Steel Cable Sample Instructions State Materials Office March 2012

FLORIDA DEPARTMENT OF TRANSPORTATION
State Materials Office
Steel Cable Sample
Instructions
March 2012
Table of Contents
I.
Taking Cable Samples ................................................................................ Page 3
II.
Logging Cable Samples into LIMS .............................................................. Page 5
III.
Cable Sample Processing ......................................................................... Page 11
IV.
Sample Failures ....................................................................................... Page 11
Steel Cable Sample Instructions (March 2012)
Page 2 of 11
I.
Sampling Cable
A.
Certification (Material Id 540/Spec Authority Certification) – Certified
Mill Analyses are required in Section 933 for every heat on each shipment.
Collect them and retain them according to the FDOT Records Retention
procedure. See page 4 for an example cable certification.
B.
Sampling and Testing (Material Id 540/Spec Authority STD Spec 933)
– Take cable samples at the time the cable is used and submit them to the
State Materials Office for testing within two weeks.
1.
Take one sample for each shipment. One sample is equal to:
a.
Three pieces of cable a minimum of five feet long
b.
A mill certification
2.
Complete a Sample Transmittal Card.
3.
Log the Sample into LIMS. Make note of the LIMS Sample ID for
your records. Print the Sample Transmittal Card report with the
LIMS Sample ID. Keep the completed Sample Transmittal Card for
your records.
4.
Send one piece, the mill certification and the printed Sample
Transmittal Report from LIMS to the State Materials Office. Save
two pieces at the project site in case of failure.
Steel Cable Sample Instructions (March 2012)
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MYSTEEL CERTIFICATION
Material Certification
1234 1st Avenue, Hometown, FL 33333
Acme Concrete Products Inc
555 West North Road
Anytown, FL 33444
Mysteel Wire Products hereby certifies that the specimens take form strand package(s) consisting of one
or more of the follow Lot/serial numbers were tested in accordance with the and met the requirements of
ASTM A 416-99. The attached test report(s) represent the result of such test(s).
Material Description
½ 7W 270 LR ASTM A416
Lot/Serial Numbers
12345678901
12345678902
12345678903
12345678904
12345678905
12345678906
13245678907
C
0.780
Heat Number/Lot Number
7223810
MN
0.78
P
0.0004
S
0.100
SI
0.27
Mysteel Wire Products hereby certifies that the prestressing strand described above meets or exceeds the
minimum bonding requirements as currently accepted in the NASP (North American Strand Producers)
pull-out test and the Moustaffa block pull-out test.
Mysteel Wire Products certifies that the use of this product conforms to Buy America Requirements set
forth in 23 CFR Subpart D Section 635.410, Buy America Requirements and Title 49, Chapter VI-Federal
Transit Administration, Department of Transportation Part 661-Buy America Requirements-Surface
Transportation Assistance Act of 1982, As Amended.
Order Number
123456
Customer Purchase Order Number
21212
Certification prepared by:_______________________________________
Company Rep Signature
Steel Cable Sample Instructions (March 2012)
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II.
Logging the Cable Sample into LIMS
Use the Metal Materials Login screen for cable samples. To log a cable sample
into LIMS:
1.
2.
3.
Log into LIMS.
Click on the Login Tab.
Click on the Materials Login icon.
An option list will appear.
4.
Click on the Metal Materials login option.
5.
The information below is specific to cable samples. Items with red
numbers are required or are needed for reports. Items with blue numbers
are not required, but you may wish to include them to further identify the
sample for project records.
Steel Cable Sample Instructions (March 2012)
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1.
Project-Pay Item-Matl Id-Level-Year/Authority
These five fields are tied together in LIMS. Clicking on the drop down
arrow by any of the fields will generate a dialog box with all five fields.
Choose any option from the dialog box and click OK to populate all five
fields.
1a.
Project ID – Enter the correct Project ID for your sample. Click on the
drop down arrow to proceed.
1b.
Pay Item Number – Choose the combination with the pay item the
sample represents. If the sample represents more than one pay item,
choose the project / pay item combination that has the most cable. You
can add any other pay items in the notepad.
1c.
Matl Id – Select the combination with 540.
NOTE: If the correct project / pay item / Material Id combination is not available,
select any record that has the correct pay item and sample level. If you choose
a combination with the incorrect sample level, you may receive a conflict of
interest error later. If there is no project / pay item combination with the correct
sample level, contact the FDOT service desk and request that the material id and
sample level be added to your project and pay item.
1d.
Level – For steel cable, the sample level is V.
1e.
Year/Authority – Choose the combination with 200801/ STD Spec 933
Click on the option with the correct combination to highlight it. Click OK to
populate all five fields.
2.
Resolution Y/N? – This field defaults to N for no. This material is not a
Contractor Quality Control item. Leave it as N.
Steel Cable Sample Instructions (March 2012)
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3.
Matl ID On Spec-Level-Auth-Year
Use these four fields to assign a Material Id to a pay item if the correct
combination is not already assigned for your project. Clicking on the drop
down arrow by any of the fields will generate a dialog box with all four
fields. Choosing an option from the dialog box populates all four fields and
overwrites the pay item / Material Id combination chosen in fields 1a
through1e.
3a.
Matl ID On Spec – If the correct project / pay item combination with a Matl
Id of 540 is not on the project / pay item drop down list, click on the drop
down arrow. Choose the combination with 540.
3b.
Level – V
3c.
Auth – STD Spec 933
3d.
Spec Year – 200801
Click on the option with the correct combination. Click OK to populate all four
fields.
NOTE: The Matl Id on Spec option allows users to select Material Id
combinations that are no longer valid. There is no way to program LIMS to hide
these selections. Be careful with the selection and ensure that all four fields are
correct. For example, do not select an option with a Spec Authority of “From
CQR System” or a metric version.
4.
Sub Matl Id – If you use the Matl ID On Spec field, enter 540 in this field.
If you don’t use the Matl ID on Spec field, leave this field blank.
5.
Sample No – Enter the FDOT sample number.
Steel Cable Sample Instructions (March 2012)
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6.
Date Sampled – Enter the date the sample was taken.
7.
Sta From – Enter the beginning station representing the material location.
8.
Sta To – Enter the ending station representing the material location.
9.
Samp From – Enter the location where the sample was taken. Some
examples are stockpile or the station where the sample actually came
from.
10.
Rdway Side – Select from the drop down: R = right; L = left; C =
composite.
11.
Offset Dist – Enter the distance from the survey line the sample was
taken from.
12.
Offset Dir – Enter R for right of the survey line or L for left of the survey
line.
13.
Mainline – if the survey line is a mainline, enter Y for yes. Otherwise,
enter N for No.
14.
Reference Line – Choose the correct survey line from the drop down list.
If another line was used, choose notepad and type the correct information
in the notepad.
15.
Quant Rep – This field is part of the Quant Rep field from the Sample
Transmittal card. The Sample Transmittal card input in this field is both
the quantity and the unit of measure; for example, 80 TN. In LIMS, the
input is broken into two fields; Quant Rep and Unit of Measure. To use
the previous example of 80 TN, enter 80 in the quantity represented field
and TN in the Unit of Measure field.
16.
Unit of Measure – See above.
17.
Intended Use – Enter what the cable is being used for; for example,
prestressed members.
18.
Sampled By (TIN#) – Enter the Technician Identification Number of the
person who sampled the cable.
19.
Road Number – Enter the State/County/City designated Road Number.
Steel Cable Sample Instructions (March 2012)
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20.
Destination Lab ID – This field is not blank in LIMS. It defaults to the
State Materials Office Lab ID, DSM001. Do not change the field from
DSM001 to your Lab ID.
21.
Strand/Wire Size – Enter the strand size, for example, ½” or 0.6.
22.
Grade – Enter the grade of the cable, for example, Grade 270LR.
23.
Heat/Serial Number – Enter the heat identification number, serial number
or lot number including any alpha characters.
24.
Submitted By – Enter the name of a contact person. This should be
someone who knows enough about the sample to answer questions.
25.
Of – Enter the company or office where the contact person works.
26.
27.
Phone – Enter the phone number of the contact person, including the
area code.
Address – Enter the contact person's street address.
28.
Enter the city in this field.
29.
Enter the state abbreviation in this field.
30.
Enter the zip code in this field.
31.
Remarks – This field is limited to 66 characters. Include in the remarks as
much of the information below up to 66 characters. Use Notepad for items
longer than that. Include the contact person's email address.
The next fields are not part of completing the login screen. Once the login
screen is complete, follow these steps to get a LIMS Sample Id and complete the
login process for the sample.
32.
Initiate – Once you have input all the sample information, click on the
Initiate icon. LIMS will review the input data for completeness and
correctness. If any required fields are missing or incorrectly formatted, you
will receive an error message.
Steel Cable Sample Instructions (March 2012)
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After clicking on the Initiate icon, you will see a message in the lower left corner
of the screen “1 Sample Initiated; Waiting for Processing”.
33.
Notepad – If you want to add additional information to the sample that will
not fit in the remarks field, use this icon to open the notepad if needed.
a.
Click on the Notepad icon.
b.
Type in the information.
c.
Click on the Save icon to add the notepad to the sample and return
to the Sample Login Screen.
34.
Sample Card C-22
a.
Click on the Sample Card C-22 icon to generate a report that looks
like the Sample Transmittal Card.
b.
c.
35.
Click Yes when prompted "Are You Sure?".
Print out the report and attach to your sample.
Process (Save) – Click on the Process (Save) icon. This is how a sample
is processed and saved to the database. If you abandon the sample login
after initiating a sample but prior to processing, no LIMS Sample ID is
assigned and the sample information is lost. You will have to reenter the
data.
When you click on the Save icon, you will receive a message “Sample
XXXXXXXXXX Logged” (XXXXXXXXXX = LIMS Sample ID)
Steel Cable Sample Instructions (March 2012)
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III.
Cable Sample Processing
Once you’ve logged the sample into LIMS, send it to the State Materials Office.
You can find information on submitting samples to the State Materials Office on
the State Materials Office website by clicking on this link: SMO Sample process
When the sample is physically received at the State Materials Office, laboratory
personnel will receive the sample in LIMS, perform testing, enter the test results,
validate and approve the sample.
The normal turnaround time for the entire process is around ten working days.
Be sure to check the sample status using the Sample Status by Sample ID
screen under the Status tab in LIMS before calling the State Materials Office. If
after ten working days, your sample is still awaiting receipt, contact the State
Materials Office Physical Laboratory. You may email the laboratory personnel at
this email address:
[email protected]
The appropriate contact person will respond to your inquiry.
IV.
Sample Failures
If the cable sample fails, State Materials Office laboratory personnel will contact
the project personnel by phone. If you are contacted by the State Materials
Office that the sample failed:
1.
Send the two pieces you set aside in case of failure to the State Materials
Office for retesting with a copy of the original C-22 Card with the LIMS
Sample ID written in the upper left hand or a copy of the Sample
Transmittal Card C-22 report with the LIMS Sample Id. Securely attach
the documents to the cable pieces.
2.
Do not log in a new sample into LIMS. The State Materials Office will
retest the material on the same sample using the same LIMS Sample Id.
3.
The State Materials Office will notify you of the results of the retest.
Steel Cable Sample Instructions (March 2012)
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