Environmental, Health and Safety Services Paul Szawlowski Environmental, Health and Safety Services,

University of St. Andrews
Environmental, Health and Safety Services
Paul Szawlowski
Environmental, Health and Safety Services,
65 North Street
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University of St. Andrews
Environmental, Health and Safety Services
Radiation Management Programme
RadProt
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University of St. Andrews
Environmental, Health and Safety Services
Aim of Course
The aim of this session is to provide instruction on
the use of the computerised radiation management
programme
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University of St. Andrews
Environmental, Health and Safety Services
Certificates
Work with Radioactive materials is regulated by the Radioactive
Substances Act 1993.
Under this Act the workers need:
•Certificate of Registration to hold radioactive materials
•Certificate of Authorisation to dispose of waste radioactive
materials
Certificates issued by the Scottish Environment Protection
Agency (SEPA)
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University of St. Andrews
Environmental, Health and Safety Services
Certificates
The Certificates strictly defines how and where you can dispose
of waste radioactive materials.
All the present Certificates we have for work with unsealed
radioactive sources specifically state that solid waste would be
held in a store on Westburn Lane
University sold this store – making all our Certificates illegal
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University of St. Andrews
Environmental, Health and Safety Services
SEPA Requirements
SEPA have required the University to apply for new Certificates
for all relevant buildings.
University has applied for Single Site Certificates of Registration
and Authorisation
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University of St. Andrews
Environmental, Health and Safety Services
Advantages of Single Site Certificates
•Only one maintenance fee;
•One allocation for holding and disposal for the University
•Ability for me to re-allocate limits between buildings
•Applied for an allocation of ‘Any Other Beta/Gamma
Emitters’ – Allows start up experiments without applying for
new Certificates
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University of St. Andrews
Environmental, Health and Safety Services
Disadvantages
•Central records to be kept
•Linkage – problem in one Unit may loose the Certificates for
whole University.
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University of St. Andrews
Environmental, Health and Safety Services
Need for Central Records
•For me to spend each month receiving paper records and
calculating any problems – Cost and time;
•Employ a separate person – Cost;
•Put in place a central computerised record system – This is
what we have chosen
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University of St. Andrews
Environmental, Health and Safety Services
We chose the RadProt system
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University of St. Andrews
Environmental, Health and Safety Services
Access to the RadProt System is via:
•Current Staff to
•Safety and Wellbeing Section – Radiation Section to
Radiation use and disposal computer programme
Or website address:
https://portal.st-andrews.ac.uk/radprot/open/
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University of St. Andrews
Environmental, Health and Safety Services
How does Radprot Work
•Splits controls between ‘Users’, ‘DRPS’ and Administrator
•Management of radioactivity – DRPS
•Removes need for paper records that presently exist (Except
transport Records)
•NOTE – All paper records in existence must be kept in a safe place.
Records for 10 years
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University of St. Andrews
Environmental, Health and Safety Services
•Ordering Radioactivity
•Done by DRPS (or nominated Depute) only;
•Order to be placed with DRPS (or nominated Depute);
•Fill in form and sign form
•Need to have the risk assessment
Number
•Isotope must be on that risk
Assessment
•Take signed form plus
Purchase order for ordering
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University of St. Andrews
Environmental, Health and Safety Services
Receipt of Radioactivity
•When radioactivity arrives – must be checked in by DRPS (or
nominated Depute)
•Completes form
•System will not
allow aliquots to be
removed without
DRPS receipting
radioactivity.
•Gives source ID Number
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University of St. Andrews
Environmental, Health and Safety Services
University of
Radioactive Source
Database
St. Andrews
Choose the system you
would like to use
Fri 29 Jan 2010 17:06:57
Live RadProt Programme
Training RadProt Programme
Last updated 10th October 2008
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University of St. Andrews
Environmental, Health and Safety Services
Please Note at this Point – Records kept on
RadProt (Live) system are our Legal records
for Compliance with the Radioactive
Substances Act 1993
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University of St. Andrews
Environmental, Health and Safety Services
Two databases:
1. Training Programme – Will allow you to practice with the
system without generating any legal records
Access to the Training Programme is:
Username: user
Password: user
2. Live Programme – Will generate legal records – Please be
careful in use of the Live Programme as it is the University
Legal Record
Access is via your e-mail username and password
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University of St. Andrews
Environmental, Health and Safety Services
user
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University of St. Andrews
Environmental, Health and Safety Services
University of
Radioactive Source
Database - Training System
St. Andrews
Main User Menu
Fri 29 Jan 2010 17:44:59
Assessments
Sources
Source Usage
Registration
Details
Log Off
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University of St. Andrews
Environmental, Health and Safety Services
Register and Risk Assessments
We have pre-populated the database with your personal
details and your risk assessments which have been
previously approved. You will not need to re-register.
PLEASE CHECK THE ABOVE DETAILS
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University of St. Andrews
Environmental, Health and Safety Services
Also Pre Populated are the Building Limits I
have set from University Allocation
System will stop usage if you exceed limits at
any stage
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University of St. Andrews
Environmental, Health and Safety Services
Personal Registration
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University of St. Andrews
Environmental, Health and Safety Services
University of St Andrews - Radiation Register Application Form
Your details
Login Name (e-mail username)
Title
Surname
Firstname
Gender
Date of Birth (dd/mm/yy)
National Insurance No.
Position held
If Other please specify
Where you are working
Department
Group (Supervisor)
Tel. Extension
Expected Start date (dd/mm/yy)
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University of St. Andrews
Environmental, Health and Safety Services
What you are working with
Sources (radioisotopes)
Maximum activity worked with (Bq)
Sealed / Unsealed
Radiation Generators
Hazard Category
Previous experience with radioisotopes
Sources
Place(s) worked
Number of years
Previous experience with radiation generators
Source
Place(s) worked
Number of years
Radiation training
When (year)
Where (institution)
Previous dose records available from
(Please list previous institutions here)
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University of St. Andrews
Environmental, Health and Safety Services
New Risk Assessment
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University of St. Andrews
Environmental, Health and Safety Services
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University of St. Andrews
Environmental, Health and Safety Services
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University of St. Andrews
Environmental, Health and Safety Services
You will notice that only one isotope can be
added to this risk assessment.
To add more than isotope – save the risk
assessment then re-open the risk assessment – a
new line will appear to add more isotopes
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University of St. Andrews
Environmental, Health and Safety Services
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University of St. Andrews
Environmental, Health and Safety Services
Assessments
Sources
Source Usage
Registration
Details
Press this button to
see available
sources
Log Off
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University of St. Andrews
Environmental, Health and Safety Services
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University of St. Andrews
Environmental, Health and Safety Services
Assessments
Sources
Source Usage
Registration
Details
Press this button if
you wish to use or
dispose
radioactivity
Log Off
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University of St. Andrews
Environmental, Health and Safety Services
Another button – Stock
Card
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University of St. Andrews
Environmental, Health and Safety Services
Select the source ID you wish to use eg using source 20
Initial Quantity
Current Quantity
Source ID
Original
Activity on
Reference
date
Half Life
Decayed
–
Current
Activity
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University of St. Andrews
Environmental, Health and Safety Services
Procedure
This box is
ticked if all
source used
Press button if
using all the
soruce
Fill in quantity used or activity used – One works out the other
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University of St. Andrews
Environmental, Health and Safety Services
Creating Daughter Stocks
Usage location
for daughter
stock
Click this
box
Storage area for
daughter stock
Volume after
dilution
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University of St. Andrews
Environmental, Health and Safety Services
Daughter
Stock
identified by
/1
Stock Card
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University of St. Andrews
Environmental, Health and Safety Services
Disposal Of Radioactive waste _ Identify Source ID
that you used – Highlight it and then press the
‘Make Disposal’ button
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University of St. Andrews
Environmental, Health and Safety Services
Fill in Quantity or Activity or
Percent Disposal (One works
out the others)
Each bag of solid waste must
have a unique number
When solid waste bag full –
print bag label and then press
Next bag number
Volume of scintillant
disposed
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University of St. Andrews
Environmental, Health and Safety Services
Bag Waste Identification Label
Biomolecular - 2.06 - Bag 201
Containing Solid Waste
Nuclide
Activity in MBq
35S
Total Activity
0.0154
0.0154 MBq
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University of St. Andrews
Environmental, Health and Safety Services
It is very important that if aliquot taken then
waste is registered
Otherwise system will believe radioactivity still
exists in the laboratory
Could stop work as system believes exceeded
Registration Limits
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University of St. Andrews
Environmental, Health and Safety Services
Can always see what you have taken out and
what you have disposed – Go to Source Usage
Assessments
Sources
Source Usage
Registration
Details
Press this button to
see Source Usage
Log Off
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University of St. Andrews
Environmental, Health and Safety Services
Another button – Stock
Card
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University of St. Andrews
Environmental, Health and Safety Services
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University of St. Andrews
Environmental, Health and Safety Services
If you make a mistake – You should in the first
instance contact your DRPS
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University of St. Andrews
Environmental, Health and Safety Services
A lot of information
Do not hesitate to contact me if you have problems
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