Study Abroad and Work Placement Pre-Departure Briefing 20 April 2016

Study Abroad and Work Placement
Pre-Departure Briefing
20 April 2016
Section 1:
Your Academic Programme
Abroad
All students who will be
studying for credit at another
university in 2016-2017.
A New Academic Culture
Dr Stephen Tyre
Pro Dean (Advising)
Faculty of Arts and Divinity
Academic Culture
Be prepared for different styles of teaching and learning e.g.
•
•
•
•
Different expectations with regard to written work
Different class types and sizes
More or less contact time
Different modes of assessment
Academic culture will vary across all of our partner
institutions
Academic Culture
Familiarise yourself as much as possible before you start:
• Attend any School or CSA briefing sessions
• Speak to students who have been already
• Research academic guidance on the host institution
website
• Read any orientation materials from your host
institution
Academic Culture
When you arrive:
• Attend any orientation sessions for visiting students
• Use academic support available at the host institution
e.g. is there an academic support unit similar to
CAPOD?
• Use office hours where available
Academic Culture
DO:
• Seek help when you need it
• Remember that you are entitled to the same support as
regularly enrolled students at the host institution AND
that you are subject to the same rules and regulations
DON’T:
• Make assumptions based on your experience at St
Andrews – check local policies e.g.
• What is the host’s policy on late submission of work?
Academic Culture
The first few weeks at your host institution may be
challenging – allow yourself time to settle in
If you think about coming home:
• Give yourself time to think about your options carefully
• Seek advice from your Study Abroad Co-ordinator and
CSA
NB It is extremely unlikely that you will be able to join
the St Andrews semester after week 2
The WIYA Dissertation
• Related to the country or area
• Supervisor in St Andrews
• Topic to be approved by November
• Submitted in May
The WIYA Dissertation
French, German, Italian, Spanish
Written dissertation 5,000 words (80% of final grade).
Ten-minute oral examination (20% of final grade).
Russian
Written dissertation 4,000 words (80% of final grade).
Ten-minute oral examination (20% of final grade).
Split WIYA
Written dissertation 5,000 words (4,000 in Russian) (80% of final grade) in
one of the two WIYA languages.
Ten-minute oral examination (20% of final grade) in the other of the two WIYA
languages.
http://www.standrews.ac.uk/modlangs/undergraduatestudents/yearabroadhandbook/yagui
delines/
Pre-advising
• If you are studying abroad for a full year, you should
not pre-advise on the St Andrews system
• If you are studying abroad for one semester, you
should pre-advise now for the semester you will
spend in St Andrews
Credit and Grade Conversion
Alan Dearle
Dean of Science
Kinds of external placement
• With integrated year abroad:
• 60 credits WIYA (dissertation)
• External placement:
• 120 credits (Biology Chemistry etc.)
• Study overseas Year abroad:
• 120 credits
The Process
• All subjects to be studied overseas must be agreed as part of your
learning agreement.
• Provisional agreement must be made before travelling overseas
• You must confirm your choices once enrolled overseas and this must
be signed off by your Study Abroad Co-ordinator
studyabroad@
• Print, sign and return your approved Learning Agreement to CSA no
later than four weeks after arrival at your host institution
The Learning Agreement
Failure to return it within the four week timeframe will have terrible
consequences
The Learning Agreement
Failure to return it within the four week timeframe will have terrible
consequences:
• Any credits awarded overseas will not be recognised by St Andrews.
• Students would remain liable for tuition fees for the semester(s) of study
abroad.
• Permission to study abroad in Semester Two would be withdrawn (if
applicable) and students would be expected to return to St Andrews.
• Erasmus+ students would be required to return their Erasmus Mobility Grant
to the University.
The Learning Agreement
• The learning agreement is available to download from the
Collaboration & Study Abroad webpages
https://www.st-andrews.ac.uk/studyabroad/outgoingstudents
Before you go
• Familiarise yourself with the Policy on credits
and grade conversions for study abroad.
www.st-andrews.ac.uk/studyabroad/outgoingstudents/CreditandGradeConversion
• Ask your Study Abroad Co-ordinator(s) before you go abroad if you
have any questions.
• Discuss any circumstances likely to affect academic performance with
your Study Abroad Co-ordinator(s).
Module Choices
• You must enrol in a normal full-time load at the host institution
• Students must take appropriate recognised subjects
• Modules should provide adequate preparation for the next level at St
Andrews
• Language modules for international students do not count toward
the normal credit load
• No allowance will be made in grade conversion for unauthorised
over-reaching
While you are abroad
• Any subsequent changes to your programme whilst abroad must be
approved by your Study Abroad Co-ordinator(s) and an amended
Learning Agreement completed and returned to CSA
• Signal any academic problems you encounter while you are away AT
ONCE to your Study Abroad Co-ordinator(s) in St Andrews
• Before you leave your host institution, ensure you follow any
procedures in order to allow them to release your transcript to St
Andrews. No credit will be transferred until we receive an official
transcript of your results
Grade Conversion
• Grades awarded by other institution are converted to St Andrews
grades on return.
• All approved modules will be converted back; there will be no
retrospective discounting of credits
• The partner institutions’ grades are taken as accurate.
• Application of the standard conversion rate is expected by the Deans.
• Any departures from standard conversion rates are EXCEPTIONAL and
have to be fully explained and justified by the School
On your return to St Andrews
• Submit any evidence you wish your School to consider in the grade
conversion process to your Study Abroad Co-ordinator(s) by the end
of Week 2 in the semester immediately following your Study Abroad
period(s).
• Bring back copies of your work
• In case a second round of grading is necessary (next slides)
• Conversions effected in Schools using Standard Conversion Tables
• Proposed conversions submitted to the Deans for approval of methodology
used
• Approved credit and grade conversions added to your student record and
used in degree classification
Grade Conversion
• Where an overseas marking band covers more than one St Andrews
grade, the default conversion will be the lower of the St Andrews
grades.
• For higher grades, supporting information and further evidence
required, e.g.
• Class position
• Tutors’ notes (advisory only)
• Proposed conversions above the base level must be based on evidence and
academic judgement
Querying Grades
• While abroad:
• To contest a grade obtained during Study Abroad, take the matter up
immediately with your host institution.
• It will be dealt with under local rules at the partner institution before you
leave. The partner institution’s rules will apply.
• On return to St Andrews:
• A student appeal against the St Andrews conversion of study abroad grades
should be lodged with the Head of School within five working days of the
results being posted on your student record by Registry.
All outbound STUDY students must:
• Choose modules carefully, in consultation with your Schools, and as
far in advance as possible
• Complete and return a Learning Agreement within four weeks of
commencing your placement
• Keep in touch with your Study Abroad Co-ordinator(s)
Online Resources
https://www.st-andrews.ac.uk/studyabroad/
/outgoingstudents
/CreditandGradeConversion
studyabroad@
onlinelearninginsights.wordpress.com/
Section 2:
Before You Go
All students who will be studying
or working abroad (or in UK) in
2016-2017 as part of an approved
programme.
Procedures and Contacts
Bronagh Crosse
Collaborations & Study
Abroad
Please ensure you have signed
the register at the door.
No signature = no attendance
Collaborations & Study Abroad Team
Registry
St Katharine’s West
16 The Scores
T: 462245
E: [email protected]
W: www.st-andrews.ac.uk/studyabroad
Consultation hours: 2-4pm, Mon-Fri
Facebook:
https://www.facebook.com/groups/22910085385
2350/
Permission
Permission to participate in your external programme is
conditional upon:
• Successful completion of modules this year and
progression to Honours (plus any additional School
requirements);
• Your attendance today;
• Your agreement of Terms & Conditions: https://www.standrews.ac.uk/studyabroad/outgoingstudents/documentati
on/
CSA Forms for Students Studying Abroad
• Pre-departure Agreement
• Learning Agreement:
• Draft agreed with your School before you leave St
Andrews
• Signed copy returned to CSA within four weeks of arrival
at host institution
• Student Report (on completion of placement)
All forms can be downloaded from our webpages:
https://www.standrews.ac.uk/studyabroad/outgoingstudents/documentation/
PLUS Erasmus+ forms if eligible
Students Studying Abroad
NB: You must also apply to your host institution
CSA can help you with process, but it is your
responsibility to ensure you meet deadlines and
application requirements
CSA Forms for Students on Work Placements
• Pre-departure Agreement
• Work Placement Agreement (8 weeks prior to your departure)
or
• Work Placement Agreement Language Assistant (no later
than one month after arrival)
• St Andrews Student Report (on completion of placement)
All forms can be downloaded from our webpages:
https://www.standrews.ac.uk/studyabroad/outgoingstudents/documentation/
PLUS Erasmus+ forms if eligible
Visas and Passports
• Check that your passport is valid and will cover you for
the duration of your placement and your return to the UK
• If applicable, start the visa process for your host
destination NOW
• If you need help with the visa process, please contact
CSA
• If you need advice about your UK visa, please contact
the ASC
• Photocopy all your personal documents i.e. passport,
UK ID Card, driving licence and email them to yourself
Status Letters
If your need a letter confirming you are going to be on
Study Abroad or WIYA/ External Placement, this can be
requested from CSA:
• Letters produced after exam results will confirm
placements
• Letters produced now will confirm your intention to
participate in a placement
If you decide not to go abroad next session, you
MUST inform the University (and your funding body)
Online Matriculation
• The Online Matriculation facility will be available from mid-August
• All students will be contacted via their University email account when
the online system opens
• All Study Abroad/ Work Placement students will be expected to
register for 2016-2017 using the Online Matriculation facility
• Early/mid-September: deadline for completion of online matriculation
• Email confirmation will be sent to your University email account once
the process is complete
NB Students who do not complete Online Matriculation on time will
fall under the Failure to Register policy
Online Matriculation
As part of Online Matriculation you will be asked to:
• Confirm your placement details (inc. start and end
date)
• Update your contact details – ensure that you include
a local telephone number
It is extremely important that you complete both of these
steps and ensure your placement dates are accurate.
St Andrews Abroad Students
North America: Academic Culture Session:
• Thursday 21 April, 1pm, St Mary’s Lecture Room 2
Australia/Singapore: Academic Culture Session:
• Thursday 21 April, 2pm, St Mary’s Lecture Room 2
Download our country guides:
http://www.standrews.ac.uk/studyabroad/outgoingstudents/academicinfo
rmation/academicculture/
Insurance
Kenneth Stewart
Environmental, Health &
Safety Services
Travel Insurance
Insured: University of St Andrews
Insurer: AIG – Globe Cover
Policy Number: 0015901761
Period of Insurance: 1st Aug 2016– 31st July 2017
Immediate assistance by contacting:
AIG – Globe Cover (24/7 Emergency Helpline)
Phone +44 (0) 20 8253 7400
Univ. Insurance Contact: [email protected]
AIG: www.aig.co.uk/globecover
Foreign & Commonwealth Office:
www.gov.uk/foreign-travel-advice
Travel Insurance
(£100 Policy excess)
Benefits:
• Emergency Medical Expenses…….Unlimited
• Medical Repatriation
• Cancellation & Curtailment
• Personal Liability Insurance
• Baggage Delay
• Loss of or damage to Personal Items
• Loss of Travel Documents (passport etc)
NB Some host universities may insist that you
purchase their campus health insurance.
Section 3:
Money Matters and Student
Support
All students who will be studying
or working abroad (or in UK) in
2016-2017 as part of an approved
programme.
Money Matters and Student
Support
Bronagh Crosse
CSA
Joyce Lapeyre
Student Services
Tuition Fees – How much?
Full fees (Arts, Divinity, Science) in 2016/17 will be:
£1,820 for Home students (Scotland/EU)
£1,820 for RUK students who started pre-2012
£9,000 for new regime RUK students (England, Wales, N.Ireland) who
commenced their studies from 2012.
£17,890 for Overseas students
Half fees (Arts, Divinity, Science) in 2016/17 will be:
£910 for Home students (Scotland/EU)
£910 for RUK students who started pre-2012
£4,500 for RUK students (England, Wales, N.Ireland) who commenced
their studies from 2012.
£8,945 for Overseas students
Tuition Fees – Full or Half?
Tuition fees are based on credits:
Study Abroad*
External Placements
120 credits
120 credits
Full fees
Full fees
All WIYA placements
60 Credits
Half fees
* One semester RLUS Study Abroad students will be liable
for half their normal fee for the semester, and will be liable
for RLUS fees.
Tuition Fees – Payment
Pay in full – On-line, bank giro credit, international
transfer (e.g. Western Union), cash (don’t send by post!)
By instalment – card instalment or bank giro credit
The ASC (Advice & Support Centre) - 79 North Street, St
Andrews
Email: [email protected]
Tuition Fees – Funding and Loans
• There will be a tuition fee generated for every Study Abroad, WIYA
and External Placement student, whether you pay your own tuition
fees or have them paid on your behalf.
• It is your responsibility to notify your loan or funding body (e.g.
SAAS or SFE/SFW/SFNI) that you intend to undertake Study
Abroad or an External Placement – you should do this NOW.
• Please be aware that your funding body may not provide a tuition
fee grant/ loan for full tuition fees.
• When you complete your tuition fee application, your term dates
should be your host institution dates.
SAAS funded students (non-Erasmus+)
Study Abroad (full year or one semester)
•
•
•
•
Eligible for full tuition fees from SAAS
Student Loan
Assessed or non-assessed
Young Student Bursary Income Assessed
Note: Support for travel may be available
External Placement and WIYA (full year)
• Eligible for half tuition fees and student loan
SAAS funded students (Erasmus+)
Study Abroad (one semester)
•
•
•
•
Eligible for full tuition fees from SAAS
Student Loan
Assessed or non-assessed
Young Student Bursary Income Assessed
Note: Support for travel may be available
Information about Erasmus+ Mobility Grant funding to follow
SAAS funded students (Erasmus+)
If you spend the full 2016-2017 academic year on an Erasmus+ Study
Abroad, External Placement or WIYA programme, you must apply to
SAAS for tuition fee funding.
External Placement and WIYA (full year)
• Eligible for half tuition fees and student loan
In addition, you may be eligible for:
• Student Loan
• Young Student Bursary (Study Abroad only)
• Support for travel may be available
Information about Erasmus+ Mobility Grant funding to follow.
Students from the rest of the UK (non-Erasmus+)
Study Abroad (one semester)
• Full tuition fee loan available from the SLC
Study Abroad (full year) Including Full Year External Placements and WIYA
• Half tuition fee loan available from the SLC
Students spending all of 2016-2017 on a Study Abroad placement may
also apply to the University for a needs-based tuition fee scholarship
to a maximum of £3,600. Students should seek advice about
eligibility criteria and application process from the CSA team.
Students from the rest of the UK (Erasmus+)
Study Abroad (one semester)
• Full tuition fee loan available from the SLC
If you spend the full 2016-2017 academic year on an
Erasmus+ Study Abroad, External Placement or WIYA
programme, your tuition fees will be covered through the
Erasmus+ programme. You do not need to apply for a
tuition fee loan.
Information about Erasmus+ Mobility Grant funding to
follow.
Students from the rest of the UK
(Erasmus+ and non-Erasmus+)
Study Abroad students may also be eligible for:
Student Loan
- non-assessed or income assessed
Maintenance Grant
- income assessed
Travel
- income assessed
Visa Expenses
- income assessed
External Placement and WIYA students may also be eligible for:
• (Erasmus) Funding
• Reduced student loan (non-Erasmus)
Students undertaking unpaid placements should consult the Money
Adviser for further information
US Federal Loans
• If you normally apply for a US Federal Loan, you should
contact the US Loans Team at St Andrews now to check
what funding options are available to you: [email protected]
Student Support & Visas
Joyce Lapeyre
Student Services
International Students
• Do you need a visa?
• Will your current UK visa and passport be valid for your
return to the UK after your studies?
• Any Visa queries contact Jacky/ Cindy:
[email protected]
Students with Disabilities
• In order to share information about your support
requirements please contact the Disability Team here,
and with your permission, they can liaise with your
institution
• If you receive DSA or employ a personal helper you
should contact the Disability Team as soon as possible.
• If you have any questions then you should contact the
Disabilities Team: [email protected]
Financial assistance from Student Services when
you are on your study abroad and have unexpected
money issues
• UK students are eligible to apply to the Discretionary Fund
http://www.standrews.ac.uk/students/money/financialsupport/discretionaryfun
d/
• EU and International Students are eligible to apply to the
International Student Hardship Fund http://www.standrews.ac.uk/students/money/financialsupport/internationalstu
denthardshipfund/
• Student will apply online via eVision Scholarships and Funding
from August/September 2016
Contact Details
Joyce Lapeyre, Money Adviser, Student Services
E: [email protected]
T: 01334 462720
Section 4:
Living Abroad
All students who will be
studying or working abroad in
2016-2017 as part of an
approved programme.
Accommodation Abroad
• Accommodation is NOT guaranteed at many of our
exchange partners
• Accommodation is your responsibility so make sure you
plan ahead and research your options
• Ensure you meet application deadlines
• See further advice at: http://www.standrews.ac.uk/studyabroad/outgoingstudents/accommodati
onandlivingabroad/
NB Where St Andrews requires students to live in
accommodation managed by the host institution, students
must live there for the entire Study Abroad semester/year.
Accommodation Abroad
• If working abroad, ask your employer/ school for advice
• Be mindful of your commute time to work
• Don’t feel pressured into taking accommodation which your
employer/ school suggests
• Never visit potential accommodation alone
• Ensure you have an official contract
• Consider living with native speakers
Personal Safety
• Be mindful of general safety precautions no matter where
you are e.g.
• Walking home at night
• Letting friends know where you are
• Being careful with drinks
• Be aware of advice specific to a destination e.g.
• Health risks and vaccination requirements
• Any unsafe areas of a host city
Personal Safety
• Follow any School guidance about the destination
• Check Department of Health advice:
http://www.nhs.uk/NHSEngland/Healthcareabroad/countryg
uide/Pages/EEAcountries.aspx
• Check FCO guidance:
www.gov.uk/foreign-travel-advice
• Register with embassy/consulate on arrival
NB If you feel unsafe in your destination, report this to
the relevant authorities abroad and to St Andrews
immediately
Keeping in touch
• Please ensure you keep your personal details updated
on the student portal
• It is vital that the University has:
• Your address abroad
• A contact telephone number abroad (preferably
landline and mobile)
• Remember to check your St Andrews email regularly
(at least twice per week) - this will be our primary means
of communicating with you
Please respond in a timely manner to all requests for
information from the CSA team
Keeping in touch
• Join our Facebook group:
https://www.facebook.com/groups/229100853852350/91
2019148893847/?notif_t=group_activity
• Keep in touch with your family and friends here – we
cannot respond to queries from parents
• Think carefully and talk to family before you make any
life-changing decisions
In case of emergency:
•
•
•
•
•
Keep a note of the University’s emergency contacts
Keep a note of the University’s insurance details
Be aware of consular assistance available
Follow advice of your host institution/ employer
Keep in touch with CSA and your Study Abroad Coordinator
NB In the event of any international incident, the University
will follow UK FCO guidance about travel. Instructions given
by St Andrews staff in such situations will apply to ALL
students.
Conduct
• Remember that you are an ambassador for St Andrews.
• Be mindful of the customs and laws of the host
community.
• Remember that you will be subject to the disciplinary
regulations of your host university/employer.
• While abroad, students remain subject to the nonacademic misconduct policy of St Andrews. Partners
will report serious disciplinary incidents to the University.
Working Abroad
• Be mindful that you will be in a professional workplace
environment
• You may have to commute to work
• You will face challenging situations, including working
with difficult colleagues
• Raise any concerns with your employer
• Top tips for working abroad: http://www.standrews.ac.uk/studyabroad/outgoingstudents/opportunit
iesabroadandhowtoapply/workingabroad/modernlangua
ges/topstipsforworkingabroad/
At Home and Abroad Society
Representatives for a variety of destinations
[email protected]
Find them on Facebook
Nightline
Who are we?
• Nightline - a confidential and anonymous listening and info service
run by students for students. Open 8pm to 7am every night halls are
open in St Andrews.
What do we do?
• We are there for you to discuss anything that might be on your mind.
This may be subjects like academic stress or depression, or relevant
to your years abroad, such as homesickness, or difficulties settling in
to a new country. We are also on hand to answer any information
requests, such as the nearest bus station or next flight home. No
matter what the subject, or where you are in the world, Nightline will
be there to listen.
How can you get in touch?
Call us on +44334462266 or email us at [email protected]
Returning to St Andrews
• Student Services
• At Home and Abroad Society
• Centre for Academic, Professional and Organisational
Development (CAPOD) – academic support
• CSA events
• CSA promotion
• Photo competition
Important University Contacts
Study Abroad Coordinator
Matriculation: [email protected]
General Undergraduate: [email protected]
Tuition Fees: [email protected]
Fee payment: [email protected]
Student Services: [email protected]
Section 5:
Erasmus+
Brenda Marin
CSA
All students who will study or
work in the EU* or EEA in
2016-2017.
*Not in the UK
What is Erasmus+?
• New EC educational programme for 2014-2020
www.erasmusplus.org.uk
• UK National Agency = The British Council and Ecorys
“Key Action 1: Learning Mobility
of Individuals is all about
providing opportunities for
individuals to improve their
skills, enhance their
employability and gain cultural
awareness.”
Erasmus+ at St Andrews
Key Action 1:
•
Study Mobility: European exchange programmes
•
Placement Mobility: Language Assistants, Modern
Languages Work Placements and Chemistry & Biology
External Placements.
NB: Erasmus+ is an evolving programme and the University
does not have full operational control – please be patient.
www.st-andrews.ac.uk/studyabroad/outgoingstudents/erasmus
Erasmus+ Eligibility 2016-2017: Key Criteria
•
•
•
•
•
•
•
•
Registered student at St Andrews
Minimum 3 month placement for study
Minimum 2 month placement for work*
EU member states plus EEA
Exchange partner or approved work/external placement*.
Credit-bearing
Restrictions related to prior Erasmus funding
Automatically nominated to the Erasmus+ programme and
eligibility to the Erasmus+ grant
Full details:
http://www.st-andrews.ac.uk/studyabroad/outgoingstudents/erasmus/
* See the Study Abroad webpages for details & exceptions.
Erasmus+ Mobility Grants
•
•
•
•
•
•
Students participating on an Erasmus+ study or work
placement are eligible to receive the Erasmus+ grant
Grants are calculated on a monthly rate and are provided as
a contribution to the costs of the Erasmus+ mobility period
Grant amounts are determined by the UK National Agency.
For 2016/7:
• Study placements: €250 - €300
• Work placements: €350 - €400
St Andrews receives the money from the British Council in
Euros
We pay you in Sterling
You will need to verify your bank details are up-to-date on
your student record prior to departure
Full details online:
http://www.standrews.ac.uk/studyabroad/outgoingstudents/erasmus/erasmusfeesandfunding/
Erasmus+ Mobility Grants
•
Payments:
• Payments are made in three instalments
• First instalment is 80% of your Erasmus+ grant
• Second instalment is 10% of your Erasmus+ grant
• Third instalment is the remaining 10% of your Erasmus+ grant*
• Full year students
• Expect first payment in September
• Expect second payment in February
• Semester One students
• Expect first payment in September
• Second payment in December
• Semester Two students
• Expect first payment in February
• Second payment in May
NB: The third and final payment is made upon completion of your mobility placement and the
completion of all compulsory Erasmus+ requirements. Additionally, adjustments may
need to be made to your final payment based on the Certificate of Attendance dates
submitted.
Erasmus+ Mobility Grants
While you are abroad you must complete a number of
documents in order to meet the requirements of your
Erasmus+ status.
Failure to do so may delay your second grant payment or may
mean that you will be required to return your Mobility Grant.
The Erasmus+ Document Journey
Erasmus+ Documents
•
•
•
•
•
•
•
Erasmus+ Mobility Contract (issued via email)
Erasmus+ Learning or Work Placement Agreement*
Student Acknowledgement of Receipt of Grant (SARG) x 3
Erasmus+ Student Report (Study/Placement)
Certificate of Attendance
Erasmus+ Completion to Learning or Work Placement
Agreement*
OLS Assessment (if applicable) X 2
*You much complete the correct Erasmus+ Work Placement Agreement
(there is a specific WP for British Council Language Assistantships)
Erasmus+ Documents continued
•
PLUS Documents for all study and placement students:
• Pre-Departure Agreement
• St Andrews Student Report Study/Work
NB: Forms are subject to change by the EU and British
Commission. Please see the CSA webpages for further
details.
Erasmus+ Documents: Hard Copy or Electronic?
Erasmus+ Documents: Hard Copy (or PDF of
signed document)
•
Erasmus+ Mobility Contract
• Require a scanned signed electronic copy emailed to

[email protected]
•
Require the original hand signed hard copy to be
delivered to Study Abroad
• Certificate of Attendance
• Completed and hand signed by host
• Scanned and emailed

•
[email protected]
Agreement
Erasmus+ Documents: Hard Copy (or PDF of
signed document)
Erasmus+ Learning Agreement Erasmus+ Work Placement
• Hand signed by;
Agreement*
• Student
• Hand signed by;
• Host Institution
• Student
• Scanned & emailed
• Host Institution
 [email protected]
• Scanned & emailed
• School coordinator(s)
 [email protected]
• CSA representative
• School coordinator
• CSA representative
*Choose correct Erasmus+ work
placement agreement (There is a
specific British Council Language
Assistantship agreement)
Erasmus+ Documents: Hard Copy (or PDF of
signed document)
Erasmus+ Change to Learning
Agreement form*
• Only if a change is required
• Hand signed by;
• Student
• Host Institution
• Scanned & emailed
Erasmus+ Change to Work
Placement Agreement form*
• Only if a change is required
• Hand signed by;
• Student
• Host Institution
• Scanned & emailed
 [email protected]
 [email protected]
• School coordinator(s)
• CSA representative
• School coordinator
• CSA representative
*May not be required for your study
placement
*May not be required – Choose
correct Erasmus+ work placement
agreements (There is a specific
British Council Language
Assistantship agreement)
Erasmus+ Documents: Hard Copy (or PDF of
signed document)
Erasmus+ Completion to
Learning Agreement form
• Hand signed by;
• Student
• Host Institution
• Scanned & emailed
 [email protected]
• School coordinator(s)
• CSA representative
Erasmus+ Completion to
Work Placement Agreement
form*
• Hand signed by;
• Student
• Host Institution
• Scanned & emailed
 [email protected]
• School coordinator
• CSA representative
*Choose correct Erasmus+ work
placement agreements (There is a
specific British Council Language
Assistantship Agreement)
Erasmus+ Documents: Electronic
•
•
•
OLS Assessment Results (if applicable) x 2
Grant Receipt Forms SARGs x 3
St Andrews Student Report Form
• Email both to
 [email protected]
Other Requirements and Documents: Erasmus+
•Pre-Departure
Meeting Attendance
•Pre-Departure Agreement Form
• Electronically completed and emailed
 [email protected]
•Erasmus+ Study/Work Report
• At the end of your mobility placement you will
receive an email inviting you to complete this
report
• This report is compulsory
• This is a different report from the St Andrews
student report
Erasmus+ Show Me the Money!
•To
receive payment you must ensure that you have:
• Completed the relevant documents before you leave St
Andrews so that the CSA team can assess your
eligibility
• Submitted your UK bank details on your student portal.
• Completed matriculation at St Andrews
Erasmus+ Show Me the Money!
•Continued:
To receive payment you must ensure that you
have:
• Completed, signed and returned your Erasmus+
Mobility Contract
• Complete all compulsory requirements and documents
while on your mobility placement
• Ensure upon completion of your mobility you have
submitted and completed all compulsory documents
and requirements
NB: Failure to comply may result in adjustment in funding, loss of
funding or repayment of partial or all of your Erasmus+ grant
NB: If you are on a German British Council Language Assistantship
Program you are not eligible to receive Erasmus+ grant funding for
the 2016-2017 academic year
Erasmus+ Work Placement British Council
Language Assistantship in Germany
• Due to circumstances outside of the control of both the
University of St Andrews and the British Council those
students participating on a German in Germany British
Council Language Assistantship placement will not be
eligible for Erasmus+ grant funding
• You will however, need to complete all the required
Erasmus+ work placement British Council Language
Assistantship documentation
• You will need to complete all other relevant Erasmus+
documentation and requirements as stated in the
previous slides (minus the SARG forms)
NB: If you are on a German WIYA placement in Germany
you are eligible to receive Erasmus+ grant funding
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Questions?
[email protected]