SEAS Lab Safety Officer Orientation

SEAS Lab Safety Officer Orientation
Welcome to the SEAS Safety Committee.
We appreciate your commitment to participation, and look forward to a safe year in the labs.
Your three key responsibilities:
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Attend all Safety Committee meetings, or send someone if you are unavailable
Relay information from the Committee meetings to your lab
Communicate questions and information from your lab to the Safety Committee
Package contents:
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Tiffany Lee contact card
Hazardous waste inspection guide sticker
SEAS & EHS key personnel list
PI Lab Space Officer list
SEAS/EHS Safety Tools – How often do I update … ?
Lab Inspection Schedule, and Peer Review Lab Inspection Form
SEAS Laboratory Safety Orientation Checklist
PPE Assessment Report sample
Harvard University ChemTracker door sign sample
Also available:
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Emergency Response Guides
Fire Emergency Procedures – by building
Key Personnel
SEAS
Anas Chalah, Safety Committee Chair & Safety Program Director [email protected]
Don Claflin, Facilities Manager [email protected]
Linn Eichler, Meetings, Inspections scheduling [email protected]
Christie Gilliland, Lab coat program & PPE, Website [email protected]
EH&S
Tiffany Lee, LSA SEAS: [email protected]
John Dembrowsky, Assoc. Dir. Laboratory Operations: [email protected]
John Sweeney, LSA LISE: [email protected]
Brad Parsons, LSA Northwest Laboratories: [email protected]
Mark Collins, Fire Safety / Life Safety: [email protected]
Mary Streeto, Ergonomics: [email protected]
Sid Paula, Biosafety Manager, [email protected]
Xiaowei Yan, Manager of Laser Safety, [email protected]
Andrew Greenlaw, Radiation Safety, [email protected]
Lance Schumacher, Hazardous Waste, [email protected]
9/10/13
Revised: 9/10/13
PI or Group Name
Location
Joanna Aizenberg
Michael Aziz only
Michael Aziz
Frans Spaepen
Katia Bertoldi
Federico Capasso
David Clarke
McKay 421, 426, 427,432, NW B174
McKay 502,506,512,516
Ken Crozier
Electronics Shop
McKay 311, 313 Pierce B11&G13.
Cruft 219 & 219a
Golovchenko
Donhee Ham
Lene Hau
Robert Howe
Evelyn Hu
McKay 113, 119
MD B129, MDB132
Cruft 112-116
60 Oxford, 312-317,319-321
McKay 222,226,232
Jennifer Lewis
Marko Loncar
Lakshminarayanan
Mahadevan
Vinothan Manoharan
Scot Martin
Eric Mazur
Karena McKinney
McKay 406,410
McKay 305
McKay 121-123
McKay 416
Safety Officer
Email
Ankita Shastri
[email protected]
Caitlin Howell
Elisa [email protected]
Maldonado (lab mgr)
[email protected]
Mke Gerhardt
[email protected]
58 Oxford, ESL 101, NW B176
McKay 213, 221,227,229
Mke Gerhardt
Sicong Shan
Alan She
Mary Gurak
Peter Duane (McKay)
Amit Solanki (Pierce)
Al Takeda
Eric Brandin
Aaron
Kuan
Dongwan Ha
Danny Kim
Paul Loschak
Kathryn Greenberg
Sydney Gladman
Joseph Muth
Scott Slimmer (lab mgr)
Wallace Hui
[email protected].
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
60 Oxford, 328
McKay 530,532,534
ESL 323-328
McKay 320,322,326,328,329
ESL 305
Jun Young Chung
Anna Wang
Adam Bateman
Ben Franta
Ying Liu
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Ralph Mitchell
David Mooney
ESL 301-303
ESL 121, 121a, 415
Kit Parker
ESL 405
McKay 218,220,424 (shared
w/Spaepen)
Shriram Ramanathan
SEAS teaching labs
Frans Spaepen
Chris Stubbs
Patrick Thaddeus
Mike McCarthy
Chad Vecitis
Joost Vlassak
Conor Walsh
David Weitz
Robert Westervelt
Alice Dearaujo
Kurt Schellenberg
Johan Lind
Josue Goss
[email protected]
[email protected]
[email protected]
[email protected]
Kian Kerman
Peter Kjeer
Sara Hamel
Pierce ground floor and MD basement Xuan Liang
McKay-409, 413,415, 417,418,
424(shared w/Ramanathan), 510
Brian Huskinson
McKay 106
Peter Doherty
[email protected]
[email protected]
[email protected]
[email protected]
Pierce B4, B6
ESL 2nd floor
McKay 301,303, 304, 307, 308,309
Oscar Martinez
Greg Silverberg
Widusha Illeperuma
Hao Pei
Simonetta Piergentili
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
Zach Gault
[email protected]
Sagar Bhandari
[email protected]
Mike Smith
Thomas Blough
[email protected]
[email protected]
Chris Johnson
Jack Alvarenga
Ioannis Gkioulekas
[email protected]
[email protected]
[email protected]
60 Oxford, Suite 409
McKay 501,501A,513,511
518,518A,520, L-503
McKay
203,204,207,208,209,211,210,212
60 Oxford, 401, 406, 407, 408
NW 52 Oxford, B173,B146.1
60 Oxford, 408
Rob Wood
Wyss Institute
Wyss Institute Michael
Aizenberg, David
Mooney
58 Oxford, ESL 102,104,107,204,205
Zickler
MD 134
[email protected]
[email protected]
SEAS/EHS Safety Tools
How Often Do I Update...?
ONLINE TOOLS - http://ehs.harvard.edu/tools
Update Frequency
Training Management System (TMS) - Hazard Profile
Annual, or when work performed in
lab changes
Training Management System (TMS) - Lab Roster
New researcher arrival or departure
(will receive AAAD email notification)
Personal Protective Equipment (PPE) Assessment Tool
Annual, or when work performed in
lab changes
ChemTracker Door Placards
Annual, when emergency contacts
change, or work performed in lab
changes
INSPECTIONS
SEAS Peer Inspection
EHS Inspection
Frequency
Annual
Annual
EHS Biosafety Inspection (for COMS-registered labs)
Laser Equipment Certification
Fume Hood/Biosafety Cabinet Certification
Annual, may coincide with EHS
Inspection
Every two years
Annual
HAZARDOUS WASTE
Safety Officer SAA Inspection
EHS Quarterly SAA Inspection
EHS 99% SAA Inspection
Frequency
Weekly
Quarterly
Monthly
ONLINE TRAINING CLASSES
General Laboratory Safety (LAB100, refresher LAB200)
Laboratory Biosafety (LAB103, refresher LAB203)
Laser Safety (RPO102, refresher RPO202)
Radiation Safety (RPO101, refresher RPO201)
Frequency
Annual
Annual
Every two years
Every two years
9/10/13
Team Inspection Schedule 9.10.13
INSPECTION
TEAM
TEAM CHAIR
MEMBER
TEAM MEMBERS
INSPECTED LAB
LOCATIONS
TEAM 1
October 2013
Jack Alvarenga
Greg Silverberg
Cruft Lab
Kian Kerman
TEAM 2
October 2013
Josue Goss
Johan Lind/
Alice Dearaujo
McKay Basement
and 1st floor
Mike Gerhardt
Zach Gault
Paul Loschak
McKay 2nd Floor
Aaron Kuan
Oscar Martinez
Anna Wang
McKay 3rd Floor
Mike Smith
Widusha Illeperuma
McKay 4th Floor
Mary Gurak
Amit Solanki
Kurt Schellenberg
Sicong Shan
McKay 5th Floor
TEAM 7
February 2014
Peter Duane
Adam Bateman
Sydney Gladman
Joseph Muth
Maxwell Dworkin
TEAM 8
February 2014
Bob Graham
Chris Johnson
Alan She
Pierce Hall
Basement
TEAM 9
March 2014
Elisa
Maldonado
Peter Doherty
Ankita Shastri
Pierce Hall
Ground Floor
TEAM 10
March 2014
Xuan Liang
Dongwan Ha
Caitlin Howell
ESL Basement,
1st and 2nd Floor
Peter Kjeer
Sagar Bhandari
Jun Young Chung
ESL 3rd and 4th
Floor
Ben Franta
Danny Kim
Wallace Hui
60 Oxford St
3rd and 4th Floor
Ioannis Gkioulekas
Ying Liu
52 Oxford (NW)
60 Oxford
TEAM 3
November 2013
TEAM 4
November 2013
Eric Brandin
TEAM 5
December 2013
Al Takeda
TEAM 6
December 2013
TEAM 11
April 2014
Hao Pei
TEAM 12
April 2014
Kathryn
Greenberg
TEAM 13
April 2014
Oscar Martinez
LAB SAFETY
OFFICERS
Hau (Danny Kim)
Electronics Shop (Al Takeda)
Golovchenko/ASL (Eric Brandin, Aaron
Kuan)
Capasso (Alan She)
Stubbs (Peter Doherty)
Westervelt (Sagar Bhandari)
Ramanathan (Kian Kerman)
Loncar (Wallace Hui)
Hu (Kathryn Greenberg)
Vlassak/Bertoldi (Widusha Illeperuma/
Sicong Shan)
Crozier (Peter Duane)
Mazur (Ben Franta)
Aziz/Spaepen (Mike Gerhardt)
Clarke (Mary Gurak)
Aizenberg (Elisa Maldonado/
Ankita Shastri)
Weitz (Zach Gault)
Rubinstein (tbd)
Aziz (Mike Gerhardt)
Manoharan (Anna Wang)
Ham (Dongwan Ha)
Instructional Labs (Xuan Liang
Zickler (Ioannis Gkioulekas)
Thaddeus/McCarthy (Oscar Martinez)
Crozier (Amit Solanki)
Crozier (Amit Solanki)
SEAS Teaching Labs (Peter Kjeer/
Sara Hamel)
Mooney (Kurt Schellenberg)
Wyss Inst. (Chris Johnson)
Vecitis (Greg Silverberg)
Lewis (Sydney Gladman/Joseph Muth)
McKinney (Ying Liu)
Martin (Adam Bateman)
Mitchell (Alice Dearaujo)
Mooney (Kurt Schellenberg)
Parker (Johan Lind/Josue Goss)
Howe (Paul Loschak)
Mahadevan (Jun Young Chung)
Parker (Johan Lind/Josue Goss)
Walsh (Hao Pei)
Wood (Mike Smith)
Lewis (Sydney Gladman/Joseph Muth)
Wood (Mike Smith)
Aizenberg (Elisa Maldonado/Caitlin
Howell)
PI:
Safety Officer Hosting Inspection:
Building:
Inspection Team Number:
SEAS Peer Review Lab Inspection Form
Date:
Rooms:
Form Filled Out By:
EMERGENCY PREPAREDNESS
___ER Guide (flipchart) posted and filled out
___Chemtracker door sign in place with current contact information
___Exit signs in place and working
___Exit accesses is clear
___Evacuation routes posted in hallway
___Emergency shower available with annual inspection sticker
___Emergency eyewash available
___Chemical spill kit available
FIRE SAFETY
___No storage within 18 inches of sprinkler head
___Horns and strobes in lab
___Fire doors closed (or self-closing, or open on magnetic-hold)
COMPRESSED AND LIQUIFIED GASES
___Cylinders secured/upright/capped
___Oxidizers stored 20 feet away from flammables
___Toxic gases or flammable gases present?
Which ones? ________________________________________
Are they in ventilated cabinets or enclosures? _______
CHEMICAL USE AND STORAGE
___All containers labeled
___Peroxide forming chemicals present (ethers, THF, dioxane)
___ Dated
___ Disposed within a year
___Perchloric acid in lab
___ Wash down hood available if being heated
___HF in Lab
___ Calcium gluconate available and not expired
___ Picric Acid in lab
___Nitric acid separated from organics
___No glass bottles on floor without secondary containment
___Appropriate segregation (acids from bases, acids from organics)
___Refrigerated storage appropriately labeled NO FOOD
___Rated refrigerator used for flammable storage
___Approved flammable storage cabinet available
CHEMICAL WASTE
___Chemical stocks and waste stored separately
___SAA Posted
___Containers in good condition
___Containers capped
___ Secondary containment
___Containers appropriately labeled
___Waste in words
___ Hazard boxes checked
___Dated container not stored more than 3 days
PPE
___Appropriate gloves available
___Appropriate eye/face protection available
___Lab coats available
If respirators used, what kind and why ____________________________________________________________________________
RADIATION SAFETY
___Radiation warning symbols posted
___Radioactive waste labeled properly
(isotope, activity, RAM)
___Radioactive waste appropriately capped/covered
LASER SAFETY, NON-IONIZING RADIATION
___Class 3B and 4 Laser system registered and has inspection sticker
____Other devices (UV, NMR, RF, etc,) present
____Evaluated
ELECTRICAL SAFETY
SEAS Peer Review Inspection checklist.2010.docx
___Any automatic shutoffs in lab are clearly marked
___Power cords in good condition
___No extension cords for permanent use
___GFCI used within 6 feet of sinks
___Electrical cables and cords secured. to prevent tripping
___Electrical panels closed and unobstructed
VENTILATION
___Working flow indicator present on fume hoods
___Operable flow alarms are in place
___Fume hood has current certification (tested w/in year)
___Fume hood not cluttered and fume hood exhaust not blocked
___Fume hood sash lowered when hood not in use
___Vacuum pumps appropriately ventilated or filtered
GENERAL SAFETY
___Housekeeping is adequate (i.e., no excessive clutter or contamination)
___No indication of food/beverage in lab
MISCELLANEOUS
___Centrifuges inspected and used appropriately
____Occupants know how to get to EH&S website (http://www.uos.harvard.edu/ehs/)
____Occupants know how to obtain MSDSs. They should use Chemadvisor from EH&S website as first search choice
http://www.chemadvisor.com/harvard/
COMMENTS
Were there any general areas in need of improvement that were not covered by the items on this form?
Are there best practices or solutions that you can recommend?
Did you notice any best practices being used by lab members during the inspection?
SEAS Peer Review Inspection checklist.2010.docx
Laboratory Safety Orientation Checklist
Laboratory Safety Training Review by Lab Training Manager (PI or Designee)

Add researcher to lab roster in the EH&S Training Management System.
Review the individual’s research program, identify core and specialized trainings necessary, and update researcher’s
training profile accordingly at ehs.harvard.edu/training.
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Introduce researcher to the EH&S Training Management System.
Review the researcher’s training profile at ehs.harvard.edu/training, and demonstrate how to launch online trainings
and/or register for classroom training sessions.
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Review laboratory-specific training/SOPs for highly hazardous materials, equipment, or processes
that pertain to the individual’s research program.
Laboratory Orientation. Review the following safety features:
 Location and information in Emergency Response Guides (typically next to wall phones or main exits)
 Emergency evacuation route and meeting area
 Location of fire extinguishers and closest fire alarm pull station
 Location and proper use of safety showers
 Location and proper use of eyewash stations
 Location of first aid kit (if applicable)
 Location of accident report forms and filing process
 Location and use of building spill cabinets or lab spill kits (if applicable)
 PPE policy, lab PPE assessment report and location of required PPE (gloves, safety glasses, lab coats, etc.)
 Location of chemical fume hoods and/or biosafety cabinets (if applicable)
 Lab waste management, including location & use of hazardous waste accumulation areas (if applicable)
 Location of Safety Data Sheets in lab or online (ehs.harvard.edu/material-safety-data-sheets-msds)
 Location of Chemical Hygiene Plan in lab or online (EH&S Safe Chemical Work Practices web page)
 Location and review of Exposure Control Plan (EH&S Bloodborne Pathogens web page, if applicable)
 Location of highly hazardous materials, equipment, or processes, their rules for use, and location of SOPs
Trainee Information & Signatures
Undergraduate
Graduate Student
Post Doctoral Fellow
Staff
Intern
Core Customer
Trainee Name:
Signature:
Orientation given by (PI/designee):
Signature:
Laboratory/Core Name:
Date:
Visitor
Vendor
cc: Principal Investigator: A copy of this form must be kept on file by the laboratory.
cc: Laboratory Director/Executive Director/Research Operations Manager: A copy of this form must be kept on file by the Department.
Revision Date: 6/19/13
Laboratory Safety
46 Blackstone Street, Cambridge, MA 02139 | T: 617.496.3797 | F: 617.496.5509
www.ehs.harvard.edu | email: [email protected]