APPROVED

APPROVED
AUG 2 1 2012
MICHIGAN STATE
ADMINISTRATIVE BOARD
Lansing, Michigan
August 7, 2012
A regular meeting of the State Administrative Board was held in the Lake Superior Room,
1st Floor, Michigan Library and Historical Center, on Tuesday, August 7, 2012, at 11:00
a.m.
•
Present:
Mike Gadola, Legal Counsel, rebresenting Rick Snyder, Governor,
Chairperson
Nat Forstner, Chief of Staff, representing Brian Calley, Lt. Governor
Mike Senyko, Chief of Staff, representing Ruth Johnson, Secretary of State
Michael Reilly, Assistant Attorney General, representing Bill Schuette, Attorney
General
Brom Stibitz, Senior Policy Advisor, representing Andy Dillon, State Treasurer
Janet Laverty, Director, Office of Financial Management, representing Michael
P. Flanagan, Superintendent of Public Instruction
Carol Rademacher, Manager, Contract Consultant Section, representing Kirk
T. Steudle, Director, Department of Transportation
Sherry Bond, Secretary
Others Present:
Janet Rouse, Department of Technology, Management and Budget; Bill Pothers,
Department of Transportation
1.
CALL TO ORDER:
Mr. Gadola called the meeting to order and led the Pledge of Allegiance to the Flag.
2.
READING OF MINUTES OF PRECEDING MEETING AND APPROVAL
THEREOF:
Mr. Reilly moved that the minutes of the regular meeting of July 24, 2012, and
special meeting of July 31, 2012, be approved and adopted. The motion was
supported by Ms. Laverty and unanimously approved.
3.
HEARING OF CITIZENS ON MATTERS FALLING UNDER JURISDICTION OF THE
BOARD:
NONE
4.
COMMUNICATIONS:
NONE
August 7, 2012, No. 2
5.
UNFINISHED BUSINESS:
NONE
6.
NEW BUSINESS:
Retention and disposal Schedules
CITY OF DETROIT
Buildings, Safety Engineering, and Environmental: (Housing Section: PreSale Inspections) 8/7/2012
Buildings, Safety Engineering, and Environmental Divisions: (Mechanical,
Electrical, Plumbing, Buildings, Elevators, and Boilers) 81712012
CITY OF FRASER, Consolidated Retirement System, 8/7/2012
MACOMB TOWNSHIP, Clerks Office, 8/7/2012
Mr. Senyko moved that the Retention and Disposal Schedules be approved and
adopted. The motion was supported by Mr. Stibitz and unanimously approved.
7.
REPORTS AND RECOMMENDATIONS OF COMMITTEES:
(Please see the following pages)
APPROVED
August 7, 2012
August 7, 2012, No. 3
Michigan State
Administrative Board
COMMITTEE REPORT TO THE
STATE ADMINISTRATIVE BOARD
The Honorable Rick Snyder, Governor
1
and
Members of the State Administrative Board
A special meeting of the Finance and Claims Committee was held at
11:00 a.m. on August 7, 2012. Those present being:
Chairperson:
Brom Stibitz, representing
State Treasurer Dillon
Approved
Member:
Mike Gadola, representing
Governor Snyder
Approved
Member:
Iris Lopez, representing
Attorney General Schuette
Approved
Others:
Cel\Arift" C)CPI
L
Michael Reilly, Department of Attorney General; Janet Laverty,
Department of Education; Mike Senyko, Department of State; Sherry
Bond, Janet Rouse, Department of Technology, Management and Budget;
Carol Rademacher, Bill Rottiers, Department of Transportation; Nat
Forstner, Lt, Governor's Office
Mr. Stibitz called the meeting to order.
The Finance and Claims Committee Amended Special Agenda was presented.
Following discussion, Mr. Gadola moved that the Amended Special Agenda
be recommended to the State Administrative Board for approval. The
motion was supported by Ms. Lopez and unanimously adopted.
Mr. Stibitz adjourned the meeting.
August 7, 2012, No. 4
8R/2012 10:30 am FINAL
AMENDED
SPECIAL
AGENDA
FINANCE AND CLAIMS COMMITTEE
STATE ADMINISTRATIVE BOARD
August 7, 2012, 11:00 a.m.
Lake Superior Room
Floor, Michigan Library
and Historical Center
August 7, 2012, 11:00 a.m.
Lake Superior Room
1 Floor, Michigan Library
and Historical Center
This agenda is for general informational purposes only
At its discretion the Finance and Claims Committee may revise
this agenda and may take up other issues at the meeting.
SECTION I - AGENCY SUBMITTED - NEW CONTRACTS
SECTION II - AGENCY SUBMITTED - CONTRACT CHANGES
SECTION II/ - AGENCY SUBMITTED - NEW GRANTS
SECTION IV - AGENCY SUBMITTED - GRANT CHANGES
SECTION V - DTMB SUBMITTED - NEW CONTRACTS
SECTION VI - DTMB SUBMITTED - CONTRACT CHANGES
is.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1)
J&B Medical Supply Co., Inc. S 2,000,000.00 Amendment
$ 12,182,004.51 New Total
Nixon, MI
FY12-13 100% Various Funds
Varies by Agency
07137200163 Additional funds
for a 3-month extension of the
contract for Statewide Medical
Supplies
SECTION VII - RELEASE OF FUNDS TO WORK ORDER
SECTION VIII - REVISION TO WORK ORDER
SECTION IX - CLAIMS - PERSONAL PROPERTY LOSS
SECTION X - CLAIMS - PERSONAL INJURY LOSS
SECTION XI - SPECIAL ITEMS
August 7, 2012, No. 5
The Director of the Department of Technology, Management and Budget
recommends approval by the State Administrative Board of the items
contained in Sections I, II, III, IV, V. and VI of this agenda.
Approval by the State Administrative Board of these award
recommendations does not require or constitute the award of same. Award
of contracts shall be made at the discretion of the DTMB Director or
designee.
A
2
APPROVED.
August 7, 2012
August 7, 2012, No. 6
Michigan State
Administrative Board
COMMITTEE REPORT TO THE
STATE ADMINISTRATIVE BOARD
The Honorable Rick Snyder, Governor
and
Members of the State Administrative Board
A regular meeting of the Finance and Claims Committee was held at
11:00 a.m. on July 31, 2012. Those present being:
Chailperson:
' Member :
Member:
Others:
Approved
Brom Stibitz, representing
State Treasurer Dillon
Elizabeth Clement, representing
Governor Snyder
Iris Lopez, representing
Attorney General Schuette
.
Approve
Approved
Michael Reilly, Department of Attorney General; Janet Laverty,
Department of Education; Jenell Leonard, Lt. Governor's Office;
Rose Jarois, Department of State; Sherry Bond, Patrick Mullen,
Janet Rouse, Department of Technology, Management and Budget;
Demetrius Parker, Bill Rottiers, Department of Transportation
Mr. Stibitz called the meeting to order.
The Finance and Claims Committee Regular Agenda and Recovery Act Funds
Agenda were presented.
Following discussion, Ms. Lopez moved that the Regular Agenda and
Recovery Act Funds Agenda be recommended to the State Administrative
Board for approval. The motion was supported by Ms. Clement and
unanimously adopted.
Mr. Stibitz adjourned the meeting.
August 7, 2012, No. 7
7/23/2012 11:10 a.m. FINAL
AGENDA
FINANCE AND CLAIMS COMMITTEE
July 31, 2012, 1100 a.m.
Lake Superior Room
1' Floor, Michigan Library
and Historical Center
STATE ADMINISTRATIVE BOARD
August 7, 2012 , 11:00 a.m.
Lake Superior Room
1 st Floor, Michigan Library
and Historical Center
This agenda is for general informational purposes only.
At its discretion the Finance and Claims Committee may revise
this agenda and may take up other issues at the meeting.
SECTION I - AGENCY SUBMITTED - NEW CONTRACTS
SECTION II - AGENCY SUBMITTED - CONTRACT CHANGES
SECTION III - AGENCY SUBMITTED - NEW GRANTS
1.
DEPARTMENT OF COMMUNITY HEALTH
1)
CMU Medical Education
Partners
Saginaw, MI
$ 1,147,000.00 Total
FY13 100% Federal Fund
One-year grant agreement to
provide funding for continuing
regional healthcare coalitions
for emergency preparedness
2)
Chaldean Community
Foundation
Southfield, MI
$ 2,118,853.00 Total
FY13 100% Restricted
Multicultural Services Fund
One-year grant to provide
funding for mental health
services to refugees of the
Iraq War
3)
Health Emergency Medical
Services, Inc.
Wayne, MI
$ 3,349,000.00 Total
FY13 100% Federal Fund
One-year grant agreement to
provide funding for continuing
regional healthcare coalitions
for emergency preparedness
August 7, 2012, No. 8
1.
DEPARTMENT OF COMMUNITY HEALTH continued
4)
Jewish Federation of
Metropolitan Detroit
Bloomfield Hills, MI
$ 1,995,741.00 Total
FY13 100,% Restricted Fund
Multicultural Services Fund
One-year grant to provide
funding for a variety of
services to individuals in the
Metropolitan Detroit Tr-County
area through Jewish Welfare and
Social Services agencies
5)
Lansing Community College
Lansing, MI
267,430.00 Total
FY13 57.9% Federal Fund
7.0% General Fund
35.1% Local Funds
One-year grant agreement to
provide funding for planning
and coordination of statewide
and regional conferences for
professionals who work with
older adults in the mental
health services network
6)
7)
Michigan Association of
Cormunity Mental Health
Boards
Lansing, MI
Michigan Disability Rights
Coalition
East Lansing, MI
2
$ 1,848,628.00 Total
FY13
1.8% General Fund
92.3% Federal Fund
5.9% Fees
One-year grant to provide
funding to administer statewide
mental health trainings and
other initiatives
776,922.00 Total
FY13 100% Federal Fund
One-year grant agreement to
provide funding for
administration of the peer
support staffing and training
projects, including health
integration
August 7,2012, No.9
1.
DEPARTMENT OF COMMUNITY HEALTH continued
8)
2.
$ 1,044,000.00 Total
FY13 100% Federal Fund
One-year grant agreement to
provide funding for continuing
regional healthcare coalitions
for emergency preparedness
DEPARTMENT OF HUMAN SERVICES
1)
3.
Tr-County Emergency Medical
Control Authority
Lansing, MI
Detroit Edison Company (DTE) $ 15,500,000.00 Total
Detroit, MI
FY12 - 13 100% Federal Fund
An in-state pilot program with
Detroit Edison to prevent
arrearage costs and utility
shut-offs for 30,000 clients/
families who enroll in the gap
payment program
DEPARTMENT OF STATE POLICE
1)
Wayne State University
Detroit, MI
210,000.00 Total
FY13 100% Federal Fund
This safety belt use rate study
is a requirement for us to
receive the Federal funds. It
also includes a child safety
seat and booster seat use and
misuse study this year. This
information is also used for
analysis to determine a course
of action to prevent fatal
crashes and reduce injuries on
our roadways
2)
MTA Education, Inc.
DBA/Michigan Center for
Trucks
Lansing, MI
$ 1,505,055 00 Total
FY13 100% Restricted Fund
Truck Safety Fund
(P.A. 348, 1988) Grant to
provide truck safety education
SECTION IV - AGENCY SUBMITTED - GRANT CHANGES
3
August 7,2012, No. 10
SECTION V - DTMB SUBMITTED - NEW CONTRACTS
4.
DEPARTMENT OF CORRECTIONS
1)
Grand Strategy
South Haven, MI
$
1,997,000.00
(3 years)
F112 - 15 100% Revolving Fund
Correctional Industries
Revolving Fund
07112200111 Twill Fabric for
Michigan State Industries
2)
JAG Textile Company
Fort Lauderdale, FL
$ 2,778,000.00 (3 years)
FY12 - 15 % Revolving Fund
Correctional Industries
Revolving Fund
07112200109 Rib Knit Fabric
for Michigan State Industries
3)
JAG Textile Company
Fort Lauderdale, FL
$ 1,757,000.00
(3 years)
F712 - 15 % Revolving Fund
Correctional Industries
Revolving Fund
07112200110 Thermal Knit
Fabric for Michigan State
Industries
5.
DEPARTMENT OF STATE POLICE
1)
6.
ETC Simulation
Orlando, FL
857,224.00
(one year)
FY12 100% Federal Fund
07112200192 Advanced Disaster
Management Simulator and
Service Agreement
DEPARTMENT OF TECHNOLOGY, MANAGEMENT, AND BUDGET
1)
Customer Expression Corp.
Ontario, CA
4
NOT TO EXCEED
(5 years)
$ 1,096,000.00
F112 - 17 50% Federal Fund
50% General Fund
084R2200145 Case Management
Tracking and Investigation
Solutions for the Department of
Human Services
August 7, 2012, No. 11
7.
DEPARTMENT OF TRANSPORTATION
1)
Kennametal
Latrobe, PA
317,332.20 (one-time)
FY12 100% Restricted Fund
State Trunkline Fund
07112200178 Cutting Edges for
Snow Plows (4' and 5' Cutting
Edges)
St. Regis Culvert
Latrobe, PA
19,577.00
(one-time)
FY12 100% Restricted Fund
State Trunkline Fund
071122C0178 Cutting Edges for
Snow Plows (9' Cutting Edges)
SECTION VI - DTMB SUBMITTED - CONTRACT CHANGES
8.
9.
DEPARTMENT OF STATE POLICE
1)
Digital Ally, Inc.
Overland Park, KS
$ 2,040,000.00 Amendment
$ 2,489,315.00 New Total
FY12 - 13 100% General Fund
071B1300202 Additional funding
for Digital In-Car Video
Systems
2)
Kustom Signals, Inc.
Lenexa, KS
$ 3,060,000.00 Amendment
$ 6,684,399.26 New Total
FY12 - 13 100% General Fund
071B1300203 Additional funding
for Digital In-Car Video
Systems
DEPARTMENT OF TECHNOLOGY, -MANAGEMENT AND BUDGET
1)
Comouware Corporation
Detroit, MI
418,291.18 Amendment
$ 3,3C1,706.18 New Total
FY12 100% General Fund
07182200039 Additional funding
for the BAA Secure Site ReWrite Project for the
Department of Education
5
August 7,2012, No. 12
9.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET continued
2)
Decision Support, LLC
Matthews, NC
4
•
3)
HP Enterprise Services LLC
Lansing, MI
159,039.89 Amendment
374,673.69 New Total
FY13 - 17 100% Revolving Fund
Varies by Agency
07180200035 Additional funds
for two, one-year options to
contract for annual maintenance
for the URSA Infosuite
500,000.00 Amendment
$ 5,489,440.00 New Total
FY13 100% General Fund
07187200344 Additional funds
for a six-month extension of
the contract for the Integrated
Tax Project Contract Office for
the Department of Treasury
Various RE:START Vendors
Amendment(s) to existing
contract(s) for Short-term
Staff Augmentation for
Information Technology for
various departments
4)
NOT TO EXCEED
128,960.00 Amendment
257,324.80 New Total
FY12 100% Revolving Fund
Telecom Revolving Fund
07181300324 Additional funding
to exercise the first option
year to add funds fcr the
continuation of services of a
Project Coordinator to provide
continued support of
telecommunications Design
Services
V2Soft
(Pankaj Kulkarni)
Bloomfield Hills, MI
SECTION VII - RELEASE OF FUNDS TO WORK ORDER
SECTION VIII - REVISION TO WORK ORDER
6
August 7,2012, No. 13
SECTION IX - CLAIMS - PERSONAL PROPERTY LOSS
10.
DEPARTMENT OF CORRECTIONS
Employee Claim
Randy Thelen
1)
$124.50
The claimant (12-SAB-054) requests $124.50 reimbursement for
damage to his vehicle when a rock from a lawnmower operated
by an inmate broke the rear window glass. The Committee
recommends approval of this claim.
Inmate Claims
2)
Ali Abbas #316665
$408.00
The claimant (12-SAB/DOC-321) requests $408.00 reimbursement
for miscellaneous items lost during transfer from one
facility to another. The Committee recommends approval of
$204.00 for this claim.
3)
Keshuna Abcumby #462754
$ 15.90
The claimant (12-SAB/DOC-043) requests $15.90 reimbursement
for her ear buds ordered and never received. The Committee
recommends approval of this claim.
George Abram #369737
$164.75
The claimant (12-SAB/DOC-358) requests $164.75 reimbursement
for his beard trimmers and store goods lost while under
control of the Department. The Committee recommends approval
of $22.25 for this claim.
5)
Daniel Bannasch #502031
$ 83.52
The claimant (12-SAB/DOC-248) requests $83.52 reimbursement
for his store bag and headphones stolen while under control
of the Department. The Committee recommends denial of this
claim.
7
August 7,2012, No. 14
10.
DEPARTMENT OF CORRECTIONS continued
6)
Paul Braddock #488575
$141.65
The claimant (11-SAB/DOC-116) requests $141.65 reimbursement
for
legal work and books damaged while under control of
the Department. The Committee recommends approval of $125.65
for this claim.
Ls
7)
Victor Bryant #269809
$159.94
The claimant (12-SAE/DOC-314) requests $159.94 reimbursement
for his TV damaged during transfer from one facility to
another. The Committee recommends approval of $87.23 for this
claim.
8)
Derrick Cabbil #141065
$160.06
The claimant (12-SAB/DOC-300) requests $160.06 reimbursement
for his TV damaged by staff. The Committee recommends
approval of $87.35 for this claim.
9)
Earland Collins #475522
$158.00
The claimant (12-SAB/DOC-233) requests $158.00 reimbursement
for his TV damaged by staff. The Committee recommends
approval of $8.00 for this claim.
10)
David Farnen #231127
$ 75.31
The claimant (12-SAB/DOC-312) requests $75.31 reimbursement
for personal pictures, adapter, tape player, ear buds, and TV
cable cord. The Committee recommends approval of $18.28 for
this claim.
11)
Steven Gardner #203705
$999.99
The claimant (12-SAB/DOC-228) requests $999.99 reimbursement
for his legal work and eyeglasses lost during transfer from
one facility to another. The Committee recommends denial of
this claim.
8
August 7, 2012, No. 15
10.
DEPARTMENT OF CORRECTIONS continued
12)
Stanley Gibbs #162140
$999.99
4
The claimant (12-SAB/DOC-351) requests $999.99 reimbursement
for miscellaneous items stolen while under control of the
Department. The Committee recommends denial of this claim.
13)
Russell Gilmore #184437
$ 59.89
The claimant (12-SAB/DOC-246) requests $59.89 reimbursement
for his Walkenhorst's order never received. The Committee
recommends approval of this claim.
14)
Alex Gomez #451207
$980.00
The claimant (12-SAB/DOC-303) requests $980.00 reimbursement
for various items lost while under control of the Department.
The Committee recommends approval of $482.04 for this claim.
15)
Tracy Hagewood #253540
$315.96
The claimant (12-SAB/DOC-374) requests $315.96 reimbursement
for his typewriter damaged during transfer from one facility
to another. The Committee recommends approval of $24.41 for
this claim.
16)
David Harper #280540
$ 48.08
The claimant (12-SAB/DOC-375) requests $48.08 reimbursement
for his ear buds, watch, and adapter lost while under control
of the Department. The Committee recommends approval of
$31.79 for this claim.
17)
Gilbert Hernandez #792370
$280.00
The claimant (11-SAB/DOC-528) requests $280.00 reimbursement
for miscellaneous items lost during transfer from one
facility to another. The Committee recommends approval of
this claim.
9
August 7,2012, No. 16
10.
DEPARTMENT OF CORRECTIONS continued
18)
Scott Hooks #416825
unspecified
The claimant (12-SAB/DOC-196) requests an unspecified amount
for items lost during transfer from one facility to another.
The Committee recommends approval of $8.22 for this claim.
19)
Deshawn Howard #416865
$698.76
The claimant (12-SAB/DOC-283) requests $698.76 reimbursement
for miscellaneous items stolen while under control of the
Department. The Committee recommends approval of $516.39 for
this claim.
20)
Lamare Jackson #121840
$ 83.00
The claimant (12-SAB/DOC-298) requests $83.00 reimbursement
for his TV stolen while under control of the Department. The
Committee recommends denial of this claim.
21)
Thomas Jackson #235083
$423.73
The claimant (12-SAB/DOC-249) requests $423.73 reimbursement
for his MP3 player, adapter, songs, watch, headphones and
radio lost during transfer from one facility to another. The
Committee recommends approval of $109.60 for this claim.
22)
Michael Johnson #372030
$ 36.75
The claimant (12-SAB/DOC-341) requests $36.75 reimbursement
for his gym shoes damaged by staff. The Committee recommends
approval of $36.75 for this claim.
23)
Anthony Jones #368988
$129.32
The claimant (12-SAB/DOC-175) requests $129.32 reimbursement
for his MP3 player damaged while under control of the
Department. The Committee recommends approval of $107.46 for
this claim.
10
August 7, 2012, No. 17
10.
DEPARTMENT OF CORRECTIONS continued
24)
James King #200816
$187.87
The claimant (12-SAB/000-301) requests $187.87 reimbursement
for his TV stolen while under control of the Department. The
Committee recommends denial of this claim.
25)
Roger Matt #201706
$800.00
The claimant (12-SAB/DOC-309) requests $800.00 reimbursement
for money allegedly removed from his trust account
unlawfully. The Committee recommends denial of this claim.
26)
William Matzke #377681
$ 47.95
The claimant (12-SAB/DOC-379) requests $47.95 reimbursement
for his watch, chain, and medallion lost while under control
of the Department. The Committee recommends approval of
$55.45 for this claim.
27)
Eugene McKinny #260969
$999.99
The claimant (12-SAB/DOC-371) requests $999.99 reimbursement
for his legal papers, eyeglasses, MP3 player, ear buds and
headphones lost while under control of the Department. The
Committee recommends approval of $658.96 for this claim.
28)
Tonia Miller #454814
$ 34.49
The claimant (12-SAB/DOC-265) requests $34.49 reimbursement
for her watch sent out for re p air and never returned. The
Committee recommends approval of this claim.
29)
Michael Mort #788782
$174.95
The claimant (12-SAB/DOC-402) requests $174.95 reimbursement
for his eyeglasses never received. The Committee recommends
approval of this claim.
11
August 7,2012, No. 18
10.
DEPARTMENT OF CORRECTIONS continued
30)
Richard Munoz #334623
$239.78
The claimant (12-SAB/DOC-294) requests $239.78 reimbursement
for miscellaneous items lost while under control of the
Department. The Committee recommends approval of $129.84 for
this claim.
31)
Marquez Palmer #723825
$ 14.46
The claimant (12-SAB/000-403) requests $14.46 reimbursement
for his glue and eraser ordered and never received. The
Committee recommends approval of this claim.
32)
Kenneth Parnell #670180
$142.50
The claimant (12-SAB/DOC-356) requests $142.50 reimbursement
for his TV damaged while under control of the Department. The
Committee recommends approval of $91.20 for this claim.
33)
Joseph Peacock #285231
$102.74
The claimant (12-SAB/DOC-348) requests $102.74 reimbursement
for his cassette tapes lost while under control of the
Department. The Committee recommends approval of $29.89 for
this claim.
34)
David Pierce #266528
$ 69.50
The claimant (12-SAB/DOC-355) requests $69.50 reimbursement
for his hygiene products, Walkman and headphones lost during
transfer from one facility to another. The Committee
recommends approval of $52.48 for this claim.
35)
John Rea #248747
$ 40.88
The claimant (12-SAB/DOC-307) requests $40.88 reimbursement
fcr his radio and headphones lost while under control of the
Department. The Committee recommends approval of $20.44 for
this claim.
12
August 7,2012, No. 19
10.
DEPARTMENT OF CORRECTIONS continued
36)
Corey Robinson 4313841
$603.08
The claimant (12-SAB/DOC-319) requests $603.08 reimbursement
for his MP3 player and down2oaded music damaged by staff. The
Committee recommends approval of $103.20 for this claim.
37)
Rudolf° Rodriguez #231553
$368.03
The claimant (12-SAB/DOC-352) requests $368.02 reimbursement
for miscellaneous items lost while under control of the
Department. The Committee recommends approval of $80.72 for
this claim.
38)
Gerald Short 4271164
$999.99
The claimant (12-SAB/DOC-251) requests $999.99 reimbursement
for his typewriter confiscated by staff. The Committee
recommends denial of this claim.
39)
Scott Stasevich #234980
$ 77.00
The claimant (12-SAB/DOC-376) requests $77.00 reimbursement
for his tape player, beard trimmers, headphones, and scissors
stolen while under control of the Department. The Committee
recommends q i-_ croval of $33.91 for this claim.
40)
Kim Staton 4188237
$165.65
The claimant (12-SAB/DOC-295) requests $165.65 reimbursement
for her MP3 player, adapter and carving spatulas lost while
under control of the Department. The Committee recommends
approval of $158.92 for this claim.
41)
James Trammel 4236184
$160.06
The claimant (12-SAB/DOC-315) requests $160.06 reimbursement
for his TV damaged during transfer from one facility to
another. The Committee recommends approval of $81.95 for this
claim.
13
August 7,2012, No. 20
10.
DEPARTMENT CF CORRECTIONS continued
42)
James Udell #236200
$186.58
The claimant (12-SAB/DOC-245) requests $186.58 reimbursement
for his cassette player, watch, razor, and Walkman lost while
under control of the Department. The Committee recommends
denial of this claim.
43)
Quantrell Watkins #743129
$ 65.05
The claimant (12-SAB/DOC-380) requests $65.05 reimbursement
for his Secure Pak lost while under control of the
Department. The Committee recommends approval of this claim.
44)
Lewis Williams #140365
$123.39
The claimant (12-SAB/DOC-339) requests $123.39 reimbursement
for his cosmetics/toiletries lost while under control of the
Department. The Committee recommends denial of this claim.
45)
Percy Williams #244275
$120.00
The claimant (12-SAB/DOC-373) requests $120.00 reimbursement
for his MP3 player damaged while under control of the
Department. The Committee recommends ap p roval of $82.77 for
this claim.
Tyrone Williams #126996
$ 90.00
The claimant (12-SAB/DOC-347) requests $90.00 reimbursement
for his footlocker damaged while under control of the
Department. The Committee recommends denial of this claim.
11.
DEPARTMENT OF STATE
Citizen Claim
1)
Matthew Mead
$265.00
The claimant (12-SAB-041) requests $265.00 reimbursement for
towing and impound charges due to a Secretary of State error.
The Committee recommends denial of this claim.
SECTION X - CLAIMS - PERSONAL INJURY LOSS
14
August 7,2012, No. 21
SECTION XI - SPECIAL ITEMS
12.
DEPARTMENT OF CORRECTIONS
1) Requests permission to dispose of unclaimed and abandoned
prisoner property without intrinsic value in accordance with
PD-BCF-53.01, Section IV, Abandoned and Unclaimed Property
from the following facilities:
Baraga Correctional Facility -8/8/2012
13.
DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS
1)
The Unemployment Insurance Agency requests approval to writeoff $5,997,455.15 in uncollectible taxes and penalties on
quarters from employer accounts on which collection is no
longer possible for one of the following reasons:
a)
b)
c)
d)
e)
14.
Barred by Statute,
Discontinued Corporation - No Assets,
Discharged Bankrupt Corporation,
Deceased Employer - Insufficient Estate, or
Discontinued Corporation - No Assets (Reimbursing
Employers).
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1.
FY 2012 Supplemental:
Release allotments for capital
outlay appropriations included in Section 102 of Public Act
192 of 2012 totaling $1,800 ($1,800 state general fund) for
the fiscal year ending Se p tember 30, 2012. The act
effectively authorizes the construction of eighteen
university and community college capital outlay projects
totaling $613.1 million, of which $304.5 million state
share. Primary financing for the state share is provided
through long-term notes issued by the State Building
Authority (detail attached).
15
August 7,2012, No.22
14.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET continued
FY 2012 Supplemental:
2.
Release allotments for a Department
of Technology, Management and Budget capital outlay
appropriation included in Section 111(2) of Public Act 236
of 2012 totaling $200,000 ($200,000 state general fund) for
the fiscal year ending September 30, 2012. The $200,000
appropriation to the institutional road program is earmarked
in Section 351 for an access road project at Montcalm
Community College (detail attached).
3.
FY 2013 Appropriations:
Release allotments for capital
outlay appropriations included in Public Act 200 of 2012 for
the following departments for the fiscal ending September
30, 2013 (detail attached):
Agriculture
(Art. I, Sec. 111)
Military and Veterans Affairs
(Art. XIII, Sec. 106)
Natural Resources
(Art. XIV, Sec. 114)
Technology, Mgmt. & Budget
(Art. VIII, Sec. 107, 9-10)
Transportation
(Art. XVII, Sec. 119)
$500,000
$31,766,000
$18,376,500
$30,000,000
$110,734,700
The Director of the Department of Technology, Management and Budget
recommends approval by the State Administrative Board of the items
contained in Sections I, II, III, IV, V, and VI of this agenda.
Approval by the State Administrative Board of these award
recommendations does not require or constitute the award of same. Award
of contracts shall be made at the discretion of the DTMB Director or
designee.
16
August 7, 2012, No. 23
7/23/2012 11:50am FINAL
RECOVERY ACT
AGENDA
FINANCE AND CLAIMS COMMITTEE
July 31, 2012, 11:00 a.m.
Lake Superior Room
Ist Floor, Michigan Library
and Historical Center
FUNDS
STATE ADMINISTRATIVE BOARD
August 7, 2012, 11:00 a.m.
Lake Superior Room
1St Floor, Michigan Library
and Historical Center
This agenda is for general informational purposes only.
At its discretion the Finance and Claims Committee may revise
this agenda and may take up other issues at the meeting
SECTION I - AGENCY SUBMITTED - NEW CONTRACTS
SECTION II - AGENCY SUBMITTED - CONTRACT CHANGES
SECTION III - AGENCY SUBMITTED - NEW GRANTS
SECTION IV - AGENCY SUBMITTED - GRANT CHANGES
la. DEPARTMENT OF COMMUNITY HEALTH
1)
Michigan State University
East Lansing
257,843.00 Amendment
$ 8,133,768.00 New Total
FY12 57.62% Federal Fund
1.31% Recovery Act Fund
8.94% General Fund
3.19% Private Funds
17.76% Local Funds
11.18% Restricted Fund
See bid tab for list of funds
Additional funds for various
community health projects
August 7,2012, No. 24
la.
DEPARTMENT OF COMMUNITY HEALTH continued
2)
Various grantees
(Listing on file)
389,794.00 Amendment
$122,800,513.00 New Total
FY12 63.26% Federal Fund
0.17% Recovery Act Fund
30.39% General Fund
4.32% Private Funds
1.86% Restricted Fund
See bid tab for list of funds
Additional funds for improved
access to critical health
services
SECTION V - DTMB SUBMITTED - NEW CONTRACTS
SECTION VI - DTMB SUBMITTED - CONTRACT CHANGES
SECTION VII - RELEASE OF FUNDS TO WORK ORDER
SECTION VIII - REVISION TO WORK ORDER
SECTION IX - CLAIMS - PERSONAL PROPERTY LOSS
SECTION X - CLAIMS - PERSONAL INJURY LOSS
SECTION XI - SPECIAL ITEMS
The Director of the Department of Technology, Management and Budget
recommends approval by the State Administrative Board of the items
contained in Sections I, II, II:, IV, V, and VI of this agenda.
Approval by the State Administrative Board of these award
recommendations does not require or constitute the award of same. Award
of contracts shall be made at the discretion of the DTMB Director or
designee.
2
August 7, 2012, No. 25
Mr. Stibitz presented the Finance and Claims Committee Reports for the regular
meeting of July 31, 2012, and the special meeting of August 7, 2012. After
review of the foregoing Finance and Clqims Committee Reports, Mr. Stibitz
moved that the Report covering the regular meeting of July 31, 2012, and the
special meeting of August 7:2012, be approved and adopted. The motion was
supported by Ms. Laverty and unanimously approved.
APPROVED
August 7, 2012
August 7, 2012, No. 26
Michigan State
Administrative Board
COMMITTEE REPORT TO THE
STATE ADMINISTRATIVE BOARD
The Honorable Rick Snyder, Governor
and
Members of the State Administrative Board
A Regular meeting of the Transpottation and Natural Resources
Committee was held at 11:00 a.m. on July 31, 2012. Those present
being:
Chairperson: Rose Jarois, representing
Secretary of State Johnson
pp roved
Member:
Jenell Leonard, representing
Lt, Governor Calley
-Approved'
Member.
Michael Reilly, representing
Attorney General Schuette
Approved
Others:
•
-921€ 4etja
Sherry Bond, Patrick Mullen, Janet Rouse, Department of
Technology, Management and Budget; Demetrius Parker, Bill
Rottiers, Department of Transportation
Ms. Jarois called the meeting to order.
There was no Department of Environmental Quality Agenda presented.
There was no Department of Natural Resources Agenda presented,
The Department of Transportation Regular Agenda was presented.
Following discussion, Mr. Reilly moved that the Transportation
Regular Agenda be recommended to the State Administrative Board for
approval with Items 2 and 3 of the Transportation Regular Agenda
contingent upon approval by the Office of Commission Audit. Supported
by Ms. Leonetti, the motion wa g unanimously adopted.
Ms. Jarois adjourned the meeting.
At the State Administrative Board meeting on August 7, 2012, Item 3
of the Regular Transportation Agenda was withdrawn by the Department
of Transportation.
August 7, 2012, No. 27
AGENDA
FINAL 7.24.12
DEPARTMENT OF TRANSPORTATION
TRANSPORTATION and NATURAL RESOURCES COMMITTEE
STATE ADMINISTRATIVE BOARD
T&NR Meeting: July 31, 2012— Lake Superior Room,
1st Floor, Michigan Library and Historical Center, 11:00 AM
State Administrative Board Meeting: August 7, 2012 — Lake Superior Room,
1st Floor, Michigan Library and Historical Center, 11:00 AM
This agenda is for general informational purposes only. At its discretion, the Transportation and
Natural Resources Committee may revise this agenda and may take up other issues at the
meeting.
CONTRACTS
1.
HIGHWAYS — IDS Engineering Services
Authorization (12) under Contract (2012-0240) between MDOT and HNTB Michigan,
Inc., will provide for the Intelligent Transportation System (ITS) system manager and
integration oversight services for the deployment of ITS device subsystems on 1-275
from 1-75 to the I196/M-14 interchange in Monroe and Wayne Counties (CSs various —
.1N 11643A). The work items will include, project management; post-design services and
manufacturer's acceptance testing; system requirement, configuration integration, and
acceptance documentation; and field integration oversight. The authorization will be in
effect from the date of award through December 13, 2014. The authorization amount will
be $559,453.80. The contract term is December 14, 2011, through December 13, 2014.
Source of Funds: 100% Federal Highway Administration Funds.
2.
*HIGHWAYS - Construction Engineering Services
Contract (2012-0630) between MDOT and HNTB Michigan, Inc., will provide for full
construction engineering services to be performed for the reconstruction of US-23 from
the Ohio state line to School Road, Monroe County. The work items will include project
administration, inspection, staking, quality assurance testing and reporting,
documentation of quantities, and finalizing all project documentation. The contract
amount will be S1,607,414.01. The contract will be in effect from the date of award
through May 31, 2014. Source of Funds: 81.85% Federal Highway Administration
Funds and 18.15% State Restricted Tninkline Funds.
D n tes a n n- tandard contract/amendment
7/24/2012
Page I
August 7, 2012, No. 28
3.
*HIGHWAYS - IDS University Research Services
Authorization (1) under Contract (2012-0635) between MDOT and Grand Valley State
University (GVSU) will provide for a study of the remanufacturing, repurposing, and
recycling of lithium-ion batteries in public transit vehicle& The university will develop
supply-demand and recycling models, identify constraining issues, design and implement
manufacturing processing techniques for overcoming these issues, and estimate the
economic impact of such developments. The authorization will be in effect from date of
award through December 31, 2013. The authorization amount will be $259,428.22. The
contract term is July 25, 2012, through July 24, 2016. Source of Funds: Federal Highway
Administration Funds — $100,000; State Restricted Trunkline Funds — $50,000; GVSU
Funds - $109,428.22.
4.
*TRANSPORTATION PLANNING — Increase Services and Amount, Extend Tenn
Amendatory Contract (2011-0166/A3) between MDOT and Commonwealth Cultural
Resources Group, Inc., will provide for the performance of additional services and will
increase the contract amount by $149,996.53, and will extend the contract term by
approximately eight months to provide sufficient time for the consultant to complete the
services. Additional tasks are needed to meet the requirements set forth in Section 106 of
the National Historic Preservation Act. The additional services will include the
excavation of significant archaeological deposits at archaeological site 200T3 to mitigate
the impacts of a proposed dewatering area in association with the construction on M-23
in Ottawa County. The original contract provides for field investigations of two
archaeological sites that are eligible for listing on the National Register of Historic Places
in advance of construction activities for the M-231 bridge over the Grand River. The
revised contract term will be from April 6, 2011, through June 30, 2014. The revised
contract amount will be $1,311,884.67. Source of Funds- 80% Federal Highway
Administration Funds and 20% State Restricted Comprehensive Transportation Funds.
* Denotes a non-standard contract/amendment
7/24/2012
Page 2
August 7, 2012, No. 29
BID LETTING
STATE PROJECTS
5.
LETTING OF JULY 11, 2012
PROPOSAL 1207002
PROJECT IM 82292-113911, ETC
4
LOCAL AGRMT.
START DATE - 10 days after award
COMPLETION DATE - JUNE 15, 2013
ENG. EST.
LOW BID
$ 1,182,312.71 $ 1,427,037.58
% OVER/UNDER EST.
20.70 %
Bridge rehabilitation including joint replacement, deck patching,
epoxy overlay, railing, slab fascia, beam end repairs, end
diaphragm, piers 1 and 2 cap, elastomeric pad, slopewall
replacement, substructure patching repairs, and approach on 1-275
southbound and northbound over Norfolk Southern Railroad, Wayne
County.
5.00 % DBE participation required
BIDDER
C. A. Hull Co., Inc.
AS-SUBMITTED
AS-CHECKED
$ 1,427,037.58
Walter Toebe Construction Company $ 1,553,854.05
Z Contractors, Inc.
$ 1,742,231.93
Anlaan Corporation
$ 1,920,974.98
J. Slagter & Son Construction Co.
Davis Construction, Inc.
E. C. Korneffel Co.
Same
Same
Same
Same
1 **
2
3
4
4 Bidders
6.
LETTING OF JULY 11, 2012
PROPOSAL 1207064
PROJECT M 11016-M51203
LOCAL AGRMT.
START DATE - JULY 30, 2012
COMPLETION DATE - AUGUST 31, 2012
ENG. EST.
384,199.66 $
LOW BID
589,553.42
% OVER/UNDER EST.
53.45 %
0.35 mi of hot mix asphalt cold milling and resurfacing, and
concrete pavement repairs on 1-94 at various locations near Napier
Avenue, Empire Avenue, and the 1-196 bridge, Berrien County.
0.00 % DBE participation required
BIDDER
Michigan Paving and Materials Comp $
Rieth-Riley Construction Co., Inc. $
AS-SUBMITTED
589,553.42 Same
659,994.26 Same
AS-CHECKED
1 **
2
2 Bidders
* Denotes a non-standard contract/amendment
7124120t2
Page 3
August 7, 2012, No. 30
LETTING OF JULY 11, 2012
PROPOSAL 1207068
PROJECT NH 67017-116543
LOCAL AGRMT.
START DATE - AUGUST 06, 2012
COMPLETION DATE - 15 working days
7.
ENG. EST.
842,914.86 $
$
LOW BID
806,489.95
% OVER/UNDER EST.
-4.32
%
1
9.21 ml of overband crack filling and microsurfacing on US-131
northbound from north of US-10 northerly to north of 14 Mile Road.
Osceola County. This project includes a 2 year pavement performance
warranty.
A 2012 highway preventive maintenance project.
0.00 % DBE participation required
BIDDER
Strawser Construction Inc.
Pavement Maintenance Systems, LLC
AS
$
AS
806,489.95 Same
1 **
1 Bidder
LETTING OF JULY 11, 2012
ENG. EST.
LOW BID
PROPOSAL 1207073
$ 1,454,926.75 $ 1,696,305.16
PROJECT M 63051-M71241
LOCAL AGRMT.
k OVER/UNDER EST.
START DATE - 10 days after award
COMPLETION DATE - OCTOBER 28, 2012
16.59 %
8.
4.97 ml of hot mix asphalt cold milling and resurfacing, detail 7
joint repair, drainage structure adjustment and cleaning, and
pavement markings on M-1 from 14 Mile Road to 1-696 in the city of
Royal Oak, Oakland County.
0.00 % DBE participation required
BIDDER
Ajax Paving Industries, Inc.
Lois Kay Contracting Co.
Cadillac Asphalt, L.L.C.
Barrett Paving Materials Inc.
AS-SUBMITTED
$ 1,696,305.16 Same
$ 1,902,194.98 Same
$ 2,053,574.57 Same
AS- CHECKED
1 **
2
3
3 Bidders
• Denotes a non-standard contract/amendment
7/24/2012
Page 4
August 7, 2012, No. 31
LOCAL PROJECTS
9.
LETTING OF JULY 11, 2012
PROPOSAL 1207020
PROJECT STU 25049-115009
LOCAL AGRMT. 12-5286
START DATE - AUGUST 06, 2012
COMPLETION DATE - JUNE 30, 2013
ENG. EST.
LOW BID
$ 1,080,000.00 $ 1,193,961.40
% OVER/UNDER EST.
10.55 %
1.32 mi of hot mix asphalt cold milling and resurfacing, concrete
sidewalk and ramps, storm sewer, and earthwork on Carpenter Road
from Dupont Street to Saginaw Road in the city of Flint, Genesee
County.
5.00 t. DBE participation required
BIDDER
Ace Asphalt 8 Paving Company
Cadillac Asphalt, L.L.C.
Lois Kay Contracting Co.
AS-SLMMITTED
AS-CHECKED
$ 1,193,961.40 Same
$ 1,393,918.27 Same
1 **
2
2 Bidders
la
LETTING OF JULY 11, 2012
PROPOSAL 1207023
PROJECT STUL 58471-116073
LOCAL AGRMT. 12-5297
START DATE - 10 days after award
COMPLETION DATE - SEPTEMBER 28, 2012
ENG. EST.
572,080.70 $
LOW BID
677,482.50
% OVER/UNDER EST.
18.42 t
2.51 mi of cold constructed asphalt pavement resurfacing, pavement
removal, hot mix asphalt approaches, aggregate shoulders, and
pavement markings on West Dunbar Road from Raisinville Road east to
US-24, Monroe County.
3.00 % DBE participation required
BIDDER
Cadillac Asphalt, L.L.C.
Gerken Paving, Inc.
Barrett Paving Materials Inc.
Ajax Paving Industries, Inc.
Florence Cement Company
AS-SUBMITTED
$
$
$
$
677,482.50
691,504.56
772,144.46
831,864.20
AS-CHECKED
Same
Same
Same
Same
1
2
3
4
4,*
4 Bidders
* Denotes a non-standard contract/amendment
7124/2012
Page 5
August 7, 2012, No. 32
11.
LETTING OF JULY 11, 2012
PROPOSAL 1207048
$
PROJECT STE 82121-100798
LOCAL AGRMT. 12-5299
START DATE - 10 days after award
COMPLETION DATE - SEPTEMBER 19, 2014
ENG. EST.
654,413.00 $
LOW BID
751,791.00
% OVER/UNDER EST.
14.88 %
1.05 mi of hot mix asphalt removal and resurfacing, concrete curb,
gutter, sidewalk, and ramps, streetscape, ornamental fencing, and
landscaping on Five Mile Road from Kinloch Street east to Aubrey
Street and on Beech Daly Road from Elba Street north to Midland
Avenue, Wayne County.
4.00 1 DBE participation required
BIDDER
AS-SUBMITTED
Century Cement Company, Inc.
Warren Contractors & Development,
Goretski r s Construction Company
3
751,791.00 Same
835,620.50 Same
899,723.00 Same
AS-CHECKED
1 **
2
3
Bidders
PRE-APPROVAL
FREIGHT SERVICES PROJECT
12.
LETTING OF AUGUST 10, 2012
PROPOSAL 1208602
PROJECT AO 76100-117195
LOCAL AGRMT
START DATE - 10 days after award
COMPLETION DATE - AUGUST 31, 2013
PREQUALIFICAT/ON LEVEL
$ 1,908,000.00
11.43 mi of track rehabilitation and crossing on state-owned railway
operated by the Great Lake Central Railroad Company, Clinton and
Shiawassee Counties.
0.00 % DBE participation required
In accordance with MDOT's policies and procedures and subject to concurrence by the Federal
Highway Administration, the preparation and award of the appropriate documents approved by
the Attorney General, and compliance with all legal and fiscal requirements, the Director
recommends for approval by the State Administrative Board the items on this agenda.
* Denotes a non-standard contract/amendment
7/24/2012
Page 6
August 7, 2012, No. 33
The approval by the State Administrative Board of these contracts does not constitute the award
of same. The award of contracts shall be made at the discretion of the Director-Department of
Transportation when the aforementioned requirements have been met. Subject to exercise of that
discretion, I approve the contracts described in this agenda and authorize their award by the
responsible management staff of MDOT to the extent authorized by, and in accordance with, the
December 14, 1983, resolution of the State Transportation Commission and the Director's
delegation memorandum of April 13, 2011.
Respe fully submitted, z
tit Kirk T. Steudle
v
Director
* Denotes a non-standard contract/amendment
7124/2012
Page 7
August 7, 2012, No. 34
Mr. Senyko presented the Transportation and Natural Resources Committee
Report for the regular meeting of July 31, 2012. After review of the foregoing
Transportation and Natural Resources Committee Report, Mr. Senyko moved
that the Report covering the regular meeting of July 31, 2012, be approved and
adopted with Item 3 of the Regular Transportation Agenda withdrawn by the
Department of Transportation at the State Administrative Board meeting on
August 7, 2012. The motion was supported by Mr, Reilly and unanimously
approved.
8.
MOTIONS AND RESOLUTIONS:
NONE
9.
ADJOURNMENT:
Mr. Gadola adjourned the meeting.
'\. 42-tyvt,
Lia)LeC
SE ETARY
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•
CHAIRPERSON