OFFICE OF CAREER & TECHNICAL EDUCATION 2015-16 CTE Perkins Application

OFFICE OF CAREER & TECHNICAL EDUCATION
2015-16 CTE Perkins Application
MEGS+ Instructions
This document is intended to assist
district staff in completing the CTE
Perkins application. It was written
before the application went “live” and
there may have been changes made in
MEGS+ based on testing.
INITIATE THE APPLICATION
Level 5 from the regional fiscal agent
must initiate the application:
 View "Available Applications/ Tasks"
 Click "Initiate" for CTE Perkins
 Click on "HOME"
 Click on "My Applications/ Tasks"
 Select CTE Perkins by clicking on the
application identifier (CTE-P-2016XXXX-XXXXX)
1. COVER PAGE
If CTE Perkins Coordinator is incomplete or wrong, follow instructions on
"CEPD CTE Administrator" page. If CTE Perkins Fiscal Contact is blank:
 From "Quick Links," select "Management Tools"
 Select "Add/Edit People"
 Search (if the person you are looking for is not already listed)
 Click the box next to the person's name
 Select "CTE Perkins Fiscal Contact" under Grant Contact Type
 Click SAVE
 Return to Cover Page (click View/Edit in the Quick Links) to make sure
fiscal contact has been completed
 Select SAVE
APPLICATION MENU
• Click on "My Applications/ Tasks"
• Select CTE Perkins by clicking on the
application identifier (CTE-P-2016XXXX-XXXXX)
• Select "View/Edit"
ADD CONTACTS TO MEGS+ BY
AUTHORIZED OFFICIALS
• Click “Agencies”
• Select agency
• Click “Agency Contacts”
• Click “Add Contacts”
• Search on partial or whole name or
MEIS ID
• Select User Role
• Select Save
• If the person is a new MEGS+ user,
click “New Contact” instead of “Add
Contacts”
INDEX
1. Cover Page
2. Assurance & Certifications
3. Important Information
4. CMS FER
5. CEPD CTE Administrator
6. Private School Participation
7. EAG & WDB Review
8. CTE Perkins Coordinator Review
9. Participating Agencies (including
Charter Schools)
10. Consortium Members for Funding
11. CPI & Activity Selection
12. Activities
13. Use of Funds Guide
14. CTE Perkins Budget
a. Add Budget Item
b. Capital Outlay Budget Item
c. Consortium Member Budgets
d. Budget Contact Information
e. Budget Detail
15. Program of Study Instructions
16. Program of Study Status Page
17. Attachments
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2. ASSURANCES AND CERTIFICATIONS
Click SAVE after reading
3. IMPORTANT INFORMATION
Click SAVE after reading
4. CMS FINAL EXPENDITURE REPORT
The link will be available at the end of the grant year.
5.
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OFFICE OF CAREER & TECHNICAL EDUCATION
2015-16 CTE Perkins Application
MEGS+ Instructions
5. CEPD CTE ADMINISTRATORS
The first CEPD administrator listed is considered the CTE Perkins Coordinator - make sure the correct
person is listed. If data is missing or incorrect, enter all CEPD CTE administrators' information.
Phone numbers can
be entered with or
without a dash or
parentheses. Once
you have reviewed
this information,
select “Yes” from the
“Has this page been
updated since last
year?” drop down.
To add CTE CEPD Administrators from districts other than fiscal agent:
 From "Quick Links," select "Management Tools"
 Select "Add/Edit People"
 Under “Person Search” type the name of the person to be added
 Click SEARCH
 Select the correct person by putting a check in the box next to the name
 Assign the role to "MEGS: Application Level 3b Consortium Member"
 Under “Grant Contact Type,” select "Add'l Email Recipient"
 Click SAVE
6. ASSURANCE OF PARTICIPATION OF PRIVATE NON - PROFIT SCHOOLS
The entries from the 2015 application will pull forward; modify if needed. Text box is limited to 750
characters.
 Answer the question, "Has this page been updated since last year?"
 Click SAVE
7. EAG AND WDB REVIEW OF PERKINS FEDERAL GRANT
The contact information will pull forward from 2015.
 Review and modify if needed
 Answer the question, "Has this page been updated since last year?"
 Click SAVE
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OFFICE OF CAREER & TECHNICAL EDUCATION
2015-16 CTE Perkins Application
MEGS+ Instructions
8. CTE PERKINS COORDINATOR REVIEW
 Read the
instructions
and answer
yes/no to all
questions
 Click SAVE
9. PARTICIPATING AGENCIES
Charter School Participation
 Enter the description of charter school participation efforts; if there are not any charter
schools, please indicate “No Charter School Participation”, this box cannot be left blank
Definition of Participating Agencies
 Read the definition provided and select all districts meeting the requirements
 Read the Certification statements and check the coordinating box
 Click SAVE
10. CONSORTIUM MEMBERS FOR FUNDING
Consortium Member Invitation
 Follow the on-screen
instructions
 Click SAVE (this triggers the
invitation to participate; if an
agency has already been invited
to participate, you
will get an error
message)
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OFFICE OF CAREER & TECHNICAL EDUCATION
2015-16 CTE Perkins Application
MEGS+ Instructions
Consortium Member Acceptance
 Select "My Applications/Tasks"
 Select CTE Perkins identifier (CTE-P-2016-XXXXX-XXXXX)
 Select "View/Edit"
 Select "Consortium Invitation Acceptance" and follow the
on-screen instructions

The
consortium
member
acceptance is
recorded.
11. CPI AND ACTIVITY SELECTION
Documents pertaining to CPI and Activity Selection distributed at the January grant planning
workshop can be found at under the Perkins Federal Programs Section of the OCTE website at:
http://www.michigan.gov/mde/0,4615,7-140-6530_2629_53969---,00.html.
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OFFICE OF CAREER & TECHNICAL EDUCATION
2015-16 CTE Perkins Application
MEGS+ Instructions
12. ACTIVITIES
The fiscal agency must complete activities for the entire region; consortium members can create
only budget items related to regional activities. Follow the on-screen instructions to add activities:
CPI
 Select a CPI, click SAVE. Then
continue to follow the onscreen
instructions.
 Do not worry about the “Page Error”
message. This will disappear when
you have completed the rest of the
information.
Activity
 Select an
Activity; click
SAVE
 The Activity
Label will be displayed
 Do not worry about the “Page Error” message. This will disappear when you have
completed the rest of the information.
Expected Outcome and Evidence of Activity Completion
 Complete the
expected outcomes
text box
 Check all applicable
evidences
 Click SAVE
 To add more
CPI/Activities, click
ADD and repeat steps
1-4 onscreen
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OFFICE OF CAREER & TECHNICAL EDUCATION
2015-16 CTE Perkins Application
MEGS+ Instructions
Review, Revise or Delete a Saved Activity
 To Review: Select a saved
activity from the Page Title
drop down list, click GO.
 To Revise: Select a saved activity from the Page Title Drop down list; make changes as
needed; click SAVE
 To Delete: Select the saved activity from the Page Title drop down box, click GO. Select
DELETE.
13. USE OF FUNDS GUIDE
This is a link to the 2015-16 Use of Funds Guide (Word document) distributed at the January grant
planning workshop.
14. CTE PERKINS BUDGET
Select “CTE Perkins” under Budget
A. ADD BUDGET ITEMS
Click Add Budget Item (located near to the top of the
page)
The budget item entry page shown below will appear. Complete fields for all budget items,
excluding capital outlay, as described below. If the budget item is for equipment, follow the
instructions for entering Capital Outlay Budget Item.
Select the Function Code from the drop
down list
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OFFICE OF CAREER & TECHNICAL EDUCATION
2015-16 CTE Perkins Application
MEGS+ Instructions
Select "CTE Perkins" or "Nonfederal share" for source of funds
Select the appropriate Use of Funds, which represents the function code
terminology in the Use of Funds Guide. For example, if you selected
“127: Added Needs Career and Technical Education” as the Function
Code, the list will show the allowable uses of funds.




Select the saved Activity for which you are budgeting funds
Enter a detailed
description of the
budget item
Enter dollar amount
under appropriate
object code
Click SAVE BUDGET
ITEM
Repeat these steps
for each additional
budget item (except capital outlay)
B. CAPITAL OUTLAY BUDGET ITEM
Select CAPITAL OUTLAY
Select ADD CAPITAL OUTLAY ITEM
Select and complete all
fields (only FC 221 is
allowed)
Click SAVE CAPITAL
OUTLAY ITEM
Enter the TOTAL cost of this purchase (# of items X unit cost)
C. CONSORTIUM MEMBER BUDGETS
Click on the underlined agency
name to add or review budget
items
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OFFICE OF CAREER & TECHNICAL EDUCATION
2015-16 CTE Perkins Application
MEGS+ Instructions
D. BUDGET CONTACTS
Enter the business office and program office contact information
Click SAVE
E. BUDGET
DETAIL
Select BUDGET DETAIL to return to budget item entry
Select BUDGET DETAIL to view all saved budget items
15. PROGRAM OF STUDY STATUS INSTRUCTIONS
Information for updating the Program of Study Status Page
16. PROGRAM OF STUDY STATUS
PAGE
Enter program information per
the uploaded instructions.
17. ATTACHMENTS CTE PERKINS
Follow the instructions onscreen to upload Program of Study documents.
When uploading the Articulation Agreements and Program of Study documents please upload one
for each state-approved post-secondary that is articulated with a state-approved secondary
program.
For example, Ferris State University may be articulated with more than one program in a region, it is
only necessary to upload ONE example for Ferris as a state-approved post-secondary. Regions must
upload one for every state-approved post-secondary. It is required to identify every articulated
program on the program of study status page, but only one example for each state-approved postsecondary is required to be uploaded.
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