2 9 APPROVED

APPROVED
OCT 2
9 2013
MICHIGAN STATE
ADMINISTRATIVE BOARD
Lansing, Michigan
October 15, 2013
A regular meeting of the State Administrative Board was held in the Lake Superior Room,
1st Floor, Michigan Library and Historical Center, on Tuesday, October 15, 2013, at 11:00
a al.
Present:
David Murley, Deputy Legal Counsel, representing Rick Snyder, Governor,
Chairperson
Nat Forstner, Chief of Staff, representing Brian Calley, Lt. Governor
Rose Jarois, Director, Department Services Administration, representing
Ruth Johnson, Secretary of State
Michael Reilly, Assistant Attorney General, representing Bill Schuette, Attorney
General
Melissa Castro, Assistant Deputy Treasurer, representing Andy Dillon, State
Treasurer
Carol Eastlick, State Assistant Administrator, Office of Financial Management,
representing Michael P. Flanagan, Superintendent of Public Instruction
Laura Mester, Chief Administrative Officer, representing Kirk T. Steudle,
Director, Department of Transportation
Sherry Bond, Secretary
Others Present:
Patrick Mullen, Shelby Troub, Department of Technology, Management and Budget; Bill
Rotfiers, Department of Transportation;
1.
CALL TO ORDER:
Mr. Murley called the meeting to order and led the Pledge of Allegiance to the Flag.
2.
READING OF MINUTES OF PRECEDING MEETING AND APPROVAL
THEREOF:
Mr. Reilly moved to approve the minutes of the special meeting of September 30, 2013.
Supported by Ms. Jarois, the motion was unanimously adopted.
3.
HEARING OF CITIZENS ON MATTERS FALLING UNDER JURISDICTION OF THE
BOARD:
None
4.
COMMUNICATIONS:
None
October 15, 2013, No. 2
5.
UNFINISHED BUSINESS:
None
6.
NEW BUSINESS:
RETENTION AND DISPOSAL SCHEDULES:
DEPARTMENT OF NATURAL RESOURCES, Fisheries Division, 10/15/2013
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET,
IT Customer Services, 10/15/2013
Office of Infrastructure Protection, 10/15/2013
Ms. Mester moved to approve the Retention and Disposal Schedules. Supported
Ms. Castro, the motion was unanimously adopted.
7.
REPORTS AND RECOMMENDATIONS OF COMMITTEES:
(Please see the following pages)
by
APPROVED
October 15, 2013, No. 3
October 15, 2013
Michigan State
Administrative Board
COMMITTEE REPORT TO THE
STATE ADMINISTRATIVE BOARD
The Honorable Rick Snyder, Governor
and
Members of the State Administrative Board
A regular meeting of the Building Committee was held at 11:00 a.m.
on October 8, 2013. Those present being:
Chairperson : :
Melissa Castro, representing
State Treasurer Dillon
Approved-N\
Member:
Dave Murley, representing
Governor Snyder
Approved
Member:
Jenell Leonard, representing
Lt. Governor Calley
Approve
Others: Frank Monticello, Michael Reilly, Department of Attorney General;
William Kordenbrock, Department of State; Sherry Bond, Janet Rouse,
Shelby Troub, Department of Technology, Management and Budget; Bill
Rottiers, Department of Transportation
Ms. Castro called the meeting to order.
The Building Committee Regular Agenda was presented.
Following discussion, Mr. Murley moved that the Regular Agenda be
recommended to the State Administrative Board for approval. Supported
by Ms. Leonard, the motion was unanimously adopted.
Ms. Castro adjourned the meeting.
October 15, 2013, No. 4
09/3013 — 1:50 pm - FINAL
AGENDA
BUILDING COMMITTEE / STATE ADMINISTRATIVE BOARD
October 8, 2013 / October 15, 2013
11:00 A.M. Lake Superior Room 1 st Floor
Michigan Library and Historical Center
This agenda is for general informational purposes only. At its discretion, the Building
Committee may revise this agenda and may take up other issues at the meeting.
AWARD OF CONSTRUCTION CONTRACT
1 DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET, FLINT —
Flint State Office Building — Interior Renovations
File No. 071/12354.JAN- Index No. 53322 - Contract No. Y 13542
Recommended Contract Award: B and B Construction Services, LLC, St. Clair
Shores; $6,100,000.00
Description and Justification
The purpose of this contract is to renovate all floors of the existing building, including
the lobby and entrance vestibules. The renovations include new ADA toilet rooms,
ceilings, lighting, interior doors and frames, security upgrades, mechanical, electrical,
exterior signage, and replacement of the crosswalk skylight system. The interior building
systems are over 30 years old and do not meet current building codes.
Funding Source
100% State Building Authority Funds
2. DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET, LANSING
— G. Mennen Williams Building — Upgrade Restrooms
File No. 071/13044.JAN- Index No. 11740- Contract No. Y 13543
Recommended Contract Award: Moore Trosper Construction Company, Holt;
$1,094,000.00
Description and Justification
The purpose of this contract is to renovate the restrooms on all seven (7) floors of the
existing building. The restrooms currently do not comply with current standards, building
codes, or the ADA.
Funding Source
100% Lump Sum Special Maintenance Funds - GF
1
October 15. 2013, No. 5
09/3013 — 1:50 pm - FINAL
AWARD OF DESIGN/CONSTRUCTION CONSULTING SERVICES CONTRACT
3. DEPARTMENT OF CORRECTIONS, VARIOUS CITIES—Various Correctional
Facilities — Personal Emergency Locator Systems
File No 472/13165.GAG — ITEM 6- Contract No. Y 13444
Recommended Responsive Proposal: J. Ranck Electric, Inc., Mt. Pleasant;
$13,188,941.67
Description and Justification
The purpose of this contract is to provide Design and Construction Consultant Services
necessary to install Personal Emergency Location Systems (PELS) at the following
correctional facilities: Alger, Baraga, Carson City, Charles Egeler Reception and
Guidance Center, Ionia, Kinross, Saginaw and Women's Huron Valley. The Design and
Construction Consultant will provide all required professional design, project
management and construction services. The PELS will provide complete coverage of
each facility to locate correctional facility staff in case of emergency. Building interiors
will require coverage accuracy to allow 100% location within 30 feet. The grounds within
the secured perimeter will require coverage accuracy to allow 90% location within 350
feet. All systems will report back to a single control center located in the Administration
building of each site. The monitor system will initially be stand-alone at each site.
Provisions will be included in the design to allow for connection to the State network
with centralized monitoring in the future.
Funding Source
100% Agency Operating Funds
MODIFICATIONS TO PROFESSIONAL SERVICES CONTRACT
4. DEPARTMENT OF ENVIRONMENTAL QUALITY, KEWADIN — Residential
Wells, Torch Lake Township — Recommission the Remediation System
File No. 761/09165.SAR - Index No. 44351 - Contract No. Y09112
AECOM of Michigan, P.C., Lansing; Modification No. 3, Increase $96,155.34
ISID No. 286 Assignment No. 2
Description and Justification
The purpose of this modification is to have the professional re-commission the
remediation system at this site. The professional will arrange for a trailer-mounted soilvapor gas extraction (SVE) system brought to the site along with two empty activated
carbon vessels. The professional will arrange to have the SVE system hooked up to the
existing underground vapor collection system and energized. After running this pilot
system long enough to collect data for the design of a new full-scale SVE collection
system, the professional will determine the design parameters for the eventual design of
the full-scale SVE collection system and prepare a document summarizing this work for
the Department of Environmental Quality.
Funding Source
100% Refined Petroleum Funds
2
October 15, 2013, No. 6
09/3013 - 1:50 pm - FINAL
Base Contract
Modification No. 1
Modification No. 2
Modification No. 3
Total Contract
Provide professional environmental
investigation and quarterly monitoring
services including defining the extent of
contamination, initiating interim
response efforts to recover free
product, conducting three quarterly
groundwater monitorings and
submitting a focused feasibility study to
address the acute risk at the site.
Approved Director's Agenda 01/09/09
$166,023.24 Provide professional architectural
and/or engineering services to continue
quarterly monitoring of groundwater to
evaluate the spread of contamination
and implement interim response
activities to address the free product.
Approved Director's Agenda 12/11/09
$32,347.41 Provide professional architectural
and/or engineering services for pilot
testing of remediation technology at this
leaking underground storage tank site.
The professional shall contract with
remediation contractors to test the most
promising methods for cleanup of this
site. The results obtained will be used
to design future full-scale remediation
system.
Approved Director's Agenda 06/10/11
$96,155.34 See justification above
$378,493.81
$83,967.82
REVISIONS TO CONSTRUCTION CONTRACT
5. DEPARTMENT OF MILITARY AND VETERANS AFFAIRS, MARQUETTE —
Jacobetti Home for Veterans — Bath, Shower Room, HVAC Renovations
File No. 511109345.RAA - Index No. 85000- Contract No. Y11132
Closner Construction and Sales, Marquette; CCO No. 13, Increase $26,681.22
Description and Justification
The purpose of this change order is to provide for slab removal, replacement and
required shoring at the Chapel Entrance, During demoliton of the Chapel Entrance and
the courtyard, unforeseen conditions were discovered and the professional
recommended the removal and replacement of unsuitable soils to accommodate the
proposed concrete layout and assure proper subgrade installation. The tinted glass at
the Family Room will provide a more comfortable and energy efficient application
instead of the originally proposed clear glass windows.
3
October 15, 2013, No. 7
09/3013 - 1:50 pm - FINAL
Funding Source
100% Veterans Administration Grant Funds
Base Contract
$269,200.00
Change Order No. 1
$33,911.56
Change Order No. 2
Change Order No. 3
$13,702.54
$49,612.20
Change Order No. 4
Change Order No. 5
Change Order No. 6
Change Order No. 7
Change Order No. 8
Change Order No. 9
Change Order No. 10
Change Order No. 11
Change Order No. 12
Change Order No. 13
$6,598.24
$4,961.02
$12,291.45
$37,174.88
$81,672.05
$156,188.79
$191,159.14
$124,438.98
$16,330.56
$26,681.22
Total Contract
Renovate four existing bath/shower
rooms, and replace an outdated DX
cooling system with a chilled water
system.
Approved State Ad Ed Agenda
05/03/11
76% Field Condition, 16% Design
Omission, and 8% Scope Change
100% Field Condition
69% Design Omission, 26% Field
Condition, and 5% Scope Change
100% Scope Change
100% Field Condition
100% Scope Change
100% Scope Change
100% Scope Change
100% Scope Change
100% Scope Change
100% Scope Change
100% Field Condition
100% Field Condition
See justification above
$1,023,922.63
6. DEPARTMENT OF MILITARY AND VETERANS AFFAIRS, GREENVILLE —
Greenville Armory — Armory Renovations
File No. 511/11294.JAG - Index Nos. 13727 and 13927- Contract No. Y13145
Ripman Construction Company, Inc., St. Helen; CCO No, 1, Increase $91,036.94
Description and Justification
The purpose of this change order is to address unknown existing field conditions and
provide for owner requested scope change items. Field conditions include additional
asbestos removal, replacing an existing sub-floor sanitary sewer line that was found to
be unusable and change the fire extinguisher cabinets to a semi-recessed type. Scope
change items include modifications to the kitchen equipment, changes to the
mechanical control system, modification to the new exterior masonry and changes to
the air handling equipment.
Funding Source
50% Federal Funds
50% State Construction Funds
4
October 15, 2013, No. 8
09/3013 - 1:50 pm - FINAL
Base Contract
Change Order No. 1
Total Contract
$1,540,260.00 Provide for the renovation of the
existing outdated Greenville Armory.
The existing facility has not been
modified in several decades and no
longer is in compliance with current
MVA regulations and standards.
Approved State Ad Bd Agenda
04/02/13
$91,036.94 71% Scope Change, 27% Field
Condition and 2% Design Omission
See justification above
$1,631,296.94
ADDENDUM TO LEASE FOR PRIVATE PROPERTY
7. DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS, LANSING —
Addendum No. 1 to Lease No. 11573 with Summit Street Development
Company, L.L.C., a Limited Liability Company, as Lessor, and the State of
Michigan by the Department of Technology, Management and Budget for the
Department of Licensing and Regulatory Affairs, as Lessee, for 61,079 square
feet of office space located at 700 May Street, Lansing, MI 48906. This
Addendum provides for changing the beginning and end dates of the Lease,
changing the dates of the cancellation clause and adding an Improvement
Allowance". This Addendum is effective upon obtaining State Administrative
Board approval and required signatures and continues to the termination date of
the Lease, or any extension. The annual per square foot rental rate for this space
beginning April 1, 2014, or upon substantial completion, is $14.06 ($71,564.23
per month). Effective April 1, 2024, the annual per square foot rental rate for this
space $15.95 ($81,184.17 per month). This Lease contains a Legislative
cancellation clause with 30 days notice for the term of the Lease. The Attorney
General has approved this Addendum as to legal form. This Lease meets the
criteria requiring approval of the Joint Capital Outlay Subcommittee of the
Legislature. The Subcommittee approved this Lease on June 5, 2013.
Purpose/Business Case:
The purpose of this Addendum is to change the beginning and end dates of the Lease
to extend the term of the original Lease from a 10-year to a 20-year term and by adding
an "Improvement Allowance" for a Lease savings of $29,000.00. The Cancellation
clause was extended from a 10-year to a 20-year Legislative Restrictive cancellation in
exchange for this Lease savings.
Benefit:
This was a benefit to the Lessor in order to get a better loan from their banking
institution which allowed them to pass a portion of the savings onto the State.
Funding Source:
100% Federal
5
October 15, 2013, No. 9
09/3013 - 1:50 pm - FiNAL
Commitment Level:
This Addendum contains a Legislative cancellation clause with 30 days notice.
Risk Assessment:
Non-approval of this Lease will hinder the Department from realizing a savings of
$29,000.00, which will be used for furnishings, facility changes or rent savings.
Zip Code:
48906
CONVEYANCE OF SURPLUS STATE REAL PROPERTY
8 THE DEPARTMENTS OF TECHNOLOGY, MANAGEMENT AND BUDGET
(DTMB) AND CORRECTIONS (DOC), recommend the conveyance of surplus
State real property described below, which is located in Kinross Charter
Township, Chippewa County (the "Property") to Kinross Charter Township for
consideration of one dollar ($1.00) provided it is "used exclusively for public
purposes." The Department of the Attorney General has approved the purchase
agreement and quit-claim deed as to legal form.
Legislative Background
2013 Public Act 83 (the "Act") authorizes the State Administrative Board to convey the
following property, located in the Township of Kinross County of Chippewa, Michigan,
containing 3.06 acres, more or less, and more particularly described as follows:
Parcel A: Part of Lot 4, of "Chippewa County Industrial Air Park Plat"; Part of
Sections 31 & 32, T45N, R1W, Kinross Township, Chippewa County, Michigan,
more particularly described as, commencing at the Northeast corner of Section
31; thence along the north line of said Section, N 89° 59' 39" W 1075.01 feet;
thence S 00° 16' 05" E 33.00 feet to the South Right-of-Way of Tone Road and
the Point of Beginning; thence along said Right-of-Way
0 S 89° 59' 39" E 470.94
feet; thence S 05° 39' 59" E 240.61 feet; thence S 89 43' 17" W 493.57 feet,
thence N 00° 16' 05" W 241.88 feet to the South Right-of-Way of Tone Road and
the Point of Beginning containing 2.68 acres more or less and excepting all
easements and restrictions of record, if any.
Parcel B: Part of Lot 4, of "Chippewa County Industrial Air Park Plat"; Part of
Sections 31 & 32, T45N, R1W, Kinross Township, Chippewa County, Michigan,
more particularly described as, commencing at the Northeast corner of Section
31; thence along the north line of said Section, N 89° 59' 39" W 1075.01 feet;
thence S 00° 16' 05" E 33.00 feet to the South Right-of-Way of Tone Road and
0
the0 Point of Beginning; thence continuing S 00 16' 05" E 241.88 feet; thence S
89 43' 17" W 57.32 feet; thence N 05° 35' 43" W 243.33 feet to the South Rightof-Way of Tone Road; thence along said Right-of-Way S 89° 59' 39" E 79.92 feet
to the Point of Beginning containing 0.38 acres more or less and excepting all
easements and restrictions of record, if any.
6
October 15, 2013, No. 10
09/3013 - 1:50 pm - FINAL
The property description is approximate and is subject to adjustment as the State
Administrative Board or Attorney General considers necessary by survey or other legal
description.
The conveyance includes all surplus, salvage, and scrap property or equipment not
claimed and removed from the premises by DOC as of the date of the conveyance.
Section 1(4) of the Act requires that the property be first offered to Kinross Charter
Township.
The State shall not retain oil, gas, or mineral rights to the property; however, if the
Grantee or any successor develops any oil, gas, or minerals, they shall pay the
State 1/2 of the gross revenue generated from the development.
Any net revenue received by the State from the sale of property under this section shall
be deposited in the State treasury and credited to the General Fund.
Purpose/Business Case:
The conveyance satisfies the criteria set forth in 2013 P.A.83 for conveying surplus
DOC property.
Benefit:
This conveyance allows the State to end its ownership obligations for the subject
surplus property while providing an opportunity for important community services
provided by Kinross Charter Township to be provided there. Kinross Township
reportedly will use the property to erect and operate a new township fire station.
Commitment Level:
This quit-claim conveyance would be permanent.
Risk Assessment:
Failure to approve this sale would preclude the opportunity for the State to end its
ownership obligations for the subject surplus property.
Zip Code:
49752
7
October 15, 2013, No. 11
Ms. Castro presented the Building Committee Report for the regular meeting of
October 8, 2013. After review of the foregoing Building Committee Report, Ms.
Castro moved that the Report covering the regular meeting of October 8, 2013,
be approved and adopted. The motion was supported by Mr. Forstner and
unanimously approved.
APPROVED
October 15, 2013, No. 12
October 15, 2013
Michigan State
Administrative Board
COMMITTEE REPORT TO THE
STATE ADMINISTRATIVE BOARD
The Honorable Rick Snyder, Governor
and
Members of the State Administrative Board
A regular meeting of the Finance and Claims Committee was held at
11:00 a.m. on October 8, 2013. Those present being:
Chairperson:
Melissa Castro, representing
State Treasurer Dillon
Approved
Member:
David Murle , representing
Governor Snyder
Approved
Member:
Frank Monticello, representing
Attorney General Schuette
Approved
Others:
Michael Reilly, Attorney General; William Kordenbrock, Department
of State; Sherry Bond, Janet Rouse, Shelby Troub Department of
Technology, Management and Budget; Jenell Leonard, Lt. Governor's
Office; Bill Rottiers, Department of Transportation
Ms. Castro called the meeting to order.
The Finance and Claims Committee Regular Agenda was presented.
Following discussion, Mr. Monticello moved that the Regular Agenda be
recommended to the State Administrative Board for approval. The motion
was supported by Mr. Murley and unanimously adopted.
Ms. Castro adjourned the meeting.
October 15, 2013, No. 13
10/3/2013 3:30 p.m. FINAL
AGENDA
FINANCE AND CLAIMS COMMITTEE
October 8, 2013, 11:00 a.m.
Lake superior Room
l se Floor, Michigan Library
and Historical Center
STATE ADMINISTRATIVE BOARD
October 15, 2013, 11:00 a.m.
Lake Superior Room
l se Floor, Michigan Library
and Historical Center
This agenda is for general informational purposes only.
At its discretion the Finance and Claims Committee may revise
this agenda and may take up other issues at the meeting.
SECTION I - AGENCY SUBMITTED - NEW CONTRACTS
1.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1)
2)
Kathryn A. Van Dagens
Lansing, MI
35,000.00 Total
FY14-15 62% Restricted Fund
Civil Service Assessment
38% General Fund
Hearing Officer contract for
the Civil Service Commission
Benjamin W. Wolkinson
Southfield, MI
35,000.00 Total
FY14-15 62% Restricted Fund
Civil Service Assessment
38% General Fund
Hearing Officer contract for
the Civil Service Commission
Barry Goldman
Bloomfield Hills, MI
35,000.00 Total
FY14-15 62% Restricted Fund
Civil Service Assessment
38% General Fund
Hearing Officer contract for
the Civil Service Commission
Xerox Corporation
East Lansing, MI
$ 2,294,314.08 Total
FY14-19 100% Restricted Fund
Internal Services Fund
07134300008 Digital Color
Press with Inline Booklet Maker
for the Office of Support
Services, Printing Services
October 15, 2013, No. 14
2.
DEPARTMENT OF TREASURY
1)
Various Prequalified
Contractors
(Listing on file)
NOT TO EXCEED
$ 10,000,000.00 Total
FY14-16 100% Various Fund
Varies by project
Restructuring and
Transformation Services Contractor Prequalification
SECTION II - AGENCY SUBMITTED - CONTRACT CHANGES
3.
DEPARTMENT OF TREASURY
1)
Gabriel, Roeder, Smith
And Company
Southfield, MI
125,000.00 Amendment
373,430.00 New Total
FY14 100% Restricted Fund
Michigan Education Trust
27132200004 Additional funds
for a one-year option for
Actuarial services for Michigan
Education Trust
2)
Warner Norcross & Judd LLP
Grand Rapids, MI
160,000.00 Amendment
370,000.00 New Total
FY14-15 100% Unencumbered
Operating Funds of the MFA
Student Loan Program
Additional funds for a one-year
option to the contract for a
Special Assistant Attorney
General
SECTION III - AGENCY SUBMITTED - NEW GRANTS
4.
DEPARTMENT OF COMMUNITY HEALTH
1)
Muskegon County Medical
Control Authority (REG 7)
Muskegon, MI
2
925,800.00 Total
FY14 100 Federal Fund
Grant to provide funding for
continuing Regional Healthcare
Coalitions for Emergency
Preparedness
October 15, 2013, No. 15
SECTION IV - AGENCY SUBMITTED - GRANT CHANGES
5.
DEPARTMENT OF COMMUNITY HEALTH
1)
Compuware/Covisint
Detroit, MI
314,670.00 Amendment
$ 5,897,341.00 New Total
FY14 50% Federal Fund
50% General Fund
Additional funds to provide
Medicaid Electronic Claims
Attachments grant service
2)
Jewish Federation of
Metropolitan Detroit
Bloomfield Hills, MI
730,318.00 Amendment
$ 3,226,059.00 Total
FY14 77.4% State Restricted
22.6% Fees/Other
Additional funds for one year
grant to provide funding for a
variety of services to
individuals in the Metropolitan
Detroit Tr-County area through
Jewish Welfare and Social
Services agencies
SECTION V - DTMB SUBMITTED - NEW CONTRACTS
6.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1)
$ 8,000,000.00
AT&T Mobility
Carol Stream, IL
(3 years)
FY14 - 16 100% Revolving Funds
See bid tab for list of funds
084R3200026 Wireless
Communications Services,
Accessories and Equipment,
Enterprise contract
2)
(48 payments)
Key Government Finance, Inc. $ 6,511,564.22
FY14 - 18 100% Revolving Fund
Superior, CO
See bid tab for list of funds
Finance for Lease/Purchase for
IT Equipment for Technical
Services
3
October 15, 2013, No. 16
6.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET continued
3)
CBRE, Inc.
Los Angeles, CA
1.00
(3 years)
FY14 - 16 100% Various Fund
Commissions built into leases
071R3200254 Brokerage Services
in Regions 3, 5, 6, 7, and 8
for the Real Estate Division
Compass Commercial, LLC
Troy, MI
1.00
(3 years)
FY14 - 16 100% Various Fund
Commissions built into leases
071R3200254 Brokerage Services
in Regions 5 and 8 for the Real
Estate Division
NM Global
Various Locations
1.00
(3 years)
FY14 - 16 100% Various Fund
Commissions built into leases
071R3200254 Brokerage Services
in Regions 5 and 6 for the Real
Estate Division
Friedman Real Estate
Farmington Hills, MI
S
1.00 (3 years)
FY14 - 16 100% Various Fund
Commissions built into leases
071R3200254 Brokerage Services
in Region 8 for the Real Estate
Division
Plante Moran Cresa, LLC
Southfield, MI
1.00
(3 years)
FY14 - 16 100% Various Fund
Commissions built into leases
071R3200254 Brokerage Services
in Regions 3 - 8 for the Real
Estate Division
Jones Lang LaSalle Americas, $
1.00 (3 years)
Inc.
FY14 - 16 100% Various Fund
Detroit, MI
Commissions built into leases
071R3200254 Brokerage Services
in Region 6 for the Real Estate
Division
4
October 15, 2013, No. 17
6.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET continued
can't. 3)
7.
DEPARTMENT OF TRANSPORTATION
1)
8.
The Miller Group of Saginaw, $
1.00 (3 years)
Inc.
1Y14-16 100% Various Fund
Saginaw, MI
Commissions built into leases
071R3200254 Brokerage Services
in Regions 3, 4 and 7 for the
Real Estate Division
Bay County Lawn, Inc.
Bay City, MI
689,255.25
(3 years)
FY14-17 100% Restricted Fund
Bay Region Maintenance Budget
07113200065 Chemical Spray &
Fertilization Services
DEPARTMENT OF TREASURY/MICHIGAN GAMING CONTROL BOARD
1)
Grant Thornton, LLP
Southfield, MI
$
1,000,000.00
(3 years)
FY14 100% Restricted Funds
State Services Fee Fund
007114111380000145 Financial
Consulting Services for the
Michigan Gaming Board
SECTION VI - DT)' B SUBMITTED - CONTRACT CHANGES
9.
DEPARTMENT OF EDUCATION
1)
left blank intentionally
5
October 15, 2013, No. 18
10.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1)
Blue Care Network of Michigan $ 42,100,000.00 Amendment
Southfield, MI
$ 80,600,000.00 New Total
FY14-15 100% Restricted Fund
MPSERS Pension Fund
07130200076 Additional funding
to exercise a one-year option
to the contract for HMO
services for MPSERS
2)
Health Alliance Plan
Detroit, MI
$ 45,500,000.00 Amendment
$119,200,000.00 New Total
FY14-15 100% Restricted Fund
MPSERS Pension Fund
07130200077 Additional funding
to exercise a one-year option
to the contract for HMO
services for MPSERS
3)
HealthPlus of Michigan
Flint, MI
$ 42,100,000.00 Amendment
$ 85,600,000.00 New Total
FY14-15 100% Restricted Fund
MPSERS Pension Fund
07133200028 Additional funding
to exercise a one-year option
to the contract for HMO
services for MPSERS
4)
Optum Government Solutions,
Inc.
Eden Prairie, MN
$
500,000.00 Amendment
$ 4,366,824.00 New Total
FY14 100% Restricted Fund
Delinquent Tax Revenue Fund
07131300034 Additional funding
for ESKORT Compliance Solution
for the Department of Treasury
5)
Priority Health
Grand Rapids, MI
$132,100,000.00 Amendment
$353,800,000.00 New Total
FY14-15 100% Restricted Fund
MPSERS Pension Fund
07130200078 Additional funding
to exercise a one-year option
to the contract for HMO
services for MPSERS
6
October 15, 2013, No. 19
10.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET continued
Various RE:START Vendors
Amendment(s) to existing
contract(s) for Short-term
Staff Augmentation for
Information Technology for
various departments
6)
NOT TO EXCEED
156,736.00 Amendment
313,472.00 New Total
FY14 100% Federal Fund
07182200308 Additional funding
to exercise the first option
year for a Senior Programmer
Analyst to support the Michigan
Economic Development
Corporation/Workforce
Development Agency with the
continues development of new
features and proposed
functionality for the One Stop
Management Information System,
Jet Redesign Project and the
Michigan Talent Bank
Amberian Corporation
(Kapil Jawa)
Granger, IN
SECTION VII - RELEASE OF FUNDS TO WORK ORDER
SECTION VIII - REVISION TO WORK ORDER
SECTION IX - CLAIMS - PERSONAL PROPERTY LOSS
11.
DEPARTMENT OF CORRECTIONS
Prisoner Claims
1)
Steven Armstrong #223039
$156.00
The claimant (13-SAB/DOC-543) requests $156.00 reimbursement
for his TV damaged during transfer from one facility to
another. The Committee recommends approval of $79.87 for this
claim.
7
October 15, 2013, No. 20
11.
DEPARTMENT OF CORRECTIONS continued
2)
George Bancroft 4762058
$225.60
The claimant (13-SAB/DOC-520) requests $225.60 reimbursement
for his store goods and TV stolen while under control of the
department. The Committee recommends approval of this claim.
3)
Matthew Bauman 4233610
$158.01
The claimant (13-SAB/DOC-562) requests $158.01 reimbursement
for miscellaneous items stolen while under control of the
department. The Committee recommends denial of this claim.
4)
Cedric Bell 4248097
$ 60.30
The claimant (13-SAB/DOC-537) requests $60.30 reimbursement
for his food lost while under control of the department. The
Committee recommends denial of this claim.
5)
Cedric Bell 4248097
$ 5.50
The claimant (13-SAB/DOC-538) requests $5.50 reimbursement
for monies removed from his account for legal postage. The
Committee recommends approval of this claim.
6)
Cedric Bell 4248097
$ 2.00
The claimant (13-SAB/DOC-539) requests $2.00 reimbursement
for overpayment of postage. The Committee recommends denial
of this claim.
7)
Michael Capterton 4223149
$999.00
The claimant (13-SAB/DOC-573) requests $999.00 reimbursement
for miscellaneous property stolen while under control of the
department. The Committee recommends approval of $687.84 for
this claim.
8)
Tina Clarke 4242080
$ 44.00
The claimant (13-SAB/DOC-146) requests $44.00 reimbursement
for her store goods, hobby craft goods, and a fan lost while
under control of the department. The Committee recommends
approval of $16.75 for this claim.
8
Oc/ober 15, 2013, No. 21
11.
DEPARTMENT OF CORRECTIONS continued
9)
Benjamin Cloud #807742
$ 14.86
The claimant (13-SAB/DOC-540) requests $14.86 reimbursement
for his scissors taken by staff with no contraband slip
provided. The Committee recommends approval of $4.70 for this
claim.
10)
George Costiel #142984
$150.90
The claimant (13-SAB/DOC-524) requests $150.90 reimbursement
for his TV stolen while under control of the department. The
Committee recommends denial of this claim.
11)
Timothy Feierabend #700566
$873.41
The claimant (13-SAB/DOC-531) requests $873.41 reimbursement
for his religious items lost while under control of the
department. The Committee recommends approval of $662.72 for
this claim.
12)
Hamza Gibson #529234
$527.51
The claimant (13-SAS/DOC-589) requests $527.51 reimbursement
for miscellaneous items missing while under control of the
department. The Committee recommends approval of $262.22 this
claim.
13)
Alex Gomez #451207
$ 90.16
The claimant (13-SAB/DOC-554) requests $90.16 reimbursement
for his hobby craft items lost while under control of the
department. The Committee recommends denial of this claim.
14)
Gregory Gray #406615
$ 20.00
The claimant (13-SAB/DOC-522) requests $20.00 reimbursement
for his cosmetics, tapes, and hairbrush lost while under
control of the department. The Committee recommends denial of
this claim.
9
October 15. 2013, No. 22
11.
DEPARTMENT OF CORRECTIONS continued
15)
Henry Hence #141983
$338.56
The claimant (13-SAB/DOC-567) requests $338.56 reimbursement
for his food, clothing, tape player, and other personal
property lost during transfer from one facility to another
while under control of the department. The Committee
recommends denial of this claim.
16)
Henry Hence #141983
$ 60.00
The claimant (13-SAB/DOC-568) requests $60.00 reimbursement
for his gym shoes lost while under control of the department.
The Committee recommends denial of this claim.
17)
Quentin Horrison #321099
The
for
the
for
18)
$207.43
claimant (13-SAB/DOC-535) requests $207.43 reimbursement
his M23 player and adapter lost while under control of
department. The Committee recommends approval of $116.00
this claim.
Daniel Jarvis #218684
$252.48
The claimant (13-SAB/DOC-569) requests $252.48 reimbursement
for his hobby craft supplies and M23 player lost during
transfer from one facility to another. The Committee
recommends approval of $82.77 for this claim.
19)
Anthony Jones #368988
$243.95
The claimant (13-SAB/DOC-576) requests $243.95 reimbursement
for his TV and radio damaged while under control of the
department. The Committee recommends denial of this claim.
20)
Cedric Lacey #173035
$106.98
The claimant (13-SAB/DOC-107) requests $106.98 reimbursement
for his padlock, beard trimmers, and gym shoes stolen while
under control of the department. The Committee recommends
denial of this claim.
10
October 15, 2013, No. 23
11.
DEPARTMENT OF CORRECTIONS continued
21)
Bernard Martin #215225
$620.92
The claimant (13-SAB/DOC-570) requests $620.92 reimbursement
for miscellaneous items lost during transfer from one
facility to another. The Committee recommends approval of
$90.00 for this claim.
22)
Darren McGee #222383
$115.00
The claimant (13-SAB/DOC-592) requests $115.00 reimbursement
for his TV damaged during transfer from one facility to
another. The Committee recommends approval of $72.09 for this
claim.
23)
Heather Robinson #309247
$333.00
The claimant (13-SAB/DOC-527) requests $333.00 reimbursement
for her photographs damaged while under control of the
department. The Committee recommends denial of this claim.
24)
Walter Sayer #516517
$ 36.55
The claimant (13-SAB/DOC-571) requests $36.55 reimbursement
for his art supplies lost while under control of the
department. The Committee recommends denial of this claim.
25)
Timothy Snelling #262770
$199.60
The claimant (13-SAB/DOC-519) requests $199.60 reimbursement
for his sunglasses lost while under control of the
department. The Committee recommends denial of this claim.
26)
Roger Watters #252812
$276.76
The claimant (13-SAB/DOC-536) requests $276.76 reimbursement
for his TV, radio, SecurePak stolen while under control of
the department. The Committee recommends denial of this
claim.
11
October 15,2013, No. 24
11.
DEPARTMENT OF CORRECTIONS continued
27)
Lonnie Williams #428475
unspecified
The claimant (13-SAB/DOC-603) requests an unspecified amount
for his TV damaged during transfer from one facility to
another. The Committee recommends approval of $91.20 for this
claim.
28)
Hyrosha Wilson #324055
$132.45
The claimant (13-SAB/DOC-577) requests $132.45 reimbursement
for his 1423 player damaged after plugging it into the KIOSK
machine. The Committee recommends approval of $13.25 for this
claim.
SECTION X - CLAIMS - PERSONAL INJURY LOSS
SECTION XI - SPECIAL ITEMS
12.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1)
Requests approval of the following Administrative Guides:
1.
2.
3.
13.
0620.06 Submission of Claims by Michigan Department of
Corrections Prisoners to the Finance and Claims
Committee of the State Administrative Board
0620.07 Submission of Claims by State Employees to the
Finance and Claims Committee of the State
Administrative Board
0620.08 Submission of Claims by the General Public to
the Finance and Claims Committee of the State
Administrative Board
DEPARTMENT OF TREASURY/MICHIGAN STRATEGIC FUND
1)
Requests approval of a new Agricultural Processing
Renaissance Zone:
Dairy Farmers of America, Inc. - Village of Cass City,
Tuscola County
2)
Requests revocation of the existing Agricultural Processing
Renaissance Zone:
Lawton Processing, LLC - Township of Porter, Van Buren County
12
October 15, 2013, No. 25
The Director of the Department of Technology, Management and Budget
recommends approval by the State Administrative Board of the items contained
in Sections I, II, III, IV, V, and VI of this agenda. Approval by the State
Administrative Board of these award recommendations does not require or
constitute the award of same. Award of contracts shall be made at the
discretion of the DTMB Director or designee.
13
October 15, 2013, No. 26
Ms. Castro presented the Finance and Claims Committee Report for the regular
meeting of October 8, 2013. After review of the foregoing Finance and Claims
Committee Report, Ms. Castro moved that the Report covering the regular
meeting of October 8, 2013, be approved and adopted. The motion was
supported by Ms. Easfick and unanimously approved.
APPROVED
October 15, 2013, No. 27
October 15, 2013
Michigan State
Administrative Board
COMMITTEE REPORT TO THE
STATE ADMINISTRATIVE BOARD
The Honorable Rick Snyder, Governor
and
Members of the State Administrative Board
A Regular meeting of the Transportation and Natural Resources
Committee was held at 11:00 a.m. on October 8, 2013. Those present
being:
Chairperson: William Kordenbrock, representing
Secretary of State Johnson
Member:
Jenell Leonard, representing
Lt. Governor Calley
Member.
Michael Reilly, representing
Attorney General Schuette
Others:
Approved
4:%ae
David Murley, Governor's Office; Sherry Bond, Janet Rouse, Shelby
Traub, Department of Technology, Management and Budget; Bill
Rattlers, Department of Transportation; Melissa Castro,
Department of Treasury
Mr. Kordenbrock called the meeting to order.
There was no Department of Environmental Quality Agenda presented.
There was no Department of Natural Resources Agenda presented.
The Department of Transportation Agenda was presented.
Following discussion, Mr. Reilly moved that the Transportation Agenda
be recommended to the State Administrative Board for approval. The
motion was supported by Ms. Leonard and unanimously adopted.
The Department of Transportation Supplemental Agenda was presented.
Following discussion, Mr. Reilly moved that the Transportation
Supplemental Agenda be recommended to the State Administrative Board
for approval. The motion was supported by Ms. Leonard and
unanimously adopted.
Mr. Kordenbrock adjourned the meeting.
Continued on Page 2
October 15, 2013, No. 28
Transportation and Natural Resources Committee Report
October 8, 2013
Page 2
At the State Adinistrative Board meeting on October 15, 2013, Item 1
of the Regular Transportation Agenda was withdrawn by the Department
of Transportation.
October 15, 2013, No. 29
FINAL 10.3.13 AGENDA
DEPARTMENT OF TRANSPORTATION
TRANSPORTATION and NATURAL RESOURCES COMMITTEE
STATE ADMINISTRATIVE BOARD
T&NR Meeting: October 8,2013— Lake Superior Room,
1st Floor, Michigan Library and Historical Center, 11:00 AM
State Administrative Board Meeting- October 15, 2013 — Lake Superior Room,
1st Floor, Michigan Library and Historical Center, 11:00 AM
This agenda is for general informational purposes only. At its discretion, the Transportation and
Natural Resources Committee may revise this agenda and may take up other issues at the
meeting.
CONTRACT PRE-APPROVAL
1.
*EXECUTIVE — Test Track Initiative
Contract (2014-0006) between MDOT and the Regents of the Universi • Michigan
(U of M) will provide for MDOT to grant U of M $3,0
tion of a
test track facility for automated velf
ture,
and
. .
smart infras
for fiscal
Year 2
DOT will
have fltH
he contract will take effect on
Octob
ect unless i is termina ed by one of the parties. The
contrac
will be $3,000,000. Source of Funds: 80% Federal Highway
Administration Funds and 20% State Restricted Trunkline Funds.
CONTRACTS
2.
HIGHWAYS - Design Services
Contract (2012-0419) between MDOT and TranSystems Corporation of Michigan will
provide for design services to be performed for bridge replacement and approach work on
1-96 under Cascade Road, Grand Rapids Township, Kent County (CS 41025 —
IN 112943D). The project will include the addition of a dedicated left-mm lane for
eastbound Cascade Road to westbound 1-96 and the lengthening of the bridge to
accommodate on/off ramp lanes below. The contract will be in effect from the date of
award through June 9, 2015. The contract amount will be $911,786.98. Source of Funds:
90% Federal Highway Administration Funds and 10% State Restricted Trunkline Funds.
* Denotes a non-standard contract/amendment
10/15/2013
Page 1 of
October 15, 2013, No. 30
3.
HIGHWAYS - Design Services
Contract (2013-0345) between MDOT and Fishbeck, Thompson, Can & Huber, Inc., will
provide for design services to be performed for the reconstruction/rehabilitation of
US-127 from Washington Road to south of Begole Road in Gratiot County. The work
items will include preparing required plans, including maintaining traffic and
construction staging plans, permanent freeway signing plans, and pavement marking
plans, and performing surveys and drainage studies. The contract will be in effect from
the date of award through June 30, 2016. The contract amount will be $1,399,458.58.
Source of Funds: 81.85% Federal Highway Administration Funds and 18.15% State
Restricted Trunkline Funds.
4.
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0488) between MDOT and AECOM USA of Michigan, Inc., will provide
for environmental research and documentation services to be performed on an as
needed/when needed basis. The contract will be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
5.
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0489) between MDOT and ASC Group, Inc., will provide for
environmental research and documentation services to be performed on an as
needed/when needed basis. The contract will be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
6.
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0491) between MDOT and CDM Smith Michigan, Inc., will provide for
environmental research and documentation services to be performed on an as
needed/when needed basis. The contract will be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
Dcnoies a non-standard contract/amendment
10/3/2013
Page 2 of 6
October 15, 2013, No, 31
7.
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0492) between MDOT and CH2M Hill Michigan, Inc., will provide for
environmental research and documentation services to be performed on an as
needed/when needed basis. The contract wili be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
8
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0493) between MDOT and DLZ Michigan, Inc., will provide for
environmental research and documentation services to be performed on an as
needed/when needed basis. The contract will be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
9.
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0494) between MDOT and Environmental Consulting & Technology,
Inc., will provide for environmental research and documentation services to be performed
on an as needed/when needed basis. The contract will be in effect from the date of award
through five years. The maximum contract amount will be $1,000,000, and the maximum
amount of any authorization will be $250,000. Authorizations over $500,000 will be
submitted to the State Administrative Board for approval. Source of Funds: Federal,
Restricted State, or local funds, depending on the particular project authorized.
10.
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0495) between MDOT and Fishbeck, Thompson, Carr & Huber, Inc., will
provide for environmental research and documentation services to be performed on an as
needed/when.needed basis. The contract will be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
11
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0496) between MDOT and Gannett Fleming of Michigan, Inc., will
provide for environmental research and documentation services to be performed on an as
needed/when needed basis. The contract will be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
• Denotes a non-standard contract/amendment
1013/2013
Page 3 of 6
October 15, 2013, No. 32
12.
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0497) between MDOT and Giffels-Webster Engineers, Inc., will provide
for environmental research and documentation services to be performed on an as
needed/when needed basis. The contract will be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
13.
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0498) between MDOT and Niswander Environmental, LLC, will provide
for environmental research and documentation services to be performed on an as
needed/when needed basis. The contract will be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
14.
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0499) between MDOT and SmithGroup JJR, Inc., will provide for
environmental research and documentation services to be performed on an as
needecUwhen needed basis. The contract will be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
15.
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0500) between MDOT and Stantec Consulting Michigan, Inc., will
provide for environmental research and documentation services to be performed on an as
needed/when needed basis. The contract will be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
16.
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0501) between MDOT and TranSystems Corporation of Michigan will
provide for environmental research and documentation services to be performed on an as
needed/when needed basis. The contract will be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
• Denotes a non-standard contract/amendment
10/3/2013
Page 4 of 6
October 15, 2013, No. 33
17.
HIGHWAYS - IDS Environmental Research Services
Contract (2013-0502) between MDOT and URS Corporation Great Lakes will provide
for environmental research and documentation services to be performed on an as
needed/when needed basis. The contract will be in effect from the date of award through
five years. The maximum contract amount will be $1,000,000, and the maximum amount
of any authorization will be $250,000. Authorizations over $500,000 will be submitted to
the State Administrative Board for approval. Source of Funds: Federal, Restricted State,
or local funds, depending on the particular project authorized.
18.
*HIGHWAYS — University Research Services
Contract (2013-0506) between MDOT and Michigan Technological University will
provide for analysis and modernization of MDOT's in-house Bridge Design System
(BDS) software. The BDS was developed by MDOT and has been used as the primary
tool to design most of MDOT's bridges over the past several decades. Researchers will
document the existing program code and processes and develop a plan to modernize the
BDS software to provide for future compatibility and functionality. The contract will be
in effect from November 1, 2013, through November 30, 2015. The contract amount will
be $551,176.40. Source of Funds: 80% Federal Highway Administration Funds and 20%
State Restricted Trunkline Funds.
19.
HIGHWAYS — Design Services
Contract (2014-0016) between MDOT and CDM Smith Michigan, Inc., will provide for
design services to be performed for the reconstruction of M-115 from east of M-22 to
US-31 in Crystal Lake and Benzonia Townships and in the cities of Frankfort and
Benzonia, Benzie County (CS 10041 — JNs 46444C and 79645C). The work items will
include preparing required plans, including typical cross-sections, maintaining traffic
plans, permanent non-freeway signing plans, and pavement marking plans. The contract
will be in effect from the date of award through June 30, 2015. The contract amount will
be $839,273.92. Source of Funds: 81.85% Federal Highway Administration Funds and
18.15% State Restricted Trunkline Funds.
In accordance with MDOT's policies and procedures and subject to concurrence by the Federal
Highway Administration, the preparation and award of the appropriate documents approved by
the Attorney General, and compliance with all legal and fiscal requirements, the Director
recommends for approval by the State Administrative Board the items on this agenda.
Denotes a non-standard contract/amendment
10/312013
Page 5 of 6
October 15, 2013, No. 34
The approval by the State Administrative Board of these contracts does not constitute the award
of same. The award of contracts shall be made at the discretion of the Director-Department of
Transportation when the aforementioned requirements have been met. Subject to exercise of that
discretion, I approve the contracts described in this agenda and authorize their award by the
responsible management staff of MDOT to the extent authorized by, and in accordance with, the
December 14, 1983, resolution of the State Transportation Commission and the Director's
delegation memorandum of October 10, 2012.
Respectfully submitted,
/C-Zr( Kirk T. Steu
Director
* Denotes a non-standard contracaamendment
10/3/2013
Pane 6 of 6
October 15, 2013, No. 35
SUPPLEMENTAL AGENDA
DEPARTMENT OF TRANSPORTATION
TRANSPORTATION and NATURAL RESOURCES COMMITTEE
STATE ADMINISTRATIVE BOARD
T&NR Meeting: October 8, 2013 — Lake Superior Room,
1st Floor, Michigan Library and Historical Center, 11:00 AM
State Administrative Board Meeting: October 15, 2013 — Lake Superior Room,
1st Floor, Michigan Library and Historical Center, 11:00 AM
This agenda is for general informational purposes only. At its discretion, the Transportation and
Natural Resources Committee may revise this agenda and may take up other issues at the
meeting.
CONTRACTS
1.
HIGHWAYS - IDS Cultural Resources Services
Contract (2014-0027) between MDOT and ASC Group, Inc., will provide for cultural
resource studies to be performed on an as needed/when needed basis. The contract will be
in effect from the date of award through five years. The maximum contract amount will
be $1,000,000, and the maximum amount of any authorization will be $250,000.
Authorizations over $500,000 will be submitted to the State Administrative Board for
approval. Source of Funds: Federal, Restricted State, or local funds, depending on the
particular project authorized.
2.
HIGHWAYS - IDS Cultural Resources Services
Contract (2014-0028) between MDOT and CDM Smith Michigan, Inc., will provide for
cultural resource studies to be performed on an as needed/when needed basis. The
contract will be in effect from the date of award through five years. The maximum
contract amount will be $1,000,000, and the maximum amount of any authorization will
be $250,000. Authorizations over $500,000 will be submitted to the State Administrative
Board for approval. Source of Funds: Federal, Restricted State, or local finds, depending
on the particular project authorized.
3.
HIGHWAYS - IDS Cultural Resources Services
Contract (2014-0029) between MDOT and Commonwealth Cultural Resources Group,
Inc., will provide for cultural resource studies to be performed on an as needed/when
needed basis. The contract will be in effect from the date of award through five years.
The maximum contract amount will be $1,000,000, and the maximum amount of any
authorization will be $250,000. Authorizations over $500,000 will be submitted to the
State Administrative Board for approval. Source of Funds: Federal, Restricted State, or
local funds, depending on the particular project authorized.
10/7/2013
Page 1
October 15, 2013, No. 36
HIGHWAYS - IDS Cultural Resources Services
Contract (2014-0030) between MDOT and JF New & Associates, Inc., will provide for
cultural resource studies to be performed on an as needed/when needed basis. The
contract will be in effect from the date of award through five years. The maximum
contract amount will be $1,000,000, and the maximum amount of any authorization will
be $250,000. Authorizations over $500,000 will be submitted to the State Administrative
Board for approval. Source of Funds: Federal, Restricted State, or local funds, depending
on the particular project authorized.
5.
HIGHWAYS - IDS Cultural Resources Services
Contract (2014-0031) between MDOT and TranSystems Corporation of Michigan will
provide for cultural resource studies to be performed on an as needed/when needed basis.
The contract will be in effect from the date of award through five years. The maximum
contract amount will be $1,000,000, and the maximum amount of any authorization will
be $250,000. Authorizations over $500,000 will be submitted to the State Administrative
Board for approval. Source of Funds: Federal, Restricted State, or local funds, depending
on the particular project authorized.
6.
HIGHWAYS - IDS Cultural Resources Services
Contract (2014-0032) between MDOT and URS Corporation Great Lakes will provide
for cultural resource studies to be performed on an as needed/when needed basis. The
contract will be in effect from the date of award through five years. The maximum
contract amount will be $1,000,000, and the maximum amount of any authorization will
be $250,000. Authorizations over $500,000 will be submitted to the State Administrative
Board for approval. Source of Funds: Federal, Restricted State, or local funds, depending
on the particular project authorized.
In accordance with MDOT's policies and procedures and subject to concurrence by the Federal
Highway Administration, the preparation and award of the appropriate documents approved by
the Attorney General, and compliance with all legal and fiscal requirements, the Director
recommends for approval by the State Administrative Board the items on this agenda.
The approval by the State Administrative Board of these contracts does not constitute the award
of same. The award of contracts shall be made at the discretion of the Director-Department of
Transportation when the aforementioned requirements have been met. Subject to exercise of that
discretion, I approve the contracts described in this agenda and authorize their award by the
responsible management staff of MDOT to the extent authorized by, and in accordance with, the
December 14, 1983, resolution of the State Transportation Commission and the Director's
delegation memorandum of October 10, 2012.
Respec
y submitted,
Kirk T. Steudle
Director
1017/2013
Page 2
October 15, 2013, No. 37
Ms. Jarois presented the Transportation and Natural Resources Committee
Report for the regular meeting of October 8, 2013. After review of the foregoing
Transportation and Natural Resources Committee Report, Ms. Jarois moved
that the Report covering the regular meeting of October 8, 2013, be approved
and adopted with Item 1 of the Regular Transportation Agenda withdrawn at the
State Administrative Board meeting on October 15, 2013 by the Department of
Transportation. The motion was supported by Mr. Reilly and unanimously
approved.
8.
MOTIONS AND RESOLUTIONS:
None
9.
ADJOURNMENT:
Mr. Murley adjourned the meeting.
Lbt
SECRETARY
C AIRPERSON
October 15, 2013, No. 38
State of Michigan
Administrative Guide to State Government
0620.06 Submission of Claims by Michigan Department of Corrections Prisoners to the
Finance and Claims Committee of the State Administrative Board
Issued ! TED
SUBJECT:
Submission of Claims by Department of Corrections Prisoners to the Finance
and Claims Committee of the State Administrative Board
APPLICATION:
Michigan Department of Corrections (DOC) and DOC Prisoner Claimants
PURPOSE:
To communicate the procedures for the filing and resolution of claims by DOC
prisoners to the Finance and Claims Committee (F&C) of the State
Administrative Board
CONTACT AGENCY: Department of Technology, Management and Budget (DTMB)
State Administrative Board (Ad Board)
TELEPHONE:
517-335-2559 Secretary of Ad Board
FAX:
517-335-0046 DTMB Procurement fax
SUMMARY: The Ad Board Secretary processes claims for personal property losses submitted
by DOC prisoners for Ad Board approval and prepares the DOC claims portion of
the agenda for the meetings of the F&C
APPLICABLE FORMS DTMB-1104 Claim Against the State of Michigan for Personal Losses Less than
$1,000 (Claim Form)
PROCEDURES:
Claims Against the State by DOC Prisoners:
•
•
•
•
•
The Ad Board is authorized to decide claims for property damage against the State, its
departments/agencies, officers, or colleges and universities in an amount under $1,000.00. (See
MCL 600.6419).
Claims from DOC prisoners fall within the Ad Board's authority to decide claims against the State
in an amount less than $1,000.00.
A description of the loss or damage must be stated on the form or on an attached page.
Documentation of ownership, original cost of the item, repair of the item, or itemized bills must
accompany the form.
The claim must be based on the present value of the property and not the replacement cost. The
present value is calculated based on the following depreciation schedule!
•
Depreciation is calculated with a 20% straight-line depreciation rate per year starting with
year two and continuing until a residual balance of 10% remains.
•
Eyeglasses, precious metal jewelry, and cash claims are not subject to depreciation.
•
If the DOC prisoner cannot provide a receipt to assist in determination of the present value
of the item, the value from the Average Cost Schedule in the DOG policies and procedures
may be used.
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October 15, 2013, No. 39
Claimant:
•
•
Submits the Claim Form with copies of pertinent information to the Ad Board Secretary in
accordance with DOC procedures for the submission of claims to the Ad Board.
The claim form must be fully completed and notarized.
Ad Board Secretary:
•
•
•
•
Assigns a claim number and records the claim in the DOC Prisoner Claims Database.
Saves an electronic scanned copy of the claim documents.
Sends a receipt to the DOC prisoner.
Forwards new claim forms received directly from prisoners on to DOC for investigation and
recommendation for payment or denial.
Department of Corrections:
•
•
Investigates and submits claims and supporting documentation to the Ad Board Secretary with an
appropriate recommendation for payment or denial to the F&C with an unstapled, one-sided copy
of the recommendation.
Is responsible for payment to claimant of awarded claims.
Ad Board Secretary:
•
•
•
•
•
•
•
•
Places the claim information and DOC's recommendation on the F&C agenda.
Logs the recommendation, F&C Date, and Ad Board date in the DOC Prisoner Claim Database.
Prepares the proposed claim decision letter.
Adds Secretary's report of any claims over 90 days old to the F&C Agenda (monthly).
Prepares and forwards F&C Agenda to the F&C for action.
After the F&C meeting, prepares F&C meeting Report and forwards the F&C Report and F&C
Agenda containing the claim recommendations to the Ad Board for action.
After the Ad Board meeting, notifies DOC and the claimant of the Ad Board's decision by letter.
Handles correspondence and other communications relative to the claims.
***
Administrative Guide to State Government
Procedure: 0620.06
Revised: TBD
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October 15, 2013, No. 40
State of Michigan
Administrative Guide to State Government
0620.07 Submission of Claims by State Employees to the Finance and Claims Committee
of the State Administrative Board
Issued TBD
SUBJECT:
Submission of Claims by State Employees to the Finance & Claims Committee of
the State Administrative Board
APPLICATION:
Executive Branch Departments and Sub-units (Agency) •
PURPOSE:
To communicate procedures for filing and resolution of claims by state
employees to the Finance and Claims Committee (F&C) of the State
Administrative Board (Ad Board).
CONTACT AGENCY: Department of Technology, Management and Budget (DTMB)
Ad Board
TELEPHONE:
517-335-2559 Ad Board Secretary
FAX:
517-335-0046 DTMEI Procurement fax
SUMMARY:
The Ad Board Secretary reviews all claims filed by state employees presented for
F&C/Ad Board approval.
APPLICABLE FORMS DTMB-1104 Claim Against the State of Michigan for Personal Losses Less than
$1,000. (Claim Form)
Claims Against the State by State Employees
•
•
•
•
The Ad Board is authorized to decide claims for property damage or personal injury against the
state, its departments/agencies, officers, or colleges and universities in an amount less than
$1,000 (see MCL 600.6419 and 600.6420).
Claims by state employees for loss must be filed within 365 days of loss.
The Ad Board has delegated authority to Agency directors to consider, deny, or approve
employee claims for damages or loss (together "loss") less than $500 except for claims relating to
eyeglasses, automobiles, jewelry over $50, and cash over $100. Agency directors must submit a
monthly report of claims paid or denied under this delegated authority.
Personal property loss reimbursements are based on the present value and not replacement
cost Claims are subject to the following depreciation requirements:
• Depreciation is calculated with a 20% straight-line depreciation rate per year starting with
year two and continuing until a residual balance of 10% remains.
• Eyeglasses, precious metal jewelry, automobile, and cash claims are not subject to
depreciation.
• Claims where the employee cannot establish date of purchase are payable at residual
value rate.
For employee claims for loss of personal property, the employee must establish each of the
following:
• The loss occurred in the course of the employee's employment.
• The employee's action or inaction was not a contributing factor to the loss.
• The personal property was reasonable for the employee to have at work.
• The employee must not have been reimbursed for the loss from another source.
• If the loss was due to theft, an Agency incident report or police report must be provided
with the claim.
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October 15, 2013, No. 41
•
•
•
If the loss was due to theft of money, that it was taken from the employee by force or
threat of force.
Automobile property loss claims that occur when an employee uses a personal automobile while
on state business require the following:
• The employee is in compliance with his/her Agency requirements for using a personal
automobile instead of a state automobile.
• The employee's action or inaction was not a contributing factor to the loss.
• The employee must not have been reimbursed for the loss from another source.
• A police report is provided with the claim.
• A repair estimate and/or proof of insurance deductible is provided with the claim.
Automobile property loss claims that occur while an employee's automobile is operated or parked
on state-owned or leased property require the following:
• The loss occurred while the automobile was being properly operated or parked at stateowned or leased property.
• The employee's action or inaction was not a contributing factor to the loss.
• The loss occurred by reason of an action, inaction, property defect, or maintenance
condition attributable to the State of Michigan.
• The employee must not have been reimbursed for the loss from another source.
• An Agency accident report or police report must be provided with the claim.
• A repair estimate and/or proof of insurance deductible is provided with the claim.
PROCEDURES:
State Employee/Claimant:
•
•
Submits the Claim Form with all pertinent documents to the Ad Board Secretary or to the Finance
Division or Human Resources Division of the appropriate Agency.
The claim form must be fully completed and notarized.
Ad Board Secretary:
•
•
•
•
Assigns a claim number and records the claim in the claims database.
Saves an electronic scanned copy of the claim documents.
Sends a receipt to the claimant.
Forwards the claim to the offending Agency for investigation and recommendation for payment or
denial.
Offending Agency:
•
•
•
•
Transmits a copy of all claims to the Agency personnel assigned to investigate claims or to
supervisory personnel with personal knowledge of the incident leading to the claim for an
investigative report,
Prepares a report for the Agency's principal executive officer or the designee so a
recommendation for approval or denial of the claim can be prepared for the Ad Board.
Sends the claim and Agency recommendation to the Ad Board Secretary with an unstapled, onesided copy of the claim, documentation, and recommendation.
Is responsible for payment to claimant of awarded claims,
Ad Board Secretary
•
•
Places the claim information and Agency recommendation on the F&C Agenda.
Logs the recommendation, F&C date, and Ad Board date in the claims database.
Administrative Guide to State Government
Procedure: 0620.07
Revised: TBD
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October 15, 2013, No. 42
•
•
•
•
•
•
Prepares the proposed claim decision letter.
Adds Secretary's report of any claims over 90 days old to the F&C Agenda (monthly).
Prepares and forwards F&C Agenda to the F&C for action.
After the F&C meeting, prepares the F&C meeting Report and forwards the F&C Report and the
F&C Agenda containing the claim recommendations to the Ad Board for action.
After the Ad Board meeting, notifies the Agency and the claimant of the Ad Board's decision by
letter.
Handles necessary correspondence or other communication relative to the claims.
*••
Administrative Guide to State Government
Procedure: 0620.07
Revised: TBD
3 of 3
October 15,2013, No. 43
State of Michigan
Administrative Guide to State Government
0620.08 Submission of Claims by the General Public
to the Finance and Claims Committee of the State Administrative Board
Issued TBD
SUBJECT:
Submission of Claims by the General Public to the Finance & Claims Committee
of the State Administrative Board.
APPLICATION:
Executive Branch Departments and Sub-units (Agency).
PURPOSE:
To communicate procedures for filing and resolution of claims by the general
public to the Finance and Claims Committee (F&C) of the State Administrative
Board
CONTACT AGENCY: Department of Technology, Management and Budget (DTMB)
State Administrative Board (Ad Board)
TELEPHONE:
517-335-2559 Ad Board Secretary
FAX:
517-335-0046 DTMB Procurement fax
SUMMARY:
The Ad Board Secretary reviews all claims filed by the general public presented
for F&C/Ad Board approval and prepares the agenda for the meetings of the F&C
of the Ad Board.
APPLICABLE FORMS DIMS-1104 Claim Against the State of Michigan for Personal Losses Less than
$1,000 (Claim Form)
MDOT-3600 Claim of Damages Less than $1,000
PROCEDURES:
Claims by the General Public:
•
•
•
The Ad Board is authorized to decide claims for property damage or personal injury against the
state, its departments/agencies, officers, or colleges and universities in an amount less than
$1,000 (see MCL 600.6419).
Claims by the General Public (citizens) for loss claims require:
o Submits claim within 365 days of loss.
o A detailed description of the claim of loss.
o The loss occurred by reason of an action, inaction, property defect, or maintenance
condition attributable to the State of Michigan.
o The claimant's action or inaction was not a contributing factor to the loss.
o An Agency incident report or police report must be provided with the claim.
o A repair estimate and/or proof of insurance deductible must be provided.
o Claims for theft or money require that the money was taken from the claimant by force or
threat of force and a police report must be provided.
o Claimant must not have been reimbursed for the loss from another source.
o Claims by insurers under subrogation rights are reduced by any payments to the insured
on the same claim.
o Claims by insureds are reduced by any payments to the insurer on the same claim.
Personal property loss reimbursements are based on present value and not replacement cost
Claims are subject to the following depreciation requirements:
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October 15, 2013, No. 44
o
o
o
o
o
Depreciation is calculated with a 20% straight-line depreciation rate per year starting with
year two and continuing until a residual balance of 10% remains.
Automobile, eyeglasses, precious metal jewelry, and cash claims are not subject to
depreciation.
Claims by patients at state psychiatric hospitals and centers for developmental disabilities
are not subject to depreciation.
Claims where the claimant cannot establish year of purchase are payable at the residual
value rate.
Claims for disposable or perishable property such as food will not be considered without a
receipt that shows purchase within 7 days of loss.
Processing Claims:
Claimant:
•
Submits a Claim Form or an MDOT-3600 with pertinent information to the Ad Board Secretary; or
to the Finance Division or Human Resources Division of the Agency under whose control the
claim occurred.
The claim form must be fully completed and notarized.
•
Ad Board Secretary:
•
•
•
•
Assigns a claim number and records the claim in the claims database.
Saves an electronic scanned copy of the claim documents.
Sends a receipt to the claimant.
Forwards the claim file to the applicable Agency for investigation and recommendation for
payment or denial.
Agency:
•
•
•
Transmits a copy of the claim to the Agency personnel assigned to investigate claims or to
supervisory personnel with personal knowledge of the incident so a recommendation for approval
or denial of the claim can be prepared for the Ad Board.
Sends the claim and Agency recommendation to the Ad Board Secretary with an unstapled, onesided copy of the claim, documentation, and recommendation.
Is responsible for payment to claimant of awarded claims.
Ad Board Secretary:
•
•
•
•
•
•
•
•
Places the claim information and Agency recommendation on the F&C agenda.
Logs the recommendation, F&C date, and Ad Board date in the claims database.
Prepares the proposed claim decision letter.
Adds Secretary's report of any claims over 90 days old to the F&C Agenda (monthly).
Prepare and forwards F&C Agenda to the F&C for action.
After the F&C meeting, prepares the F&C meeting Report and forwards the F&C Report and the
F&C Agenda containing the claim recommendations to the Ad Board for action.
After the Ad Board meeting, notifies the Agency and the claimant of the Ad Board's decision by
letter.
Handles correspondence and other communications relative to the claims.
•••
Administrative Guide to Stale Government
Procedure: 0620.08
Revised: TBD
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