Records & Recoganisation By: Pawan Pareek Chandra Foundation,

Records & Recoganisation
VIPNET Clubs Workshop- Documentation
By:
Pawan Pareek
Chandra Foundation,
Rajasthan
Records & Recoganisation
To Keep all Important and other
Documents, Books, Register, Files,
Photos, News etc in a Systematic,
Creative and Safe ways
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Type of Documents
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A- Important Documents
◦ Certificate
◦ Registration Document
◦ Legal Document
Type of Documents
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B- Running Document
◦ Correspondence
◦ Attendance
◦ Inward outward
◦ Stock and Inventory
◦ Accounting
◦ Minutes of Meeting
◦ Visitor Book
◦ Magazine And News Paper
Document Should be :
Standard
 Safe
 Handy
 User Friendly
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Recording and Filling System
File >>> Hard/Box/Spiral/Cobra/Loose
 Register >> Hard Bound/Paper Back
 Books>> Visitor Book/Account Books
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Minimum Record of a Science Club
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Legal
Correspondence
Account
Members Data
Attendance
Visitor Remark
Stock And Inventory
Event Report
Media Watch
Core Subject
Important Data/Teleindex
Idea Bank
Event Report
Stages of Documentation
Before the event/activity
 During the event/activity
 After the event /activity
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Before the event/activity
Planning
Planning an activity and all its parts with the help of inputs of your team members &
Other)
Advertise/Media
(Records media publicity (newsletter, print ad, news item, etc. Preparing posters and
literature related to the activity)
Minutes of the Meeting
Account Records
Records of the funds raised for the activity (if any)
Checklist
(Prepare a day to day checklist)
During the event/activity
Attendance & Record
(Keep a attendance record of participants, attendees, media person & Other)
Activity Reporting and Media watching
(Records media publicity, and note down minute to minute happening)
Outcome of Event
Keep Records of the outcome of the activity (if any)
Visitor Remark Book
Feedback Forms
After the event/activity
This is the most important stage of documentation
Documentation of all the activities
Documentation of news items related to the activity
Documentation of all the attendees, participants, other
important people
Documentation of posters and literatures
“There is nothing in this world which has no
importance!”
KEEP FILEING !
THANK YOU
E-mail: [email protected]
[email protected]
Contact No: 9414243675