Fairfax County Land Records Indexing Guidelines by Document Type Instrument Type Doc Description

Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Affidavit
-----------------------------Affidavit Correction
-----------------------------Affidavit Modification
-----------------------------Power of Attorney
Affidavit
Doc Description
Code
AF0 A document in which the signer
------- swears under oath that his/her
AF1 statements are true.
------AF2
-------AF0
Grantor
Grantee
Consideration
Book &
Page
(Original)
All parties.
NONE flagged as a Firm
None
None
NONE flagged as a Firm
None
None
NONE flagged as a Firm
None
Yes
NONE flagged as a Firm
None
Yes
Affidavit of Affixation AFA0 A document in which the signer
All parties.
---------------------------------- swears under oath that his/her
Affidavit of Affixation
AFA1 manufactured home is permanent
Correction
and should be taxed as real
---------------------------------- property.
Affidavit of Affixation
AFA2
Modification
Affidavit Release
AF3 A document that releases a
Signature name
----------------------------- ------- Affidavit.
--------------------------------------Power of Attorney
AF3
Signature name & party
Affidavit
authorizing Power of Attorney
Release
Affidavit to Sever
AFSA0 A document in which the signer
All parties.
Affixation
swears under oath that he/she
---------------------------------- seeks to sever his/her
Affidavit to Sever
AFSA1 manufactured home from the real
Affixation Correction
property.
---------------------------------Affidavit to Sever
AFSA2
Affixation Modification
Page 1
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Doc Description
Code
Grantor
Grantee
Consideration
Book &
Page
(Original)
Agreement
-----------------------------Agreement Correction
-----------------------------Agreement
Modification
-----------------------------Agreement
Confirmation
A0
------A1
------A2
All parties
All parties
None
None
Agreement Release
A3
All parties
All parties
None
Yes
Property owner & any party
listed as assignor
Any party listed as assignee
None
Yes (on
document
only)
Property Owner
Lender
None
None
Borrower & current lender
Lender purchasing the trust
or new lender
None
Yes (on
document
only)
Party signing the document
Party being released
None
Yes
A document in which two or more
parties come to a mutual consent.
------A7
A document that releases a
previously recorded Agreement.
Assignment
ASG0 A document that transfers a right
------------------------------ ------- or a contract from one party to
Assignment Correction ASG1 another.
------------------------------ ------Assignment
ASG2
Modification
------------------------------ ------Assignment
Supplemental
ASG5
Assignment of Lease
See Lease Assignment.
Assignment of Rents ASG0 A document that assigns rent to a
Security of
lender.
Agreement
Assignment of
See Declaration Modification
Parking Space
(Parking Space).
Assignment of Trust TASG0 A document that changes the
------------------------------ ------- holder of the note.
Assignment of Trust TASG1
Correction
Assignment Release ASG3 A document that releases a
previously recorded Assignment.
Page 2
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Assumption
Agreement
----------------------------Assumption
Agreement Correction
Assumption
Agreement Release
Doc Description
Code
AA0
------AA1
A document that states terms &
conditions allowing a purchaser
to assume an existing Trust.
AA3
A document that releases a
previously recorded Assumption
Agreement.
BOS0 A document that passes title of
------- personal property from a seller to
BOS1 a buyer.
See Resubdivision.
Bill of Sale
-----------------------------Bill of Sale Correction
Boundary Line
Adjustment
Bylaws
BL0 A document that states conditions
------------------------------ ------- & rules by which a Homeowners
Bylaws Correction
BL1 Association or Unit Owners
------------------------------ ------- Association operates.
Bylaws Modification
BL2
Certificate
CERT0 Certificate of Deposit: A
------------------------------ ------- document in which money is
Certificate Correction CERT1 given to the courts for
------------------------------ ------- disbursement.
Certificate Modification CERT2 Certificate of Take: A document
in which the Commonwealth of
Virginia determines that it is
necessary to take real property
for road improvement.
Certificate of
See Notice for Certificate of
Amendment
Amendment.
Certificate of
See Notice for Certificate of
Commencement of
Commencement of Bankruptcy
Bankruptcy
Proceeding
Proceeding
Grantor
Grantee
Consideration
Book &
Page
(Original)
Property owner & lender
Purchaser & lender
None
Yes (on
document
only)
Lender
Property owner & purchaser
None
Yes
Property owner (seller)
Purchaser
Yes
Yes
All parties having an interest
Subdivision or Condominium
name
None
None
Property owner
Commonwealth of VA
or
Board of Supervisors
None
None
Page 3
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Certificate of
Release
Certificate of
Satisfaction
----------------------------Certificate of
Satisfaction Correction
Certificate of
Satisfaction
Rescission/Vacation
Certificate of
Transfer
Confirmation Deed
-----------------------------Confirmation Deed
Correction
Contract
-----------------------------Contract Correction
-----------------------------Contract Modification
Doc Description
Code
Grantor
Grantee
Consideration
Book &
Page
(Original)
Commonwealth of VA
or
Board of Supervisors
First trustee listed
Property owner
None
Yes
Borrower
None
Yes
Signing Bank & borrowers
NONE flagged as Firm
None
None
CFD0 A document in which the parties
------- involved clarify real property
CFD1 ownership to clear up a chain of
title.
All parties originally listed as
owners or having an interest
in the property
All parties now being
confirmed as the owners of
the property
None
C0
-------
Property Owner or all parties
Purchaser or all parties
Yes
Optional
-------------Yes on
latest deed
referenced
None
Purchaser or all parties
Property owner or all parties
None
Yes
The person identified in the
affidavit as the grantor.
The person identified in the
affidavit as the grantee.
None
Yes
CERT3 A document that releases a
previously recorded Certificate.
CS0
------CS1
AF0
A document in which the lender
releases a previously recorded
Trust.
A document in which the lender
rescinds a previously recorded
Certificate of Satisfaction.
See Assignment of Trust.
A document between two or more
parties typically a Contract for
Sale -- purchaser agrees to buy
and seller agrees to sell real
property for the price and terms
set out in the document.
Contract Release
C3
A document releasing a
previously recorded Contract.
Corrective Affidavit COR0 A document, signed by an
------------------------------ ------ attorney, that corrects the legal
Corrective Affidavit
COR1 description to a deed, deed of
Correction
------- trust or mortgage.
------------------------------ COR2
Corrective Affidavit
Modification
Page 4
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Court Order
-----------------------------Court Order
Correction
-----------------------------Court Order
Modification
Court Order for a
Name Change
-----------------------------Court Order for Name
Change Correction
-----------------------------Court Order for Name
Change Modification
Court Order
Releasing a
Mechanic’s Lien
Covenant
-----------------------------Covenant Correction
-----------------------------Covenant Modification
-----------------------------Covenant
Supplemental
Covenant
(First Time
Homebuyer Program)
Covenant Not to
Encumber
Doc Description
Code
O0
------O1
Grantor
Grantee
Consideration
Book &
Page
(Original)
A document in which a judge
decrees action(s) to be carried
out on real property.
All parties unless otherwise
stated in the order.
All parties unless otherwise
stated in the order.
Yes
None
A document in which a judge
allows an individual to change
his/her name.
Old name
(index full middle name if
given)
New name
(index full middle name if
given)
None
None
A document in which a judge
discharges a mechanic’s lien.
All parties unless otherwise
stated in the order.
All parties unless otherwise
stated in the order.
None
Yes
A document that contains rules
and restrictions governing the use
of real property. (Typically
referring to lots/parcels.)
Home Owners Association
Subdivision name
None
None
Purchaser (first time
homebuyer program)
Subdivision, Seller and
Fairfax County (first time
homebuyer program)
None
None
Property owner & all signing
parties
Lender
None
None
------O2
O0
------O1
------O2
O0
COV0
------COV1
------COV2
------COV5
COV0 A document that contains rules
and restrictions governing the use
of real property Fairfax County
Redevelopment & Housing Authority.
COV0 A document that restricts the
property owner from allowing
additional liens to be placed on
his/her real property.
Page 5
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Doc Description
Code
Covenant Release
COV3 A document releasing a
--------------------------previously recorded Covenant.
Covenant Release for
First Time Homebuyer
Declaration
DL0 A document that sets out the
------------------------------ ------- restrictions & rules governing the
Declaration Correction DL1 use of real property. (Typically
------------------------------ ------- refers to condominium units.)
Declaration
DL2
Modification
Declaration
DL2 A document in which a unit owner
Modification
conveys his/her parking space to
(Parking Space)
another unit owner with the
permission of the Unit Owners’
Association.
Dedication
DN0 A document creating a new
------------------------------ ------ subdivision of lots/parcels.
Dedication Correction
DN1
Deed
D0
A document that conveys real
---------------------------------- property from one party (seller) to
Deed of Correction
D1
another (purchaser).
Deed Between
DBMI0 A document in which a married
Married Individuals
------ individual conveys real property
------------------------------ DBMI1 to their spouse without
Deed Between
consideration. (Must reference
Married Individuals
§58.1-810(3).)
Correction
Grantor
Grantee
Consideration
Book &
Page
(Original)
Home Owners Association
----------------------------------Fairfax County (first time
homebuyer program)
Condominium Unit Owners
Association
Subdivision name
--------------------------------Buyer & Subdivision Name
None
Yes
Condominium name
None
None
Condominium Unit Owners
Association & assigning
property owner
Condominium name &
property owner receiving the
assigned parking space
None
None
Property owner & developer
Subdivision name
(abbreviate as needed)
EX: Springfield Estates Par 4
Bl 7 Sec 4 Lots 1-44 & Outlot
A
Party purchasing
None
Party receiving the property
None
None
---------------(Index the
DEM # in the
DEM field)
Optional
--------Yes
Optional
--------Yes
Party selling (name of
deceased when referenced)
Party giving the property
Yes
Page 6
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Deed in Lieu of
Foreclosure
-----------------------------Deed in Lieu of
Foreclosure
Correction
Doc Description
Code
D0
----D1
Grantor
Grantee
Consideration
Book &
Page
(Original)
A document in which the owner
willingly conveys his/her interest
in real property to the lender
(usually due to financial
difficulties).
Property Owner
Lender
Yes
Optional
--------Yes
Deed of Contribution
-----------------------------Deed of Contribution
Correction
D0
----D1
A document in which individuals,
partners or members of a
corporation convey real property
to the corporation itself.
Individuals, partners or
officers of a corporation
Name of corporation to which
parties are conveying real
property
None
Optional
--------Yes
Deed of Dissolution
-----------------------------Deed of Dissolution
Correction
D0
----D1
Corporation/partnership being
dissolved
Corporation/partnership
receiving the real property
None
Optional
--------Yes
Deed of Exchange
-----------------------------Deed of Exchange
Correction
Deed of Gift
-----------------------------Deed of Gift
Correction
Deed of Partition
-----------------------------Deed of Partition
Correction
Deed of Release
D0
----D1
A document that conveys real
property from a
corporation/partnership to
another as a result of a
corporation/partnership splitting
up.
A document in which parties
exchange ownership of real
property.
All parties
All parties
None
None
--------Yes
A document in which one party
conveys real property to another
without consideration.
(Must reference §58.1 811D.)
A document that specifies who
owns what portion of real
property.
Party giving the property
Party receiving the property
None
Optional
--------Yes
All parties
All parties
None
None
--------Yes
Deed of Trust
DG0
-----DG1
D0
----D1
See Release of Trust.
See Trust.
Page 7
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Deed
(Parking Space)
-----------------------------Deed (Parking Space)
Correction
Doc Description
Code
D0
------DL2
A document in which a unit owner
sells his/her parking space to
another unit owner with the
permission of the Unit Owners’
Association.
Grantor
Grantee
Consideration
Book &
Page
(Original)
Unit Owners Association &
party selling
Condominium name & party
purchasing
Yes
Optional
--------Yes
None
None
None
None
None
None
None
Optional
--------Yes
None
Optional
Disclaimer
DISC0 A document in which a party
Signing Party
NONE flagged as a firm
------------------------------ ------- renounces his/her responsibility
Disclaimer Correction DISC1 or right of ownership in real
property.
Disclosure
See Notice.
Statement
Easement
E0
A document that details the right
Property owner
Party receiving the easement
------------------------------ ------ of access to real property
Easement Correction
E1
between the owner and another
party.
Homestead Deed
HD0 A document of exemption
Party claiming the exemption
NONE flagged as a firm
------------------------------ ------ claimed during bankruptcy.
Homestead Deed
HD1
Correction
------------------------------ ------Homestead Deed
Modification
HD2
Indenture Deed
D0
A document in which parties
Indexed as indicated in the
Indexed as indicated in the
---------------------------------- having different interests in real
document
document
Indenture Deed
D1
property agree to continue mutual
Correction
obligations.
Land Grant Deed
D0
Escheat sale that is turned over
Commonwealth of VA &
Purchaser
to the Commonwealth of Virginia
Original Owners
and sold by the Governor.
Page 8
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Doc Description
Code
Lease
-----------------------------Lease Correction
-----------------------------Lease Modification
Lease Assignment
L0
------L1
------L2
L4
Lease
Communications
Equipment
-----------------------------Lease
Communications
Equipment
Assignment
-----------------------------Lease
Communications
Equipment Correction
-----------------------------Lease
Communications
Equipment
Modification
Lease
Communications
Equipment Release
LCE0
------LCE4
A document in which a party
leases real property to another
party, specifying the terms &
conditions of the lease
agreement.
A document in which a leasing
party transfers the remainder of
the lease to another party.
A document in which a party
leases space to another party to
affix communication equipment or
an antenna to a communications
tower.
Grantor
Grantee
Consideration
Book &
Page
(Original)
Owner
Lessee
Yes
None
Borrower
Lender
None
All parties
All parties
None
Flat Fee
for taxes
(State
$15.00,
County
$5.00)
Yes (on
document
only)
None
All parties
All parties
None
------LCE1
------LCE2
LCE3
A document releasing a
previously recorded Lease
Communications Equipment
Assignment.
Page 9
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Yes
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Doc Description
Code
Grantor
Grantee
Consideration
Book &
Page
(Original)
Lease
Communications
Tower
-----------------------------Lease
Communications
Tower Assignment
-----------------------------Lease
Communications
Tower Correction
-----------------------------Lease
Communications
Tower Modification
Lease
Communications
Tower Release
Lease Release
LCT0
A document in which a party
leases a communications tower
or a communications tower site to
another party.
All parties
All parties
None
Flat Fee
for taxes
(State
$75.00,
County
$25.00)
None
A document releasing a
previously recorded Lease
Communications Tower.
A document releasing a
previously recorded Lease.
All parties
All parties
None
Yes
Lessee
Owner
None
Yes
License
-----------------------------License Correction
LIC0
------LIC1
Property owner
Party receiving permission
None
None
Lien
-----------------------------Lien Correction
LN0
------LN1
Property owner
Name of party/Association
placing the lien
None
None
------LCT4
------LCT1
------LCT2
LCT3
L3
A document in which the property
owner gives permission to
another party to use his/her real
property for a particular purpose-hunting or fishing.
A document in which one party
claims security for a debt upon
the owner’s real property.
(Typically for unpaid fees to a
Home Owners Association or Unit
Owners Association.)
Page 10
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Doc Description
Code
Lien Release
LN3
Lis Pendens
-----------------------------Lis Pendens
Correction
LP0
------LP1
Lis Pendens Release
LP3
Grantor
Grantee
Consideration
Book &
Page
(Original)
A document releasing a
Name of Association placing
Property owner
None
Yes
previously recorded Lien.
the lien
--------------------------------------------- --------------------------------------- --------------------------------------- ------------- -----------------Exception: Resolution Release
Board of Supervisors
Property owner
None
Yes
(Community Improvement
Assessment).
A document giving notice that a
All parties
All parties
None
None
suit has been filed in Court, which
may affect the title of real
property.
A document releasing a
previously recorded Lis Pendens.
Lost Assignment
AF0 A document that contains a
Affidavit
statement from the current lender
that the original Assignment of
Trust was lost/misplaced prior to
recording.
Mechanic’s Lien
ML0 A document creating a lien
------------------------------ ------- against real property for failure to
Mechanics Lien
ML1 pay for labor, services or supplies
Correction
provided.
Mechanic’s Lien
ML3 A document releasing a
Release
previously recorded Mechanic’s
Lien.
Merger
MERG0 A document in which two or more
------------------------------ ------- companies join into one.
Merger Correction
MERG1
All parties
All parties
None
Yes
NONE flagged as a Firm
None
None
Property owner & any
additional party listed
Party providing work,
services or supplies
None
None
Party providing work, services
or supplies
Property owner & any
additional party listed
None
Yes
Name of the old company(ies)
Name of the new company
None
None
Borrower, current lender &
original lender
Page 11
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Doc Description
Code
Modification of Trust MODF0 A document that changes the
(a/k/a Trust
terms or loan amount on a
Amendment)
previously recorded trust.
------------------------------ ------Modification of Trust MODF1
Correction
Mortgage
-----------------------------Mortgage Correction
-----------------------------Mortgage Modification
Mortgage Release
Negative Pledge
Agreement
Notice
-----------------------------Notice Correction
Notice for Certificate
of Amendment
-----------------------------Notice Correction for
Certificate of
Amendment
M0
------M1
------M2
M3
A document in which the owner
borrows money and uses his/her
real property as collateral.
A document releasing a
previously recorded Mortgage.
A0
A document that requires the
property owner, who borrows
funds without security, to refrain
from giving future lenders any
security without the consent of
the first lender.
NOT0 A document that provides the
------- information that real property may
NOT1 be affected by a lawsuit or legal
proceedings.
NOT0 A document that indicates a
Corporation/Company has
------- changed their name change
NOT1
Grantor
Grantee
Consideration
Book &
Page
(Original)
Borrower & Trustee(s) listed
Lender
None (for
terms
only)
Yes (for
increased
loan
amount)
Yes (on
document
only)
Property owner
Lender
Yes
None
Lender
Property owner
None
Yes
Property owner & lender
Property owner & lender
None
None
Party giving notice
Party receiving notice
None
None
Name of the old
corporation/company
Name of the new
corporation/company
None
None
Page 12
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Doc Description
Code
Notice for Certificate
of Commencement
of Bankruptcy
Proceeding
-----------------------------Notice Correction for
Certificate of
Commencement of
Bankruptcy
Proceeding
NOT0 A document indicating that
bankruptcy proceedings have
commenced.
Option
-----------------------------Option Correction
OP0
------OP1
Option Release
OP3
Order
Permit
-----------------------------Permit Correction
PM0
------PM1
Power of Attorney
-----------------------------Power of Attorney
Correction
Power of Attorney
Affidavit
Grantor
Grantee
Consideration
Book &
Page
(Original)
Property owner
NONE flagged as a firm
None
None
Landlord/property owner
Tenant
Yes
None
Tenant
Property owner/landlord
None
Yes
Property owner
FX CO (any County agency)
or party giving permission
None
None
Party giving authority to an
individual or company to act
on their behalf
Party receiving authority to
act on an individual’s behalf
None
None
------NOT1
PA0
------PA1
A contract in which the
landlord/owner is giving the
tenant the choice to buy real
property at a specified price
during a stipulated period of time.
A document releasing a
previously recorded Option.
See Court Order.
A document in which an
authorized public agency allows
the property owner to take
specific action in regards to
his/her real property.
A document that authorizes a
company or an individual to act
on behalf of another party.
See Affidavit.
Page 13
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Doc Description
Code
Grantor
Grantee
Consideration
Book &
Page
(Original)
Power of
PAR0 A document that releases a
Appointment
power of appointment.
Release
--------------------------- _____
Power of Appointment PAR1
Release Correction
Quitclaim Deed
QD0 A document changing the title or
------------------------------ ------- ownership of real property from a
Quitclaim Deed
QD1 current owner to another party.
Correction
Only quitclaim deeds between
husbands and wives are exempt
from recording taxes.
Quitclaim Easement
QE0 A document releasing a
------------------------------ ------- previously recorded Easement.
Quitclaim Easement
QE1
Correction
Reconveyance
See Certificate of Satisfaction.
Powerholder (the person
receiving the power of
appointment)
The person giving the power
of appointment
None
No, unless
Power of
Appt. is
subject to
real estate
Party conveying interest
Party receiving interest
Yes
Party quitclaiming the
easement
Property owner or any party
previously giving the
Easement
Yes
unless
deed is
between
husband
and wife
None
Refinance Trust
RFT0 A document in which the purpose
------------------------------ ------- is to refinance an existing debt.
Refinance Trust
RFT1
Correction
Release of Trust
R0
A document in which a trustee
------------------------------ ------- releases a previously recorded
Release of Trust
R1
Trust.
Correction
Resignation of
RT0 A document in which a trustee
Trustee
------- relinquishes his/her position as
------------------------------ RT1 trustee.
Resignation of Trustee
Correction
Resolution
RESL0 A document in which an
------------------------------ ------- authorized association or agency
Resolution Correction RESL1 takes action on real property.
Borrowers
Trustees
Yes
Yes (on
document
only)
Signing trustee(s)
Borrower
None
Yes
Lender, borrower & resigning
trustee(s)
Current Trustee(s)
None
Yes (on
document
only)
Party affected
Party signing
None
None
Page 14
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Yes (on
document
only)
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Resolution Release
Resubdivision
-----------------------------Resubdivision
Correction
Revocation of Power
of Attorney
-----------------------------Revocation of Power
of Attorney Correction
Revocation of
Transfer on Death
Deed
--------------------------Revocation of Transfer
on Death Deed
Correction
Right of First Refusal
Subordination
-----------------------------Subordination
Correction
Subordination, Non
Disturbance &
Attornment
Agreement
Doc Description
Code
RE0
------RE1
DTDR0 A document that revokes a
previously recorded Transfer on
Death Deed
-------DTDR1
S0
Grantee
Consideration
Book &
Page
(Original)
Name of the Subdivision
(abbreviate as needed)
EX: Orange Hunt Estates
Par 4 BL 7 Sec 4 Lot 434
Outlot A
None
Party originally giving an
individual or company
authority to act on their behalf
Party originally given
authority to act on
someone’s behalf
None
Yes (on
document
only)
-----------------(Index the
DEM # in the
DEM field)
Yes (on
document
only)
Transferor
Beneficiary
None
Yes
Borrower, subordinating
lender & trustee
Lender & trustee gaining
priority
None
Yes (on
document
only)
Tenant & landlord
Lender
None
Yes (on
document
only)
See Lien Release.
A document that reorganizes
Property owner/developers &
previously dedicated real property
any other party in the first
into smaller portions.
paragraph
RPA0 A document that invalidates a
previously Power of Attorney.
------RPA1
S0
------S1
Grantor
See Agreement.
A document indicating that one
loan has priority over another
loan(s).
A document that provides the
continuation of lease on income
producing real property in the
event of foreclosure.
Page 15
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Doc Description
Code
Substitute Attorney- SAIF0 A document which appoints a
in-Fact
substitute attorney to be recorded
------------------------------ ------- in Land Records where the
Substitute Attorney-in- SAIF1 judgment is to be confessed.
Fact Correction
Substitution of
ST0 A document in which the lender
Trustee
decides to remove the original
------------------------------ ------- trustee(s) and to appoint a new
Substitution of Trustee ST1 trustee(s).
Correction
Tax Payment
TPA0 An agreement whereby a third
Agreement
party contracts with a taxpayer to
------------------------------ -------- to pay to a county, city or town on
Tax Payment
TPA1 behalf of the taxpayer any local
Agreement Correction
taxes or other obligations due
and owing.
Tax Payment
TPA3 Release of an agreement
Agreement Release
whereby a third party contracts
with a taxpayer to pay to a
county, city or town on behalf of
the taxpayer any local taxes or
other obligations due and owing.
Transfer on Death
DTD0 A document that transfers real
Deed
property from the owner to a
--------------------------designated beneficiary at the
Transfer on Death
-------- death of the grantor. This
Deed Correction
DTD1 document must be recorded prior
to the owner’s death.
Trust
T0
A document in which the owner
------------------------------ ------- conveys real property to a
Trust Correction
T1
trustee(s) to be held as security
for the benefit of the lender.
Grantor
Grantee
Consideration
Book &
Page
(Original)
Bank/Defendant
Attorney being appointed
None
None
Lender, borrower & original
trustee(s)
New trustee(s)
None
Yes (on
document
only)
Property Owner/Taxpayer
Third Party that pays on
taxpayer’s behalf
None
Yes
Third Party that pays on
taxpayer’s behalf
Property Owner/Taxpayer
None
Yes
Transferor (Owner)
Beneficiary
None
None
Property owner
First trustee listed
Yes
None
-----------------Yes (on
document
only)
Page 16
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Doc Description
Code
Trust Agreement
-----------------------------Trust Agreement
Correction
TA0
------TA1
Trust Agreement
Modification
TA2
Trust Amendment
A document that describes terms
& selects trustee(s) to hold real
property in trust (revocable,
irrevocable, inter vivos, living
trust).
A document that amends a
previously recorded Trust
Agreement.
See Modification of Trust.
Trust Assignment
See Assignment of Trust.
Trust Modification
See Modification of Trust.
Trust Supplemental
T5
Trustee’s Deed
-----------------------------Trustee’s Deed
Correction
TD0
------TD1
Trustee’s Report
-----------------------------Trustee’s Report
Correction
TR0
------TR1
Vacation
-----------------------------Vacation Correction
V0
------V1
A document in which the owner
adds another piece of real
property as additional security to
an already recorded Trust.
A document in which the lender
requests that the authorized
trustee(s) auction off the owner’s
real property due to his/her
delinquent loan.
A document in which the trustee
provides a final accounting of a
foreclosure, detailing how the
proceeds of the sale have been
distributed.
A document that allows a
previously dedicated road to be
abandoned.
Grantor
Grantee
Consideration
Book &
Page
(Original)
Property owner
Trustee(s) & the name of the
Living Trust
None
None
Property Owner
Trustee(s) & the name of the
Living Trust
None
None
Property Owner
First trustee listed
Yes
Yes (on
document
only)
Signing trustee, property
owner & any party assigning
his/her bid
Purchaser or winning party
(highest bidder)
Signing trustee, property
owner & any party assigning
his/her bid
Signing party
Yes
(bid
amount &
assessed
value)
Party acquiring the property
None
Name of vacated road
None
Page 17
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16
None
None
None
Fairfax County Land Records Indexing Guidelines by Document Type
Instrument Type
Doc Description
Code
Violation
VIOL0 A document in which an
------------------------------ ------- association or County agency
Violation Correction
VIOL1 specifies the declarations,
covenants or ordinances which
the property owner is breaking.
Violation Release
VIOL3 A document releasing a
previously recorded Violation.
Waiver
WAIV0 A document in which a party
------------------------------ ------- voluntarily relinquishes his/her
Waiver Correction
WAIV1 rights or interest in real property.
Grantor
Grantee
Consideration
Book &
Page
(Original)
Property owner
FX CO (any County agency)
or Association
None
None
FX CO (any County agency)
or Homeowner’s Association
All parties signing or giving up
interest
Property Owner
None
Yes
None
None
None
Page 18
Document subject to change without notice.
A-61 LR Indexing Guidelines Rev. 7/1/16