APPROVED

APPROVED
SEP 1 3 2012
MICHIGAN STATE
TIVE
BOARD
ADMINISTRA
Lansing, Michigan
August 21, 2012
A regular meeting of the State Administrative Board was held in the Lake Superior Room,
1st Floor, Michigan Library and Historical Center, on Tuesday, August 21, 2012, at 11:00
a.m.
Present:
Mike Gadola, Legal' Counsel, representing Rick Snyder, Governor,
Chairperson
Nat Forstner, Chief of Staff, representing Brian Calley, Lt. Governor
Rose Jarois, Director, Department Services Administration, representing
Ruth Johnson, Secretary of State
Michael Reilly, Assistant Attorney General, representing Bill Schuette, Attorney
General
Joseph Fielek, Director, Bureau of State and Authority Finance, representing
Andy Dillon, State Treasurer
Janet Laverty, Director, Office of Financial Management, representing Michael
P. Flanagan, Superintendent of Public Instruction
Laura Mester, Chief Administrative Officer, representing Kirk T. Steudle,
Director, Department of Transportation
Sherry Bond, Secretary
Others Present:
Patrick Mullen, Leasa Plaunt, Debbie Roberts, Janet Rouse, TeAnn Smith, Department of
Technology, Management and Budget; Bill Raters, Department of Transportation; Tony
Des Chenes, Michigan Legislative Consultants
1.
CALL TO ORDER:
Mr. Gadola called the meeting to order and led the Pledge of Allegiance to the Flag.
2.
READING OF MINUTES OF PRECEDING MEETING AND APPROVAL
THEREOF:
Ms. Jarois moved that the minutes of the regular meeting of August 7, 2012, be
approved and adopted. The motion was supported by Mr. Reilly and unanimously
approved.
3.
HEARING OF CITIZENS ON MATTERS FALLING UNDER JURISDICTION OF THE
BOARD:
NONE
August 21, 2012, No. 2
4.
COMMUNICATIONS:
NONE
5.
UNFINISHED BUSINESS:
NONE
6.
•
NEW BUSINESS:
Retention and disposal Schedules
DEPARTMENT OF HUMAN SERVICES, Adult and Child Welfare Field Operations,
08/21/2012
Ms. Mester moved that the Retention and Disposal Schedule be approved and
adopted. The motion was supported by Ms. Laverty and unanimously approved.
7.
REPORTS AND RECOMMENDATIONS OF COMMITTEES:
(Please see the following pages)
APPROVED
August 21, 2012
August 21, 2012, No. 3
Michigan State
Administrative Board
COMMITTEE REPORT TO THE
STATE ADMINISTRATIVE BOARD
The Honorable Rick Snyder, Governor
and
Members of the State• Administrative Board
A regular meeting of the Building Committee was held at 11:00 a.m.
on August 14, 2012. Those present being:
Chairperson: Joseph Fielek, representing
State Treasurer Dillon
Approved
Member:
Elizabeth Clement, representing
Governor Snyder
Approved
Member.
Nat Forstner, representing
Lt. Governor Calley
Approved
Others: Iris Lopez, Michael Reilly, Department of Attorney General; Tom
Graf, Department of Environmental Quality; Rose Jarois, Department
of State; Sherry Bond, Lease flaunt, Janet Rouse, Carol Schulz,
Department of Technology, Management and Budget; Bill Rottiers,
Department of Transportation
Mr. Fielek called the meeting to order.
The Building Committee Regular Agenda and Supplemental Agenda were
presented.
Following discussion, Ms. Clement moved that the Regular Agenda and
Supplemental Agenda be recommended to the State Administrative Board
for approval. Supported by Mr. Forstner, the motion was unanimously
adopted.
Mr. Fielek adjourned the meeting.
08/13112 — 10:00 am - FINAL
August 21, 2012, No. 4
AGENDA
BUILDING COMMITTEE / STATE ADMINISTRATIVE BOARD
August 14, 2012 / August 21, 2012
11:00 A.M. Lake Superior Room 1 g Floor
Michigan Library and Historical Center
This agenda is for general informational purposes only. At its discretion, the Building
Committee may revise this agenda and may take up other issues at the meeting.
AWARD OF CONSTRUCTION CONTRACT
1 DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET, LANSING
— DTMB Records Building — HVAC Upgrades
File No. 071/11407.JNS - Index No. 44315- Contract No. Y 12334
Low Responsive Bidder: Skabardis Custom Builders, Inc., Saginaw;
$796,400.00
Description and Justification
The purpose of this contract is to replace the air handling units within the main
warehouse including the demolition of existing overhead unit heaters and utilization of
surplus Trane Voyager heating and cooling units. Existing unit heaters at the DTMB
Records Building are beyond their useful life and in continuous need of repair. In
addition, due to the location of many of these existing unit heaters, access for repairs is
a safety issue placing maintenance staff at risk, requiring training in fall protection and in
the use of personal protective equipment. The Trane Voyager heating and cooling units
were originally installed at the Michigan State Fair Grounds in 2006 and were salvaged
by DTMB in 2009 when the State Fair Facility was closed. Use of the salvaged units
significantly reduces project construction costs.
Funding Source
100% Agency Operating Funds - BOC
2 DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET, LANSING
— Lansing Capitol Complex; Allegan Parking Ramp and Hall of Justice East
Parking Ramp — Move VTS Downtown Motor Pool from Allegan Ramp to Hall of
Justice East Parking Ramp
File No. 071/12087.GAG - Index No. 67089 - Contract No. Y 12335
Low Responsive Bidder: Paulus James PAT SDV JV, LLC, Rochester Hills;
$549,270.00
Description and Justification
The purpose of this contract is to construct new facilities required to relocate the
existing motor pool operation from the Allegan Parking Ramp to the Hall of Justice
08/13112 — 10:00 am - FINAL
August 21, 2012, No. 5
(HOJ) East Parking Ramp. The objective is to replicate the existing Vehicle and
Transportation Services (WS) downtown motor pool operations, currently located on
the upper level of the Allegan parking ramp, to the first and second levels of the Hall of
Justice east parking ramp. The project scope of work includes: construction of a new
VTS motor pool office building; a new two (2) bay vehicle service building with
assoCiated service equipment; an ADA compliant, unisex rest room facility for both staff
and customer use; relocating the existing vehicle key vending kiosk and security
camera. This move will allow a greater number of Motor Pool parking spaces for
increased utilization of the motor pool. It will also allow the facilities division to increase
the number of spaces rented in the Hall of Justice parking ramp and provide more
Allegan Ramp parking to state employees.
Funding Source
100% Agency Operating Funds - YTS
3 DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET, JACKSON
— Jackson State Office Building — Repave six (6) parking lots
File No. 071/12219.RMP - Index No. 46576 - Contract No. Y 12336
Low Responsive Bidder: Michigan Paving & Materials Company, Lansing;
$605,273.44
Description and Justification
The purpose of this contract is to remove concrete sidewalks and asphalt pavement in
six parking lots and replace with minimum 8" gravel base with 3-1/2" HMA asphalt
surface. The reconstruction of six (6) parking lots and selective reconstruction of
sidewalks and ramps will meet current ADA standards. The four employee surface lots
are badly deteriorating, have large cracks, some exceeding 3-4". The original two
customer lots are in excess of 30 years old and need replacement. The existing control
gates have exceeded their normal life expectancy. The parking lots require constant
and costly maintenance and repair.
Funding Source
100% Agency Operating Funds - BOC
4 DEPARTMENT OF CORRECTIONS, YPSILANTI — Women's Huron Valley
Correction Facility — Perimeter Road Drainage Improvements and Reconstruction
File No. 472/11431.RAN - Index No. 59110- Contract No. Y 12338
Low Responsive Bidder: Erie Construction, LLC, Woodhaven; $352,373.00
Description and Justification
The purpose of this contract is to correct drainage and rebuild a portion of the perimeter
patrol road. The poor drainage has contributed to the road's extremely poor condition
causing damage to the security patrol vehicles including tire blowouts and front-end
alignment issues.
Funding Source
100% Agency Operating Funds
2
08/13112 — 10:00 am - FINAL
August 21, 2012, No. 6
5. DEPARTMENT OF NATURAL RESOURCES, BATTLE CREEK — Fort Custer
State Recreation Area — Entrance Road Reconstruction
File No. 777/11051.BDW - Index No. 57090- Contract No. Y 12337
Low Responsive Bidder: Hoffman Brothers, Inc., Augusta; $326,528.95
Description and Justification
The purpose of this contract is to reconstruct the entrance road by milling, shaping and
compacting the existing Hot Mix Asphalt (HMA) surface and overlay the prepared base
with 3 inches of new HMA surface. The existing roadway is in a severe state of
degradation. The entrance road currently has Pavement Surface Evaluation and Rating
(PASER) scores of 2 and 4 (a scale of 1 to 10, 10 being excellent).
Funding Source
100% Park Improvement Funds
MODIFICATION TO PROFESSIONAL SERVICES CONTRACTS
6. DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET,
DIMONDALE — Various Buildings, State Secondary Complex — Building
Automation System HVAC Upgrades
File No. 071/10098.JNS - Index No. 44200- Contract No. Y10207
Byce and Associates, Inc., Kalamazoo; Modification No. 11, Increase $20,323.23
Description and Justification
The purpose of this modification is to provide final design/construction documents and
construction administration services to upgrade controls for the Michigan State Police
Forensics Building laboratory supply and exhaust air control valves, to update the
laboratory design occupied and unoccupied airflows to reduce outdoor air consumption,
to better reflect the current operation of the laboratories including airflow adjustments to
account for snorkels which have now been capped and to adjust relative laboratory
pressure issues to assure proper air flow direction between lab spaces. In addition, this
modification provides services to integrate two (2) PSSI power meters serving the
Hosting Center at the Operations Center, to furnish and install one (1) new Fluidwell
totalizer for a domestic water meter to replace an existing defective unit at the General
Office Building, to upgrade the JACE software to revision 3.6. at the General Office
Building to allow calendar export functions to the Siemens building control system, and
to provide additional graphical set point slider functionality at the MDOT Photo Lab for
thirty-one (31) dual-duct VAV boxes.
Funding Source
100% Agency Operating Funds - BOC
Base Contract
$208,514.23 Provide professional architectural
and/or engineering design and
construction administration services to
obtain contract documents for the
upgrades of the Building Automation
System HVAC Controls for various
3
08113112 — 10:00 am - FINAL
August 21, 2012, No. 7
$131,994.40
Modification No. 1
•
Modification No. 2
$244,138.05
Modification No. 3
$58,000.00
Modification No. 4
$4,598.90
Modification No. 5
$9,995.53
Modification No. 6
$8,832.88
4
buildings at the State Secondary
Complex Buildings.
Approved Director's Agenda 05121110
Provide additional Phase 600 and
Phase 700 professional
engineering/integration services
including Tridium JACE devices,
programming, point binding and
graphics for the Secondary Complex
General Office Building and the
Secondary Complex Operations Center
Approved State Ad Bd Agenda 10/19/10
Provide additional construction
administration services for incorporation
of Tridium JACE devices to the
statewide control system at the State
Secondary Complex Buildings.
Approved State Ad Bd Agenda 01/18/11
Provide necessary engineering services
for Bulletin preparation to obtain
contractor pricing for airflow measuring
devices to be installed on the air
handling units at the State Secondary
Complex Buildings.
Approved State Ad Bd Agenda 06/21/11
Provide a site survey and detailed
review of existing Heat Recovery
Systems on AHU-1, AHU-3 and AHU-4
at the MOOT Construction and
Technology Building.
Approved Director's Agenda 09/23/11
Provide bulletin documents for
contractor pricing to remove and
replace the existing pneumatic
humidifiers at the MOOT Construction
and Technology Building, and for the
addition of three (3) control valves on
existing chilled water coils, at the
Michigan State Police Training
Academy.
Approved Director's Agenda 09/30/11
The purpose of this modification is to
provide professional services to provide
bulletin documents for the addition of a
new JACE 200 with a Siemens Sys600
driver at the General Office Building to
08/13/12 — 10:00 am - FINAL
August 21, 2012, No. 8
Modification No. 7
$7,983.85
Modification No. 8
$177,012.75
Modification No. 9
$6,946.45
Modification No. 10
$77,300.20
Modification No. 11
Total Contract
$20,323.23
$955,640.47
I
allow the integration of points from the
Siemens HVAC equipment within the
building.
Approved Directors Agenda 12/02/11
Provide professional
architectural/engineering services for
steam meter sizing at 13 Secondary
Complex buildings.
Approved Directors Agenda 12/09/11
Provide design and construction to
integrate existing utility meters at twelve
buildings through the JACE Controllers
Approved State Ad Bd Agenda 02/07/12
Produce bulletin documents for
contractor pricing to upgrade two (2)
Tridium Web Supervisors from a 32-bit
to a 64-bit compliant version with the
64-bit version being necessary to
improve building automation system
performance.
Approved Director's Agenda 03/09/12
Provide additional
architectural/engineering and
construction services to furnish and
configure a new domestic water meter
at the MSP Forensics Center
(installation by General Contractor), and
to furnish, install and configure a new
natural gas meter at the MSP District
Headquarters Building, and a new
electric meter at the Secretary of State
Building
Approved State Ad Bd Agenda 06/29/12
See above justification
REVISIONS TO CONSTRUCTION CONTRACTS
7. DEPARTMENT OF ENVIRONMENTAL QUALITY, MUSKEGON — Zephyr NaphSol — Operation and Maintenance
File Na 777/11109.BDH - Index No. 44901 - Contract No. Y 11169
Superior Environmental Corporation, Marne; Contract Change Order No. 2,
Increase $180,000.00
5
08/13112 — 10:00 am - FINAL
August 21, 2012, No. 9
Description and Justification
The purpose of this change order is to provide for the continued operation and
maintenance of the remediation system at this former crude oil refinery from August 7,
2012 to February 13, 2013 (a total of 184 calendar days) when the project will begin to
be managed by the U.S. Army Corps of Engineers. The change order will increase the
provisionary allowance by $20,000.00 per bulletin #6, increase the cash allowance for
site utilities by $11,000.00 and the provisionary allowance for operation and
maintenance by $150,000.00.
Funding Source
100% Strategic Water Quality Initiative Funds
Base Contract
Change Order No. 1
Change Order No. 2
Total Contract
$251,230.00 Approved State Ad Bd Agenda
06/07/11
$20,000.00 80% Field Conditions, 20% Scope
Change
180,000.00 100% Scope Change
$451,230.00
LEASE FOR PRIVATE PROPERTY
8. DEPARTMENT OF STATE, OAK PARK — New Lease No. 11574 between
Parkwoods Plaza Center, LLC, 4036 Telegraph Road, Suite 201, Bloomfield
Hills, 48302, as Lessor, and the State of Michigan by the Department of
Technology, Management & Budget for the Department of State, as Lessee, for
5,001 square feet of office space located at 13401 W. Ten Mile Road, Oak Park,
MI 48237. The Lease is effective upon obtaining State Administrative Board
approval and required signatures. The annual per square foot rental rate for this
space beginning September 1, 2012, or upon substantial completion, is $16.00
($6,668.00 per month). This is a full service Lease. This Lease contains two 5year renewal options with an annual per square foot rental rate of $17.60
($7,334.80 per month). This Lease contains a Standard cancellation clause with
90 days notice. The Attorney General has approved this Lease as to legal form.
Purpose/Business Case:
This Lease is a new location and will provide services to the citizens in a centralized
area of Oak Park.
Benefit:
This Lease will provide a cost savings of over $4,500 per month or $54,000 annually.
This is due to the new space being a full service lease, smaller (over 27%) and more
efficient.
Funding Source:
99.06% Restricted Funds (TACF 43.04%; Auto Repair Facilities 0.12%; Child Support
Clearance 0.18%; Driver Fees 20.56%; PID 1.59%; Re-instatement Fees 0.85%;
Vehicle Theft Prevention 0.06%; Mobile Home Commission 0.50%; Marine Safety Fund
0.15%; Enhanced Driver & PID 4.53%; Snowmobile Registration Fees 0.38%; IDG MDOT Transportation 26.69%; Recreational Passport 0.040%)
6
08)13/12 - 10:00 am - FINAL
August 21, 2012, No. 10
0.94% General Fund/GP
Commitment Level:
10 year lease with two 5 year renewal options; however, this Lease contains a Standard
cancellation clause with 90 days notice.
Risk Assessment:
Non-approval of this Lease will not bllow the Department of State to capture lease
savings and move into a more centralized area.
Zip Code:
48237
ADDENDUM TO LEASE FOR STATE-OWNED PROPERTY
9. DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET, LANSING Addendum No. 1 to Lease No. 11061 effective August 1, 2012, through
November 30, 2014, with Lake Trust Credit Union, 501 South Capitol Avenue,
Lansing, MI 48933, as Lessee, and the State of Michigan by the Department of
Technology, Management & Budget as Lessor, for a total of 344 square feet of
office space used for siting Automatic Teller Machines (ATMs) at various Stateowned office buildings in the Lansing area. This Addendum reduces the total
leased area 24 square feet by eliminating an ATM site at the Hall of Justice
located at 925 West Ottawa Street, Lansing, MI 48933. Effective August 1, 2012,
the new total leased area will be 320 square feet split among nine remaining
ATM locations. Effective August 1, 2012, the annual rent shall be reduced
accordingly by $476.16 to $6,351.84 ($529.32 per month). This Lease contains
an Either Party cancellation clause with 90 days notice. The Attorney General
has approved this Lease as to legal form.
Purpose/Business Case:
This Addendum provides for a reduction in leased space and a commensurate rent
reduction as requested by the Lessee, Lake Trust Credit Union.
Benefit:
This Addendum allows the State to accommodate the Lessee's space reduction request
without having to cancel the entire Lease and disrupt ATM services even more widely.
The State retains its right to have ATM services in the premises vacated by Lake Trust
Credit Union provided by other financial institutions.
Funding Source:
Income to the State
Commitment Level:
Through November 30, 2014; however, the Lease contains an Either Party cancellation
clause with 90 days notice.
Risk Assessment:
Non-approval of this Addendum will hinder the Department from accommodating the
Lessee's minor space reduction request without having to cancel the entire Lease which
would eliminate ATM access in other State office buildings.
Zip Code:
48933
7
08/13112 —
10:00 am - FINAL
August 21, 2012, No. 11
ADDENDUM TO SUBLEASE FOR PRIVATE PROPERTY
10 DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET, GRAND
RAPIDS - Addendum No. 3 to Sublease No. 10954 approved by the State
Administrative Board on April 2, 2002, Item No. 11, between The City of Grand
Rapids, a Municipal Corporation, 300 Monroe Avenue NW., Grand Rapids, MI
49503, 'as Sublessor, and the State of Michigan by the Department of
Technology, Management & Budget for the Department of Technology,
Management & Budget, as Sublessee, for 137,000 square feet of space located
at One North Division Avenue, Grand Rapids, MI 49503. This Addendum
provides for a rental rate reduction beginning October 1, 2012. This Addendum is
effective upon obtaining State Administrative Board approval and required
signatures and continues to the termination date of the Sublease, or any
extension. The annual rental rate for this space beginning October 1, 2012, shall
not exceed $2,700,000.00 per year. The actual rental amount will be set once
the Grand Rapids Building Authority bonds are sold. This Addendum contains a
Legislative cancellation clause with 60 days notice. The Attorney General has
approved this Addendum as to legal form. The Sublease met the criteria
requiring approval of the Joint Capital Outlay Subcommittee of the Legislature.
The Subcommittee approved the Sublease on June 6, 2001.
Purpose/Business Case:
The purpose of this Addendum is to reduce the rental rate. The Department is satisfied
with the current location. The Lessor has kept the property in good condition and has
been responsive towards the needs of the Department.
Benefit:
The Addendum allows the Department to secure a rental rate savings of approximately
$124,000.00 per year while remaining at their current location, thereby avoiding
relocation costs.
Source of Funds:
100% Restricted Building Occupancy Funds
Commitment Level:
16 years with two 5-year renewal options; however, this Addendum contains a
Legislative cancellation clause with 60 days notice.
Risk Assessment:
Non-approval of this Addendum will hinder the Department from achieving budgetary
savings.
Zip Code:
49503
CONTRACT CHANGE ORDER
11. DEPARTMENT OF COMMUNITY HEALTH, LANSING - CCO No. 21 for Lease
No. 11080 approved by the State Administrative Board on September 11, 2007,
between The Boji Group, Inc., as Lessor, and the State of Michigan by the
Department of Technology, Management and Budget for the Department of
8
08113/12 - 10:00 am - FINAL
August 21, 2012, No. 12
Community Health, as Lessee. This Contract Change Order (CCO) provides for
labor and materials needed to install audio and video equipment in the Manty
Conference Rooms A B and C on the first floor of the Capitol View Building at a
cost not-to-exceed $14,177.30. The space is located at 201 Townsend, Lansing,
MI 48933.
Purpose/Business Case:
The purpose of this COO is to replace the current outdated and ineffective sound
system in the Manty Conference Rooms with modern and far more capable audio-visual
technology.
Benefit:
The CCO will enable the agency to realize the full potential of the Manty Conference
Rooms for holding large group meetings. All conference participants will then be able to
see and hear presentations or participate in a teleconference more effectively. This
CCO will also improve meeting records by accurately capturing all presentation content
including audience questions and comments.
Source of Funds:
100% General Funds
Commitment Level:
Present through September 30, 2026; however, this Lease contains an Executive New
cancellation clause with 90 days notice.
Risk Assessment:
Non-approval of this CCO will hinder the Department from using the Manty Conference
Rooms in the subject space for the purposes intended because the existing conference
room audio/visual technology is antiquated and ineffective at facilitating larger groups.
ZIP Code:
48933
CONVEYANCE OF PROPERTY
12.CONVEYANCE OF PROPERTY FOR THE DEPARTMENT OF TECHNOLOGY,
MANAGEMENT AND BUDGET STATE FACILITY PRESERVATION PROJECTS
— PHASE I AND II GROUP A SPECIAL MAINTENANCE ROOF REPAIRS
Purpose/Business Case
The State Building Authority is the State's primary capital outlay funding mechanism for
projects that would otherwise be paid for by the General Fund. Costs for roofing
projects at multiple state facilities were financed by the Authority and leased to the State
of Michigan in 2008. The bonds associated with these Facilities have been paid in full.
Benefit
The approval of this resolution will allow the State Building Authority to convey its
interest in the roofs at various state facilities back to the State of Michigan
Funding Source/Commitment Level
The annual rental of each project expired July 28, 2011.
9
08113112 — 10:00 am - FINAL
August 21, 2012, No. 13
Risk Assessment
If this resolution is not approved, the property will be retained by the State Building
Authority and will not revert back to the State of Michigan.
Zip Code
48811 Carson City Correctional Facility
49855 Marquette Correctional Facility
48658' Standish Correctional Facility
48167 DCH Hawthorn Center
48189 DHS Maxey Green Oaks Facility
48933 Lewis Cass Building
48913 MSP 1 st District Headquarters
48446 Thumb Correctional Facility
49036 Lakeland Correctional Facility
48846 Deerfield Correctional Facility
48913 Police Training Academy
49738 Shawano Correctional Facility
10
08/10/12 — 3:40 pm - FINAL
August 21, 2012, No. 14
SUPPLEMENTAL AGENDA
BUILDING COMMITTEE / STATE ADMINISTRATIVE BOARD
August 14, 2012 / August 21, 2012
11:00 AM. Lake Superior Room 15IFloor
Michigan Library and Historical Center
This agenda is for general informational purposes only. At its discretion, the Building
Committee may revise this agenda and may take up other issues at the meeting.
REVISIONS TO CONSTRUCTION CONTRACTS
1. DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET,
DIMONDALE — Michigan State Police Training Academy — Replace Fan Coil
Units
File No. 071/09443.RMP - Index No. 11286- Contract No. Y11286
Laux Construction LLC, Dansville; CCO No. 4, Increase $57,828.30
Description and Justification
The purpose of this change order is to replace two heating water pumps and related
piping and electrical work and balancing the building's hot water heating system. This
request is an agency-requested scope change. The existing hot water pumps are not
large enough to supply the required water flow and meet total building demand.
The replacement of the existing heating water pumps was not requested in the original
construction contractor's proposal. Without this work, the newly installed fan coil units
cannot be balanced and overall project may not be completed. This will extend the
contract by 180 calendar days with a completion date of November 12, 2012.
Funding Source
100% Agency Operating Funds - BOC
Base Contract
Change Order No. 1
Change Order No. 2
Change Order No. 3
Change Order No. 4
Total Contract
$428,500.00 Approved by State Ad Bd Agenda
09/15/11
$116,860.23 100% Scope Change
$11,294.21 100% Scope Change
($566.98) ($2,726.00) Scope Change, $2,159.02
Field Condition
$57,828.30 See above justification
100% Scope Change
$613,915.76
1
August 21, 2012, No. 15
Mr. Fielek presented the Building Committee Report for the regular meeting of
August 14, 2012. After review of the foregoing Building Committee Report, Mr.
Fielek moved that the Report covering the regular meeting of Qugust 14, 2012,
be approved and adopted. The motion was supported by Mr. Forstner and
unanimously arSproved.
APPROVED
August 21, 2012, No. 16
August 21, 2012
Michigan State
Administrative Board
COMMITTEE REPORT TO THE
STATE ADMINISTRATIVE BOARD
The Honorable Rick Snyder, Governor
and
Members of the State Administrative Board
A regular meeting of the Finance and Claims Committee was held at
11:00 a.m. on August 14, 2012. Those present being:
Chairperson:
Joseph Fielek, representing
State Treasurer Dillon
Member:
Elizabeth Clement, representing Approved
Governor Snyder
Member-
Iris Lopez, representing
Attorney General Schuette
Others:
Approved
Approved
Michael Reilly, Department of Attorney General; Tom Graf,
Department of Environmental Quality; Nat Forstner, Lt. Governor's
Office; Rose Jarois, Department of State; Sherry Bond, Leasa
Plaunt, Janet Rouse, Carol Schulz, Department of Technology,
Management and Budget; Bill Rottiers, Department of Transportation
Mr. Fielek called the meeting to order.
The Finance and Claims Committee Regular Agenda and Supplemental Agenda
were presented.
Following discussion, Ms. Lopez moved that the Regular Agenda and
Supplemental Agenda be recommended to the State Administrative Board for
approval. The motion was supported by Ms. Clement and unanimously
adopted.
Mr. Fielek adjourned the meeting.
g
A
August 21,2012, No. 17
08/10/2012 9:00 am FINAL
AGENDA
FINANCE AND CLAIMS COMMITTEE
August 14, 2012, , 11:00 a.m.
Lake Superior Room
1 -8` Floor, Michigan Library
and Historical Center
STATE ADMINISTRATIVE BOARD
August 21, 2012, 11:00 a.m.
Lake Superior Room
l et Floor, Michigan Library
and Historical Center
This agenda is for general informational purposes only.
At its discretion the Finance and Claims Committee may revise
this agenda and may take up other issues at the meeting.
SECTION I - AGENCY SUBMITTED - NEW CONTRACTS
1.
DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS/DEPARTMENT OF
HUMAN SERVICES
1)
Institute for Individual
and Organizational Change
Spokane, WA
263,326.00 Total
FY13-15 100% Federal Funds
To provide Motivational
Interviewing (MI) training to
Michigan Rehabilitation
Services' counselors, managers
and frontline staff
SFOTION II - AGENCY SUBMITTED - CONTRACT CHANGES
2.
DEPARTMENT OF CORRECTIONS
1)
Various Qualified Mental
Health Professionals
(Listing on file)
800,000.00 Amendment
$ 9,300,000.00 New Total
FY13 100% General Fund
Six-month option and funding to
continue Qualified Mental
Health Professionals
7)
SoleTech, Inc.
Claremont, NH
160,000.00 Amendment
857,500.00 New Total
FY12-13 100% Revolving Fund
Correctional Industries Revolving Fund
Additional funding to continue
purchasing outsole blockers
August 21, 2012, No. 18
SECTION III — AGENCY SUBMITTED — NEW GRANTS
3.
DEPARTMENT OF COMMUNITY HEALTH
1), AIDS Partnership Michigan
Detroit, MI
277,349.00 Total
FY13 91% Federal Fund
9% State ReAtricted
Michigan Health Initiative
One-year grant agreement to
provide funding for community
re-entry services for HIV+
incarcerated individuals upon
release, and case management
and support services to women,
infants, and children infected
and/or affected with HIV/AIDS
2)
Association for Children's
Mental Health
Lansing, MI
296,744.00 Total
FY13 100% Federal Fund
One-year grant agreement to
provide funding for parents of
children with serious emotional
disturbance with advocacy,
support, education, and
mentoring
3)
Care Resources
Grand Rapids, MI
$ 8,950,000.00 Total
FY13 66.39% Federal Fund
33.61% General Fund
One-year grant agreement to
provide funding for a Program
of All-inclusive Care for the
Elderly (PACE)
4)
Center for Senior
Independence
Detroit, MI
$ 9,000,000.00 Total
FY13 66.39% Federal Fund
33.61% General Fund
One-year grant agreement to
provide funding for a Program
of All-inclusive Care for the
Elderly (PACE)
2
August 21,2012, No. 19
3.
DEPARTMENT OF COMMUNITY HEALTH continued
5)
Community AIDS Resource
and Education Services
Kalamazoo, MI
4
604,592.00 Total
FY13 99% Federal Fund
1% State Restricted Fund
Michigan Health Initiative
One-year grant agreement to
provide continuum of care
services to persons living with
HIV/AIDS
6)
Comprehensive Sr. Care Corp. $ 5,650,000.00 Total
FY13 66.39% Federal Fund
DBA Centracare
33.61% General Fund
Battle Creek, MI
One-year grant agreement to
provide funding for a Program
of All-inclusive Care for the
Elderly (PACE)
7)
Hackley Hospital
Muskegon, MI
272,000.00 Total
FY13 100% Federal Fund
One-year g rant agreement to
provide continuum of care
services to persons living with
HIV/AIDS
8)
HIV/AIDS Resource Center
Ypsilanti, MI
500,000.00 Total
FY13 100% Federal Fund
One-year grant agreement to
provide continuum of care
services to persons living with
HIV/AIDS
9)
Lansing Area AIDS Network
Lansing, MI
500,000.00 Total
FY13 100% Federal Fund
One-year grant agreement to
provide continuum of care
services to persons living with
HIV/AIDS
3
August 21, 2012, No. 20
3.
DEPARTMENT OF COMMUNITY HEALTH continued
10)
LifeCircles
Muskegon, MI
$ 8,600,000.00 Total
FY13 66.39% Federal Fund
33.61% General Fund
One-year grant agreement to
provide funding for a Program
of All-inclusive Care for the
Elderly (PACE)
11)
Munson Medical Center
Traverse City, MI
275,000.00 Total
FY13 100% Federal Fund
One-year grant agreement to
provide continuum of care
services to persons living
with HIV/AIDS
12)
PACE of Southwest Michigan
St. Joseph, MI
$ 1,900,000.00 Total
FY13 66.39% Federal Fund
33.61% General Fund
One-year grant agreement to
provide funding for a Program
of All-inclusive Care for the
Elderly (PACE)
13)
Sacred Heart Rehabilitation
Center, Inc.
Memphis, MI
426,260.00 Total
FY13 100% Federal Fund
One-year grant agreement to
provide continuum of care
services to persons living
with HIV/AIDS
14)
Saint Mary's Health Services
Grand Rapids, MI
354,692.00 Total
FY13 100% Federal Fund
One-year grant agreement to
provide continuum of care
services to persons living
with HIV/AIDS
4
August 21,2012, No.21
3.
DEPARTMENT OF COMMUNITY HEALTH continued
15) Wellness AIDS Services, Inc. $
393,750.00 Total
Flint, MI
FY13 87% Federal Fund
13% State Restricted Fund
1
Michigan Health Initiative
One-year grant agreement to
provide continuum of care
services to persons living
with HIV/AIDS
16) Various Vendors
(Listing on file)
4.
$ 8,300,326.00 Total
FY13 80% Federal Fund
20% Local
One-year grant to provide
funding to expand and enhance
local services available to
crime victims
DEPARTMENT OF HUMAN SERVICES
1)
Lutheran Social Services
of Michigan
Detroit, MI
300,000.00 Total
F713-15 100% Federal Fund
To reduce the rate of child
abuse and neglect and out-ofhome placements in Saginaw
county
2)
Lewis Cass Intermediate
School District
Cassopolis, MI
264,000.00 Total
EY13-15 100% Federal Fund
To reduce the rate of child
abuse and neglect and out-ofhome placements in St. Joseph
county
5
August 21,2012, No. 22
5.
DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS/DEPARTMENT OF
HUMAN SERVICES.
1)
367,820.00 Total
FY13 100% Federal Funds
To work with over 100 Michigan
employers for targeted seamless
delivery of services and
provide ergonomic services to
businesses and accommodation
solutions to their disabled
employees under an agreement
with the Civil Service
Commission
Pine Lake Fund
Plainwell, MI
SECTION IV - AGENCY SUBMITTED - GRANT CHANGES
6.
DEPARTMENT OF COMMUNITY HEALTH
1)
Various Vendors
(Listing on file)
$ 7,124,688.00 Amendment
$232,006,588.00 New Total
FY12 65% Federal Fund
35% General Fund
Additional funds for MI Choice
Home and Community Based
Services for the elderly and
disabled waiver program
services as an option to
institutionalization in nursing
facilities
SECTION V - DTMB SUBMITTED - NEW CONTRACTS
7.
DEPARTMENT OF EDUCATION
1)
350,000.00 (3 years)
Lambert, Edwards & Associates $
FY12-15
100% Federal Fund
Lansing, MI
07112200188 Safe and
Supportive Schools (S3) Program
Communication and Public
Relations Campaign
6
August 21,2012, No.23
7.
DEPARTMENT OF EDUCATION continued
2)
810,110.37
Morrison Senior Living
Novi, MI
30% Tuition Funds
07112200002 Food Services for
the Michigan School for the
Deaf
•
8.
DEPARTMENT OF STATE POLICE
1)
9.
(4 yrs)
FY12-16 70% Federal Fund
401,968.04
(one-time)
FY12 100% Federal Fund
551R2200019 Seven Gas
Chromatographs/Mass
Spectrometers
Thermo Electron North
America, LLC
West Palm Beach, FL
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1)
Camis USA, Incorporated
Guelph, ON
2)
Oracle America
Redwood Shores, CA
NOT TO EXCEED
$ 11,062,186.00
(5 years)
FY12-17 100% Restricted Fund
Park Improvement
07112200107 Central
Reservation System for the
Department of Natural Resources
$
1,244,460.00
(5 years)
FY12-17 50% Revolving Funds
LARA-IDG Multiple
50% Federal Fund
Finance for Lease/Purchase for
IT Equipment for the Department
of Licensing and Regulatory
Affairs for Exalogic hardware
and software
10.
DEPARTMENT OF TRANSPORTATION
1)
Aspen Aerials, Inc.
Duluth, MN
664,500.00
(one-time)
FY12 100% Restricted Fund
State Trunkline Funds
07112200198 Under Bridge
Inspection Unit - Truck-mounted
7
August 21, 2012, No. 24
10.
DEPARTMENT OF TRANSPORTATION continued
2)
11.
Leica Geosystems, Inc.
Fenton, MI
$ 1,500,000.00
(3yr lmo 8dy)
FY12-15 80% Restricted Fund
State Trunkline Fund
20% Federal Fund
07112200196 Survey Grade
Equipment
Michigan Surveyors Supply
Lansing, MI
250,000.00 (3yr lmo 8dy)
1112-15 80% Restricted Fund
State Trunkline Fund
20% Federal Fund
07112200196 Survey Grade
Equipment
Cacioppe Communications
Companies, Inc. dba
Positioning Solutions Co.
Fenton, MI
250,000.00
(3yr lmo 8dy)
1112-15 80% Restricted Fund
State Trunkline Fund
20% Federal Fund
07112200196 Survey Grade
Equipment
DEPARTMENT OF TREASURY
1)
150,000.00
(3yrs 3mos)
1112-15 100% Restricted Fund
IN Financial
Portland, MS
Retirement Funds
07112200076 Divestment
Services
3)
Glass Lewis & Company, LLC
San Francisco, CA
8
193,500.00
(3yrs 3mos)
F112-15 100% Restricted Fund
Retirement Funds
07112200076 Proxy Voting/
Corporate Governance Services
August 21, 2012, No. 25
SECTION VI — DTMB SUBMITTED — CONTRACT CHANGES
12.
DEPARTMENT OF EDUCATION
1)
13.
Public Policy Associates,
Inc.
Lansing, MI
91,250.00 Amendment
$ 1,677,107.78 New Total
F112-13 100% Federal Fund
071B7200132 Additional funds
for a five-month extension of
the contract for Crime Analysis
DEPARTMENT OF STATE POLICE
1)
15.
45,000.00 Amendment
748,940.00 New Total
1Y12-13 100% Federal Fund
I
071B6200167 Additional funding
for a four-month extension of
the contract for
Intergovernmental ContractsSafe School Program
DEPARTMENT OF HUMAN SERVICES
1)
14.
Calhoun Intermed piate School
District
Marshall, MI
300,000.00 Amendment
600,000.00 New Total
FY12-13 100% General Fund
071B8200231 Additional funding
to exercise a three-year option
of the contract for Program
Evaluation via Telephone
Surveying for the Office of
Highway Safety Planning
Glengariff Group, Inc.
Chicago, IL
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1)
544,961.00 Amendment
$ 2,534,715.00 New Total
F113-14 100% General Fund
071B9200084 Additional funding
for a one-year option to the
contract for maintenance/
support, enhancements and
hosting the Aging Information
System for the Department of
Community Health
ACRO Service Company
Livonia, MI
9
August 21,2012, No.26
15.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET continued
Various RE:START Vendors
Amendment(s) to existing
contract(s) for Short-term
Staff Augmentation fort
Information Technology for
various departments
•
2)
16.
Gnosis Technologies
(Mounika Venkata)
(Ranchana Siricilla)
(Jaison Mathew)
(Rick Golden)
(Susan Zakrezewski)
Dewitt, MI
NOT TO EXCEED
683,190.40 Amendment
$ 2,049,568.40 New Total
FY12 50% Federal Fund
50% General Fund
071130200353 Additional funds
for a one-year option to the
contract for a Quality Control
Project Manager, a Quality
Assurance Analyst, a Senior
Testing Technician, and two
Testing Technicians to assist
the Department of Human
Services with the SACWIS
Project
DEPARTMENT OF TRANSPORTATION
1)
Mackinac Software, LLC
Lansing, MI
0.00 Amendment
343,500.00 New Total
FY12 - 13 100% Restricted Fund
Aeronautic Funds
071137200311 Five-month
extension of the contract for
AWOS Data Collection and
Distribution for Michigan
Airports
SECTION VII - RELEASE OF FUNDS TO WORK ORDER
SECTION VIII - REVISION TO WORK ORDER
10
August 21,2012, No. 27
SECTION IX - CLAIMS - PERSONAL PROPERTY LOSS
17.
DEPARTMENT OF CORRECTIONS
Inmate Claims
1)
$ 43.50
Robert Annabel #414234
The claimant (12-SAB/DOC-383) requests $43.50 reimbursement
for legal documents lost during transfer from one facility to
another. The Committee recommends approval of this claim.
2)
$ 49.15
Ken i Bennett #718879
The claimant (12-SAB/DOC-389) requests $49.15 reimbursement
for her ring, t-shirts, watch, and socks, lost while under
control of the De p artment. The Committee recommends approval
of $58.04 for this claim this claim.
3)
George Jacobs #785772
$149.95
The claimant (12-SAB/DOC-387) requests $149.95 reimbursement
for his TV damaged during transfer from one facility tc
another. The Committee recommends approval of $161.06 for
this claim.
4)
Mark Jendrzejewski #232454
$ 5.00
The claimant (12-SAB/DOC-426) requests $5.00 reimbursement
for his headphones damaged by staff. The Committee recommends
approval $4.66 for this claim.
5)
$ 24.75
Tano Lupu #582433
The claimant (12-SAB/DOC-394) requests $24.75 reimbursement
for his beard trimmers lost while under control of the
Department. The Committee recommends approval of this claim.
6)
$ 17.75
Michael Mayes #240622
The claimant (12-SAB/DOC-425) requests $17.75 reimbursement
for his sweatpants damaged while under control of the
Department. The Committee recommends approval of this claim.
11
August 21,2012, No. 28
17.
DEPARTMENT OF CORRECTIONS continued
7)
Ernest Randall #157776
$100.00
The claimant (12-SAB/DOC-412) requests $100.001 reimbursement
for his TV damaged by staff. The Committee recommends
approval of $1 114.00 for this claim this claim.
8)
Jordan Riggs #673396
$144.75
The claimant (12-SAB/DOC-396) requests $144.75 reimbursement
for his TV damaged during transfer from one facility to
another. The Committee recommends approval of $115.80 for
this claim.
9)
Heather Robinson #309247
$ 56.99
The claimant (12-SAB/DOC-281) requests $56.99 reimbursement
for her Nasco order she never received. The Committee
recommends approval of this claim.
10)
Bernard Thomas #247406
$ 39.00
The claimant (12-SAB/DOC-384) requests $39.00 reimbursement
for his Thors Hammer Talisman ordered and never received. The
Committee recommends approval of this claim.
11)
Peggy White #625699
$ 80.50
The claimant (11-SAB/DOC-587) requests $80.50 reimbursement
for her catalog order never received. The Committee
recommends denial of this claim as it is a duplicate of claim
number 11-SAB/DOC-634 which was already approved by the
board.
18.
DEPARTMENT OF TRANSPORTATION
Citizen Claims
1)
$170.00
Kwame Asare
The claimant (12-SAB-053) requests $170.00 reimbursement for
damage to his vehicle when debris on the road tit his
vehicle. The Committee recommends denial of this claim.
12
August 21, 2012, No. 29
18.
DEPARTMENT OF TRANSPORTATION continued
2)
Ricardo Jenkins
Unspecified
The plaimant (12-SAB-049) requests an unspecified amount for
damage to his vehicle when an unknown object hit his vehicle.
The Committee recommends denial of this claim.
SECTION X - CLAIMS - PERSONAL INJURY LOSS
SECTION XI - SPECIAL ITEMS
19.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1)
Requests approval to release allotments for capital outlay
appropriations included in Section 102 of Public Act 283 of
2012 totaling $37,765,400 ($0 state general fund) for the
fiscal year ending September 30, 2012. The appropriations
provide for ninety-nine land acquisition and development
projects for public outdoor recreation facilities through
the Michigan Natural Resources Trust Fund. Local
governments and the Department of Natural Resources are the
recipients of the grant funds.
The Director of the Department of Technology, Management and Budget
recommends approval by the State Administrative Board of the items
contained in Sections I, II, III, IV, V, and VI of this agenda.
Approval by the State Administrative Board of these award
recommendations does not require or constitute the award of same. Award
of contracts shall be made at the discretion of the DTMB Director or
designee.
13
August 21,2012, No. 30
August 10, 2012 3:40 pm FINAL
SUPPLEMENTAL
AGENDA
STATE ADMINISTRATIVE BOARD
August 21, 2012, 11:00 a.m.
Lake Superior Room
1st Floor, Michigan Library
and Historical Center
FINANCE AND CLAIMS COMMITTEE
August 14, 2012, 11:00 a.m.
Lake Superior Room
1St Floor, Michigan Library
and Historical Center
This agenda is for general informational purposes only.
At its discretion the Finance and Claims Committee may revise
this agenda and may take up other issues at the meeting.
SECTION I - AGENCY SUBMITTED - NEW CONTRACTS
SECTION II - AGENCY SUBMITTED - CONTRACT CHANGES
SECTION III - AGENCY SUBMITTED - NEW GRANTS
SECTION IV - AGENCY SUBMITTED - GRANT CHANGES
SECTION V - DTMB SUBMITTED - NEW CONTRACTS
is.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1)
MedImpact Healthcare Systems, $691,095,000.00 (3 years)
FY13-15 100% Restricted Fund
Inc.
State Sponsored Group
San Diego, CA
Insurance Fund
07112200153 Pharmacy Benefits
Management for State Employees/
Retirees for the Michigan Civil
Service Commission
SECTION VI - DTMB SUBMITTED - CONTRACT CHANGES
SECTION VII - RELEASE OF FUNDS TO WORK ORDER
SECTION VIII - REVISION TO WORK ORDER
SECTION IX - CLAIMS - PERSONAL PROPERTY LOSS
SECTION X - CLAIMS - PERSONAL INJURY LOSS
SECTION XI - SPECIAL ITEMS
August 21, 2012, No. 31
The Director of the Department of Technology, Management and Budget
recommends approval by the State Administrative Board of the items
contained in Sections I, II, III, IV, V, and VI of this agenda.
Approval by the State Administrativd Board of these award
recommendations does not require or constitute the award of same. Award
of contracts shall be made at the discretion of the DIME Director or
designee.
2
August 21, 2012, No. 32
Mr. Fielek presented the Finance and Claims Committee Report for the regular
meeting of August 14, 2012. After review of the foregoing Finance and Claims
Committee Report, Mr. Fielek moved that the Report covering the regular
meeting of August 14, 2012, be approved and adopted. The motion was
,
supported by Ms. Mester and unanimously approved.
AP PROVED
August 21 1 2012
August 21, 2012, No. 33
Michigan State
Administrative Board
COMMITTEE REPORT TO THE
STATE ADMINISTRATIVE BOARD
The Honorable Rick Snyder, Governor
and
Members of the State Administrative Board
A Regular meeting of the Transportation and Natural Resources
Committee was held at 11:00 a.m. on August 14, 2012. Those present
being:
Chairperson: Rose Jarois, representing
Secretary of State Johnson
Member:
Nat Forstner, representing
Lt. Governor Calley
Member:
Michael Reilly, representing
Attorney General . Schuette
Others:
Approve
cl---7fliejlette Of2t,c..a2
Tom Graf, Department of Environmental Quality; Elizabeth Clement,
Governor's Office; Sherry Bond, Leasa Plaunt, Janet Rouse, Carol
Schulz, Department of Technology, Management and Budget; Bill
Rottiers, Department of Transportation; Joseph Fielek, Department
of Treasury
Ms. Jarois called the meeting to order.
The Department of Environmental Quality Amended Agenda was presented.
Following discussion, Mr. Reilly moved that the Natural Resources Amended
Agenda be recommended to the State Administrative Board for approval.
Supported by Mr. Forstner, the motion was unanimously adopted.
There was no Department of Natural Resources Agenda presented.
The Department of Transportation Regular Agenda was priesented.
Following discussion, Mr. Reilly moved that the Transportation Regular
Agenda be recommended to the State Administrative Board for approval with
Items 1-62 of the Transportation Regular Agenda contingent upon approval by
the Office of Commission Audit. Supported by Mr. Forstner, the motion was
'unanimously adopted.
Ms. Jarois adjourned the meeting.
Continued on Page 2
August
21, 2012, No. 34
Transportation and Natural Resources Committee Report
August 14, 2012
Page 2
)
At the State Administrative Board meeting on August 21, 2012, Item 1 of the
Transportation Regular Agenda was withdrawn by the Department of
Transportation.
August 21, 2012, No. 35
AMENDED AGENDA
DEPARTMENT OF ENVIRONMENTAL QUALITY
WATER RESOURCES DIVISION
TRANSPORTATION AND NATURAL RESOURCES COMMITTEE
STATE ADMINISTRATIVE BOARD
Transportation and Natural Resources Committee
August 14, 2012
State Administrative Board
August 21, 2012
This agenda is for general informational purposes only. At its discretion, the
Transportation and Natural Resources Committee may revise this agenda and may take
up other issues at the meeting.
SUBMERGED LANDS
FILLED BOTTOMLANDS DEEDS
1.
Proposed Deed (0.16 acres) of Lake St. Clair public trust bottomlands in the St. Clair Flats,
Clay Township, St. Clair County.
Applicant:
Lloyd Nelson (File MC 335)
Consideration:
$5,915 fee
A. Purpose/Business Case (VVhy should the State do this now?): To authorize use of the
State's public trust ownership of the subject Lake St. Clair bottomiands under
Part 339, Control of Certain State Lands, of the Natural Resources and Environmental
Protection Act, 1994 PA 451, as amended.
B. Benefit: Compliance with Part 339.
C. Funding Source/Income to the State: $5,915 fee.
D. Commitment Level (is the contract cost fixed for the project; is the contract optional
use; is the contract based on estimates, therefore, no quantity is guaranteed?) or not
applicable (N/A): N/A.
E. Risk Assessment (i.e., is there risk to the State associated with the award, etc.?). If
- no, enter N/A: N/A.
State Administrative Board Agenda
Page 2
July 30, 2012
2.
August 21, 2012, No. 36
Proposed Deed (0.01 acres) of Lake St. Clair public trust bottomlands in the St. Clair Flats,
Clay Township, St. Clair County.
Applicant:
Allen Snella (File LSC 657)
Consideration:
$1,000 fee
A. Purpose/Business Case (Why should the State do this now?): To authorize use of the
State's public trust ownership of the subject Lake St. Clair bottomlands under Part 325,
Great Lakes Submerged Lands, of the Natural Resources and Environmental
Protection Act, 1994 PA 451, as amended.
B. Benefit: Compliance with Part 325.
C. Funding Source/Income to the State: $1,000 fee.
D. Commitment Level Os the contract cost fixed for the project; is the contract optional
use; is the contract based on estimates, therefore, no quantity is guaranteed?) or not
applicable (N/A): N/A.
E. Risk Assessment (i.e., is there risk to the State associated with the award, etc.?). If no,
enter N/A: N/A.
USE AGREEMENTS
3. Proposed Private Use Agreement (0.14 acres) of Lake Huron public trust bottomlands
adjacent to the Village of Port Austin, Huron County.
Applicant:
Port Austin Reef Light Association (File LH 516)
Consideration:
No fee, as bottomlands use is for offshore lighthouse with applicant's
restoration costs acceptable consideration for the agreement
A. Purpose/Business Case (Why should the State do this now?): To authorize use of the
State's public trust ownership of the subject Lake Huron bottomlands under Part 325,
Great Lakes Submerged Lands, of the Natural Resources and Environmental
Protection Act, 1994 PA 451, as amended.
B. Benefit: Compliance with Part 325.
C. Funding Source/Income to the State: $0
D. Commitment Level Os the contract cost fixed for the project; is the contract optional
use; is the contract based on estimates, therefore, no quantity is guaranteed?) or not
applicable (N/A); N/A.
E. Risk Assessment (i.e., is there risk to the State associated with the award, etc.?). If no,
enter N/A: N/A.
State Administrative Board Agenda
Page 3
July 30, 2012
William Creel, Chief
Water Resources DMsion
Department of Environmental Quality
August 21, 2012, No. 37
Date
MICHIGAN DEPARTMENT OF ENVIRONMENTAL GUAR 21, 2012, No. 38
INTEROFFICE COMMUNICATION
TO:
William Creal, Chief, Water Resources Division
FROM:
Thomas P. Graf, Great Lakes Shoreiands Section
DATE:
March 21, 2012
SUBJECT:
Proposed Deed to a 0.16-acre Parcel of Filled Lake St. Clair Bottomiands,
St. Clair Flats, Middle Channel Section, Clay Township, St. Clair County,
Uyod Nelson, File Number Middle Channel (MC) 335
■
The purpose of this memorandum is to request your approval to submit the proposed
bottomlands deed to the State Administrative Board. The Water Resources Division (WRD)
recommends approval of the deed to an existing 0.16-acre parcel of filled Lake St. Clair public
trust bottomlands, in the St. Clair Flats, Middle Channel Section, Clay Township, St. Clair
County, pursuant to Part 339, Control of Certain State Lands, of the Natural Resources and
Environmental Protection Act, 1994 PA 451, as amended (NREPA).
Legal Description of Subject Bottomlands
A parcel of land located in and being a part of Lot 335 of the Middle Channel Section of the
so-called St. Clair Flats Survey, 1899 PA 175, Clay Township, St. Clair County, and being more
particularly described as follows:
Commencing at the northeast corner of said Lot 335; thence S 43° 41' 30" E along the east line
of said Lot 335 67.43' to the point of beginning; thence N 73° 52' 00" E 2.90' to the edge of a
wood seawall; thence S 45° 42' 01" E along said wood seawall 62.08'; thence S 73° 52' 00"
W 145.81'; 'hence N 16° 07' 36 W 54.00'; thence N 73° 52' 00" E 112.27' to the point of
beginning, containing 0.16 acres, more or less, subject to any and all easements of record.
Authority
Part 339 and Executive Order 2011-1.
Discussion and Background
The subject lot Is currently leased from the State of Michigan pursuant to Part 339 and used as a
seasonal cottage.
Recent amendments to Part 339 provide the Department of Environmental Quality (DEQ) with the
authority to issue a deed for the filled area of the leased lot under certain conditions. This parcel
meets those conditions, as the filled area is protected by a seawall on one side and shares
boundary lines with two adjacent cottages. The area is maintained lawn and has an approved
septic system to serve the cottage.
The applicant wishes to convert the existing filled area on the subject lot to a deed to obtain the
State of Michigan's ownership interest in the Lake St. Clair public trust bottomlands occupied by
this filled area of the leased lot. The DEC determined, pursuant to Part 339, the full consideration
to be paid to the State of Michigan is $5,915.
CONSTITUTION HALL • 525 WEST ALLEGAN STREET • Ra BOX 30455 • LANSING, MICHIGAN 48909-7958
www.mIchlgan.gov • (517) 241-1515
August 21, 2012, No. 39
William Creal, Chief
Page 2
March 21, 2012
The applicant, vino is the current leaseholder, has provided a satisfactory survey, and the taxes are
paid up to date. This item appeared in the January 30, 2012, DEQ Calendar and was eligible for
approval beginning February 6, 2012. The investigation conducted by DR) staff concluded that
the described lands have no substantial value for hunting, fishing, swimming, pleasure boating,
or navigation, and that the public trust in the remaining lands and waters will riot be impaired by
the sale of said described lands.
Recommendations
It is recommended that the above described parcel be authorized for a deed pursuant to Part 339
and Executive Order 2011-1 with the following covenants in the conveyance:
A. The deeded parcel shall be used only for the purpose of residential use.
B. This deed is intended to convey title to only the above described portion of the yard and
garage of the subject area of Lot 335 of the Middle Channel Section of the so-called
St. Clair Flats, made under the provisions of 1899 PA 175. The issuance of this deed
terminates the leasehold interest of the grantee in this parcel.
C. A permit for dredging, filling, or placing pemment structures outside the limits of the
deeded parcel shall be subject to the provisions Part 325, Great Lakes Submerged Lands,
of the NREPA.
After the Director of the DEQ approves this recommendation with his signature, this
memorandum will be forwarded for review and approval to the State Administrative Board as
required by Part 339. Upon approval by the Administrative Board, the WRD will execute the
legal documents authorizing the bottomlands conveyance.
79Thomas P. Graf
Great Lakes Shorelands Unit
I Tour with st
Date
ommendation.
himaj
Diana Klemaas, S ief
Surface Water Assessment Section
t/k/
Date
I approve the staff recommendation.
'71-3
William Creal, Chief
Water Resources Division
Date
August 21, 2utz, No. 40
Proposed Deed to a 0.16-acre Parcel of Lake
St. Clair Filled Public Trust Bottomlands, Middle
Channel, St. Clair Flats, Clay Township,
St. Clair County
TO: Llyod Nelson - MC 335
adjacent cottage
PO
.........
Little Fisher Highway
(Middle Channel)
marsh
adjacent cottage
Proposed Deed
St. Clair County
Lake
St Clair
Sta. al McNgan
DC'-'
Depaament olErreonmentAtluetty
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUPAIRst 21, 2012, No. 41
INTEROFFICE COMMUNICATION
TO:
William Creel, Chief, Water Resources Division
FROM:
Thomas P. Graf, Great Lakes Shorelands Unit
Surface Water Assessment Section
DATE:
June 28, 2012
SUBJECT:
Proposed Deed to a 0.01-acre Parcel of filled Lake St Clair Bottomlands on
Harsens Island, Clay Township, St. Clair County, to Allen Snella
File Number Lake St. Clair (LSC) 657
The purpose of this memorandum is to request your approval to submit the proposed deed
request to the State Administrative Board. The Water Resources Division (WRD) recommends
approval of the proposed deed (0.01 acres) of Lake St. Clair public trust bottomlands, Clay
Township, St. Clair County, pursuant to Part 325, Great Lakes Submerged Lands, of the Natural
Resources and Environmental Protection Act, 1994 PA 451, as amended.
Legal Description of Subject Bottomlands
A parcel of unpatented Lake St. Clair public trust bottomland adjacent to part of Lots 30 and 31,
Bruckner's Island Subdivision No.1 (unrecorded), said Plat being a part of Lots 42-52 inclusive
of the Middle Channel Section of the so-called St. Clair Flats Survey, 1899 PA 175,
Clay Township, St. Clair County, lying southeasterly of Middle Channel Drive (33 feet wide),
more particularly described as:
Commencing at the most easterly corner of said Lot 30; thence N 60° 03' 00" E 25.00 feet along
the northwesterly right-of-way line of said Middle Channel Drive; thence S 29° 52' 25" E
33.00 feet to the point of beginning; thence continuing S 29 52' 25" E 13.91 feet; thence S 59°
36' 06" W 40.00 feet along an existing steel seawall; thence N 29° 52' 25" W 14.22 feet to a
point on the southeasterly right-of-way line of said Middle Channel Drive; thence N 60° 03' 00' E
40.00 feet along southeasterly right-of-way line of said Middle Channel Drive to the point of
beginning of this description, containing 0.01 acres, more or less, subject to easements, rights
of way, and restrictions of record
Authority
Part 325, Rules 2 and 7, of the associated Great Lakes Submerged Lands Administrative Rules;
and Executive Order 2011-1.
Discussion and Background
The subject is a 0.01-acre parcel of filled Lake St. Clair public trust bottomlands located at a
residential properly on Harsens Island. The parcel Is seawalled along the water's edge and has
been filled for many years. The applicant uses this parcel for boat dockage.
CONSTITUTION HALL • 525 WEST ALLEGAN STREET • P.O. BOX 30458 • LANSING, MICHIGAN 48905-7958
vivm.mIchigan.pa y/dnre • (517) 373-1170
William Creal, Chief
June 28, 2012
Page 2
August 21, 2012, No. 42
The applicant has provided the necessary proof of upland ownership, a satisfactory survey,
local government approvals, and a $50 filing fee. No adverse comments to this proposed deed
have been received from the Department of Natural Resources (DNR) Parks and Recreation
Division, the Department of Community Health, or the U.S. Army Corps of Engineers.
Comments received from the public have been reviewed, and the investigation conducted by
DEQ staff concluded that the applicant may occupy and use the water area and the described
unpatented bottomlands without Impairing or substantiallt injuring the public trust.
Recommendations
It is recommended that you approve the application to have the described bottomlands conveyed
by deed to the applicant under authority of Part 325, being Sections 324.32501 to 324.32515 of the
Michigan Compiled Laws Annotated: and Executive Order 2011A. The proposed conveyance
appeared in the May 7, 2012, DEQ Calendar and was eligible for approval beginning May 14,
2012. The fee is $1,000.
After approval of this recommendation, this memorandum will be forwarded for review and
approval to the State Administrative Board as required by Part 325. Upon approval by the State
Administrative Board, the WRD will execute the legal documents authorizing the bottomlands
conveyance.
Thomas P. Graf
Great Lakes Shorelands nit
Date
49/2-61/
Diana Klemansf Chief
Surface Water Assessment Section
Date
I approve the staff recommendation.
8,z—f
William Creel, Chief
Water Resources Division
4442/
Date
August 21, 2012, No. 43
Proposed Deed to a 0.01-acre of Filled Lake
St. Clair Public Trust Bottomlands on Harsens
Island, Clay Township, St. Clair County
TO: Allen Snella - LSC 657
Middle Channel
(Lake St. Clair)
8
Middle Channel Drive
40'
POB
,tT
'17
TT
40'
Big Muscarnact Bay
Middle Channel Drive
111111111111111111111 =1/
Big Muscamoot Bay
Proposed Deed
Riparian Upland
Datil
52 oM
dpistatey eAtniznomtalQuiki
St. Clair County
MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUAtint
21' 2012, No. 44
INTEROFFICE COMMUNICATION
TO:
William Creel, Chief, Water Resources Division
FROM:
Thomas P. Graf, Surface Water Assvssment Section, Great Lakes Shorelands Unit
DATE:
July 12, 2012
SUBJECT:
Proposed Private Use Agreement to a 0.14-acre parcel of Lake Huron Public Trust
Bottornlands, offshore of the Village of Port Austin, Huron County, to the Port Austin
Reef Light Association, File Number Lake Huron (LH) 516
The purpose of this memorandum is to request your approval to submit the proposed private
use agreement to the State Administrative Board. The Water Resources Division (WRD)
recommends approval of the proposed private use agreement of a 0.14-acre parcel of
Lake Huron public trust bottomlands, offshore of the Village of Port Austin, Huron County,
pursuant to Part 325, Great Lakes Submerged Lands, of the Natural Resources and
Environmental Protection Act, 1994 PA 451, as amended (NREPA).
Legal Description of Sub led Bottomlands
A parcel of unpatented Great Lakes public trust bottomlands adjacent to Section 20, 119N,
R13E, Point Aux Barques Township, Huron County, Michigan, more particularly described as
follows:
Commencing at the South 'A corner of Section 29, T19N, R13E, Port Austin Township,
Huron County, Michigan, said corner being 2,629.76 feet, S 85 degrees 13' 38" W of the
southeast corner of said Section 29; thence N 03 46'15" W 14,885.01 feet to the point of
beginning of this description; thence S 49 degrees 05' 52" W 15.22 feet; thence S 02 degrees
44' 52" E 32.20 feet; thence S 87 degrees 02' 13" W 9.86 feet; thence NO1 degrees 31' 31" W
31.98 feet; thence N 45 degrees 07' 5T W 15.89 feet; thence N 87 degrees 59' 07° W 1.74 feet;
thence N 44 degrees 04' 53" W 33.35 feet; thence N 00 degrees 49' 38° E 33.53 feet; thence N
45 degrees 29' 06" E 33.50 feet; thence S 89 degrees 06' 44° E 33.43 feet; thence S 44 degrees
22' 37" E 33.48 feet; thence S 01 degrees 02' 25" W 33.64 feet; thence S 45 degrees 11' 46" W
33.47 feet to the point of beginning, containing 0.14 acres of land, more or less, subject to any
easements of record.
Authority
Part 325, Rules 2 and 7 of the associated Great Lakes Submerged Lands Administrative Rules,
and Executive Order 2011-1.
Discussion and Background
The subject bottomlands are located at the Port Austin Reef Lighthouse, offshore of the Village
of Port Austin, Huron County, In Lake Huron. The proposed private use agreement Is for the
public trust bottomlands and open waters occupied by the lighthouse. The applicant is in the
William Creel, Chief
Page 2
July 12, 2012
August 21, 2012, No. 45
last steps of receiving a deed to the lighthouse from the National Park Service (NPS). The grant
of the subject private use agreement will finalize the issuance of the NPS deed. The applicant
has been restoring the lighthouse to Its historic condition for several years under an agreement
with the U.S. Coast Guard. The NIPS deed and associated covenant has conditions that require
the applicant to continue with this preservation and maintenance,work. The proposed private
use agreement would provide the applicant with the authorization from the State of Michigan to
occupy the subject Lake Huron public trust bottomiands for the described purposes.
The applicant has provided the necessary proof of ownership, a satisfactory survey, local
government approvals, and a $50 filing fee. No adverse comments to this proposed private use
agreement have been received from the Department of Natural Resources' Parks and
Recreation Division, the Department of Community Health, the U.S. Army Corps of Engineers,
or the general public. The investigation conducted by DEG staff concluded that the applicant
may occupy and use the water area and the described unpatented bottomlands without
impairing or substantially Injuring the public trust.
Recommendations
It is recommended that the DEQ approve the application to have the above described bottomlands
conveyed by private use agreement to the applicant under authority of Part 325, being
Sections 324.32501 to 324.32515 of the Michigan Compiled Laws Annotated and Executive Order
2011-1. The proposed conveyance appeared in the DEQ Calendar June 4, 2012, and was eligible
for approval beginning June 11, 2012.
The recommendation for the private use agreement will include the following conditions, in
addition to standard conditions, as approved by the Department of Attorney General:
1. The term of this agreement is 50 years from and after the date of execution of this
agreement by the DEQ, provided that the subject bottomlands are used for the purposes of
preservation and maintenance work of the Port Austin Reef Lighthouse, as required by the
NPS deed and associated covenant. The proposed use agreement shall be null and void if
the facility is converted to another use. Renewal for an additional 49-year term may be
granted upon request of the applicant and upon a determination by the DEQ that all the
conditions of the NPS deed and associated covenant have been met during the first term.
2. Grantor agrees that Grantee's restoration, maintenance, and operation of the Port Austin
Reef Lighthouse in accordance with the covenant and deed, and the public interest served
by the Grantee preserving and making available to the public an important part of
Michigan's maritime heritage, constitutes adequate consideration for this agreement.
3. This agreement authorizes the use and occupancy of 0.14-acre of Lake Huron bottomlands for
preservation and maintenance work of the Port Austin Reef Lighthouse as required by the
NPS deed and associated covenant.
William Creal, Chief
Page 3
July 12, 2012
August 21, 2012, No. 46
7L P7
0
Thomas P. Graf
Great Lakes Shorelands Unit
7/41/ 2-
Date
‘
1 contlur with staff rec rnmendation.
el
/// SAL
st....fr11.0/1
Diana Klemans, CD
Surface Water Assessment Section
Date
I approve the staff recommendation.
-
/,
William Creal, Chief
Water Resources Division
r
Date
Proposed Private Use Agreement to a41 21-acre 47
Parcel of Filled Lake Huron Public Trust
Bottomlands for Lighthouse Preservation Purposes
Offshore of Huron County
TO: Pod Austin Reef Light Association LH 516
3AS
Lake
r
/b
Huron .
lightkeepervz-
POB
14,885.01 feet
to mainland
Proposed Use Agreement
Huron County
De"
S4alecil.kiigan
Oopsunent al Envionaten■a1Cluary
SIJOJECr
August 21, 2012, No. 48
FINAL 8.9.12
AGENDA
DEPARTMENT OF TRANSPORTATION
TRANSPORTATION and NATURAL RESOURCES COMMITTEE
STATE ADMINISTRATIVE BOARD
T&NR Meeting: August 14, 2012— Lake Superior Room,
1st Floor, Michigan Library and Historical Center, 11:00 AM
State Administrative Board Meeting: August 21, 2012— Lake Superior Room,
1st Floor, Michigan Library and Historical Center, 11:00 AM
This agenda is for general informational purposes only. At its discretion, the Transportation and
Natural Resources Committee may revise this agenda and may take up other issues at the
meeting.
CONTRACTS
1.
*HIGHWAYS - IDS University Research Services
Authorization (1) under Contract (2012-0635) between MDOT and Grand Valley State
University (GVSU) will provide for a study of the remanufacturing, repurposing, and
recycling of lithium-ion batteries in public transit vehicles. The university will develop
supply-demand and recycling models, identify constraining issues, design and implement
manufacturing processing techniques for overcoming these issues, and estimate the
economic impact of such developments. The authorization will be in effect from date of
award through December 31, 2013. The authorization amount will be $259,428.22. The
contract term is July 25, 2012, through July 24, 2016. Source of Funds. Federal Highway
Administration Funds — $100,000; State Restricted Trunkline Funds — $50,000; GVSU
Funds - $109,428.22.
2.— 62. HIGHWAYS (Maintenance) - State Trunkline Maintenance
The following contracts between MDOT and the following county road commissions will
provide for statewide trunldine maintenance to be performed for a one-year period. The
contracts will be in effect from October 1, 2012, through September 30, 2016.
Public Act (PA) 17 of 1925 authorizes MDOT to contract with cities, villages, and boards
of county road commissioners for the construction, improvement, and maintenance of
state trunkline highways. Under the terms of the standard maintenance contracts, the
cities, villages, and boards are reimbursed for audited labor, equipment rental, and
material charges in accordance with the provisions of the contracts. These maintenance
contracts were not competitively bid but were negotiated with the local units of
government. MDOT has found that such negotiated agreements are in the public interest
and has transmitted those findings in accordance with Section 11c of 1951 PA 51, MCL
247.66a(c).
• Denotes a non-standard contract/amendment
8/9/2012
Page 1
August 21, 2012, No. 49
These contracts will operate on a cost reimbursement basis, subject to final audit to actual
costs. Billings are submitted by the counties on a monthly basis to be approved by the
Regions. Actual work is planned by the Regions in cooperation with the counties. In
general, the total amount for the maintenance budget is based on legislative
appropriations; the Regions establish and administer the individual county budgets.
Source of Funds: 100% State Restricted TrunIcline Funds.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.
30.
31.
32.
33.
34.
35.
36.
37.
38.
County Road Commission
Contract
2012-0490 Alcona County Road Commission
2012-0491
Alger County Road Commission
2012-0492 Alpena County Road Commission
2012-0493 Antrim County Road Commission
2012-0494 Arenac County Road Commission
2012-0495
Bay County Road Commission
2012-0496 Benzie County Road Commission
Berrien County Road Commission
2012-0497
2012-0498
Branch County Road Commission
Calhoun County Road Commission
2012-0499
Charlevoix County Road Commission
2012-0500
Cheboygan County Road Commission
2012-0501
2012-0502 Chippewa County Road Commission
Clare County Road Commission
2012-0503
Clinton County Road Commission
2012-0504
Crawford County Road Commission
2012-0505
Delta County Road Commission
2012-0506
Dickinson County Road Commission
2012-0507
2012-0508 Emmet County Road Commission
Genesee County Road Commission
2012-0509
Gladwin County Road Commission
2012-0510
Gogebic County Road Commission.
2012-0511
2012-0512
Grand Traverse County Road Commission
Gratiot County Road Commission
2012-0513
Hillsdale County Road Commission
2012-0514
Huron County Road Commission
2012-0515
2012-0516
Ionia County Road Commission
losco County Road Commission
2012-0517
Iron County Road Commission
2012-0518
Jackson County Road Commission
2012-0519
Keweenaw County Road Commission
2012-0521
Lake County Road Commission
2012-0522
Lapeer County Road Commission
2012-0523
2012-0524
Leelanau County Road Commission
2012-0525
Luce County Road Commission
2012-0526 Macomb County Department of Roads
2012-0527
Manistee County Road Commission
• Denotes a non-standard contract/amendment
8/9/2012
Page 2
August 21, 2012, No. 50
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
Marquette County Road Commission
2012-0528
Mason
County Road Commission
2012-0529
2012-0530 Mecosta County Road Commission
Menominee County Road Commission
2012-0531
2012-0532 Midland County Road Commission
Missaukee County Road Commission
2012-0533
2012-0534 Monroe County Road Commission
2012-0535 Montcalm County Road Commission
2012-0536 Muskegon County Road Commission
2012-0537 Newaygo County Road Commission
2012-0538 Oakland County Road Commission
2012-0539 Oceana County Road Commission
2012-0540 Ogemaw County Road Commission
Ontonagon County Road Commission
2012-0541
2012-0542 Otsego County Road Commission
Ottawa County Road Commission
2012-0543
2012-0545 Roscommon County Road Commission
Sanilac County Road Commission
2012-0546
Salo°!craft County Road Commission
2012-0547
Shiawassee County Road Commission
2012-0548
St. Clair County Road Commission
2012-0549
2012-0550 Tuscola County Road Commission
Washtenaw County Road Commission
2012-0551
2012-0553 Wexford County Road Commission
• Denotes a non-standard contract/amendment
8/9/2012
Page 3
August 21, 2012, No. 51
BID LETTING PRE-APPROVALS
STATE PROJECTS
63.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209001
PROJECT IM 11015-798713 ETC
LOCAL AGRMT.
START DATE - APRIL 15, 2013
COMPLETION DATE - OCTOBER 11, 2013
PREQUALIFI CATION LEVEL
$ 15,495,000.00
4.12 mi of hot mix asphalt cold milling and resurfacing, shoulder
reconstruction, culvert replacement, cable barrier and guardrail,
signing, structure rehabilitation, deep deck overlay, railing
replacement, joint replacement, structural steel beam end repairs
and heat straightening, full paint, substructure patching, and
approach work on 1-94 eastbound from Sawyer Road northeast to
northeast of Red Arrow Highway and on 1-94 under Harbert Road in the
city of Bridgman, Berrien County. This project includes a 5 year
materials and workmanship pavement warranty and a two year bridge
painting warranty.
5.00 % DBE participation required
64.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209002
PROJECT DPSA 47065-101619, ETC
LOCAL AGENT. 12-5364, 12-5423
START DATE - 10 days after award
COMPLETION DATE - AUGUST 31, 2015
PREQUALIFICATION LEVEL
$ 26,102,000.00
11.29 mi of new bridge construction, concrete interchange ramps, hot
mix asphalt local road surfacing, rest area and building removal,
clearing, grading, storm and sanitary sewer, guardrail, traffic
signals, non-motorized path, signing, and pavement markings on Nixon
Road from Chilson Road to north of Grand River Avenue, Livingston
County. This project includes a 5 year materials and workmanship
pavement warranty.
7.00 % DBE participation required
• Denotes a non-standard contract/amendment
8/9/2012
Page 4
August 21, 2012, No. 52
65.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209003
PROJECT CMG 50111-89091, ETC
LOCAL AGRMT. 12-5277, 12-5278
START DATE - 10 days after award
COMPLETION DATE - JUNE 01, 2014
PREQUALIFICATION LEVEL
$ 17,705,000.00
3.25 ml of hot mix asphalt cold milling and resurfacing, drainage
improvements, median concrete barrier replacements, lighting
replacement, pavement repair, signing, pavement markings, guardrail,
MITS conduit installation, scarifying, deck surface construction,
and shallow concrete overlay on 1-94 from 11 Mile Road to Masonic
Boulevard in the cities of Roseville and St. Clair Shores, Macomb
County. This project includes a 5 year materials and workmanship
pavement warranty.
6.00 % DBE participation required
66.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209004
PROJECT ST 23052-105923, ETC
LOCAL AGRMT.
START DATE - APRIL 01, 2013
COMPLETION DATE - OCTOBER 10, 2013
PREQUALIFICATION LEVEL
$ 5,558,000.00
Removal of existing structures and construction of a precast
concrete side-by-side box beam structure, a fiber-reinforced polymer
composite arch tube structure, and a four-sided precast concrete box
culvert, beam end repairs, hand patching, approach work, and
maintaining traffic on 14-50 over Little Thornapple River, Thornapple
River, Mud Creek, Sebewa Drain, and Shaytown Creek, Eaton County.
6.00 % DBE participation required
67.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209005
PROJECT BMW 33172-105914, ETC
LOCAL AGRMT. 12-5420, 12-5421
START DATE - 10 days after award
COMPLETION DATE - AUGUST 16, 2013
PREQUALIFICATION LEVEL
$ 3,499,000.00
Deep concrete overlay, deck patching, epoxy overlay, joint
replacement, full and partial painting, pin and hanger replacement,
bridge railing replacement, signal upgrades, approach work, and
maintaining traffic on US-127 at Lake Lansing Road and Conrail
Railroad Access Road in the city of Lansing, Clinton County. This
project includes a 2 year bridge painting warranty.
4.00 % DBE participation required
Denotes a non-standard contract/amendment
81912012
Page 5
August 21, 2012, No. 53
68.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209006
PROJECT ST 16021-110536
LOCAL AORMT.
START DATE - APRIL 15, 2013
COMPLETION DATE - JULY 19, 2013
PREQUALIFICATION LEVEL
$ 2,644,000.00
2.23 mi of hot mix asphalt cold milling, crack-relief layer and
multi-course overlay, widening, drainage improvements, and guardrail
work on M-68 from King Road to Straits Highway (Old 27), Cheboygan
County.
5.00 % DBE participation required
69.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209007
PROJECT STT 04012-102987
LOCAL AGRMT.
START DATE - FEBRUARY 19, 2013
COMPLETION DATE - AUGUST 30, 2013
PREQUALIFICATION LEVEL
$ 2,667,000.00
Structure removal and replacement with a two-span, 27-inch
prestressed concrete box beam structure, and approach work on M-65
over Thunder Bay River, Alpena County.
5.00 % DBE participation required
70.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209023
PROJECT STT 38011-90296
LOCAL AGRMT.
START DATE - JULY 09, 2012
COMPLETION DATE - MAY 31, 2013
PREQUALIFICATION LEVEL
$ 1,092,000.00
0.37 ml of hot mix asphalt cold milling, reconstruction and
resurfacing, culvert replacement, guardrail replacement, and
restoration on M-99 over the south branch of Rice Creek, Jackson
County.
5.00 % DBE participation required
*Denotes a non-standard contract/amendment
8/9/2012
Page 6
August 21, 2012, No. 54
71.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209024
PROJECT STG 84911-110839
LOCAL AGRMT. 12-5283
START DATE - 10 days after award
COMPLETION DATE - JUNE 28, 2013
PREQUALIFICATION LEVEL
951,000.00
Traffic signals at 13 locations, overhead flashing beacon,
illuminated case sign modernization, and ADA ramp upgrades at M-26,
M-28, US-41, US-41/M-28, and M-553, Houghton and Marquette Counties.
0.00 % DBE participation required
72.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209025
PROJECT STG 84913-110797
LOCAL AGRMT.
START DATE - APRIL 15, 2013
COMPLETION DATE - AUGUST 30, 2013
PREQUALIFICATION LEVEL
658,000.00
Traffic signal upgrades at eleven locations, overhead flashing
beacon, illuminated case sign modernization, and ADA ramp upgrades
at M-11, M-37, M-45, M-50, US-127BR, US-131BR, and US-131, Kent,
Mecosta, and Isabella Counties.
0.00 % DBE participation required
73.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209029
PROJECT ERN 63053-60256, ETC
LOCAL AGRMT. 12-5415
START DATE - 10 days after award
COMPLETION DATE - OCTOBER 01, 2015
PREQUALIFICATION LEVEL
$ 17,753,000.00
9.12 mi of hot mix asphalt cold milling and resurfacing, joints,
concrete pavement repairs, storm sewer, drainage structure, concrete
sidewalk ramps, curb and gutter, driveways, pedestrian and traffic
signal, pavement markings, signing, structure replacement, slope
protection placement, deck patching, and substructure repair on
135-24 from north of 1-75 to south of Kennett Road and 2 structures
over the Clinton River in the city of Pontiac, Oakland County. This
project includes a 5 year materials and workmanship pavement
warranty.
7.00 % DBE participation required
• Denotes a non-standard contract/amendment
8/912012
Page?
August 21, 2012, No. 55
74.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209030
PROJECT CMG 82291-111643
LOCAL AGRMT.
START DATE - JANUARY 01, 2013
COMPLETION DATE - OCTOBER 15, 2016
PREQUALIFICATION LEVEL
$ 6,711,000.00
30.00 mi of ITS conduit and fiber-optic cable, microwave vehicle
detection system, closed-circuit television, dynamic message signs,
culvert, guardrail, and slope restoration on 1-275 from 1-75 to 1-96
and on 1-94 from 1-275 to Wayne Road in the city of Romulus, Wayne
and Monroe Counties.
3.00 % DBE participation required
75.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209036
PROJECT IM 63173-116692
LOCAL AGRMT.
START DATE - 10 days after award
COMPLETION DATE - AUGUST Cl, 2013
PREQUALIFICATION LEVEL
$ 4,491,000.00
14.55 nil of cold milling and resurfacing, detail 7 and 8 joint
repair, and pavement marking on 1-75 southbound from M-15 to the
north Oakland county line, Oakland County. This project includes a 3
year materials and workmanship pavement warranty.
A 2012 highway preventive maintenance project.
5.00 % USE participation required
76.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209037
PROJECT IM 82025-100497, ETC
LOCAL AGRMT.
START DATE - 10 days after award
COMPLETION DATE - JUNE 01, 2013
PREQUALIFICATION LEVEL
$ 3,648,000.00
5.70 nil of freeway lighting replacement and freeway signing upgrades
on 1-94 from Conner Street to 8 Mile Road in the cities of Detroit
and Harper Woods, Wayne County.
0.00 % DBE participation required
* Denotes a non-standard contract/amendment
81912012
Page 8
August 21, 2012, No. 56
77.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209041
PROJECT NH 41062-110036
LOCAL AGRMT. 12-5353
START DATE - 10 days after award
COMPLETION DATE - SEPTEMBER 23, 2013
PREQUALIFICATION LEVEL
962,000.00
0.13 ml of full-depth concrete reconstruction of the intersection,
geometric and safety upgrades, ADA ramp upgrades, curb and gutter,
drainage upgrades, driveways, permanent pavement markings, signing,
traffic signals, and municipal utility relocations on M-11 at the
intersection of Clyde Park Avenue in the city of Wyoming, Kent
County. This project includes a 5 year materials and workmanship
pavement warranty.
4.00 % USE participation required
78.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209042
PROJECT IM 33083-100287
LOCAL AGRMT.
START DATE - 10 days after award
COMPLETION DATE - JULY 01, 2013
PREQUALIFICATION LEVEL
779,000.00
$
Removal and replacement of tower and low-leveling lighting at the
I-96/I-9613L (Cedar Street) interchange in the city of Lansing,
Ingham County.
0.00 % DBE participation required
LOCAL PROJECTS
79.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209009
PROJECT STU 82457-116141
LOCAL AGRMT. 12-5343
START DATE - APRIL 15, 2013
COMPLETION DATE - 90 calendar days
PREQUALIFICATION LEVEL
$ 3,540,000.00
5.50 mi of hot mix asphalt cold milling and resurfacing, concrete
pavement repair, curb, gutter, sidewalk and ramps, sewer, drainage,
and pavement marking at 7 locations in the city of Detroit, Wayne
County.
6.00 % DBE participation required
* Denotes a non-standard contractiamendment
8/9/2012
Page 9
August 21, 2012, No. 57
80.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209010
PROJECT STU 82457-116322
LOCAL AGENT. 12-5344
START DATE - APRIL 15, 2013
COMPLETION DATE - 90 calendar days
PREQUALIFICATION LEVEL
$ 1,772,000.00
3.75 nil of hot mix asphalt cold milling and resurfacing, concrete
pavement repairs, curb, gutter, sidewalk and ramps, sewer, drainage,
and pavement marking at 8 locations on Evergreen Avenue from Tireman
Avenue to Paul Avenue and from Schoolcraft Avenue to Lyndon Avenue
in the city of Detroit, Wayne County.
5.00 % DBE participation required
81.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209011
PROJECT STL 63459-116695
LOCAL AGRMT. 12-5395
START DATE - 10 days after award
COMPLETION DATE - JUNE 01, 2013
PREQUALIFICATION LEVEL
$
1,031,000.00
4.73 mi of hot mix asphalt cold milling and resurfacing, base
repair, aggregate shoulders, guardrail, culvert lining, permanent
signing, and pavement marking on Stoney Creek Road from Orion Road
easterly to Rochester Road, Oakland County.
4.00 % DBE participation required
82.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209014
PROJECT EDDF 03555-106357
LOCAL AGRMT. 12-5424
START DATE - 10 days after award
COMPLETION DATE - JUNE 28, 2013
PREQUALIFICATION LEVEL
$ 1,848,000.00
2.00 nil of hot mix asphalt paving, embankment, excavation earth,
subbase, aggregate base, culverts, and slope restoration on 128th
Avenue from 62nd Street to 58th Street, Allegan County.
5.00 %. DBE participation required
*Denotes a non-standard contract/amendment
8/912012
Page 10
August 21, 2012, No. 58
83.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209015
PROJECT STUL 73404-108167
LOCAL AGRMT. 12-5428
START DATE - 10 days after award
COMPLETION DATE - NOVEMBER 02, 2012
PREQUALIFICATION LEVEL
850,000.00
1.02 mi of hot mix asphalt resurfacing, pavement removal, concrete
sidewalk and ramps, signal upgrades, and earthwork on Tittabawassee
Road from Mackinaw Road to Bay Road, Saginaw County.
3.00 % DBE participation required
84.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209031
PROJECT STU 82457-116321
LOCAL AGRMT. 12-5382
START DATE - JUNE 17, 2013
COMPLETION DATE - 90 calendar days
PREQUALIFICATION LEVEL
$ 3,160,000.00
3.99 mi of hot mix asphalt cold milling and resurfacing, concrete
pavement repairs, curb, gutter, sidewalk and ramps, sewer, drainage,
and pavement markings on Dequindre Road from 8 Mile Road to Conant
Drive and from Chrysler Service Drive to Carpenter Road in the city
of Detroit, Wayne County.
5.00 % DBE participation required
85.
LETTING OF SEPTEMBER 07, 2012
PROPOSAL 1209032
PROJECT STU 82457-116319
LOCAL AGENT. 12-5385
START DATE - JUNE 17, 2013
COMPLETION DATE - 90 calendar days
PREQUALIFICATION LEVEL
$ 1,960,000.00
3.19 ml of hot mix asphalt cold milling and resurfacing, concrete
pavement repairs, curb, gutter, sidewalk and ramps, sewer, drainage,
and pavement markings on Harper Avenue, Schcenherr Avenue, Adair
Street, and Van Dyke Avenue in the city of Detroit, Wayne County.
5.00 % DBE participation required
In accordance with MDOT's policies and procedures and subject to concurrence by the Federal
Highway Administration, the preparation and award of the appropriate documents approved by
the Attorney General, and compliance with all legal and fiscal requirements, the Director
recommends for approval by the State Administrative Board the items on this agenda.
* Denotes a non-standard contract/amendment
819/2012
Page II
August 21, 2012, No. 59
The approval by the State Administrative Board of these contracts does not constitute the award
of same. The award of contracts shall be made at the discretion of the Director-Department of
Transportation when the aforementioned requirements have been met. Subject to exercise of that
discretion, I approve the contracts described in this agenda and authorize their award by the
responsible management staff of MDOT to the extent authorized by, and in accordance with, the
December 14, 1983, resolution of the State Transportation Commission and the Director's
delegation memorandum of April 13, 2011.
Respectfully submitted,
haeLit, 17414n
Kirk T. Steudleti
Director
t
Denotes a non-standard contract/amendment
8/9/2012
Page 12
August 21, 2012, No. 60
Ms. Jarois presented the Transportation and Natural Resources Committee
Report for the regular meeting of August 14, 2012. After review of the foregoing
Transportation and Natural Resources Committee Report, Ms. Jarois moved
that the Report covering the regular meeting of August 14, 2012, be approved
and adOpted with Item 1 of the Regular Transportation Agenda withdrawn by
the Department of Transportation at the State Administrative Board meeting on
August 21, 2012. The motion was supported by Mr. Reilly and unanimously
approved.
8.
MOTIONS AND RESOLUTIONS:
NONE
9.
ADJOURNMENT:
Mr. Gadola adjourned the meeting.
4147
S RETARY
CHAIRPERSON