Finding and Using Medical Images and Videos in Presentations .

Finding and Using Medical
Images and Videos in
Presentations
Nancy B. Clark, M.Ed.
Director of Medical Informatics Education
Martin Wood, MSLIS
Director, Maguire Medical Library
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Objectives
Identify copyright issues in the use of
proprietary images and videos
Cite images and videos used in a presentation
Locate several CoM library and other
resources that provide images and videos
Insert and modify images in presentations
Insert videos in presentations
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Handouts
PowerPoint
Handout
Consent form
Evaluations
Disclaimer: This workshop will give you an
overview of what is available and what you
can do with PowerPoint. The handout has all
the instructions for you to practice with later
to perfect your skills.
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Creating Images and Video
Everyone does it these days
Smartphones are replacing cameras
Cameras make images or videos and upload
them to the cloud (HIPAA!)
Put in a patient’s medical record
Should we use them in presentations,
publications, or on the clinic Facebook page?
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Get a Signed Consent Form
If an image of any part of patient to be used
(image, x-ray, video…) – even if patient not
recognizable
Get signed consent
To place in presentation or publication
Sample Consent Forms on Internet
Clear with your own attorney
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Informed consent for medical photographs. Dysmorphology Subcommittee of the Clinical
Practice Committee, American College of Medical Genetics. Genet Med. Nov-Dec
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2000;2(6):353-355. http://www.ncbi.nlm.nih.gov/pmc/articles/PMC3111075/
Attributing Images and Videos
Correctly
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Citing Image/Video Sources
Treat images and videos like journal articles.
For courses, Fair Use applies. Credit source.
For conferences, publications, get permission.
Put © info on slide
Citation in references or at bottom
Tutorial on how to cite images linked under
Informatics on Images and Videos Library page
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Copyright Help on Library
Look under:
Can I Use that Picture?
The Terms, Laws, and
Ethics for Using
Copyrighted Images
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Print Out Guide
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EXAMPLE SLIDE
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Citing Image Source
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Find Owner Information
Go to web page where image/video appears
Find author, title, publisher, date, … like articles
Create word document showing image, owner
information, copy and paste URL or use Endnote to
manage citations
Look for instructions for getting permission to use
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Finding Media on the Library
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Finding Media on the Library
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Desirable Images
High resolution: 1024x768 (full screen size) or
more – find largest possible image
Anatomy: drawings better than photos
Graphs and charts: 2D better understood than
3D
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Subscription
Online Resources for
Image and Video
Access Medicine
Theime Atlas of Anatomy
NEJM
OVID
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Access Medicine Images
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Access Medicine Images
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Access Medicine Images
• Copy and paste image
• Contains copyright
information
• Or Download Slide > a
PowerPoint slide will
be created
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From: Part 2. The Diagnostic Examination
DeGowin's Diagnostic Examination, 9e, 2009
Leave on image
Legend:
Signs of Ovarian Cyst. A. Abdominal profile:The profile of the abdomen shows a curve more pronounced in the lower half. The gasfilled intestines, producing tympany, fill the superior half of the cavity, instead of floating to the top.B. The ruler test. C. Distribution of
dullness.
Date of download: 9/16/2014
Copyright © 2014 McGraw-Hill Education. All rights reserved.
Atlas of Anatomy Teaching Asst.
Copyright data given
Add or remove labels
Lets you save images to your desktop
Must create an account (free) to use image
management tools
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Atlas of Anatomy Teaching Asst.
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Bates’ Guide to PE & Hx Videos
Must show
videos from web
site
Link to page in
PowerPoint
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NEJM Multimedia
Images, videos,
tables, figures,
audio
Can’t search:
Organized by
specialty
Filter by media
type, date
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Ovid Multimedia
 Huge collection from all OVID Journals and Books: audio, video
and images
 Search All Resources > Basic Search, Include Multimedia
 > See Multimedia Results. Filter By: Type of media, year, …
 Provide a mechanism for downloading videos and images
 Copyright
information
apparent
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Free Online Resources for
Medical Image and Video
Google
Youtube
MerckMedicus
Medscape
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Google Images
Copyrighted?
Credit source
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Google Images
View Image to capture the image
Visit page to get copyright information on the
image
Capture URL for Page not Image for your
records
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YouTube Videos
Over 2 Billion videos viewed per day
YouTube Mobile 100 million views per day
Over 72 hours of videos are uploaded per
minute
Channels of medical videos by respected
institutions/publishers
Physical exam demos
Patients with Dx
Lectures
Animations
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YouTube Videos
Can now be captured
Put in a link and Access online
Embedded in PPT
Copyright is a
concern
Click on image to pull up video
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Medline Plus Videos and Cool Tools
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Medscape Image Collection
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Medscape Image Collection
Must create an account with username and
password
Can not search for an image
Look up disease, procedure or anatomy topic,
then select MultiMedia category
Must copy and paste images or Save Image As
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MerckMedicus
Must create an account
Contains Springer image collection
Search by keyword
Limit by picture type, media format and specify
source (Atlas of….)
Has Save button under picture
Copyright information provided below image
Paste into slide
High-res CT collection requires add-on app
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Medical Instruction Online Resources
MedEdPortal at AAMC (aamc.org/mededportal)
PogoE.org Geriatrics (Reynolds)
FMDRL.org at STFM
Youtube.com
 Medical faculty share curriculum materials,
images, videos for use in teaching
Some are peer reviewed for quality
Rated
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Capturing Images
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Capturing Images: Options
Right Click on image – Copy, then paste
Right Click - Save Picture As, then Insert
Picture from File
Screen Capture
Windows – Snipping Tool
Use resource mechanism
i.e. Access Medicine – download slide
Merck Medicus has Save button
OVID has Download button on videos
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Saving the Picture
Right-click
Save Image As
Change name to
something recognizable
Create a folder for the
presentation
Collect all images there.
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Screen Capture
PrintScreen button captures entire screen
CTRL-ALT-PrintScreen captures active
window
Paste
Crop off extra stuff
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Cropping
Picture Tools Menu
Remove unnecessary pixels
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Snipping Tool
Have image to capture
on screen
Start Snipping Tool (in Accessories)
Hold down left mouse button starting in top
left corner
Drag to bottom right corner
Let go
Copy and paste, or save.
Not on MACs
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MAC Snipping
COMMAND-SHIFT-3 saves an image of the
entire screen to the Desktop.
COMMAND-SHIFT-4 saves a selection of
any part of the screen to the Desktop.
 The Grab utility in your Utilities folder
provides more extensive operations for saving
screen snapshots.
App available called SNIP in MAC App Store
$?
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Editing Images in PowerPoint
Instructions are in Handout
Cropping images
Resizing images
Adjusting color, brightness, contrast, effects
Taking out backgrounds
Compressing to save bytes--reduce file size
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The Picture Tools
v2010
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Resizing: Use Corners Only
Make image large enough to see detail
Maintain Aspect Ratio (Shift-Corners)
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Making the Background
Transparent
Under Color: Set Transparency Color
Click on background with little eye dropper
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Use Text Box to Add Citation
Insert Tab > Text Box
Click on screen and begin to type
Resize font, move, and adjust size and shape to
fit
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Example:
Videos In PowerPoint
Click for Video
Linked to YouTube
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Options for using videos
Link to the video and show from a different
source (YouTube, Pubmed, MedlinePlus…)*
Link to video on your computer (Hard drive,
USB Key or DVD)
Embed the video link using embed code*
Runs from online source
Insert the video into your PowerPoint
Becomes part of the presentation file
Requires an Internet connection during the presentation
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Link to an Online Video
Find the video online, copy the URL
Put in an image representing the video or type
words and highlight
Insert > Hyperlink to the video on the web
(Paste URL)
During Presentation:
Click on image: a Web browser opens in new
window in front of presentation
Link to Video on Music and Parkinson’s
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Link to Video on Computer
Put in an image representing the video or type words
and highlight
Insert > Hyperlink
Browse to Video file location
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Link to Video on Computer
During the Presentation:
Click on the hyperlink to the video
Video will run in a different program like
QuickTime or Windows Media Player on top of
presentation
Suggestion: If giving presentation on different
computer, reinsert internal link to videos right
before giving presentation
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Embedding a YouTube Video
Looks like video is inserted, but runs from the
internet
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Steps to Embed Videos
1. Upload your own video to YouTube or locate
a video on YouTuve to use in your
presentation
2. Online, locate and copy the Embed Code
3. In PowerPoint, Insert video from web, and
paste embed code
4. Resize black box that is inserted
5. Run SlideShow: and click on the
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Get Embed Code from YouTube
On YouTube Video page: Scroll down > Click
Share, then Embed,
 Use old embed code
Right Click and
Copy the code
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In PowerPoint Slide
Insert > Video > Video from Web Site
Paste Embed Code
Click Insert. Resize Black Box
Test in Slide Show
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Sample Embedded Video
Kelly Young RA Warrior talks with Mayo Clinic about American College of
Rheumatology Meeting
© Mayo Clinic Channel on YouTube. http://www.youtube.com/watch?v=o1sxaExEBLI
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Other Sites Facilitate Embedding
Look for Embed or Share icon on videos
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Inserting a Video in PPT
Insert Menu > Video > Video from On My PC
Browse to the file and select
The video will become a part of your
PowerPoint file
Will become a very large file
Will take a long time to Open
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Inserted Video Shot on iPhone
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Considerations for Videos
PowerPoint 2010-13 incorporates video in the
.pptx file
Note file size issues
A 3M file becomes a 100M file easily.
Over 20M can not be emailed
Option: Get a YouTube Account and upload
the video to YouTube. You can set privacy so
that only you can access it.
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Download Videos from Online
Install Firefox Addon: Video
DownloadHelper
In FireFox: Navigate to video on YouTube…
VDH icon will start to dance
Click icon and download streaming video
Instructions in Handout
Now you an link to the file or insert the video
into your presentation
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If you have videos with sound
Check the following before you start your
presentation in the room where giving:
Your internet connection
MAKE Sure your connected to SPEAKERS that
are turned on
Test and set the volume so everyone can hear
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In Summary
Many good image and video resources
Use these effectively. Do not distort. Crop.
Set a good example…attribute media
copyright and cite correctly.
Keep in mind internet connections. Test audio
and internet before presentation.
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