Questionnaire survey on asbestos management in local

Department for Education / Health and Safety Executive
Questionnaire survey on asbestos management in local
authority system built schools – Alphabetical list of responses
– July 2010
Introduction
In 2009/10 HSE and the then Department of Children, Schools and Families (DCSF), now
the Department for Education, jointly administered an online questionnaire survey, as a
follow-up to the guidance issued by HSE in 2007 on asbestos management in system
buildings in schools and other children’s settings. The questionnaire was aimed at all local
authorities in England, that had responsibility for schools.
One hundred and forty two local authorities responded to the survey, along with a number
of other stakeholders involved with school maintenance. The questionnaire responses are
reproduced in this document in alphabetical order of authority and can be accessed via an
alphabetical index beginning on the next page. A number of local authorities responded to
advise that they did not have any relevant buildings – these ‘Nil returns’ are listed on the
last page.
Following evaluation of these responses, 45 local authorities were selected for
interventions (usually follow-up visits from HSE inspectors). 35 of these were targeted
because their response indicated the need for further verification to clarify their
management arrangements. In addition interventions were targeted at ten local authorities
that did not respond to the questionnaire.
The questionnaire did not request responses about individual schools.
1/860
Department for Education / Health and Safety Executive
Questionnaire survey on asbestos management in local
authority system built schools – Alphabetical index of
responses
Local Authority
1.
London Borough of Barking and Dagenham
2.
London Borough of Barnet
3.
Barnsley Metropolitan Borough Council
4.
Bath and North East Somerset Council
5.
Bedford Borough Council
6.
London Borough of Bexley
7.
Birmingham City Council
8.
Blackburn with Darwen Borough Council
9.
Blackpool Council
10.
Bolton Council
11.
Bournemouth Borough Council
12.
Bracknell Forest
13.
Bradford Metropolitan District
14.
London Borough of Brent
15.
Brighton and Hove City Council
16.
Bristol City Council
17.
London Borough of Bromley
18.
Metropolitan Borough of Bury
19.
Calderdale Metropolitan Borough Council
20.
Cambridgeshire County Council
21.
Cheshire East Council
22.
Cheshire West and Chester Council
23.
Cornwall County Council
24.
Pyramid Schools (Cornwall)
25.
Coventry City Council
26.
Croydon Council
27.
Cumbria County Council
28.
Derby City Council
29.
Derbyshire County Council
30.
Devon County Council
31.
Catholic Diocese of Portsmouth
32.
Doncaster Metropolitan Borough Council
33.
Dorset County Council
34.
Durham County Council
35.
Ealing Council
36.
East Riding of Yorkshire Council
37.
East Sussex County Council
38.
Education Leeds
39.
London Borough of Enfield
40.
Essex County Council
41.
Gateshead Council
2/860
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
58.
59.
60.
61.
62.
63.
64.
65.
66.
67.
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
79.
80.
81.
82.
83.
84.
85.
86.
87.
88.
89.
90.
Gloucestershire County Council
Greenwich Council
London Borough of Hackney
Halton Borough Council
Hampshire County Council
Hartlepool Borough Council
London Borough of Havering
Herefordshire County Council
Hertfordshire County Council
London Borough of Hillingdon
Isle of Wight Council
Islington Council
Kent County Council
Kingston Upon Hull City Council
Kirklees Council
Knowsley Council
London Borough of Lambeth
Lancashire County Council
Leicester City Council
Leicestershire County Council
London Borough of Lewisham
Lincolnshire County Council
Liverpool City Council
Luton Borough Council
Manchester City Council
Medway Council
London Borough of Merton
Middlesbrough Borough Council
London Borough of Newham
Norfolk County Council
North East Lincolnshire Council
North Lincolnshire Council
North Tyneside Council
North Yorkshire County Council
Northamptonshire County Council
Northumberland County Council
Nottingham City Council
Nottinghamshire County Council
Oldham Metropolitan Borough Council
Oxfordshire County Council
Plymouth City Council
Borough of Poole
Portsmouth City Council
Reading Borough Council
London Borough of Redbridge
Redcar and Cleveland Borough Council
London Borough of Richmond upon Thames
Rochdale Metropolitan Borough Council
Rotherham Metropolitan Borough Council
3/860
91.
92.
93.
94.
95.
96.
97.
98.
99.
100.
101.
102.
103.
104.
105.
106.
107.
108.
109.
110.
111.
112.
113.
114.
115.
116.
117.
118.
119.
120.
121.
122.
123.
124.
125.
126.
127.
128.
129.
130.
131.
Rutland County Council
Salford City Council
Sandwell Metropolitan City Council
Sefton Metropolitan Borough Council
Sheffield City Council
Shropshire County Council
Slough Borough Council
Solihull Metropolitan Borough Council
Somerset County Council
South Gloucestershire Council
South Tyneside Council
Southampton City Council
London Borough of Southwark
St Helens Council
Staffordshire County Council
Stockport Metropolitan Borough Council
Stoke City Council
Suffolk County Council
Sunderland City Council
London Borough of Sutton
Swindon Borough Council
Tameside Metropolitan Borough Council
Telford and Wrekin Council
Thurrock Council
Torbay Council
Trafford Metropolitan Borough Council
Wakefield Metropolitan District Council
Walsall Children’s Services
London Borough of Waltham Forest
London Borough of Wandsworth
Warrington Borough Council
Warwickshire County Council
West Berkshire County Council
West Sussex County Council
Wigan Council
Wiltshire Council
Wirral Local Authority
Wokingham Borough Council
Worcestershire County Council
City of York Council
Nil Returns
4/860
5/860
Local Authority: London Borough of Barking
and Dagenham
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Barking and Dagenham
Address line 1:
Town Hall
Address line 2:
Barking
Address line 3:
Essex
Address line 4:
IG11 7LU
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
6/860
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980? None. But refer to
section 6 for explanation.
2. How many system-buildings in schools and other children's settings do you
have responsibility for? Three.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
7/860
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
2
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
YORKON
1
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address? Sarah Oxley. Principal Asbestos Officer. Address
as section 1.
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
8/860
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
Complete. Re-inspections are ongoing.
4. Was any remedial action required? (Yes or No)
Unknown
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
An ongoing programme of managing ACMs includes inspections, containment
and removals.
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
9/860
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
Within the Borough there is one VA school that manages this directly.
10/860
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes but refer previous answer.
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
An ongoing programme of managing ACMs including inspections, containment and removals is in
operation. This involves a small in-house team, an external consultant who monitors ACMs and a
specialist removal company. Within the Councils Capital programme, funding is set aside for this
work. Schools are re-inspected ona six-monthly basis and detailed reports are issued to duty
holders [headteachers].
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
The three system-build buildings identified are constructed between 1992 and 1994. There
are other buildings built during the 1950s and 1960s that are not strictly ‘system build’ but
might contain some of the features identified in this questionnaire. As with all schools
within the estate, these are monitored as described in the answer to section 4. Detailed
information as to how ACMs are managed is available on request.
Local Authority: London Borough of Barnet
Asbestos management in system built schools and
system built children’s settings
11/860
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Barnet
Address line 1:
Building 4, North London Business Park, Oakleigh Road
South, London N11 1NP
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
12/860
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
Twenty two, seven of which have structures with structural clad columns containing
ACM. Please note a number of schools are in the process of being rebuilt and the
original building to be demolished.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
22
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
Assumed two based on recent surveys
SCOLA
SEAC
ORLIT
HILLS
13/860
SPOONER
MACE
Assumed 1
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Four
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Interim contact subject to restructuring of Barnet in house staff.
Head of Capital Team
Commercial Directorate
London Borough of Barnet, North London Business Park, Oakleigh Road South, London
N11 1NP
14/860
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
Asbestos reports held electronically centrally.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
0
3. What is your timescale for completing all visual inspections?
Complete
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Various locations identified in updated visual inspections
N/A
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
15/860
None reported
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
16/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) No
If Not please explain:
Schools (duty holders) have been advised in relation to inspection, maintenance and
repair of all previously suspected ACM but this has not been individually verified by the
LA. A review of remedial action is in progress. As part of the review additional guidance
with regard inspection/monitoring of seals and tiles will be given to schools
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
Systems have already been established to monitor suspected ACMs. When the
asbestos registers are updated these monitoring systems are reviewed accordingly.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Barnet undertook to review and update all identified community schools system building
asbestos surveys of buildings under its control. As part of the survey the duty holders were
informed of the survey purpose, issues connected with ACM and any subsequent remedial
action required explained and documented.
17/860
Schools which have structures with structural clad columns containing ACM, which
were not in Barnet’s control were informed, by letter of the need to review system building
asbestos condition and maintenance of ACM in system buildings
Local Authority: Barnsley Metropolitan Borough Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
18/860
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Barnsley Metropolitan Borough Council
Address line 1:
Berneslai Close
Address line 2:
Barnsley
Address line 3:
S70 2HS
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
19/860
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
31 Schools
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
38 system-buildings in schools
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
28
SCOLA
SEAC
ORLIT
HILLS
SPOONER
1
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
20/860
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
1no. Horsa Building, 1no. Hengist Building & 7no. 3MRT
Buildings
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
No
b. identify damage to the column casings?; and
No
c. identify missing or damaged ceiling tiles?
No
2. How many have yet to be visually inspected?
21/860
35no. system buildings have had Type 2 Asbestos Surveys, additionally 27no. buildings
have had further core samples taken. 8no. outstanding for core samples.
3. What is your timescale for completing all visual inspections?
30th April 2009
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
CLASP Mark 3b - 1966/67 - Columns CLASP Mark 4 - 1966/67 - Columns CLASP Mark
4 - 1967/68 - Columns CLASP Mark 4 - 1968/69 - Columns CLASP Mark 5 - 1971/72 Columns CLASP Mark 5 - 1974/75 - Columns
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
All known remedial action taken as at 31st March 2009.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No particular problems raised.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
22/860
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
No (If
no,
please
explain
current
position
below)
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
Yes
Yes
No (If
no,
please
explain
current
position
below)
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
Yes
Yes
Explanation of current position relating to any no answers to a) to i) above:
(d) Letter being drafted to system built schools to be issued by 30/04/09. (g) All
schools have had type 1 asbestos survey reports, guidance on managing asbestos &
Authorisation to Work Booklets. Type 2 surveys currently being undertaken, revised
reports issued to schools following Council verification.
23/860
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
No
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
No
Please explain current position:
Letter being drafted to system built schools to be issued by 30/04/09. In addition the
Authority will visit every school over the next 12 months to train staff on how to
undertake regular monitoring of asbestos containing materials in their school.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
24/860
Local Authority: Bath and North East Somerset Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
25/860
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide
Organisation:
Address line 1:
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
some information about your organisation
Bath & North East Somerset council
Guildhall
High Street
Bath
BA1 5AW
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
26/860
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
A. 94
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
153
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
0
SCOLA
0
SEAC
0
ORLIT
0
HILLS
2
SPOONER
0
MACE
0
LAINGSPAN
0
SIMMS SON AND
0
COOK
ONWARD
0
VIC HALLAM
0
PRATTEN
37
METHOD
25
CLAW
0
BRISTOL
0
ASC
0
AUSTIN-HALL
0
BOULTON & PAUL
0
TIMBER
LESSER BS
0
STONERE SB
0
SWIFTPLAN LTD
0
TERRAPIN LTD
0
TRANSLINK LTD
0
WARNICK & SONS
1
YOUNGMAN SB
0
27/860
ELLIOT
HORSA
REYNOLDS
DEVON LADY
COMPTON
HYPALON
ROLLALONG
70
11
1
3
1
1
1
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
http://asbestos.bathnes.gov.uk
4. Action taken on receipt of alert and guidance
Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
A. Yes
2. How many have yet to be visually inspected?
A. None
3. What is your timescale for completing all visual inspections?
All premises re-inspected annually.
4. Was any remedial action required? (Yes or No)
Yes
28/860
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Column casings sealed and or encapsulated dependent on exposure.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
A.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
A. Encapsulation adhered directly to ACM can create further problems if
dislodged, which then pulls part of ACM away.
Our preferred repair method is to encapsulate columns within a new timber
enclosure that is fixed to (non-ACM)wall substrate.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
Yes
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids unless
properly trained and protected?
Yes
29/860
No
(If no, please explain current
position)
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or ceiling
tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that is
likely to damage the casings or
the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos containing
materials are advised of its
presence (e.g. wiring contractors,
caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
f. ensure that up-to-date
asbestos registers are available?
g. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
h. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Does every school have arrangements in place to rectify damage to columns
and casings? (yes or No)
A.
Yes
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
30/860
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Please call to request further information. B&NES asbestos register and asbestos
management policies are published electronically in the public domain.
Local Authority: Bedford Borough Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
31/860
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Bedford Borough Council Children, Schools and Families
Services
Address line 1:
Borough Hall
Address line 2:
Cauldwell Street
Address line 3:
Bedford
Address line 4:
MK42 9AP
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
32/860
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
We have 11 system build properties, built within this period, as identified by our property
consultants, Mouchel.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
We have 11 system build properties, as identified by our property consultants,
Mouchel.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
33/860
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
HORSA
11
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
As for 4. above
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
See below
b. identify damage to the column casings?; and
See below
c. identify missing or damaged ceiling tiles?
All buildings have had a type 2 asbestos survey and visually inspected annually.
We have commissioned urgent Type 2 Asbestos Surveys for all Children’s Services
buildings in the Borough’s estate. The priorities are for Children’s Services (nonschool) buildings and premises used for vulnerable adults.
2. How many have yet to be visually inspected?
None.
3. What is your timescale for completing all visual inspections?
34/860
All completed in 2009.
4. Was any remedial action required? (Yes or No)
Programmable work is not known yet – we are awaiting the results of the inspections
from our external property consultants. No urgent remedial work was identified.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Depends on the outcome of the inspections as mentioned above.
5. Have you completed all remedial actions? (Yes or No)
Depends on the outcome of the inspections as mentioned above.
If not, give expected completion dates?
Depends on the outcome of the inspections as mentioned above.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
Not yet known – awaiting the report of external consultants.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
35/860
No
(If no, please explain current
position)
See note below
See note below
See note below
Yes
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
e.g. caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
See note below
See note below
See note below
See note below. Every Children’s
Services establishment has been
issued a standard asbestos log.
2009 annual inspections are all
complete and revised logs are being
issued.
See note below
See note below
We will raise awareness and provide support for the management of asbestos in
schools and other children’s services establishments by:
a.
b.
c.
d.
currently updating existing Health and Safety Manual to reflect our Unitary
Authority status as from 1 April 2009, to be made available to all staff on the
Council’s Intranet, exploring possibility of CD of manual also being sent to all
Borough Council locations, to ensure school and other Children’s Services
establishment staff without access to the intranet can also access the information;
providing information on the Council’s Intranet site to include useful links to other
asbestos-related information e.g. HSE information;
offering premises management training courses to include a module on
management of asbestos and legislation;
updating our premises management manual which will be available online and
include information on asbestos;
36/860
e.
f.
g.
offering specific training course on the management of asbestos as part of the
Council’s Corporate Safety Training Programme. This will be aimed at
headteachers and other senior managers including business managers and
premises managers;
including relevant information articles in ‘Aspire’, our Children’s Services
newsletter which goes out to all schools, to raise awareness and detail issues
other schools may have experienced e.g. litigation;
holding quarterly meetings with school unions, Corporate Safety and Children’s
Services to discuss any issues generally and to provide an opportunity for unions
to raise any issues from their members and work on solutions together with the
Council.
We are also aware that there are sometimes shortfalls in disseminating information
through from Headteachers and other establishment managers who have attended
training courses to other members of staff (e.g. other establishment managers need to
understand the purpose of the asbestos log book and who needs to see it; within
schools teachers and other staff need to know which classrooms may have asbestos
containing materials. Through the measures outlined above we intend to improve
communication of Health & Safety related information in schools and other children’s
services establishments.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
See comments below
If Not please explain:
Any asbestos related work identified by the annual inspection is undertaken by
Mouchel on behalf of schools. Any incidental concerns are inspected and actioned by
Mouchel through the year.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Annual inspections are carried out by Mouchel. The asbestos log on site indicates the
presence of asbestos in the ceilings. All asbestos relatyed work is undertaken by
Mouchel on behalf of the schools.
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Not yet but please see note below
Please explain current position:
We will ensure that appropriate asbestos managements are kept up to date through
the measures outlined in our response to Q. 5.1 above.
37/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
We wish to stress that Bedford Borough Council is a new unitary authority dealing with
children’s services which were, until 31 March 2009, the responsibility of the former
Bedfordshire County Council. We recognise fully our responsibilities for the good
stewardship of the premises for which this questionnaire applies and have set out in our
response the measures that we intend putting in place as soon as is practicable.
Local Authority London Borough of Bexley
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Bexley
Address line 1:
Children’s and Young People’s Services
Address line 2:
Hill View
Address line 3:
Hill View Drive
Address line 4:
Welling
38/860
Address line 5:
Kent
Address line 6:
DA16 3RY
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
39/860
Bexley has a comprehensive on-line asbestos management system (4 Thought) in place,
which contains asbestos records for each school and setting, including
management/planning tools, photographs of asbestos-containing materials, and audit
records. The system is regularly updated to provide current asbestos information for each
school.
All schools are required to carry out annual audits of asbestos-containing materials and
record their actions on 4Thought. Schools are prompted to carry out these important audits
by way of email alerts.
The system also has the ability to produce a “Permit to Work” which must be issued to any
contractor undertaking intrusive works. The permit will provide the contractor with
comprehensive information, and pictures of asbestos- containing materials in the area in
which they will be working.
System buildings will obviously be included within the asbestos management system.
However we do not have specific records of system buildings available at the present time.
We do know that some system buildings, for example ROSLA buildings, have already been
removed. We are embarking on a new round of condition surveys, and information about
system buildings will be collected at the same time.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
40/860
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
41/860
3. What is your timescale for completing all visual inspections?
4. Was any remedial action required? (Yes or No)
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
42/860
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
43/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
44/860
Local Authority: Birmingham City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Birmingham City Council; Children, Young People & Families
Address line 1:
Asset Management, Margaret Street, Birmingham, B3 3BU
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
45/860
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
13
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
13
46/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
4
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
9
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
47/860
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
9 - these are the Vic Hallam buildings which, although having had a Type 2
Management Survey a further visual survey is planned.
3. What is your timescale for completing all visual inspections?
Xmas 2009
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Suspect columns sealed and ceilings reinstated. Some works to boiler rooms. Building
age @ 1964-1967
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
48/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
49/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
representatives about the
management of asbestos in relevant
system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
Arrangements include: 1 Termly reminder to Head Teacher (Asset Management
termly letter) 2 Comprehensive guidance and advice via School Property Handbook,
regular e-briefings, asbestos management guidance on BGFL(CYP&F web site) 3
Survey data held electronically and accessed by schools 4 Specialist team established
in BCC property function (Urban Design) to manage asbestos
survey/guidance/removal/encapsulation.This includes visits to validate statutory
testing arrangements inc asbestos. 5 Support by Safety Officers and Asset
Management staff 6 Information shared/policy developed with Teacher Assoc and TU
reps via Safety Cttee 7 Information shared with Bursars Group 8 Issues
shared/policy developed via Schools Property Working Group made up of
representatives from Teacher Assoc, Trades Unions, Head Teachers (all phases),
Governors and Bursars
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
50/860
Local Authority Blackburn with Darwen Borough Council
51/860
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Blackburn with Darwen Borough Council
Address line 1:
Town Hall
Address line 2:
King William Street
Address line 3:
Blackburn
Address line 4:
BB1 7DY
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
52/860
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
5
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
5
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
Unknown
SCOLA
Unknown
SEAC
Unknown
53/860
ORLIT
Unknown
HILLS
Unknown
SPOONER
Unknown
MACE
Unknown
LAINGSPAN
Unknown
SIMMS SON AND COOK Unknown
ONWARD
Unknown
VIC HALLAM
Unknown
PRATTEN
Unknown
METHOD
Unknown
CLAW
Unknown
BRISTOL
Unknown
ASC
Unknown
AUSTIN-HALL
Unknown
BOULTON & PAUL
TIMBER
Unknown
LESSER BS
Unknown
STONERE SB
Unknown
SWIFTPLAN LTD
Unknown
TERRAPIN LTD
Unknown
TRANSLINK LTD
Unknown
WARNICK & SONS
Unknown
YOUNGMAN SB
Unknown
Others (please state)
Unknown
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
54/860
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
N/a
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
N/a
5. Have you completed all remedial actions? (Yes or No)
N/a
If not, give expected completion dates?
N/a
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
N/a
55/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
56/860









No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
management of asbestos in relevant
system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes)
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes)
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? -yes
Please explain current position:
2004 - Series of Asbestos coordinator training sessions held for Headteachers
2008 - Series of 'Property awareness' sessions-for Heads/ Bursars and senior staff/ mgrs in schoolspart of the session focused on Asbestos and mgt in schools.
2007/2008/2009- 'Property Awareness' sessions held for all new Heads starting in the borough and for
our potential Heads of the future group.
Each year all schools receive - Asbestos Alerts- reminding schools of the dangers and how schools
should be managing Asbestos.
A number of workshops held for Site supervisors over recent years- again part of the focus was on
managing Asbestos in schools.
Since Jan 09, the Estates and FM mgr has visited all schools, meeting on a 1:1 basis with each
Headteacher reinforcing the key messages around statutory compliance- with a focus on Asbestos.
Asbestos Presentations given in the Schools Health and Safety Consultative Committee - Feb 2009Cross section of Heads, Trade Unions and Teacher Associations.
All schools in the borough buy into a Property SLA run by either the Diocese (7 schs) or Capita
symonds (64). Each school has a Building Liaison Officer, assigned to them who looks after all their
property needs. In addition Capita symonds employ a range of specialists including experts on
asbestos.
57/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Please be advised that we became a Unitary Authority in 1998. Unfortunately we did not
receive very much property data appertaining to our school estate. We have tried to locate
the data in the past, but with little success. We are therefore not in a position to determine
the type of system build used re many of our buildings, which we have inherited.
However that said we have up to date Type 2 asbestos surveys in all school buildings, with
Type 3 available for some buildings, or part of some buildings- where remodelling,
refurbishments or extensions have taken place over the years.
Local Authority: Blackpool Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
58/860
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Property Services Blackpool Council
Address line 1:
Perry House
Address line 2:
Layton Depot
Address line 3:
Blackpool
Address line 4:
FY3 7HW
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
59/860
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
60/860
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
As above
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Yes all have received type 2 surveys with an Asbestos register management system
at each location
b. identify damage to the column casings?; and
Yes as above each setting has had a type 2 survey and any remedial work
found at that time acted upon.
61/860
c. identify missing or damaged ceiling tiles?
Yes. Ceiling tiles when replaced are replaced with different materials
2. How many have yet to be visually inspected?
None. All Schools and childrens buildings have been inspected
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
See attached spreadsheet
5. Have you completed all remedial actions? (Yes or No)
Yes.
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
62/860
X
X
X
No
(If no, please explain current
position)
Yes
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
X
X
X
X
X
X
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
As part of the management plan we re-inspect the schools every six months.
We have formed a partnership with two Asbestos surveying/removal
companies to advise us of any Asbestos issues. If there are any problems inbetween the inspection periods the school supervisors contacts us instantly.
If Not please explain:
63/860
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
Yes. We inspect all buildings every six months. There is an Asbestos register
on every site and all maintenance issues are reported to the Councils
Asbestos manager of any damage/building issues as and when they occur
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
64/860
Local Authority: Bolton Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
65/860
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Bolton Council
Address line 1:
Corporate Property Services
Address line 2:
Units 10-11 Bolton Technology Exchange
Address line 3:
Queensbrook
Address line 4:
Bolton
Address line 5:
BL1 4AY
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
66/860
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980? 40
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
40
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
40
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
67/860
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
As above
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
As Above
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Not relevant
b. identify damage to the column casings?; and
Not Relevant
c. identify missing or damaged ceiling tiles?
Yes as part of type 2 surveys.
2. How many have yet to be visually inspected?
Repeated Annually
3. What is your timescale for completing all visual inspections?
All have been inspected but are re-inspected annually.
4. Was any remedial action required? (Yes or No)
Not specific to the onward system
68/860
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
69/860
No
(If no, please explain current
position)
Yes
Yes
Yes
Column seals is not applicable.
N/A
Not Applicable.
Yes
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) N/A
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Asbestos registers have been issued to all schools. Asbestos management plans are
being developed to ensure that all known asbestos is assessed and photographed on
an annual basis.
70/860
Asbestos awareness training is available online to all schools. Processes are in place to
ensure all contractors have to consult the asbestos register prior to commencing work
on site.
Occupational health and safety specialist service carry out a health and safety audit
programme of all schools. This includes a section on asbestos management procedures
and systems.
The audit is based around the management of the health and safety systems, the
occupational health and the safety assessment standards (OHSAS 18001). All the areas
outlined in the audit check sheet will be examined to determine the standard of health and
safety compliance within the service.
The purpose of the audit is to review the schools’ current Health and Safety provisions and
provide them with guidance and advice.
6. Any further comments (please also feel free to send any detailed comments
under separate e-mail to [email protected])
Our processes and procedures are the same throughout all schools. The only system
built schools Bolton Council has are of the ‘Onward’ system. The problem in respect of
asbestos lined column casings is not present within these buildings.
71/860
Local Authority: Bournemouth Borough Council
Please accept our apologies for not completing the questionnaire by the required date, there
seems to have been some confusion regarding the term “System Buildings” which has made it
difficult for the online questionnaire as it refers to “system buildings” to be completed.
In order for me to provide you with the information, please find below the details below which I
have received from our Principal Building Surveyor in Building Services who attempted to
complete the on-line questionnaire.
1. Your enquiry was directed to Chief Executive of the Bournemouth Borough Council (BBC).
The council now since reorganisation a few years ago have four Executive Directors who
would be delgated the role and be responsible for some of the buildings below.
2. Background – this doesn’t ask any questions but it is where the some of the confusion is
introduced. In this, “system buildings” are made synonymous with steel framed buildings.
In my opinion the “relevant” buildings are surely those with asbestos fire-proofed steel
frames – whether they are “system” buildings or not is not really important.
3. “Identification of relevant buildings” – this heads up the section that has questions that,
unfortunately, fail to identify the relevant buildings.
3.1 Bournemouth Borough Council has responsibility for 9 No. sites (depending on precisely
how broadly you interpret the term “children’s setting”. These are:
1. The Don Low Centre at 5 Hyde Road
2. Kinson Primary
3. Linwood School
4. Winton Arts & Media College
5. Strouden Scout Hut
6. The Bishop of Winchester Catholic Comprehensive School
7. St Clement’s and St John’s Primary
8. St Katherine’s Primary School
9. St Mark’s Primary School
In my opinion, these are not really the “relevant” buildings.
3.2 Following clarification from the HSE 28/09/09 it appears that this question should be
interpreted as the number of system buildings on the site previously identified in question
3.1, (I.e. also dating from 1945 to 1980). This will give 9 buildings, one each at each of
the sites listed in 3.1 above. These do not include any “relevant” buildings.
72/860
3.3 As far as I am aware, BBC has none of the system building types listed. All ours would be
put in the “others” box as follows:
3 No. HORSA Blocks (at Kinson Primary, St Marks Primary (a VA school where BBC will
share some responsibilities with the Diocese) and the Scout Hut at the former Strouden
Library site (where BBC retains responsibility for external and structural repairs)). These
were built circa 1948 and comprise pre-cast concrete portal frames with asbestos cement
roof coverings;
3 No. Marley type concrete sectional garages (at Linwood School, at St Clement’s and St
John’s Primary School and at The Bishop of Winchester Catholic Comprehensive School,
the latter two where the BBC shares some responsibilities with the Diocese);
An all-timber building of unknown type – The Don Low Centre at 5 Hyde Road;
The Pavilion at St Katherine’s Primary School (substantially timber, type unknown).
The John Blundell Building at Winton Art’s and Media College may be a system building
(type unknown). It was formerly a ROSLA Block at Glenmoor School and was
comprehensively refurbished prior to transfer. The refurbishment included asbestos
removal.
Non of the foregoing, in my opinion, are “relevant” buildings.
3.4 Have all relevant system buildings been inspected? We don’t have any “relevant system
buildings”. There is no box to answer “Not applicable” to any of the following questions.
In summary:
Where the buildings are a school and they are either a Community or a Voluntary Controlled the
delegated role would be with the Executive Director for Children & Families Services.
Where in the case of the Strouden Scout Hut as above the delegated role would be with the
Executive Director for Adult & Community Services.
Where in the majority of the “St” schools above the delegated role would be with the
Governors of the school.
As the information above shows, the buildings stated above are not the type that the
questionnaire asks for.
I trust the above information will assist with the process of the asbestos work in schools.
73/860
Local Authority: Bracknell Forest Borough Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Bracknell Forest Borough Council
Address line 1:
Easthampstead House
Address line 2:
Town Square
Address line 3:
Bracknell
Address line 4:
Berkshire
Address line 5:
RG12 1AQ
Address line 6:
Contact name:
74/860
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
Seventeen
75/860
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
Twenty Five
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
Twenty two
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
HORSA
Three
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
76/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Not applicable to the types of buildings that we have
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
Not Applicable
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
Not Applicable
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
Not applicable
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
Yes
77/860
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
Yes
Not applicable to the types of
buildings that we have
Not applicable to the types of
buildings that we have
Yes
Yes
Yes
Training is currently being arranged
for a wide range staff who may find
themselves in this position
Yes
3. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
If Not please explain:
78/860
Not applicable to the types of buildings we have
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
If Not please explain:
Not applicable to the types of buildings we have
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Whilst the specific measures detailed in this section do not apply to the types of
buildings we have, we do have arrangements to ensure that general asbestos control
measures remain effective. This comprises specific discussions between out Health &
Safety Advisors and those responsible for day to day site safety, followed by regular
H&S audits of all of our properties to ensure that procedures are being followed.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
We do not have any CLASP or the later SCOLA building on this estate.
We do have a number of Method Consortium buildings that, whilst superficially similar to
the CLAST system, do not suffer from the same problems with regards asbestos as their
construction detailing is different. The asbestos that is present in those buildings is
managed in a conventional manner as set out below.
We also have a small number of Horsa pre-fabricated concrete buildings, constructed in the
late 1940’s. These do contain a significant amount of asbestos but they are very much a
known quantity and a managed accordingly.
All of our buildings have undergone a Type 1 asbestos survey and copies of these, along
with an Asbestos Risk Management Plan prepared by the Borough Surveyors, are held on
each individual site.
We are currently in the third year of a three year co-ordinated programme to carry out Type
2 asbestos surveys on all of our buildings. This programme is due to be completed by
March 2010.
79/860
Our approach with the Type 2 surveys is as follows: On receipt of the survey we arrange to
carry out appropriate remedial works to any ACM’s that are recorded with a risk score of 1
or 2 in the Duty Holders Action Plan. This may be encapsulation but is more often complete
removal of the material.
Each site has a designated Responsible Person charged with asbestos risk management.
Following any immediate remedial works, the Type 2 survey is issued to this person, along
with an updated Asbestos Risk Management Plan. We then arrange for one of the
Borough’s Health & Safety Advisors to visit site and talk through the detail of the new
survey and plan with the Responsible Person and any other relevant on-site staff. The aim
of this is to ensure that they understand both their responsibilities and how to use the
survey on a day to day basis. Our H&S Advisors then undertake regular audits of our
properties to ensure that the correct procedures are being adhered to.
Local Authority: Bradford Metropolitan District Council
80/860
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Bradford Metropolitan District Council
Address line 1:
Flockton House, Flockton Road, Bradford BD4 7RY
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
81/860
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
None
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
44 that were built after 1980
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
0
Had 4 but they were demolished
SCOLA
SEAC
82/860
ORLIT
0
Had 6 or 7 all demolished
0
Had some but demolished in Re-Org
0
Had some but demolished in Re-Org
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
44
System type built since 1980
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
83/860
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
We have none of the relevant buildings
3. What is your timescale for completing all visual inspections?
We have none of the relevant buildings
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
We have none of the relevant buildings
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
We have none of the relevant buildings
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
We have none of the relevant buildings
84/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
85/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
management of asbestos in relevant
system built premises?
Explanation of current position for any 'No' answers:
Whilst we have none of the relevant buildings we have ticked yes as we have the
required policies and procedures and training in place for all schools within the
Authority's control. All schools have a copy of the 'Premises Asbestos Register' along
with guidance documents issued to them and training is provided at the time of
issue/review. We also have a programme of annual inspection visits and review to
schools by one of the Asbestos Surveyors with the head teacher.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) No
If Not please explain:
As we have none of the relevant buildings. Ditto response to Item 1
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) No
If Not please explain:
As we have none of the relevant buildings Ditto response to item 1
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
Ditto response to item 1
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: London Borough of Brent
Asbestos management in system built schools and
system built children’s settings
86/860
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Brent
Address line 1:
Children & Families
Address line 2:
Chesterfield House
Address line 3:
9 Park Lane
Address line 4:
Wembley
Address line 5:
HA9 7RW
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
87/860
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
9 schools
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
12 Terrapins - single hutted classrooms
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
1
SCOLA
SEAC
2
ORLIT
HILLS
SPOONER
88/860
MACE
LAINGSPAN
2
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
12 single temporary hutted classrooms
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
1 Timber Framed Hybrid
1 Laingspan & steel framed hybrid
2 Conventional / system Hybrid SEAC
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
As at Question 1
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
As at Question 1
4. Action taken on receipt of alert and guidance
89/860
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?


Included as part of last type 2 survey for premises
Included as part of asbestos survey register updates undertaken in 2008 and
2009
b. identify damage to the column casings?; and
 Included as part of last type 2 survey for premises
 Included as part of asbestos survey register updates undertaken in 2008 and
2009
c. identify missing or damaged ceiling tiles?
 Included as part of last type 2 survey for premises
 Included as part of asbestos survey register updates undertaken in 2008 and
2009
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?

All schools (community, VA and foundation) undertaken every year as part of
register updates
4. Was any remedial action required? (Yes or No)
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Hay Lane School Clasp 4 Building. Exposed columns sealed.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
90/860
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not
to disturb such materials, lift ceiling
tiles or access voids unless properly
trained and protected?
 Copy of type 2 surveys
and register updates
provided to all schools
 ‘Local
Asbestos
Management
Plan‘
(LAMP)
for
schools
template produced
copy
of
documents
provided to all local
duty
holders
via
circulars
and
during
dedicated training (see
below)
 Provision of dedicated
training in 2008/9 to all
local
duty
holders
(included
details
of
LAMP)
 Local duty holder
responsible for ensuring
staff are made aware of
LAMP, survey, register
updates and local
briefings about ACM
etc. This formed part of
the asbestos awareness
training
c. advise schools, and other relevant
Local duty holder
staff of action to take if they find or
responsible for ensuring
suspect damage to column seals or
staff are made aware of
ceiling tiles and remind staff and
LAMP, survey, register
others , eg , visiting workers , to
updates and local briefings
report any damage to column seals or
about ACM etc.
ceiling tiles?
d. instruct staff not to fix anything to
Local duty holder
column casings or seals to the
responsible for ensuring
columns, (e.g. fire extinguishers,
staff are made aware of
displays, decorations, etc), in a way
LAMP, survey, register
that is likely to damage the casings or updates and local briefings
the seals?
about ACM etc.
 Copy of asbestos survey
e. ensure that all persons, including
and register updates
visiting workers, who might disturb
made available to such
asbestos containing materials are
persons by local duty
advised of its presence (e.g. wiring
holder
contractors, caretakers, etc)?
 Template ‘Register of
91/860
No
(If no, please
explain current
position)
Yes
No
(If no, please
explain current
position)
Readers of the Asbestos
Survey Report’
document supplied
provided to all local
duty holders –
document to be signed
by such persons prior to
commencing work
 Template ‘ Permit to
Work’ document
supplied provided to all
local duty holders –
document must be
signed by local duty
holder prior to works
commencing
 All ACM works
organised by asbestos
f. ensure that if work with Asbestos
duty holder and asset
Containing Materials (ACMs) is likely,
management teams for
that it is carried out in accordance
schools and children
with the Control of Asbestos
centres are in
Regulations 2006?
accordance with CAR
2006
 asbestos survey
f. ensure that up-to-date asbestos
register updates
registers are available?
undertaken in 2008 and
2009
g. provide asbestos awareness
 Provision of dedicated
training for all employees who could
training in 2008/9 to
foreseeably be exposed to asbestos,
caretakers and site
eg, caretakers and other maintenance
managers (included
staff?
details of LAMP)
 Copy of LAMP, type 2
h. consult Health and safety
survey and register
representatives about the
updates available to all
management of asbestos in relevant
staff including safety
system built premises?
representatives - see A
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
92/860
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:

Audits in future will be undertaken by Health Safety and Licensing Officers of
asbestos management arrangements in all schools.

Periodic reminders sent to local duty holders
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
93/860
Local Authority: Brighton and Hove City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Brighton & Hove City Council
94/860
Address line 1:
King’s House
Address line 2:
Grand Avenue
Address line 3:
Hove
Address line 4:
BN3 2SR
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
95/860
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
NONE
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
NONE
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
N/A
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
96/860
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
3. What is your timescale for completing all visual inspections?
4. Was any remedial action required? (Yes or No)
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
97/860
5. Have you completed all remedial actions? (Yes or No)
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others, eg, visiting workers, to report
any damage to column seals or ceiling
tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
98/860
Yes
No
(If no, please explain current
position)
Yes
.
Yes
.
Yes
Yes
Yes
Yes
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Following consultation with our maintenance consultants it was established that there are
no system buildings (as previously described) in Brighton & Hove Schools. However, there
are some steel framed buildings where the issues raised could potentially exist. As a result
our consultants were commissioned to visit schools and visually inspect such areas,
organise any additional testing and undertake any remedial works that were identified.
99/860
Some remedial work which included filling gaps and localised encapsulation was
undertaken at a small number of schools. This work has been completed with
documentation provided to update the asbestos register.
The responses to section 5 refer to action taken in relation to all our schools. The former
Type 2 surveys have been undertaken in schools over the last 12 months and a reinspection process is proposed for the new financial year.
Local Authority: Bristol City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Bristol City Council
Address line 1:
The Council House, College Green, Bristol
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
100/860
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
36
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
67
101/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
10
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
1
PRATTEN
5
METHOD
21
CLAW
BRISTOL
3
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
2
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Elliots 23,Rollalong 1, Portacabing 4, Horsa 2
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
102/860
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
3. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
nil
3. What is your timescale for completing all visual inspections?
nil
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Removal of asbestos panels to wall of corridor
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
103/860
104/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
105/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
management of asbestos in relevant
system built premises?
4. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: London Borough of Bromley
106/860
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Bromley
Address line 1:
Civic Centre
Address line 2:
Stockwell Close
Address line 3:
Bromley
Address line 4:
BR1 3UH
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
107/860
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
1
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
Only the 1 as above
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
1
SCOLA
SEAC
ORLIT
108/860
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the systembuildings for which you have responsibility?
Via the above contacts. Information held in LBB/ Resources/ Property Services.
109/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
h. identify gaps in columns and casings; and?
yes
i. identify damage to the column casings?; and
yes
j. identify missing or damaged ceiling tiles?
yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
Inspected annually
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action
N/ A
5.
Have you completed all remedial actions? (Yes or No)
N/ A
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
110/860
N/A
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
111/860
√
√
√
√
√
√
√
√
No
(If no, please explain current
position)
Yes
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
√
2.Does every school have arrangements in place to rectify damage to columns
and casings? (yes or No)
Yes . Damage is immediately reported to LBB helpdesk and urgent action taken. Area
is taken out of use where appropriate, pending inspection.
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Yes. Schools are regularly checked by competent inspectors and staff are re-issued
with guidelines/ advice on asbestos safety annually.
112/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
The last full asbestos survey of our CLASP school (Clare House) was carried out on 5th
APRIL 2007, but the condition of the school is checked regularly.
The school had complete window replacement in 2005 and this was carried out by an
approved CLASP installer.
All schools have a manual with detailed asbestos procedures. The subject is also covered
on Headteacher and Caretaker training courses.
113/860
Local Authority: Metropolitan Borough of Bury
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Metropolitan Borough of Bury
Address line 1:
Athenaeum House, Market Street, Bury, BL9 0BN
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
114/860
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
One
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
One
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
One
115/860
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
116/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
n/a
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
117/860
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
118/860
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Calderdale Metropolitan Borough Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
119/860
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Calderdale Metropolitan Borough Council
Children & Young People’s Services
Address line 1:
Northgate House
Address line 2:
Northgate
Address line 3:
Halifax
Address line 4:
HX1 1UN
Address line 5:
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
120/860
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you ar e taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
The Authority has identified 12 SCOLA system buildings and another 25 potential system
buildings. The Authority undertakes to manage asbestos and to undertake surveys to all
potential asbestos containing buildings in accordance with MDHS 100 and that does not
specifically include asbestos surveys to buildings with particular regard to them being
system buildings. However given the concern raised with potential risk to these buildings,
the Authority has undertaken to survey known SCOLA buildings and other possible
identified buildings that may be system built.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
There are 6 possible system buildings other than schools within the Authority’s building
stock.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
0
SCOLA
12
SEAC
ORLIT
HILLS
121/860
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
Not specifically, however type. 2 surveys are undertaken to MDHS 100
b. identify damage to the column casings?; and
Not specifically, however type. 2 surveys are undertaken to MDHS 100
c. identify missing or damaged ceiling tiles?
Type. 2 surveys are undertaken to MDHS 100 and records show consistent consideration
of this building element.
122/860
2. How many have yet to be visually inspected?
All school buildings including potential system build have been visually inspected, however,
as a precaution in the forthcoming re-survey in 2009/10 the Authority will focus attention on
column casings and other aspects pertinent to system buildings as identified in HSE
guidance and checklist.
3. What is your timescale for completing all visual inspections?
During the 2009/10 financial year.
4. Was any remedial action required? (Yes or No)
Under the Fair Funding arrangements with schools, the responsibility for the management
of the issues identified by the re-surveys remains with the dutyholder in the schools.
However the Authority will monitor and ensure that all remedial works identified in the
surveys are carried out.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
N/A
5. Have you completed all remedial actions? (Yes or No)
See above in item 4 for a response.
If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
None identified to date.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
123/860
No
(If no, please explain current
position)
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids unless
properly trained and protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or ceiling
tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that is
likely to damage the casings or
the seals?
124/860
In Calderdale, schools have been
issued with asbestos type 2 surveys,
and in addition they have been
issued with the policy on asbestos.
There is in place a system for
contractor’s management to control
activity with asbestos. Details can
be requested. In addition the
Headteacher completes an annual
audit where they declare they have
informed relevant staff members.
The responsibility for ensuring
relevant staff are informed rests with
the Headteacher.
As above.
The Authority provides all Calderdale
schools with a copy of their type 2
survey, together with advice and
guidance available to them for the
management, disturbance and
removal of asbestos materials in
accordance the regulations.
Visiting workers are required to
exchange information regarding their
works with the building manager or
similar responsible person. Any
pertinent issues are detailed on a
form for that purpose. This form
additionally confirms that the worker
has seen the asbestos survey. With
reference to Calderdale’s Asbestos
Policy sections 9 and 12 does
provide appropriate guidance to
assessing damage safe removal and
recording action taken for the
dutyholder to follow but currently
does not make specific mention
regarding column seals etc. However
it will be amended to accommodate
this.
Information on general disturbance
of asbestos materials is included as
part of the general procedures and
policies from the Authority to
schools. There is no specific
information provided to schools with
regard to issues to system builds.
These aspects will be addressed and
procedures revised following the
forthcoming re-inspections.
e. ensure that all persons,
including visiting workers, who
might disturb asbestos containing
materials are advised of its
presence (e.g. wiring contractors,
caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
f. ensure that up-to-date
asbestos registers are available?
See above for response.
Yes
g. provide asbestos awareness
training for all employees who
could foresee ably be exposed to
asbestos, e.g., caretakers and
other maintenance staff?
h. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
Under the Fair Funding
arrangements, schools are
responsible for the removal of
asbestos materials when and if they
carry out minor capital works
themselves. There is a mechanism
in place to assist schools signed up
to the Authority’s Service Level
Agreement (SLA) for using
competent contractors ( CHASS
Accredited) and for the monitoring of
asbestos removal. Advice about
contract procurement also includes
information about CDM and
responsibilities about any asbestos
removal.
The Authority provides periodic reinspections and are currently up to
date. The schools are responsible
for keeping the records maintained
and removal of asbestos on site.
Current awareness training is
provided for Headteachers, Premise
Managers and caretakers (see
previous response).
There is a forum for Health and
Safety representatives to be
consulted.
Does every school have arrangements in place to rectify damage to columns
and casings? (yes or No)
Schools are given delegated budgets, policies and survey reports and monitoring audit
sheets to ensure asbestos in their buildings is managed in accordance with initial training
that was provided.
If Not please explain:
N/A
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
125/860
NO
If Not please explain:
Currently annual asbestos inspections (re-surveys) continue within the authority. With
regard to maintenance schools are given delegated budgets, policies and survey reports
and monitoring audit sheets to ensure asbestos in their buildings is managed in accordance
with initial training that was provided. Under the Fair Funding arrangements with schools,
the responsibility for the management of the issues identified by the re-surveys remains
with the dutyholder in the schools. However the Authority will monitor and ensure that all
remedial works identified in the surveys are carried out.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Schools are reminded of their legal duties relating to asbestos management through
Newsletters, Bulletins etc. Children and Young People’s Services has now advertised a
new post under health and safety and the one of the main duties of the postholder will be to
monitor the management of asbestos in children and young people’s settings.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
The authority’s management plan incorporates policies and procedures for premise
managers to adhere to day to day management of asbestos in their buildings and to carry
out actions to be taken in the event of damage.
Asbestos type 2 surveys have been and continue to be undertaken in all Calderdale
schools and other children’s settings. These surveys are being undertaken in accordance
with the Control of Asbestos Regulations 2006 and all managers of buildings and other
children’s settings have received asbestos reports together with instructions on how to
manage the material in their buildings. Where repair work or refurbishment work is
proposed in the building that either disturbs the fabric or requires access to existing non
access areas where asbestos is presumed to be present, a type 3 survey is undertaken
and appropriate remedial action taken prior to commencement of any work.
The questionnaire however relates to system buildings and to date the authority does not
have complete records with the exception of 12 SCOLA Buildings and CLASP which the
authority has none.
As a result of the questionnaire, the authority proposes to address the lack of detail on
potential system- buildings by undertaking a survey to identify whether there is any other
type of system-buildings as well as re-visiting confirmed system buildings in order to
inspect, with particular reference to the HSE Checklist regarding system buildings, to cover
126/860
such aspects as column casings and seals etc. This new information will be held alongside
and be part of the existing standard type 2 surveys.
The authority will be employing an additional Health and Safety Advisor and the one of the
main duties of the postholder will be to monitor the management of asbestos in children
and young people’s settings, which include the surveys of any potential system-buildings.
The Asbestos Working Group meets once a term and consists of the following officers:
Local Authority: Cambridgeshire County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
127/860
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Cambridgeshire County Council
Address line 1:
Shire Hall Castle Hill Cambridge CB3 0AP
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
128/860
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
Please see email sent to DCSF. No information available
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
No information available
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
129/860
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
130/860
None
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
On going monitoring with Damaged AIB ceilings either removal or encapsulation
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
131/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
132/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
management of asbestos in relevant
system built premises?
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
Training provided to all schools including Church and Foundation on Contractor Control,
Legionella and Asbestos Management
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
Training provided to all schools including Church and Foundation on Contractor Control,
Legionella and Asbestos Management
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
Information on Local Intranet Schools portal. Cambridgeshire County Council is going
to re-survey all Schools over a 5 year period to update the current type 2 surveys.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Cheshire East Council
ASBESTOS MANAGEMENT IN SYSTEM BUILT SCHOOLS AND SYSTEM BUILT
CHILDREN’S SETTINGS.
133/860
Organisation/address.
Cheshire East Council
Richard House
80 Lower Bridge St.
Chester, Cheshire
CH1 1SW
(1) Number of system built schools dating from 1945-1980 with responsibility for. 63
(2) Total number of system built schools with responsibility for. 63
(3) Types. Simms & Cook 10, PD Spooner 7, SCOLA 46.
(4) To access information held contact; [email protected]
ACTION TAKEN ON RECEIPT OF ALERT AND GUIDANCE
(1) Have all system buildings in your schools and children’s settings been visually
inspected to :
 Identify gaps in columns & casings. YES
 Identify damage to casings. YES
 Identify missing or damaged ceiling tiles. YES
(2) How many have yet to be visually inspected? NONE
(3) Timescale for completing visual inspections. N/A
(4) Was any remedial action required? NO
(5) Have you completed all remedial actions? NONE REQUIRED TO DATE
(6) Have you encountered any difficulties in completing remedial work? N/A
CONFIRMATION THAT ARRANGEMENTS ARE IN PLACE TO MANAGE RISKS
(1) Have steps been taken across all your schools and children’s settings with systembuildings to:
134/860
(a) Inform staff where asbestos is likely to be present including ceiling voids. YES
(b) Provide staff with instructions not to disturb such materials. YES
(c) Advise schools, and other staff on action to take if they find damaged column
seals/ceiling tiles and remind staff & visiting workers to report any damage to these
materials. YES
(d) Instruct staff not to fix anything to column casings. YES
(e) Ensure that others including visiting workers are advised of its presence. YES
(f) Ensure that work with ACM’s is carried out in accordance with the Control of
Asbestos Regulations 2006. YES
(g) Ensure that up-to –date asbestos registers are available YES
(h) Provide asbestos awareness training for all employees who could be exposed to
asbestos. YES (currently part of ‘toolbox training’ however it is proposed that Elearning will also be introduced to support the toolbox training).
(i) Consult Health & Safety Representatives about the management of asbestos in
relevant system built premises? NOT SURE OF THE PROCESS REGARDING THE
PASSAGE OF THIS INFORMATION BETWEEN SCHOOLS AND THEIR SAFETY
REPRESENTATIVES, TO BE INVESTIGATED.
(2) Does every school have arrangements in place to rectify damage to columns and
casings? YES
(3) Does every school have arrangements for ongoing inspection, maintenance and repair
of seals and ceiling tiles as necessary? YES
(4) Do you have arrangements to ensure that the control measures detailed in this section
remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? YES
Current position;
ALL SCHOOLS HAVE A TYPE 2 ASBESTOS SURVEY REPORT CONTAINING AN
ASBESTOS REGISTER AND COLOUR CODED PLAN.
THE COUNCIL’S ASBESTOS CONSULTANT RE-INSPECTS ALL ASBESTOS
CONTAINING MATERIALS ANNUALLY AND UP-DATES THE REGISTER/PLAN
ACCORDINGLY. IN THE CASE OF SYSTEM BUILT SCHOOLS THESE INSPECTIONS
INCLUDE CHECKS ON CLADDING TO COLUMNS AND CEILING VOID INSPECTIONS
(IN ACCORDANCE WITH THE HSE GUIDANCE NOTE).
ALL ANNUAL RE-INSPECTIONS INCLUDE A ‘TOOL BOX’ TALK WITH RELEVANT
MEMBERS OF STAFF. INFORMING THEM OF THE LOCATION OF ASBESTOS
WITHIN THE SCHOOL, WHAT TO DO IF IT IS DISTURBED, AND THE PROCEDURE IF
A CONTRACTOR (OR ANY OTHER PERSON) IS EMPLOYED WHO IS LIKELY TO
DISTURB THE FABRIC OF THE BUILDING. IN SYSTEM BUILT SCHOOLS THESE
TALKS ALSO INCLUDE THE IMPORTANCE OF NOT DISTURBING CLADDING OR
SEALS TO THE STRUCTURAL COLUMNS.
135/860
ALL SCHOOLS HAVE BEEN INSTRUCTED TO INFORM THE COUNCIL’S ASBESTOS
CONSULTANT OF ANY PROPOSED WORKS LIKELY TO DISTURB THE FABRIC OF
THE BUILDING.
ALL SCHOOLS HAVE BEEN ISSUED WITH A CONTRACTORS ASBESTOS
REGISTER, WHICH IS SIGNED BY CONTRACTORS STATING THAT THEY HAVE
READ AND UNDERSTOOD THE ASBESTOS REGISTER.
Local Authority: Cheshire West and Chester Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
136/860
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Cheshire West and Chester Council
Address line 1:
Asset Assessment Team
Address line 2:
Facilities & Asset Management Service
Address line 3:
Council Offices
Address line 4:
4 Civic Way
Address line 5:
Ellesmere Port
Address line 6:
Cheshire CH65 0BE
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
137/860
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
58 (Fifty Eight)
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
58 (Fifty Eight)
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
NIL
SCOLA
29 (Twenty Nine)
SEAC
NIL
ORLIT
NIL
HILLS
NIL
SPOONER
17 (Seventeen)
MACE
NIL
LAINGSPAN
NIL
SIMMS SON AND COOK 6 (Six)
ONWARD
NIL
138/860
VIC HALLAM
NIL
PRATTEN
NIL
METHOD
NIL
CLAW
NIL
BRISTOL
NIL
ASC
NIL
AUSTIN-HALL
NIL
BOULTON & PAUL
TIMBER
NIL
LESSER BS
3 (PD LESSER)
STONERE SB
NIL
SWIFTPLAN LTD
NIL
TERRAPIN LTD
NIL
TRANSLINK LTD
NIL
WARNICK & SONS
NIL
YOUNGMAN SB
NIL
Others (please state)
BRIT A
P D MEDWAY
2 (Two)
1 (One)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
A) A.E.C, Wheel Forge Way, Trafford Park Manchester
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
A) On site at any location identified as containing Asbestos
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES
b. identify damage to the column casings?; and
139/860
YES
c. identify missing or damaged ceiling tiles?
YES
2. How many have yet to be visually inspected?
NONE
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
NO
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
N/A
5. Have you completed all remedial actions? (Yes or No)
N/A
If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
N/A
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
140/860
YES
YES
No
(If no, please explain current
position)
Yes
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
YES
YES
YES
YES
YES
YES
Standard HSE website guidance has
been followed as necessary
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
YES
If Not please explain:
141/860
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
YES
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
All schools are visited annually by an Asbestos Consultant, A.E.C., who carries out
an inspection of all ACM’s and also undertakes ‘ Toolbox’ Training of Relevant Staff.
These inspections and training are enhanced for System Built Schools to reflect the
additional hazards unique to these types of building.
The round of Asbestos Surveys are carried out on Council Schools including Voluntary
Aided ones.
As regards Voluntary Aided Schools it is the school’s responsibility to undertake any
remedial work identified, the Council merely commissions the Asbestos Surveys so as to
ensure that these are regularly monitored.
Diocesan questionnaires should have been separately submitted any that were sent to the
Council have been forwarded to you.
142/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Cheshire West and Chester Council is a new Council formed by the combination of four
former Councils comprising the western part of Cheshire County Council, Ellesmere Port &
Neston Borough Council, Vale Royal Borough Council and Chester City Council.
Property records on asbestos management have been drawn together and are presently
held at the location noted below.:Cheshire West and Chester Council
Council Offices
4 Civic Way
Ellesmere Port
Cheshire
CH65 0BE
The officer referred to in response to question 3.4 above has been responsible for collating
the base data used to respond and has operated in liaison with the consultant asbestos
specialist, A.E.C., but does not hold the property records, these are kept in the location
noted above as they are utilized corporately.
Where best practice dictates, as in the case of Asbestos Management, appropriate
documentation can also be found at individual site locations,
Local Authority: Cornwall County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
143/860
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Cornwall Council
Address line 1:
Helford House
Address line 2:
Truro Business Park
Address line 3:
Threemilestone
Address line 4:
Truro
Address line 5:
Cornwall
Address line 6:
TR4 9LD
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
144/860
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
47 - please note ‘consortium method build’ was the system employed by the local
authority. Establishing an exact figure either for the number of schools or buildings is
problematic because of the very large range of options that were available through this
system and the use of the consortium to source components such as ceilings on
otherwise traditional constructions. Figures given are our best estimate at this time
until further investigations have been carried out.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
66 – see 3.1
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
66
CLAW
BRISTOL
ASC
145/860
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the systembuildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
See 4.2
b. identify damage to the column casings?; and
See 4.2
c. identify missing or damaged ceiling tiles?
All of Cornwall Council’s schools have had type 2 asbestos surveys carried out and
issued with an asbestos management plan which sets out comprehensively the
management of asbestos in buildings (including those areas that were inaccessible
to asbestos surveyors at the time of the inspection). A risk assessment was
conducted at that time which sets out the frequency of re-inspection by the
Council’s in house asbestos team.
146/860
The surveys were carried out between 2003 and 2004 and thus pre-date the
current set of concerns raised initially about CLASP and now other system built
buildings.
2. How many have yet to be visually inspected?
A selection of buildings identified as the “method” system are to have core samples
taken through cladding to columns during August 2009. The findings will inform the
Council’s strategy for visual inspection and remedial measures.
3. What is your timescale for completing all visual inspections?
See 4.2
4. Was any remedial action required? (Yes or No)
See 4.2
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
See 4.2
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
See 4.2
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
147/860
No
(If no, please explain current
position)
Y
Y
N
Current advice focuses on damage to
asbestos containing materials (as per
the asbestos register in the asbestos
Yes
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
Y
No
(If no, please explain current
position)
management plan) or suspected
asbestos containing materials if
encountered.
Advice and training to staff includes
the management of areas considered
inaccessible e.g. hollow partitions or
column casings
Y
Y
Y
Y
Y
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
If Not please explain:
Current guidance to schools covers remedial works to asbestos containing materials
and advice is bought in by schools through the council’s property maintenance
partnership with schools.
No specific guidance has been issued to schools relating to column casings that do not
contain asbestos. Advice will be given when the outcomes of 4.2 are known.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
148/860
If Not please explain:
See 5.2
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Present arrangements under the property maintenance partnership above include reinspections by asbestos surveyors coupled with refresher advice on the use of the
asbestos management plan.
149/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
There is an emerging picture about the possible additional risks that may be associated
with asbestos incorporated into system built schools. Managing the risk of disturbing
asbestos concealed behind column casings or asbestos fibres lying on top of ceiling
tiles presents both practical issues (you cannot practically seal a lay in grid ceiling) and
communication issues where staff perception of high risk buildings may lead to anxiety
or even industrial action.
Any work at all in ceiling voids in these buildings may be rendered impossible unless
spaces below are sealed off and work required is treated as if a full asbestos strip is in
progress.
The measures implied in this return propose a much more intense regime of
management and inspection than would have been deemed compliant and
proportionate only a few months ago. Communicating this two tier regime to schools
will have to be handled with great sensitivity.
Implications also emerge for a wholesale asbestos strip in all of these buildings, with
the attendant impact on funding.
150/860
Local Authority: Cornwall Pyramid PFI Schools
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Pyramid Schools (Cornwall) Interserve
Address line 1:
Unit 4 (Phase2)
Address line 2:
Treleigh Industrial Estate
Address line 3:
Redruth
Address line 4:
Cornwall
Address line 5:
TR16 4AX
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
151/860
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent
slammed; and
• there were gaps or other openings in the casings.
door being
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980? 6 No. Buildings
2. How many system-buildings in schools and other children's settings do you
have responsibility for? 6 No. buildings
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
152/860
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
N/K
6 No. Buildings
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
153/860
Interserve Education
Unit 4 (Phase2)
Treleigh Industrial Estate
Redruth
Cornwall
TR16 4AX
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
Interserve Education
Unit 4 (Phase2)
Treleigh Industrial Estate
Redruth
Cornwall
TR16 4AX
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected? None
154/860
3. What is your timescale for completing all visual inspections? N/A
4. Was any remedial action required? (Yes or No) No
If yes indicate the type and age of the buildings and the location of the ACMs needing
remedial action?
5. Have you completed all remedial actions? (Yes or No)
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
155/860
YES
YES
YES
No
(If no, please explain current
position)
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
Yes
No
(If no, please explain current
position)
NO
Our systems building do not have
columns encased with ACS Type 2
Surveys have been carried out.
YES
YES
YES
YES
YES
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
If Not please explain:
156/860
4. Do you have arrangements to ensure that the control measures detailed in this section
remain effective, eg, by monitoring the arrangements, periodic reminders to staff, etc? (yes
or no) Yes
Please explain current position: An annual visual condition inspection is
carried out of all the AMC’s contained within the Asbestos Registers. A 24hour telephone helpdesk is available to report any damage to Interserve
Education’s property maintenance department
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
157/860
Local Authority: Coventry City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Coventry City Council
Address line 1:
The Council House
Address line 2:
Earl Street
Address line 3:
Coventry
Address line 4:
CV1 5RR
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
158/860
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent
slammed; and
• there were gaps or other openings in the casings.
door being
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980? 53
2. How many system-buildings in schools and other children's settings do you
have responsibility for? 53
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
34 (sites)
SCOLA
0
SEAC
0
ORLIT
0
159/860
HILLS
6 (sites)
SPOONER
0
MACE
0
LAINGSPAN
0
SIMMS SON AND COOK
0
ONWARD
0
VIC HALLAM
2 (sites)
PRATTEN
0
METHOD
0
CLAW
0
BRISTOL
6 (sites)
ASC
0
AUSTIN-HALL
0
BOULTON & PAUL
TIMBER
0
LESSER BS
0
STONERE SB
0
SWIFTPLAN LTD
2 (sites)
TERRAPIN LTD
1 (site)
TRANSLINK LTD
0
WARNICK & SONS
0
YOUNGMAN SB
0
Others (please state)
Gilbert Ash
2 (sites - integral concrete frame structure)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the systembuildings for which you have responsibility?
As above
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
160/860
a. identify gaps in columns and casings; and?
Yes: All have been Visually Inspected
b. identify damage to the column casings?; and
Yes: All have been Visually Inspected
c. identify missing or damaged ceiling tiles?
Yes: All have been Visually Inspected
2. How many have yet to be visually inspected?
None. All have been visually inspected. However, 13 planned for more detailed
inspection in the new financial year 2010/11
3. What is your timescale for completing all visual inspections?
N/a
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
CLASP (completed)
5. Have you completed all remedial actions? (Yes or No)
Yes All remedial actions identified have been completed
If not, give expected completion dates?
N/a
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
161/860
√
No
(If no, please explain current
position)
Information issued to schools and
children's settings in June 2006 and
further Bulletin issued December
Yes
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
√
No
(If no, please explain current
position)
2006
See above. Information also
provided in City Council's Asbestos
Policy and Guidance Note
As above
√
As above
√
√
√
√
√
√
As above. All schools advised to
provide all contractors with copies of
their asbestos surveys.
As above. Council policy details
procedure to be followed. Health and
Safety Advisors and the Asbestos
Management Officer can be contacted
for information, guidance and
support.
As above. LAMPS provide more
detailed information
As above. LAMPS provide more
detailed information.
As above. LAMPS provide more
detailed information.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes – via LAMPS
If Not please explain:
162/860
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes – via LAMPS
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
Audits of schools carried out biannually and briefings issued periodically.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Croydon Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
163/860
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Croydon Council
Address line 1:
Service Transformation & Support Services
Address line 2:
Resources & Customer Services Department
Address line 3:
3rd Floor South Side
Address line 4:
Taberner House
Address line 5:
Park Lane
Address line 6:
Croydon CR9 3JS
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
164/860
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980? 11
2. How many system-buildings in schools and other children's settings do you
have responsibility for? 11
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
1
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
165/860
SIMMS SON AND COOK
ONWARD
VIC HALLAM
3
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
7 (presumed system built blocks unknown type)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the systembuildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
166/860
c. identify missing or damaged ceiling tiles?
completed
2. How many have yet to be visually inspected?
All known system built building have been inspected
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
Yes, gaps in timber column casing were identified and sealed in one of the
building.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Asbestos was not visible. Gaps were sealed as a precaution at an Infant School,
main hall area (Timber Frame).
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
167/860
Yes
No
(If no, please explain current
position)
Yes
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
168/860
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position: In addition to periodic reminders to responsible
person on site regular inspection will be carried out by facilities manager asbestos
where needed.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Cumbria County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
169/860
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Cumbria County Council, Children's Services Directorate
Address line 1:
18 Portland Square, Carlisle CA1 1PE
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
170/860
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
37
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
37
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
1 (recently closed and awaiting demolition)
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
36
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
171/860
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
12
3. What is your timescale for completing all visual inspections?
172/860
all complete by August 2009
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No - problems associated with access to ceiling voids are the only ones
encountered
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
173/860
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
No
Yes
Explanation of current position for any 'No' answers:
Senior Managers in schools have recently been trained in the Management of Asbestos,
further training for others is planned towards the end of this year.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
174/860
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Derby City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Derby City Council
175/860
Address line 1:
Children and Young People’s Department, Middleton House,
27 St Mary’s Gate, Derby, DE1 3NN
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
176/860
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
There are 54 Community and Voluntary Controlled schools in Derby with such system
buildings. There are 0 other children’s settings (youth clubs/children’s centres etc) with
such system buildings in Derby. There are 18 Foundation and Voluntary Controlled
schools in Derby with such system buildings, for which Derby City Council does not have
responsibility.
Please note: All answers in Section 3.3, Section 4 and Section 5 of this survey relate only
to Community and Voluntary Controlled schools, for which Derby City Council has
responsibility. Derby City Council does not have responsibility for Foundation or VA
schools.
For more information please see DfES Statutory Guidance: Organisation and Management
DfES/0803/2001 – Health and Safety: Responsibilities and Powers. This document clearly
states that LEAs (as where) are not responsible for the health and safety of pupils or staff
of Foundation or VA Schools.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
There are 95 such buildings in Community Schools, Voluntary Controlled and other
children’s settings in Derby. There are 60 such buildings in Foundation and Voluntary
Controlled schools in Derby, for which Derby City Council does not have responsibility.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
31
SCOLA
0
SEAC
0
ORLIT
2
HILLS
11
SPOONER
0
MACE
0
LAINGSPAN
0
SIMMS SON AND COOK 0
ONWARD
0
177/860
VIC HALLAM
8
PRATTEN
0
METHOD
0
CLAW
0
BRISTOL
0
ASC
0
AUSTIN-HALL
0
BOULTON & PAUL
TIMBER
0
LESSER BS
0
STONERE SB
0
SWIFTPLAN LTD
0
TERRAPIN LTD
0
TRANSLINK LTD
0
WARNICK & SONS
0
YOUNGMAN SB
0
Others (please state)
Concrete Framed Modular 2, Elliot Medway 3, Horsa 2, Ideal
5, Pre-Fabricated Modular 5, Steel Framed 19, Temporary
building (unknown) 1, Wernick 6.
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
178/860
Yes
2. How many have yet to be visually inspected?
None (for Community and Voluntary Controlled Schools – see note in Section 3.1)
3. What is your timescale for completing all visual inspections?
N/A (for Community and Voluntary Controlled Schools – see note in Section 3.1)
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Sealing up work was required to the Clasp Buildings up to and including Mark 5 and to
1 Hills building. This including sealing gaps on, above and below column casings.
Replacement of a large number of ceiling tiles across a limited number of sites.
Cupboards with unsealed AIB backings in 1 Hills school were put out of use and sealed
up.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
The logistics of ensuring work was carried out promptly in operational schools
and the development of an appropriate methodology giving long lasting seals.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
179/860
Yes
No
(If no, please explain current
position)
Yes
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Explanation of current position relating to any no answers to a) to i) above:
All “Yes” answers above relate to Community and Voluntary Controlled Schools Derby
City Council are responsible for. See note in section 3.1.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
180/860
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Please note: All answers in Section 3.3, Section 4 and Section 5 of this survey relate only
to Community and Voluntary Controlled schools, for which Derby City Council has
responsibility. Derby City Council does not have responsibility for Foundation or VA
schools.
For more information please see DfES Statutory Guidance: Organisation and Management
DfES/0803/2001 – Health and Safety: Responsibilities and Powers. This document clearly
states that LEAs (as where) are not responsible for the health and safety of pupils or staff
of Foundation or VA Schools.
181/860
Local Authority: Derbyshire County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Derbyshire County Council
Address line 1:
County Hall. Matlock. Derbyshire. DE4 3AG
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
182/860
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
158 Sites
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
376 Buildings
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
183/860
CLASP
133
SCOLA
SEAC
ORLIT
HILLS
36
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
43
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
18
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Elliott(1) Elliott/Medway(26) Horsa(19) Medway(10)
Unidentified(90)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
184/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
Nil (0)
3. What is your timescale for completing all visual inspections?
Completed 2008
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
CLASP MK4b Buildings - Linings to column casings - Gaps required sealing on 15 sites.
5. Have you completed all remedial actions? (Yes or No)
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
185/860
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
186/860
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
Annual inspection by Duty Holder is recorded and monitored. Periodic reminders to
staff. Regular recorded inspection programme for all installed column casing seals.
H&S audits collate info on compliance.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Devon County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
187/860
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Devon County Council
Address line 1:
County Hall
Address line 2:
Topsham Road
Address line 3:
Exeter
Address line 4:
Devon
Address line 5:
EX2 4QJ
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘Dutyholder’
under the Control of Asbestos Regulations 2006.
188/860
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
62 no. (61 schools & 1 Youth centre) are recorded as having system type buildings
within their sites.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
Some of these 62 sites have more than 1 system building providing a total of 90
system buildings (including 3 no. Post 1980). Those buildings found to be of the type
listed below total 87no. Including 14 “others2 namely HORSA
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
1 (built 2003 and not in scope for ACM’s)
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
189/860
SIMMS SON AND COOK
ONWARD
VIC HALLAM
1
PRATTEN
2
METHOD
72
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
14 HORSA Huts
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
Property records are held and managed by
NPS South West ltd
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
190/860
a. Identify gaps in columns and casings; and?
A Children and Young Persons Services (CYPS) Communication was
sent to
all schools (including Voluntary Aided) regarding CLASP. This briefing note sent in
March 2007 reinforced the DCC policy and
procedure for the management of
asbestos and included a copy of
the HSE asbestos in CLASP buildings guidance
note.
No relevant CLASP buildings within DCC estate, Only 1 no. Identified and
constructed in 2003
2008 CYPS arranged for NPS SW Ltd – Senior Building Surveyor to
report on
other possible system building details within the estate
which identified no
significant issue relating to the detailing
identified within the communication with
other buildings because of
systems employed
2008 A Small study on over clad columns used within the construction of link
corridors was carried out at Ivybridge CC & Okehampton CC and showed no
contamination or dispersal of fibre
into ceiling voids
b. identify damage to the column casings?; and
As Part of Annual asbestos Inspection and regular day to day
asbestos
management by the Premises. Devon County Council has provided asbestos
awareness training for all premises managers to
heighten the importance of
effective asbestos management and to
mitigate the likelihood of unrepaired
damage.
c. identify missing or damaged ceiling tiles?
As Part of Annual asbestos Inspections and regular day to day asbestos
management by the Premises. Devon County Council has establish a preferred
contractor scheme which requires all contractor to provide asbestos awareness
training through CHAS
accreditation
2. How many have yet to be visually inspected?
All schools within Devon County Council responsibility have
been subject to
a MDHS100: Type 2 asbestos survey conducted
between 2002 and 2007. This
information has been used to create a site asbestos register which forms part of
ongoing asbestos management plans.
All Schools are required to be inspected at least annually as per the
requirements of the DCC Policy – Schools within the Devon
Maintenance
Partnership (DMP) are conducted centrally and a proforma ASB2 is available to
191/860
assist other schools in conducting their
own Premises management. Advisory
letter sent to these schools
offering centralised service is provided. Asbestos
management
item included within DCC H&S Premises Auditing.
3. What is your timescale for completing all visual inspections?
All anticipated initial type2 surveys are complete with budget
conduct additional sampling and surveying as and when identified.
available to
All regular inspections should be completed with a 12 monthly time
repeated each year
frame
4. Was any remedial action required? (Yes or No)
No relevant CLASP buildings within DCC estate, Only 1 no. Identified and
constructed in 2003
For other known asbestos containing materials, damage reports using
information from within the central asbestos database are
regularly distributed
to all Premises for information and action.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
n/a
5. Have you completed all remedial actions? (Yes or No)
No - For known asbestos materials regular encapsulation and
repair elements
can be ongoing items for schools to address as
part of Premises management.
Damage reports using information
from within the central asbestos database
assists Premises
Managers in this task.
If not, give expected completion dates?
For general asbestos reporting timescales are advised at the time of
sending
the damage reports and the premises then returns form Asb3 to allow update of
centrally held information and re-issue of
the asbestos register
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No relevant CLASP buildings within DCC estate, Only 1 no. Identified and
constructed in 2003.
192/860
The type of detail highlighted within the guidance note has
not
prolifically used within DCC buildings. DCC advocate the
use of licensed
asbestos contractors for all asbestos related
works and have received no
feed back to suggest that there
may be difficulties with remediation.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Questions
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others, egg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
193/860
YES
YES
YES
SOURCE OF EVIDENCE
DCC Policy & Guidance
Annual Briefing Notes
TYPE2 Asbestos Survey
DCC Awareness training for Premises
Managers
DCC Policy & Guidance includes a
simple suite of forms to assist in
managing on a day to day basis in
particular
Form ASB1 – initial assessment
Form ASB4 – emergency response
SLOAC -CHAS
DCC Policy & Guidance
Annual Briefing Notes
High Damage Reports
ASB4
DCC Awareness training for Premises
Managers
SLOAC - CHAS
YES
DCC Policy
Guidance Notes
ASB 1
DCC Awareness Training
YES
Access to Asbestos Register
SLOAC - CHAS
YES
All works within DCC via Licensed
Contractors
Questions
SOURCE OF EVIDENCE
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could foresee
ably be exposed to asbestos, eg,
caretakers and other maintenance
staff?
h. consult health and safety
representatives about the
management of asbestos in relevant
system built premises?
YES
ASB3
Amp Team
Annual Inspections
DCC Contractors CHAS
YES
Corporate Training for PM
Health & Safety for Caretakers and
Premises Training Course
YES
Directorate H&S Committees
6. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
As Part of Annual asbestos Inspection and regular day to day asbestos management by
the Premises. Devon County Council has
provided asbestos awareness training for
all premises managers to heighten the importance of effective asbestos management
and to mitigate the likelihood of unrepaired damage. Completeness across the schools
estate is measured through auditing conducted by the DCC H&S team
If Not please explain: not specifically for system buildings
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (Yes or no)
DCC Policy requires that all known asbestos is inspected at least annually, for schools
who subscribe to a centrally arranged maintenance scheme (The DMP) this inspection
is conducted by NPS SW Ltd who provides property service for Devon County Council.
For non-DMP school this inspection is offered by NPS on a time charge basis. For these
remaining schools DCC form ASB2 should be completed and held by the school as
194/860
evidence of this inspection. For all Community and Voluntarily Controlled schools DCC
H&S teams ask that the school confirm asbestos arrangements are in place as part of
regular auditing.
If Not please explain: not specifically for system buildings
4. Do you have arrangements to ensure that the control measures detailed
in this section remain effective, e.g., by monitoring the arrangements,
periodic reminders to staff, etc? (Yes or no)
Yes
Please explain current position:
Devon County Council provides centrally funded advice and guidance to all DCC
schools and other Premises via a “Competent Person employed by NPS SW Ltd. This
include a schools visit where requested.
DCC is in its 6th year of creating and publishing to all Premises an annual guidance
note which details aspects of asbestos management including topical items.
DCC conducts regular Health & Safety audits which include questions regarding the
management of asbestos.
DCC has over the last two years made asbestos awareness training available to all
Premises managers which has been centrally funded and has included the
reimbursement of supply teaching costs to encourage attendance.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
195/860
Local Authority: Catholic Diocese of Portsmouth
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Diocese of Portsmouth
Address line 1:
St Edmund House
Address line 2:
Edinburgh Road
Address line 3:
Portsmouth
196/860
Address line 4:
Hants
Address line 5:
PO1 3QA
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
197/860
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
The Primary responsibility for the repair and maintenance of these buildings is with the
Governing Bodies; however there are 46 maintained VA primaries, 1 middle and 9
secondaries sitting on land owned by the Catholic Diocese of Portsmouth to whom we
offer advice. All our schools are requested to ‘buy into’ the relevant Local Authorities
asbestos related services. In most cases this service will include an annual meeting
where among other things the Asbestos registers are checked and updated and schools
are asked to confirm that the required procedures are being followed.
In addition, the Diocesan Surveyor schools carries out spot checks (usually at the
school Reception desk) asking to see the asbestos register and contractor log. Where
the information provided incomplete, advice is given to the Headteacher. This is done
as part of a general Duty of Care, not because of authority to impose any action.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
There are likely to be buildings of that period on 75% of our sites. I am unaware of
any buildings riddled with asbestos, although almost all will have had building work
carried out before 1980 and therefore could have unidentified asbestos.
The Diocese of Portsmouth has buildings within the following Local Authorities. Not all
Local Authorities will consider themselves ‘responsible’ for VA buildings even where
they are providing an Asbestos service.
Hampshire
Dorset
IOW
Bournemouth
Portsmouth
Southampton
Oxfordshire
West Berkshire
Windsor & Maidenhead
Wokingham
Reading
Bracknell Forest
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
This information is not held centrally by the Diocese of Portsmouth.
CLASP
198/860
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
The Chair of Governors of the relevant school should be contacted for further
information.
Where can DCSF and HSE access information held by you about the systembuildings for which you have responsibility?
199/860
The Diocese holds the Deeds for the schools, but does not hold construction or record
drawings; these will be held (where available) by the school or in some cases the Local
Authority. Any information should formally be requested from the relevant Chair of
Governors.
Note: The Diocese of Portsmouth lost all building records that were not held in
Fireproof safes in a major storage warehouse fire 10-15 years ago.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
All schools on Diocese of Portsmouth land have been visited by Asbestos Inspectors
provided by the Local Authority; the level and quality of survey may vary from LA to
LA, but all should be to statutory standards.
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
Complete
4. Was any remedial action required? (Yes or No)
This information held by the Chairs of Governors and LA
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
This information held by the Chairs of Governors and LA
200/860
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
This information held by the Chairs of Governors and LA
5. Confirmation that arrangements are in place to manage risks
This information held by the Chairs of Governors and LA
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
201/860
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
3. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
If Not please explain:
This information held by the Chairs of Governors and LA
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
If Not please explain:
This information held by the Chairs of Governors and LA
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
This information held by the Chairs of Governors and LA
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
I think that this survey has been a little unclear in terms of definitions of terms which may
lead to a variation in response from individual LA’s and Dioceses. In particular the word
‘responsible’, which may be read in several different ways.
202/860
In particular statutory responsibility, delegated responsibility and duty of care responsibility.
I understand that the responsible body for all VA schools is the Governing Body corporate.
While they are encouraged to delegate practical responsibility in technical areas, they
cannot delegate statutory responsibility.
As Diocesan Surveyor Schools I consider myself to have a personal ‘Duty of Care’ to all
Catholic VA schools on Diocesan land, and to a lesser extent Catholic VA schools not on
Diocesan land, but no ‘Legal responsibility’, as I can advise but have no authority to force
any Governing Body into taking any particular action.
203/860
Local Authority: Doncaster Metropolitan Borough Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Doncaster MBC
Address line 1:
Floor 11
Address line 2:
The Council House
Address line 3:
College Road
Address line 4:
Doncaster
Address line 5:
DN1 3AJ
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
204/860
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent
slammed; and
• there were gaps or other openings in the casings.
door being
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
31
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
31
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
29
205/860
SCOLA
SEAC
ORLIT
HILLS
SPOONER
1
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
1
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
See section 1
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
206/860
See section 1
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES
b. identify damage to the column casings?; and
YES
c. identify missing or damaged ceiling tiles?
YES
2. How many have yet to be visually inspected?
NONE
3. What is your timescale for completing all visual inspections?
DONE
4. Was any remedial action required? (Yes or No)
YES
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Type 4/4b column casings as advised in HSE Guidance
5. Have you completed all remedial actions? (Yes or No)
YES
If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
NO
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
207/860
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
X
X
X
X
X
X
Up-to-date surveys to be completed
within 5 years
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
208/860
No
(If no, please explain current
position)
X
X
Yes
No
(If no, please explain current
position)
system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) YES
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) YES
INSPECTIONS UNDERTAKEN EVERY 3 MONTHS
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) YES
Please explain current position:
Letters sent to all schools annually and inspections undertaken by Asbestos
Surveyors annually. On–site staff undertake 3 monthly inspections and advise
of any damage (HSE instruction)
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Dorset County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
209/860
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Dorset County Council
Address line 1:
Children Services Access and Premises
Address line 2:
Princes House
Address line 3:
Princes Street
Address line 4:
Dorchester
Address line 5:
Dorset
Address line 6:
DT1 1TP
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
210/860
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
Please see the table below, however, we are unable to answer your specific question
because we don’t currently hold building data in that format.
All buildings are surveyed for asbestos as per the Type 2, and Type 3 (demolition/
major refurbishment) when required, survey specifications indicated within the
guidance document MDHS 100. Buildings which are system built and have column
casings are assumed to contain asbestos until further investigations can take place to
prove/disprove asbestos linings. Our SCOLA buildings are the only ‘systems buildings’
which have been identified as containing asbestos lined metal casings.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
See above.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
Completed as far as possible:
CLASP
0
211/860
SCOLA
56
SEAC
0
ORLIT
0
HILLS
0
SPOONER
0
MACE
0
LAINGSPAN
0
SIMMS SON AND COOK 0
ONWARD
0
VIC HALLAM
12 (assumed to be VIC Hallam) – No column casings
PRATTEN
0
METHOD
0
CLAW
0
BRISTOL
0
ASC
0
AUSTIN-HALL
0
BOULTON & PAUL
TIMBER
0
LESSER BS
0
STONERE SB
0
SWIFTPLAN LTD
0
TERRAPIN LTD
0
TRANSLINK LTD
0
WARNICK & SONS
0
YOUNGMAN SB
0
Others (please state)
Other system builds HORSA, Pavilion, Mobile (Eliot, Devon
Lady etc.) have not been counted for this survey as they do
no have column casings. However, they have all been
surveyed and have asbestos registers.
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
212/860
It is the school governing body who have overall responsibility for Health and Safety maters
within their premises. However, Property Management Division of Dorset County Council,
provide an overview and manage the asbestos registers including keeping the information
up to date (information is held for VA and foundation Schools).
For site level management please contact sites direct. If you require any assistance
please contact Property Management Division.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None. However, phase 2 of inspection to identify location of column lined with AIB is
on-going (see question 5). This is in addition to the ongoing regular review of ACM’s in
buildings.
3. What is your timescale for completing all visual inspections?
As above.
4. Was any remedial action required? (Yes or No)
No initial remediation required to the column casings following the alert (CLASP
incident in 2006). The asbestos linings in SCOLA buildings schools have been known
about for a number of years, and have been managed in accordance with our
procedures.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
Not applicable. Please see 4.
Currently carrying out additional surveys in all SCOLA buildings to identify, more
specifically, those which have asbestos lined casings and marking their location on the
asbestos register. As noted within Health and Safety Laboratory’s report into fibre
concentration in CLASP schools containing asbestos, HSL/2007/22, there is no
consistency in column case linings within SCOLA constructed buildings.
213/860
If not, give expected completion dates?
12 Month programme. Estimated completion August 2010.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
In some cases it has been found that accessing the columns, to survey for
asbestos, is difficult without dismantling. Therefore, the strategy is, if they can’t
be accessed, then it is assumed to contain asbestos until the unit(s) can be
dismantled. Only when a Type 3 (demolition/ major refurbishment) survey is
required.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
214/860
Yes
Yes
No
(If no, please explain current
position)
In addition to the note HSE have sent
to site, site managers and/or head of
site are briefed following asbestos
reviews. Some have been in contact
following union involvement. Also see
note on awareness training.
To date columns casings have not
been found which, could be assessed
as being of risk to building occupants
i.e. in a poor unsealed state.
Yes
Yes
Yes
Asbestos registers are regularly
updated and sent to site.
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
Yes
No
(If no, please explain current
position)
Yes
Staff are not to work on any
asbestos. Licensed contractor only.
Yes
See above.
Yes
Staff at PMD receive regular asbestos
awareness training. Site level training
is managed by the head of site.
However, asbestos is a part of the
induction process. Site level induction
is carried out by head of
establishment.
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes.
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
No.
If Not please explain:
Procedures are based on the contents of individually buildings i.e. once we know which
columns contain asbestos and which don’t sites are further briefed.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes.
Please explain current position:
Regular review of the asbestos registers are carried out and when updated, site
managers briefed and registers distributed to site.
215/860
In addition to this many of the sites have asbestos removal carried out as part of
repairs and maintenance, refurbishments or extensions. Registers are reviewed,
additional surveys carried out where required and the impact on asbestos installations
are considered and managed accordingly.
Hundreds of air monitoring tests have taken place within DCC properties over the last
10 years for various reasons including reassurance test purposes, asbestos removal
and background air tests. There has never been an occasion where increased fibre
level concentrations where found (not attributed to asbestos removal operations or
disturbance of Man Manufactured Mineral Fibre insulation).
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
As per my previous e-mail, I’m concerned about the quality of this questionnaire and the
potential for misinterpretation when the contents are analysed. It does not show the full
picture of asbestos management and only concentrates on a very small area. The
questions are confusing and potentially misleading (far to open to interpretation).
We have completed this to the best of our ability.
Local Authority: Durham County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
216/860
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Durham County Council
Address line 1:
County Hall, Durham
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
217/860
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
76
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
76
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
76
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
218/860
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
4. Was any remedial action required? (Yes or No)
Yes
219/860
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Gaps to columns casings sealed and opening to tops of columns sealed
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
Some premises still have the tops of columns to seal within the ceiling void. Access is
restricted until this is carried our. Within next year.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
220/860
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
221/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Ealing Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Ealing Council
Address line 1:
Perceval House
Address line 2:
14 – 16 Uxbridge Road
222/860
Address line 3:
London
Address line 4:
W5 2HL
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
223/860
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
24
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
25
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
1
SCOLA
0
SEAC
0
ORLIT
0
HILLS
0
SPOONER
0
MACE
6
LAINGSPAN
0
SIMMS SON AND COOK 0
ONWARD
0
VIC HALLAM
0
PRATTEN
0
METHOD
0
CLAW
0
BRISTOL
0
ASC
0
AUSTIN-HALL
0
BOULTON & PAUL
TIMBER
0
LESSER BS
0
STONERE SB
0
SWIFTPLAN LTD
4
TERRAPIN LTD
0
TRANSLINK LTD
0
WARNICK & SONS
0
YOUNGMAN SB
0
224/860
Others (please state)
Swiftplan huts = 7
HORSA huts = 7
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
On our internal ‘Evolution’ system by contacting the above person.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
Nil
3. What is your timescale for completing all visual inspections?
Not Applicable
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
One building was identified as a CLASP type building, which was part of a High school. The
age of this building is unknown. The school was rebuilt as part of the Governments PFI
initiative. The remaining building is now being utilised as a City Learning Centre. As part
of the refurbishment the building was stripped back to the steel and slab frame. All
225/860
asbestos material has been removed from the building. Along with all the asbestos
normally found within CLASP type building there was Asbestos Insulation Boards covering
the pipes within the floor and buried underneath the floor slab.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
226/860
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
All Schools have access to specialist asbestos advisors through the Schools Service
Professional Building Consultancy contract. Type 2 surveys have been conducted in
schools and Type 3 in schools where major construction work has been undertaken or
is planned. Remedial asbestos works are programmed to coincide with works being
227/860
undertaken in schools where appropriate e.g. replacement boilers, electrical works,
structural works etc.
All works undertaken in schools with asbestos is strictly controlled and monitored by
the Authority to ensure that the works are undertaken safely and that all asbestos is
identified and removed or made safe.
The management of asbestos in schools is managed through a series of Information,
Guidance and Polices documents which is available to school staff and everyone
working in a school site.
In recognising that the main concern in MACE type building was the firewalls in the ceiling
void. The Authorities control measure has been to remove a significant number of them or
encapsulate and label the remaining firewalls.
Exposed cladding in SWIFT type buildings has been sealed as part of the Authorities
control measures.
The asbestos roofs of all HORSA huts have been replaced.
The Authority has a rolling programme to remove SWIFTPLAN huts from school sites.
The remaining huts are currently being utilised by schools as storage huts.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
228/860
Local Authority: East Riding of Yorkshire Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
East Riding of Yorkshire Council
Address line 1:
County Hall, Cross Street, Beverley, HU17 9BA
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
229/860
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
154 schools in total
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
64 ASC type schools
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
230/860
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
64
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
231/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
0
3. What is your timescale for completing all visual inspections?
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Our ASC buildings are constructed from load bearing masonry
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
Our ASC buildings are constructed from load bearing masonry and did not have
casings.
232/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
233/860
Yes
Yes
No
No
Yes
Yes
No
Yes
No
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
management of asbestos in relevant
system built premises?
Explanation of current position for any 'No' answers:
Item c) We do not have any buildings with such columns. Item d) We do not have any
buildings with such columns but have issued guidance advising not to use drawing pins
on asbestos products. Item g) Most Schools have opted not to use their finances to
update their asbestos registers. Item i) We do not have any CLASP buildings to
consult on.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
If Not please explain:
We do not have any schools with such columns although all schools have access to the
councils Code of Practice and asbestos guidance document.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
If Not please explain:
We do not have any schools with such columns although all schools have access to the
councils Code of Practice and asbestos guidance document.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
The council has provided asbestos awareness courses for schools covering such issues
although the take up was limited.
234/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
235/860
Local Authority: East Sussex County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
EAST SUSSEX COUNTY COUNCIL
Address line 1:
Children’s Services Department
Address line 2:
County Hall
Address line 3:
St. Anne’s Crescent
Address line 4:
Lewes
Address line 5:
East Sussex
Address line 6:
BN7 1SG
Contact name:
Contact phone number:
Contact e-mail:
236/860
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
East Sussex County Council (ESCC) does not keep records of these specific
construction types of building. However all ESCC owned and occupied buildings are
surveyed by specialist licensed consultants for asbestos containing materials (ACMs)
on a regularly basis.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
237/860
East Sussex County Council (ESCC) does not keep records of these specific
construction types of building.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
238/860
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Copies of all Asbestos survey reports as well as Condition survey reports (which may
enable system-buildings to be identified depending upon how the surveyor has
recorded) are held centrally by our Corporate Resources Department.
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
As above.
Nb. All reports are held electronically.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
All ESCC owned and occupied buildings have had “Type 2” surveys by specialist
licensed consultants for asbestos containing materials (ACMs).
In addition all ACM’s left in place must be visually inspected at least quarterly by
Controllers of Premises/Managers, and termly in the case of schools.
b. identify damage to the column casings?; and
As above
c. identify missing or damaged ceiling tiles?
As above
2. How many have yet to be visually inspected?
NONE – because all have been inspected.
3. What is your timescale for completing all visual inspections?
All ESCC owned and occupied buildings are re-surveyed on a rolling 3-year basis. In
addition all ACM’s left in place must be visually inspected at least quarterly by
Controllers of Premises/Managers, and termly in the case of schools.
4. Was any remedial action required? (Yes or No)
Yes - The survey process includes the managed removal or encapsulation of high risk
asbestos, as appropriate, by specialist licensed asbestos contractors.
239/860
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
This is recorded in the individual survey reports and subsequent remedial action
reports.
5. Have you completed all remedial actions? (Yes or No)
All ESCC owned and occupied buildings have been surveyed, and high risk asbestos
has been removed or encapsulated as stated above.
ACM’s left in place are visually inspected on a regular basis as above.
Any alterations to premises where ACM’s are in place or in areas not accessed by the
“Type 2 survey” are handled in accordance with the relevant regulations, and an
Asbestos Alteration Form must also be completed and sent to our Corporate Resources
Department.
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
You would need to ask the specialist licensed asbestos contractors as to the
relative degree of any difficulties encountered.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
240/860
YES
YES
YES
No
(If no, please explain current
position)
Yes
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
YES
YES
YES
YES
YES
YES
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
YES - schools are required to visually inspect all ACM’s every term, report any damage,
and commission registered specialist contractors to deal with damage.
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
YES - schools are required to visually inspect all ACM’s every term, report any damage,
and commission registered specialist contractors to deal with damage. Additional
guidance specifically relating to ceiling tiles was issued schools in May 2006 .
If Not please explain:
241/860
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
YES.






ESCC has a corporate “Asbestos Management in the Workplace” policy that
applies to all staff and all ESCC premises, including schools.
Health & Safety Bulletins are regularly sent to all Headteachers, Managers, H&S
coordinators and Controllers of Premises.
The Children’s Services Department also has a procedure for putting important
news into its own “Circulars” which are sent to schools on a weekly basis.
Compulsory Asbestos Awareness training courses are held on a regular basis.
3-year rolling cycle of asbestos surveys by independent licensed specialists.
Requirement for visual inspection by the school every school term.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
East Sussex County Council does not record the specific construction types but surveys all owned
and occupied ESCC premises (except those constructed after 1st January 2000 as these do not
contain asbestos). The survey is on a 3-year rolling cycle by specialist licensed asbestos
consultants. This survey programme of works includes a managed process of removal and
encapsulation of high risk asbestos. This continuing process enables the Council to comply with its
duties under the Regulation 4 Control of Asbestos Regulations 2006. Any work identified in the
Methods for the Determination of Hazardous Substances, Health and Safety Executive type 2
(identification and assessment) asbestos surveys will be dealt with in a controlled and managed
process. ESCC allocates approximately £200k per annum to resource the asbestos works and
survey programmes.
END
242/860
Local Authority: Education Leeds
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
243/860
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Education Leeds
Address line 1:
Merrion House 110 Merrion Centre Leeds LS2 8DT
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
244/860
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
49
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
49
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
17
SCOLA
32
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
245/860
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
246/860
Not applicable
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
CLASP 12 Between 1963 and 1978 Mainly Columns SCOLA 13 Between 1960 and
1975 Mainly Columns
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
To be agreed
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
247/860
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
No
Yes
Explanation of current position for any 'No' answers:
We are in the process of arranging asbestos awareness training for all Head teachers
and Superintendents/Site Managers
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) No
If Not please explain:
Schools are in receipt of the surveying information, technical advice is available.
Asbestos awareness training is to be made available in the autumn term 2009.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) No
If Not please explain:
See answer to question 2 where this will be emphasised in the training.
248/860
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
All schools receive reminders through school and Head teacher bulletins, also from our
Health & Safety team
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: London Borough of Enfield
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
249/860
Organisation:
London Borough of Enfield
Address line 1:
Civic Centre, Silver Street, Enfield, EN1 3XD
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
250/860
251/860
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
We are aware of 2 Schools with CLASP buildings in the borough. We are currently
undertaking asbestos resurveys/monitoring in Community Schools and looking at
other possible system built structures and possible asbestos implications.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
2 CLASP buildings, but looking at the possibility of 2 more system buildings that may
have asbestos fireproofing as described.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
2
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
252/860
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
253/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
Not Applicable
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Any gaps in column casings sealed. Any gaps sealed to partitions between columns.
Top of colmn casings sealed above suspended ceiling. Ceiling tiles replaced where
missing or damaged. In one CLASP building entire ceiling void decontaminated in
addition to the above.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No real technical difficulties. Organisation and other logistical problems were
encountered.
254/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
255/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
management of asbestos in relevant
system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
256/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
257/860
Local Authority: Essex County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Essex County Council
Address line 1:
Facilities Management Services, P.O. Box 11, County Hall, Chelmsford, Essex
CM1 1LX
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
258/860
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
259/860
CLASP
2
SCOLA
SEAC
12
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
Only thought to be Terrapin Huts
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
260/860
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
Until recently, HSE guidance only related to CLASP and SCOLA (which we have
inspected). Now we know that SEAC is included we will arrange inspections of the 12
SEAC schools we are aware of.
3. What is your timescale for completing all visual inspections?
3 months
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Of the two CLASP buildings ECC is aware it has under its control, one did not require
remedial action and in the other the columns were sealed as advised.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
261/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
262/860
No
No
No
No
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
No
Explanation of current position for any 'No' answers:
Until recently, HSE guidance only related to CLASP and SCOLA (which we have
inspected). Now we know that SEAC is included we will arrange inspections of the 12
SEAC schools we are aware of. All ECC properties have asbestos registers (where
required) and are provided with asbestos management guidance. Training is available.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) No
If Not please explain:
Until recently, HSE guidance only related to CLASP and SCOLA (which we have
inspected). Now we know that SEAC is included we will arrange inspections of the 12
SEAC schools we are aware of.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) No
If Not please explain:
Until recently, HSE guidance only related to CLASP and SCOLA (which we have
inspected). Now we know that SEAC is included we will arrange inspections of the 12
SEAC schools we are aware of.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) No
Please explain current position:
Until recently, HSE guidance only related to CLASP and SCOLA (which we have
inspected). Now we know that SEAC is included we will arrange inspections of the 12
SEAC schools we are aware of.
263/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Gateshead Council
Asbestos management in system built schools and
system built children’s settings
264/860
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Gateshead Council
Address line 1:
Civic Centre
Address line 2:
Regent Street
Address line 3:
Gateshead
Address line 4:
Tyne and Wear
Address line 5:
NE8 1HH
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
265/860
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
Seventy Six (76)
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
Ninety Six (96)
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
90
SCOLA
SEAC
ORLIT
266/860
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
6
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
Development & Enterprise, Gateshead Council
Local Environmental Services, Gateshead Council
267/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES
b. identify damage to the column casings?; and
YES
c. identify missing or damaged ceiling tiles?
YES
2. How many have yet to be visually inspected?
NONE
3. What is your timescale for completing all visual inspections?
ALL VISUAL INSPECTIONS CARRIED OUT.
4. Was any remedial action required? (Yes or No)
NO, OTHER THAN JOINTS BEING SEALED.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
N/A
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
NO, BUT AN ASSESSMENT OF RISK FROM COLUMN TOPS. FOLLOWING AIR
QUALITY TESTS WHICH WERE ALL CLEAR, THIS WAS SEEN AS LOW RISK.
268/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
269/860
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
270/860
Y
Y
Y
Y
Y
Y
Y
Y
Y
No
(If no, please explain current
position)
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
YES
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary? (yes
or no)
YES
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed
in this section remain effective, eg, by monitoring the arrangements,
periodic reminders to staff, etc? (yes or no)
YES
Please explain current position:
All settings have asbestos registers available at all times. All known asbestos
containing materials (ACM’s) are identified and inspected by consultants acting on
behalf of the Council, every 12months.
Detailed in the Asbestos Management Plan are those actions building users need to
follow should work be carried out which may affect ACM’s.
Also within the plan is a reporting procedure, should the building user suspect that
asbestos has been found.
Gateshead Council has, and continues to deliver asbestos awareness training to
building users, along with recent presentations on how to use the asbestos registers.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Gloucestershire County Council
271/860
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
GLOUCESTERSHIRE COUNTY COUNCIL
Address line 1:
SHIRE HALL
Address line 2:
WESTGATE STREET
Address line 3:
GLOUCESTER
Address line 4:
GL1 2TG
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
272/860
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
50
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
N/A
SCOLA
44
SEAC
N/A
273/860
ORLIT
N/A
HILLS
N/A
SPOONER
N/A
MACE
N/A
LAINGSPAN
N/A
SIMMS SON AND COOK N/A
ONWARD
N/A
VIC HALLAM
1
PRATTEN
5
METHOD
N/A
CLAW
N/A
BRISTOL
N/A
ASC
N/A
AUSTIN-HALL
N/A
BOULTON & PAUL
TIMBER
N/A
LESSER BS
N/A
STONERE SB
N/A
SWIFTPLAN LTD
N/A
TERRAPIN LTD
26
TRANSLINK LTD
N/A
WARNICK & SONS
N/A
YOUNGMAN SB
N/A
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
274/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
Please see statement below..
2. How many have yet to be visually inspected?
All sites have been subjected to a Type 2 asbestos survey and a type 3 in areas where
works were required.
3. What is your timescale for completing all visual inspections?
All sites currently hold a type 2 survey – the type 2 survey programme began 9-10 years
ago and is a subjected to a rolling renewal process.
4. Was any remedial action required? (Yes or No)
Remedial works with reference to SCOLA construction was not required.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
N/A
If not, give expected completion dates?
275/860
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
N/A
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
276/860
YES
YES
YES
YES
YES
YES
No
(If no, please explain current
position)
Yes
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
YES
No
(If no, please explain current
position)
The most up to date registers are
kept on site, in Shire Hall and
electronically on an site accessible
database.
yes
yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
All sites are obligated or advised to follow the procedures laid down in the
asbestos management guidance document provided by Gloucestershire
County Council, which identifies the need to report such damage is evident to
the council who will advise or action (depending on the sites status),
inspection and repair using a specialist asbestos contractor
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
Gloucestershire County Council advises site responsible persons to regular
check the condition of ACM’s as identified in their asbestos surveys. Where
maintenance or repair is required they can seek advice, assistance with
regards to addressing such a scenario.
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes.
Please explain current position:
277/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
All Gloucestershire County Council schools are subject to an ongoing rolling survey programme
that means they have all been inspected by specialist asbestos surveying companies, and
reports compiled. This allows us to identify and monitor where Asbestos Containing Materials
(ACM's) have been recorded in a building, which are managed in accordance with the Council
Management of asbestos policy, which complies, with the Control of Asbestos Regulations 2006
and the Health and Safety Executives guidelines. (The Gloucestershire County Council
Management of Asbestos document and related articles can be found on our website at
http://www.gloucestershire.gov.uk/index.cfm?articleid=13742.)
Where a survey has been carried out, an asbestos register is kept on site. This provides
information on what asbestos is present. Before any work on any buildings is begun a survey
must have already been carried out.
We provide buyback services, training and support to allow our schools to have an awareness
of asbestos and to understand the measures they need to take when conducted works when
consulted their asbestos register.
Although the survey programme is actioned by ourselves as part of a rolling programme, based
also on vulnerability of users, types of use and with a consideration for planned building works,
schools also ask us to initiate surveys for them or often institute these works themselves in
adherence with the councils management of asbestos policy.
Asbestos containing materials within Gloucestershire Schools have been and
continued to be risk assessed. Through this procedure we can organise removal or
the repair of such items based on priority and condition basis
All the County Council’s in-house technical staff have been and are trained so they are able to
comply with the current legislation and the County Council’s strategy for dealing with Asbestos.
All County Council approved contractors and consultants have attended seminars updating
them with the requirements of the legislation. In addition, all premises managers have and are
regularly invited to attend asbestos awareness and training workshops to update them and
make sure they are aware of their day-to-day responsibilities.
This is particularly useful for those sites not directly controlled by Gloucestershire County
Council such as those schools with Voluntary Aided or Foundation Status.
278/860
Local Authority: Greenwich Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
279/860
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Greenwich Council
Address line 1:
Town Hall
Address line 2:
39 Wellington Street
Address line 3:
London
Address line 4:
SE18 6PW
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
280/860
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
10
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
10
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
1
SEAC
ORLIT
HILLS
1
SPOONER
MACE
7
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
281/860
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
1 (similar to CLASP but not CLASP)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
On each individual school sites or the address in 4
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
282/860
None
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Similar to CLASP. Approximately 40 years. The school had been refurbished 10 years
ago. All visible and accessible stanchions had been sealed at the time but, on reinspection, unsealed stanchions have been revealed due to subsequent works.
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
Autumn 2009.
It is programmed to be completed by September 2009.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
Yes – As mentioned above, some stanchions were not accessible / visible when
the others were sealed some 10 years ago.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
283/860
Yes
Yes
No
(If no, please explain current
position)
Yes
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
e.g., caretakers and other
maintenance staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes) All schools have access to the Council’s
Pollution Control and Greenwich Property’s services which deal with
issues in relation to Asbestos or other works
If Not please explain:
284/860
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary? (yes
or no)
(yes) All schools have access to the Council’s Pollution Control and Greenwich
Property’s services which deal with issues in relation to Asbestos or other
works
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes)
Please explain current position:
Key staff attend training and refreshers on regular interval in respect of
managing ACMs in buildings.
Management of the ACMs by each individual school is audited by the Council’s
Corporate Occupational H&S Services
The Council’s Corporate Occupational H&S Services produce relevant bulletins
to inform schools of changes
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
285/860
Local Authority: London Borough of Hackney
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
286/860
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
The Learning Trust (Education for London Borough of
Hackney)
Address line 1:
1 Reading Lane E8 1GQ
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
287/860
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
14
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
20
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
0
SCOLA
0
SEAC
ORLIT
HILLS
SPOONER
MACE
0
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
288/860
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
0
3. What is your timescale for completing all visual inspections?
03/01/2009
4. Was any remedial action required? (Yes or No)
289/860
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
If not, give expected completion dates?
NA
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
NA
290/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
291/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
management of asbestos in relevant
system built premises?
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
Our surveyor comments...We did not identify any instances of columns cased in ACM's
and then cased with metal.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
Our surveyor comments...We did not identify any instances of columns cased in ACM's
and then cased with metal.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Halton Borough Council
Asbestos management in system built schools and
system built children’s settings
292/860
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Halton Borough Council
Address line 1:
Municipal Buildings, Kingsway, Widnes
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
293/860
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
31
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
33
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
294/860
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
295/860
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
All consortia schools have had a specific inspection to check for the particular detail in
question, only 1 school has the detail present and precautionary remedial works to seal
the columns have been implemented.
Specialist asbestos surveys have been completed in all schools, which are in the
process of being updated. 7 schools have had these updated in the past 6 months the
remaining schools will have them updated within the next 6 months.
3. What is your timescale for completing all visual inspections?
The inspections to check for the particular detail in question have all been completed.
A full renewal of asbestos surveys to all school buildings is being carried out in 2009,
all the latest guidence in respect of the presence of asbestos will be taken into account
and incorporated into the survey reports
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
The sealing of colunms has been implemented in one case, the capping of the column
tops will also be required in certain areas, this will be programmed in to a repair
schedule in due course
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
Remedial actions to seal colunm tops in roof space will be completed following the
updated surveys which are taking place
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
296/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
297/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
management of asbestos in relevant
system built premises?
Explanation of current position relating to any no answers to a) to i) above:
2.Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
The issue around column casings will be re emphasised during the current programme
of updating the asbestos surveys.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
The issue around column casings will be re emphasised during the current programme
of updating the asbestos surveys.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
298/860
Local Authority: Hampshire County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
299/860
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Hampshire County Council
Address line 1:
Property Business and Regulatory Services
Address line 2:
Three Minsters House
Address line 3:
76 High Street
Address line 4:
Winchester
Address line 5:
SO23 8UL
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
300/860
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
590
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
0
SCOLA
456
SEAC
ORLIT
HILLS
7
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
9
PRATTEN
301/860
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Aluminium frame – 40, BAC – 6, Crawley – 1, Derwent – 2,
Elliot Medway – 6, Marley – 20, Metsec – 4, Reema – 2,
Timber – 34, Horsa - 3
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
As section 1 above
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
This can be accessed by initially contacting the above. We have relevant information stored
on databases which we can report from to provide necessary information.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; yes
b. identify damage to the column casings?; yes
302/860
c. identify missing or damaged ceiling tiles? Yes as part of our ongoing
inspection programme
2. How many have yet to be visually inspected? None all have been inspected.
3. What is your timescale for completing all visual inspections?
Not applicable all complete but will be regularly re-assessed as part of the
ongoing inspection programme.
4. Was any remedial action required? (Yes or No) Yes some minor works in
some areas.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Minor works were required in various system buildings (1945-1980). Gaps to
columns were sealed.
5. Have you completed all remedial actions? (Yes or No) Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)? No issues identified.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
303/860
yes
Yes
No
(If no, please explain current
position)
Yes
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
yes
Yes
Yes
Yes
Yes
yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? Yes
If Not please explain:
304/860
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
Review of control measures are included in an annual strategic review of this
risk area for our Estate.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Hartlepool Borough Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
305/860
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Hartlepool Borough Council
Address line 1:
Civic Centre
Address line 2:
Victoria Road
Address line 3:
Hartlepool
Address line 4:
TS24 8AY
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
306/860
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings

1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to 1980?

There are Twenty seven 27 school sites constructed during the period 1945–1980
under our control; Twenty four 24 are ‘system built’ buildings (See attached
spreadsheet – 1945 – 1980 system buildings worksheet)
2. How many system-buildings in schools and other children's settings do you
have responsibility for?

There are Thirty one 31 system buildings in total, (See attached spreadsheet –
system worksheet)
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
2
SCOLA
SEAC
ORLIT
HILLS
SPOONER
10
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
307/860
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Yuill 3, walter holme and son 7 , conder kingsworthy 1,
cairns and byles 1
Unknown 4
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
HBC Property Services
Tribal Asset management database.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and? YES
b. identify damage to the column casings?; and YES
308/860
c. identify missing or damaged ceiling tiles? YES
2. How many have yet to be visually inspected? none
3. What is your timescale for completing all visual inspections? Every Year
4. Was any remedial action required? (Yes or No) YES
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action? CLASP (encapsulation /sealing of cracks to two
schools)
5. Have you completed all remedial actions? (Yes or No) YES
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)? NO
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
309/860
yes
yes
yes
No
(If no, please explain current
position)
Yes
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
yes
yes
yes
yes
yes
yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) YES
If Not please explain:
310/860
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) YES SACO Site asbestos checking officer in
every non domestic building checking asbestos
Please explain current position: ALL non domestic buildings checked within
the last 12 months
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
At Hartlepool B.C. we have been managing our asbestos from
the change in legislation and the introduction of the Regulation
4 in May 2002. We were awarded a Demonstration Project by
Construction Excellence in the north east.
http://www.constructingexcellence.org.uk//resources/demon
strationprojects/view.jsp?id=1273
311/860
Local Authority: London Borough of Havering
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Havering
Address line 1:
Social Care & Learning
Address line 2:
Scimitar House
Address line 3:
23 Eastern Road
Address line 4:
Romford
Address line 5:
RM1 3NH
312/860
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
313/860
There are five primary schools which are METHOD construction for which the
Council has responsibility.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
There are five secondary schools which have METHOD built ROSLA blocks
within the schools.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
Five whole schools and part of a further five schools
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
314/860
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
All system built schools have had level 2 asbestos surveys carried out
3. What is your timescale for completing all visual inspections?
None remain un-surveyed
4. Was any remedial action required? (Yes or No)
Yes, where asbestos was found in an unsafe condition it was either made safe
or removed.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
System buildings relate to METHOD construction and ACM’s would be in
finishes and surface coatings
5. Have you completed all remedial actions? (Yes or No)
315/860
Yes , but resurveyed annually to establish any deterioration and possible
further action
If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No specific difficulties
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
316/860
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes – same procedure for all areas where asbestos exists or suspected.
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes – applies to all areas where asbestos may be risk of damage
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
Through health and safety training and bulletins
317/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
318/860
Local Authority: Herefordshire County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Herefordshire Council
Address line 1:
Asset Management & Property Services
Address line 2:
Franklin House
Address line 3:
4 Commercial Road
Address line 4:
Hereford
Address line 5:
HR1 2BB
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
319/860
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
12
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
12
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
1
SCOLA
2
SEAC
320/860
ORLIT
HILLS
SPOONER
8
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
2 (mobiles only)
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
(Unknown system)
1
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
At our offices with asbestos files also being kept on site.
4. Action taken on receipt of alert and guidance
321/860
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Asbestos around a column in a Spooner building needed remedial work.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where asbestos is likely to be
present including potential contamination of ceiling
voids?
b. provide staff with instructions not to disturb such
322/860
Yes
Yes
No
(If no, please
explain current
position)
Yes
materials, lift ceiling tiles or access voids unless
properly trained and protected?
c. advise schools, and other relevant staff of action to
take if they find or suspect damage to column seals or
ceiling tiles and remind staff and others , eg , visiting
workers , to report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to column casings or
seals to the columns, (e.g. fire extinguishers, displays,
decorations, etc), in a way that is likely to damage the
casings or the seals?
e. ensure that all persons, including visiting workers,
who might disturb asbestos containing materials are
advised of its presence (e.g. wiring contractors,
caretakers, etc)?
f. ensure that if work with Asbestos Containing
Materials (ACMs) is likely, that it is carried out in
accordance with the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos registers are
available?
g. provide asbestos awareness training for all
employees who could foreseeably be exposed to
asbestos, eg, caretakers and other maintenance staff?
h. consult Health and safety representatives about the
management of asbestos in relevant system built
premises?
2. Does every school have arrangements in place
columns and casings? (yes or No)
Yes
If Not please explain:
No
(If no, please
explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
to rectify damage to
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
323/860
Please explain current position:
The Council’s Asbestos Surveyor carries out an annual inspection of these specific types of
building.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
The Council has already had a visit from the local HSE Inspector and took her around 4
Schools that are system-type buildings.
Local Authority: Hertfordshire County Council
324/860
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Hertfordshire County Council
Address line 1:
County Hall
Address line 2:
Pegs Lane
Address line 3:
Hertford
Address line 4:
SG13 8DF
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
325/860
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
348 Sites
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
348 Sites – 629 buildings
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
275
326/860
ORLIT
HILLS
37
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
2
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
HCC Systems: 315
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the systembuildings for which you have responsibility?
Electronic database which can be interrogated by the internet although it would be
sensible for people with HCC technical expertise in the system to run required reports.
327/860
If you require further details please contact us, as the data may not be held as
formally requested.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes, including photographic record
b. identify damage to the column casings?; and
Yes, including photographic evidence
c. identify missing or damaged ceiling tiles?
Yes, including photographic evidence
2. How many have yet to be visually inspected?
Complete
3. What is your timescale for completing all visual inspections?
Complete
4. Was any remedial action required? (Yes or No)
Analysis of surveys in progress
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
Surveys completed 2nd July 09
Any damage/potential damage that is considered to be an asbestos risk i.e. possibility
of a significant uncontrolled release of asbestos fibres will be acted on immediately
following the County’s incident procedure to close the room or area, carry out
reassurance air tests and undertake removal or encapsulation as appropriate.
328/860
Analysis of surveys to be completed by end July 2009 followed by any remedial action
as necessary completion in financial year 2009/2010 for minor works.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
Unscheduled additional expense incurred, but otherwise no.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
329/860
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Inspections of ACMs take place as a minimum once every 12 months; awareness
training is refreshed every 3 years with extra training to caretaker staff. There is an
incident procedure in place to action any damage to asbestos containing materials and
damage to encapsulation surrounding ACMs eg. Column casings etc. A permission to
work system applies to all sites so ensuring against accidental damage by contractors
or the site. Type 3 intrusive surveys are carried out prior to refurbishment works or
demolition. 10% audits of school sites are carried out to check the permission to work
system, annual inspections and understanding of the Asbestos Policy and Procedures
per annum. The County has a 24/7 Asbestos Help Line and a dedicated Asbestos Team
to manage asbestos related issues to include organising surveys, removals,
encapsulation, air monitoring and expert advise.
330/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Hertfordshire CC is intending to implement a programme of completely new Asbestos
surveys, against defined priorities. This programme will be undertaken over a five year
period and in line with revised HSE Guidance expected later in 2009 (Surveyors Guide to
replace MDHS100).
Local Authority: London Borough of Hillingdon
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
331/860
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Hillingdon
Address line 1:
Civic Centre, 4 North 11, High Street, Uxbridge, Middlesex,
UB8 1UW
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
332/860
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
40
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
40
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
0
SCOLA
SEAC
31
ORLIT
HILLS
SPOONER
MACE
11
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
333/860
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
HORSA 4
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
334/860
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
2 Years
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Removal, encapsulation, markings
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
Within 2 years
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
335/860
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Explanation of current position relating to any no answers to a) to i) above:
N/A
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
336/860
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Isle of Wight Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
337/860
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Isle of Wight Council
Address line 1:
County Hall
Address line 2:
Newport
Address line 3:
Isle of Wight
Address line 4:
PO30 1UD
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
338/860
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
11 Nr schools sites.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
19 Nr individual blocks / buildings. This excludes a number of IW Council designed
middle school buildings all of a standardised design dating from around 1970.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
None
SCOLA
Two buildings on separate sites. (One SCOLA Mark 1a
system [two storey] and one SCOLA Mark 2 system [single
storey]).
SEAC
None
ORLIT
None
HILLS
None
SPOONER
None
MACE
None
LAINGSPAN
None
SIMMS SON AND COOK None
ONWARD
Unconfirmed but possibly two buildings on separate sites
(only available archive details are original drawings by IW
Council Architects, which do not refer to any particular
system).
339/860
VIC HALLAM
None
PRATTEN
None
METHOD
None
CLAW
None
BRISTOL
None
ASC
None
AUSTIN-HALL
None
BOULTON & PAUL
TIMBER
None
LESSER BS
Seven buildings on three separate sites (various separate
wings at one site have been counted as separate buildings).
STONERE SB
None
SWIFTPLAN LTD
None
TERRAPIN LTD
None
TRANSLINK LTD
None
WARNICK & SONS
None
YOUNGMAN SB
None
Others (please state)
There is evidence that a total of Seven Island schools were
built using a system called ‘Thermaguard’ through the
Councils Architects department of the time. There is one
remaining ‘HORSA’ building, which must be circa 1945, but no
original information is available though for accuracy this is
included in this count on the grounds it is a system built
structure.
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
Strategic Asset Management Service
Isle of Wight Council,
County Hall, Newport,
Isle of Wight, PO30 1UD
4. Action taken on receipt of alert and guidance
340/860
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
Of the identified system built designs, only the two ‘SCOLA’ system sites were
considered on receipt of this guidance to potentially be similar to the CLASP design and
identified problem. As such, a specific intrusive type 2 inspection was made of these
sites by a suitably qualified surveying contractor on behalf of the Strategic Asset
Management Service. As such in response to the above questions, relating to these
two sites our answer is Yes. As a proactive measure in managing any potential risk
from the presence of ACM’s in Council Properties the Strategic Asset Management
Service has extended visual inspections by the in-house building surveying team to the
remaining selection of the known system built designs, including the (unconfirmed)
ONWARD buildings, to check for the presence of similar steel column encasement
details as per the CLASP system and have found none. This visual check is being
further extended to the IWCouncil in-house designed middle schools of the 1970s,
which are of a standardised design and beyond this to all school premises, which have
steel framed buildings / extensions of this period. These checks are in addition to the
available asbestos register’s for each site, which are Type 2 inspections as defined by
HSE guidance MDHS 100.
2. How many have yet to be visually inspected?
All known relevant system built designs have been completed. As the above response
to question one, all traditionally built steel framed buildings / extensions of the
identified period will be subject to a further visual inspection to look for any similar
metal clad columns, this amounts to a total of thirty-eight additional school sites.
3. What is your timescale for completing all visual inspections?
By mid September 2009 (all traditional steel framed buildings, to check for similar
detailing).
4. Was any remedial action required? (Yes or No)
Yes in only one of the SCOLA systems.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
341/860
921/4016 Downside Middle School - Kitbridge Campus. The system is a ‘SCOLA Mark
1a’ dating from 1965. In this building only two Nr individual columns were found with
the columns encased in a manner similar to the CLASP system. This building has been
the subject of previous extensive extension / refurbishment projects undertaken over a
number of years. The recent asbestos survey recommendations are for encapsulation
of the exposed sections of Asbestos Insulation Board above ceiling level as a planned
action to be completed as soon as reasonably practicable.
All survey records and reports will be updated and copies provided to the relevant
staff/contractors, etc in accordance with the IWC Asbestos Policy.
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
Before the commencement of the new school term, September 2009.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
Not envisaged.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
342/860
No
(If no, please explain current
position)
Every school site has an asbestos
register, which is a ‘type 2’ survey
report and risk assessment as defined
by MDHS 100. The limitations of
these reports are clearly contained
within these documents and were
issued to all schools with further
guidance relating to asbestos
management in a covering letter.
The Children’s Services Health and
Safety Officer provide regular
Yes
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids unless
properly trained and protected?
No
(If no, please explain current
position)
updates to all children’s settings. The
Strategic Asset Management Service
has issued further copies of this
information to schools on request and
is available at all times to advise
schools on matters relating to
asbestos management. The issue
found in the SCOLA building has only
been found in the recently
commissioned intrusive survey and
recommend remedial actions will be
completed over the summer period
2009.
Not specific to the identified system
built issue (currently being
addressed) but Yes in relation to
asbestos management generally.
Not specific to the identified system
built issue (currently being
addressed) but Yes in relation to
asbestos
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals
or ceiling tiles?
management generally. The
Strategic Asset Management Service
has separately issued all the asbestos
surveys to its principal maintenance
contractors in addition to its school
sites.
d. instruct staff not to fix anything
to column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a
way that is likely to damage the
casings or the seals?
No in relation to the system built
issue (currently being addressed),
but Yes in relation to asbestos
management generally.
e. ensure that all persons,
including visiting workers, who
might disturb asbestos containing
materials are advised of its
presence (e.g. wiring contractors,
caretakers, etc)?
The Strategic Asset Management
Service has separately issued all the
asbestos surveys to its principal
maintenance contractors in addition
to its school sites and when
commissioning substantial works
343/860
Yes
No
(If no, please explain current
position)
have embedded practices to
commission specific type 3
inspections as necessary.
The Strategic Asset Management
Service are not always in control of
contractors working in schools as
schools themselves have the means
to commission separately works on
their sites.
IWC Children’s Services requires all
schools to notify them about minor
capital works, such as Devolved
Formula Capital, prior to
commissioning schemes for
monitoring purposes and requires the
submission of a pro-forma premises
request document. All schools are
strongly advised to seek professional
assistance for construction related
projects
and reminded of all statutory
regulations including ACMs.
This is now better regulated through
procedures the schools must follow to
apply for the use of their funding
which is held by the authority in
some cases.
IWC Children’s Services works closely
with the two Dioceses and their VA
schools and all information, reports,
polices and updates are shared
accordingly.
f. ensure that if work with Asbestos Yes.
Applicable to all
Containing Materials (ACMs) is
works colikely, that it is carried out in
ordinated by
accordance with the Control of
the Strategic
Asbestos Regulations 2006?
Asset
Management
Service. This
includes
schemes on
behalf of
schools and
Children’s
settings.
344/860
Yes
f. ensure that up-to-date asbestos
registers are available?
No
(If no, please explain current
position)
Current hard copy asbestos registers
are due to be updated via a new
contract required to be let later this
year.
g. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and other
maintenance staff?
Yes IWC is
currently
provides
applicable
corporate
training
Courses.
h. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
Yes –
Advisers
within the
Council
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
The IWC Asbestos Policy informs all LA establishments, including schools and children’s
settings, on notification and management arrangements for the discovery of potential
ACMs. Part of the advice to schools in relation to asbestos management is to contact
the Strategic Asset Management Service Building Surveying Team and a Building
Surveyor will advise as appropriate and where applicable action remedial works
immediately.
If Not please explain:
In relation to the SCOLA building the concealed material in the two identified columns
has only been recently discovered and no regime relating specifically to column
encasement previously existed. This will be incorporated into updated guidance to
these establishments and included in the ACM Policy update.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
No
If Not please explain:
345/860
This issue has been found to be only applicable to a single building in the Councils
portfolio and in that in only two individual columns. Appropriate remedial works will be
shortly completed in relation to these items and applicable management regimes will
be put in place thereafter.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Not applicable to Island Schools with the exception of the recently identified material in
a single SCOLA building.
The LA provides, within its annual capital programme, an allocation for the removal
and remedial works relating to Asbestos Containing Materials within its establishments.
It is proposed that an improved and more rigorous monitoring regime is to be
commissioned shortly that will track and notify all high risk locations and provide
linkages and opportunities for the planned removal in conjunction with an authoritywide property review, such as the Island’s school organisation change from a three-tier
to two-tier education system. This is to be implemented by September 2010 and
beyond.
The Strategic Asset Management Service considers there is a current need to
strengthen asbestos management generally and update the existing registers ideally
making these available via a website application database, which would enable easier
access by individual schools, children’s settings and improved data management. This
will further assist in prioritising remedial works and reporting.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
None
346/860
Local Authority: Islington
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Cambridge Education @ Islington
Address line 1:
Education Capital Programme & Asset Management
Address line 2:
3rd Floor
Address line 3:
7 Newington Barrow Way
Address line 4:
London
Address line 5:
N7 7EP
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
347/860
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
No CLASP constructed buildings in Islington – this was checked with SCAPE. However,
recently learnt there were other consortiums that built such schools. We are currently
investigating the potential for other system built premises. There are 29 potential
system built schools (based purely on construction dates) and a programme of surveys
by specialists is being arranged. The results of this survey will inform necessary actions
and details will be forwarded in due course.
348/860
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
To be determined and identified by programmed surveys referred to above. Nine
schools are voluntary aided however, they receive the same asbestos support services
from C E @ Islington as community schools.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
None
SCOLA
SEAC
ORLIT
HILLS
1
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
349/860
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
Information will be supplied on request
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Sole identified school to date is due to be surveyed on Tuesday 28th July. Another
potential school (VA) is being investigated today.
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
3. What is your timescale for completing all visual inspections?
For all 29 potential system built schools, 31st October 2009
4. Was any remedial action required? (Yes or No)
Not as yet. To be determined.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
If not, give expected completion dates?
Will be carried out as soon as possible, once survey results have been received.
350/860
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
None to report as yet
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
Yes
No
(If no, please explain current
position)
‘Hills’
school
Yes
Remaining schools will depend on
survey findings. However,
precautionary measures as required
below, are being put into place
‘Hills’
school
Yes
‘Hills’
school
Yes
‘Hills’
school
Yes
‘Hills’
school
Yes
Yes all
schools
351/860
Yes
f. ensure that up-to-date asbestos
registers are available?
Yes all
schools
No
(If no, please explain current
position)
Will be updated depending on survey
results
g. provide asbestos awareness training
for all employees who could
Will be updated with CLASP related
Yes all
foreseeably be exposed to asbestos,
awareness training
schools
eg, caretakers and other maintenance
staff?
h. consult Health and safety
Yes have
spoken
representatives about the
to the
management of asbestos in relevant
HSE.
system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Not as yet
If Not please explain:
Survey results will determine actions, and remedial works will be carried out by
contractors appointed and managed by C E @ Islington. However, potential schools will
be informed of this risk in the interim period. This has been done for the ‘Hills’
constructed school.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Not as yet
If Not please explain:
Re-inspections are carried out however, this as well as maintenance measures will be
amended to include the above as necessary.
3. Do you have arrangements to ensure that the control measures detailed
in this section remain effective, eg, by monitoring the arrangements,
periodic reminders to staff, etc? (yes or no)
Not as yet
Please explain current position:
In general with regards to all asbestos management issues, yes. This will be amended
to include specific issues relating to system built schools
352/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Very little information has been available to identify system built schools apart from in
relation to CLASP constructions. We have instigated a programme of surveys to positively
identify any other system built constructions and to identify any necessary rectification
works. Management arrangements will be put in place as necessary.
However, please note to date the following actions has been achieved:
1. All Islington schools have had a type 2 asbestos survey carried out by UKAS
accredited surveyors
2. Management of asbestos within the workplace training has been provided to
premises managers, headteachers and other staff who have a responsibility in the
management system
3. Schools have been provided with an asbestos management manual which contains
our policy, asbestos management procedures and school specific management
plans. School management are advised to inform their staff of the presence of
asbestos in their work areas. Emergency procedure is provided as standard.
4. Risk assessments have been carried out either by the asbestos co-ordinator (with
premises managers) or by an independent UKAS surveyor.
5. An asbestos re-inspection SLA is offered to all schools
6. Islington has a dedicated asbestos officer who provides asbestos management
services to all schools, responds to asbestos queries, incidents and emergencies.
Schools are provided with on-hands support for all asbestos related issues.
Local Authority: Kent County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
353/860
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Kent County Council
Address line 1:
Session House, County Hall, Maidstone, Kent ME14 1XQ
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
354/860
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
574
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
697
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
697
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
355/860
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
[email protected]
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
356/860
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
N/A All complete
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Asbestos removal and encapsulation works are undertaken when they are identified as
a medium to high risk in the type 2 asbestos survey report and that would be within
various types, ages and locations of our buildings. Buildings are formally re-surveyed
as part of a rolling programme to check the condition of asbestos based materials.
Remedial works are carried out to damaged or disturbed asbestos containing materials.
Each individual asbestos survey report details where asbestos is located within the
building and identifies the condition of the material giving a risk assessment which
prioritises any action that may be required.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
357/860
No
(If no, please explain current
position)
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
Yes
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
Yes
Yes
No (If
no,
please
explain
current
position
below)
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
Yes
Yes
Yes
No (If
no,
please
explain
current
position
below)
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
358/860
Yes
No
(If no, please explain current
position)
Explanation of current position relating to any no answers to a) to i) above:
Response to 5 1d: General instructions and guidance is given in the KCC Policy and
Code of Practice for the Management of Asbestos in Buildings and within the individual
Asbestos Survey Reports held by each site informing staff that no one is to disturb
asbestos containing materials of any type and location. Emergency procedures must
be followed if it is discovered that asbestos containing materials have become
damaged. The Asbestos Programme has confirmed that there is not a problem with
column casings or seals to the columns. Response to 5 1h:We have an ongoing
programme of asbestos training available and are currently reviewing our Asbestos
Policy. Our aim is to increase provision of asbestos awareness training to staff such as
caretakers and maintenance staff to tie in with the review of the Policy and associated
documentation.
Response to 5.1h: We have an ongoing programme of asbestos training available and are
currently reviewing our Asbestos Policy. Our aim is to increase provision of asbestos
awareness training to staff such as caretakers and maintenance staff to tie in with the
review of the Policy and associated documentation.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
No
If Not please explain:
Each school or children’s setting is required to carry out ongoing regular inspections to
check the condition of asbestos containing material. We have a system in place whereby
Type 2 Asbestos Surveys are carried out as a continuous rolling programme. Each report
details where asbestos is located within the building and identifies the condition of the
material giving a risk assessment which determines whether action such as encapsulation
or removal is required. We are adding to our management system the introduction of a
record sheet confirming that regular inspections are undertaken by dutyholders to ensure
that the condition of asbestos containing materials hasn’t altered.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
359/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Kingston Upon Hull City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
360/860
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Kingston upon Hull City Council
Address line 1:
Children and Young People’s Services
Address line 2:
2nd Floor, King William House
Address line 3:
Market Place
Address line 4:
HULL
Address line 5:
HU1 1RS
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
361/860
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
Two
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
Two
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
1
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
362/860
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Sydney Smith Secondary School is a system built school with
AIB lining to columns encased in plasterboard cladding
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
Nil
3. What is your timescale for completing all visual inspections?
363/860
N/A
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
All column casing in our CLASP building were sealed and the ceiling tiles were cleaned
(decontaminated) to a one metre radius around every column.
All ground floor columns in our system built building were sealed and all missing ceiling
tiles replaced throughout the school.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No – All works carried out by licensed asbestos removal contractors
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
364/860
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
If Not please explain:
Both schools have been instructed to contact the Asbestos Coordinator should
any columns become damaged.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
School representatives received specific asbestos reinspection training from an
external consultancy.
365/860
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Re-inspections of asbestos surveys and training for caretaking staff were carried out
this year. Future re-inspections and monitoring will be picked up by yearly site audit
reports and with an SLA with schools and NPS, to be provided to schools.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
366/860
Local Authority: Kirklees Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Kirklees Council
Address line 1:
Design & Property Service
Address line 2:
Kirkgate Buildings
367/860
Address line 3:
Byram Street
Address line 4:
Huddersfield
Address line 5:
HD1 1BY
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
368/860
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
None. We cannot identify any schools in Kirklees which were built in the 1950s, 60s, or
70s using non-traditional construction, employing proprietary building systems, other than
CLASP.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
We have ten schools with CLASP buildings for which we have responsibility as follows;
Battyeford CE (C) Primary School
Birkenshaw CE (C) F & N School
Crossley Fields J & I School
Fieldhead J I & N School
Gomersal CE (C) Middle School
Headlands CE (C) J I & N
Lydgate J & I School
Roberttown CE (C) J & I School
Scholes F & N School
Whitechapel Middle School
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
10
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
369/860
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the systembuildings for which you have responsibility?
1.By contacting the above person for electronic copies
2.By visiting the above offices
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
9 have, the remaining one is to be inspected Summer 2009
b. identify damage to the column casings?;
9 have, the remaining one is to be inspected Summer 2009
c. identify missing or damaged ceiling tiles?
9 have had the integrity of ceiling tiles around stanchions carried out at the time of
inspection by the council’s asbestos professionals.
370/860
2. How many have yet to be visually inspected?
1 to be inspected during the Summer Holidays 2009
3. What is your timescale for completing all visual inspections?
Nine have already been inspected in either 2008 or 2009 with an inspection regime put
in place to reflect what was found. The outstanding building is to be inspected during
the Summer Holidays 2009
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
All buildings are CLASP
Crossley Fields J & I School 1972: asbestos insulation board to stanchions
Fieldhead J I & N School 1970:AIB in stanchions
Headlands CE © J I & N School 1967:AIB packings to stanchions
Lydgate J & I School 1969:AIB cladding to stanchions
Scholes F & N School 1963:AIB cladding to stanchions
5. Have you completed all remedial actions? (Yes or No)
Remedial action at five schools have been completed where possible but follow ups will
be required to two schools where it has been impossible to gain access to some areas
at the top of stanchions because the ceilings surrounding them are fixed.
If not, give expected completion dates?
Where we have had the problem of fixed ceilings we have programmed the inspections
and any remedial work to take place in holiday periods to precede any maintenance or
refurbishment work. The last area to be treated in this way is planned for Summer
2010.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
Yes, where heads of stanchions are above fixed ceilings or buried in walls.
5. Confirmation that arrangements are in place to manage risks
371/860
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where asbestos is likely to
be present including potential contamination of
ceiling voids?
b. provide staff with instructions not to disturb such
materials, lift ceiling tiles or access voids unless
properly trained and protected?
c. advise schools, and other relevant staff of action
to take if they find or suspect damage to column
seals or ceiling tiles and remind staff and others ,
eg , visiting workers , to report any damage to
column seals or ceiling tiles?
d. instruct staff not to fix anything to column
casings or seals to the columns, (e.g. fire
extinguishers, displays, decorations, etc), in a way
that is likely to damage the casings or the seals?
e. ensure that all persons, including visiting
workers, who might disturb asbestos containing
materials are advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos Containing
Materials (ACMs) is likely, that it is carried out in
accordance with the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos registers are
available?
g. provide asbestos awareness training for all
employees who could foreseeably be exposed to
asbestos, e.g., caretakers and other maintenance
staff?
h. consult Health and safety representatives about
the management of asbestos in relevant system
built premises?
No
(If no, please
explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes, through the Asbestos Policy and Premises Asbestos Management Plan which have
been rolled out through Workshops and/or asbestos awareness sessions
If Not please explain:
372/860
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Teachers and school caretakers have been strongly advised in the PAMP to complete
daily visually inspection of the areas they cover and Head Teachers have been advised
to include inspections/monitoring as part of their health and safety regime in and
around their schools.
All schools on CLASP register are scheduled to have annual re-inspections by the
council of all identified vulnerable areas
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
The current position is that every school has a copy of the Asbestos Policy containing
the Premises Asbestos Management Plan for their premise which holds the latest
current register of asbestos information. The PAMPs were rolled out through workshops
where the Duty Holder was identified for each premise and they then participated with
asbestos professionals in putting together the asbestos action plan from the current
known asbestos information for their own premise.
PAMPs are subject to review periodically by the Duty Holders, within Health and Safety
inspections and by asbestos professionals when any additional asbestos surveys need
to be carried out.
Communication on changes of the Policy or information on up to date information is
relayed through the Council’s Intranet and the school specific internet called Ednet.
The overall effectiveness of these control measures is reviewed at an Asbestos
Management Group held quarterly containing representatives from Children and Young
People’s asset management team, Corporate Health and Safety and Design & Property
Service’s asbestos management team.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
373/860
Local Authority: Knowsley Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Knowsley Metropolitan Borough Council
Address line 1:
Education Offices, Huyton Hey Road, Huyton Liverpool
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
374/860
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent
slammed; and
• there were gaps or other openings in the casings.
door being
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
22 Primary Schools 2 Secondary Schools - 1 Closes in September and the other closes
in December 3 Childrens Centres
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
27 Establishments with 32 individual buildings
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
375/860
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
11
VIC HALLAM
18
PRATTEN
METHOD
CLAW
BRISTOL
2
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Bowring - we don't know type - This building is being handed
over on the 1st Spetember for demo
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
BES Consulting - Hold all the authority's asbestos surveys in an on-line system.
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
376/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Yes all System Building have some level of ACM's and are prioritised in the following
way. Priority 1 is urgent works, Priority 2 is medium risk, Priority 3 is Low Risk and
Priority 4 is Very Low Risk.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
There are no Priority 1 ACM's, there are 60 priority 2 ACM's with work is being planned
at present, there are 234 Priority 3 ACM's and there are 685 Priority 4 ACM's. Both the
Priority 3 and 4's will be longer term programmes and will also be included with any
Capital Programmes that affect that area
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
None
377/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
378/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
representatives about the
management of asbestos in relevant
system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
If Not please explain:
Each school is required to consult with their schools Building Officer before any
maintenance works are carried out. Before Capital works start a Type 3 survey is
commisioned and any actions are taken before works can start.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
If Not please explain:
Each school is required to consult with their schools Building Officer before any
maintenance works are carried out. Before Capital works start a Type 3 survey is
commisioned and any actions are taken before works can start.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
The local authority commission an annual audit programme by an external auditor.
Health and Safety management as well as Asbestos Management are covered.
Records of audits are kept by the schools and the local authority.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
379/860
Local Authority: London Borough of Lambeth
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
http://www.hse.gov.uk/services/education/asbestos.htm
380/860
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm
1. Please provide some information about your organisation
Organisation:
L.B. Lambeth, Children and Young Peoples’ Service
Address line 1:
International House
Address line 2:
Canterbury Crescent
Address line 3:
London
Address line 4:
SW9 7QE
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
381/860
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at http://www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
Three, but see notes in Section 6.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
See notes in Section 6
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
Two
SPOONER
MACE
Two
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
382/860
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Rationalised Building
System
One – this was a system developed by the ILEA using a
palette of standardised components, rather than a
commercially available building system
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
As contact details above
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
As contact details above
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
N/A – see notes in Section 6
b. identify damage to the column casings?; and
383/860
N/A – see notes in Section 6
c. identify missing or damaged ceiling tiles?
N/A – see notes in Section 6
2. How many have yet to be visually inspected?
N/A – see notes in Section 6
3. What is your timescale for completing all visual inspections?
N/A – see notes in Section 6
4. Was any remedial action required? (Yes or No)
N/A – see notes in Section 6
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
N/A – see notes in Section 6
If not, give expected completion dates?
N/A – see notes in Section 6
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
N/A – see notes in Section 6
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
384/860
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , e.g. visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
e.g. caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Not known
If Not please explain:
Responsibility for routine maintenance of school buildings, with funding, has been
delegated to the schools. Guidance is available through the Facilities Management
Handbook and Lambeth’s Asbestos Management Plan.
385/860
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Not known
If Not please explain:
See previous paragraph. Asbestos reinspections are organised centrally at present (see
notes in Section 6).
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, e.g. by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
No
Please explain current position:
See notes in Section 6
386/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
1. We can confirm that there are no CLASP schools in Lambeth. The Urban School:
Buildings for Education in London 1870-1980 (Ron Ringshall et al., GLC and The
Architectural Press, London 1983) states: “…CLASP, SCOLA, SEAC, METHOD,
CLAW, ONWARD…none suited construction in inner London as, at the time, the
London Building Acts contained more rigorous requirements than other building
regulations.”
2. Records received by Lambeth from the ILEA did not describe which buildings were
constructed using systems, but it has been possible from other exercises to identify
the schools listed in the table above.
3. It is suspected that there are other system-built schools (Mace or RBS), but it has
not been possible to confirm or deny this from the available records.
4. All schools and other Children’s Services buildings in Lambeth CYPS control
(including VA schools) have benefited from an MDSH 100 Type Two survey.
Tenders have been received (in the last week) for the latest round of re-inspections,
which will be undertaken shortly. Column casings and ceiling tiles will be included in
the re-inspections.
5. Paper copies of the surveys have been distributed to the schools, and were
delivered together with asbestos awareness training sessions usually attended by
the Premises Officer and senior member(s) of staff.
6. Survey information is held (and updated) on Lambeth CYPS’ Technology Forge
Facility database.
7. Formal (certificated) asbestos awareness training sessions are being organised at
present and will be delivered over the next six months to authority and school based
staff.
8. Lambeth CYPS has a rolling programme of asbestos removal, prioritised on
information derived from the surveys and reinspections.
Local Authority: Lancashire County Council
387/860
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Strategy & Premises Support Team, Directorate for
Children & Young People, Lancashire County Council
Address line 1:
PO Box 61 County Hall,Preston PR1 8RJ
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
388/860
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent
slammed; and
• there were gaps or other openings in the casings.
door being
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
378
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
378
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
389/860
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
2
SIMMS SON AND COOK
ONWARD
128
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Condor Steel Frame - 11. HORSA - 34 Other concrete Frame
33. Prefab/Demountable 160 Ratrad 7.
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
390/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
No
b. identify damage to the column casings?; and
No
c. identify missing or damaged ceiling tiles?
No
2. How many have yet to be visually inspected?
None relevant
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
N/A
5. Have you completed all remedial actions? (Yes or No)
If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
N/A
5. Confirmation that arrangements are in place to manage risks
391/860
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
Yes
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
Yes
Yes
Yes
Yes
Yes
Yes
No (If
no,
please
explain
current
position
below)
i. consult Health and safety
representatives about the
Yes
392/860
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
management of asbestos in relevant
system built premises?
Explanation of current position relating to any no answers to a) to i) above:
All Lancashire County Council Buildings have had MDHS100 Type 2 Asberstos Surveys
carried out and asbestos reports indicating the locations of ACMs have been issues in
hard copy format to Premsises Managers and are also available on line. MDHS100
Type 3 (intrusive) asbestos surveys are carried out prior to projects where materials
may be disturbed. The asbestos reports give clear guidance on the risk of disturbance
of asbestos and the need for contractors to be shown the report prior to commencing
work. The report also requires Premises Managers to inspect ACMs at specified
periods, dependant on teh level of risk, and this is backed up by annual inspections by
Building Surveyors qualified to BOHS402 standard. The guidance information is
reiterated in the Lancashire County Councils Policy Document for the Management of
Asbestos in Buildings which is available on line and all Premises Managers and LCC
Approved Contractors have been made aware of it's existemce. Measures are
currently being put into place to train all Premises Managers of their duties regarding
asbestos management in order to clarify and reinforce their responsibilities which
includes awareness training for all relevant employees.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
All ACMs are inspected regularly by qualified Surveyors to monitor the condition and to
arrange for remedial action if required.
393/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Thank you for returning this questionnaire.
Some info from Lancashire. Where LAs offer a free service to Diocese schools in their area
there is no problem but where they require schools to buy the service there is not always a
good take up.
Department for Children, Schools and Families
Schools Capital (Assets - School Design) | Environmental Engineer
Subject: RE: Lancashire County Council questionnaire response on asbestos in system built schools
20April2009
I can confirm that all Aided Schools have been included in this survey. Property Group carried out an
asbestos survey at all schools – this included VA schools at no cost to the Dioceses.
The following Dioceses are covered by Lancashire County Council
Lancaster RC
Liverpool RC
Blackburn CE
Bradford and Leeds
Salford RC
Liverpool CE
Manchester CE
Non Denominational
If you need any more information, please let me know.
Thanks
Lancashire County Council
Strategy and Premises Support Team
Can you confirm if VA schools are included and which Diocese this covers.
We would be interested to know if the Diocese schools are buying back an asbestos
management and survey service
from the County Council.
Department for Children, Schools and Families
Schools Capital (Assets - School Design) | Environmental Engineer
394/860
Local Authority: Leicester City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
395/860
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
LEICESTER CITY COUNCIL
Address line 1:
New Walk Centre, Welford Place, Leicester, LE1 6ZG
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
396/860
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
Leicester City Council has 31 system buildings built between 1945-80.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
Leicester City Council has 36 sites which incorporate system build
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
24
SCOLA
3
SEAC
ORLIT
HILLS
3
SPOONER
MACE
LAINGSPAN
397/860
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
HORSA - 4 & HAWKER SIDDERLY - 2
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
398/860
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
15 SITES ON PRIORITY LIST ALTHOUGH ALL HAVE FULL TYPE 2 SURVEYS AND CARRY
OUT 1/4 MONITORING PROCEDURE.
3. What is your timescale for completing all visual inspections?
08/01/2009
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
9 CLASP SITES RANGING FROM 1969-92. 2 SCHOLA SITES 1968-76. 1 HORSA SITE
YEAR UNKNOWN. ALL REQUIRE GAPS TO COLUMNS SEALING, AIR TESTS CARRIED
OUT AND PASSED.
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
Works to systems buildings are included on a prioritisation schedule and at present will
be carried out financial year 09/10.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
We are looking at various options for all system buildings. Including sealing
gaps and tops of columns. No problems have occured as yet.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
399/860
Yes
Yes
No
(If no, please explain current
position)
Yes
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
400/860
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Leicestershire County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
401/860
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Leicestershire County Council
Address line 1:
Resources Department
Address line 2:
Property Services
Address line 3:
County Hall
Address line 4:
Glenfield
Address line 5:
Leicestershire
Address line 6:
LE3 8RE
Room 700
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
402/860
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
51
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
71
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
71
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
403/860
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
As above
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
NO
47 inspected
24 to inspect
b. identify damage to the column casings?; and
NO
47 inspected
24 to inspect
c. identify missing or damaged ceiling tiles?
NO
47 inspected
24 to inspect
2. How many have yet to be visually inspected?
1
2
4
SCOLA Mk1A
SCOLA Mk2
SCOLA Mk2A
404/860
17
SCOLA Mk3
(Higher risk older buildings targeted first)
3. What is your timescale for completing all visual inspections?
Completion by December 2009
4. Was any remedial action required? (Yes or No)
YES
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
SCOLA Mk1A
1961-1968
3 No. sites Fully lined columns – Environmental clean to ceiling void, Column
tops sealed, Silicon seal to cladding joints and to skirting board. Personal air
monitoring undertaken of operatives during work. Reassurance air-test carried
out on completion
1 No. site
Packers only
No remedial works carried out
SCOLA Mk2
1967-1970
1 No. site
Fully lined columns to exterior face of building only. Remedial
works as for Mk1A programmed
SCOLA Mk2A
1968-1975
9 No. sites Fully lined columns. Remedial works to 4 No. sites as for Mk1A
above completed. 5 No. sites remedial works as for Mk1A above programmed
for completion April 2010
SCOLA Mk3
Up to 1980
6 No. sites have exposed asbestos panels stuck to several steel columns. These
are in good condition and are sealed/ overboarded. Remedial works as for Mk1A
programmed for completion April 2010.
1 No. site
Packers only
No remedial works carried out
5. Have you completed all remedial actions? (Yes or No)
NO
If not, give expected completion dates?
April 2010
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
NO
5. Confirmation that arrangements are in place to manage risks
405/860
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
406/860









No
(If no, please explain current
position)
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
YES – Any damage or concern to be reported immediately to Property
Services for appropriate action
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
YES - Re-inspection to be carried out by Leicestershire County
Council Property Services
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
YES
Please explain current position:
Note included in reminder sent out for site annual inspection of asbestos in compliance
with The Control of Asbestos Regulations 2006.
Asbestos awareness seminars to which all Head teachers and Premises
Managers/Officers are invited covers the need for vigilance in this type of building.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
407/860
Local Authority: Lewisham
London Borough of Lewisham
Laurence House, Catford, SE6 4RU
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
408/860
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Lewisham
Estates Management Unit
2nd Floor Laurence House
Catford Road
London SE6 4RU
for
Fairlawn Primary School
Address line 1:
Honor Oak Road,
Address line 2:
London
Address line 3:
SE23 3SB
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘duty holder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
409/860
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility for that
have system-buildings dating from 1945 to 1980?
Main School and Annex (annex is located on a separate site)
2. How many system-buildings in schools and other children's settings do you have
responsibility for?
1 (the Fairlawn Nursery Annex)
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each type of
building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
410/860
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Felted flat roofs over modular timber/steel with frame with timber
infill panels
4. If DCSF and HSE need to access information held by you or others about the
system-buildings for which you have responsibility please provide a contact name and
address?
Resident School Premises Officer in school
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
Resident School Premises Office in school
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been
visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
All Completed
4. Was any remedial action required? (Yes or No)
411/860
YES
If yes indicate the type and age of the buildings and the location of the ACM’s needing
remedial action?
Annex, steel/timber framed and timber clad externally with asbestos wall
linings internally. Soft board panel ceilings.
5. Have you completed all remedial actions? (Yes or No)
NO If not, give expected completion dates?
LEA pending, ceilings to be refixed and sealed within two weeks.
Longer term issue to replace wall linings.
6. Have you encountered any difficulties in completing the necessary remedial work
(e.g. with sealing gaps)?
NO
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with systembuildings to:
Yes
a. inform relevant staff where asbestos is
likely to be present including potential
contamination of ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles or
access voids unless properly trained and
protected?
c. advise schools, and other relevant staff
of action to take if they find or suspect
damage to column seals or ceiling tiles and
remind staff and others , eg , visiting
workers , to report any damage to column
seals or ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the columns,
(e.g. fire extinguishers, displays,
412/860
YES
YES
YES
YES
No
(If no, please explain current
position)
Yes
decorations, etc), in a way that is likely to
damage the casings or the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are advised
of its presence (e.g. wiring contractors,
caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely, that
it is carried out in accordance with the
Control of Asbestos Regulations 2006?
f. ensure that up-to-date asbestos
registers are available?
No
(If no, please explain current
position)
YES
YES
YES
g. provide asbestos awareness training for
all employees who could foreseeably be
exposed to asbestos, eg, caretakers and
other maintenance staff?
NO
h. consult Health and safety
representatives about the management of
asbestos in relevant system built
premises?
YES
The LA is developing and
piloting new Asbestos
Awareness training
courses for schools
premises officers,
Headteacher s and
Business Managers.
2. Does every school have arrangements in place to rectify damage to columns and
casings? (yes or No)
YES
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance and
repair of the seals and ceiling tiles as necessary? (yes or no)
YES
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in this
section remain effective, eg, by monitoring the arrangements, periodic reminders to
staff, etc? (yes or no)
YES
Please explain current position:
413/860
All monitoring arrangements, periodic reminders to staff are in place and
active.
The new Interim Asbestos Management Guidelines have been issued and reissued to all schools twice during the past 5 months. Prior to this, letters were
sent out instructing all schools to contact the LA prior to any work being
undertaken in their buildings so that we would arrange for Type 2 asbestos
surveys to be undertaken before the repair work starts.
Headteachers and their Premises Managers are reminded during annual
audits to keep and update their asbestos registers; they are also reminded to
make the registers available to contractors who carry out repair and
maintenance works on their site.
6. Any further comments (please also feel free to send any detailed
comments under separate e-mail to
[email protected])
In February 2009, following extensive appraisal of our Asbestos management guidelines by
the Council’s Internal Audit Department and by an expert external asbestos consultant, new
Interim Asbestos Management Procedures were issued to all schools. A copy is attached
for your reference.
EMU Officers carry out audits on an annual basis to check schools compliance with
asbestos management guidelines; Schools Premises Managers are asked to carry out
visual inspections of sites within the school where there is known asbestos
The LA is now in the process of procuring new type 2 asbestos surveys of all
schools. This should be completed within the next 18 to 24 moths. The quality of the
surveys and the methodology used will be fully in line with MDH100 requirements.
414/860
Local Authority: Lincolnshire County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Lincolnshire County Council
Address line 1:
County Offices, Newland, Lincoln, LN1 1YQ
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
415/860
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
35
416/860
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
46 (This figure includes 11 system-buildings constructed after 2000)
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
1
SCOLA
7
SEAC
ORLIT
5
HILLS
4
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
10
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
1
TERRAPIN LTD
3 (Includes 2 New Builds after 2000)
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
THERMAGARD
HORSA
ADROIT
4
2
417/860
9 (All New Build in 2008)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
Through the contact listed above.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
All CLASP & multi-storey SCOLA system buildings have been visually inspected.
2. How many have yet to be visually inspected?
There are 29 outstanding full visual inspections required, including 4 single-storey
SCOLA & 25 other system-buildings.
3. What is your timescale for completing all visual inspections?
The 4 single-storey SCOLA buildings will be inspected by the end of October 2009. The
remaining 25 other system-buildings will be inspected by the end of March 2010. It
should be noted that Type 2 asbestos surveys have been carried out in all these
buildings. Any remedial action recommended in the survey reports has been carried
out.
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
418/860
Gaps in a small quantity of column casings required re-sealing in a Mark 4 Multi-storey
CLASP system building constructed in 1967/68. The tops of all the columns in the
ceiling voids throughout the school were sealed with expanding foam.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
419/860
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Explanation of current position for any 'No' answers:
In the WORD version of this questionnaire submitted to the HSE we have answered
questions (h) and (i) as a Partial Yes. Please find an explanantion of each answer
below: (h) All system-built schools have been corresponded with outlining the
potential risks and given guidance on how to manage these pending further
investigation. Additional guidance and awareness has/will continue to be provided to
schools as necessary based on the findings of each visual inspection conducted. On a
wider front, management of ACM's is included as a specific module within the 1-day
H&S training course available for Head Teachers, Senior Staff, Caretakers and Site
Managers of schools. The subject of Managing ACM's was also included with the
2007/08 self-assessment which ALL schools have completed. (i) To help maintain
proportionality of response based on the risks identified, the Local Authority has
corresponded and consulted directly with the appropriate senior manager within each
system-built school establishment. It is then for that senior manager within each of
those establishments to consult with staff representatives for H&S.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
420/860
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Liverpool City Council
421/860
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Liverpool City Council
Address line 1:
Municipal Buildings, Dale Street, Liverpool, L2 2DH
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
422/860
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
There are 21 schools that are construted in a design similar to system built schools. Of
these 13 are community or CE controlled school and 8 voluntary aided schools. With
respect to the latter the City Council does not own the buildings and the the duty
holder is the Governing Body of the individual schools.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
As above, of the 21 schools identified as having a system built type construction, 13
are the resposnibility of the City Council. For the 8 Voluntary aided schools, the duty
holder is the governing body of the individual schools.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
423/860
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
The City Council does not have records of the type of system
built construction. However, it undertakes an annual rolling
programme of condition surveys of all schools and from these
21 schools have been identified as having a construction
similar to a system build design being predominately single
storey, steel frame design, with flat roofs.
424/860
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
21
3. What is your timescale for completing all visual inspections?
all completed
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
Not applicable - No remedial action was required
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
425/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
Yes
Yes
No (If
no,
please
explain
current
position
below)
No (If
no,
please
explain
current
position
below)
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
426/860
Yes
Yes
Yes
Yes
No (If
No
(If no, please explain current
position)
Yes
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
no,
please
explain
current
position
below)
In relation to c and d above - -not per se. Visual inspections of the ‘system build’
type schools in the authority did not find evidence of ACM’s on column casings
Children’s Services have had a type 2 asbestos survey undertaken of their schools and
the inspection reports passed to schools.
All schools were invited to attend asbestos
awareness training in 2007. All Community schools sent at least one representative
(either business manager, head, deputy or caretaker) but the sessions focused on
general asbestos awareness and the legal requirements rather than specifically for
system built schools.
The awareness sessions did make attendees aware of the need
to make school staff aware of the locations of the ACMs identified in the asbestos
survey and not to disturb them and to report damage Attendees were made aware of
their legal requirements regarding the management of asbestos and to ensure that all
workers and the caretaker, who may disturb asbestos, are shown a copy of the
asbestos survey and the register contained within. Liverpool City Council also rolled out
a Permit to Work system that encouraged schools to formally sign contractors onto the
school, site and share all relevant documentation, including the asbestos survey.
Comprehensive guidance has been issued to schools on asbestos awareness in the last
few years and information on asbestos management is currently held on the schools
Extranet pages – EDNet – which also contains links to the HSE website Further
advice and guidance on asbestos management is set out in a Property Manual for
Liverpool Schools, a booklet issued to all schools in 2008 and on the Health and Safety
Unit's Intranet pages. The Health and Safety Unit undertakes audits of schools health
and safety management systems including asbestos management to ensure schools
are aware of the risks associated with asbestos management and to check appropriate
management procedures are in place In relation to i - again not specifically in
relation to system built schools but the advice and guidance issued as outlined above
provides contact details of the Council’s Health and Safety Unit for further advice if
required
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
NO
If Not please explain:
Not applicable. Visual inspection of system built type school in the Authority have been
carried out and no ACM's were identified on columns or casings. The awareness
training has drawn schools attention to the requirements for repairs or removal of
ACMs to be carried out by properly licenced contractors. The awareness sessions also
informed attendees of the requirement make staff aware of the locations of the ACMs
identified in the asbestos survey and not to disturb them
427/860
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
No
If Not please explain:
Not specifically in respect of column casings as no ACM's have been identified.
However, type two surveys together with awareness training and guidance issued to
schools by the Authority have made schools aware of the need to proper management
plans in respect of ACMs. All Community schools sent at least one representative but
the sessions (either business manager, head, deputy or caretaker) focused on general
asbestos awareness and the legal requirements rather than specifically for system built
schools.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
The Health and Safety unit has programme of audits of schools' helath and safety
management system including asvestos to check that approipriate procudeures are in
place. Advice and guidance on asbestos management updated regularly on the
Council's Ednet pages - secure Extranet to schools.
428/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
429/860
Local Authority: Luton Borough Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Luton Borough Council
Address line 1:
Town Hall
Address line 2:
Upper George Street
Address line 3:
Luton
Address line 4:
LU1 2RD
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
430/860
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
Eleven
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
Thirteen
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
Two
431/860
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
One
PRATTEN
METHOD
CLAW
BRISTOL
ASC
Eight
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
432/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None. Re-inspection is scheduled to be carried out during the summer term.
3. What is your timescale for completing all visual inspections?
Within three months
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Clasp type 4, early 1970’s construction, all walls where damaged, joints
between sections of walls and ceilings, door frames and window frames,
generally where breaches to the structure have occurred.
Clasp type not confirmed by SCAPE. The same remedials as above.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
433/860
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
To carry out some remedial work involved manufacturing brackets and fixings
to enable sealing.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
434/860
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
There is a need to provide additional
awareness training within the Clasp
buildings. This is scheduled to be
carried out during the next two
months.
Yes
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Ongoing training programmes to all
premises
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes, they are aware that they should contact the compliance surveying team.
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Each school is aware that they should contact the compliance team to report
any problem, who are located within the Capital and Asset Management
Team.
Inspections are scheduled to be carried out on a termly basis.
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
All relevant staff to receive awareness training, and then refresher training on
an annual basis. Additionally new staff to the premises require full awareness
training.
435/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
As an authority we re aware of all our system built properties and closely monitor these
premises to ensure that they are maintained in good condition and that any remedial works
identified through the asbestos surveys are addressed on a priority basis.
Both the Compliance team and the Council’s Health and Safety Adviser (Schools) work
closely together to ensure that there are no breaches in safety/Asbestos
Local Authority: Manchester City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
436/860
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Manchester City Council
Address line 1:
Town Hall
Address line 2:
Albert Square
Address line 3:
Manchester
Address line 4:
M60 2 JR
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
437/860
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
55 sites, 79 buildings (2 of which have no asbestos)
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
55 sites, 79 buildings (2 of which have no asbestos)
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
55 sites, 79 buildings (2 of which have no asbestos)
SCOLA
0
SEAC
0
ORLIT
0
HILLS
0
SPOONER
0
MACE
0
LAINGSPAN
0
438/860
SIMMS SON AND COOK 0
ONWARD
0
VIC HALLAM
0
PRATTEN
0
METHOD
0
CLAW
0
BRISTOL
0
ASC
0
AUSTIN-HALL
0
BOULTON & PAUL
TIMBER
0
LESSER BS
0
STONERE SB
0
SWIFTPLAN LTD
0
TERRAPIN LTD
0
TRANSLINK LTD
0
WARNICK & SONS
0
YOUNGMAN SB
0
Others (please state)
0
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
k. identify gaps in columns and casings; YES
and?
l. identify damage to the column casings?; YES
and
c. identify missing or damaged ceiling tiles?
WAS NOT REQUIRED BY HSE AS PART OF CLASP PROJECT BUT IS DEALT WITH AS
PART OF ASBESTOS MANAGEMENT PROCEDURES.
439/860
2. How many have yet to be visually inspected? NONE.
3. What is your timescale for completing all visual inspections?
COMPLETED JANUARY 2008
4. Was any remedial action required? (Yes or No) YES
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action? NO WORK WAS NEEDED TO ACMS. GAPS IN METAL
CLADDINGS WERE SEALED AS A PRECAUTIONARY MEASURE.
5. Have you completed all remedial actions? (Yes or No)
YES. Easter 2008.
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)? NO
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
440/860
Yes
Yes
No
(If no, please explain current
position)
Specific Asbestos information
provided to Local School
Management. Asbestos Survey
Report & Asbestos Register includes
specific recommendations for action.
Action needed depends on risk
assessment. Information should be
communicated at the local level to
relevant staff. Local school Managers
involved in process of undertaking
initial remedial works to check and
seal columns.
Instructions should be provided to
relevant staff by local school
management based on current
Yes
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
Yes
Yes
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
Yes
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
Yes
f. ensure that up-to-date asbestos
registers are available?
Yes
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
Yes
No
(If no, please explain current
position)
arrangements and best practice in
(a).
Damage / defect reporting system
within Schools. Specific Competent
advice and assistance available to
school management from LA
Specialist Asbestos Team and LA
Schools Organisation and
Development Team (Building works)
where damage occurs.
Instructions should be provided to
relevant staff by local school
management based on current
arrangements and best practice in
(a).
Contactors undertaking day to day
maintenance under the specific local
management arrangements in place
at the school. Capital Works will be
specifically planned in conjunction
with LA specialists indicated in (f).
Local School Management have
access to competent advice and
assistance from LA Specialist
Asbestos Team and LA Schools
Organisation and Development Team
when considering alterations / work
to building fabric.
Asbestos survey and registers
available to local school
management.
Continuing to deliver “Building
Safety” which includes a module on
Asbestos awareness to site
managers/Head Teachers / Deputy
Head Teachers.
Discussed at Safety Committee
meeting and actions the LA have
taken
2. Does every school have arrangements in place to rectify damage to
columns and casings? (Yes or No)
Yes. Responsibility of local schools management.
441/860
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary? (yes
or no)
Yes. Responsibility of local schools management.
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes.
Please explain current position:
Responsibility of local schools management.
Plan.
Will form part of Asbestos Management
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
MCC believe the project was to carry out precautionary (preventative) work to
deal with potential asbestos fibre releases from this specific type of
construction. MCC worked in conjunction and with advice from an HSE
inspector regarding the specification & extent of works to be done. The agreed
plan of work was adhered to and the work was completed promptly
442/860
Local Authority: Medway Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
443/860
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Medway Council Education
Address line 1:
Gun Wharf Dock Road Chatham Kent ME4 4TR
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
444/860
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
12
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
12
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
12
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
445/860
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
No
b. identify damage to the column casings?; and
No
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
12
3. What is your timescale for completing all visual inspections?
April 09 to Dec 09
4. Was any remedial action required? (Yes or No)
446/860
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Removal and encapsulation to some areas
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
There may be some more remedial repairs required when all surveys have been
completed
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
As above
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
No (If
no,
please
explain
current
position
below)
No (If
no,
b. provide staff with instructions not to
please
disturb such materials, lift ceiling tiles
explain
or access voids unless properly trained
current
and protected?
position
below)
c. advise schools, and other relevant
No (If
staff of action to take if they find or
no,
suspect damage to column seals or
please
ceiling tiles and remind staff and
explain
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
447/860
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
others , eg , visiting workers , to
current
report any damage to column seals or position
ceiling tiles?
below)
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
Yes
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
Yes
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
Yes
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
Yes
registers are available?
h. provide asbestos awareness training
for all employees who could
Yes
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
Yes
management of asbestos in relevant
system built premises?
Explanation of current position relating to any no answers to a) to i) above:
An extensive survey of system type buildings specifically related to steel column
casings will be carried out within the next few months. All schools have a type 2
survey logbook located on the premisises
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
No
If Not please explain:
More detailed information on this specific issue will be provided in the next few months
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
No
448/860
If Not please explain:
More detailed information on this specific issue will be provided in the next few months
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
All schools have a type 2 survey and log book on site and are instructed on Asbestos
management. The steel column issue will be enhanced within a new survey log book
within the neext few months
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
449/860
Local Authority: London Borough of Merton
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Merton
Address line 1:
Merton Civic Centre, London Road, Morden, Surrey SM4 5DX
450/860
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
451/860
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
7 Community Schools 7 VA Schools
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
7 Community Schools 7 VA Schools
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
0
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
452/860
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Details as above
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
No
b. identify damage to the column casings?; and
No
c. identify missing or damaged ceiling tiles?
No
2. How many have yet to be visually inspected?
All 55 schools in LB Merton have had a Type 2 Asbestos survey carried out
3. What is your timescale for completing all visual inspections?
Done
4. Was any remedial action required? (Yes or No)
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
453/860
N/A All schools had a letter in Nov '08 regarding asbestos, which expained if they were
thinking of undertaking building work, it was recommended to have a Type 3 asbestos
survey carried out prior to works being carried out.
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
See answer 4 above
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
See answer 4 above
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
Yes
Yes
Yes
No (If
no,
please
explain
current
position
454/860
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
below)
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
Yes
Yes
Yes
Yes
Yes
Explanation of current position relating to any no answers to a) to i) above:
The LB Merton Health & Safety section carry out H&S Audits on our schools which
include a section about asbestos management and also offer asbestos awareness
training to key staff. We sent out a letter in November '08 reminding the
Headteachers of their responsibility with regard to asbestos management.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
455/860
Please explain current position:
See above
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
456/860
Local Authority: Middlesbrough Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Middlesbrough Council
Address line 1:
PO Box 99A
Address line 2:
Town Hall
Address line 3:
Middlesbrough TS1 2QQ
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
457/860
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
10 (40 schools were visited falling within the above age range and all checked against
the Asbestos Clasp Guidance 2006 of which 10 were confirmed as system built)
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
458/860
10
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
2
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
8 Unknown
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
459/860
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
yes
b. identify damage to the column casings?; and
yes
c. identify missing or damaged ceiling tiles?
yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
None
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
N/A
5. Have you completed all remedial actions? (Yes or No)
N/A
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
N/A
5. Confirmation that arrangements are in place to manage risks
460/860
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
461/860
No
(If no, please explain current
position)
x
x
x
The inspection did not identify
anything which fell within the CLASP
guidance 2006, however all schools
are fully aware of where asbestos is
present within there property
together with the appropriate training
x
The Council have notified all staff and
contractors of the procedures around
the management of asbestos.
x
All in accordance with the Councils
corporate asbestos policy.
x
Both electronic and hard copy on site
X
x
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
If Not please explain:
Inspections did not identify any asbestos within column casings therefore
schools only have guidance appropriate to the actual asbestos present within
the property.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
If Not please explain:
Annual re-inspection by specialist together with rolling programme of
inspections from the Councils H&S unit.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Annual IT bulletin to all staff reminding them about the register, the
corporate asbestos policy and asbestos awareness training.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: London Borough of Newham
Asbestos management in system built schools and
system built children’s settings
1. Introduction
462/860
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Newham
Address line 1:
Newham Dockside
Address line 2:
1000 Dockside Road
Address line 3:
London
Address line 4:
E16 2QU
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
463/860
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
24 (of which 2 are only in respect of mobile classrooms)
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
100 (of which 63 are mobile classrooms) at 44 different establishments
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
464/860
SIMMS SON AND COOK
ONWARD
VIC HALLAM
27 (all provide prior to 1980)
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
3 (mobiles)
YOUNGMAN SB
Others (please state)
DANZER
ELLIOTTS
PORTAKABIN
YORKON
2 (mobiles, both provided since 1980)
65 (of which 58 are mobiles). All but 3 believed to have been
provided since 1980
1 (provided since 1980)
2 (both provided since 1980)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the systembuildings for which you have responsibility?
All available building condition data for schools within the authority is held on the corporate
computer database
465/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
No system buildings with specific asbestos-coated metal cladding identified in
Newham schools. However there has been a rolling programme of inspections for all
school buildings in order to update information for the corporate Asset Management
& Planning (AMP) database
b. identify damage to the column casings?; and
not applicable (see point 1a above)
c. identify missing or damaged ceiling tiles?
See point 1a above
2. How many have yet to be visually inspected?
Rolling AMP programme of inspections
3. What is your timescale for completing all visual inspections?
It is intended to be an on-going programme with schools inspected every 5 years
4.Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
n/a
5. Have you completed all remedial actions? (Yes or No)
n/a
If not, give expected completion dates?
n/a
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
n/a
466/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
467/860
Yes
Yes
n/a
n/a
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
n/a
2.Does every school have arrangements in place to rectify damage to columns
and casings? (yes or No) No
If Not please explain:
n/a (see point 1a above)
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) No
If Not please explain:
n/a
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) YES
Please explain current position:
All relevant schools will have an asbestos management plan, which will be managed by
the Head Teacher and independently inspected periodically by the Asbestos Audit Team
and Corporate Health & Safety
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
468/860
Local Authority: Norfolk County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
469/860
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Norfolk County Council
Address line 1:
County Hall
Address line 2:
Martineau Lane
Address line 3:
Norwich
Address line 4:
NR1 2DH
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
470/860
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
14 sites
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
18 buildings
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
1
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
11 presumed to be manufactured by Hallam
PRATTEN
METHOD
CLAW
471/860
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
6 manufacturers unknown
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
All relevant system buildings have been inspected.
472/860
3. What is your timescale for completing all visual inspections?
All relevant system buildings have been inspected.
4. Was any remedial action required? (Yes or No)
Remedial action
Yes, on the 1 CLASP building only
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
1 CLASP building estimated date of construction 1970. Column casings facing into rooms all have proprietary seals. However AIB has
been positively identified between column casing and structural column by inspection above ceiling level. Planned remedial works to
include sealing open joint at top of column casing above ceiling level and ceiling vertical joint to external walls and window frames.
5. Have you completed all remedial actions? (Yes or No)
No. There are no immediate concerns and therefore remedial works will be carried out
when the school is unoccupied during the summer holiday 2009.
If not, give expected completion dates?
August 2009.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
None anticipated.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
473/860



No
(If no, please explain current
position)
Yes
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)






2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary? (yes
or no)
Yes
If Not please explain:
474/860
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
Norfolk County Council (NCC) employ NPS Property Consultants Ltd to inspect all
known ACMs on an annual basis. Asbestos registers are re-issued to all sites following
the annual inspection and are always available via the web based property
management database.
The NCC Corporate Health and Safety team publish asbestos guidance and a checklist
for premises managers and employees on the Intranet, which clearly defines roles and
responsibilities. The same information is available on the Internet site for Norfolk
Schools.
Asbestos awareness training is also provided for all premises managers.
The Corporate guidance and training informs premises managers that they also have a
duty to manage and monitor ACMs in their buildings, in between annual inspections by
surveyors, and to notify NPS if there are changes in condition so that risks can be reassessed.
Managers of Children’s Services premises are reminded of their responsibilities by
regular distribution of Management Information sheets.
Departmental Health and Safety Advisers also carry out Health and Safety monitoring
visits to sites to review the effectiveness of arrangements.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
This questionnaire has been completed in relation to system buildings constructed between
1945 and 1980 only.
Temporary mobile classrooms have not been included in section 3.
475/860
The DCSF should note that Norfolk County Council maintain asbestos registers for all
Children’s Services sites and buildings, which include mobile classrooms, constructed
before 1999.
Local Authority: North East Lincolnshire
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
476/860
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
North East Lincolnshire
Address line 1:
Municipal Offices, Town Hall Square, Grimsby
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
477/860
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
17
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
17
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
16
SCOLA
1
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
478/860
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
Nil
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
Yes
479/860
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
One school (Woodlands Primary) required gaps in columns to be sealed.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
480/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
481/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
management of asbestos in relevant
system built premises?
Explanation of current position relating to any no answers to a) to i) above:
N/A
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: North Lincolnshire Council
Asbestos management in system built schools and
system built children’s settings
482/860
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
North Lincolnshire Council
Address line 1:
Asset Management and Culture Service
Address line 2:
Hewson House
Address line 3:
PO Box 53
Address line 4:
Station Road
Address line 5:
Brigg
Address line 6:
North Lincolnshire, DN20 8XY
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
483/860
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
23
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
36
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
3
484/860
SPOONER
17
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
5
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
1
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
HORSA – 2, UNKNOWN - 4, ELLIOT - 4
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
PLEASE USE ADDRESS AND NAMES PROVIDED IN RESPONSE TO QUESTION 1.1
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
PLEASE USE ADDRESS AND NAMES PROVIDED IN RESPONSE TO QUESTION 1.1
485/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
YES to a, b and c
2. How many have yet to be visually inspected?
ALL INSPECTED
3. What is your timescale for completing all visual inspections?
NOT APPLICABLE AS ALL VISUAL INSPECTIONS COMPLETED
4. Was any remedial action required? (Yes or No)
YES
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
HILLS, CIRCA 1950, COLUMN CASING AT LATTICE BEAM CONNECTION TO COLUMN
(DEFECT WAS DUE TO COLUMN CASING THAT APPEARED TO HAVE BEEN
MARGINALLY ‘CUT SHORT’ WHEN ORIGINALLY INSTALLED. NOTE: VISUAL
INSPECTION AND DETAILS PROVIDED FROM SCAPE HAVE REVEALED NO
ASBESTOS WAS USED IN THE COLUMN ARRANGEMENTS. COLUMNS SCHEDULED
TO BE ‘OPENED UP’ DURING SCHOOL HOLIDAY PERIOD (26TH – 30TH OCTOBER
2009) TO CONFIRM DEFINITIVELY THAT NO ACMs ARE PRESENT WITHIN COLUMN
CASINGS.
5. Have you completed all remedial actions? (Yes or No)
YES
If not, give expected completion dates?
NOT APPLICABLE AS ALL REMEDIAL WORK COMPLETED
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
NO
486/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
487/860
YES
No
(If no, please explain current
position)
Only two of the 23 sites we have that
have system buildings on site have
been assessed to have the potential
for contamination, as outlined in the
relevant ‘Asbestos in System
Buildings’ guidance issued by the
HSE. This is because all the system
buildings on the remaining 21 sites
have been constructed using
solid/jointed timber columns that do
not incorporate any casings etc. On
the two sites that do have system
buildings present, visual inspection
and details provided from SCAPE
have revealed no asbestos was used
in the column arrangements (columns
scheduled to be ‘opened up’ during
school holiday period (26th – 30th
October 2009) to confirm definitively
that no ACMs are present within
column casings). As an interim
precaution and in recognition of the
foregoing, guidance has been issued
to staff relevant to these two sites.
YES
Please see answer to question 5.1.a
YES
Please see answer to question 5.1.a
YES
Please see answer to question 5.1.a
Yes
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
YES
YES
No
(If no, please explain current
position)
Please see answer to question 5.1.a.
Additionally, the Authority offers all
school headteachers access to a
maintenance and minor construction
works framework that effectively
manages the asbestos related risks.
Please see answer to question 5.1.a.
YES
YES
A training programme is being rolled
out across the Authority and
specifically includes school based
staff.
YES
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
YES. Please see answer to question 5.1.a. with specific reference to visual
inspection and details provided from SCAPE revealing no asbestos was used in the
column arrangements.
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
YES. Please see answer to question 5.1.a. with specific reference to visual
inspection and details provided from SCAPE revealing no asbestos was used in the
column arrangements.
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
488/860
Please explain current position:
Control measures are considered to remain effective by the following means:
Inspection undertaken by competent person (the councils Asbestos Surveyor) as part
of the Corporate Asbestos Management Plan programme (every building is scheduled
to be inspected at least annually).
A Corporate Asbestos Management Plan has been formulated that defines
responsibilities and procedures/processes. This is amplified by site specific Asbestos
Management Plans. Site specific Asbestos Management Plans are formulated and
issued in accordance with the Corporate Asbestos Management Plan programme noted
above.
Requirement for local (site based) managers of buildings to report any apparent
defects, contamination or concerns to the councils Asbestos Surveyor.
Provision of corporate support to schools for the management of asbestos and
management of any works that may affect ACMs.
Provision of Asbestos Awareness training to relevant staff.
Effective management of asbestos forming part of the evalution criteria for
construction contractors to be appointed on to corporate frameworks. Consequent
recommendations that all works are let via corporate frameworks or specific contracts.
Corporate Asbestos policy that is made freely available to all council employees.
Issue of periodic (typically annually) reminders to relevant staff and school governors
(both asbestos specific and on a wider ‘works must be arranged/supervised by
competent people/organisations’ basis.
In additional to the above, the council is working to further improve asbestos
management arrangements generally within schools by targeted awareness
raising/training with school staff and governors.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
489/860
North Tyneside Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
490/860
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
North Tyneside Council
Address line 1:
Quadrant, The Silverlink North, Cobalt Business Park, North
Tyneside NE27 0BY
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
491/860
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
3
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
3
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
1
SCOLA
2
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
492/860
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
0
3. What is your timescale for completing all visual inspections?
ongoing, annual at a minumum
4. Was any remedial action required? (Yes or No)
No
493/860
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
if anything is found on reinspections it will be dealt with
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
nothing found so far
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
Yes
No (If
no,
b. provide staff with instructions not to
please
disturb such materials, lift ceiling tiles
explain
or access voids unless properly trained
current
and protected?
position
below)
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
Yes
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
494/860
No
(If no, please explain current
position)
Yes
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
No (If
no,
please
explain
current
position
below)
Explanation of current position relating to any no answers to a) to i) above:
The system builds have had columns inspected. They are protected by cladding in good
condition. All schools have had specific duty holder training. All schools have
asbestos management plan in place
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
No
If Not please explain:
but all schools know location of asbestos and who to ring for remedial works
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
495/860
If Not please explain:
but all schools know location of asbestos and who to ring for remedial works
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
496/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
497/860
Local Authority: North Yorkshire County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
North Yorkshire County Council
Address line 1:
County Hall
Address line 2:
Northallerton
Address line 3:
North Yorkshire
Address line 4:
DL7 8DD
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
498/860
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
Eighty Four (84)
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
101 (One Hundred and One)
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
13 (Thirteen)
499/860
SCOLA
SEAC
ORLIT
HILLS
SPOONER
9 (Nine)
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
69 (Sixty Nine) Decreasing through refurbishment
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
1 (One)
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
500/860
Corporate Asset Register which is controlled by the Corporate Asset Management Unit.
(NB. This question does not appear on the online questionnaire)
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES
b. identify damage to the column casings?; and
YES
c. identify missing or damaged ceiling tiles?
YES
2. How many have yet to be visually inspected?
NONE
3. What is your timescale for completing all visual inspections?
COMPLETE
4. Was any remedial action required? (Yes or No)
YES
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
All CLASP/ROSLA type buildings have had a full survey undertaken and
remedial works carried out to encapsulate columns as per the guidance by
HSE alert.
5. Have you completed all remedial actions? (Yes or No)
YES
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
NO
5. Confirmation that arrangements are in place to manage risks
501/860
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
YES
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
YES
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
YES
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
YES
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
YES
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
YES
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
YES
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
YES
staff?
h. consult Health and safety
representatives about the
YES
management of asbestos in relevant
system built premises?
502/860
No
(If no, please explain current
position)
2. Does every school have arrangements in place to rectify damage to
columns and casings? YES
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? YES
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? YES
Please explain current position:
The Corporate Property Landlord Unit within NYCC has a dedicated team to
asbestos management. This includes the ongoing training of new Responsible
Officers as they are appointed in post (Inc Headteachers) and refresher
training. We have no less than five checks on the monitoring regime in
buildings annually. These are carried out by
1. Jacobs Engineering UK who are NYCC’s partnering consultant for
property. Their maintenance team visits every property annually and
checks every single ACM that was identified on the type 2 is still in situ,
no damage is evident, that the monitoring is in place and is suitable ie
weekly, monthly, six monthly etc.
2. NYCC’s Corporate Landlord Service also visits every property annually in
its role of Landlord. They check on Jacobs monitoring and that of the
property. This section also sends out alerts and updates to properties on
asbestos management. The Landlord Services Manager has direct
control for reg 4 of CAR and its implementation.
3. NYCC Health and Safety managers/advisors visit the properties
regularly and undertake the same role as the Landlord officers.
4. HandS is the traded service to schools for health and Safety. Their
advisors visit schools more frequently, at least once a term, and also
check that the monitoring is being done and up to date.
5. NYCC Health and safety Auditor.
The above may seem a bit excessive but NYCC takes the control of asbestos
very seriously. We liaise with HSE in Leeds very closely with regards to
asbestos management. When the alert came out re CLASP/ROSLA type
buildings we went to tender then invited an HSE inspector to site to ensure
503/860
we had interpreted the guidance given correctly. We received very good
feedback.
With regard to Contractors and information flow to them, NYCC has an
Authorisation To Work On Site Form. Question 5 is specific to asbestos
management and insists that asbestos data is checked by anyone who is
likely to come into contact with ACMs in their line of work. No work can
commence without a risk assessment and Method Statement.
All the properties we have sealed and encapsulated columns in are CLASP and
ROSLA type only, 13no to date.
Most are stand alone units whilst two are full schools.
The other types are being continuingly checked as detailed above.
Report Author
Corporate Landlord Services Manager
27th August 2009
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Northamptonshire County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
504/860
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Northamptonshire County Council
Address line 1:
John Dryden House, The Lakes, Northampton NN4 7YD
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
505/860
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
506/860
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
36 (including 12 PFI schools)
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
36 (including 12 PFI schools)
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
10 (9 PFI)
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
6 (3 PFI)
PRATTEN
METHOD
9 (1 PFI)
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
507/860
WARNICK & SONS
YOUNGMAN SB
Others (please state)
OXFORD: 4
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
3. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
No
b. identify damage to the column casings?; and
No
c. identify missing or damaged ceiling tiles?
No
2. How many have yet to be visually inspected?
35
3. What is your timescale for completing all visual inspections?
Nov 2009
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
N/A
If not, give expected completion dates?
508/860
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
509/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
No (If
h. provide asbestos awareness training
no,
for all employees who could
please
foreseeably be exposed to asbestos,
explain
eg, caretakers and other maintenance current
staff?
position
below)
i. consult Health and safety
representatives about the
Yes
management of asbestos in relevant
system built premises?
Explanation of current position relating to any no answers to a) to i) above:
H) Awareness raising and reminders by letter. No specific training for Responsible
Personshas been given to date.
4. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
Contact given for Helpdesk and names of approved asbestos contractors made
available.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
Contact given for Helpdesk and names of approved asbestos contractors made
available.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
Planned refresh of audits. Letter sent reminding Heads and Governors of their
responsibilities, and advising refresh of survey information by Autumn.
510/860
Local Authority: Northumberland County Council
Asbestos management in system built schools and
system built children’s settings
511/860
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Northumberland County Council
Address line 1:
County Hall, Morpeth, Northumberland, NE61 2EF
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
512/860
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
102
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
108
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
108
SCOLA
SEAC
ORLIT
HILLS
513/860
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
514/860
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
n/a
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
CLASP Type 4b and Type 5, from 1969 to 1973. ACM's in columns - sealed at joints
and top.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
Yes
515/860
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
516/860
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Nottingham City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
517/860
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Nottingham City Council
Address line 1:
Children’s Services,
Address line 2:
The Sandfield Centre
Address line 3:
Sandfield Lane
Address line 4:
Lenton
Address line 5:
Nottingham
Address line 6:
NG7 1QH
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
518/860
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
There are 60 schools that have at least one building on the site which falls
into these categories.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
There are 147 system buildings in use within the schools and other children’s
settings.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
Mark 3 –(1), Mark 5 – (30), Mark 6 – (9)
SCOLA
No
SEAC
No
ORLIT
(7)
HILLS
(12)
SPOONER
No
MACE
No
LAINGSPAN
No
SIMMS SON AND COOK (2)
519/860
ONWARD
No
VIC HALLAM
(29)
PRATTEN
No
METHOD
(35)
CLAW
No
BRISTOL
(6)
ASC
No
AUSTIN-HALL
No
BOULTON & PAUL
TIMBER
No
LESSER BS
No
STONERE SB
No
SWIFTPLAN LTD
No
TERRAPIN LTD
No
TRANSLINK LTD
No
WARNICK & SONS
No
YOUNGMAN SB
No
Others (please state)
Intergrid – (10), Elliot Mobiles (6)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
This information is held on the condition survey database and can be accessed through the
named contact.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
520/860
a. identify gaps in columns and casings; and?
Yes.
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None (There is monthly check of the asbestos log book on site).
3. What is your timescale for completing all visual inspections?
Visual inspections have been completed.
4. Was any remedial action required? (Yes or No)
No remedial action was required. Where we decided to undertake
reassurance tests these showed no asbestos present.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
N/A
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
Not required on buildings surveyed.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
Yes
521/860
No
(If no, please explain current
position)
Full type two surveys and asbestos
management log books on site.
Yes
No
(If no, please explain current
position)
Yes
Full type tow surveys and asbestos
management log books on site.
Yes
Use of Asbestos log books and
training.
Yes
Use of asbestos log books and
training.
Yes
Asbestos management procedure in
log book and training.
Yes
Asbestos management procedure in
log book and training.
Yes
Checked by several sections
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
If Not please explain:
522/860
This is not applicable as no asbestos column casings have been found.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes, as part of the asbestos management procedure.
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Yes – six monthly inspections.
523/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Thank you for returning this questionnaire.
524/860
Local Authority: Nottinghamshire County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Nottinghamshire County Council
Address line 1:
County Hall, West Bridgford, Nottingham, NG2 7QP
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
525/860
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
264
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
1014
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
833
526/860
SCOLA
SEAC
ORLIT
HILLS
34
SPOONER
50
MACE
LAINGSPAN
9
SIMMS SON AND COOK
ONWARD
VIC HALLAM
85
PRATTEN
METHOD
CLAW
BRISTOL
3
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
527/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
NIL
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Clasp Mk3 & Mk4, where gaps were identified in column casings the gap was sealed
and the joint overcloaked using a 32mm PVCu extrusion. The strategy was supported
by assessments where extended air test monitoring was undertaken in sample
occupied premises to establish potential risk
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
In light of feedback from other Authorities who experienced problems with
various joint sealing products we chose to adopt the overcloaking approach.
This way the gap seal integrity is maintained & it's easy to see if there have
been any attempts to vanda
528/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
Yes
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
Yes
Yes
No (If
no,
please
explain
current
position
below)
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
Yes
Yes
Yes
No (If
h. provide asbestos awareness training
no,
for all employees who could
please
foreseeably be exposed to asbestos,
explain
eg, caretakers and other maintenance
current
staff?
position
529/860
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
below)
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
Yes
Explanation of current position relating to any no answers to a) to i) above:
(d) Staff have not received individual instruction, the concern is covered in the Policy
and Guidance issued by the Authority & the matter is raised by staff in the de-brief at
the end of Condition Surveys where evidence is recent & obvious. (h) Asbestos
Awareness is covered in training courses covering Premises Management & Caretaker
Duties, neither course are however mandatory. All in-house trade operatives &
supervisors (DLO) do receive regular Awareness training refreshers.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
Clear guidance is issued via Policy and Guidance that all occurences of damage to
asbestos are to be reported in order that the matter is dealt with correctly.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
No
If Not please explain:
Clear guidance is issued via Policy and Guidance that all occurences of damage to
asbestos are to be reported in order that the matter is dealt with correctly.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
See 5.3, above. Historically all identified Priority1 issues have been addressed
previously by removal or encapsulation. Monitoring & inspection regimes are being set
in place to fully address Duty to Manage through both Responsible Persons
appointments
530/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
From your e-mail to DCSF:
Whilst the questions were relatively straightforward the problems and frustration we
encountered were down to the reporting format. In my Authority the questionairre link was
circulated to a number of staff by our LEA colleagues asking that we all contribute to its
completion and that it be sent back to the LEA for compilation and onward transmission. This
idea was undermined by the format unfortunately, we could not take an electronic copy nor
were we able to forward our inputs to the LEA, hence our request for a copy.
Oldham Metropolitan Borough Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
531/860
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Oldham Metropolitan Borough Council – People, Communities
and Society
Address line 1:
Civic Centre, West St. Oldham, Lancs. OL1 1XJ
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
532/860
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
30
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
Included in Q1.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
533/860
SIMMS SON AND COOK
ONWARD
Sole supplier to OMBC Consortia built schools
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
534/860
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
Completed (type 2 surveys on all council buildings)
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Part of OMBC Asbestos Management Plan. All High Risk ACMs dealt with as part of the
management function. Annual inspections carried out by competent persons on all
OMBC buildings
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
Effectively all necessary remedial works have been completed however annual
inspections carried out as above may require ACM removal or repair which is organised
by Unity Partnership on behalf of OMBC using licenced contractors.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
535/860
Yes
No
(If no, please explain current
position)
Yes
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Explanation of current position for any 'No' answers:
Not applicable
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
536/860
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) No
If Not please explain:
Unity Partnership manage OMBC Asbestos policy which includes carrying out Type 2
surveys on all public buildings including schools and Childrens Centres that have
bought in to the "Statutory" module of Unity Partnership SLA, annual inspections, the
removal/repair of ACMs and the maintenance of an Asbestos Management data base
which is populated by surveys, inspections, remedial actions and removal for all ACMs
In addition they arrange for Type 3 surveys where structural or demolition works are
involved. They also provide asbestos awareness training management procedures to
site managers. Currently 3 County primary, 13 Church primary and 6 County
Secondary schools do not buy in Unity Services, however the 13 Church primaries are
contracted to a different organisation, Total Property Management) advised by the two
Diocese Boards of Education who provide the same function as Unity
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
See Q3
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
537/860
Local Authority: Oxfordshire County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
538/860
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Oxfordshire County Council
Address line 1:
County Hall, New Road, Oxford, OX1 1ND
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
539/860
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
26 Schools
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
58 Blocks
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
0
SCOLA
0
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
0
PRATTEN
0
METHOD
0
CLAW
540/860
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
0
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Survey currently in progress to confirm specific type of
system building
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
No
b. identify damage to the column casings?; and
No
c. identify missing or damaged ceiling tiles?
No
2. How many have yet to be visually inspected?
Works to identify 1a, 1b & 1c is currently in progress.
541/860
3. What is your timescale for completing all visual inspections?
End of May 2009.
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
No remedial actions identified to date. Survey works ongoing, any remedial works
identified will be carried out immediatley upon discovery. Survey work to be
completed by end of May 2009.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
None to date.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
542/860
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Explanation of current position relating to any no answers to a) to i) above:
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
543/860
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Plymouth City Council
Please see below. This would explain why so many Plymouth Schools have completed the
on line questionnaire. I will send the latest spreadsheet of the On line returns so that you
can see these.
Department for Children, Schools and Families
From:
To Whom it may concern
Re: Survey of Asbestos Management in Schools and Other Settings - Plymouth City
Council
There are 99 schools within the City. Of these 6 are newly built and do not contain
asbestos. Regarding the identification of the number of schools within the City that contain
544/860
"system buildings" Plymouth City Council, (PCC) are not able to provide an accurate
response at this time to your survey request as the authority does not hold information in
the format you have requested, although the incidence of such system buildings in
Plymouth is thought to be very low.
The Authority has put in place policy, procedures and arrangements to comply with the
legislative responsibilities indicated by the Control of Asbestos Regulations 2006 and the
asbestos information currently held for the primary role of complying with the stated
legislative requirements, rather than 'building construction specific', (E.g. System buildings).
Regarding the management of Asbestos in Plymouth City Schools, below is a summary of
the current situation, which we trust you will find helpful.
The person with the legal responsibility for ensuring that asbestos containing materials are
properly managed, in most Plymouth City schools is the Head teacher - the Duty holder in
accordance with the Control of Asbestos Regulations 2006.
Head teacher duty holders in Plymouth continue to receive ongoing advice and awareness
training from a range of City Council Departments and asbestos consultants in support of
this role. Training and advice is based on the Approved Code of Practice - The
Management of Asbestos in Non-Domestic Premises.
Plymouth City Council's Children and Young People department, formerly Life Long
Learning, have previously arranged for consultants to undertake asbestos surveys, in
accordance with MDHS 100, on the City's schools and subsequently to prepare, on behalf
of the Duty holders, asbestos management plans with subsequent reviews, updates and
revisions in accordance with current Regulations and good practice. As part of this process
any high risk asbestos containing materials identified in the surveys will have been
recommended for remedial works, which depending on the individual location could be
removal, repair, encapsulation or isolation, etc.
Head Teachers are required to ensure that the asbestos management plan is implemented
and monitor its effectiveness, revising it with assistance if and when changes occur. (E.g.
changes in use , user groups or in the overall condition of the school or its asbestos
materials). This will ensure that asbestos containing materials within the City's schools
remain in good condition and are unlikely to be damaged. In such circumstances asbestos
materials represent a low or very low risk of fibre release and are considered safe to
remain.
Current Health & Safety Executive advice, recently endorsed by the Government, is that
asbestos containing materials, which are in good condition and are unlikely to be damaged
should be left in place and managed to ensure they remain so.
Regular monitoring and review will ensure that should the above situation change, for
whatever reason, the asbestos management plan in operation would identify, through a risk
assessment process, the most appropriate way of maintaining a safe environment.
Kind regards,
545/860
Building Surveyor
Corporate Property
Property & Economic Development
Department of Development
Plymouth City Council
Local Authority: Borough of Poole
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Borough of Poole – Property Services Unit
Address line 1:
Civic Centre Annexe, Park Road, Poole BH15 2RN
546/860
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
547/860
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
21
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
21
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
none identified
SCOLA
4
SEAC
none identified
ORLIT
none identified
HILLS
none identified
SPOONER
none identified
MACE
none identified
LAINGSPAN
none identified
SIMMS SON AND COOK none identified
ONWARD
none identified
VIC HALLAM
none identified
PRATTEN
none identified
METHOD
none identified
CLAW
none identified
BRISTOL
none identified
ASC
none identified
AUSTIN-HALL
none identified
BOULTON & PAUL
TIMBER
none identified
LESSER BS
none identified
STONERE SB
none identified
SWIFTPLAN LTD
none identified
TERRAPIN LTD
none identified
TRANSLINK LTD
none identified
WARNICK & SONS
none identified (actually Wernick/ Secometric/ESL?)
YOUNGMAN SB
none identified
548/860
Others (please state)
14no 'standard Poole designed', but not a manufactured
'system'
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
as above
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
2
3. What is your timescale for completing all visual inspections?
01/09/2009
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
No
If not, give expected completion dates?
549/860
see 2/3 above. (inspection being arranged for 2 no SCOLA buildings) If action is
required we expect it to be completed to similar timescales although initial indications
suggest that the detailing differs from that of CLASP and will require no special
precautions.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
see 2/3 above. Remainder of buildings are of a local design which does not
share the same detail
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
550/860
Yes
No
No
No
Yes
Yes
No
(If no, please explain current
position)
Yes
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
No
Explanation of current position for any 'No' answers:
All schools have been circulated with DCSF/H&SE advice regarding CLASP and similar
buildings. Following periodic review of compliance with the Borough of Poole Asbestos
Policy and Management Plan, the Corporate Asset Management Plan and Asbestos
Policy have been strengthened to provide greater corporate involvement and control.
Asbestos register is being brought in centrally with the aim of establishing a central
register accessible on-line to all who routinely require it. Associated with this revision
is a formal process to identify responsible managers and site responsible persons
(duty of compliance) which has been completed. We are now in the process of
providing refresher 'asbestos awareness' training (supported by professional asbestos
trainer) guiding not only upon current regulations, type of asbestos etc but also upon
the Council's policy, management plan and technical support arrangements. Corporate
Safety Team are supporting this activity both with peer advice, supplemantary training
skills, policy direction and routine monitoring/audit of compliance. Corporate Asset
Management policy has re-introduced corporate involvement of technical professionals
within the Property Unit to monitor and support arrangements at individual premises.
In the context of this particular survey, the injection of professional knowledge and
skills is being found to be valuable not only in providing a corporate view of
compliance, but also in supporting individual premises managers
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) No
If Not please explain:
see commentary to 1 above
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) No
If Not please explain:
551/860
see commentary to 1 above
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
see commentary to 1 above
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
552/860
Local Authority: Portsmouth City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Portsmouth City Council
Address line 1:
AMS Asset Management Srvice, Guildhall Square, Portsmouth,
PO1 2AY
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
553/860
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
13
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
13
554/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
13
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
555/860
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
10
3. What is your timescale for completing all visual inspections?
Within 18 months
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
None reported by specialist contractor
556/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
557/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
representatives about the
management of asbestos in relevant
system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Reading Borough Council
558/860
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Reading Borough Council
Address line 1:
Civic Centre
Address line 2:
READING
Address line 3:
RG1 7AE
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
559/860
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
16
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
25
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
1
SCOLA
SEAC
ORLIT
1
560/860
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
UNKNOWN TERRAPIN STYLE 2
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
HORSA
ELLIOTS
80/90’S ROLLALONG
UNKNOWN MODULAR
UNKNOWN 60’S AC PANELLED
UNKNOWN 60’S POST & BEAM AIB PANELLED
UNKNOWN 60’S PRECAST CONCRETE
UNKNOWN 60’S CONCRETE BEAM AIB INFILL
2000 TERRAPIN
6
1
7
1
1
1
1
1
2
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
561/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Apart from two schools at which type 2 surveys are scheduled to take place in the next
few weeks, all other schools and children settings have recently undergone a full
asbestos type 2 survey program (Jan 09 –Aug 09). The one known CLASP building is
mainly vacant and areas occupied have been inspected.
b. identify damage to the column casings?; and
Apart from two schools at which type 2 surveys are scheduled to take place in the next
few weeks, all other schools and children settings have recently undergone a full
asbestos type 2 survey program (Jan 09 –Aug 09). The one known CLASP building is
mainly vacant and areas occupied have been inspected.
c. identify missing or damaged ceiling tiles?
Apart from two schools at which type 2 surveys are scheduled to take place in the next
few weeks, all other schools and children settings have recently undergone a full
asbestos type 2 survey program (Jan 09 –Aug 09). The one known CLASP building is
mainly vacant and areas occupied have been inspected.
2. How many have yet to be visually inspected?
Two schools to be inspected within the next couple of weeks.
3. What is your timescale for completing all visual inspections?
All asbestos surveys will be completed by Sept-Oct 09. RBC Officer meeting with
schools will follow this and system builds assessed.
562/860
4. Was any remedial action required? (Yes or No)
No remedial action has been required on system builds.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
N/A
5. Have you completed all remedial actions? (Yes or No)
N/A
If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
N/A
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. Provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. Advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , egg , visiting workers , to
report any damage to column seals or
563/860
No
(If no, please explain current
position)
On all schools and children’s settings
(not restricted to system builds) we
have carried out a type 2 survey
program. Following this survey
program our Asbestos Officer has
provided survey reports in a register
format and advised schools on
notifying relevant staff and
contractors, work with asbestos
procedures & restrictions,
management plans and inspections.
As above RBC schools have been
supplied with procedure guide and
advice.
As above RBC schools have been
supplied with procedure guide and
advice
Yes
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
No
(If no, please explain current
position)
As above RBC schools have been
supplied with procedure guide and
advice
As above. In addition they have been
advised on making Contractors Aware
and been provided with Contractors
Sign in Sheets.
As above. All works in RBC council
carried out by fully licensed asbestos
contractors and in line with 2006
regulations
As above. Asbestos registers have
been produced for schools and they
have been advised on how to keep
these up to date and make available
to relevant persons.
Asbestos Awareness training will be
made available to all relevant
education staff from September 2009
as part of a council wide awareness
program.
All management guides have been
produced using advice issued by the
HSE & 2006 Regulations. Where
specific cases arise RBC will not
hesitate in consulting with HSE
representatives.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
If Not please explain:
Not specific to columns but plans in place to rectify any asbestos damage in schools and
children’s settings
564/860
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Ongoing general asbestos reinspection program agreed for schools annually by external
asbestos surveyors and schools advised on regular internal inspections
If Not please explain:
N/A
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
In addition to guided Management Plans for Schools to complete, our Asbestos Officer will
be on-hand to provide additional assistance to schools in completing these and will
organise any immediate asbestos remediation and removals for schools.
Annual inspections will be arranged through our Council Property Services Department
and our Corporate Asset Management Team (CAMT) Officers will check with schools
intermittently when onsite that asbestos regular inspections are being carried out, that
procedures are being followed and that all relevant persons coming onto sites are
made aware of the Asbestos Register and Procedures.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
565/860
Local Authority: London Borough of Redbridge
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
566/860
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Redbridge
Address line 1:
Town Hall
Address line 2:
High Road
Address line 3:
Ilford
Address line 4:
Essex
Address line 5:
IG1 1DD
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
567/860
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
8
SCOLA
1
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
1
PRATTEN
1
METHOD
CLAW
BRISTOL
1
ASC
AUSTIN-HALL
2
BOULTON & PAUL
TIMBER
LESSER BS
568/860
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
1
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
13 Elliot buildings, 5 Bolt and Heeks buildings
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
Information is held on asset management database
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
No
b. identify damage to the column casings?; and
No
c. identify missing or damaged ceiling tiles?
No
2. How many have yet to be visually inspected?
N/A
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
569/860
N/A
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
N/A
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
N/A
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
570/860
YES
YES
YES
YES
No
(If no, please explain current
position)
Yes
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
YES
YES
YES
YES
YES
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) no
If Not please explain: Our Property Services are working on a briefing note to
schools to give details of what to look for and what steps to take to monitor the
condition of these elements and what to do in the event that damage etc. is identified
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) No
If Not please explain: Our Property Services are working on a briefing note to
schools to give details of what to look for and what steps to take to monitor the
condition of these elements and what to do in the event that damage etc. is identified
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) YES
Please explain current position:
571/860
All Children’s services properties are supplied with an asbestos register which
is updated as prescribed by the asbestos management system. The on-site
asbestos register is monitored by the borough asbestos team to ensure that
the information contained within it is current and that the log document has
been completed by all visitors and contractor who carry out works which may
identify asbestos material.
Asbestos awareness seminars are delivered to all appropriate staff.
In addition to the above, all projects, maintenance works and remedial action
orders are preceded by an asbestos survey request issued by the project
administrator. This ensures that any asbestos material is identified prior to
work commencement
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
572/860
Local Authority: Redcar & Cleveland Council
See response below from Redcar and Cleveland Council.
Department for Children, Schools and Families
Subject: Survey of asbestos management in schools and other settings
Dear,
Further to your correspondence with regard to asbestos management in CLASP/ SCOLA and other system-type
buildings in schools and other childrens settings would advise Redcar and Cleveland Borough Councils position as
follows.The only system built school within the authority was Freebrough Skelton Base, formerly De Brus School,this
building has been subsequently been demolished.The sports and music block[with the later addition of the youth centre]
was checked and found not to have asbestos cladding to the steel, although there is other asbestos already identified to
other areas of the building.
At Laurence Jackson Secondary School in Guisborough, there is a system built Raising Of School Leaving
Age[ROSLA] block, known as the RE block.
This was checked at both ground and first floor ceiling voids and found not to have asbestos cladding to the
steelwork,although plaited asbestos [chrysotile] braid was identified in the ground floor ceiling void,between the lattice
steel beam and concrete floor beams to the first floor as a packer,in addition to this other areas of asbestos had been
already been identified [the internal wall finishes are such that any fibres could not migrate to the outside even if
asbestos were present to the steel.
There are currently asbestos registers in all schools, the asbestos condition is audited and monitored on an annual basis
and the records constantly updated.
There is also an authorisation/ permit to work form on all premises and contractors are required to fill this in, and check
the on site asbestos register prior to commence ment of any work to the fabric of the building.
I trust the foregoing meets with your requirements ,should tou require any further details or clarification of the foregoing
please do not hesitate to contact the undersigned.
Regard's
573/860
Redcar and Cleveland Borough Council,
Local Authority: London Borough of Richmond upon Thames
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Richmond upon Thames
Address line 1:
Civic Centre
Address line 2:
44 York Street
Address line 3:
Twickenham
Address line 4:
TW1 3BZ
Address line 5:
574/860
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
575/860
There are a total of 52 schools in the Borough of which 17 are VA Schools, and 35
Community schools. 3 secondary schools will become Academies from September
2010.
23 of these schools have some form of system built building, although the majority of
these will are type buildings, or not types where metal clad columns have been used in
the construction found in CLASP systems.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
There are 2 confirmed Mace type buildings following our property survey.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
0
SCOLA
0
SEAC
0
ORLIT
0
HILLS
0
SPOONER
0
MACE
2
LAINGSPAN
0
SIMMS SON AND COOK 0
ONWARD
0
VIC HALLAM
0
PRATTEN
0
METHOD
0
CLAW
0
BRISTOL
0
ASC
0
AUSTIN-HALL
0
BOULTON & PAUL
TIMBER
0
LESSER BS
0
STONERE SB
0
SWIFTPLAN LTD
0
TERRAPIN LTD
0
TRANSLINK LTD
0
576/860
WARNICK & SONS
0
YOUNGMAN SB
0
Others (please state)
N/A
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the systembuildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
5. Have all relevant system buildings in your schools and children’s settings
been visually inspected to:
a. identify gaps in columns and casings; and?
A desktop survey to identify possible system build blocks within schools based on
existing property condition data was carried out by property surveyors on behalf of
the Council. This identified 40 blocks over 24 schools with possible system build
blocks. Alongside this confirmation was obtained from SCAPE that no CLASP schools
were built in the Borough.
Property surveyors then carried out site inspections to confirm which blocks were
system built and whether any contained metal clad columns. This work completed
in June 2010, confirmed that there were no system build schools containing metal
clad columns. 2 blocks were identified of MACE construction, and further asbestos
sampling is to be carried out in July 2010 to confirm if any ACMs are present or not
(based on initial inspections and identification of concrete clad columns there is not
expected to be any ACMs present).
b. identify damage to the column casings?; and
As above
c. identify missing or damaged ceiling tiles?
As above
2. How many have yet to be visually inspected?
2 x MACE blocks
577/860
3. What is your timescale for completing all visual inspections?
July 2010 for further asbestos surveying / sampling inspections
4. Was any remedial action required? (Yes or No)
To be confirmed for 2 MACE blocks based on inspection in July 2010
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
N/A
5. Have you completed all remedial actions? (Yes or No)
See above. No remedial actions expected, but provision made to complete in August
2010 prior to new academic year.
If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
N/A
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
578/860
Yes
No
(If no, please explain current
position)
Yes
Via asbestos awareness training
N/A
N/A – no system builds with metal
clad columns
Yes
Emergency asbestos procedures
issued to all schools
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
Explanatory note to a/b/c/d above
Yes
No
(If no, please explain current
position)
N/A
N/A – no system builds with metal
clad columns
The above responses are based on existing
survey and results to date. 2 MACE type blocks
have been identified and further surveying
work is to take place in July 2010, although
based on initial inspection and identification of
concrete clad columns no ACMs are expected
to be identified. However, if ACMS are
identified, then full information, instruction,
supervision and training will be provided to the
two schools affected. This will be site specific.
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
579/860
Yes
Asbestos management plan,
contractor log book, reinforced
through training
Yes
Asbestos management plan details
roles / responsibilities, including
requirement that only licensed
contractors work on ACMs
Yes
Asbestos management plan details
criteria for re-inspection / re-survey
programmes. Management surveys
are arranged centrally by Corporate
Health and Safety Unit for all Council
sites
Yes
Ongoing programmes of asbestos
awareness training provided
Yes
Via Council Health and Safety
Committee
6. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
No
If Not please explain:
No columns or casings have been identified to date which require damage rectifying
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
No
If Not please explain:
No ongoing maintenance or repair required as no metal clad columns identified to date.
Instructions will be provided to the Council’s asbestos surveying contractors for reinspection / re-surveys at schools to ensure that any potential system build areas and
in particular columns are sampled and surveyed for signs of damage.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
The Council’s asbestos management plan details how asbestos will be managed. The
plan identifies clear roles and responsibilities for managing asbestos. Key parts of the
plan include:
-
-
Ongoing management re-inspection / re-survey programme. Instructions will be
provided to the Council’s asbestos surveying contractors for re-inspection / resurveys at schools to ensure that any potential system build areas are fully
sampled and surveyed for signs of damage. This is a further safety net built in to
our asbestos management systems.
Asbestos awareness training
Health and safety audits carried out by Corporate Health and Safety Unit
Refurbishment / demolition surveys required before any intrusive works
Quarterly performance reports on health and safety including asbestos
management presented to Council’s Executive Board
580/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
581/860
Local Authority: Rochdale MBC
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Rochdale MBC
Address line 1:
Floor 8 Municipal Offices
Address line 2:
Smith St
Address line 3:
Rochdale
Address line 4:
OL16 1YD
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
582/860
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent
slammed; and
• there were gaps or other openings in the casings.
door being
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
RMBC is responsible for 7no school sites which have system buildings.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
The sites above contain 9no buildings although in some cases the system-built
elements were added to older existing buildings which were not system built.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
583/860
CLASP
2no
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
2no
SIMMS SON AND COOK
ONWARD
VIC HALLAM
2no
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
1no
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
RSLA – 2no
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the systembuildings for which you have responsibility?
584/860
As above.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes – in CLASP buildings following HSE guidance.
b. identify damage to the column casings?; and
Yes – in CLASP buildings following HSE guidance.
c. identify missing or damaged ceiling tiles?
Yes – in CLASP buildings following HSE guidance.
2. How many have yet to be visually inspected?
All system built buildings in school settings have been visually inspected with Type 2
asbestos surveys.
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
Yes – to seal column casings and tops following HSE guidance.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Both CLASP schools were built early 1970s and the locations of the ACMs were within
the column casings, remediated as described above.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
585/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
586/860
x
x
x
x
x
x
x
x
x
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
representatives about the
management of asbestos in relevant
system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes – all schools have an emergency call-out procedure for asbestos related incidents.
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes – a yearly inspection is carried out to assess any repairs required.
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
The school is informed that the inspection is being carried out to assess the condition
of known ACMs by experienced P402 qualified surveyors. Following this the on-site
register is updated and reminders of the risks or the need for repair/removal works
discussed with relevant staff.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
587/860
Local Authority: Rotherham Metropolitan Borough Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
588/860
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Rotherham Metropolitan Borough Council
Address line 1:
Environment and Development Services
Address line 2:
Facilities Management
Address line 3:
Bailey House
Address line 4:
Rawmarsh Road
Address line 5:
Rotherham S61 4TD
Address line 6:
South Yorkshire
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
589/860
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
62
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
95
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
34
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
590/860
SIMMS SON AND COOK
ONWARD
VIC HALLAM
7
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
42
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
West Riding Units – 5
Other Steel Structure, classification unknown - 7
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the systembuildings for which you have responsibility?
The information is available on the Asset Management Data Base System held within
the Facilities Management Section as detailed above.
4. Action taken on receipt of alert and guidance
591/860
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and? Yes CLASP type 4 and 4b were
inspected in August 2007, CLASP type 2, 3, 3b and 5 were inspected in March 2008
and all other system buildings were inspected in May 2008
b. identify damage to the column casings?; and Yes at the time of inspection
as detailed above.
c. identify missing or damaged ceiling tiles? Yes at the time of the inspection
as detailed above.
2. How many have yet to be visually inspected? None
3. What is your timescale for completing all visual inspections? N/A all
completed
4. Was any remedial action required? (Yes or No) Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action? All CLASP buildings. Gaps and damages to columns and
missing or damaged ceiling tiles were recorded and location highlighted on floor plans
identifying remedial action required.
5. Have you completed all remedial actions? (Yes or No) Yes the inspection
results were given to Head Teachers and remedial works actioned accordingly.
If not, give expected completion dates? N/A remedial works completed
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)? No, although scaffolding was required in School
Halls making the sealing work expensive.
5. Confirmation that arrangements are in place to manage risks
592/860
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
593/860
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
All caretakers received training,
although there are future plans for
awareness training for Head Teachers
Yes
All schools building managers have
been trained in the management of
Yes
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
asbestos and asbestos sampling to
HSE Bulk sampling to P402
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) Yes
If Not please explain: N/A
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) Yes
If Not please explain: N/A
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position: School caretakers/site managers have a monthly
check list within the asbestos register to monitor the visual appearance/condition of
asbestos containing materials or materials that may contain asbestos. If there are any
changes in appearance at the time of the monthly checks or if an incident occurs, the
school contact the Building Manager who will visit site to advise/arrange the necessary
action.
A programme of Type 2 surveys has now commenced and the registers will be updated
accordingly with the information reiterated to Head Teachers and caretakers/site
managers.
Sample checks have been made by Building Managers in schools to ensure the
effective use of the registers and this will continue on a regular basis.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
A representative from the HSE was present during the first inspection by Facilities
Management of a CLASP school in Rotherham and approved the process.
Type 1 Asbestos Surveys have been carried out in all Rotherham Schools and asbestos
registers are kept on site. These contain permits to work which are signed by anyone who
594/860
will disturb the fabric of the building stating they have read and understood the asbestos
register. This also includes a check list for caretakers of any suspected ACM’s to ensure
the condition of the material has not deteriorated. Any change in condition is reported to
Facilities Management who advise or arrange any necessary action.
All Building Managers have now undertaken the P402 Asbestos Sampling training and will
commence a programme to upgrade the asbestos surveys to Type 2 commencing July
2009.
Local Authority: Rutland County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
595/860
1. Please provide some information about your organisation
Organisation:
RUTLAND COUNTY COUNCIL
Address line 1:
CATMOSE, OAKHAM, RUTLAND, LE15 6HP
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
596/860
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
To our professional understanding of the 21 maintained schools within Rutland none
are 'system built'. Of those 21 schools 7 are governed as Foundation or VA and as such
are the reponsible employer. The remainder remain as employees of the Council.
None classified as system built. However they do contain varying degrees of managed
ACM's
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
None classified as system built.
As Q1 above none to our knowledge. Under the Schools Standards and Frameworks
Act 'Fair Funding' not all schools have bought back in the services of Rutland CCDC to
maintain their premises. As such the reponsibility as employer and as dutyholder can
become unclear.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
Nil
SCOLA
Nil
SEAC
Nil
ORLIT
Nil
HILLS
Nil
SPOONER
Nil
MACE
Nil
LAINGSPAN
Nil
SIMMS SON AND COOK Nil
ONWARD
Nil
VIC HALLAM
Nil
PRATTEN
Nil
METHOD
Nil
597/860
CLAW
Nil
BRISTOL
Nil
ASC
Nil
AUSTIN-HALL
Nil
BOULTON & PAUL
TIMBER
Nil
LESSER BS
Nil
STONERE SB
Nil
SWIFTPLAN LTD
Nil
TERRAPIN LTD
Nil
TRANSLINK LTD
Nil
WARNICK & SONS
Nil
YOUNGMAN SB
Nil
Others (please state)
21 Maintained schools of varying undefined styles
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the systembuildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
Of the 21 maintained schools 7 have not bought in the
598/860
3. What is your timescale for completing all visual inspections?
The remaining 6 dutyholders are to be audited in 2010.
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Various ongoing removals of ACMs.
5. Have you completed all remedial actions? (Yes or No)
No.
If not, give expected completion dates?
Ongoing programme of works triggered by risk assessment and other related works.
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
None reported.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
599/860
No
(If no, please explain current
position)



Yes
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)






Explanation of current position for any ‘No’ answers:
Within the 14 maintained schools to which the Council are the employer records exists
to management under CAR 2006. The issue of ensuring all staff awareness to ACM's
needs to be confirmed. Of the remainder audits are required to ensure compliance
with expected standards. This is programmed for 2010.
Records of Cat2 Tests are held by Property Services and the relevant individual
schools. Property surveyors, contracted staff and Premises Officers are made aware of
the presence and location of ACM's. However there is no current means of determining
within individual schools what knowledge teachers, support staff, PTA friends, visitors
etc know of the material.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No) No
If Not please explain:
Audit required from the 7 schools manageing their ACM's as 1 above.
600/860
Not every school is either the responsibility of the Council as the employer or as the
'infered' dutyholder as an agent contracted to maintain the buildings. Those school
premises that are are inspected periodically by competent Property Surveyors under a
scheme of Premises Condition surveys. An audit of those not operating through the
Council will be carried out by the Councils Safety Advisor during 2010 and the Director
CYPS advised.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no) No
If Not please explain:
Audit required from the 7 schools manageing their ACM's as 1 above.
As Q2 above
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no) Yes
Please explain current position:
Of the 21 maintained schools we monuitor and review the 14 of which the Couincil are
both the Employer and Dutyholder. Audit required from the 7 schools manageing their
ACM's as 1 above.
As explained in Q1 above ensuring all staff (teachers, AOTT's, others using the
buildings through extended schools) are aware is in need of improvement. The Safety
Advisor will promote for each school to implement awareness training within their
individual schools.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
601/860
Local Authority: Salford City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Salford City Council
Address line 1:
Children’s Services Directorate
Address line 2:
Minerva House
Address line 3:
Pendlebury Road
Address line 4:
Swinton
Address line 5:
Salford
Address line 6:
M27 4EQ
Contact name:
Contact phone number:
602/860
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
10
603/860
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
10
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
10
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
604/860
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
As Above
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
Completed
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
N/A
5. Have you completed all remedial actions? (Yes or No)
N/A
If not, give expected completion dates?
605/860
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
N/A
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
606/860
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
Training was originally given in 2006.
Yes
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
(If no, please explain current
position)
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
If Not please explain:
The system buildings that we are responsible for do not have any CLASP
detail in them.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
If Not please explain:
The schools that subscribe to the authority’s Asbestos Service Level
agreement receive an annual inspection and any repairs or maintenance
identified during the survey is then the responsibility of the school.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Annual inspections are carried out and the asbestos registers are updated and
discussed with the building managers with regards to their duties and
responsibilities.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
607/860
Local Authority: Sandwell Metropolitan Borough Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Sandwell Metropolitan Borough Council, Children &
Young People's Services
Address line 1:
Shaftesbury House, 402 High Street, West Bromwich B70 9LT
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
608/860
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
19
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
19
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
5
609/860
SCOLA
0
SEAC
0
ORLIT
0
HILLS
8
SPOONER
1
MACE
0
LAINGSPAN
0
SIMMS SON AND COOK 0
ONWARD
0
VIC HALLAM
0
PRATTEN
0
METHOD
0
CLAW
0
BRISTOL
0
ASC
0
AUSTIN-HALL
0
BOULTON & PAUL
TIMBER
0
LESSER BS
4
STONERE SB
0
SWIFTPLAN LTD
0
TERRAPIN LTD
0
TRANSLINK LTD
0
WARNICK & SONS
0
YOUNGMAN SB
0
Others (please state)
1
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
610/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
CLASP buildings of all ages had remedial actions in accordance with HSE guidance.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
Yes. The volume of sealing work required and difficulties of access to all areas
e.g locked rooms etc.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
611/860
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Explanation of current position relating to any no answers to a) to i) above:
612/860
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes
Please explain current position:
Premise Managers undergo Asbestos Management Training. Corporate procedures
require regular condition monitoring for asbestos items and the completion/submission
of inspection records. Schools receive "bulletins" with regard to asbestos management
. Perio
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Sefton MBC
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
613/860
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Sefton MBC, Children’s Services
Address line 1:
The Town Hall
Address line 2:
Oriel Rd
Address line 3:
Bootle
Address line 4:
Address line 5:
Liverpool
Address line 6:
L20 7AE
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
614/860
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
Seven
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
Seven
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
Seven (No hidden asbestos around columns)
PRATTEN
METHOD
615/860
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes. No hidden asbestos around columns.
b. identify damage to the column casings?; and
Yes.
c. identify missing or damaged ceiling tiles?
Yes.
2. How many have yet to be visually inspected?
616/860
All completed.
3. What is your timescale for completing all visual inspections?
Completed.
4. Was any remedial action required? (Yes or No)
No.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Not applicable.
5. Have you completed all remedial actions? (Yes or No)
Not applicable.
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
Not applicable.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
617/860
No
(If no, please explain current
position)
No hidden asbestos around columns
but relevant staff have an asbestos
register for the whole building
Yes
Yes
Yes
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
No hidden asbestos around columns
so not appropriate
Yes
Yes
Yes
Yes
The Health Unit offer training to
relevant staff periodically.
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings?
No
If Not please explain:
No hidden asbestos around columns so not appropriate
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
No
If Not please explain:
No hidden asbestos around columns so not appropriate
618/860
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Yes. The Health Unit provide a programme of annual inspections with the
Caretaker/site manager reporting any relevant issues on a day-to-day basis.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Sheffield City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
619/860
Organisation:
Sheffield City Council
Address line 1:
Children & Young People’s Directorate
Address line 2:
Town Hall
Address line 3:
Sheffield
Address line 4:
S1 1UL
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
620/860
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
As per table below
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
As per table below
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
10
SCOLA
11
SEAC
0
ORLIT
0
HILLS
0
SPOONER
0
MACE
0
LAINGSPAN
0
SIMMS SON AND COOK 0
ONWARD
0
VIC HALLAM
PRATTEN
0
METHOD
0
CLAW
0
BRISTOL
0
ASC
0
AUSTIN-HALL
0
BOULTON & PAUL
TIMBER
0
LESSER BS
0
STONERE SB
0
SWIFTPLAN LTD
0
621/860
TERRAPIN LTD
8
TRANSLINK LTD
0
WARNICK & SONS
0
YOUNGMAN SB
0
DERWENT
1
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
All visual inspections completed by November 2007
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
School
Type
Handsworth SCOLA
Grange
Secondary
Date
1968
622/860
Scope
Sealing of structural columns
to HSE specification
Dore
Primary
Hallam
Primary
Windmill
Hill Primary
Shortbrook
Primary
City
Secondary
CLASP
1967
CLASP
1965
CLASP
1978
SCOLA
1975
SCOLA
1961
Sealing of structural columns
to HSE specification
Sealing of structural columns
to HSE specification
Sealing of structural columns
to HSE specification
Removal of ACM debris in
curtain walling
Sealing of structural columns
to HSE specification
Sealing of structural columns
to HSE specification
5. Have you completed all remedial actions? (Yes or No)
Yes (Easter 2009)
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
623/860
X
X
x
No
(If no, please explain current
position)
Yes
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
x
x
x
x
x
x
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
624/860
Yes
Please explain current position:
Intrusive surveys have been carried out to all schools suspected of having
AIB jacketed structural columns.
All schools and Children’s settings have a Type 2 management survey
supplemented by additional Type 3 surveys where required. Reviews of all
Type 2 surveys are undertaken by the directorate on a programmed basis. The
directorate operates a Permission to Work scheme whereby all intrusive and
non intrusive work is scrutinised by the directorate to ensure that the
necessary control of asbestos measures are being undertaken by schools and
Children’s Service managers
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
625/860
Local Authority: Shropshire Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
1. Please provide some information about your organisation
Organisation:
Shropshire Council
Address line 1:
Children and Young People’s Services
Address line 2:
Guildhall
Address line 3:
Frankwell Quay
Address line 4:
Shrewsbury
Address line 5:
Shropshire
Address line 6:
SY3 8HQ
Contact name:
Contact phone number:
Contact e-mail:
Note that this return also covers voluntary schools in Shropshire linked to the Dioceses of
Hereford, Lichfield and Shrewsbury (RC) as Shropshire Council provides asbestos
management services to all maintained schools in the County, including Community,
Foundation, Controlled and Aided.
3. Identification of relevant buildings
626/860
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
57
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
60 (includes one recent – 2006 - off-site wooden construction and two recent – 2007
and 2009 - steel frame system built buildings. However, this figure does not include
demountable classrooms of any age. Almost all Shropshire demountable buildings,
including all those older than 1980 have been purchased from Stones, and do not have
asbestos cladding to steelwork.)
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
83 (includes individual blocks at secondary schools)
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
627/860
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Framework (new school 2006), Elliots (new Education Centre,
2007), Stones (new Education Centre 2009).
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
As above in first instance
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
Information is mainly held electronically at Guildhall and at Shirehall, Abbey Foregate,
Shrewsbury. However, it is not available on the internet at this time. A very small number
of building plans have yet to have electronic mark-up of some parts of the Type 2 Survey
and paper copies are still held.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes, as part of Type 2 Survey undertaken in 2004-6
b. identify damage to the column casings?; and
as above
c. identify missing or damaged ceiling tiles?
As above
2. How many have yet to be visually inspected?
3. What is your timescale for completing all visual inspections?
628/860
4. Was any remedial action required? (Yes or No)
Yes, but only to ceiling tiles.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Types and ages of buildings varied, as some affected ceilings were suspended
ceilings or installed during refurbishment.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
629/860
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
No. We never see asbestos
awareness training as a completed
item, and training and advice is
always given to new staff as part of
induction processes.
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes. All schools have asbestos registers, which includes advice on steps to be
taken in the event of any ACM being damaged. The principal action is to
contact the Council, who provide a service to all schools on inspection,
containment and remediation as required.
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes. Every school has an assigned property surveyor who undertakes
inspections as part of their normal visits. In addition, the advice contained in
asbestos registers, and which schools are advised to pass on to staff at
induction, also advised frequent visual inspection.
630/860
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Yes. Assigned property surveyors ensure that the message is reiterated
frequently.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Shropshire Council has a large number of individual blocks designed as part of the SCOLA
system, as Salop County Council was part of the design consortium for SCOLA. The
Council has had a longstanding awareness of the hazards of asbestos, and were early
adopters of good practice on the management of the risk from asbestos. The information
that there was an additional risk from the movement of structural elements of SCOLA
buildings was easily integrated into existing systems.
631/860
Local Authority: Slough Borough Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Slough Borough Council
Address line 1:
St Martin’s Place
Address line 2:
51 Bath Road
Address line 3:
Slough
Address line 4:
SL1 3UF
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
632/860
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
None as far as we can reasonably and practicably ascertain at this moment in time. An
asbestos review is due this year and this issue will be clarified.
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
See above.
633/860
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
If any system built schools are identified in our review later this year then they will
be inspected.
b. identify damage to the column casings?; and
634/860
If any system built schools are identified in our review later this year then they will
be inspected for damage. However, where asbestos is suspected in column casings
then damage is assessed.
c. identify missing or damaged ceiling tiles?
Yes, as is the case for all buildings if suspected of asbestos containing material.
2. How many have yet to be visually inspected?
All schools have been previously inspected however this did not identify system built
specifically therefore column casings were not a particular feature of that survey. A
review is due this year which will update and confirm the position.
3. What is your timescale for completing all visual inspections?
March 2010
4. Was any remedial action required? (Yes or No)
Not in the last round of surveys.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
N/A
5. Have you completed all remedial actions? (Yes or No)
N/A
If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
N/A
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
635/860
Yes
Yes
No
(If no, please explain current
position)
Yes
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
No
Currently being procured
To be arranged in conjunction with
the next round of surveys
N/A
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
If Not please explain:
N/A but will be confirmed/reviewed via the next review survey.
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
636/860
If Not please explain:
Only where identified in previous surveys.
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Generally via periodic reminders but control measures under review.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
The alert to the this issue with system built buildings was first raised in 2006 at that time the
problem was only identified as being in CLASP buildings. Slough confirmed that no
buildings of this type were built in Slough and believed that the matter was resolved.
It is only with this survey that the issue has now been widened to include a wide range of
companies and building systems.
Slough will procure the relevant surveys without delay to ensure this specific issue is
managed.
Local Authority: Solihull Metropolitan Borough Council
Asbestos management in system built schools and
system built children’s settings
637/860
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Solihull Metropolitan Borough Council
Address line 1:
Property Services Team
Address line 2:
Central Depot
Address line 3:
Moat Lane
Address line 4:
Solihull
Address line 5:
West Midlands
Address line 6:
B91 2LW
Contact name:
Contact phone
number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
638/860
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
28 schools
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
The Property Services Team assist schools to manage their asbestos by providing the
service through a service level agreement.
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
4
SCOLA
0
SEAC
0
ORLIT
1
HILLS
2
SPOONER
0
MACE
0
LAINGSPAN
0
SIMMS SON AND
0
COOK
ONWARD
0
639/860
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please
state)
17
0
0
0
0
0
0
0
0
0
0
0
0
0
0
3no Halls, 1no concrete frame
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes-initially in September 2007
b. identify damage to the column casings?; and
Yes- initially from September 2007
c. identify missing or damaged ceiling tiles?
Initially site managers were instructed to monitor ceiling tiles to identify any missing or
damaged tiles on an ongoing basis and these were replaced / made good as part of
initial remedial works. An initial phase of random background disturbed air monitoring at
each property was also carried out to establish a baseline and confirm background
levels.
640/860
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
n/a
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Halls and CLASP circa 1960’s.
Presence of AIB within column casings and suspect packing material within wall
cavities. We have positively presumed that all columns/column casings are lined with
asbestos so have carried out remedial action on that basis.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
n/a
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
Generally no. Some access difficulties to rear of columns abutting the windows, however
these have been overcome.
641/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
No
(If no, please explain current
position)
Yes
b. provide staff with instructions
not to disturb such materials, lift
Yes
ceiling tiles or access voids unless
properly trained and protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
Yes
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or ceiling
tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that is
likely to damage the casings or
the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos containing
materials are advised of its
presence (e.g. wiring contractors,
caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
f. ensure that up-to-date
asbestos registers are available?
Site managers have been
requested to let The property
Services team know if seals
become damaged. Six monthly
management inspections are
carried out for buildings where
work has been completed.
Asbestos Registers are
maintained at each site. All
column heads have been sealed
within the roof voids.
Yes
(and identified in asbestos
registers)
Yes
Asbestos registers on site,
management inspections include
advise to site managers and
instructions given to make the
register accessible to all visiting
workers
Yes
Authority employs licensed
asbestos removal contractor and
independent analysts, under a
term contract.
Yes
Programme of inspections and
update process is in place
642/860
No
(If no, please explain current
position)
Relevant employees have
undergone awareness training,
caretakers / site managers have
asbestos related training as part
of their health & safety awareness
Yes
courses. The Council’s Health &
Safety section also carry out
adhoc H&S audits on schools and
asbestos is a specific question
asked as part of those audits.
Yes
g. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
h. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
Yes
Have specifically liaised with the
schools concerned through the
head teachers.
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes-repair requirements reported through the Property Services Team who arrange
relevant repairs. Also identified as part of management inspections.
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes- All affected schools are on a six monthly management inspection regme. Also, site
staff can report adhoc requirements through to the Property Services Team for repairs.
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
Management Inspections are carried out and information is updated twice a year. This
includes the current location and condition of all previously identified ACM’s.
643/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Following the issue of the original guidance, the HSE visited one of the sites where specific
remedial works were being carried out relating to sealing of column’s and column heads.
He looked at the approach being undertaken to manage the asbestos in CLASP type
properties. This was in the early stages following the issue of the guidance by the HSE.
The inspection by the HSE provided positive feedback about the actions being undertaken.
644/860
Local Authority: Somerset County Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Somerset County Council
Address line 1:
County Hall
Address line 2:
Taunton
Address line 3:
Somerset
Address line 4:
TA1 4DY
Address line 5:
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
645/860
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent
slammed; and
• there were gaps or other openings in the casings.
door being
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
236
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
327 plus 331 Elliott Units
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
646/860
SCOLA
SEAC
ORLIT
5
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
8
PRATTEN
94
METHOD
123
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
HALLS :7, BRACKNELL :1, DEVON LADY :2, HARRY HEBDITCH
:2, TEMP FIXED CONCRETE (HORSA) :6
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
647/860
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
All buildings were originally surveyed between 1996 and 2000. Resurveys have
been carried out since this time. Since 2007 resurveys of all premises are
completed on a 5 year rolling programme.
b. identify damage to the column casings?; and
Inspection of column casings forms part of the resurvey of a premises. All premises
managers carry out visual Annual Inspections for changes in the condition, which
includes column casings.
c. identify missing or damaged ceiling tiles?
Inspection of ceiling tiles forms part of the resurvey of a premises. All premises
managers carry out visual Annual Inspections for changes in the condition, which
includes ceiling tiles.
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
All SCC premises are inspected on a 5 year rolling programme and have an annual
visual condition check
4. Was any remedial action required? (Yes or No)
YES
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
Column cladding in Method Buildings 1960 - 1978
Firebreaks in ceiling Voids in Method Buildings 1960 – 1978
Ceiling and Wall Panels in Pratten Buildings
Panels behind and beneath gas heaters in Elliott Units
5. Have you completed all remedial actions? (Yes or No)
YES
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
NO
648/860
All column cladding overclad with plywood or removed
Firebreaks painted with ET10 or removed
Ceiling/Wall panels in Pratten classrooms overclad with plasterboard or
removed
Panels behind and beneath gas heaters in Elliott Units painted with ET10 or
normally removed.
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
649/860
X
X
X
X
X
X
No
(If no, please explain current
position)
Yes
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
X
X
X
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
YES
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
YES
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
YES
Please explain current position:
We frequently provide information and reminders through internal routes regarding the risk
posed by asbestos and the methods of avoiding them.
We are currently training all premises managers to understand their responsibilities with
regard to asbestos management - including to undertake regular monitoring of their ACMs.
We are 70% through that programme - expected to be complete by Easter 2010.
We do carry out H&S management audits of all schools once every 3 years. It includes a
section on how asbestos is being managed.
650/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: South Gloucestershire Council
Asbestos management in system built schools and
system built children’s settings
651/860
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
South Gloucestershire Council
Address line 1:
Children and Young Peoples Service
Address line 2:
Bowling Hill
Address line 3:
Chipping Sodbury
Address line 4:
South Gloucestershire
Address line 5:
BS37 6JX
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
652/860
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
60
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
83
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
42
SEAC
ORLIT
HILLS
11
653/860
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
8
METHOD
7
CLAW
BRISTOL
2
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
1
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
Horsa – 12
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
654/860
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
Initial survey undertaken to clarify the number of system builds and the resources
needed to undertake the survey. This has included an inspection of 6 of the 60
schools. The full survey and any subsequent repairs will take place between now
and December 2009. However, the majority of this work will take place post
September 2009
2. How many have yet to be visually inspected?
54
3. What is your timescale for completing all visual inspections?
See question 4.1
4. Was any remedial action required? (Yes or No)
No - Not on the 6 surveyed to date.
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
No
If necessary this will be undertaken post the survey which is now on going.
If not, give expected completion dates?
December 2009
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
N/A
655/860
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
suspect damage to column seals or
ceiling tiles and remind staff and
others , eg , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
f. ensure that up-to-date asbestos
registers are available?
g. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
h. consult Health and safety
representatives about the
656/860
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
No
(If no, please explain current
position)
management of asbestos in relevant
system built premises?
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes – If any remedial action is required the schools will receive instructions from the
Property Services Surveyors on what is required. The schools will fund and place
orders for the work to be undertaken and Property Services will do follow up surveys.
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes – Following this initial survey, seals and ceiling tiles will be part of the ongoing
inspection for schools to undertake.
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Please explain current position:
There are robust inspection and control measures in place as agreed with Children and
Young People’s Health and Safety Service. This is regularly monitored and updated.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
657/860
Local Authority: South Tyneside Council
Asbestos management in system built schools and system
built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
658/860
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide
Organisation:
Address line 1:
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
some information about your organisation
South Tyneside Council
Town Hall & Civic Offices
Westoe Road
South Shields
Tyne & Wear
NE33 2RL
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
659/860
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
See Attached spreadsheet
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
660/860
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
As above
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
As above
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s settings been visually
inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
Complete
661/860
4. Was any remedial action required? (Yes or No)
Yes completed following survey
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
1960 build various buildings highlighted on spread sheet. Remedial action
mainly to cracked external columns not to asbestos containing materials
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
No
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
No
(If no, please explain current
position)
Type 2 Survey issued and also
column survey
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
Yes
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids unless
properly trained and protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or ceiling
tiles?
Yes
Part of management plan issued
to all buildings and held on site
Yes
Part of management plan issued
to all buildings and held on site
662/860
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that is
likely to damage the casings or
the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos containing
materials are advised of its
presence (e.g. wiring contractors,
caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
f. ensure that up-to-date
asbestos registers are available?
g. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
h. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
Yes
Yes
Part of management plan issued
to all buildings and held on site
Yes
Yes
Yes
Previously undertaken with
plans for future AAT in house
training.
Yes
2. Does every school have arrangements in place to rectify damage to columns and
casings? (yes or No)
Yes Part of Management Plan held on site.
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, eg, by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
663/860
Yes
Please explain current position:
All columns resurveyed Asbestos Management Plan held on site including column
surveys. Future aim is for asbestos awareness training to be introduced that is site
specific.
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
Local Authority: Southampton City Council
Asbestos management in system built schools and
system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the guidance issued
by HSE in 2007 on asbestos management in CLASP and other system-type buildings in
schools and other children's settings. See guidance at
www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local Education Authorities
and Diocese for schools and other children’s settings where they have or share any
664/860
responsibility for maintenance. Please provide nil returns where you do not have any
relevant buildings. The questionnaire will also be useful for all duty holders of these
buildings under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the importance of
the 'duty to manage' asbestos. Information about the condition and location of
asbestos containing materials must be provided to anyone who is liable to work on or
disturb them. In particular people or organisations that have roles in repair,
maintenance and refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on the dangers
and management of asbestos is available at www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Southampton City Council
Address line 1:
Civic Centre
Address line 2:
Civic Centre Road
Address line 3:
Southampton
Address line 4:
Hampshire
Address line 5:
SO14 7LY
Address line 6:
Contact name:
Contact phone number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as "system
buildings" - have structural columns fire-proofed with asbestos materials and enclosed
by metal casings or cladding. In 2006, HSE identified that asbestos fibres could escape
from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door being
slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape from the
columns into classrooms.
If you have responsibility for the maintenance and/or repair of non-domestic premises
such as schools or other children’s settings, then you have duties as a ‘dutyholder’
under the Control of Asbestos Regulations 2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
665/860
• what condition it is in
You then need to ensure that you manage it properly which includes telling those
people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are present around
structural columns and beneath casings and claddings unless you know for certain that
no asbestos materials are present. You should also be aware that steel-clad columns
with asbestos insulation may have been incorporated into traditionally-built schools of
the time.
The HSE check list on their website contains a list of questions to help you determine
whether you are taking the necessary action or need to do more to manage the risks
from asbestos in system buildings such as CLASP, SCOLA etc, as detailed in the CLASP
guidance, at www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have responsibility
for that have system-buildings dating from 1945 to 1980?
27
2. How many system-buildings in schools and other children's settings do you
have responsibility for?
3. Please list the different types (e.g. CLASP, SCOLA) and the number of each
type of building that you have responsibility for?
CLASP
SCOLA
9
SEAC
ORLIT
HILLS
2
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
5
PRATTEN
METHOD
666/860
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
4
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
1. “System Holder”. Plus 6 “Traditional Steel Frame” where
clad columns have been identified or their presence is
suspected.
4. If DCSF and HSE need to access information held by you or others about
the system-buildings for which you have responsibility please provide a
contact name and address?
Where can DCSF and HSE access information held by you about the system-buildings
for which you have responsibility?
There is a central asbestos database holding surveys of all SCC schools.
.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and children’s
settings been visually inspected to:
a. identify gaps in columns and casings; and?
NO
b. identify damage to the column casings?; and
NO
c. identify missing or damaged ceiling tiles?
NO
667/860
2. How many have yet to be visually inspected?
Four
3. What is your timescale for completing all visual inspections?
Before end of July 2009
4. Was any remedial action required? (Yes or No)
NO
If yes indicate the type and age of the buildings and the location of the ACMs
needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the necessary remedial
work (e.g. with sealing gaps)?
5. Confirmation that arrangements are in place to manage risks
1. Have steps been taken across all your schools and children’s settings with
system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination of
ceiling voids?
b. provide staff with instructions not to
disturb such materials, lift ceiling tiles
or access voids unless properly trained
and protected?
c. advise schools, and other relevant
staff of action to take if they find or
668/860
Yes
Yes
Yes
No
(If no, please explain current
position)
Yes
suspect damage to column seals or
ceiling tiles and remind staff and
others , e.g. , visiting workers , to
report any damage to column seals or
ceiling tiles?
d. instruct staff not to fix anything to
column casings or seals to the
columns, (e.g. fire extinguishers,
displays, decorations, etc), in a way
that is likely to damage the casings or
the seals?
e. ensure that all persons, including
visiting workers, who might disturb
asbestos containing materials are
advised of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with Asbestos
Containing Materials (ACMs) is likely,
that it is carried out in accordance with
the Control of Asbestos Regulations
2006?
g. ensure that up-to-date asbestos
registers are available?
h. provide asbestos awareness training
for all employees who could
foreseeably be exposed to asbestos,
eg, caretakers and other maintenance
staff?
i. consult Health and safety
representatives about the
management of asbestos in relevant
system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Yes
2. Does every school have arrangements in place to rectify damage to
columns and casings? (yes or No)
Yes, they contact the asbestos team within the council will visit the site and
advise on the action to be taken to be taken to rectify any damage to the
columns or casing.
If Not please explain:
3. Does every school have arrangements for ongoing inspection, maintenance
and repair of the seals and ceiling tiles as necessary? (yes or no)
669/860
Yes, carried out by Asbestos team within the council as part of a inspection
programme
If Not please explain:
4. Do you have arrangements to ensure that the control measures detailed in
this section remain effective, e.g., by monitoring the arrangements, periodic
reminders to staff, etc? (yes or no)
Yes.
Please explain current position:
670/860
6. Any further comments (please also feel free to send any
detailed comments under separate e-mail to
[email protected])
4. Action taken on receipt of alert and guidance
Further to Question 4.1
HSE updates are routinely cascaded to our surveying staff.
Our records suggest that information relating to the HSE Guidance – Asbestos in System
Buildings was issued no later than June 2007.
Surveyors were instructed to;
 inspect columns and ceiling tiles in suspect buildings and, wherever suspicious
columns were encountered,
 make appropriate remedial recommendation (as detailed by HSE Guidance for duty
holders).

We can safely assume that those buildings subsequently inspected would have been
visually inspected in accordance with the guidance published by the HSE. More recently
these actions have been reviewed. Five buildings have been identified, which we cannot
confirm have been visually inspected in line with the HSE guidance and are either
confirmed system type buildings or are known or suspected to possess clad columns.
These buildings are to be inspected as priority (i.e. before end of July).
Furthermore, revised instructions (based on the information issues in the HSE Guidance –
Asbestos in System Buildings) will be issued to all surveyors and all other known or
suspected system buildings will be reinspected by the end of August 2009.
Attached below is the list of SCC System buildings in Children Services and Learning
671/860
Southampton City Council – System Buildings in Children’s Services and Learning
No. Site Name
1
2
3
Bevois Town Primary
School
Bitterne CE (C) Infant
School
Bitterne CE (C) Junior
School
Building
Building Type
System Holder
Last
Inspection
02/05/07
Remedial
Action
None
Block 1 – Main
Building
Block 1 – Original
School
Block 2 – Boiler Room
Block 1 – Original
School
Block 2 – Technology
Block
SCC
System Scola 3
10/07/08
None
SCC
System Scola 3
System Scola 3
12/01/09
None
SCC
24/07/07
Traditional Steel
Frame (with clad columns
None
SCC
Block 1 – Original
School
Block 1 – Original
Building
Block 1 – Original
Building
Block 3 – Hall and
Store
System Scola 3
29/08/06
None
SCC
System Scola 3
07/01/09
None
SCC
System Scola 1A
22/02/07
None
SCC
Traditional Steel
31/07/02
Frame (with clad columns
None
SCC
None
SCC
None
SCC
None
SCC
4
Chamberlayne College of
the Arts
5
6
Fairisle Infant & Nursery
School
Fairisle Junior School
7
Hollybrook Infant School
8
Hollybrook Junior School
9
Kanes Hill Primary School Block 2 – Extension
17/10/06
Traditional Steel
Frame (with clad columns
10
Lordshill Academy
Millbrook & Oaklands
Community Schools
Ludlow Infant School
Traditional Steel
30/06/08
Frame (with clad columns
Duty Holder
identified during surveys)
identified during surveys)
identified during surveys)
11
Block 2 – B Block
Block 3 – Community
Area
Block 1 – Main School
identified during surveys)
Traditional Steel
672/860
24/09/07
Frame (with clad columns
including Early Years
identified during surveys)
12
Mansel Park Primary
School
13
Melbourne Street PRU
14
Moorlands Primary
School
15
Portswood Primary
School
Regents Park Community
College
16
17
Ridgeway House School
18
Shirley Warren Primary
School & Nursery Unit
Sholing Junior School
19
20
Springhill RC (A) Primary
School
Block 1 – Original
School (Mansel
Infant)
Block 1 – Original
School (Mansel
Junior)
Part Melbourne Street
Depot
Block 2 – Boiler
House
Block 1 – Main
Building
Block 2 – Teaching
Block & Meter House
Block 3 – Laboratory
Extension
Block 5 – B Block
Block 4 – Kitchen
Extension
Block 1 – Original
School
Main Building
Block 1 – Main
Building
Block 5 – Shed
Block 1 – Middle
System Hills
02/01/07
None
SCC
Steel frame/brick
clad/tiled roof
System Scola 2
System Scola 2
24/11/06
None
SCC
06/04/09
None
SCC
Traditional Vic Hallam
(Derwent)
Traditional Terrapin
25/09/08
None
SCC
21/02/08
None
SCC
Traditional Terrapin
23/07/08
None
SCC
System Terrapin
02/09/08
None
SCC
System Scola 3
06/11/08
None
SCC
Temporary Austin
Hall/Clifton
24/10/07
None
Diocese of
Portsmouth
System Hills
673/860
21
Sholing Technology
College
School Building
Block 3 – Original
School
Block 6 – External
Store
Block 3 – Science
Block
Block 2 – Sports
Complex
Block 1 – Original
School
Block 5 – Mains Block
Temporary Vic Hallam
(Derwent)
Thank you for returning this questionnaire.
674/860
04/07/08
None
SCC
Local Authority: London Borough of Southwark
Asbestos management in system built
schools and system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the
guidance issued by HSE in 2007 on asbestos management in CLASP and
other system-type buildings in schools and other children's settings. See
guidance at www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local
Education Authorities and Diocese for schools and other children’s settings
where they have or share any responsibility for maintenance. Please
provide nil returns where you do not have any relevant buildings. The
questionnaire will also be useful for all duty holders of these buildings
under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the
importance of the 'duty to manage' asbestos. Information about the
condition and location of asbestos containing materials must be provided
to anyone who is liable to work on or disturb them. In particular people
or organisations that have roles in repair, maintenance and
refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on
the dangers and management of asbestos is available at
www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
LONDON BOROUGH OF SOUTHWARK
Address line 1:
PO BOX 64529 LONDON SE1
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
2. Background
675/860
Certain school buildings constructed between 1945 and 1980 – known as
"system buildings" - have structural columns fire-proofed with asbestos
materials and enclosed by metal casings or cladding. In 2006, HSE
identified that asbestos fibres could escape from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door
being slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape
from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of nondomestic premises such as schools or other children’s settings, then you
have duties as a ‘dutyholder’ under the Control of Asbestos Regulations
2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes
telling those people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are
present around structural columns and beneath casings and claddings
unless you know for certain that no asbestos materials are present. You
should also be aware that steel-clad columns with asbestos insulation may
have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you
determine whether you are taking the necessary action or need to do
more to manage the risks from asbestos in system buildings such as
CLASP, SCOLA etc, as detailed in the CLASP guidance, at
www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to
1980?
A total of 3 sites have been identified as having system built type
buildings in them
2. How many system-buildings in schools and other children's
settings do you have responsibility for?
3 as noted above
676/860
3. Please list the different types (e.g. CLASP, SCOLA) and the
number of each type of building that you have responsibility for?
CLASP
0 We have no CLASP type system built buildings.
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please
state)
3
4. If DCSF and HSE need to access information held by you or
others about the system-buildings for which you have
responsibility please provide a contact name and address?
677/860
Where can DCSF and HSE access information held by you about the
system-buildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and
children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES
b. identify damage to the column casings?; and
YES
c. identify missing or damaged ceiling tiles?
YES
2. How many have yet to be visually inspected?
2 sites require further investigation to enalble preparation of specific risk
management where applicable
3. What is your timescale for completing all visual inspections?
ONE WEEK
4. Was any remedial action required? (Yes or No)
NO
If yes indicate the type and age of the buildings and the location
of the ACMs needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
N/A
If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the
necessary remedial work (e.g. with sealing gaps)?
678/860
5. Confirmation that arrangements are in place to
manage risks
1. Have steps been taken across all your schools and children’s
settings with system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids
unless properly trained and
protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , e.g. ,
visiting workers , to report any
damage to column seals or
ceiling tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that
is likely to damage the casings
or the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos
containing materials are advised
of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
g. ensure that up-to-date
asbestos registers are available?
h. provide asbestos awareness
training for all employees who
Yes
Yes
No
No
Yes
Yes
Yes
No
679/860
No
(If no, please explain current
position)
Yes
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
i. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
No
(If no, please explain current
position)
No
Explanation of current position for any ‘No’ answers
Item c and d: Detailed instructions to relevant schools will be provided
when current initiative on detailed inpsections on system built buildings
are complete.
Item h: The Council Corporate Property department is reviewing the
delivery of asbestos awareness training to relevant personnel.
Item i: This will follow completion of inspections on system built buildings
However, Southwark corporate policy has been agreed with all recognised
Trade Unions and is available for scrutiny by nominated Safety
Representative
2 Does every school have arrangements in place to rectify damage
to columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
(yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures
detailed in this section remain effective, e.g., by monitoring the
arrangements, periodic reminders to staff, etc? (yes or no)
Yes.
Please explain current position:
680/860
The authority conducts compliance and system audit.
Items of non-compliance are issued to Headteachers and Governors for
action.
6. Any further comments (please also feel free to send
any detailed comments under separate e-mail to
[email protected])
681/860
Local Authority: St Helens Council
Asbestos management in system built
schools and system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the
guidance issued by HSE in 2007 on asbestos management in CLASP and
other system-type buildings in schools and other children's settings. See
guidance at www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local
Education Authorities and Diocese for schools and other children’s settings
where they have or share any responsibility for maintenance. Please
provide nil returns where you do not have any relevant buildings. The
questionnaire will also be useful for all duty holders of these buildings
under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the
importance of the 'duty to manage' asbestos. Information about the
condition and location of asbestos containing materials must be provided
to anyone who is liable to work on or disturb them. In particular people
or organisations that have roles in repair, maintenance and
refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on
the dangers and management of asbestos is available at
www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
St Helens Council
Address line 1:
St Helens Town hall
Address line 2:
Corporation Street
Address line 3:
St Helens
Address line 4:
Merseyside
Address line 5:
WA10 1HP
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
2. Background
682/860
Certain school buildings constructed between 1945 and 1980 – known as
"system buildings" - have structural columns fire-proofed with asbestos
materials and enclosed by metal casings or cladding. In 2006, HSE
identified that asbestos fibres could escape from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door
being slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape
from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of nondomestic premises such as schools or other children’s settings, then you
have duties as a ‘dutyholder’ under the Control of Asbestos Regulations
2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes
telling those people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are
present around structural columns and beneath casings and claddings
unless you know for certain that no asbestos materials are present. You
should also be aware that steel-clad columns with asbestos insulation may
have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you
determine whether you are taking the necessary action or need to do
more to manage the risks from asbestos in system buildings such as
CLASP, SCOLA etc, as detailed in the CLASP guidance, at
www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to
1980?
8
2. How many system-buildings in schools and other children's
settings do you have responsibility for?
9
683/860
3. Please list the different types (e.g. CLASP, SCOLA) and the
number of each type of building that you have responsibility for?
CLASP
SCOLA
4
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
1
VIC HALLAM
3
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please
state)
1 (Concrete Frame)
4. If DCSF and HSE need to access information held by you or
others about the system-buildings for which you have
responsibility please provide a contact name and address?
684/860
Where can DCSF and HSE access information held by you about the
system-buildings for which you have responsibility?
As above
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and
children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES
b. identify damage to the column casings?; and
YES
c. identify missing or damaged ceiling tiles?
YES
2. How many have yet to be visually inspected?
NONE
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
YES
If yes indicate the type and age of the buildings and the location
of the ACMs needing remedial action?
Concrete Frame: 1970s: Fire protection to Columns
SCOLA: 1970s: Fire Protection to Columns and Ring Beams
5. Have you completed all remedial actions? (Yes or No)
YES
If not, give expected completion dates?
N/A
685/860
6. Have you encountered any difficulties in completing the
necessary remedial work (e.g. with sealing gaps)?
N0
5. Confirmation that arrangements are in place to
manage risks
1. Have steps been taken across all your schools and children’s
settings with system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids
unless properly trained and
protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or
ceiling tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that
is likely to damage the casings
or the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos
containing materials are advised
of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with
Yes
Yes
Yes
Yes
Yes
Yes
686/860
No
(If no, please explain current
position)
Yes
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
f. ensure that up-to-date
asbestos registers are available?
No
(If no, please explain current
position)
Yes
No, however, to ensure that
any asbestos containing
materials (ACMs) are not
inadvertently damaged
during maintenance or
refurbishment works,
anyone, in the pursuance of
their work, who would be
likely to come into contact
with the ACMs are notified of
its presence and are referred
to the on-site “Asbestos
Alert”, detailing the location
of the suspect ACMs.
g. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
As the duty holder, Head
teachers are advised that all
site based staff must be
made aware of the location
of the asbestos survey
report and understand it’s
contents.
The vast majority of
asbestos related work is
conducted by licensed
contractors under the
supervision of Council
officers.
Copies of our letter to
schools and our asbestos
guidelines can be provided
upon request.
h. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
Y
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No)
687/860
YES
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
(yes or no)
If Not please explain:
YES
4. Do you have arrangements to ensure that the control measures
detailed in this section remain effective, eg, by monitoring the
arrangements, periodic reminders to staff, etc? (yes or no)
Please explain current position:
YES. The asbestos register and associated report is updated as and when
regular inspections are undertaken i.e. Annually for High Schools and BiAnnually for Primary and Other Schools. All reports are accompanied by a
signed and receipted covering letter which explains the control measures to
be undertaken at site level.
6. Any further comments (please also feel free to send
any detailed comments under separate e-mail to
[email protected])
No further comments
688/860
Local Authority: Staffordshire County Council
Asbestos management in system built
schools and system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the
guidance issued by HSE in 2007 on asbestos management in CLASP and
other system-type buildings in schools and other children's settings. See
guidance at www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local
Education Authorities and Diocese for schools and other children’s settings
where they have or share any responsibility for maintenance. Please
provide nil returns where you do not have any relevant buildings. The
questionnaire will also be useful for all duty holders of these buildings
under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the
importance of the 'duty to manage' asbestos. Information about the
condition and location of asbestos containing materials must be provided
to anyone who is liable to work on or disturb them. In particular people
or organisations that have roles in repair, maintenance and
refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on
the dangers and management of asbestos is available at
www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Staffordshire County Council
Address line 1:
County Property Service
Address line 2:
Greenhall
Address line 3:
Lichfield Road
Address line 4:
Stafford
Address line 5:
ST17 4LA
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
2. Background
689/860
Certain school buildings constructed between 1945 and 1980 – known as
"system buildings" - have structural columns fire-proofed with asbestos
materials and enclosed by metal casings or cladding. In 2006, HSE
identified that asbestos fibres could escape from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door
being slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape
from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of nondomestic premises such as schools or other children’s settings, then you
have duties as a ‘dutyholder’ under the Control of Asbestos Regulations
2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes
telling those people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are
present around structural columns and beneath casings and claddings
unless you know for certain that no asbestos materials are present. You
should also be aware that steel-clad columns with asbestos insulation may
have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you
determine whether you are taking the necessary action or need to do
more to manage the risks from asbestos in system buildings such as
CLASP, SCOLA etc, as detailed in the CLASP guidance, at
www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to
1980?
56 PREMISES
2. How many system-buildings in schools and other children's
settings do you have responsibility for?
70 BUILDINDS
690/860
3. Please list the different types (e.g. CLASP, SCOLA) and the
number of each type of building that you have responsibility for?
CLASP
32
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
3
ASC
AUSTIN-HALL
BOULTON & PAUL TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please state)
STEELFRAMED (non CLASP)
18
FRAMED CONCRETE & STEEL (non 6
CLASP)
CONCRETE BUILD
7
CONCRETE FRAMED
4
691/860
4. If DCSF and HSE need to access information held by you or
others about the system-buildings for which you have
responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the
system-buildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and
children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
YES
b. identify damage to the column casings?; and
YES
c. identify missing or damaged ceiling tiles?
YES
2. How many have yet to be visually inspected?
NONE
3. What is your timescale for completing all visual inspections?
COMPLETED
4. Was any remedial action required? (Yes or No)
YES
If yes indicate the type and age of the buildings and the location
of the ACMs needing remedial action?
Twenty CLASP buildings, between the ages of 1958 and 1977, initial
silicone sealing of any gaps to column casings as required. All remedial
works were carried out in the ceiling voids to encapsulate the tops of steel
columns and visible AIB packings / cladding.
5. Have you completed all remedial actions? (Yes or No)
NO One school previously type 2 surveyed has had packers identified
following a resent Type 3 survey, the packers were only identified
following the removal of external cement asbestos panels.
Remedial measures to be undertaken during school summer holidays
2009.
If not, give expected completion dates?
692/860
2009
6. Have you encountered any difficulties in completing the
necessary remedial work (e.g. with sealing gaps)?
NO
5. Confirmation that arrangements are in place to
manage risks
1. Have steps been taken across all your schools and children’s
settings with system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids
unless properly trained and
protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or
ceiling tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that
is likely to damage the casings
or the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos
containing materials are advised
of its presence (e.g. wiring
contractors, caretakers, etc)?
Y
Y
Y
Y
Y
693/860
No
(If no, please explain current
position)
Yes
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
f. ensure that up-to-date
asbestos registers are available?
g. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
h. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
No
(If no, please explain current
position)
Y
Y
Rolling programme of training
Supplied by SCC H&S
Department is ongoing.
Y
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) YES
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
(yes or no) YES
If Not please explain:
4. Do you have arrangements to ensure that the control measures
detailed in this section remain effective, eg, by monitoring the
arrangements, periodic reminders to staff, etc? (yes or no)
Please explain current position: YES
694/860
6. Any further comments (please also feel free to send
any detailed comments under separate e-mail to
[email protected])
There were no difficulties in sealing gaps in the columns etc, we discussed
with the HSE the potential for constant access to ceiling voids to carry out
maintenance. It was proposed by SCC that we would undertake a 3 year
programme to encapsulate and foam fill any portal frame CLASP
structures where AIB packing or cladding was found in the ceiling voids.
This has been done during school holiday periods, during which full air
testing was undertaken during the encapsulation works. No raised fibre
levels above the control limit were found.
695/860
Local Authority: Stockport Metropolitan Borough
Council
Asbestos management in system built
schools and system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the
guidance issued by HSE in 2007 on asbestos management in CLASP and
other system-type buildings in schools and other children's settings. See
guidance at www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local
Education Authorities and Diocese for schools and other children’s settings
where they have or share any responsibility for maintenance. Please
provide nil returns where you do not have any relevant buildings. The
questionnaire will also be useful for all duty holders of these buildings
under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the
importance of the 'duty to manage' asbestos. Information about the
condition and location of asbestos containing materials must be provided
to anyone who is liable to work on or disturb them. In particular people
or organisations that have roles in repair, maintenance and
refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on
the dangers and management of asbestos is available at
www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Stockport Metropolitan Borough Council
Address line 1:
Stopford House, Piccadilly, Stockport, SK1 3XE.
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
696/860
2. Background
Certain school buildings constructed between 1945 and 1980 – known as
"system buildings" - have structural columns fire-proofed with asbestos
materials and enclosed by metal casings or cladding. In 2006, HSE
identified that asbestos fibres could escape from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door
being slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape
from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of nondomestic premises such as schools or other children’s settings, then you
have duties as a ‘dutyholder’ under the Control of Asbestos Regulations
2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes
telling those people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are
present around structural columns and beneath casings and claddings
unless you know for certain that no asbestos materials are present. You
should also be aware that steel-clad columns with asbestos insulation may
have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you
determine whether you are taking the necessary action or need to do
more to manage the risks from asbestos in system buildings such as
CLASP, SCOLA etc, as detailed in the CLASP guidance, at
www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to
1980?
34
2. How many system-buildings in schools and other children's
settings do you have responsibility for?
697/860
0
3. Please list the different types (e.g. CLASP, SCOLA) and the
number of each type of building that you have responsibility for?
CLASP
SCOLA
16
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
6
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please
state)
12 - Timber Frame
698/860
4. If DCSF and HSE need to access information held by you or
others about the system-buildings for which you have
responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the
system-buildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and
children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
0
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location
of the ACMs needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
If not, give expected completion dates?
N/A
6. Have you encountered any difficulties in completing the
necessary remedial work (e.g. with sealing gaps)?
N/A
699/860
5. Confirmation that arrangements are in place to
manage risks
1. Have steps been taken across all your schools and children’s
settings with system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids
unless properly trained and
protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or
ceiling tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that
is likely to damage the casings
or the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos
containing materials are advised
of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
g. ensure that up-to-date
asbestos registers are available?
Yes
Yes
Yes
Yes
Yes
Yes
Yes
700/860
No
(If no, please explain current
position)
Yes
h. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
i. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
No
(If no, please explain current
position)
Yes
Yes
Explanation of current position relating to any no answers to a) to i)
above:
All our schools have a level 2 asbestos survey and an asbestos action plan
that is updated on an ongoing basis. School Governing Bodies are required
to review the asbestos action plan on an annual basis. All schools have
been instructed that if any invasive work is required then they must
undertake a level 3 asbestos survey. Asbetos management in Stockport
is undertaken by the Council's partner company NPS Stockport Limited
which offers all schools an help line for asbestos and a buy back service.
In addition NPS Stockport Limited react immediately by visiting any school
with concerns.
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No)
No
If Not please explain:
I have been advised my NPS Stockport Limited that: a) in the case of the
5 SCOLA Mk II buildings, the inner colums were fabricated from 4 upright
sections of angle iron and the only packing material used were timber and
plasterboard. b) in the case of t
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
(yes or no)
No
If Not please explain:
I have been advised my NPS Stockport Limited that: a) in the case of the
5 SCOLA Mk II buildings, the inner colums were fabricated from 4 upright
sections of angle iron and the only packing material used were timber and
plasterboard. b) in the case of t
4. Do you have arrangements to ensure that the control measures
detailed in this section remain effective, eg, by monitoring the
arrangements, periodic reminders to staff, etc? (yes or no)
Yes
701/860
Please explain current position:
As explained earlier, all headteachers actively manage asbestos in their
schools, update the asbestos action plan and have that paln reviewed
annual by their Governing Body.
6. Any further comments (please also feel free to send
any detailed comments under separate e-mail to
[email protected])
702/860
Local Authority: Stoke City Council
Asbestos management in system built
schools and system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the
guidance issued by HSE in 2007 on asbestos management in CLASP and
other system-type buildings in schools and other children's settings. See
guidance at www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local
Education Authorities and Diocese for schools and other children’s settings
where they have or share any responsibility for maintenance. Please
provide nil returns where you do not have any relevant buildings. The
questionnaire will also be useful for all duty holders of these buildings
under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the
importance of the 'duty to manage' asbestos. Information about the
condition and location of asbestos containing materials must be provided
to anyone who is liable to work on or disturb them. In particular people
or organisations that have roles in repair, maintenance and
refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on
the dangers and management of asbestos is available at
www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Stoke City Council Premises & Client Team
Address line 1:
15 Trinity Street Hanley Stoke on Trent ST1 5PH
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
2. Background
703/860
Certain school buildings constructed between 1945 and 1980 – known as
"system buildings" - have structural columns fire-proofed with asbestos
materials and enclosed by metal casings or cladding. In 2006, HSE
identified that asbestos fibres could escape from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door
being slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape
from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of nondomestic premises such as schools or other children’s settings, then you
have duties as a ‘dutyholder’ under the Control of Asbestos Regulations
2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes
telling those people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are
present around structural columns and beneath casings and claddings
unless you know for certain that no asbestos materials are present. You
should also be aware that steel-clad columns with asbestos insulation may
have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you
determine whether you are taking the necessary action or need to do
more to manage the risks from asbestos in system buildings such as
CLASP, SCOLA etc, as detailed in the CLASP guidance, at
www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to
1980?
4
2. How many system-buildings in schools and other children's
settings do you have responsibility for?
4
704/860
3. Please list the different types (e.g. CLASP, SCOLA) and the
number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please
state)
4. If DCSF and HSE need to access information held by you or
others about the system-buildings for which you have
responsibility please provide a contact name and address?
705/860
Where can DCSF and HSE access information held by you about the
system-buildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and
children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
b. identify damage to the column casings?; and
c. identify missing or damaged ceiling tiles?
2. How many have yet to be visually inspected?
Random Samples done, Full Samples Required
3. What is your timescale for completing all visual inspections?
01/09/2009
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location
of the ACMs needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
No pproblems found as yet
6. Have you encountered any difficulties in completing the
necessary remedial work (e.g. with sealing gaps)?
No
706/860
5. Confirmation that arrangements are in place to
manage risks
1. Have steps been taken across all your schools and children’s
settings with system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids
unless properly trained and
protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or
ceiling tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that
is likely to damage the casings
or the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos
containing materials are advised
of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
f. ensure that up-to-date
asbestos registers are available?
Yes
Yes
No
No
Yes
Yes
Yes
707/860
No
(If no, please explain current
position)
Yes
g. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
h. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
No
(If no, please explain current
position)
Yes
No
Explanation of current position for any 'No' answers:
Further updtes on information to staff will follow when full surveys are
complete
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
(yes or no) Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures
detailed in this section remain effective, eg, by monitoring the
arrangements, periodic reminders to staff, etc? (yes or no) Yes
Please explain current position:
6. Any further comments (please also feel free to send
any detailed comments under separate e-mail to
[email protected])
708/860
Local Authority: Suffolk County Council
Asbestos management in system built
schools and system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the
guidance issued by HSE in 2007 on asbestos management in CLASP and
other system-type buildings in schools and other children's settings. See
guidance at www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local
Education Authorities and Diocese for schools and other children’s settings
where they have or share any responsibility for maintenance. Please
provide nil returns where you do not have any relevant buildings. The
questionnaire will also be useful for all duty holders of these buildings
under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the
importance of the 'duty to manage' asbestos. Information about the
condition and location of asbestos containing materials must be provided
to anyone who is liable to work on or disturb them. In particular people
or organisations that have roles in repair, maintenance and
refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on
the dangers and management of asbestos is available at
www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Children and Young People Services Suffolk
County Council
Address line 1:
Endeavour House, Russell Road, Ipswich, IP1 2BX
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
709/860
2. Background
Certain school buildings constructed between 1945 and 1980 – known as
"system buildings" - have structural columns fire-proofed with asbestos
materials and enclosed by metal casings or cladding. In 2006, HSE
identified that asbestos fibres could escape from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door
being slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape
from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of nondomestic premises such as schools or other children’s settings, then you
have duties as a ‘dutyholder’ under the Control of Asbestos Regulations
2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes
telling those people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are
present around structural columns and beneath casings and claddings
unless you know for certain that no asbestos materials are present. You
should also be aware that steel-clad columns with asbestos insulation may
have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you
determine whether you are taking the necessary action or need to do
more to manage the risks from asbestos in system buildings such as
CLASP, SCOLA etc, as detailed in the CLASP guidance, at
www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to
1980?
approximately 60
2. How many system-buildings in schools and other children's
settings do you have responsibility for?
710/860
aprroximately 60
3. Please list the different types (e.g. CLASP, SCOLA) and the
number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
approx 40
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please
state)
4. If DCSF and HSE need to access information held by you or
others about the system-buildings for which you have
responsibility please provide a contact name and address?
711/860
Where can DCSF and HSE access information held by you about the
system-buildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and
children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
none
3. What is your timescale for completing all visual inspections?
on-going
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location
of the ACMs needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the
necessary remedial work (e.g. with sealing gaps)?
no
712/860
5. Confirmation that arrangements are in place to
manage risks
1. Have steps been taken across all your schools and children’s
settings with system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids
unless properly trained and
protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or
ceiling tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that
is likely to damage the casings
or the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos
containing materials are advised
of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
g. ensure that up-to-date
asbestos registers are available?
Yes
Yes
Yes
Yes
Yes
Yes
Yes
713/860
No
(If no, please explain current
position)
Yes
h. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
i. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
No
(If no, please explain current
position)
Yes
Yes
Explanation of current position relating to any no answers to a) to i)
above:
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
(yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures
detailed in this section remain effective, eg, by monitoring the
arrangements, periodic reminders to staff, etc? (yes or no)
Yes
Please explain current position:
6. Any further comments (please also feel free to send
any detailed comments under separate e-mail to
[email protected])
714/860
Local Authority: Sunderland City Council
Asbestos management in system built
schools and system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the
guidance issued by HSE in 2007 on asbestos management in CLASP and
other system-type buildings in schools and other children's settings. See
guidance at www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local
Education Authorities and Diocese for schools and other children’s settings
where they have or share any responsibility for maintenance. Please
provide nil returns where you do not have any relevant buildings. The
questionnaire will also be useful for all duty holders of these buildings
under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the
importance of the 'duty to manage' asbestos. Information about the
condition and location of asbestos containing materials must be provided
to anyone who is liable to work on or disturb them. In particular people
or organisations that have roles in repair, maintenance and
refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on
the dangers and management of asbestos is available at
www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Sunderland City Council
Address line 1:
50 Fawcett Street, Sunderland Sr1 1RF
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
715/860
2. Background
Certain school buildings constructed between 1945 and 1980 – known as
"system buildings" - have structural columns fire-proofed with asbestos
materials and enclosed by metal casings or cladding. In 2006, HSE
identified that asbestos fibres could escape from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door
being slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape
from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of nondomestic premises such as schools or other children’s settings, then you
have duties as a ‘dutyholder’ under the Control of Asbestos Regulations
2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes
telling those people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are
present around structural columns and beneath casings and claddings
unless you know for certain that no asbestos materials are present. You
should also be aware that steel-clad columns with asbestos insulation may
have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you
determine whether you are taking the necessary action or need to do
more to manage the risks from asbestos in system buildings such as
CLASP, SCOLA etc, as detailed in the CLASP guidance, at
www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to
1980?
6
2. How many system-buildings in schools and other children's
settings do you have responsibility for?
716/860
6 as above
3. Please list the different types (e.g. CLASP, SCOLA) and the
number of each type of building that you have responsibility for?
CLASP
6
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please
state)
717/860
4. If DCSF and HSE need to access information held by you or
others about the system-buildings for which you have
responsibility please provide a contact name and address?
Where can DCSF and HSE access information held by you about the
system-buildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and
children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
All are visually inspected on a regular basis
3. What is your timescale for completing all visual inspections?
All done and checked regularly
4. Was any remedial action required? (Yes or No)
Yes
If yes indicate the type and age of the buildings and the location
of the ACMs needing remedial action?
All column casings in all schools were masticed to prevent any gaps, as a
matter of course.
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the
necessary remedial work (e.g. with sealing gaps)?
718/860
Yes. Some Headteachers did not want the works carried out as
they did not like the look of the mastic.
5. Confirmation that arrangements are in place to
manage risks
1. Have steps been taken across all your schools and children’s
settings with system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids
unless properly trained and
protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or
ceiling tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that
is likely to damage the casings
or the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos
containing materials are advised
of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
Yes
Yes
Yes
Yes
Yes
Yes
719/860
No
(If no, please explain current
position)
Yes
2006?
g. ensure that up-to-date
asbestos registers are available?
h. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
i. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Explanation of current position relating to any no answers to a) to i)
above:
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
(yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures
detailed in this section remain effective, eg, by monitoring the
arrangements, periodic reminders to staff, etc? (yes or no)
Yes
Please explain current position:
Regular visits to the schools, through asbestos newsletter and periodic
mailings to the schools involved advising them of their duties and
responsibilities and of the management system.
6. Any further comments (please also feel free to send
any detailed comments under separate e-mail to
[email protected])
720/860
Local Authority: London Borough of Sutton
Asbestos management in system built
schools and system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the
guidance issued by HSE in 2007 on asbestos management in CLASP and
other system-type buildings in schools and other children's settings. See
guidance at www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local
Education Authorities and Diocese for schools and other children’s settings
where they have or share any responsibility for maintenance. Please
provide nil returns where you do not have any relevant buildings. The
questionnaire will also be useful for all duty holders of these buildings
under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the
importance of the 'duty to manage' asbestos. Information about the
condition and location of asbestos containing materials must be provided
to anyone who is liable to work on or disturb them. In particular people
or organisations that have roles in repair, maintenance and
refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on
the dangers and management of asbestos is available at
www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
London Borough of Sutton
Address line 1:
24 Denmark Road
Address line 2:
Carshalton
Address line 3:
Surrey
Address line 4:
SM5 2JG
Address line 5:
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
2. Background
721/860
Certain school buildings constructed between 1945 and 1980 – known as
"system buildings" - have structural columns fire-proofed with asbestos
materials and enclosed by metal casings or cladding. In 2006, HSE
identified that asbestos fibres could escape from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door
being slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape
from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of nondomestic premises such as schools or other children’s settings, then you
have duties as a ‘dutyholder’ under the Control of Asbestos Regulations
2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes
telling those people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are
present around structural columns and beneath casings and claddings
unless you know for certain that no asbestos materials are present. You
should also be aware that steel-clad columns with asbestos insulation may
have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you
determine whether you are taking the necessary action or need to do
more to manage the risks from asbestos in system buildings such as
CLASP, SCOLA etc, as detailed in the CLASP guidance, at
www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to
1980?
57 community, voluntary aided and foundation schools
2. How many system-buildings in schools and other children's
settings do you have responsibility for?
Three Schools with Clasp buildings
722/860
3. Please list the different types (e.g. CLASP, SCOLA) and the
number of each type of building that you have responsibility for?
CLASP
3
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please
state)
4. If DCSF and HSE need to access information held by you or
others about the system-buildings for which you have
responsibility please provide a contact name and address?
723/860
Where can DCSF and HSE access information held by you about the
system-buildings for which you have responsibility?
See above address.
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and
children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
N/A
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location
of the ACMs needing remedial action?
N/a
5. Have you completed all remedial actions? (Yes or No)
N/a
If not, give expected completion dates?
N/a
6. Have you encountered any difficulties in completing the
necessary remedial work (e.g. with sealing gaps)?
N/a
724/860
5. Confirmation that arrangements are in place to
manage risks
1. Have steps been taken across all your schools and children’s
settings with system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids
unless properly trained and
protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or
ceiling tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that
is likely to damage the casings
or the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos
containing materials are advised
of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
f. ensure that up-to-date
asbestos registers are available?
Yes
Yes
Yes
Yes
Yes
Yes
Yes
725/860
No
(If no, please explain current
position)
Yes
g. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
No
h. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
No
No
(If no, please explain current
position)
Where records have shown no
attendance on suitable training,
schools will receive a visit from
Corporate H&S to go through
asbestos management of CLASP
Not centrally consulted through
the Council at each school. The
three schools manage
consultation with their own staff
representatives
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
(yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures
detailed in this section remain effective, eg, by monitoring the
arrangements, periodic reminders to staff, etc? (yes or no)
Yes
Please explain current position:
Periodic reminders through School H&S Bulletins.
School h&s audits carried out every two years that includes
asbestos management
6. Any further comments (please also feel free to send
any detailed comments under separate e-mail to
[email protected])
726/860
Local Authority: Swindon Borough Council
SWINDON BOROUGH COUNCIL ADDITIONAL INFORMATION
Section 3 Part 4
All school premises constructed between 1945 and 1980 were inherited from
Wiltshire County Council under Local Government reorganisation in 1997.
The records that transferred were sparse and contained insufficient detail to
enable the then new Unitary Authority (Swindon Borough Council) to assess
any proprietary construction systems used.
The necessary research has not been subsequently undertaken as, other than
in the context of completing this questionnaire, such information would be of
limited value to the Council.
However, the Council has since commissioned two full scale MDHS100 Type
2 surveys of all its premises with the latest being completed by UKAS
accredited consultants over two years ending March 2008.
From these and other inspections undertaken to date no asbestos containing
materials have been identified in column claddings enclosed by metal casings
and consideration of this aspect only would result in a ‘nil return’.
This questionnaire is therefore submitted to confirm the management actions
taken in similar circumstances (there are a few instances where asbestos
board fire protection to columns and ceiling void firebreaks has been utilised
in system type constructions).
Previously unprotected column claddings were overboarded using nonmechanical fixings and sealed joints some years prior to the issue of the
guidance referred to in the introduction to this questionnaire. This work has
since been reinspected and any necessary making good has been completed
(see Section 5 part 4 for details of monitoring procedures)
Section 5 Part 4
The following outlines Swindon Borough Council’s asbestos management
procedures and applies to all premises including schools.
1.
2.
3.
An MDHS 100 Type 2 survey report has been prepared for all
premises constructed prior to 2000 and a copy provided to all Duty
Holders (Premises Managers / Headteachers)
Each report outlines the findings for every location accessed and
includes references to non-asbestos materials that might otherwise
be mistaken for asbestos.
Each report incorporates a detailed asbestos register.
727/860
4.
5.
6.
7.
All Duty Holders are provided with written guidance on ‘Duty to
Manage’ responsibilities and how to discharge them (accessible via
Council Intranet and Web systems)
Asbestos awareness courses and updates are provided for relevant
Council Officers (designated Duty Holders, premises managers,
technical design and maintenance staff including architects,
surveyors, engineers, facilities managers etc). Courses for 2009
have been scheduled from January through April and all non new
build schools are required to be represented (Headteachers /
Bursars / Site Managers / Caretakers / Governors etc as
appropriate )
All Duty Holders are required to produce an asbestos management
plan for their premises to be reviewed annually or when significant
changes occur (standard template format includes sections on
notifying staff, monitoring and reporting procedures etc)
Condition of recorded asbestos occurrences is checked via annual
inspection undertaken by technical staff and monitored on day to
day basis by Duty Holder / site staff according to individual site
arrangements.
Asbestos management in system built
schools and system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the
guidance issued by HSE in 2007 on asbestos management in CLASP and
other system-type buildings in schools and other children's settings. See
guidance at www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local
Education Authorities and Diocese for schools and other children’s settings
where they have or share any responsibility for maintenance. Please
provide nil returns where you do not have any relevant buildings. The
questionnaire will also be useful for all duty holders of these buildings
under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the
importance of the 'duty to manage' asbestos. Information about the
condition and location of asbestos containing materials must be provided
to anyone who is liable to work on or disturb them. In particular people
or organisations that have roles in repair, maintenance and
refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on
the dangers and management of asbestos is available at
www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
728/860
Organisation:
Swindon Borough Council
Address line 1:
Civic Offices, Euclid Street, Swindon, SN1 2JH
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as
"system buildings" - have structural columns fire-proofed with asbestos
materials and enclosed by metal casings or cladding. In 2006, HSE
identified that asbestos fibres could escape from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door
being slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape
from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of nondomestic premises such as schools or other children’s settings, then you
have duties as a ‘dutyholder’ under the Control of Asbestos Regulations
2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes
telling those people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are
present around structural columns and beneath casings and claddings
unless you know for certain that no asbestos materials are present. You
should also be aware that steel-clad columns with asbestos insulation may
have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you
determine whether you are taking the necessary action or need to do
more to manage the risks from asbestos in system buildings such as
729/860
CLASP, SCOLA etc, as detailed in the CLASP guidance, at
www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to
1980?
Probably 8 but could be as many as 15 - see note at Section 3 part 4
below.
2. How many system-buildings in schools and other children's
settings do you have responsibility for?
Probably 9 but could be as many as 17 - see note at Section 3 part 4
below.
3. Please list the different types (e.g. CLASP, SCOLA) and the
number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
730/860
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please
state)
No records - see note at Section 3 part 4 below.
4. If DCSF and HSE need to access information held by you or
others about the system-buildings for which you have
responsibility please provide a contact name and address?
All school premises constructed between 1945 and 1980 were inherited
from Wiltshire County Council under Local Government reorganisation in
1997.
Where can DCSF and HSE access information held by you about the
system-buildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and
children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
4. Was any remedial action required? (Yes or No)
No
731/860
If yes indicate the type and age of the buildings and the location
of the ACMs needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the
necessary remedial work (e.g. with sealing gaps)?
No - see note at Section 3 part 4 - remedial actions taken prior to
receipt of guidance - only monitoring and minor repair undertaken
since.
5. Confirmation that arrangements are in place to
manage risks
1. Have steps been taken across all your schools and children’s
settings with system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids
unless properly trained and
protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or
ceiling tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
Yes
Yes
Yes
Yes
732/860
No
(If no, please explain current
position)
Yes
decorations, etc), in a way that
is likely to damage the casings
or the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos
containing materials are advised
of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
g. ensure that up-to-date
asbestos registers are available?
h. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
i. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
No
(If no, please explain current
position)
Yes
Yes
Yes
Yes
Yes
Explanation of current position relating to any no answers to a) to i)
above:
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
(yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures
detailed in this section remain effective, eg, by monitoring the
arrangements, periodic reminders to staff, etc? (yes or no)
Yes
733/860
Please explain current position:
The following outlines Swindon Borough Council’s asbestos management
procedures and applies to all premises including schools. 1.
An MDHS
100 Type 2 survey report has been prepared for all premises constructed
prior to 2000 and a copy provided to all D
6. Any further comments (please also feel free to send
any detailed comments under separate e-mail to
[email protected])
734/860
Local Authority: Tameside Metropolitan Borough
Asbestos management in system built
schools and system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the
guidance issued by HSE in 2007 on asbestos management in CLASP and
other system-type buildings in schools and other children's settings. See
guidance at www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local
Education Authorities and Diocese for schools and other children’s settings
where they have or share any responsibility for maintenance. Please
provide nil returns where you do not have any relevant buildings. The
questionnaire will also be useful for all duty holders of these buildings
under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the
importance of the 'duty to manage' asbestos. Information about the
condition and location of asbestos containing materials must be provided
to anyone who is liable to work on or disturb them. In particular people
or organisations that have roles in repair, maintenance and
refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on
the dangers and management of asbestos is available at
www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Tameside Metropolitan Borough Council, Services for
Children and Young People
Address line 1:
Level 2
Address line 2:
Council Offices
Address line 3:
Wellington Road
Address line 4:
Ashton under Lyne
Address line 5:
Tameside
Address line 6:
OL6 6DL
Contact name:
Contact phone
number:
Contact e-mail:
2. Background
Certain school buildings constructed between 1945 and 1980 – known as
"system buildings" - have structural columns fire-proofed with asbestos
735/860
materials and enclosed by metal casings or cladding. In 2006, HSE
identified that asbestos fibres could escape from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door
being slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape
from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of nondomestic premises such as schools or other children’s settings, then you
have duties as a ‘dutyholder’ under the Control of Asbestos Regulations
2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes
telling those people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are
present around structural columns and beneath casings and claddings
unless you know for certain that no asbestos materials are present. You
should also be aware that steel-clad columns with asbestos insulation may
have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you
determine whether you are taking the necessary action or need to do
more to manage the risks from asbestos in system buildings such as
CLASP, SCOLA etc, as detailed in the CLASP guidance, at
www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to
1980?
27 No.
2. How many system-buildings in schools and other children's
settings do you have responsibility for?
27No.
736/860
3. Please list the different types (e.g. CLASP, SCOLA) and the
number of each type of building that you have responsibility for?
CLASP
SCOLA
24
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please
state)
HORSA 3No/ROSLA 1No
4. If DCSF and HSE need to access information held by you or
others about the system-buildings for which you have
responsibility please provide a contact name and address?
737/860
Where can DCSF and HSE access information held by you about the
system-buildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and
children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
None
3. What is your timescale for completing all visual inspections?
Not Applicable
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location
of the ACMs needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
NOT APPLICABLE
If not, give expected completion dates?
NOT APPLICABLE
6. Have you encountered any difficulties in completing the
necessary remedial work (e.g. with sealing gaps)?
NOT APPLICABLE
738/860
5. Confirmation that arrangements are in place to
manage risks
1. Have steps been taken across all your schools and children’s
settings with system-buildings to:
Yes
No
(If no, please explain current
position)
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids
unless properly trained and
protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or
ceiling tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that
is likely to damage the casings
or the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos
containing materials are advised
of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
g. ensure that up-to-date
asbestos registers are available?
h. provide asbestos awareness
training for all employees who
Yes
Yes
Yes
No
739/860
Question H: All Controlled
Schools or Voluntary Controlled
Yes
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
i. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
No
(If no, please explain current
position)
Schools have a current Asbestos
Register on the site. Currently a
review of ACM,s within school
premises is underway in order
that the register can be updated
and circulated as required. The
Council also has a document
which has been circulated to all
schools regarding Asbestos
Management Guidelines within
which there is details of a
Permit to Work System for
completion by the school when
building works are envisaged
with their preferred contractor
which inter alia makes reference
to the asbestos register. The
advice is that whenever any
building works are undertaken
the asbestos register is first
checked to review location etc.
Schools have also details of
contacts to be made if they
have an asbestos related
problem or that of a building
maintenance problem
Additional checks and balances
within the system: generally a
pro forma is required to be
completed and submitted by all
schools to indicate where
building works are to be
commenced which they are
managing which is entitled
Proposed Alterations to
Tameside School Premises and
requires details of outline
proposals.
Yes
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No)
If Not please explain:
740/860
Not Applicable No "CLASP SYSTEM Columns" Identified in the survey
undertaken
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
(yes or no)
If Not please explain:
NOT Applicable
4. Do you have arrangements to ensure that the control measures
detailed in this section remain effective, eg, by monitoring the
arrangements, periodic reminders to staff, etc? (yes or no)
Please explain current position:
Systems in place are restricted to the update of the Asbestos Registers for
schools and the review of the Proposed Alterations to Tameside School
Premises as sumbmitted by Heads with meetings and or discussions as
required. Any programmed asbestos removal is managed by appropriately
qualified staff within the Council using the services of licensed contractors
6. Any further comments (please also feel free to send
any detailed comments under separate e-mail to
[email protected])
741/860
Local Authority: Telford & Wrekin Council
Asbestos management in system built
schools and system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the
guidance issued by HSE in 2007 on asbestos management in CLASP and
other system-type buildings in schools and other children's settings. See
guidance at www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local
Education Authorities and Diocese for schools and other children’s settings
where they have or share any responsibility for maintenance. Please
provide nil returns where you do not have any relevant buildings. The
questionnaire will also be useful for all duty holders of these buildings
under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the
importance of the 'duty to manage' asbestos. Information about the
condition and location of asbestos containing materials must be provided
to anyone who is liable to work on or disturb them. In particular people
or organisations that have roles in repair, maintenance and
refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on
the dangers and management of asbestos is available at
www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Telford & Wrekin Council
Address line 1:
Civic Offices
Address line 2:
Malinslee House
Address line 3:
Telford
Address line 4:
TF3 4HD
Address line 5:
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
2. Background
742/860
Certain school buildings constructed between 1945 and 1980 – known as
"system buildings" - have structural columns fire-proofed with asbestos
materials and enclosed by metal casings or cladding. In 2006, HSE
identified that asbestos fibres could escape from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door
being slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape
from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of nondomestic premises such as schools or other children’s settings, then you
have duties as a ‘dutyholder’ under the Control of Asbestos Regulations
2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes
telling those people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are
present around structural columns and beneath casings and claddings
unless you know for certain that no asbestos materials are present. You
should also be aware that steel-clad columns with asbestos insulation may
have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you
determine whether you are taking the necessary action or need to do
more to manage the risks from asbestos in system buildings such as
CLASP, SCOLA etc, as detailed in the CLASP guidance, at
www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to
1980?
55
2. How many system-buildings in schools and other children's
settings do you have responsibility for?
55
743/860
3. Please list the different types (e.g. CLASP, SCOLA) and the
number of each type of building that you have responsibility for?
CLASP
SCOLA
48
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please
state)
7 x Demountable type buildings.
4. If DCSF and HSE need to access information held by you or
others about the system-buildings for which you have
responsibility please provide a contact name and address?
744/860
Where can DCSF and HSE access information held by you about the
system-buildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and
children’s settings been visually inspected to:
a. identify gaps in columns and casings; and? NO
b. identify damage to the column casings?; and NO
c. identify missing or damaged ceiling tiles? NO
2. How many have yet to be visually inspected? 55
3. What is your timescale for completing all visual inspections?
September 2010
4. Was any remedial action required? (Yes or No) Not known at
this time.
If yes indicate the type and age of the buildings and the location
of the ACMs needing remedial action?
5. Have you completed all remedial actions? (Yes or No) NO
If not, give expected completion dates? Action plan will be
developed from survey results.
6. Have you encountered any difficulties in completing the
necessary remedial work (e.g. with sealing gaps)?
745/860
5. Confirmation that arrangements are in place to
manage risks
1. Have steps been taken across all your schools and children’s
settings with system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids
unless properly trained and
protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or
ceiling tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that
is likely to damage the casings
or the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos
containing materials are advised
of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
Yes
Yes
Yes
Yes
Yes
Yes
746/860
No
(If no, please explain current
position)
The corporate asbestos
management plan has been
circulated to all property
managers, Headteachers etc.
The plan is in the process of
being reviewed and will include
information relating to system
buildings.
Yes
2006?
f. ensure that up-to-date
asbestos registers are available?
g. provide asbestos awareness
training for all employees who
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
h. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
No
(If no, please explain current
position)
Yes
No
Training program to be
arranged for responsible
persons 2010
Yes
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No) Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
(yes or no) Not at this time.
If Not please explain: Inspections yet to be carried out.
4. Do you have arrangements to ensure that the control measures
detailed in this section remain effective, eg, by monitoring the
arrangements, periodic reminders to staff, etc? (yes or no) Yes
Please explain current position:
6. Any further comments (please also feel free to send
any detailed comments under separate e-mail to
[email protected])
All Telford & Wrekin Council schools and other operational properties have
received a type 2 asbestos survey, these surveys are reviewed annually.
747/860
An action plan of removals and or remedial works has been developed as a
result of the surveys.
The asbestos management plan is in the process of being reviewed. On
completion it will be circulated to all stakeholders including Directors, building
managers and headteachers.
The reviewed plan will also include details relating to system buildings and
how we intend to carry out further investigation that is now deemed
necessary.
748/860
Local Authority: Thurrock
THURROCK
email sent on 9/4/2010
We are undergoing surveys now for the very few schools where we have assessed
that there is possibility that structural posts may be of the type identified by the HSE.
The results will be back in the next 2 weeks, when I will be able to send back the
form to you.
Best wishes
Thurrock Council
Sent: 08 January 2010 16:30
Subject: Asbestos in schools survey - Urgent request
Importance: High
Dear ,
I am writing to you in connection with the questionnaire survey on asbestos
management in system built schools and system built children’s settings that
was jointly launched by the Department of Children, Schools and Families and
the Health and Safety Executive in 2009.
In response to our reminder on 25 August 2009, your e-mail of 11 September
briefly stated Thurrock’s current position on asbestos management in schools
and promised further information once specific surveys had been put in
motion to establish if the authority had any schools that fell within scope of the
survey. However, we do not appear to have heard anything further from you.
I would be very grateful if you could forward a complete response directly to
me, using the attached Word version of the questionnaire.
Kind regards,
Public Services Sector
email sent on 11/9/09
Thank you for time this morning, when we discussed Thurrock’s response to your email of the
25th August 2009.
I am writing to confirm Thurrock’s way forward to provide you with the information requested,
but initially thought it might be useful to explain our current position regarding asbestos
materials in our schools.
All our schools had Type 2 asbestos surveys carried out a few years ago. They were all
supplied with an asbestos register at a training session on asbestos that included guidance
on availability of the register and the need to make all contractors aware. Some 2/3 years
749/860
ago we had a couple of meetings with HSE officers in the Chelmsford branch, re asbestos
management following an issue at a school. They were more than happy with the work
Thurrock had put in place to advise our schools on asbestos, and our methods of ensuring
that the Council was carrying out its duty to manage health & safety generally in our schools.
As discussed, Thurrock does not have a register of the schools structural types. While we
have an approximate idea, we do not consider that to be of sufficient robustness for the
purposes of this request.
We will be commissioning our surveyors department, Europa, to visit all the schools in the
borough, to provide an initial assessment of building types and structures, as an initial
assessment.
Following that, where the structural type of any buildings are unclear, we will need to
commission further to clarify the status of those buildings, to make sure that we have
identified any that fit into the criteria of system built.
A survey will then be implemented to assess the steel structural columns, and a report
provided, including recommendations for actions in each case.
A qualified contractor will then be appointed to carry out works recommended in the report.
Schools will be provided with an annexe to their asbestos register, as appropriate at each
stage, to ensure that they are full aware, and have in writing the situation with buildings on
their sites.
I will send over to you a programme for the initial works, and on its completion a report on the
situation at Thurrock, and for which buildings we need to seek additional surveys. The same
will happen at each stage, so that HSE are kept informed of our progress.
I will be the contact person for Thurrock Council in this matter. Please contact me if you have
any concerns, would like an update, or have any additional information or guidance which
would help us in completing this exercise.
Regards
Asset Development Advisor
Children, Education & Families
Thurrock Council
750/860
Local Authority: Torbay Council
Asbestos management in system built
schools and system built children’s settings
1. Introduction
DCSF and HSE have designed this questionnaire as a follow up to the
guidance issued by HSE in 2007 on asbestos management in CLASP and
other system-type buildings in schools and other children's settings. See
guidance at www.hse.gov.uk/services/education/asbestos.htm
The questionnaire should be completed by Local Authorities/Local
Education Authorities and Diocese for schools and other children’s settings
where they have or share any responsibility for maintenance. Please
provide nil returns where you do not have any relevant buildings. The
questionnaire will also be useful for all duty holders of these buildings
under the Control of Asbestos Regulations 2006.
The questionnaire also provides an opportunity to raise awareness of the
importance of the 'duty to manage' asbestos. Information about the
condition and location of asbestos containing materials must be provided
to anyone who is liable to work on or disturb them. In particular people
or organisations that have roles in repair, maintenance and
refurbishment should not start until they are given the relevant
information on any asbestos present. Health and safety information on
the dangers and management of asbestos is available at
www.hse.gov.uk/asbestos/index.htm.
1. Please provide some information about your organisation
Organisation:
Torbay Council
Address line 1:
Property Services Group, Aspen Way, Yalberton,
Paignton, TQ4 7QR
Address line 2:
Address line 3:
Address line 4:
Address line 5:
Address line 6:
Contact name:
Contact phone
number:
Contact e-mail:
2. Background
751/860
Certain school buildings constructed between 1945 and 1980 – known as
"system buildings" - have structural columns fire-proofed with asbestos
materials and enclosed by metal casings or cladding. In 2006, HSE
identified that asbestos fibres could escape from these metal casings if:
• there was damaged asbestos beneath the casing; and
• the column casing was vibrated in some way, e.g. by an adjacent door
being slammed; and
• there were gaps or other openings in the casings.
When these gaps and openings are sealed - asbestos fibres cannot escape
from the columns into classrooms.
If you have responsibility for the maintenance and/or repair of nondomestic premises such as schools or other children’s settings, then you
have duties as a ‘dutyholder’ under the Control of Asbestos Regulations
2006.
This means that you should know:
• whether your premises, including system buildings, contain asbestos,
• where it is,
• what condition it is in
You then need to ensure that you manage it properly which includes
telling those people who may disturb it that it is there.
In system buildings you should assume that asbestos materials are
present around structural columns and beneath casings and claddings
unless you know for certain that no asbestos materials are present. You
should also be aware that steel-clad columns with asbestos insulation may
have been incorporated into traditionally-built schools of the time.
The HSE check list on their website contains a list of questions to help you
determine whether you are taking the necessary action or need to do
more to manage the risks from asbestos in system buildings such as
CLASP, SCOLA etc, as detailed in the CLASP guidance, at
www.hse.gov.uk/services/education/asbestos.htm
3. Identification of relevant buildings
1. How many schools and other children's settings do you have
responsibility for that have system-buildings dating from 1945 to
1980?
7
2. How many system-buildings in schools and other children's
settings do you have responsibility for?
7
752/860
3. Please list the different types (e.g. CLASP, SCOLA) and the
number of each type of building that you have responsibility for?
CLASP
SCOLA
SEAC
ORLIT
HILLS
SPOONER
MACE
LAINGSPAN
SIMMS SON AND
COOK
ONWARD
VIC HALLAM
PRATTEN
METHOD
7
CLAW
BRISTOL
ASC
AUSTIN-HALL
BOULTON & PAUL
TIMBER
LESSER BS
STONERE SB
SWIFTPLAN LTD
TERRAPIN LTD
TRANSLINK LTD
WARNICK & SONS
YOUNGMAN SB
Others (please
state)
4. If DCSF and HSE need to access information held by you or
others about the system-buildings for which you have
responsibility please provide a contact name and address?
753/860
Where can DCSF and HSE access information held by you about the
system-buildings for which you have responsibility?
4. Action taken on receipt of alert and guidance
1. Have all relevant system buildings in your schools and
children’s settings been visually inspected to:
a. identify gaps in columns and casings; and?
Yes
b. identify damage to the column casings?; and
Yes
c. identify missing or damaged ceiling tiles?
Yes
2. How many have yet to be visually inspected?
0
3. What is your timescale for completing all visual inspections?
Completed
4. Was any remedial action required? (Yes or No)
No
If yes indicate the type and age of the buildings and the location
of the ACMs needing remedial action?
5. Have you completed all remedial actions? (Yes or No)
Yes
If not, give expected completion dates?
6. Have you encountered any difficulties in completing the
necessary remedial work (e.g. with sealing gaps)?
No.
754/860
5. Confirmation that arrangements are in place to
manage risks
1. Have steps been taken across all your schools and children’s
settings with system-buildings to:
Yes
a. inform relevant staff where
asbestos is likely to be present
including potential contamination
of ceiling voids?
b. provide staff with instructions
not to disturb such materials, lift
ceiling tiles or access voids
unless properly trained and
protected?
c. advise schools, and other
relevant staff of action to take if
they find or suspect damage to
column seals or ceiling tiles and
remind staff and others , eg ,
visiting workers , to report any
damage to column seals or
ceiling tiles?
d. instruct staff not to fix
anything to column casings or
seals to the columns, (e.g. fire
extinguishers, displays,
decorations, etc), in a way that
is likely to damage the casings
or the seals?
e. ensure that all persons,
including visiting workers, who
might disturb asbestos
containing materials are advised
of its presence (e.g. wiring
contractors, caretakers, etc)?
f. ensure that if work with
Asbestos Containing Materials
(ACMs) is likely, that it is carried
out in accordance with the
Control of Asbestos Regulations
2006?
g. ensure that up-to-date
asbestos registers are available?
h. provide asbestos awareness
training for all employees who
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
755/860
No
(If no, please explain current
position)
Yes
could foreseeably be exposed to
asbestos, eg, caretakers and
other maintenance staff?
i. consult Health and safety
representatives about the
management of asbestos in
relevant system built premises?
No
(If no, please explain current
position)
Yes
Explanation of current position relating to any no answers to a) to i)
above:
2. Does every school have arrangements in place to rectify
damage to columns and casings? (yes or No)
Yes
If Not please explain:
3. Does every school have arrangements for ongoing inspection,
maintenance and repair of the seals and ceiling tiles as necessary?
(yes or no)
Yes
If Not please explain:
4. Do you have arrangements to ensure that the control measures
detailed in this section remain effective, eg, by monitoring the
arrangements, periodic reminders to staff, etc? (yes or no)
Yes
Pl