Fairfax County, Virginia LINES OF BUSINESS February 5, 2016 OFFICE OF EMERGENCY MANAGEMENT

OFFICE OF EMERGENCY MANAGEMENT
Fairfax County, Virginia
LINES OF BUSINESS
February 5, 2016
OFFICE OF EMERGENCY MANAGEMENT
County Lines of Business (LOBs)
Presentation to the Board of Supervisors
www.fairfaxcounty.gov/budget/2016-lines-of-business.htm
OFFICE OF EMERGENCY MANAGEMENT
OUTLINE OF TODAY’S PRESENTATION
1. Department Overview
2. Lines of Business (LOBS)
3. Department LOBs relating to the County Vision Elements
4. Metrics
5. Trends and Challenges
6. Looking Forward
7. Discussion
County of Fairfax, VA – 2016 Lines of Business Presentation
2
OFFICE OF EMERGENCY MANAGEMENT
DEPARTMENT OVERVIEW
County of Fairfax, VA – 2016 Lines of Business Presentation
3
OFFICE OF EMERGENCY MANAGEMENT
DEPARTMENT RESOURCES
Category
FY 2014 Actual
FY 2015 Actual
FY 2016 Adopted
FUNDING
Expenditures:
Compensation
Operating Expenses
Capital Equipment
Total Expenditures
$1,221,440
406,141
0
$1,627,581
$1,195,752
654,023
27,560
$1,877,335
$1,309,604
527,104
0
$1,836,708
General Fund Revenue
$0
$0
$0
$1,627,581
$1,877,335
$1,836,708
13 / 13
13 / 13
13 / 13
13 / 13
Net Cost/(Savings) to General Fund
POSITIONS
Authorized Positions/Full-Time Equivalents (FTEs)
Positions:
Regular
Total Positions
County of Fairfax, VA – 2016 Lines of Business Presentation
13 / 13
13 / 13
4
OFFICE OF EMERGENCY MANAGEMENT
LOBS SUMMARY TABLE
FY 2016 Adopted
LOB #
241
242
243
244
245
246
Total
LOB Title
Department Leadership
Emergency Operations
Finance and Grant Administration
Community Resiliency and Outreach
Training and Exercise
Planning
County of Fairfax, VA – 2016 Lines of Business Presentation
Disbursements
$379,989
273,241
525,089
252,834
213,503
192,052
$1,836,708
Positions
3
2
3
2
1
2
13
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OFFICE OF EMERGENCY MANAGEMENT
LOBS AT A GLANCE
#241
Depart ment
Leadership
#242
Emergency Operations
#243
Finance and Grant
Administration
#244
Community Resiliency
and Out reach
#245
Training and Exercise
#246
Planning
County of Fairfax, VA – 2016 Lines of Business Presentation
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OFFICE OF EMERGENCY MANAGEMENT
LOB #241: DEPARTMENT LEADERSHIP
» Vision
» Strategic planning
» Relationship building
January 24, 2016 Winter Storm Jonas
Governor McAuliffe & Chairman Bulova visit
County of Fairfax, VA – 2016 Lines of Business Presentation
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OFFICE OF EMERGENCY MANAGEMENT
LOB #242: EMERGENCY OPERATIONS
» Manages Emergency
Operations Center and
Alternate EOC
» Coordinates event &
incident support
˃
˃
Duty Officer 24/7
Regional Events, Special Events
Immediate
decision
making &
incident
escalation
Prepared &
informed
residents
» Manages technology
˃
˃
˃
˃
Fairfax Alerts
Employee Alert Network
WebEOC
Communications Vehicle
Real-time
situational
awareness
24/7
EOC
Increased
accuracy &
speed of
notifications
Enhanced
interagency
coordination
Efficient use of
EOC and
county
resources
County of Fairfax, VA – 2016 Lines of Business Presentation
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OFFICE OF EMERGENCY MANAGEMENT
LOB #243 FINANCE & GRANT ADMINISTRATION
»
»
»
»
»
»
Financial stewardship
FEMA Public Assistance
Grants management
Financial recovery
Procurement
Human Resources
Total Dollars
Managed by OEM
General
Fund
34%
Regional
Grants
47%
FY16 $5.3 million
OEM
Grants
19%
Urban Area Security Initiatives FY16
18 total projects and $11.5 million
managed within Fairfax County
OEM
8 projects
$3.4 mil
County of Fairfax, VA – 2016 Lines of Business Presentation
Other County
Agencies
10 projects
$8 mil
9
OFFICE OF EMERGENCY MANAGEMENT
LOB #244: COMMUNITY RESILIENCY & OUTREACH
» Preparedness &
Engagement
˃
˃
˃
˃
˃
Vulnerable populations
Voluntary organizations
Faith based groups
Private sector
Educational institutions
» Incorporating social
media into daily and
emergency operations
County of Fairfax, VA – 2016 Lines of Business Presentation
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OFFICE OF EMERGENCY MANAGEMENT
LOB #245: TRAINING & EXERCISE
» Ensure National
Incident Management
System (NIMS)
compliance
» Maintain certified
instructors to provide
county-wide training
» Plan and coordinate for
local, regional, and
state exercises
2015 World Police & Fire Game Consequence Management Exercise
Over 200 participants from Local, State, and Federal agencies within the NCR
How OEM trains:
Who OEM trains:
Classroom instruction
Virtual training
Hands-on or Functional
Single or multiple day
OEM staff
County Agencies
Community Partners
Regional & National Organizations
State & Federal agencies
County of Fairfax, VA – 2016 Lines of Business Presentation
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OFFICE OF EMERGENCY MANAGEMENT
LOB #246: PLANNING
» Maintains county
Emergency Operations
Plan (EOP)
» Led Pre-Disaster
Recovery Plan (PDRP)
initiative
» Participates in regional
planning efforts
» Coordinate countywide continuity
program
County of Fairfax, VA – 2016 Lines of Business Presentation
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OFFICE OF EMERGENCY MANAGEMENT
COUNTY VISION ELEMENTS
•
•
•
•
Emergency Operations
Training & Exercise
Leadership
Finance & Administration
•
•
Planning
Community Resiliency
& Outreach
Maintaining
Safe and
Caring
Communities
Exercising
Corporate
Stewardship
Creating a
Culture of
Engagement
Building
Livable Spaces
County
Vision
Elements
Practicing
Environmental
Stewardship
Connecting
People and
Places
Maintaining
Healthy
Economies
Signifies support of Vision Element
Does not contribute to support of Vision Element
County of Fairfax, VA – 2016 Lines of Business Presentation
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OFFICE OF EMERGENCY MANAGEMENT
METRICS
NUMBER OF PEOPLE EDUCATED VIA
HERO PROGRAM
Households
Linear (People)
520
FY 2014 ACTUAL
2500
1240
1426
3397
6850
People
FY 2015 ACTUAL
F Y 2 0 1 6 E S T I MA T E
Community outreach via neighborhood canvassing
County of Fairfax, VA – 2016 Lines of Business Presentation
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OFFICE OF EMERGENCY MANAGEMENT
METRICS
8
15
20
NUMBER OF OPERATIONS-BASED
EXERCISES CONDUCTED
FY 2014 ACTUAL
FY 2015 ACTUAL
F Y 2 0 1 6 E S T I MA T E
Training & Exercise for County staff and volunteers
County of Fairfax, VA – 2016 Lines of Business Presentation
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OFFICE OF EMERGENCY MANAGEMENT
METRICS
FY16 Fairfax Alerts: Increase registrations by 5%
During Winter Storm Jonas, Fairfax Alerts
had over 3,000 new registrations
Friday, January 22 to Sunday January 24, 2016!!
County of Fairfax, VA – 2016 Lines of Business Presentation
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OFFICE OF EMERGENCY MANAGEMENT
METRICS
FY 2013 ACTUAL
ACTIVATIONS
10
9
9
10
11
TOTAL EOC ACTIVATIONS
FY 2014 ACTUAL
ACTIVATIONS
FY 2015 ACTUAL
ACTIVATIONS
F Y 2 0 1 6 E S T I M A T E F Y 2 0 1 7 E S T I MA T E
Notes:
These do not include exercise or training activations
County of Fairfax, VA – 2016 Lines of Business Presentation
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OFFICE OF EMERGENCY MANAGEMENT
TRENDS AND CHALLENGES
•
Utilizing social media and technology to communicate to employees
and residents
•
Increasing demands for instantaneous information and situational
awareness
•
Increasing complexity of emergencies and rising associated costs
•
Agency is very dependent on federal grants for sustainment
•
•
Major programs – Fairfax Alerts and WebEOC
Staffing provided by grants
County of Fairfax, VA – 2016 Lines of Business Presentation
Grant
Funded
38%
General
Fund
62%
STAFF POSITION FUNDING
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OFFICE OF EMERGENCY MANAGEMENT
LOOKING FORWARD
•
Ensuring the “whole community” is prepared for all hazards
•
Continued involvement with businesses, faith based and community
based organizations to ensure that Fairfax County is the most prepared
community in the world
•
Continue to provide high quality training to maintain operational
readiness and unified command
•
Develop plans for newly identified threats and hazards
•
Enhance the utilization of social media and technology to promote
preparedness and communicate threats
County of Fairfax, VA – 2016 Lines of Business Presentation
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OFFICE OF EMERGENCY MANAGEMENT
DISCUSSION
County of Fairfax, VA – 2016 Lines of Business Presentation
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