Document 1503809

Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax : +91-4362-264660
Email : [email protected]
Web : www.pmu.edu/coade
Cell No.: 97900 35794
CENTRE FOR ONLINE
AND DISTANCE EDUCATION
(COADE)
EXAMINATION AND EVALUATION
SYSTEM OF PMU - COADE
Dr.N. RAMACHANDRAN
Vice Chancellor
Periyar Maniammai University
Vallam, Thanjavur
FOREWORD
Warm Greetings!
Periyar Maniammai University has established COADE to reach the
unreached.
Periyar, the Social revolutionary par excellence propagated the values of
education, especially the education for women in the rural areas of India.
We are striving towards achieving the goals of our mentor through distance
education. We are targeting the poor, downtrodden, under privileged and the
havenots.
Our mission will be fulfilled in toto if the stack holders of COADE understand
and adopt themselves to the requirements of this NOBLE MISSION. This small
hand book pertains to the norms that are to be adopted in making examination and
the evaluation system fool proof.
All the doubts of the examinees are satisfactorily cleared in the pages of this
book.
I am sure with your cooperation we will set standards as a world class
University in the years to come. Knowledge has its real value only if Testing and
Estimation are proper and appropriate.
I am sure that COADE will create records at all levels of its functioning, under
the illustrious and Dynamic Chancellor of our University Esteemed Dr. K. Veeramani
and the Hon’ble Pro-Chancellor Dr. VKN. Kannappan.
Dr.N.RAMACHANDRAN
INDEX
S. No
Particulars
Page No.
Coade Examinations Various Committees
5
Examination Schedule and Important Dates
6
1.
Introduction
7
2.
Allocation of Register Number
8
3.
Question Paper Pattern
8
4.
Programme Evaluation
9
5.
University Examinations – Important Instructions to the Candidates
10
6.
Conduct of Examinations
15
7.
Guidelines to the Chief Superintendents
16
8.
Guidelines to Invigilators
24
9.
Malpractice Proforma
26
10.
Flying Squad Proforma
28
11.
Transparency and Revaluation Procedure
30
12.
Grading and Classification
31
13.
Remuneration Details
33
14.
a.
Examinations Application Form – Annexure - I
37
b.
Hall ticket model format – Annexure II
39
c.
i
Revaluation & Photocopy Form – Annexure III
ii Retotaling Proforma – Annexure III (a)
40
41
d.
Practical Examination schedule COE Approval format – Annexure IV
e.
i
Internal mark entry form – study centre copy – Annexure V
43
ii
Internal mark entry form – COE office copy – Annexure VI
44
42
S. No
Particulars
f.
g.
15.
16.
i
Practical external mark entry form – Annexure-VII
45
ii
Project external mark entry form - Annexure - VII (A)
46
i
Stationery Item (answer book) requirement form – Annexure - VIII
47
ii
Details of answer book used – Annexure - IX
48
h.
University Examinations Attendance Sheet -Annexure - X
i.
University Examinations Subject wise Answer paper despatched details
j.
Page No.
49
Proforma – 1 Annexure - XI
50
Despatch of answer book bundles (Day wise including all subjects) - XII
51
II Remuneration Claim Forms
52
a.
Conduct of Theory Examinations (Common form) – Annexure - XIII
b.
Practical Examinations claim for – Internal & External Examiner only–Annexure XIV
53
c.
Practical Examinations claim for others – Annexure XV
54
d.
Halting allowance form – Internal Examiner only – Annexure – XVI
55
e.
Traveling and Halting allowance for External Examiner only – Annexure - XVII
56
STAFF PROFILE – ANNEXURE - XVIII
57
COADE EXAMINATIONS VARIOUS COMMITTEES
Advisory Committee of COADE
Dr.R.Kandhaswamy
Dean (Academic)
Chairperson
Dr. M. Ayyavoo
Registrar
Member
Dr. V.A.Elavalagan
COE
Member
Dr.K.Rajamanickam
Director COADE
Member / Convener
5.
Dr.P.Alphones Rajendran
Dean (SHSM)
Member
6.
Dr. D. Rajasekaran
(Department of Management Studies)
Member
7.
Mr. P. Purushothaman
Director / CUII
Member
8
Dr. A.Saminathan M.A. MBA. Ph.D
Formerly Director, University of Madras and Principal
Member
9.
Prof. Dr. Shanmuga Sundaram
Former Director, COADE Periyar University, Salem.
Member
10.
Dr. Annadurai,
Professor, Department of Scientific Tamil,
Tamil Development, Tamil University, Thanjavur.
Member
1.
2.
3.
4.
ADVISORY SUB-COMMITTEE OF COADE (MALPRACTICE)
1.
2.
3.
4.
Dr. R. Kandhaswamy
Dean (Academic)
Chairperson
Dr. K. Lakshmi
Prof & Head, CSE
Member
Prof. S. Aramvalarthan
Asst. Prof. (SG) –Management as Member
Member
Dr. V.A.Elavalagan
COE
Convener
MODERATION COMMITTEE
1.
Dr.N.Ramachandran
Vice Chancellor
Chairperson
2.
Dr.V.A.Elavalagn
COE
Convener
3.
Dr.K.Rajamanickam
Director, COADE
Member
4.
Dr.P.Alphonse Rajendran
Dean (SHSM)
Member
5.
Dr.R.Kandhaswamy
Dean (Academic)
Member
6.
Dr.D.Rajasekaran
Professor and Addl. Director, CUII, Dept. of Management Studies
Member
5
EXAMINATIONS SCHEDULE - IMPORTANT DATES
(ACADEMIC & CALENDAR YEAR) (From Academic Year 2009 Onwards)
Sl.
Dates
Programme
Academic Year
No
1. Last date for submission of filled in Examination
First of March
Calendar Year
First of October
Application form without Penalty .
2.
With Penalty of Rs.100/-
Tenth of March Tenth of October
3. Last date for receipt of the Internal Marks from the centres
4. Last date for receipt of Practical scheme from the Centres
5
Dates of Practical examination
6. Last date for receipt of Practical Marks from the Examiners
31st of March
31st of October
First April
First November
10thto 17th April
10th to 17thNov
20th April
20th November
7. Despatch of Hall tickets
20th April
20 November
8. Despatch of Question Papers
23rd April
23rd November
First Friday of
May
First Friday of
December.
3rd Saturday &
3rdSaturday&
Sunday May
Sunday
December
11. Date of Publication of Results
31st July
15th February
12. Date of Despatch of Statement of Grades to the students
31st August
15th March
9
Commencement of Theory Examinations
10. Commencement of Central Valuation
Note:
th
The details of number of candidates admitted in various subjects should be intimated to
the office of the Controller of Exams, (COADE) on or before 1st week of November for
Academic Year batch and 1st week of May for Calendar year Batch.
6
I. INTRODUCTION
The University offers both Short-term and long-term Programmes leading to Certificates, Diploma,
P.G.Diploma, Under-Graduate and Post-Graduate Degrees.
The first batch of students of COADE appeared for the examination in May 2009. The Examinations
are conducted twice a year since the admission is carried out twice: i.e., Academic year Batch
(June to May) and Calendar Year Batch (January to December) every year. The examinations to be
conducted for the following courses during May-June 2009. are
Certificate courses
Diploma courses
U.G. Programmes
P.G. Diploma course
P. G. Programmes
The introduction of the Grade Point Average (GPA) and Cumulative Grade Point Average (CGPA)
method of Grading is an unique feature in the Open and Distance Education stream of PMU and this
is a departure from the conventional method of Grading system.
The functions of the Examination Section of COADE:
Processing of Examination Applications
Generation of Hall-tickets
Sending of Hall-tickets and Nominal roll
Appointment of Chief Superintendent
Appointment of Question Paper Setters
Appointment of Examiners
Conduct of Practical & Theory Examinations
Conduct of Central Valuation
Processing of Results
Publication of Results.
Revaluation and Retotaling of Answer Sheets.
Transparency of Answer Sheets.
Issue of statement of Grade
7
II. PROCEDURE FOR ALLOCATING REGISTER NUMBER
Students Register number consists of 14 digits.
First one digit
=
Mode of Admission (3-Coade)
Next two digits
=
Year Code
Next three digits
=
Centre Code
Next three digits
=
Course Code
Next one digit
=
Gender Code(1- Male and 2- Female)
Next four digits
=
Registration Number.
III.QUESTION PAPER PATTERN
In order to assess the in-depth study of the students, the following Pattern of Question Paper is
designed for all the courses .
Questions
Nature
10%
Easy
25%
Moderately easy
30%
Standard question
10%
Quiet difficult
25%
Moderately difficult
Programmes
Section
Question Type
Certificate Course
Section - A
10 x 2
= 20 Marks
Answer All the Questions
Diploma Course
Section - B
5x5
= 25 Marks
Answer either or Model
P.G.Diploma Course
Section - C
3 x 10
= 30 Marks
Answer either or Model
Section - A
5x5
= 25 Marks
Answer either or Model
Section - B
5 x 10
= 50 Marks
Answer either or Model
Section - B
3 x 10
= 30& Case Study = 20 Marks
U.G. Course
P.G.Course
For MBA only
8
IV. PROGRAMME EVALUATION
The maximum of 100 marks is prescribed for each paper in all the subjects.
The evaluation is of two parts. i.e.,
1.
Internal assessment, a continuous one
&
2.
Year ending examinations.
A maximum of 25 and 75 marks are prescribed for Internal Assessment and External Evaluation
respectively. The internal marks of 25 are distributed in three components i.e. Assignment, Test and
Attendance in the ratio of 10: 10: 5.
MINIMUM PASSING MARKS
Candidate’s are required to pass in Theory as well as Practical subjects separately.
Separate passing minimum of 40% in Internal Assessment and University Examinations is
fixed for UG courses. For P.G. courses 40% in Internal and External separately in each paper
and 50%, in aggregate.
Sl.
No
1
Internal Marks
External Marks
Total Marks
Course
Max.
Marks
Certificate & Diploma
Passing
Minimum
Max.
Marks
Passing
Minimum
Max.
Marks
Passing
Minimum
25
10(40%)
75
30(40%)
100
40 (40%)
Programmes
2
U.G Programmes
25
10(40%)
75
30(40%)
100
40 (40%)
3
P.G Diploma & Advance 25
10(40%)
75
30(40%)
100
50 (50%)
10(40%)
75
30(40%)
100
50 (50%)
Diploma
4
P.G Programmes
25
Certificate Diploma and U.G Programmes - Separate minimum of 40% in Internal & External
Examinations.
P.G Diploma /Advanced Diploma / PG Programmes – Separate Minimum of 40% in Internal &
External in each paper & 50% in Aggregate.
9
V. UNIVERSITY EXAMINATIONS - IMPORTANT INSTRUCTIONS
TO THE CANDIDATES
APPLICATION FORM
The Examination application is designed to have all the relevant details of Personal Data of the
Candidates and the subject of appearance, Examination fees paid, etc., The application format is
made available in the website and in the Prospectus for easy access to the students.
Application Form –Examination Time Table – Examination Centre Notification -Publication of Results
- will be made available in the Web-sites: www.pmu.edu as and when they are ready.
EXAMINATION CENTRES
The Examination Centres are identified wherever the study centres are functioning. A College or
CBSE/ Matriculation School is identified as Examination centre based on the strength of candidates
applied for Examination.
Write the name of the centre with code number wherein the Candidate want to have his written
Examinations.
Note that Examination centre once selected will not be changed under any circumstances.
The University reserves the right to cancel any of the Centres/any particular course(s) due to
administrative reasons. In such cases the students of that particular centres /courses will be
allotted to the nearest centre.
Candidates appearing for First Year or Second Year Exam, at the First time should Pay
Exam. Fees for all the Papers prescribed.
The Students are advised to calculate correctly the examination fees as indicated in the
Examination Fee details and take the Demand Draft appropriately according to the programme
and courses for which they are appearing for the examination.
10
EXAMINATION FEE DETAILS:- (with effect from Jan-2009)
Theory
Sl. No
Fees (Per paper)
Rs.
Course
1.
Certificate & Diploma
100/-
2.
U.G
125/-
3.
P.G. (Except MBA / MCA)
150/-
4.
P.G (Professional course - MBA / MCA)
200/-
Practical
5.
Certificate & Diploma
125/-
6.
U.G
150/-
7.
All P.G
250/-
Project
8.
Certificate & Diploma
150/-
9.
U.G
200/-
10.
P.G
300/-
Others
11.
Statement of Grade
100/-
12.
Consolidated Grade Statement *
250/-
13.
Provisional Certificate *
350/-
14.
Degree Certificates *UG & PG/ All Diploma Candidates
1000/-500/-
15.
Postage Fee
100/-
16.
External Centre Fee (Centres otherthan Tamil Nadu)
100/-
17.
Late fee
100/-
18.
Photocopy of answer script
400/-
19.
Revaluation of answer paper
500/-
20.
Retotaling of answer paper
250/-
To be remitted by the final year Candidates only.
11
COURSE WISE EXAMINATIONS FEE DETAILS
Candidate for Certificate Courses have to pay the following fees:
1.
Theroy Paper (s)
2.
Practical Paper (s) - if any
3.
Statement of Grades
4.
Postage Fee
Candidates for Diploma Courses & P.G. Diploma Courses have to pay the following
fees:
1.
Theroy Paper (s)
2.
Project / Practical Paper (s) - if any
3.
4.
Statement of Grades
5.
6.
Provisional Certificate
*
Postage Fee
Degree Certificate
*
*
Diploma & P.G. Diploma Candidates should pay a sum of Rs. 850/- towards (Provisional and Degree
Certificates) along with the Exam Fees.]
Candidates for U.G. Courses & P.G. Courses (including Lateral Entry) have to pay the
following fees:
1.
2.
3.
4.
5.
6.
7.
Theroy Paper (s)
Project / Practical Paper (s) - if any
Statement of Grades
Postage Fee
Provisional Certificate
Consolidated Grade Statement
Degree Certificates
S. No. 5, 6 and 7 to be remitted by the final year candidates only.
Final year candidates have to pay a sum of Rs. 1,600/- towards (Provisional, Conslidated
Grade Statement and Degree Certificates (Convacation)) along with the Exam Fees.
12
MODE OF PAYMENT
All payment of fees shall be made by way of IOB (Indian Overseas Bank) Challan
(in triplicate) without any Service Charge A/c No. 7 , Branch Code No.1961, PMU Branch,
Pillaiyarpatti. (COADE copy of the challan should be submitted) or Account payee Demand Draft,
drawn from any one of the scheduled banks (payable at Thanjavur) in favour of The Registrar,
Periyar Maniammai University, Vallam,Thanjavur,Tamil Nadu,India. The Name and Place of
Bank, Demand Draft Number, Date of Payment and amount should be mentioned in the application
form. On the reverse side of the DD please write your Name, Register Number, and Name of
the Course.
The Candidates are directed to keep Photo copies of the above, for future reference. The fees
once paid will not be refunded or held over for subsequent Examinations.
The filled in Examination application along with Challan or Demand Draft, is to be sent to the
CONTROLLER OF EXAMINATIONS, PMU VALLAM, THANJAVUR, TAMILNADU – 613 403, by
Registered Post / Courier. On the left hand top corner of the envelope write ‘COADE’ followed by
the Course Name and centre Code.
LAST DATE FOR SUBMISSION OF EXAM APPLICATION FORMS
The Examinations will be held during the months of May (Academic Year) and December (Calendar
Year) every year.
Last date to submit the
: First March (Academic year)
filled in applications without penalty : First October ( Calendar year).
With penalty of Rs.100
: Tenth of March(Academic year)
: Tenth October (Calendar year .
Incomplete and late applications will be rejected. The University will not be responsible for loss or
delay due to postal or any other transit.
No correspondence will be entertained in this regard.
Hall Tickets will be sent to the Co-ordinators of the Examination Centres concerned. The candidates
are instructed to collect their Hall-Tickets from the co-ordinators of the centres, one week before
the commencement of the Examination on production of IDENTITY- CARD.
Any discrepancies found in the Hall-ticket regarding Register Number / Subject code/Name etc.
for current exam should be brought immediately to the notice of the Controller of Examinations,
COADE for further action.
13
DUPLICATE HALL-TICKETS
The Hall-Ticket should be preserved safely by the candidate until
he/she completes the whole
Examinations and should be produced along with his/her Identity card on each and every session
of the Examinations. No candidate will be allowed to write the Examination without the Identity
card issued by the Director, COADE.
No other Identity card will be entertained for the purpose. Candidates can apply for a Duplicate
copy of the Hall ticket / Identity card in the event of loss in transit by remitting the prescribed fee of
Rs.250 before the commencement of the Examination.
Candidates are informed that all future correspondences regarding the issue of Grade statements/
certificates will be only to the address to which this communication is sent, NO CHANGE OF
ADDRESS WILL BE ENTERTAINED IN THIS REGARD.
SENDING OF STATEMENT OF MARKS
After publication of Results, the statement of marks will be sent to the candidates residential
address by Registered post /Courier. Candidates should make necessary arrangements to receive
the same by giving necessary authorization, if they are not available in their residence during the
time of postal delivery.
RESULTS WITHHELD CASES
The results and the statement of marks of the candidates, who have arrears of Tuition fee/Exam
Fee etc., will be withheld. Such candidates should contact the Controller of Examinations, COADE
for further details.
DISCREPANCIES IN THE PUBLICATION OF RESULTS/STATEMENT OF MARKS
Any queries on the publication of results or any discrepancies found in the Statement of Marks for
the current Examination should be brought to the Notice of Controller of Examinations, COADE
within a month’s time from the date of Publication of results since the COADE will preserve
the answer scripts of the Current Examination for a maximum period of six months only. No
queries will be entertained from the candidate after the stipulated period under any circumstances.
DUPLICATE STATEMENT OF MARKS
Candidates may apply for a Duplicate copy of the Statement of Marks by paying the prescribed fee
of Rs. 500/- for up to five years and Rs.750/-for more than Five years but up to 10 years and
Rs. 1000/- for others.
MALPRACTICE CASES
Candidates who indulged / looked for malpractice at the previous examinations shall be permitted
to appear for the subsequent / current Examinations at their own risk pending decision.
14
VI. CONDUCT OF EXAMINATIONS
Both Theory and Practical examinations are conducted as per the syllabus prescribed by the
Board of Studies and approved by the Authorities.
THEORY EXAMINATION
The Examination is of three hours duration. The candidates are permitted to enter into the
Examination hall 10 minutes before the commencement. The bonafide of the candidates is verified
with that of Identity Cards issued by the COADE. No candidate is permitted to enter the Examination
hall after half an hour and to leave the hall before half-an-hour. The Invigilators shall inform the time
for every 30 minutes. At the end, the answer papers are collected by the Chief Superintendent. After
checking the number of scripts, the answer scripts are packed in the cloth-lined covers provided by
the University and bundled in cloth bags and despatched to the Controller of Examinations addressed
by Name, by Registered Parcel Post or Speed Post or Courier. On receipt of answer scripts in the
Examination section, the answer paper packets are verified with the statements of Reg. Nos. of
candidates appeared and Absent sent by the Chief Superintendent so that exact number of candidates
appeared in the centre is tallied.
PRACTICAL EXAMINATION
The Practical Examination will be conducted at the centers with adequate facilities . The Coordinator shall suggest the dates of practical and the names of examiners with their qualifications for
approval by the University. As soon as the practical Examination is over, the examiners shall send the
marks to the Controller of Examinations.
DATE OF EXAMINATION
The dates of commencement of Examinations have been fixed to be held every year as follows:
Academic Year Batch :
First Friday of May
Calendar Year Batch : First Friday of December.
The Examinations are conducted on the Fridays, Saturdays and Sundays every week.
ANSWER BOOK
The Answer paper is in the form of Booklet containing 40 pages with a provision for dummy
number in the first page The answer books are printed in two different colors to distinguish from U.G
to P.G.
No additional papers are supplied except Accountancy, Graph sheets, etc.,
PUBLICATION OF RESULTS
Publication of Results will be through the University website and marking a copy to the study
centre.
Grade sheet will be sent directly to students.
15
VII. GUIDELINES TO THE CHIEF SUPERINTENDENT
a. Appointment of Chief Superintendent
Chief Superintendent shall be appointed by the University at each centre. He/ She will be responsible
for the proper conduct of the Examination at that centre.
The Chief Superintendent is wholly responsible for the custody of confidential materials. He/She
should be present at the centre before 30 minutes of the commencement of Examinations to
ensure all the preliminary arrangements made for the Examination under his/ her supervision.
The Chief should not delegate his/her powers to another staff without intimation to the Controller
of Examinations.Recurrent complaints about the absence of Chief Superintendent in certain centres
should be dealt with seriously.
The Chief should ensure that each answer paper cover contains relevant question paper, which is
essential for valuation. Apart from these, the Chief should strictly abide by the guidelines.
All Communications pertaining to the Examinations being Confidential in nature should be addressed
to the Controller of Examinations by NAME and by Registered post or Courier only.
Relatives of Chief Suprintendent: No teacher whose close relative is appearing for the University
Examinations at a centre should assume Chief Suprintendent postion at that centre.
b. Appointment of Additional Chief Superintendent
If at any Examination centre there are 200 or more candidates during any one session of a day, all
examinations being put together, an Additional Chief Superintendent may be nominated by the
Chief Superintendent. Additional Chief Superintendent is expected to assist the Chief Superintendent
in all matters relating to the conduct of the Examinations at the centre.
Additional Chief Superintendent shall be present at the centre 30 minutes before the commencement
of Examination and till the answer scripts are properly packed and sealed.
c. Appointment of Hall Superintendent (Invigilators)
The Chief Superintendents should take special care in posting required number of suitable persons
for invigilation work. In College and school teaching staff can also be appointed as Invigilators.
Hall superintendent may be appointed by the Chief Superintendent at the rate of one for every 25
candidates.
Hall superintendent will be under the orders of and responsible to the Chief Superintendent.
Hall Superintendent shall report for duty at least 30 minutes before the commencement of
Examination on each day.
16
d. Allowing candidates to write the examinations with the help of Scribes
The blind candidate / candidates and a small category among disabled candidates (i.e. physical
disability that incapacitates a student from writing) who write the Examination with the
help of scribes shall be seated in a separate room.
Even if there is one candidate a separate room and invigilator shall be provided.For prisoner/
prisoners a separate room and invigilator be given.
e. Inspection
Where the Examination is conducted in a number of rooms or in separate buildings, the Chief
Superintendents/Additional Chief Superintendents should visit each room or buildings frequently as
possible; he/she should also consider it a part of his/her duty to see that his/her assistants keep
moving among the candidates, and do not engage themselves in any occupation likely to diminish the
efficiency of the supervision they are exercising. Supervision must be very strict by Superintendent
when the Examination is over.
f. Postponement of Examination
Any unexpected holiday declared by the Government or by any Local Authority after the publication
of the programme of Examination by the University, will not affect the programme of Examination
already announced unless otherwise specially notified by the University.
Announcements regarding postponement of Examinations due to unexpected events will be made
through T.V. and Radio.
g. Prohibition of Unauthorized Persons
No unauthorized person should be permitted to enter the Examination buildings and their vicinity.
The Chief Superintendent should closely watch the conduct of all peons and menials to see that
they do not communicate with any candidate verbally or by signs or by conveying written messages
or communicate either verbally or otherwise with persons outside the Examination building.
During the hours of examination care should be taken to see that no person loiters on the verandahs
or any where near the Examination room. Instances have been reported about candidates trying
to maintain contact with persons outside the Examination hall and attempting to insert papers
written outside the hall. Proper care should be taken to prevent such possibilities. Outsiders and
peons not connected for Examination duty should not be allowed to wander about in the
verandah while the Examinations are going on.
17
h. Blank Answer books/Issue to candidates
The blank answer books received from the University and kept in safe custody by the Co-ordinator
of study centre should be issued to the Chief Superintendent for use on each day of the Examination
according to needs. Every care should be taken by the Chief Superintendent to prevent possible
substitution of books from outside containing prepared answers. It shall be the personal responsibility
of each Chief Superintendent. Balance of unused answer books are to be tailed with the receipt and
distribution and be returned to the University on the last day of Examination.
i. Collection/Despatch of Answer Scripts
After the answer books have been collected, they should be carefully arranged according to the
subjects, Examination wise and in numerical orders.
The answer books should be bundled, covered with cloth and properly sealed in the presence of
the Chief Superintendent and the Additional Chief Superintendent (if any) and be ready for despatch
within one hours of the termination of Examination concerned and should be sent on the same day
if practicable, to the personal address of the Controller of Examinations unless otherwise instructed.
J. Absentee Statement
During the time of answering each paper and immediately after the first half hour, the Chief
Superintendent should note the absentees giving their Name and Register Number in the consolidated
forms supplied (to be returned at the close of the Examination to the Controller of Examinations)
keeping a copy for future reference. The Chief Superintendents should personally see that the statement
is carefully and truthfully filled up each day and returned to the Controller of Examinations without
fail, immediately after the close of the Examination at their Centres.
k. Provisional Admission of Candidates
Some times cases may arise of candidates being unable to produce their hall tickets or have not
been correctly registered for the Examination they have to take. On such occasion the candidates
may be provisionally admitted to the Examination at their own risk, provided they give a declaration
in writing that their applications had not been rejected by the University and the fact reported to the
Controller of Examinations.
Candidates who have lost the hall tickets may be asked to produce the copies of their photos
(passport size) for being forwarded to this office with the signature of the Chief .
18
l. Verification of Question Paper Parcels
The Chief Superintendent should see that the seal and cover of the parcel/parcels are intact and
the description and particulars on the outside of each sealed cover agree with those in the memorandum
mentioned in Section .The Chief Superintendent should further verify these sealed covers with the
timetable and the nominal rolls of the candidates and satisfy himself that the covers containing
adequate number of question papers in all the concerned subjects for the Examinations have arrived
in time. In the event of there being any material defect or discrepancy, he/she should report the
matter to the Controller of Examinations.
m.Safe custody of Question Papers
The safe custody of the question paper packets and also of the answer books is the personal
responsibility of the Chief Superintendent and he/she will attend to it personally every day.
The safe/almirah containing the question papers should be kept in a strong room whose windows
if any, should have iron bars.
Question papers should invariably be kept under personal custody of Chief Superintendent in
steel almirahs which have duplicate keys and in which nothing else is kept.
n. Shortage of Question Papers
In the event of any shortage of question papers, suitable arrangements may be made for preparing
the number of copies additionally required and the fact reported to the Controller immediately. When
this is done proper measures should be taken to avoid malpractice of any kind.
o. Opening the Question Paper Cover
The covers containing question papers should be examined in the presence of the Additional
Superintendent/ Hall Superintendent, not earlier than twenty minutes before the time for
commencement of the examination. The Chief Superintendent and the Additional Chief
Superintendent and the two Hall Superintendents must sign the covers after satisfying themselves
that the covers are in good condition.
The Chief Superintendent will then cut the cover with scissors along the line indicated, without
damaging the seal.
The cut part should not be completely detached from the rest of the cover but allowed to hang
loosely from it, giving sufficient opening for taking out the question papers. This has to be made
available to the visiting University Officials for checking.
19
The question papers must be scrutinized by the Chief Superintendent or Additional Chief
Superintendent so as to verify that the heading of the paper agrees with its description in the
timetable. The question papers will be handed over to the Asst. Superintendent only in sealed
packets for distribution to candidates who are seated in the Examination hall. The Asst.
Superintendent will check once again the heading of the question papers before distribution. Papers
wrongly inserted in covers should be returned at once to the Chief Superintendent and the Chief
Superintendent should immediately report the fact to the Controller of Examinations. Greatest
care must be exercised in the distribution of question papers to see that papers of the right
subject according to the timetable only are distributed and that no question paper relating to any
other subjects is inadvertently distributed.
p. Distribution of Question Papers
Where the Examination is conducted in a number of rooms or buildings, the Chief Superintendent
should fix a central place for opening the question paper covers. Copies of question paper required
for distribution in each room should be put in separate packets and sealed before being handed over
to the Additional Chief Superintendent concerned.
q. Opened Question Paper Covers
The Chief Superintendent will forward the opened covers to the COE/ Co-ordinator by registered
post or messenger without folding the covers. In addition, the Chief Superintendents shall send to the
personal address of the Controller of Examinations a declaration, in the prescribed form supplied,
that the seals on the question paper covers were intact at the time of opening them. The declaration
should have on it the signature of the Chief Superintendent, two Hall Superintendents and Additional
Chief Superintendent.
r. Unopened Question Paper Covers
In cases where the only candidate registered for the Examination in a centre absents himself, the
Chief Superintendent should make a report thereof to the Controller of Examinations and return the
unopened cover containing the question papers.
Additional Superintendents may be specially instructed to scrutinize each question paper before it
is handed over to the candidates in order to make sure that it is the right question paper that is being
distributed.
s. Exhibition of Time Table
The Chief Superintendent shall paste a copy of the timetable and instructions to the candidates at
20
a prominent place in the college/school and invite the attention of the candidates thereto.
t. Hall Tickets
The examination hall tickets of the candidates appearing for the Examinations will be sent to the
Co-ordinator . They should be distributed to the candidates one week before the commencement
of the Examination.
All precautions against fraudulent impersonation should be taken and if any case is detected it
should immediately be brought to the notice of the Controller of Examinations.
The Chief Superintendent should check the names of candidates and the numbers on their hall
tickets with the list of candidates sent to him by the Controller of Examinations.
The name of doubtful candidates should be reported immediately to the Controller of Examinations.
u. Admittance to the Hall
No candidate should be admitted to the Examination Hall unless he/she presents the hall ticket
issued to him or otherwise satisfies the Chief Superintendent as to his/her eligibility and identity.
v. Verification of Hall Tickets
The hall-tickets of all candidates should be inspected during the course of the first session of
Examination. Candidates may also be asked to produce these documents on any other day of the
examination. Such a candidate may be asked to produce two passport size photographs and
certificate of remittance of Examination fee made on or before the last date of receipt of application.
The Chief Superintendent may affix his/her seal and signature on the photographs and hand over
one of them to the candidate for producing at the time of Examination. Further the form in this
regard may be got filled up by the candidate and forwarded to the University. But in such case the
Chief Superintendent should report the fact at once to the Controller of Examinations stating the
circumstances of the case.
The answer books of the candidate should be retained by the Chief Superintendent until receipt of
information as to his/her register number from the office of the Controller of Examinations. If there
are more than one candidate, the details regarding the name and address of the candidate, the
subject, date and time of Examination may be entered in a sheet of paper and kept along with the
answer papers in sealed packets signed by the Chief Superintendent and the Additional Chief
Superintendent.
21
w. Malpractice
All books, notebooks, manuscripts etc. brought by the candidates should be placed outside the
Examination Hall. This instruction shall be strictly enforced.
Any candidates who indulges in Malpractice of any such kind will not be permitted to write the
Examination further in that session; the answer books shall be collected forthwith from him / her,
any incriminating material used by the candidate and material evidence of any other kind which
would testify the malpractice should be forwarded directly to the Controller of Examinations BY
NAME immediately along with the answer paper and report. The Chief Superintendents and Hall
Superintendents shall make a preliminary investigation and communicate their findings to the
Controller of Examinations along with the answer book. It is always better a written statement is
obtained from the candidate.
SUCH CANDIDATES SHALL BE PERMITTED TO WRITE THE SUBSEQUENT EXAMINATIONS,
BUT THE ANSWER PAPERS OF SUCH CANDIDATES SHOULD BE FORWARDED DIRECTLY
TO THE CONTROLLER OF EXAMINATIONS BY NAME WITH A COVERING LETTER.THEY
SHOULD NOT BE DESPATCHED TO THE CENTRAL VALUATION CENTRES / EXAMINERS.
PROFORMA TO BE FILLED IN BY THE INVIGILATOR WHILE REPORTINGTHE MALPRACTICE
CASES TO THE UNIVERSITY.
x. Seating Arrangement
The Chief Superintendent of each centre shall prepare and retain with him / her a sketch of the
seating arrangement in the Examination Hall and keep the same under safe custody. He / She
should be able to forward a copy of the same to the Controller of Examinations when required.
A copy of the seating arrangement of the hall / room be included along with each case of malpractice
indicating the location of the candidates said to be involved in malpractice.
y. Packing of answer books
After collecting the answer books from the candidates, the same should be assembled and arranged
subject-wise except the ANSWER PAPERS FALLING UNDER RULE ‘8’ AND MALPRACTICE
CASES WHICH ARE TO BE KEPT SEPARATELY. The numerical order should be strictly maintained.
The answer paper covers must be suitably prepared. Under no circumstances SHALL THE
ANSWER PAPERS BELONGING TO TWO DIFFERENT SUBJECTS OR LANGUAGES OR THE
SAME SUBJECT BELONGING TO DIFFERENT REGULATIONS BE PUT IN THE SAME COVER.
Answer books of candidates relating to questions papers in two different groups / branches /
media should also be packed in separate covers according to the group/branch/medium.
There should be a proper entry on the cover for all the register numbers which have been registered
22
for a particular paper. Absentees should be indicated ‘AAA ‘ in RED ink.
z. Mode of handing over answer books to the collection point Chief
superintendents
The answer paper covers (clothlined coves) pertaining to each Subject Code shall be packed
separately in cloth bundles. Outside the cloth bundles, the Centre Code, Course code, Subject Code
and the date of Examination should be prominently written. If need be there can be more than one
cloth bundle for each subject code. In such cases, each cloth bundle should have clearly indicate the
Centre Code, Course code, Subject Code, date, number of bundles inside as also the number of
scripts in each bundle. Indication regarding the number of cloth bundles says 1/3, 2/3, 3/3 should be
noted on the cloth bag and sealed. This would facilitate easy cross checking at the receiving end.
The statement of absentees should be prepared in triplicate. (Separate sheet to be used for each
Subject Code). One copy shall be put in a cover and kept ready for despatch along with the cloth
bundle. Another copy is to be despatched to the Controller of Examinations then and there and the
third copy shall be retained at the Centre for reference.
The acknowledgement is to be prepared in duplicate. The First shall be retained at the Examination
Centre and the Second copy sent to the Controller of Examinations.
Stationery:
Expenditure incurred for the purchase of wrapping paper, String and or jute for packing of Answer
paper packets, cloth for packing, gum or paste, Match box, Candles, Needles, Thread for Stitching,
Sealing Wax and Sketch pen, Ball pen, Carbon Sheets, Roneo Sheets, Chalk and Ink pad will be
allowed.
The expenditure on this account will be allowed not exceeding Rs 3.00/- per Candidate registered
for University examination or the actual expenditure incurred on the purchase of Stationery items
whichever is lees. The expenditure should be supported by original Cash Bills from the regular
shops and countersigned by the Chief Superintendent.
The chief Superintendents are requested to purchase the stationery articles which are absolutely
required for the particular University Examinations.
23
VIII. GUIDELINES TO INVIGILATORS
Please confirm the date of invigilation duty and session from the consolidated Duty list available in
your exam centre.
You are requested to report to the Chief superintendent according to the timings given below.
REPORTING TIME:
Examination Timings:
Morning Session
: 9.30 AM
10.00AM to 1.00 PM
Afternoon Session
: 1.30 PM
02.00 PM to 05.00 PM.
Make sure that suitable alternate arrangement is made well in advance if you are unable to do
duty. Send the copy of the leave letter with alternate arrangement to the COE/Chief superintendent
at least one day before the duty date. Do not take leave without making alternate arrangement.
This absence will be viewed very seriously.
After reporting for the invigilation duty get the following details from the Chief Superintendent.
Room Number and location
Number of candidates allotted in the hall
Name of the Examination, branch, course, semester, batch and Regular/Arrear details.
Collect the answer sheets and the question packets as per the requirement of the hall.
Please be in the Examination Hall at least 10 minutes before the commencement of Examination.
Please stand at the entrance of the Examination hall to check and admit only the candidates who
have the hall ticket and ID card. Instruct others to report to Chief Superintendent Office for duplicate
Hall Ticket.
Issue the Main Answer Sheets to the candidates after they are seated. Before distributing the
question paper instruct the candidates to read the instructions printed on both the Hall ticket and
the Main answer sheet without fail.
During the first 30 minutes do not allow anyone to LEAVE THE EXAMINATION HALL.
Take the attendance after 30 minutes. Get the signature of the candidates in the Attendance
Sheet provided by COE office. Mark ―ABSENT‖ for candidates who are absent.
24
Check whether the register number in the Hall Ticket and the register number written in
the
answer sheet are the same. This is important. Check whether the photo of the
candidates
in Hall Ticket matches with the person writing Examination.
Ensure the answer sheet number is written in the attendance sheet.
No Cell Phones, Programmable calculators and I pods are allowed in the Examination Hall.
If any student has Cell Phone, please take the cell and hand it over to the Chief
Superintendent with details.
Candidates are not permitted to leave the Examination hall during the Examination time for any
purpose. They can leave after handing over the answer sheet. In case of any doubt call the Chief
Superintendent through the office boy. Do not leave the hall under any circumstance without
making alternative arrangements.
Main booklet contains 40 pages hence no extra sheets (except graph) will be given to the students.
Announce time every 30 minutes. Announce the last 5 minutes.
As the final bell rings ask the candidates to stop writing and leave the hall after handing over the
answer sheets.
Arrange the answer sheets in ascending order of register number for branch / subject. Tally the
candidates present and the number of answer sheets you have received. Check before leaving
the Examination Hall, so that no written answer sheets are left in the hall even by mistake.
Hand over the answer sheets and unused stationery to the Chief Superintendent and then leave.
25
IX. MALPRACTICE PROFORMA
From
To
Controller of Examinations,
COADE,
Periyar Maniammai University,
Vallam, Thanjavur.
Sir,
Sub
University Examinations during December / May 20.. Malpractice Cases-
:
Regarding.
--- x --I forward herewith the following case of Malpractice during the University Examinations
December / May 20
for necessary action.
01.
Centre Code & Name
:
02.
Name of the Candidate
:
03.
Register Number of the Candidate
:
04.
Course & Subject
:
05.
Date & session
:
06.
Malpractice committed in the Subject Code &
:
Title of the Paper – Specify Theory (or) Practical
07.
Report of the Hall Superintendent may be given
with the portion of the answer copied (say
Question No) Also, the Hall Superintendent may :
kindly be marked the copied portion in an
incriminating Material used by the candidate
and also to mark in the Answer Script of the
candidate.(Specify)
08.
Nature of Malpractice specify
(Whether actually copied or attempt to copy
or Otherwise)
26
:
09.
Statement of the Candidate
10.
Name of the Hall Superintendent with
11.
:
Address of the college / School employed
:
Residential Address of the Candidate
:
Signature of the
Signature of the Hall Superintendent
Chief Superintendent with Office Seal
Enclosures:
01.
Detailed Statement of the Hall Superintendent.
02.
Incriminating Material used by the Candidate.
03.
Statement of the Candidate.
04.
Answer Book of the Candidate
05.
Seating arrangement of the Examination Hall.
06.
Copy of the Question Paper.
07.
Hall Ticket of the Candidate.
NOTE:
01.
The report of the Hall Superintendent may be given with the portion of the answer copied (Say
Question No.).Also, the Hall Superintendent may kindly be marked the copied portion in an
incriminating material used by the candidate and also to make in the Answer Script of the
Candidate.
02.
03.
If the Candidate fails to give statement, Please furnish details.
The Candidate may be permitted to write the REST of the examinations and such answer
scripts may be sent to the Controller of Examinations by Name with a covering letter of the
report.
27
X. FLYING SQUAD PROFORMA
REPORTS OF THE FLYING SQUAD, UNIVERSITY EXAMINATIONS .................20.....
Name of the Centre
:
Date & Time of visit
:
S.
No.
Hall No.
Centre Code :
Subject
Code
No. of
Registered
Candidates
Absentees Register
No.
Total No. of
Candidates
No. of
Invigilators
SIGNATURE OF THE CHIEF SUPERINTENDENT
(with Name)
P.T.O.
28
OBSERVATIONS OF THE SQUAD
1. Seating arrangements are adequate / inadequate
:
2. No. of invigilators are sufficient / insufficient
:
3. Hall tickets are with photos attested by the
COE & Co-ordinator
:
4. Attendance sheet returned to the Chief
Superintendent within half an hour of the
commencement of exam
:
5. Seating arrangements are properly displayed in the
Hall / Notice board
:
6. Question Papers are in the custody of
:
7. Facilities for storing the Answer scripts are
Satisfactory
:
8. Whether Chief Superintendent is at the centre
during the visit
:
9. Any dishonest activities noticed in the centre?
:
10. Any other specific remarks
:
Convener:
Member:
29
XI. PROCEDURE FOR TRANSPARENCY AND REVALUATION
Also, there is a provision in the regulations for Transparency and Revaluation for the failed
candidates. Such candidates may apply for within 15 days for Transparency and Revaluation from
the date of publication of results in the University. The fee of Rs.400/- and Rs.500/- is prescribed
towards Transparency and Revaluation respectively.
A.
PROCEDURE FOR APPLYING REVALUATION:
1.
All the Candidates are eligible to apply for revaluation.
2.
Application for Revaluation shall be made in the prescribed format within 15 days after
the publication of the results through the Regional Director / Centre Co-ordinator,
where she / he underwent the course.
3.
Fees for Claim of Revaluation is Rs. 500/- per paper.
4.
There is No provision for revaluation of Practical & Project Examination papers.
5.
The Candidate who have sought revaluation need not wait for the outcome of
revaluation results. The candidate shall register for the concerned Paper (s) in the
subsequent Examination
6.
The amount shall be remitted in the form of Demand Draft in favour of The
Registrar, Periyar Maniammai University, Vallam, Thanjavur.
7.
If applied for both the Photocopy and Revaluation, separate forms may be used.
B. PROCEDURE FOR APPLYING TRANSPARENCY :
(i.e. furnishing the photocopy of the Answer scripts)
1.
2.
3.
All the Candidates are eligible to apply for Transparency.
Transparency can be claimed for any number of papers of that current session only.
Fees for claim of Transparency is Rs. 400 /- per paper.
30
XII.GRADING AND CLASSIFICATION
A. Grading
The Grade Point average (GPA) and Cumulative Grade Point Average (CGPA) system of
Grading is adopted. Letter Grade is awarded to the Candidates who pass the certificate courses of
six months duration and no class is awarded. GPA will only be awarded to the Candidates who pass
the Diploma and Post Graduate Diploma Examination of one year duration. GPA and CGPA are
awarded to the Undergraduate and Post Graduate degree courses of two/three years duration.
B. Classification
CERTIFICATE COURSE
Marks Obtained
Grade
80 – 100
A
70 – 80
B
60 – 70
C
50 - 60
D
40 – 50
E
INTERNAL MARKS 40%, EXTERNAL MARKS 40%, TOTAL MARKS
FOR A PASS 40%.
MAXIMUM MARKS FOR DISSERTATION AND VIVA VOCE 100
(DISS: 75 + VIVA VOCE: 25)PASSING MINIMUM 40%
IN AGGREGATE WITH 40% IN VIVA VOCE.
AAA – ABSENT RA-REAPPEARANCE, W – WITHHELD,
Below 40% F (Reappearance)
DIPLOMA & UG COURSES
Marks Obtained
Grade
n
j Gi
Grade
Points
80 – 100
A
10
70 – 80
B
9
GPA =
GPA > 9.00 (Passing all the Papers
at the first Appearance)
60 – 70
C
8
GPA > 8.00
50 - 60
D
7
GPA > 7.00 < 8.00
40 – 50
E
6
GPA < 7.00
Below 40
F
I=1
n
-
-
First Class with
distinction
First Class
Second Class
Third Class
RA
Where n denotes the number of subjects in a Semester / year
and Gi denotes the Grade point for each subject
31
P.G. COURSES :
n
Marks Obtained
Grade
Grade
Points
90 – 100
A
10
80 – 90
B
9
70 – 80
C
8
60 - 70
D
7
50 – 60
E
6
Below 50%
F
RA
j Gi
GPA =
I=1
n
-
First Class with
distinction
GPA > 6.5
-
First Class
GPA < 6.5
-
Second Class
GPA > 9.00 (Passing all the Papers
at the first Appearance)
Where n denotes the number of subjects in a Semester / year
and Gi denotes the Grade point for each subject
CUMULATIVE GRADE :
n
j Gi
CGPA =
I=1
n
Where n denotes the total number of all the subjects
and Gi denotes the Grade point for each subject.
CGPA = CUMULATIVE GRADE POINT AVERAGE.
32
XIII - REMUNERATION DETAILS
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600 Fax :+91-4362-264660
Email : [email protected] Web:www.pmu.edu/coade
COADE – EXAMINATION
Remuneration for central valuation - Theory – Practical and Question Paper Setting
I – CONDUCT OF THEORY EXAMINATIONS:
Sl.
No
Designation & Assignment
1. Chief Superintendent / Observer (per day)
300/-
Chief Superintendent (per session) PMU campus only ( NO D.A )
2. Additional Chief Superintendent for more than 200 candidates
(per session) ( NO D.A )
3
Remuneration
(Rs.)
Hall Superintendent – (1: 25)
150/-
125/100/-
4. Clerical Staff for every 100 candidates (per day )
5. Typist for every 100 candidates (per day )
30/30/-
6. Waterman for every 100 candidates (per day)
20/-
7. Electrician (per day)
20/-
8.
House Keeping (per day)
20/-
9.
Sealing, pasting, bundling (per cover)
2/-
10. Stationery Expenses ( based on the number of candidates
registered irrespective of the number of pages appeared)
per candidate registered.
(Eg. 100 Candidates registered x Rs. 3 = 300/-)
3/-
11 Rent for (Per Student / Per Day) Examinations or
Minimum Rs.75/- Per day.
3/-
33
II – PRACTICAL EXAMINATION
Sl.
No
Designation & Assignment
1.
Honorarium to co-ordinator for entire period of practical Examinations.
2.
a.
100/-
Per set equally to be divided by internal & External examiners
(more than one set)
3.
300/-
Question paper setting for a courses, per set equally to be
divided by Internal & external examiner (one set only)
b.
Remuneration
(Rs.)
60/-
Examiners Remuneration (including Preparation, Evaluation and
Record) per candidate (per examination)
4.
i.
UG
10/-
ii
PG
15/-
UG minimum per session
75/-
PG minimum per session
100/-
5.
Hall Superintendent – (1 : 25)
100/-
6.
Skilled Assistant (per registered candidate)
06/-
7.
Dissertation Valuation and viva-voice (per candidate / per examiner)
UG
25/-
PG
50/-
8.
Lab Assistant (per session)
30/-
9.
Clerical Staff for every 100 students (per day)
20/-
10.
Waterman for every 100 candidates (per day)
20/-
11.
Electrician (per day)
20/-
12.
House Keeping (per day)
20/-
34
III – CENTRAL VALUATION
Sl.
No.
Valuation & other Assignments
Remuneration
(Rs.)
1.
All Certificates & Diploma & U.G. Answer script
10/-
2.
P.G. Answer Script
15/-
3.
Minimum Payable U.G / P.G for Paper
75/-
4.
Chairman / Camp officer fee per day
250/-
5.
Additional Camp Officer (irrespective of theExaminers Strength)
200/-
6.
Clerical Staff (per day)
30/-
7.
Typist (per day)
30/-
8.
Waterman (per day)
20/-
9.
Electrician (per day)
20/-
10.
House Keeping (per day)
20/-
IV – QUESTION PAPER SETTING
& SCHEME OF VALUATION
Sl.
No.
Designation & Assignment
Remuneration
(Rs.)
1.
All Certificates & All Diploma courses - per set
400/-
2.
All P.G. Courses- per set
500/-
3.
Question Paper Reviewer- per paper
25 /-
35
V – TRAVELLING ALLOWANCES (T.A)
Rs.2.00 per KM subject to minimum of Rs.50/-per day if the distance is within 35 Kms. (one
1.
way) from the place of work to the place of examination center.
Rs.2.00 per KM subject to minimum of Rs.50/-per day if the distance is within 36 Kms and
2.
above (one way) from the place of work to the place of examination center. One time to and
from mileage to be paid.
VI – DEARNESS ALLOWANCE (D.A)
Sl.
No
1.
2.
Designation & Assignment
Dearness Allowance (within 50 Kms)
Remuneration
(Rs.)
100/-
Dearness Allowance (out station ) (if the distance is 51 Kms
an above) Rs.180 may be paid (Intervening holidays
subject to a maximum of one day)
180/-
36
Annexure - I
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600 Fax :+91-4362-264660
Email : [email protected] Web:www.pmu.edu/coade
University Examinations …………………….. 20..,
APPLICATION FORM
(Semester & Non Semester Programmes)
CALENDAR & ACADEMIC YEAR
1. Course Code & Name
:
2. Study Centre code & Name
:
3. Examination centre
:
Code & Name
4. Register Number
:
5. Name of the applicant
:
(In Block letters)
6. Father’s Name
:
7. Sex
:
8. Date of Birth
:
9. Religion & Community
:
10. Address with
Phone no.
11. Period of Study
:
:
(Academic/Calendar Year)
12. Year for which appearing
(Both regular and arrears)
:
13. Have you paid the course
fees due to the University
:
37
14. Examination Fees:
S.No
Fee per
Theory/
PracticalRs.
No. of
Papers
Fee Details
Total
Amount Rs.
1. Theory
2.
3.
4.
5.
6.
7.
Practical
Project
Mark Statement
Postage
External Centre
Late Fee
8. Consolidated Mark Sheet
9. Provisional Certificate
TOTAL
DD/Challan No
Date of DD/
Challan
D.D. Amount
Name and Place
of Issuing Bank
15. Subjects Appearing:
S.No
Semester / Year
Subject Code
Title of the Paper
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
No. of Subjects Appearing
Note:
1.
:
The DD is to be obtained in the name of Registrar, PMU, Vallam.
2. If the students have any arrears of course Fee due to the University,
they will not be permitted to appear for Examinations.
Declaration
I declare that the particulars given above by me are true to the best of my knowledge. I have
read the instructions and I accept that my candidature shall be cancelled if any of the information
furnished by me is false.
Station
Signature of the Candidate
:
Date
:
Verified by
:
(For Office Use)
Controller of Examinations
38
Annexure – I
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
HALL TICKET
Reg.No
:
Student Name
DOB
Photo
:
:
Month & Year of Exam
:
Course code & Name
:
Examination Centre Code/
Name
:
Signature of the Candidate
Subject
Appearing
Total no of Subjects appearing :
Co-ordinator
PMU COADE Study Centre
CONTROLLER OF EXAMINATIONS
39
Annexure - III
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
APPLICATION FOR REVALUATION/ TRANSPARENCY
INSTRUCTIONS TO THE CANDIDATES
1.
2.
3.
Application form for Revaluation and Transparency must be submitted to the Director/ Co-ordinator of the concerned
Study Centre within 15 days respectively from the date of announcement of results.
Fee for Transparency is Rs.400 for each paper and for Revaluation is Rs.500/- per paper. The amount
shall be remitted in the form of Demand Draft in favour of the Registrar, Periyar Maniammai University, Vallam,
Thanjavur.
If applied for both the Revaluation and Transparency, separate forms may be used.
4. The candidates who have sought revalution and transparency need not wait for the outcome of revaluation
and Transparency results. The Candidate shall register for the concerned paper(s) in the subsequent
Examination.
5.
6.
7.
There is no provision for revaluation of Practical & Project Examination papers.
Incomplete/defective application will be rejected and fee will neither be refunded nor adjusted towards
any fee due to the University.
The Co-ordinator of the Study Centre should ensure the correctness of subject code and subject title(s) filled in the
respective columns by the candidate while recommending the application for Revaluation and Transparency.
1.
Name
2.
Register Number
3.
Name of the Centre with Code No
4.
Course Code & Name
5.
Month & Year of Examination
6.
7.
No. of papers applied for Revaluation / Transparency
8.
Address for Communitation :
Amount paid
8. Payment Details:
D.D Number
Name of the Bank and Place
Date
Amount
9. Subjects for which Revaluation/ Transparency is required:
Subject Code
Subject Title
Grade Awarded
10. Recommendation of the Director/ Co-ordinator
Signature of the Candidate
Signature of the Director/ Co-ordinator
Station :
Date
:
Permitted / Not Permitted
40
Controller of Examinations
Annexure - III (a)
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
APPLICATION FOR RETOTALING
INSTRUCTIONS TO THE CANDIDATES
Application form for Retotaling must be submitted to the Director/ Co-ordinator of the concerned
1.
Study Centre within 15 days respectively from the date of announcement of results.
2.
Fee for Retotaling is Rs.250 for each paper. The amount shall be remitted in the form of Demand Draft
3.
in favour of the Registrar, Periyar Maniammai University, Vallam, Thanjavur.
The candidates who have sought retotaling need not wait for the outcome of retotaling results. The
Candidate shall register for the concerned paper(s) in the subsequent Examination.
4.
There is no provision for retotaling of Practical & Project Examination papers.
5.
Incomplete/defective application will be rejected and fee will neither be refunded nor adjusted towards
any fee due to the University.
The Co-ordinator of the Study Centre should ensure the correctness of subject code and subject title(s)
6.
filled in the respective columns by the candidate while recommending the application for Retotaling.
1.
Name
2.
Register Number
3.
Name of the Centre with Code No
4.
Course Code & Name
5.
Month & Year of Examination
6.
7.
No. of papers applied for Retotaling
8.
Address for Communication
Amount paid
Payment Details:
7.
D.D Number
Name of the Bank and Place
Date
Amount
Subjects for which Retotaling is required:
8.
Subject Code
9.
Subject Title
Grade Awarded
Recommendation of the Director/ Co-ordinator
Signature of the Candidate
Signature of the Director/ Co-ordinator
Station :
Date
:
Permitted / Not Permitted
41
Controller of Examinations
Annexure - IV
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
PRACTICAL EXAMINATIONS:
- 20 0
TIME TABLE
Examination Time
:
Fore Noon
:
After Noon
:
Examination Centre
Course Name & Code
S.No
Subject
10.00 to 1.00 pm
2.00
to 5.00 pm
:
:
Title of the Paper
No.of
Candidates
Date & Time
CONTROLLER OF EXAMINATIONS
42
Annexure - V
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
INTERNAL MARK - ENTRY FORM
University Examination __________ 20...
Centre code & Name
:
Course Code & Name
:
Subject Code & Title
:
Date & Session
:
S.No
Reg.No.
Assignment
(10 Marks)
Model Exam
(10 Marks)
Attendance
( 5 Marks)
Total
(25 marks)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Signature of the Staff
(Name In block Letters)
Signature of the Director / Co-ordinator:
Note : This form should be prepared for Theory and practical separately and kept with the
Co-ordinator
43
Annexure - VI
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
CONSOLIDATED MARKS SHEET
Internal Mark Entry Form for Theory - Practical - Project Report
University Examination __________ 20...
Maximum Marks : 25
Centre code & Name
:
Course Code & Name
:
Subject Code & Title
:
1.
5.
2.
6.
3.
7.
4.
S.No
Reg.No.
Paper
I
Paper
II
Paper
III
Paper
IV
Paper
V
Paper Paper
VI
VII
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Signature of the staff
1.
2.
5.
6.
3.
7.
4
Date :
Signature of the Director / Co-ordinator:
44
Annexure - VII
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
MARK-ENTRY FORM – PRACTICAL (EXTERNAL)
UNIVERSITY EXAMINATION __________ 20..
Centre code & Name
Course Code & Name
:
Subject Code & Title
:
Date & Session
:
S.No
1.
:
Register Number
Marks
(Max. 75)
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
Signature of the Internal Examiner
With Name & Address
Signature of the External Examiner
With Name & Address
45
Annexure - VII (A)
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
___________________________Examinations May / December- 20
Project Evolution – Consolidated Mark List
Date of Examination :
Centre :
Centre Code:
Course :
Subject Code:
S.
No
Reg. No.
Project Plan Implemen- Viva Voce
Total
& Initiative tation
Marks
Max : 25
Max : 25 Max : 25
Max : 75
1.
2.
Date :
Convener, Dissertation. Evolution
46
Result
Annexure - VIII
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
REQUIREMENT OF STATIONERY ITEMS
Centre code &
Name Address
Co-ordinator Name
:
Total No.of students :
Month of Exam
S.
No
Particulars
1
Answer Book Main
(U.G, Certificate, Diploma)
2
Answer Book Main P.G
3
Graph Sheet
4
Proforma
5
Cloth lined Cover
Actual
Stock on
students
Hand
strength
:
Total
Requirement
Additional
Requirement
Seal :
SIGNATURE OF THE
CO-ORDINATOR
47
Annexure - IX
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
Details of Answer Books used for ——————————— Examinations
Centre Code
Name & Address
:
:
TOTAL NO.OF ANSWER
U.G.From
BOOKS RECEIVED
P.G.From
to
to
Cover Small Size :
Big Size :
Answer books used date wise
S.No.
Date of
Examinations
P.G.
(Total Number
Books only)
All Certificate,
Diploma & U.G.
(Total Number
books only)
Answer Book Cover used
Small Size
Big Size
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Seal :
Signature Co-Ordinator
Note: Immediately after the examinations are over the Chief Supdt./ Co-Ordinator should
fill up the form correctly and send to the COADE Exams Office.
48
Annexure - X
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
(TO BE FILLED IN BY THE CHIEF SUPERINTENDENT)
ATTENDANCE SHEET
Centre Code & Name
:
Course Code & Name
:
Date of the Examinations & Session :
Subject Code & Name
S.No
Register No.
:
Name
Answer book S.No.
Signature
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Signature of the Invigilator
Signature of the Chief Supdt.
Note: Candidates who are not present for the exam may be marked as ABSENT against their
register number. Separate format may be used by each Invigilator.
49
Annexure - XI
CONFIDENTIAL
PROFORMA- to be
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600 Fax :+91-4362-264660
Email : [email protected] Web:www.pmu.edu/coade
UG.Degree/Dip/Certificate/ P.G Diploma / PG :………………………….
Centre Code & Name
:
......................................................
Statement showing Absentees and Number of Answer papers despatched
Please return this form to the Controller of Examinations by name carefully
after filling all the columns every day of the Examinations and send
the duplicate copy may be kept by the Co-ordinator:
Year /Month of Examination
:
......................................................
Date of Examination
:
......................................................
Subject Code
:
......................................................
Title of the subject :....................................................................................
Reg.No. of candidates
Registered
50
prepared in duplicate
Register No. of
Absentees
Total No. of
Answer
Scripts
Despatched
Total No. of
sealed covers
enclosed
Total No. of
cloth Bundles
sent
To whom
Mode of
despatch
despatched
handed over Regd.Parcel
Post/courier
Certified that ————————————the above answer scripts of the candidates who have written the examinations have been
accounted for and despatched as Detailed above.
Signature of Chief Superintendent
Centre seal with date:
Annexure - XII
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
EXAMINATION CENTRE____________________________
S.No
Subject
Title of the Subject
Date _______________
No. of Scripts
No. of bundles
Total
Handed over
Received
Signature of the Chief Superintendent
Signature of Collection
Point Incharge.
51
XV - REMUNERATION CLAIM FORMS
Annexure - XIII
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
UNIVERSITY EXAMINATIONS ————— 20…
REMUNERATION CLAIMFOR THEORY EXAMINATIONS
Date & Session :
S.
No
Total No. of Students :
Name
Designation
Amount
Signature
Chief Superintendent
Additional Chief Supdt
Hall Superintendent
Clerical Asst.
Typist
Water Man
Electrician
House keeping
No.of Packets- Pasting
& Bundling
Room rent
Total Amount Rs.
Rupees in (words):
Signature of Co-Ordinator
PMU Study Centre
Signature of Chief Supdt.
Verified
Controller of Examinations
52
Annexure - XIV
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
Remuneration Bill - Degree Examination of ......................... 20..
Practical Examination in Subject
1.
........................................................
Name of the Examiner
(In Block letters) & Official Address:
2.
Centre at which the Practical
Examinations were held
:
3.
Dates of Practical Examination
:
4.
No. of Batches for setting
Question Paper (Practical)
:
5.
No. of Candidates Registered
for the Examination
:
6.
Number of Candidates
actually examined
:
Remuneration
Amount
Rato
Rs.
Ps.
Total
Rupees in Words.......................................................
Address to which the Cheque is to be
sent ...........................................................................
……………………………………………………………
Signature of Claimant
Received payment
Signature of Payee and date
Countersigned
Date:
Controller of Examinations
53
Annexure - XV
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600 Fax :+91-4362-264660
Email : [email protected] Web:www.pmu.edu/coade
REMUNERATION – PRACTICAL EXAMINATIONS
Centre Code & Name
:
Course Code & Name
:
Date(s)
:
Sub. Code
:
S.No
Name
1
Designation
Skilled Asst
3
Hall Supdt
Amount
(Rs.)
Signature
Clerical Asst.
5
Lab Asst.1
6
Electrician
7
Waterman
8
No. of
Session/
Students
Coordinator
2
4
Amount
Session
(Rs.)
House Keeping
Total
Rupees in (words):
Name & Address of Examiners
Signature of the Examiners
1.
1.
2.
2.
Signature of the Co-ordinator
54
Annexure - XVI
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600 Fax :+91-4362-264660
Email : [email protected] Web:www.pmu.edu/coade
HALTING ALLOWANCE BILL
Name & Official Address
:
Place of Halt
:
Purpose of Halt
:
Period of Halt
:
From.......................................
To ..................................
No. of days.............................
Halting allowance
@ Rs. ———-
:
Rs...............................................................
per day
(Rupees .....................................................
Address to which cheque to be sent....................................................................
....................................................................
COUNTER SIGNATURE
Countersigned and certified that the days
for which the halting or detention allowance
is claimed where necessarily spent at the
destination for the conduct of University
business and that he claim may be paid.
Signature
Chairman of
Signature of Claimant
Received Payment
——————————————————
——————————————————
Signature of payee and date
55
Annexure - XVII
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600
Fax :+91-4362-264660
Email : [email protected]
Web:www.pmu.edu/coade
Traveling and halting allowance Bill of Mr. /Miss
Examiner in __________________________
Nature of business and Place
..................................................................................................
..................................................................................................
Dates & Number of
hours of K.M.
journey
traveled
Journey by Journey by
Train
Car
From
Total
To
I / II Class
fare
Incidental Charges at
Journey by
Bus
Allowance
Bus Fare
Rs.
Ps.
for Rail/ Bus Journey
Halting allowance at Rs………./- per day for........... days
Grand Total
Rupees in (Words)
........................................................................
NAME AND ADDRESS ....................................................
(In block letters)
Signature of Claimant
...................................................
..................................................
Counter Signature
Countersigned and certified that the days for which
Received
the halting or detention allowance is claimed where
necessarily spent at the destination for the conduct
of University business and that the claim may be paid.
Signature..................................................
Signature of payee and date
Chairman of .........................................
56
Annexure - XVIII
Periyar Nagar, Vallam Thanjavur - 613 403, Tamil Nadu, India
Phone : +91-4362-264600 Fax :+91-4362-264660
Email : [email protected] Web:www.pmu.edu/coade
STAFF PROFILE
1. Name
2. Sex
Male
Female
UG
PG
3.
Date of Birth and Age
4. Designation
5. Department
6. Institutions
7. Qualification
M.Phil/Ph.D
(a) Degree with
Specialization
(b)
Month and
Year of Passing
(c)
College/ University
8.
Address details
Address for communication
Residential Address
Pin Code
Lane Line
Phone no.
Mobile No.
Fax
E.Mail
9. Date of First appointment
in the College
10. Total Experience
Teaching
UG
Years-
Months-
(as on .........)
Degree &
PG
Years-
Months-
Industry
Years-
Months-
Research
Years-
Months-
Subject
…………………
…………………
57
11.
12.
Subject Taught
Name of the Subject
1
......................................................................
2
......................................................................
3
......................................................................
4
.....................................................................
5
.....................................................................
Experience as Examiner in the Universities / Autonomous Institutions
Name of the University college
13.
Question
Paper Setter
Whether anyone of your
relatives appearing
for this Examination in COADE?
Yes
Examiner
Chief / Chairman
No
If Yes, Particulars of candidate’s
Name, subject, Reg.No and centre
DECLARATION
I declare that the particulars given by me as above are true to the best my knowledge and belief, and I assure
that I shall abide the guidelines, rules and regulations related to the confidential work assigned to me.
Signature of the Staff
Verified
Signature of the Principal / HOD
58