State Transportation Commission Meeting September 26, 201 3

State Transportation Commission Meeting
September 26, 201 3
Michigan State Transportation Commission Meeting Agenda
Date:
September 26, 2013
Time:
9:00 a.m.
Location:
Office of Aeronautics Auditorium
1st Floor
2700 Port Lansing Road
Lansing, Michigan
Welcome
Director’s Report
Commission Business
 Minutes of August 22, 2013 Commission Meeting (motion to approve)
 2014 STC Meeting Schedule (motion to approve)
Oversight
 Exhibit A - Commission Agreements….Myron Frierson (motion required)
 Exhibit Supplemental A - Commission Agreements….Myron Frierson (motion required)
 Exhibit A-1 - Bid Letting Pre-Approvals....Myron Frierson (motion required)
 Exhibit A-2 - Letting Exceptions Agenda….Mark VanPortFleet (motion required)
 Exhibit A-3 – Information Only….Myron Frierson (no motion required)
 Exhibit A-4 - Letting Exceptions Not Listed on Exhibit A-1…..Myron Frierson (motion required)
 Exhibit B - Contract Adjustments….Brenda O’Brien (no motion required)
 Exhibit C – Six-Month Financial Audit Follow-up …Jack Cotter (motion required)
Presentations
 2014 Transportation Program….Denise Jackson, Sharon Edgar, Mike Trout (motion required)
 Disadvantaged Business Enterprise Goals….Pat Collins, Director, Office of Business Development
(motion required)
Public Comments
The Commission may, at its discretion, revise this agenda or take up any other issues as needed and time allows.
If you have any questions regarding this meeting or need special accommodations, call the State Transportation
Commission Office at 517-373-2110.
Agendas/Minutes/Materials can be found on our website at: www.michigan.gov/transcommission
September 18, 2013
MINUTES
MICHIGAN STATE TRANSPORTATION
COMMISSION MEETING
August 22, 2013
Lansing, Michigan
Meeting noticed in accordance with Open Meetings Act, Public Act 267 of 1976.
Present:
Jerrold M. Jung, Chair
Todd Wyett, Vice Chair
Lynn Afendoulis, Commissioner
Mike Hayes, Commissioner
Chuck Moser, Commissioner
Sharon Rothwell, Commissioner
Also Present:
Kirk Steudle, Director
Frank E. Raha, Commission Advisor
Amy Dickenson, Commission Executive Assistant
Jack Cotter, Commission Auditor, Office of Commission Audit
David Brickey, Attorney General’s Office, Transportation Division
Dee Parker, Contract Services Division
Mark VanPortFleet, Bureau of Highway Development
Jason Clark, Construction & Technology
David Wresinski, Bureau of Transportation Planning
Jon Ogar, Director of the Office of Communications
Mike Trout, Office of Aeronautics
Absent:
A complete list of those people who attended the meeting is attached to the official minutes.
Chair Jung called the meeting to order at 9:0 a.m. in, Lansing, Michigan.
I.
DIRECTOR’S REPORT
Director Steudle provided an update on the Zero Deaths initiative. Currently there have been
533 traffic deaths in Michigan this year. He discussed an accident that took the lives of three
people driving in Southwest Michigan that were from the Grand Rapids Area. Their deaths
were caused by a reckless driver that walked away from the accident. The initiative is
intended to remind people that driving is an active participating activity and they must be
fully engaged when you are behind the wheel.
Commissioner Hayes asked if MDOT puts the signs up in cooperation with the Michigan
State Police. He believes it is important for people to know they are in support of this effort.
Director Steudle stated yes, the department partners with the State Police on enforcement and
education of the driver. This effort is a form of educating the driver and the State Police is
very supportive.
State Transportation Commission
August 22, 2013
Page 2
The director showed the Towards Zero Death video clip of those surveyed near LCC campus.
The video can be viewed at http://www.youtube.com/watch?v=US9s6xkxkjI
Chairman Jung stated that MDOT has contracted with Albion College to study digital
billboards and any impacts they may have on traffic accidents/deaths.
Public Private Partnership UpdateDirector Steudle provided a summary of the responses received concerning the letters of
Interest that were sent out on the P3 projects he discussed last month.
P3 for Bridges
Twelve firms responded to the request for interest. Those who responded ranged from large
engineering, financing, and construction companies. Most firms were interested in a larger
contract for 30 to 40 years. This was intended to force a different decision on the materials
that are used up front. The next steps are to look at these internally to decide how it will be
funded and the next steps for developing the request for qualifications/proposals. One of the
things many proposers said is that the schedule is too aggressive; more time would be needed
to come to a financial close.
P3 for Freeway Lighting
Twelve responses were received from both local and international energy firms. Firms that
are helping in energy conservation by using reduced energy lighting. All respondents stated
they would bid on all of the approaches and most were comfortable with long-term contract.
Bigger firms were interested in a true P3 and a real energy savings model. Next step is to
discuss internally to decide what makes the most sense for the people of the state of
Michigan. He stated that he believes this is the project that will move forward the fastest and
will get the most play than the rest of them.
P3 for U.S. 127 Rest Areas
Five responses were received. One firm said they just wanted to do advertising to generate a
revenue stream. One wanted to provide gas and food. Three of the five wanted to do
advertising and sponsorship opportunities. This has a critical timeframe due to upcoming
roadwork that is needed. Next step is to look at the proposals and decide which is the best
option.
P3 for Timber Management
Two responses were received. Both were interested in a timber management contract. One
was a bit more sophisticated than the other one. Both stated that maintenance of traffic
would not be their responsibility. Another component included other opportunities with
other state agencies with needs to bundle the work all together. Aesthetic perspective was
noted by both respondents. There are more components to work out than originally expected.
Questions
Commissioner Hayes asked about the rest area P3.
investment/ownership situation look?
How would the capital
Director Steudle stated that there would be no capital investment by the State. The private
company would have to assess the need, MDOT would be the owner and they would lease
State Transportation Commission
August 22, 2013
Page 3
the property. All the vending in the State of Michigan is done by the Commission of the
blind.
Commissioner Hayes asked whether it could be a service plaza.
Commissioner Rothwell stated that most service plazas are in high urban areas, where it
would be a disruption to traffic flow to have people get off the road to get food and gas.
Most of Michigan’s rest areas are not in those types of places.
Director Steudle stated that Michigan’s system was designed where private services were
provided at the next exit. The restaurant association has been very vocal in opposing this
type of solution.
Commissioner Moser stated that he is glad there is a continued focus on aesthetics. He asked
whether rest area mowing is done internally or contracted out.
Director Steudle stated that most are contracted out with oversight by MDOT.
Commissioner Moser stated that there are about 50,000 vehicle/deer accidents. Is there any
structured way to remove deer carcasses from the side of the roads?
Director Steudle stated that there have been a lot of conversations and different policies over
the years to handle dead animals along the road. Some are very costly. The latest policy is to
make sure they are off the side of road and let nature take its course.
Commissioner Afendoulis asked about the maintenance of the medians and if MDOT makes
the decisions of what is planted in those medians.
Director Steudle stated that yes, and whatever is planted must be safe. Planting material that
will not require mowing is also a consideration.
II.
COMMISSION BUSINESS
Commission Minutes
Chairman Jung entertained a motion for approval of the minutes from the regular State
Transportation Commission meeting July 25, 2013.
Moved by Commissioner Afendoulis, with support from Commissioner Rothwell to
approve the minutes from the State Transportation Commission meeting of July 25, 2013.
Motion carried
III.
OVERSIGHT
Commission Agreements (Exhibit A) – Dee Parker
Mr. Parker presented information on 72 agreements. Pending any questions, Mr. Parker
asked for approval of Exhibit A.
Mr. Parker asked that Item #70 receive contingent approval based on OCA and Attorney
State Transportation Commission
August 22, 2013
Page 4
General approval. This contact is with Amtrak to provide funding for the installation and
operation of an onboard communications platform to provide wireless mobile broadband
access on all Amtrak passenger rail cars and in all trains in the Michigan fleet. The cost
associated with Wi-Fi benefit operating costs and increases ridership.
Chair Jung entertained a motion to approve Exhibit A. Motion was made by
Commissioner Hayes and supported by Commissioner Wyett to approve Exhibit A.
Motion carried on a unanimous voice vote.
Commission Agreements (Supplemental Exhibit A) – Dee Parker
Mr. Parker presented information on three agreements. Pending any questions, Mr.
Parker asked for approval of Supplemental Exhibit A.
Chair Jung entertained a motion to approve Supplemental Exhibit A. Motion was made
by Commissioner Hayes and supported by Commissioner Moser to approve Exhibit A.
Motion carried on a unanimous voice vote.
Bid Letting Pre-Approvals (Exhibit A-1) – Dee Parker
Mr. Parker presented Exhibit A-1. Exhibit A-1 included 13 state projects and 19 local
projects.
For the August 2, 2013, Bid Letting, 28 State projects with total engineers’ estimates of
$20.9 million and total low bid dollars of $19.7 million were let. The average low bid
was $729.3 thousand, and the median of $397.3 thousand. Of the 28 State projects, six
included warranties with a low bid total of $9.2 million. In comparison to August of
2012, 35 State projects were let with total engineers’ estimates of $66.4 million and the
low bid dollars total of $61.4 million.
The total number of bids received for the 68 projects let on August 2 was 247 for an
average of 3.63 bids per project. Of the 247 bids received, 90 were received for the 28
State projects for an average of 3.21 bids per project. For the August 2, 2013, Bid
Letting, one project was postponed, no projects were withdrawn, one project received no
bids, and currently, all bids were rejected for one State project.
For the August 2, 2012 letting, 103 contracting companies were eligible to submit bids
with 88 or 85.4, submitted at least one bid. In August 2012, 143 contracting companies
were eligible to submit bids with 127, or 88.8 %, submitting at least one bid.
The number of State trunkline jobs anticipated to be let during FY 2013 is 313 with a
total construction cost estimate of $680.2 million.
Leading up to and including the August 2, 2013, Bid Letting, 133.3% of 303 State jobs
anticipated for this period were let, representing 102.5% of the $659.4 million in
projected construction cost estimates. For this same period through August of 2012,
116.2% of 308 State jobs anticipated for this period were let, and represented 79.3% of
the $674.4 million in projected construction cost estimates.
State Transportation Commission
August 22, 2013
Page 5
The August 16, 2013, Special Bid Letting is advertising nine State projects with total
engineers’ estimates of $7.3 million and seven Local projects with total engineers’
estimates of $2.9 million. One of the nine State projects includes a warranty with an
engineer estimate of $751.5 thousand.
A second special letting is scheduled for August 28, 2013, advertising one State project
with an engineer’s estimate of $82.8 million.
The September 6, 2013, Bid Letting is currently advertising 16 State projects with total
engineers’ estimates of $19.9 million. Three of the 16 State projects include warranties
with total engineers’ estimates of $8.1 million. In addition to the State projects advertised
for this letting, there are 33 Local projects with $22.6 million in total engineers’ estimates
scheduled to be let.
Pending any questions, Mr. Parker asked for approval of Exhibit A-1.
Chairman Jung entertained a motion to Approve Exhibit A-1. Motion was made by Vice
Chair Wyett and supported by Commissioner Rothwell to approve Exhibit A-1. Motion
carried on a unanimous voice vote.
Bid Letting Pre-Approvals (Supplemental Exhibit A-1) – Dee Parker
Mr. Parker presented Exhibit A-1. Exhibit A-1 included two state projects.
Pending any questions, Mr. Parker asked for approval of Supplemental Exhibit A-1.
Chairman Jung entertained a motion to Approve Supplemental Exhibit A-1. Motion was
made by Commissioner Hayes and supported by Commissioner Rothwell to approve
Supplemental Exhibit A-1. Motion carried on a unanimous voice vote.
Letting Exceptions Agenda (Exhibit A-2) – Mark VanPortFleet
Mr. VanPortfleet provided information on two state projects and two local projects that
were over/under the engineers’ estimates. Pending any questions, Mr. VanPortFleet
asked for approval of Exhibit A-2.
Chairman Jung entertained a motion to approve Exhibit A-2. Motion was made by
Commissioner Hayes and supported by Commissioner Moser to approve Exhibit A-2.
Motion carried on a unanimous voice vote.
Letting Exceptions Agenda (Exhibit Supplemental A-2) – Mark VanPortFleet
Mr. VanPortfleet provided information on one state project that was over/under the
engineers’ estimates. Pending any questions, Mr. VanPortFleet asked for approval of
Exhibit Supplemental A-2.
Chairman Jung entertained a motion to approve Exhibit Supplemental A-2. Motion was
made by Commissioner Moser and supported by Commissioner Afendoulis to approve
Exhibit Supplemental A-2. Motion carried on a unanimous voice vote.
State Transportation Commission
August 22, 2013
Page 6
Bid Letting Information Only (Exhibit A-3) – Dee Parker
Mr. Parker presented one state project and one Local project for which the bids are under
Five Hundred Thousand Dollars and has one bidder. The projects are being submitted for
informational purposes.
No Motion was required.
Bid Letting Not Pre-Approved (Exhibit A-4) – Dee Parker
Mr. Parker presented one state project and three local projects for approval. Pending any
questions, Mr. Parker asked for approval of Exhibit A-4.
Chairman Jung entertained a motion to approve Exhibit A-4. Motion was made by
Commissioner Rothwell and supported by Commissioner Afendoulis to approve Exhibit
A-4. Motion carried on a unanimous voice vote.
Contract Adjustments (Exhibit B) – Jason Clark
Mr. Clark presented Exhibit B.
For this month, the department is reporting on six local agency projects that went over the
original contract price by 10% or more. The projects’ costs went over the original cost
by $1,504,838.41.
No Motion was required.
IV.
PRESENTATION
Transportation Asset Management Council – FY 2014 Budget Presentation & FY 2015
Allocation Request, 2014-2016 Work Program, and 2014 Council Appointments –
Carmine Palombo
Mr. Palombo provided an overview of the TAMC’s 2012-2014 program
accomplishments. The two major components were data collection and educating the
local units of government and transportation agencies on how to do the data collection.
In the past few years, a lot of time was allocated to bridges as well as roads. This past
year, the TAMC celebrated its 10-year anniversary.
2014-2016 Program Highlights
The TAMC will continue to hold the Annual Asset Management conferences and support
training and education efforts statewide. Paser data collection efforts will continue with
added focus on unpaved roads. The TAMC website continues to be refined and efforts
continue to develop a social media presence. The dashboards now have system
conditions that allow counties to compare their system to others, the same can be done
with bridges. We can now compare how ACT 51 is spent by each of the communities.
How does each county, each city, how are they getting their revenues and how are they
spending it. This is very powerful to establish best practices.
State Transportation Commission
August 22, 2013
Page 7
Mr. Palombo discussed the FY 2014 budget and requested the Fiscal Year 2015 budget,
maintaining the current funding level of $1,626,400.00.
TAMC Member Appointments.
Mr. Palombo asked approval of the reappointments of Bob Slattery, Don Disselkoen, and
John Egelhaaf. In addition, he asked for the approval on one new member, Joanna
Johnson. Biographies of these appointments were provided to the Commissioners. Mr.
Palombo asked the STC to confirm the three reappointments and one new appointment.
Commissioner Moser asked if the TAMC is subject to governmental accounting
standards.
Mr. Sanada stated that yes; the TAMC is subject to governmental accounting standards.
The Office of Commission Audits reviews the TAMC contracting activities and last year
the program was audited by the Office of Auditor General.
Chairman Jung entertained a motion to approve the TAMC’s Fiscal Year 2015 budget in
the amount of $1,626,400 and the council member appointments. Motion was made by
Commissioner Afendoulis and supported by Commissioner Moser. Motion carried on a
unanimous voice vote.
Mr. Raha asked for a roll call. There were six yeah votes from Chairman Jung, Vice
Chair Wyett, Commissioner Rothwell, Commissioner Moser, Commissioner Hayes, and
Commissioner Afendoulis.
VI.
PUBLIC COMMENTS
VII.
ADJOURNMENT
There being no further business to come before the Commission, Chair Jung declared the
meeting adjourned at 10:12 a.m.
The next full meeting of the Michigan State Transportation Commission will be held on
Thursday, September 26, 2013, in Lansing, Michigan, commencing at 9:00 a.m.
__________________________________
Frank E. Raha
Commission Advisor
“Draft”
Michigan State Transportation Commission
2014 Regular Meeting Schedule and Materials Due Dates
JANUARY 23
JULY 24
Due date 12:00 pm 1/14
Due date 12:00 pm 7/15
FEBRUARY 20
AUGUST 21
Due date 12:00 pm 2/11
Due date 12:00 pm 8/12
MARCH 20*
SEPTEMBER 25
Due date 12:00 pm 3/11
Due date 12:00 pm 9/16
APRIL 24
OCTOBER 23
Due date 12:00 pm 4/15
Due date 12:00 pm 10/14
MAY 15**
December 4
Due date 12:00 pm 5/6
Due date 12:00 pm 11/25
JUNE 26
Due date 12:00 pm 6/17
*Meeting will be joint with the Aeronautics Commission.
**Meeting is the week before Memorial Day weekend.
Adopted by the State Transportation Commission, to comply with the Open Meeting Law, Act No. 267, Public Acts of 1976.
For further information about the agenda, minutes or meetings, please contact the Commission Office at P.O. Box 30050, Lansing,
Michigan 48909 (517-373-2110). Information is also available on our website at www.michigan.gov/transcommission.
NOTE:
Please check the State Transportation Commission Website, listed above, for meeting locations and materials. Notices will be
posted by the second week of the month. Questions should be director to the Commission Office at 517-373-2110.
EXHIBIT A
REQUEST FOR MICHIGAN STATE TRANSPORTATION
COMMISSION APPROVAL
CONTRACTS
September 26, 2013
The following contracts are being submitted for approval. The appropriate documents will be approved by the
Attorney General and comply with all legal and fiscal requirements prior to award.
******************************************************************************************
CONTRACTS
1.
HIGHWAYS - Participation for Local Agency Contract
Contract (2013-5419) between MDOT and the City of Detroit will provide for participation in the
following improvements:
Traffic Operations Center work, including general operation, communications, equipment management,
and system management work.
Estimated Funds:
Federal Highway Administration Funds
City of Detroit Funds
Total Funds
$613,875
$136,125
$750,000
ST 82457 – 118033; Wayne County
No Letting
2.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5443) between MDOT and the Luce County Road Commission will provide for funding
participation in the construction of the following improvements utilizing State Transportation Economic
Development Category D Funds, which are allocated for Local Agency projects (State Restricted TED
Funds), Federal Highway Administration Equity Bonus Funds designated by Act 51 of the Public Acts
of 1951 as Transportation Economic Development Category D Funds for Local Agency projects
(FHWA Category D Funds), and Federal Highway Administration Surface Transportation Program –
Rural Funds designated for Local Agency projects (FHWA STP – Rural Funds):
Hot mix asphalt paving work along County Road 413 North (Kings Hill Road) from approximately 1.37
miles north of County Road 98 northerly to Highway M-28, including shoulder, hot mix asphalt
approach, pavement marking, and traffic control work.
* Denotes a non-standard contract/amendment___________________________________________________________________
9/18/2013
Page 1 of 12
Estimated Funds:
State Restricted TED Funds
FHWA Category D Funds
FHWA STP – Rural Funds
Luce County Road Commission Funds
$ 70,100
$ 93,500
$280,500
$ 23,400
$467,500
STL 48555 - 105919
Letting of 10/4/2013
3.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5453) between MDOT and the Gratiot County Road Commission will provide for
participation in the following improvements:
Single course chip seal and fog seal work along Warner Road from Highway M-46 northerly to Parks
Road.
Estimated Funds:
Federal Highway Administration Funds
Gratiot County Road Commission Funds
Total Funds
$64,166
$16,041
$80,207
STL 29057 - 119158
Local Force Account
4.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5454) between MDOT and the Gratiot County Road Commission will provide for
participation in the following improvements:
Single course chip seal and fog seal work along Barry Road from Washington Road northerly to Tyler
Road.
Estimated Funds:
Federal Highway Administration Funds
Gratiot County Road Commission Funds
Total Funds
$58,006
$14,501
$72,507
STL 29057 - 119158
Local Force Account
5.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5455) between MDOT and the Gratiot County Road Commission will provide for
participation in the following improvements:
Single course chip seal and fog seal work along Barry Road from Van Buren Road northerly to Highway
M-46.
* Denotes a non-standard contract/amendment___________________________________________________________________
9/18/2013
Page 2 of 12
Estimated Funds:
Federal Highway Administration Funds
Gratiot County Road Commission Funds
Total Funds
$57,332
$14,333
$71,665
STL 29057 - 119156
Local Force Account
6.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5456) between MDOT and the Gratiot County Road Commission will provide for
participation in the following improvements:
Single course chip seal and fog seal work along Washington Road from North Baldwin Road northerly
to North Wisner Road.
Estimated Funds:
Federal Highway Administration Funds
Gratiot County Road Commission Funds
Total Funds
$57,499
$14,375
$71,874
STL 29057 - 119155
Local Force Account
7.
HIGHWAYS - Participation for State Local Bridge Construction Contract
Contract (2013-5467) between MDOT and the Cass County Road Commission will provide for funding
participation in the construction of the following improvements under Section 144 of Title 23 USC and
the State Local Bridge Program:
Rehabilitation work for structure B01 of 14-11-18 (#1457), which carries Peavine Street over the
Dowagiac River, Sections 9 and 16, T6S, R16W, Pokagon Township, Cass County, Michigan, including
bridge railing, hot mix asphalt paving, minor beam patching, approach, and maintaining traffic work.
Estimated Funds:
Federal Highway Administration Funds
State Restricted Trunkline Funds
Cass County Road Commission Funds
Total Funds
$172,800
$ 32,400
$ 10,800
$216,000
BHO 14011 - 112354
Letting of 10/4/2013
* Denotes a non-standard contract/amendment___________________________________________________________________
9/18/2013
Page 3 of 12
8.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5473) between MDOT and the City of Madison Heights will provide for participation in
the following improvements:
Permanent sign upgrading with sign post delineator work along various federal-aid routes citywide.
Estimated Funds:
Federal Highway Administration Funds
City of Madison Heights
Total Funds
$74,386
$18,597
$92,983
STH 63609 – 117457; Oakland County
Local Force Account
9.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5480) between MDOT and the Genesee County Road Commission will provide for
participation in the following improvements:
Traffic signal upgrading and flashing beacon on warning sign work at the intersection of Fenton Road
and Baldwin Road and flashing beacon on warning sign and pavement marking improvement work at
the intersection of Mt. Morris Road and Jennings Road.
Estimated Funds:
Federal Highway Administration Funds
Genesee County Road Commission Funds
Total Funds
$67,804
$ 7,534
$75,338
STH 25609 - 117397
Local Force Account
10.
HIGHWAYS - Participation for Local Agency Contract
Contract (2013-5483) between MDOT and the Road Commission for Oakland County will provide for
participation in the following improvements:
Traffic Operations Center work, including general operation, communications, equipment management,
and “Fast-Trac” traffic system management work.
Estimated Funds:
Federal Highway Administration Funds
Road Commission for Oakland County Funds
Total Funds
$1,882,550
$ 417,450
$2,300,000
ST 63400 - 118034
No Letting
* Denotes a non-standard contract/amendment___________________________________________________________________
9/18/2013
Page 4 of 12
11.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5489) between MDOT and the Manistee County Road Commission will provide for
funding participation in the construction of the following improvements utilizing State Transportation
Economic Development Category D Funds, which are allocated for Local Agency projects (State
Restricted TED Funds), and Federal Highway Administration Surface Transportation Program – Rural
Funds designated for Local Agency projects (FHWA STP – Rural Funds):
Single course chip seal and fog seal work along Seaman Road from Hoxyville Road northerly to
Highway M-55.
Estimated Funds:
State Restricted TED Funds
FHWA STP – Rural Funds
Manistee County Road Commission Funds
Total Funds
$30,336
$38,609
$22,981
$91,926
STL 51555 - 116243
Local Force Account
12.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5491) between MDOT and the Monroe County Road Commission will provide for
participation in the following improvements:
Single course chip seal work along Carleton West Road from Colf Road to Oakville Waltz Road, along
Exeter Road from Toben Road to South Stony Creek Road, and along Grafton Road from Newport Road
to Sigler Road.
Estimated Funds:
Federal Highway Administration Funds
Monroe County Road Commission Funds
Total Funds
$67,440
$14,955
$82,395
STL 58471 - 120991
Local Force Account
13.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5492) between MDOT and the Muskegon County Road Commission will provide for
funding participation in the construction of the following improvements utilizing State Transportation
Economic Development (TED) Category A Funds:
Hot mix asphalt paving work along Giles Road from Whitehall Road to Holton Road (Highway M-120),
including crushing and shaping work.
This contract is for the construction portion of the project only. When the project is complete, the
remaining local minimum match of $143,000 will be met through local participation in the following
project-related costs: preliminary engineering, right-of-way acquisition, construction, and construction
engineering.
* Denotes a non-standard contract/amendment___________________________________________________________________
9/18/2013
Page 5 of 12
Estimated Funds:
State Restricted TED Funds
Muskegon County Road Commission Funds
Total Funds
$495,000
$ 35,000
$530,000
EDA 61522 - 113271
Local Letting
14.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5493) between MDOT and the Monroe County Road Commission will provide for
funding participation in the construction of the following improvements utilizing State Transportation
Economic Development Category D Funds, which are allocated for Local Agency projects (State
Restricted TED Funds), and Federal Highway Administration Equity Bonus Funds designated by Act 51
of the Public Acts of 1951 as Transportation Economic Development Category D Funds for Local
Agency projects (FHWA Category D Funds:
Single course chip seal work along Lewis Avenue from Maple Street to Highway M-50 and along Ida
Maybee Road from Dixon Road to North Custer Road.
Estimated Funds:
State Restricted TED Funds
FHWA Category D Funds
Total Funds
$11,581
$52,227
$63,808
EDDF 58555 - 117146
Local Force Account
15.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5494) between MDOT and the Presque Isle County Road Commission will provide for
participation in the following improvements:
Chip seal and pavement marking work along West Heythaler Highway from Karsten Road easterly to
County Road 451.
Estimated Funds:
Federal Highway Administration Funds
Presque Isle County Road Commission Funds
Total Funds
$72,212
$18,053
$90,265
STL 71141 - 119521
Local Force Account
* Denotes a non-standard contract/amendment___________________________________________________________________
9/18/2013
Page 6 of 12
16.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5495) between MDOT and the St. Clair County Road Commission will provide for
participation in the following improvements:
Culvert replacement work along Brown Road over the Eves County Drain from approximately 12 feet
south of Yale Road to approximately 120 feet south of Yale Road, including hot mix asphalt paving,
aggregate base, and slope restoration work.
Estimated Funds:
Federal Highway Administration Funds
St. Clair County Road Commission Funds
Total Funds
$73,696
$18,424
$92,120
STL 77475 - 121397
Local Force Account
17.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5496) between MDOT and the St. Clair County Road Commission will provide for
participation in the following improvements:
Culvert replacement work along Sparling Road from approximately 1,300 feet east of Wales Center
Road to approximately 1,400 feet east of Wales Center Road, including hot mix asphalt paving,
aggregate base, and slope restoration work.
Estimated Funds:
Federal Highway Administration Funds
St. Clair County Road Commission Funds
Total Funds
$14,362
$ 3,590
$17,952
STL 77475 - 120979
Local Force Account
18.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5497) between MDOT and the St. Clair County Road Commission will provide for
participation in the following improvements:
Culvert replacement work along Capac Road over the Root County Drain from approximately 80 feet
north of Root Road to approximately 160 feet north of Root Road, including hot mix asphalt paving,
aggregate base, and slope restoration work.
* Denotes a non-standard contract/amendment___________________________________________________________________
9/18/2013
Page 7 of 12
Estimated Funds:
Federal Highway Administration Funds
St. Clair County Road Commission Funds
Total Funds
$63,085
$15,771
$78,856
STL 77475 - 121396
Local Force Account
19.
HIGHWAYS - Participation for Local Agency Construction Contract
Contract (2013-5502) between MDOT and the St. Clair County Road Commission will provide for
participation in the following improvements:
Culvert replacement work along Palms Road over the Hessen Drain from approximately 1,400 feet north
of Springborn Road to approximately 1,650 feet north of Springborn Road, including hot mix asphalt
paving, aggregate base, and slope restoration work.
Estimated Funds:
Federal Highway Administration Funds
St. Clair County Road Commission Funds
Total Funds
$73,928
$18,482
$92,410
STL 77175 - 121479
Local Force Account
20.
HIGHWAYS - Participation for Local Agency Contract
Contract (2013-5503) between MDOT and the City of Grand Rapids will provide for participation in the
following improvements:
Traffic Operations Center work, including general operation, communications, equipment management,
and systems management work.
Estimated Funds:
Federal Highway Administration Funds
City of Grand Rapids Funds
Total Funds
$365,400
$ 81,000
$446,400
ST 41400 – 118146; Kent County
No Letting
* Denotes a non-standard contract/amendment___________________________________________________________________
9/18/2013
Page 8 of 12
21.
HIGHWAYS - Participation for Local Agency Contract
Contract (2013-5520) between MDOT and the County of Macomb will provide for participation in the
following improvements:
Traffic Operations Center work, including general operation, communications, equipment management,
and system management work.
Estimated Funds:
Federal Highway Administration Funds
County of Macomb Funds
Total Funds
$1,700,000
$ 425,000
$2,125,000
ST 50400 - 114942
No Letting
22.
PASSENGER TRANSPORTATION - Section 5311 Capital Program
Project Authorization (22) Revision (2) under Master Agreement (2007-0216) between MDOT and
Greater Lapeer Transportation Authority will reduce the federal funding by $6,216 and state funding by
$1,554 for the communications equipment line item. The authorization is being reduced because the
project cost less than anticipated. The original authorization provides state matching funds for the
Authority’s FY 2011 Section 5311 Nonurbanized Area Formula Capital Program, Surface
Transportation Program, and Congestion Mitigation and Air Quality Improvement Program grant for the
purchase of a diesel replacement bus and construction of a new driveway and additional parking lot.
The authorization term remains unchanged, September 23, 2011, through September 22, 2014. The
revised authorization amount will be $220,980. The term of the master agreement is from
October 1, 2006, until the last obligation between the parties has been fulfilled. The master agreement
includes authorizations for program years FY 2007 through FY 2011. Source of Funds: Federal Transit
Administration Funds - $203,784; FY 2010 and FY 2011 State Restricted Comprehensive
Transportation Funds - $17,196.
23.
PASSENGER TRANSPORTATION - Section 5311 Program
Project Authorization (16) Revision (1) under Master Agreement (2007-0252) between MDOT and the
Marquette County Transit Authority will add computer/dispatch equipment, reduce state funding by
$19,810, add local funding of $19,810, adjust the funding between line items, and extend the
authorization term by one year to provide sufficient time for the Authority to complete the acquisition of
the new equipment. The transfer facility and service vehicle projects cost less than was estimated and
the Authority has determined that there is a need for computer/dispatch equipment. The Rural Task
Force has approved this revision. The original authorization provides state matching funds for the
Authority’s FY 2010 Section 5311 Nonurbanized Area Formula Capital Program, Category D Economic
Development Fund Program, and Surface Transportation Program grant for the purchase of a service
vehicle and for facility construction. The revised authorization term will be January 13, 2011, through
January 12, 2015. The authorization amount remains unchanged at $180,000. The toll credit amount
remains unchanged at $16,000. The term of the master agreement is from October 1, 2006, until the last
obligation between the parties has been fulfilled. The master agreement includes authorizations for
program years FY 2007 through FY 2011. Source of Funds: Federal Transit Administration Funds $160,000; FY 2003 and FY 2008 State Restricted Comprehensive Transportation Funds - $190;
Marquette County Transit Authority Funds - $19,810.
* Denotes a non-standard contract/amendment___________________________________________________________________
9/18/2013
Page 9 of 12
24.
PASSENGER TRANSPORTATION - Section 5311 Capital Program
Project Authorization (10) Revision (2) under Master Agreement (2007-0257) between MDOT and the
Mecosta Osceola Transit Authority (MOTA) will extend the authorization term by one year to provide
sufficient time for the MOTA to complete the project. The facility improvement security fence project
was delayed because additional information was required to obtain Federal Transit Administration
(FTA) approval of the environmental assessment and the completion of the facility improvement paving
project.
The original authorization provides state matching funds for MOTA’s
FY 2009 Federal Section 5311 Nonurbanized Area Formula Capital Program, Surface Transportation
Program, and Category D Economic Development Fund Program grant for facility improvements and
the purchase of communication equipment. The revised authorization term will be September 25, 2009,
through September 24, 2014. The authorization amount remains unchanged at $56,250. The toll credit
amount remains unchanged at $5,000. The term of the master agreement is from October 1, 2006, until
the last obligation between the parties has been fulfilled. The master agreement includes authorizations
for program years FY 2006 through FY 2011. Source of Funds: FTA Funds - $50,000; FY 2002 State
Restricted Comprehensive Transportation Funds - $6,250.
25.-26. PASSENGER TRANSPORTATION - Section 5311 Operating Program
The following project authorizations issued under master agreements between MDOT and the following
agencies will provide state matching funds for the FY 2014 Federal Section 5311 Operating Assistance
Program grant. These funds will be used to transport welfare recipients and eligible low-income
individuals to and from jobs and activities related to their employment. The authorizations will be in
effect from October 1, 2013, through September 30, 2014. The total amount of the authorizations will
be $240,406. The terms of the master agreements are from October 1, 2011, until the last obligation
between the parties has been fulfilled. The master agreements include authorizations for program years
FY 2012 through FY 2016. Source of Funds: Federal Transit Administration Funds - $120,203;
FY 2014 State Restricted Comprehensive Transportation Funds - $120,203.
25.
26.
Agreement/
Authorization
2012-0028/15
2012-0030/15
Agency
Allegan County Board of Commissioners
ALTRAN Transit Authority
Amount
$102,300
$138,106
27.-44. PASSENGER TRANSPORTATION - Specialized Services Program
The following project authorizations issued under master agreements between MDOT and the following
agencies will provide 100 percent state funding for the FY 2014 Specialized Services Program, which
furnishes operating assistance for transportation services for elderly individuals and individuals with
disabilities. The funds will be used for eligible specialized services providers or public transit systems.
Reimbursement is based on $1.20 per vehicle mile, $4.07 per one-way passenger trip, or $0.29 per
vehicle mile for volunteer driver trips. The authorizations will be in effect from October 1, 2013,
through September 30, 2014. The total amount of the authorizations will be $3,297,298. The terms of
the master agreements are from October 1, 2011, until the last obligations between the parties have been
fulfilled. The master agreements include authorizations for program years FY 2012 through FY 2016.
Source of Funds: FY 2014 State Restricted Comprehensive Transportation Funds - $3,297,298.
* Denotes a non-standard contract/amendment___________________________________________________________________
9/18/2013
Page 10 of 12
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
Agreement/
Authorization
2012-0028/16
2012-0033/12
2012-0040/10
2012-0042/17
2012-0055/16
2012-0072/10
2012-0081/6
2012-0099/8
2012-0104/12
2012-0114/12
2012-0118/13
2012-0129/17
2012-0138/11
2012-0150/3
2012-0159/14
2012-0165/13
2012-0170/26
44.
2012-0175/4
45.
RAIL - Rail Passenger Maintenance
Project Authorization (1) Revision (1) under Master Agreement (2012-0200) between MDOT and the
National Railroad Passenger Corporation (Amtrak) will extend the authorization term by one year and
will increase the authorization amount by $14,387,301 to provide for an additional year of the
maintenance services. The original authorization provides for managed maintentance of the rail line
purchased by MDOT from Norfolk Southern Railway Company between Kalamazoo and Dearborn on
the Chicago-Detroit/Pontiac High Speed Rail Corridor. MDOT compensates Amtrak for eligible costs
under the approved scope of work and spending plan. The revised authorization term will be
December 7, 2012, through September 30, 2014. The revised authorization amount will be $27,303,613.
The term of the master agreement is December 7, 2012, through September 30, 2032. Source of Funds:
Federal Railroad Administration Funds/American Recovery and Reinvestment Act of 2009 (ARRA) $24,703,613; FY 2012 State Restricted Comprehensive Transportation Funds - $2,600,000.
46.
RAIL - Rail Passenger Capital
Project Authorization (2) Revision (1) under Master Agreement (2012-0200) between MDOT and the
National Railroad Passenger Corporation (Amtrak) will extend the authorization term by one year and
will increase the authorization amount by $67,869,094.85 to provide for an additional year of the capital
work. The original authorization provides for capital work to be performed on the rail line purchased by
MDOT from Norfolk Southern Railway Company between Kalamazoo and Dearborn on the ChicagoDetroit/Pontiac High Speed Rail Corridor. MDOT compensates Amtrak for eligible costs under the
approved scope of work and spending plan. The revised authorization term will be December 7, 2012,
through September 30, 2014. The revised authorization amount will be $120,345,254.85. The term of
the master agreement is December 7, 2012, through September 30, 2032. Source of Funds: Federal
Railroad Administration Funds/American Recovery and Reinvestment Act of 2009 (ARRA) $118,105,544.34; FY 2012 State Restricted Comprehensive Transportation Funds - $2,239,710.51.
Agency
Allegan County Board of Commissioners
Ann Arbor Transportation Authority (Washtenaw County)
Battle Creek, City of (Calhoun County)
Bay Metropolitan Transportation Authority (Bay County)
Capital Area Transportation Authority (Ingham County)
Detroit, City of
Friendship Centers of Emmet County
Houghton, City of
Interurban Transit Partnership (Kent County)
Key Opportunities, Inc. (Hillsdale County)
Livingston County Board of Commissioners
Mass Transportation Authority (Genesee County)
Muskegon County Board of Commissioners
Ottawa County Board of Commissioners
Saginaw Transit Authority Regional Services
Shiawassee Area Transportation Agency
Suburban Mobility Authority for Regional
Transportation (Wayne County)
Upper Peninsula Community Services, Inc.
(Dickinson County)
Amount
$106,704
$176,840
$ 92,624
$138,434
$ 50,000
$377,758
$ 93,214
$ 58,172
$463,289
$ 56,999
$ 59,862
$306,772
$ 65,499
$157,569
$ 98,924
$ 78,374
$787,819
$128,445
* Denotes a non-standard contract/amendment___________________________________________________________________
9/18/2013
Page 11 of 12
47.
RAIL – Extension of Contract Term
Amendatory Contract (2012-0318/A1) between MDOT and HNTB Michigan, Inc., will extend the
contract term by nine months (and provide for an additional nine months of the services) to match the
term of the federal grant. The original contract provides for the development of a Passenger Rail
Corridor Investment Plan for the Chicago to Detroit/Pontiac High-Speed Rail Corridor, including the
completion of a service development plan and a Tier 1 Environmental Impact Statement. The project is
funded through a Federal Railroad Administration (FRA) High Speed Intercity Passenger Rail Program
grant and matching contributions from MDOT, the Illinois Department of Transportation, the Indiana
Department of Transportation, and Norfolk Southern Railway Company. The revised contract term will
be June 5, 2012, through March 1, 2015. The contract amount remains unchanged at $3,779,328.47.
Source of Funds: FRA Funds - $3,023,462.78; FY 2010 State Restricted Comprehensive Transportation
Funds - $188,966.42; Other Matching Funds - $566,899.27.
48.
*RAIL - Port Authority Operating Assistance
Contract (2013-0467) between MDOT and the Detroit/Wayne County Port Authority (DWCPA) will
provide funding to help finance the DWCPA's FY 2014 operations. This funding is provided under the
provisions of 1978 PA 639 and 2013 PA 59. The contract will be in effect from the date of award
through September 30, 2014. The contract amount will be $468,000. Source of Funds: FY 2014 State
Restricted Comprehensive Transportation Funds - $468,000.
49.
*RAIL – Lease of Rail Yard
Contract (2013-0471) between MDOT and Consolidated Rail Corporation (Conrail) will provide for the
lease to Conrail of the MDOT-owned Hamtramck rail yard, which serves the adjacent General Motors
production facility. The contract will be in effect from the date of award through December 31, 2018; it
will automatically renew for one or more additional five-year periods unless either party notifies the
other party of its intention not to renew. The annual base rent amount will be $300,000. Provisions in the
contract will allow up to $100,000 of capital improvement expenditures to be credited toward the lease
payment for each of the first two years of the lease. This is a revenue contract.
Upon receipt of your approval, the contracts and agreements will be processed for award. Subject to the
exercise of the discretion in the processing, I approve the contracts described in this agenda and authorize the
award by the responsible management staff of MDOT to the extent authorized by and in accordance with the
December 14, 1983, resolution of the State Transportation Commission and the Director’s delegation
memorandum of October 10, 2012.
Respectfully submitted,
Original Signed
Kirk T. Steudle
Director
* Denotes a non-standard contract/amendment___________________________________________________________________
9/18/2013
Page 12 of 12
SUPPLEMENTAL EXHIBIT A
REQUEST FOR MICHIGAN STATE TRANSPORTATION
COMMISSION APPROVAL
CONTRACTS
September 26, 2013
The following contracts are being submitted for approval. The appropriate documents will be approved by the
Attorney General and comply with all legal and fiscal requirements prior to award.
******************************************************************************************
CONTRACTS
1.- 7. PASSENGER TRANSPORTATION - Section 5316
The following project authorizations issued under master agreements between MDOT and the following
agencies will provide state matching funds for the FY 2014 Federal Section 5316 Job Access and
Reverse Commute Program grant. These funds will be used to transport welfare recipients and eligible
low-income individuals to and from jobs and activities related to their employment. The authorizations
will be in effect from October 1, 2013, through September 30, 2014. The total amount of the
authorizations will be $1,255,454. The terms of the master agreements are from October 1, 2011, until
the last obligations between the parties have been fulfilled. The master agreements include
authorizations for program years FY 2012 through FY 2016. Source of Funds: Federal Transit
Administration Funds - $645,727; FY 2014 State Restricted Comprehensive Transportation Funds $609,727.
1.
2.
3.
4.
5.
6.
Agreement/
Authorization
2012-0040/6
2012-0100/7
2012-0105/10
2012-0110/8
2012-0151/5
2012-0170/13
7.
2012-0173/P7
Agency
Battle Creek, City of
Huron County Board of Commissioners
City of Ionia
Jackson Area Transportation Authority
People’s Express (Washtenaw County)
Suburban Mobility Authority for Regional Transportation
(Wayne County)
Twin Cities Area Transportation Authority (Berrien County)
Amount
$191,290
$199,500
$168,500
$194,346
$212,184
$102,070
$187,564
Upon receipt of your approval, the contracts and agreements will be processed for award. Subject to the
exercise of the discretion in the processing, I approve the contracts described in this agenda and authorize the
award by the responsible management staff of MDOT to the extent authorized by and in accordance with the
December 14, 1983, resolution of the State Transportation Commission and the Director’s delegation
memorandum of October 10, 2012.
Respectfully submitted,
Original Signed
Kirk T. Steudle
Director
EXHIBIT A-1
REQUEST FOR MICHIGAN STATE TRANSPORTATION
COMMISSION APPROVAL
BID LETTING PRE-APPROVAL
September 26, 2013
The following contracts are being submitted for approval.
STATE PROJECTS
1.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310001
PROJECT NH 38131-103376
LOCAL AGRMT.
START DATE - 10 days after award
COMPLETION DATE - OCTOBER 15, 2016
PREQUALIFICATION LEVEL
$ 18,762,000.00
4.16 mi of mainline and ramp alternate bid pavement reconstruction, drainage
improvements, safety improvements, signal work,
and cold milling and
resurfacing on US-127 from Parnall Road to Henry Road, Jackson County.
This project includes two 5 year materials and workmanship pavement warranties.
Each alternate may include different warranties. Alternate 1 is concrete road
work with related items and Alternate 2 is hot mix asphalt road work with
related items.
8.00 % DBE participation required
2.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310002
PROJECT NH 70114-88886, ETC
LOCAL AGRMT.
START DATE - 10 days after award
COMPLETION DATE - JUNE 29, 2016
PREQUALIFICATION LEVEL
$ 19,691,000.00
6.60 mi of hot mix asphalt reconstruction and widening, alternate bid
construction of a new, 2-lane roadway and 6 new structures on a new route
including grading, culverts, storm sewer, concrete curb and gutter, fence,
signal, pavement markings, signing, guardrail, and slope restoration on M-231
from M-45 north to the Little Robinson Creek, Ottawa County.
This project
includes two 5 year materials and workmanship pavement warranties.
7.00 % DBE participation required
9/18/2013
Page 1 of 7
3.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310003
PROJECT ST 08031-102692
LOCAL AGRMT. 13-5472
START DATE - JUNE 09, 2014
COMPLETION DATE - NOVEMBER 01, 2016
PREQUALIFICATION LEVEL
$ 2,640,000.00
2.70 mi of hot mix asphalt cold milling and overlay, concrete sidewalk and ADA
ramps, guardrail, intersection and drainage improvements, and superelevation
modification on M-37 from M-79 to south of Green Street in the city of
Hastings, Barry County.
6.00 % DBE participation required
4.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310004
PROJECT ST 37031-106945
LOCAL AGRMT.
START DATE - JULY 27, 2014
COMPLETION DATE - NOVEMBER 14, 2014
PREQUALIFICATION LEVEL
$ 1,772,000.00
2.24 mi of hot mix asphalt cold milling, joint repairs, widening and
resurfacing, drainage, concrete spillway, driveway, curb and gutter, signs, and
pavement markings on US-10BR from west of 4th Street to the US-10 interchange
in the city of Clare, Clare and Isabella Counties.
5.00 % DBE participation required
5.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310024
PROJECT CBIP 81101-87521
LOCAL AGRMT. 13-5459
START DATE - 10 days after award
COMPLETION DATE - MAY 30, 2015
PREQUALIFICATION LEVEL
$ 6,342,000.00
2.37 mi of hot mix asphalt cold milling and resurfacing, concrete curb, gutter,
sidewalk and ramps, intersection widening, drainage, guardrail, traffic
signals, and pavement marking on I-94BL from the eastbound off ramp east to
Main Street in the city of Ann Arbor, Washtenaw County. This
project includes two 5 year materials and workmanship pavement warranties.
5.00 % DBE participation required
9/18/2013
Page 2 of 7
6.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310025
PROJECT EBSL 63102-119268
LOCAL AGRMT.
START DATE - NOVEMBER 01, 2013
COMPLETION DATE - AUGUST 01, 2014
PREQUALIFICATION LEVEL
$
796,000.00
Rehabilitation and reconstruction of brick wall, fence gate, and concrete
sidewalk, curb and gutter along I-696 between Rosewood Avenue and M-1 and along
M-1 between I-696 and Kenilworth Avenue in the cities of Huntington Woods and
Royal Oak, Oakland County.
3.00 % DBE participation required
7.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310027
PROJECT BHT 13122-105878
LOCAL AGRMT.
START DATE - MAY 05, 2014
COMPLETION DATE - AUGUST 29, 2014
PREQUALIFICATION LEVEL
$ 1,761,000.00
Bridge replacement, hot mix asphalt and concrete approach, concrete curb and
gutter, guardrail, signs, and pavement markings on M-96 over Raymond Road,
Calhoun County.
This project includes a 5 year materials and workmanship
pavement warranty.
5.00 % DBE participation required
8.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310028
PROJECT NH 54014-109172
LOCAL AGRMT.
START DATE - SEPTEMBER 15, 2014
COMPLETION DATE - OCTOBER 10, 2014
PREQUALIFICATION LEVEL
$ 1,461,000.00
4.49 mi of hot mix asphalt cold milling and resurfacing on US-131 from 19 Mile
Road northerly to the north Mecosta County line including all four ramps at
19 Mile Road, Mecosta County. This project includes a 3 year materials and
workmanship pavement warranty.
3.00 % DBE participation required
9/18/2013
Page 3 of 7
9.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310031
PROJECT ST 45031-113048, ETC
LOCAL AGRMT.
START DATE - MARCH 24, 2014
COMPLETION DATE - SEPTEMBER 18, 2015
PREQUALIFICATION LEVEL
$ 1,982,000.00
5.50 mi of hot mix asphalt shared-use path and curb, clearing, concrete ramp,
landscape, and signs along M-109 from Pierce Stocking Drive to the Dune Climb
and along M-22 from Pierce Stocking Drive to the north village limits of
Empire, Leelanau County.
5.00 % DBE participation required
10.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310032
PROJECT ST 41071-118135
LOCAL AGRMT.
START DATE - 10 days after award
COMPLETION DATE - AUGUST 30, 2014
PREQUALIFICATION LEVEL
$ 1,360,000.00
8.46 mi of hot mix asphalt cold milling and resurfacing, centerline
corrugations and pavement markings on M-50 from south of I-96 southerly and
easterly to east of the Kent County line, Kent and Ionia Counties. This project
includes a 3 year materials and workmanship pavement warranty.
4.00 % DBE participation required
11.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310033
PROJECT ST 59023-114902
LOCAL AGRMT.
START DATE - AUGUST 18, 2014
COMPLETION DATE - 16 working days
PREQUALIFICATION LEVEL
$
731,000.00
10.85 mi of hot mix asphalt crack treatment and single course chip seal on M-57
from M-66 to the west city limits of Carson City, Montcalm County. This project
includes a 2 year pavement performance warranty.
0.00 % DBE participation required
9/18/2013
Page 4 of 7
LOCAL PROJECTS
12.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310006
PROJECT BHO 41006-118528
LOCAL AGRMT. 13-5439
START DATE - 10 days after award
COMPLETION DATE - AUGUST 30, 2014
PREQUALIFICATION LEVEL
$
786,000.00
Deck replacement, structural steel coating and cleaning, and approach work on
108th Street over Thornapple River, Kent County.
4.00 % DBE participation required
13.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310007
PROJECT STU 50458-120601
LOCAL AGRMT. 13-5471
START DATE - 10 days after award
COMPLETION DATE - OCTOBER 01, 2014
PREQUALIFICATION LEVEL
$
651,000.00
1.40 mi of concrete pavement repairs and pavement markings on Rose Street from
Malow Street to North Christine Circle in the city of Mt. Clemens, Macomb
County.
3.00 % DBE participation required
14.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310011
PROJECT STUL 47469-120667
LOCAL AGRMT. 13-5470
START DATE - JUNE 09, 2014
COMPLETION DATE - AUGUST 15, 2014
PREQUALIFICATION LEVEL
$ 1,890,000.00
1.99 mi of hot mix asphalt resurfacing, concrete sidewalk ramps, intermediate
concrete curb and gutter, pavement markings, and signing on East Grand River
Avenue from east of Hughes Road to just east of Hacker Road, Livingston County.
3.00 % DBE participation required
15.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310012
PROJECT STUL 11400-112091
LOCAL AGRMT. 13-5446
START DATE - APRIL 01, 2014
COMPLETION DATE - 60 working days
PREQUALIFICATION LEVEL
$ 1,603,000.00
1.28 mi of hot mix asphalt pavement removal and resurfacing, earth excavation,
earthwork, storm sewer, pavement markings, and restoration on Hollywood Road
from M-63 to south of Glenlord Road, Berrien County.
5.00 % DBE participation required
9/18/2013
Page 5 of 7
16.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310020
PROJECT STE 82400-113256
LOCAL AGRMT. 13-5500
START DATE - 10 days after award
COMPLETION DATE - OCTOBER 02, 2016
PREQUALIFICATION LEVEL
$ 4,932,000.00
2.30 mi of hot mix asphalt cold milling and resurfacing, concrete curb, gutter,
sidewalk and ramps, lighting, landscaping, and pavement marking on West Vernor
Highway from Woodmere Street east to Clark Street in the city of Detroit, Wayne
County.
8.00 % DBE participation required
17.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310021
PROJECT STUL 56415-117194, ETC
LOCAL AGRMT. 13-5499
START DATE - MAY 15, 2014
COMPLETION DATE - SEPTEMBER 15, 2014
PREQUALIFICATION LEVEL
$ 1,336,000.00
0.91 mi of hot mix asphalt base crushing, shaping and resurfacing, drainage,
and concrete curb, gutter and driveways on East Ashman Street from Cambridge
Street east to Swede Avenue and on Washington Street from Patrick Street north
to Ashman Street in the city of Midland, Midland County.
5.00 % DBE participation required
18.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310022
PROJECT STU 25405-117926
LOCAL AGRMT. 13-5498
START DATE - APRIL 21, 2014
COMPLETION DATE - JUNE 27, 2014
PREQUALIFICATION LEVEL
$
814,000.00
0.54 mi of hot mix asphalt cold milling and resurfacing, concrete pavement
repairs, curb, gutter, sidewalk and ramps, drainage, storm sewer, and pavement
marking on Miller Road from Dye Road easterly to Linden Road, Genesee County.
5.00 % DBE participation required
19.
LETTING OF OCTOBER 04, 2013
PROPOSAL 1310023
PROJECT EDDF 80555-103394
LOCAL AGRMT. 13-5460
START DATE - 10 days after award
COMPLETION DATE - JULY 31, 2014
PREQUALIFICATION LEVEL
$
725,000.00
1.00 mi of hot mix asphalt crushing, shaping and resurfacing, culverts,
widening, concrete curb and gutter, and pavement markings on County Road 354
from County Road 652 east to 29th Street, Van Buren County.
3.00 % DBE participation required
9/18/2013
Page 6 of 7
On receipt of your approval, projects will, at the Director’s discretion, be processed and awarded to the low
bidder. I approve the projects described in this agenda and authorize the award by the responsible management
staff of MDOT to the extent authorized by and in accordance with the December 14, 1983, resolution of the
State Transportation Commission and the Director’s delegation memorandum of October 10, 2012.
Respectfully submitted,
Original Signed
Kirk T. Steudle
Director
9/18/2013
Page 7 of 7
LETTING STATISTICS
SEPTEMBER 2013
STATE PROJECTS OVERVIEW
For the September 6, 2013, Bid Letting, 17 State projects with total engineers’ estimates of $20.6 million and
total low bid dollars of $23.5 million were let. The average low bid was $1.4 million, and the median of
$961.7 thousand. Of the 17 State projects let, four included warranties with a low bid total of $12.1 million. In
comparison to September of 2012, 30 State projects with total engineers’ estimates of $117.1 million and total
low bid dollars of $118.1 million were let.
Prior to this report’s distribution, the status of eight State projects of the September 6, bid letting, were TBA.
PROJECTS OVERVIEW
The total number of bids received for the 51 projects let on September 6 was 242 for an average of 4.75 bids
per project. Of the 242 bids received, 55 were received for the 17 State projects for an average of 3.24 bids per
project.
There was one (State) project withdrawn from the September 6, letting, and currently, one (State) project for
which all bids were rejected.
Of the 103 contracting companies eligible to submit bids for the September 6, bid letting, 91 or 88.3%,
submitted at least one bid. In September of 2012, 102 contracting companies were eligible with 86, or 84.3%,
submitting at least one bid.
JOB PROJECTIONS
The number of State trunkline jobs anticipated to be let during FY 2013 is 313 with a total construction cost
estimate of $680.2 million.
At the close of FY 2013 through September 6, 443 State jobs with $786.0 million in total estimates were let
representing 141.5% of the total number of jobs anticipated to be let, and 115.6% of the projected construction
cost estimate. In comparison to fiscal year end of 2012 with 327 as the anticipated number of State trunkline
jobs to be let and the total engineers’ estimates as $735.1 million, the 401 State jobs let through September of
2012 represented 122.6% of the total number of jobs anticipated for this period, and of the total engineers’
estimate anticipated was $651.6 million, or 88.6%.
UPCOMING LETTING STATS
The October 4, 2013, Bid Letting is currently advertising 17 State projects with total engineers’ estimates of
$58.8 million and 18 Local projects with total engineers’ estimates of $15.6 million. Nine of the 17 State
projects include warranties with an engineer estimate of $50.9 million.
9/17/2013: 1 of 6
SUMMARY OF THE SEPTEMBER 6, 2013, BID LETTING
PROJECT AREA
STATISTICS
Project Report
Number of Projects Let
Engineer Estimates of Projects Let
Low Bid Report
Low Bid Totals
% over/under eng. est. of projects let
All Bid Rejection Report
All Bid Rejection(s)
All Bid Rejection(s) Engineer's Estimate
All Bid Rejection(s) Low Bid Amount
% over/under eng. est. of projects all bids rejected
TBA Report - Low Bids Pending
Number of TBAs
Engineer Estimates
Low Bid Amounts
% over/under engineer's estimate of TBA items
Bidder (Bids) Report
Number of Bids Received
Average # of Bidders per Project
STATE
LOCAL
AERO
TOTALS
17
34
0
$20,572,139.91
$23,178,224.55
$0.00
51
$43,750,364.46
$23,505,927.80
14.26%
$22,477,425.42
-3.02%
$0.00
0.00%
$45,983,353.22
5.10%
1
245,784.33
693,820.00
182.29%
0
0.00
0.00
0.00%
0
0.00
0.00
0.00%
1
$245,784.33
$693,820.00
182.29%
8
8
$8,754,843.25
$10,611,080.93
21.20%
$4,588,610.88
$5,474,097.56
19.30%
0
$0.00
$0.00
0.00%
16
$13,343,454.13
$16,085,178.49
20.55%
55
3.24
187
5.50
0
0.00
242
4.75
Local
18
0
$15.6
$0.0
Aero
0
0
$0.0
$0.0
Totals
35
9
$74.4
$50.9
U P C O M I N G L E T T I N G P R O J E C T I O N S:
October 4, 2013, Bid Letting
# of proj. advertised
# of projects with warranties
$ Eng. Est. of projects advertised (In million)
$ Eng. Est. of warranty projects (In million)
State
17
9
$58.8
$50.9
9/17/2013: 2 of 6
MDOT LETTINGS
STATE PROJECTS - Dollars per month
October 2009 - September 2013
FY09-10
FY10-11
FY11-12
FY12-13
180
160
DOLLARS (In million)
140
120
100
80
60
40
20
0
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
LETTING MONTHS
9/17/2013: 3 of 6
MDOT LETTINGS
CUMULATIVE YTD STATE PROJECT DOLLARS
October 2009 - September 2013
FY09-10
FY10-11
FY11-12
900
FY12-13
800
DOLLARS IN MILLIONS
700
600
500
400
300
200
100
0
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
JUL
AUG
SEP
LETTING MONTHS
9/17/2013: 4 of 6
AVERAGE NUMBER OF BIDDERS
SEPTEMBER 2011 through SEPTEMBER 2013
9
8
AVERAGE NUMBER
7
6
4.68
5
4.75
4.09
4
3
2
1
0
LETTING MONTH
9/17/2013: 5 of 6
PROJECTS BY NUMBER OF BIDS PER REGION
SEPTEMBER 6, 2013, BID LETTING
REGION
NO BIDS PROJECTS PROJECTS PROJECTS PROJECTS PROJECTS PROJECTS PROJECTS PROJECTS PROJECTS PROJECTS
RECEIVED
1 BID
2 BIDS
3 BIDS
4 BIDS
5 BIDS
6 BIDS
7 BIDS
8 BIDS
9 BIDS
=>10 BIDS
TOTALS
BY
REGION
2
BAY
2
2
1
1
1
1
5
5
1
2
1
NORTH
1
2
1
2
1
1
SOUTHWEST
1
1
1
GRAND
1
METRO
1
1
2
8
1
1
19
8
1
SUPERIOR
2
1
UNIVERSITY
2
3
4
3
2
7
0
NUMBER OF
BIDS ON
PROJECTS
Total
0
1
5
15
8
8
5
2
1
2
4
Tota
AERO
9/17/2013: 6 of 6
51
EXHIBIT A-2
REQUEST FOR MICHIGAN STATE TRANSPORTATION
COMMISSION APPROVAL
LETTING EXCEPTIONS AGENDA
September 26, 2013
The following projects have been pre-approved, and are being returned for re-approval after meeting the
exception criteria by the State Transportation Commission.
STATE PROJECTS
1.
LETTING OF SEPTEMBER 06, 2013
PROPOSAL 1309036
PROJECT HSIP 50051-111472
LOCAL AGRMT.
START DATE - MAY 01, 2014
COMPLETION DATE - SEPTEMBER 20, 2014
$
ENG. EST.
590,731.41
$
LOW BID
659,671.35
% OVER/UNDER EST.
11.67 %
Installation of HAWK beacons, concrete sidewalk, ADA ramps, and driveways on
M-3 from Quinn Road to Finley Road, from Woodward Street to Laurel Street, and
from Shader Street to Harrington Street in the city of Mt. Clemens, Macomb
County.
3.00 % DBE participation required
BIDDER
Rauhorn Electric, Inc.
Dan's Excavating, Inc.
J. Ranck Electric, Inc.
Motor City Electric Utilities Comp
Ajax Paving Industries, Inc.
4
2.
AS-SUBMITTED
$
$
$
$
AS-CHECKED
659,671.35
698,589.12
725,333.07
783,632.73
Same
Same
Same
Same
1 **
2
3
4
Bidders
LETTING OF SEPTEMBER 06, 2013
PROPOSAL 1309040
PROJECT ST 32022-108925
LOCAL AGRMT.
START DATE - JULY 16, 2014
COMPLETION DATE - JULY 30, 2014
$
ENG. EST.
724,280.89
$
LOW BID
961,657.71
% OVER/UNDER EST.
32.77 %
Bridge removal and replacement with a precast concrete box culvert, hot mix
asphalt cold milling, removal and resurfacing approach, concrete curb and
gutter, guardrail, and pavement marking on M-142 over Phillip Drain, Huron
County.
3.00 % DBE participation required
9-26-13
Page 1 of 4
BIDDER
Fisher Contracting Company
Anlaan Corporation
Z Contractors, Inc.
C. A. Hull Co., Inc.
J. Slagter & Son Construction Co.
L.J. Construction, Inc.
Nashville Construction Company
Marlette Excavating Company
3
3.
AS-SUBMITTED
$
$
$
AS-CHECKED
961,657.71
1,137,915.07
1,682,164.85
Same
Same
Same
1 **
2
3
Bidders
LETTING OF SEPTEMBER 06, 2013
PROPOSAL 1309041
PROJECT NH 24011-113442, ETC
LOCAL AGRMT. 12-5634
START DATE - FEBRUARY 17, 2014
COMPLETION DATE - JUNE 20, 2014
ENG. EST.
2,394,607.71
$
$
LOW BID
3,114,288.04
% OVER/UNDER EST.
30.05 %
0.48 mi of hot mix asphalt cold milling, resurfacing and reconstruction, median
construction,
drainage
work,
traffic
signal
work,
bridge
railing
reconstruction, joint replacement, epoxy overlay, and concrete restoration on
US-31 from US-131 northerly to Liberty Street in the city of Petoskey, Emmet
County. This project includes a 3 year materials and workmanship pavement
warranty.
4.00 % DBE participation required
BIDDER
C. A. Hull Co., Inc.
Anlaan Corporation
Rieth-Riley Construction Co., Inc.
J. Slagter & Son Construction Co.
L. W. Lamb, Inc.
3
4.
AS-SUBMITTED
$
$
$
AS-CHECKED
3,114,288.04
3,147,527.37
3,409,060.77
Same
Same
Same
Bidders
LETTING OF SEPTEMBER 06, 2013
PROPOSAL 1309043
PROJECT NH 17033-110623
LOCAL AGRMT.
START DATE - 10 days after award
COMPLETION DATE - JUNE 12, 2015
$
ENG. EST.
1,478,753.22
$
LOW BID
1,720,634.07
% OVER/UNDER EST.
16.36 %
Replacement of corrugated metal pipe culvert with a steel
culvert, hot mix asphalt paving, guardrail, detour route, and
on I-75 at the Tributary of the Pine River north of the
county line, Chippewa County. This project includes a
performance warranty.
plate arch pipe
pavement markings
Mackinac/Chippewa
2 year pavement
3.00 % DBE participation required
9-26-13
1 **
2
3
Page 2 of 4
BIDDER
Hebert Construction Co.
Bacco Construction Company
Elmer's Crane and Dozer, Inc.
Hardman Construction, Inc.
Anlaan Corporation
Molon Excavating, Inc.
J. Slagter & Son Construction Co.
C. A. Hull Co., Inc.
A. Lindberg & Sons, Inc.
5
5.
AS-SUBMITTED
$
$
$
$
$
1,720,658.07
1,737,323.52
1,827,445.47
2,132,271.15
2,312,311.68
AS-CHECKED
$
1,720,634.07
Same
Same
2,132,641.15
Same
$
1 **
2
3
4
5
Bidders
LETTING OF SEPTEMBER 06, 2013
PROPOSAL 1309045
PROJECT IM 49025-113188
LOCAL AGRMT.
START DATE - 10 days after award
COMPLETION DATE - AUGUST 02, 2014
$
ENG. EST.
781,430.35
$
LOW BID
1,051,610.54
% OVER/UNDER EST.
34.58 %
Deep concrete overlay, joint replacement, substructure repair, partial
painting, hot mix asphalt approach, concrete curb and gutter, guardrail, and
pavement marking on I-75 Southbound over the Pine River, Mackinac County.
0.00 % DBE participation required
BIDDER
Anlaan Corporation
J. Slagter & Son Construction Co.
Hebert Construction Co.
Bacco Construction Company
A. Lindberg & Sons, Inc.
L. W. Lamb, Inc.
C. A. Hull Co., Inc.
3
9-26-13
AS-SUBMITTED
$
$
$
1,051,610.54
1,056,703.01
1,282,824.07
AS-CHECKED
$
Same
Same
1,281,708.07
Bidders
Page 3 of 4
1 **
2
3
LOCAL PROJECTS
6.
LETTING OF SEPTEMBER 06, 2013
PROPOSAL 1309005
$
PROJECT CMG 50458-116678-2
LOCAL AGRMT. 12-5524
START DATE - 10 days after award
COMPLETION DATE - SEPTEMBER 01, 2014
ENG. EST.
1,039,900.00
$
LOW BID
1,148,880.94
% OVER/UNDER EST.
10.48 %
Installation of upgraded backhaul radio communications at 22 locations in the
cities of Sterling Heights, Warren, Roseville, St. Clair Shores, and Mount
Clemens, Macomb County.
0.00 % DBE participation required
BIDDER
Rauhorn Electric, Inc.
LaBelle Electric Services, Inc.
Dan's Excavating, Inc.
J. Ranck Electric, Inc.
Motor City Electric Utilities Comp
4
AS-SUBMITTED
$
$
$
$
AS-CHECKED
1,148,880.94
1,206,446.50
1,246,613.61
1,365,158.14
Same
Same
Same
Same
1 **
2
3
4
Bidders
On receipt of your approval, projects will, at the Director’s discretion, be processed and awarded to the low
bidder. I approve the projects described in this agenda and authorize the award by the responsible management
staff of MDOT to the extent authorized by and in accordance with the December 14, 1983, resolution of the
State Transportation Commission and the Director’s delegation memorandum of October 10, 2012.
Respectfully submitted,
Original Signed
Kirk T. Steudle
Director
9-26-13
Page 4 of 4
EXHIBIT A-3
INFORMATION FOR MICHIGAN STATE
TRANSPORTATION COMMISSION
September 26, 2013
The following project information is being provided for informational purposes, as requested by the State
Transportation Commission.
LOCAL PROJECTS
1.
LETTING OF AUGUST 16, 2013
PROPOSAL 1308605
PROJECT SRSI 10012-116849
LOCAL AGRMT. 13-5394
START DATE - 10 days after award
COMPLETION DATE - NOVEMBER 01, 2013
$
ENG. EST.
212,895.00
$
LOW BID
232,098.00
% OVER/UNDER EST.
9.02 %
0.50 mi of bike and pedestrian safety improvements, concrete sidewalks,
driveway, curb and gutter, crosswalks, bicycle rack, signs, and pavement
markings on M-22 at Frankfort Elementary School in the city of Frankfort,
Benzie County.
0.00 % DBE participation required
BIDDER
Hunt Bros. Concrete Contractors
1
2.
AS-SUBMITTED
$
AS-CHECKED
232,098.00
Same
1 **
Bidder
LETTING OF AUGUST 16, 2013
PROPOSAL 1308606
PROJECT SRSI 41401-116868
LOCAL AGRMT. 13-5393
START DATE - 10 days after award
COMPLETION DATE - NOVEMBER 30, 2013
$
ENG. EST.
75,143.50
$
LOW BID
89,173.50
% OVER/UNDER EST.
18.67 %
Pedestrian refuge island, speed bump, crosswalk improvements, and bike racks on
Palmer Street NE at Palmer Elementary School in the city of Grand Rapids, Kent
County.
0.0
% DBE participation required
BIDDER
Kamminga & Roodvoets, Inc.
Allstate Electric, Inc.
Fred Myers Excavating & Trucking
Strain Electric Company
Rauhorn Electric, Inc.
1
9/18/13
AS-SUBMITTED
$
89,173.50
AS-CHECKED
Same
Bidder
Page 1 of 2
1 **
These projects, for which the bid is under Five Hundred Thousand Dollars ($500,000) and has less than two (2)
bidders or is a low bid rejection or have other bid issues, are being submitted for informational purposes. The
contracts for these projects will, at the Director’s discretion, be processed and awarded to the low bidder. I
approve the projects described in this agenda and authorize the award by the responsible management staff of
MDOT to the extent authorized by and in accordance with the December 14, 1983, resolution of the State
Transportation Commission and the Director’s delegation memorandum of October 10, 2012.
Respectfully submitted,
Original Signed
Kirk T. Steudle
Director 9/18/13
Page 2 of 2
EXHIBIT A-4
REQUEST FOR MICHIGAN STATE TRANSPORTATION
COMMISSION APPROVAL
BID LETTING NOT PRE-APPROVED
September 26, 2013
The following project is being submitted for approval.
LOCAL PROJECT
1.
LETTING OF SEPTEMBER 06, 2013
PROPOSAL 1309052
PROJECT CM 70400-116767
LOCAL AGRMT. 13-5426
START DATE - 10 days after award
COMPLETION DATE - NOVEMBER 27, 2013
$
ENG. EST.
545,352.25
$
LOW BID
578,888.70
% OVER/UNDER EST.
6.15 %
0.32 mi of hot mix asphalt cold milling, removal and resurfacing, concrete
curb, gutter, sidewalk and ramps, and pavement markings on 96th Avenue from
south of Riley Street to north of Riley Street, Ottawa County.
3.00 % DBE participation required
BIDDER
C & D Hughes, Inc.
Rieth-Riley Construction Co., Inc.
Kamminga & Roodvoets, Inc.
Michigan Paving and Materials Comp
C L Trucking & Excavating, LLC
Nashville Construction Company
Triangle Excavators, Inc.
4
AS-SUBMITTED
$
$
$
$
578,888.70
583,889.67
585,625.60
631,728.15
AS-CHECKED
Same
Same
Same
Same
1 **
2
3
4
Bidders
On receipt of your approval, this project will, at the Director’s discretion, be processed and awarded to the low
bidder. I approve the project described in this agenda and authorize the award by the responsible management
staff of MDOT to the extent authorized by and in accordance with the December 14, 1983, resolution of the
State Transportation Commission and the Director’s delegation memorandum of October 10, 2012.
Respectfully submitted,
Original Signed
Kirk T. Steudle
Director
9/26/2013
Page 1 of 1
EXHIBIT B
Department Projects
Items to the Commission - September 26, 2013
Total Over the Original Cost (All MDOT)
Total Over the Original Cost
(MDOT/MDOT)
Total Over the Original Cost (MDOT/Cons)
$473,907.39
$0.00
$473,907.39
Total Original
Total Final
Contract Amount Contract Amount
Number of ProjectsOver 10% (0 Total)
Region
Control
Section
Job Number
Project Description
Prime
Contractor
Original Contract
Amount
Total Increase or
Decrease
Total
Percent
$2,486,932.45
$2,960,839.84
$473,907.39
19.06%
Final Contract
Amount
Increase
Percent
Date Work
Started
Expect
Compl.
Actual
Compl.
Finaled Date
Designed by MDOT
(M) or Consultant (C)
Reason for Additional Project Costs
Reason #1: CM #16 was an increase of $292,145.93 for a pay adjustment per the
Special Provision for Minor Traffic Devices and Flag Control During an Approved
Extension of Time and Section 812.04T of the 2003 Spec Book for Price Adjustments
for Authorized Extensions of Time.
Metro
50061
105735
8.23 mi of freeway signing upgrades and signing upgrades
along eastbound and westbound I-696 Service Drives on I696 from Dequindre Road to Nieman Street in the cities of
Warren, Center Line, and Roseville, Macomb County.
Action Traffic
Maintenance,
Inc.
2,486,932.45
2,960,839.84
$473,907.39
19.06%
11/1/2010
5/15/2011
9/10/2012
5/14/2013
C
The pay adjustment was for additional traffic control during approved Extensions of
Time #1 and #2. The delays to the project were due to coordination with two adjacent
projects and many utility issues and unforeseen field conditions discovered during
excavation for truss and cantilever foundations. In addition, the contractor was
installing truss signs which required excavation in the freeway median that needed
protection with a temporary barrier wall. The contractor needed to move the barrier
wall out to work which was a time consuming process, they were restricted on work
hours per the contract, and they also had to coordinate closures with two adjacent
contracts. Therefore, the contractor mostly worked on weekends but they were
required to maintain the temporary barrier wall and other traffic control devices at all
times.
Reason #1 accounts for $292,145.93, or 62% of the total project cost increases.
1
EXHIBIT B
Local Projects
Items to the Commission - September 26, 2013
Total Over the Original Cost (All Local)
Total Over the Original Cost
(Local/Local)
Total Over the Original Cost (Local/Cons)
$439,697.77
$111,478.82
$328,218.95
Total Original
Total Final
Contract Amount Contract Amount
Number of ProjectsOver 10% (5 Total)
Region
Bay
Bay
Grand
Control
Section
25402
37609
41008
Job
Number
108058
113605
114036
Project Description
Prime Contractor
2.69 mi of hot mix asphalt non-motorized pathway, concrete
sidewalk, curb, and gutter, aggregate base, storm sewer,
sanitary sewer, and watermain on Sunset Drive from
Ballenger Highway to the Flint River in the city of Flint,
Zito Construction
Genesee County.
0.57 mi of hot mix asphalt shoulder widening, aggregate
shoulders, guardrail, and signs on Whiteville Road from
Doherty Road to Coleman Road, Isabella County.
J & J Contracting,
Inc.
1.20 mi of hot mix asphalt bike path paving and grading on
East Paris Avenue from 68th Street southerly to 76th Street
Dykema Excavators,
and on 76th Street from East Paris Avenue to the Paul
Inc.
Henry Thornapple Trail, Kent County.
Original Contract
Amount
$1,187,191.85
$90,404.72
Total Increase or
Decrease
Total
Percent
$2,145,624.99
$2,585,322.76
$439,697.77
20.49%
Final Contract
Amount
Increase
Percent
Date Work
Started
$1,457,495.98
$108,208.22
$270,304.13
$17,803.50
22.77%
19.69%
4/29/2010
10/29/2012
Expect
Compl.
9/15/2011
11/14/2012
Actual
Compl.
9/15/2012
11/13/2012
Finaled Date
6/17/2013
6/18/2013
Designed by Local (L)
or Consultant (C)
C
Reason #1: CM #10, includes an increase of $249,932.73 for non-hazardous contaminated
material that had to be removed and disposed of during underground excavation for sanitary
sewer, storm sewer, and watermain. The presence of this material was not known at the
time of design, and was not included as an original item to this contract. This extra work was
processed via force account according to section 109.07 of the 2003 MDOT Standard
Specifications.
Reason #1 accounts for 92% of the total contract cost increase.
C
Reason #1: CM#1 includes increases totaling $12,111.00. These increases were for
Shoulder, Class II and an Extra for Slope Restoration Type C. Additional shoulder material
was required to be placed to construct the minimum 5 ft shoulder width. Some areas of the
existing shoulder were less than 5 ft in width after grading and compaction, additional gravel
had to be added to construct the shoulder per the proposed plan cross section.
Reason #2: CM #2 includes increases totaling $5,692.50. The existing edge of pavement
was broken down and severely cracked, resulting in many loose pieces of pavement and
instability of the shoulder material. Loose pieces of pavement were removed and replaced
with HMA Approach.
Reason #1 & #2 account for 100% of the total contract cost increase.
$190,035.25
$214,318.31
$24,283.06
12.78%
10/3/2011
5/31/2012
6/7/2012
3/11/2013
L
Reason #1: CM #1 includes an increase of $6,878.00 for subgrade undercutting Type I, an
increase of $6,928.38 for subgrade undercutting type II and an increase of $2,488.00 for an
additional 2 inches of aggregate base course. These items were necessary to provide a
suitable grade to place subbase, aggregate and HMA.
Reason #2: CM #2 includes an increase of $28,027.43 and a decrease of -$23,052.00 for a
net change of $4,975.00. This change was the result of requirement that HMA be placed in
one lift vs the plan to place in 2 lifts. The overage is attributable to irregularities in the
grade, which required thicker sections in some areas to meet the plan grades.
Reasons #1 & #2 account for $21,269.38, or 88% of the total project cost increases.
$374,825.37
$462,021.13
$87,195.76
23.26%
5/26/2009
60 Work Days
8/3/2010
5/14/2013
L
Reason #1: CM #1 and #3 include the addition of $31,417.40 for the removal of nonhazardous contaminated material that was not anticipated during project design.
Reason #2: CM #2 includes a cost of $35,170 to switch from auger cast piles to helical piles.
This was necessary as site conditions did not allow proper placement of auger cast pile.
Reasons #1 & #2 account for $66,587.40 or 76% of the total project cost increases.
2
Southwest
Superior
39042
52004
83582
105348
0.10 mi of pre-fabricated pedestrian bridge, concrete
sidewalk, grading, and hot mix asphalt pathway on Harrison
Street at Michigan Avenue across Portage Creek to the
Midwest Bridge
Kalamazoo River Valley Trailway in the city of Kalamazoo,
Company
Kalamazoo County.
Bridge removal and replacement along with related
approach work including hot mix asphalt paving and
guardrail placement on County Road 565 at Bear Creek,
Marquette County.
A. Lindberg & Sons,
Inc.
Reason for Additional Project Costs
$303,167.80
$343,279.12
$40,111.32
13.23%
6/6/2011
10/1/2011
9/29/2011
5/14/2013
C
Reason #1: CM #1 had changes due to:
A) Additional piling depth was required to reach the design bearing capacity, resulting in a
$14,191.45 overrun.
B) Due to differing site conditions, "Subbase CIP" and "Subgrade Undercutting, Type II"
totaling $14,290.00 were replaced with "Geogrid, Reinforcement" and "Subbase Modified, 3"
minus" totaling $26,639.79, for a net change of $12,349.79. This resulted in the removal of
less material, but added a geotextile fabric to bridge the poor material and provide stability
for the "Subbase, CIP". While the geotextile fabric and additional depth of "Subbase, CIP"
added cost to the project, they will provide a stable base for paving.
Reasons #1 A & B account for net changes of $26,541.24 or 66% of the total net changes.