F C P

FAIRFAX C OUNTY PARK AUTHORIT Y
M E M O R A N D U M
TO:
Chairman and Members
Park Authority Board
VIA:
John W. Dargle, Jr., Director
FROM:
David Bowden, Director
Planning and Development Division
DATE:
February 7, 2013
Agenda
Planning and Development Committee
Wednesday, February 13, 2013 – 5:30 p.m.
Boardroom – Herrity Building
Chairman: Kevin J. Fay Vice Chair: Ken Quincy
Members: Linwood Gorham, Frank S. Vajda
1. Scope Approval – Twin Lakes Golf Course Infrastructure Improvements – Reallocation of
Project Funds to Complete Infrastructure Improvements – Action*
2. Scope Approval – Lake Fairfax Water Mine Expansion – Action*
3. Approval – Bren Mar Park Master Plan – Action*
4. Planning and Development Division FY 2014 – FY 2020 Capital Improvement Program ­
Project Development Schedule – Discussion*
5. Quarterly Project Status Report – Information*
6. Monthly Contract Activity Report – Information*
*Enclosures
If accommodations and/or alternative formats are needed, please call (703) 324-8563. TTY (703) 803-3354
This page intentionally left blank.
Board Agenda Item
February 27, 2013
ACTION
Scope Approval – Twin Lakes Golf Course Infrastructure Improvements – Reallocation
of Project Funds to Complete Infrastructure Improvements (Springfield District)
ISSUE:
Approval of the project scope for infrastructure improvements at Twin Lakes Golf
Course and reallocation of project funds to complete the infrastructure improvements.
RECOMMENDATION:
The Park Authority Director recommends approval of the project scope to complete
infrastructure improvements at Twin Lakes Golf Course and reallocation of project funds
to complete the infrastructure improvements. TIMING:
Board action is requested on February 27, 2013, to maintain the project schedule.
BACKGROUND:
Twin Lakes is a 356-acre golf complex with the Park Authority’s only championship 36­
hole golf facility located in the Springfield District. The complex includes an
approximate 14,700 square foot club house, two 18-hole golf courses, a driving range
and related support facilities. The golf course was expanded from 18 holes to 36 holes
and a new club house was constructed in 1998. Reconstruction of the golf course north
dam to meet new state dam standards was completed in January 2012. The Park
Authority Board approved the FY 2013 – FY 2015 Financial Sustainability Plan in
December 2011 which includes a business growth initiative for expansion of the club
house facility at Twin Lakes Golf Course. The design for the club house expansion is
complete and staff is currently preparing the construction bid documents.
The Planning and Development Division FY 2013 Work Plan as approved by the Park
Authority Board on September 24, 2012, included a staff recommendation to reallocate
the remaining funding balance in the recently completed Twin Lakes Golf Course North
Dam Reconstruction project in the amount of $357,000 to fund infrastructure
improvements associated with the original golf course expansion, the dam
reconstruction and club house expansion projects.
Sanitary sewer for the club house at Twin Lakes Golf Course is currently provided via a
septic system with a drain field. Staff met with the Fairfax County Health Department
Board Agenda Item
February 27, 2013
(FCHD), the county agency responsible for permitting septic systems, as part of the
permit review process for the club house expansion project. FCHD staff advised park
staff that the septic system installed as part of the original club house construction had
limited capacity and would not meet the requirements for expansion. State
requirements for septic systems have also been revised to require additional reserve
capacity since the club house was completed. Staff also determined during the design
phase that the existing irrigation system in the area of the addition will need to be
reconfigured and relocated in advance of club house expansion to maintain necessary
irrigation service to the club house and golf course. Staff has been working with the
Fairfax County Department of Public Works and Environmental Services (DPWES) and
the Virginia Department of Transportation (VDOT) to close out the open site plan for the
golf course expansion project. The one remaining punch list item requiring completion
to close-out the golf course expansion site plan is installation of street lights along the
property frontage at Braddock Road. Finally staff is preparing the necessary plans and
documents required to obtain the state operating permit for the recently completed north
dam improvements.
The project scope for the infrastructure improvements is as follows:
• Upgrade the existing septic system to include enlarging the pump chamber from
5,000 gallons to 8,000 gallons, replacement of the force main and other related
work as may be determined by the Fairfax County Health Department.
• Relocate existing in-ground golf course irrigation lines to accommodate the club
house expansion.
• Install street lights per approved site plan for golf course expansion.
• Obtain state operating permit for north dam.
The scope cost estimate for completion of the infrastructure improvements at Twin
Lakes Golf Couse is $357,000 as outlined in the table below.
Work Item
Club House Septic System Upgrade
Relocate Irrigation
Install Street Lights
Obtain State Dam Operating Permit
Total
Estimated Cost
$110,000
$20,000
$90,000
$137,000
$357,000
The proposed timeline for completing the noted scope of work is as follows:
Phase
Scope
Design & Permitting
Construction
Planned Completion
1st Quarter 2013
2nd Quarter 2013
4th Quarter 2013
Board Agenda Item
February 27, 2013
FISCAL IMPACT:
Based on the scope cost estimate, funding in the amount of $357,000 is required to
complete the necessary infrastructure improvements at Twin Lakes Golf Course. Funds
are currently available in the amount of $220,000 in WBS/IO Project PR-000012-006
Twin Lakes Dam Reconstruction in Fund 300-C30400 (Fund 370), 2008 Park Bond
Construction for reallocation for infrastructure improvements. A balance of $137,000
will remain available to obtain the dam operating permit for the north dam.
ENCLOSED DOCUMENTS:
None
STAFF:
John W. Dargle, Jr., Director
Cindy Messinger, Deputy Director/CFO
Sara Baldwin, Deputy Director/COO
David Bowden, Director, Planning and Development Division
Todd Johnson, Director, Park Operations Division
Barbara Nugent, Director, Park Services Division
Deborah Garris, Manager, Synthetic Turf Branch
Eric Inman, Project Manager, Synthetic Turf Branch
Peter Furey, Manager, Golf Enterprises
Michael P. Baird, Fiscal Administrator
This page intentionally left blank.
Board Agenda Item
February 27, 2013
ACTION
Scope Approval – Lake Fairfax Water Mine Expansion (Hunter Mill District)
ISSUE:
Approval of the project scope to expand the Water Mine at Lake Fairfax Park.
RECOMMENDATION:
The Park Authority Director recommends approval of the project scope to expand the Water Mine at Lake Fairfax Park.
TIMING:
Board action is requested on February 27, 2013, to maintain the project schedule.
BACKGROUND:
Lake Fairfax Park is one of three lakefront parks within the park system. The 479-acre
park located in the Reston area of Fairfax County includes an 18-acre lake with boating
facilities, the Water Mine Waterpark, campgrounds, picnic areas, party areas, a
carousel, trails, playgrounds, lighted athletic fields and a skate park.
The Water Mine completed in 1997 replaced an existing in-ground swimming pool at the
park. The Water Mine features more than an acre of slides, flumes, sprays, showers,
floatables and interactive play features including a lazy river incorporated into an old
west theme. Capacity for the Water Mine is set at 776 people per the Fairfax County
Health Department code requirement of twenty-seven square feet of water surface per
person. This capacity limitation combined with the lack of new features has resulted in
stagnated revenue generation over the last six years.
A feasibility study for expansion of the Water Mine was completed in January 2003.
The study concluded that expansion of the Water Mine should focus on increasing
amenities for the pre-school and primary school age children including an enlarged
children’s area, and additional slides. The addition of group pavilions, increased shade
structures, and multiple concession vendors were also recommended. The
recommended expansion did not proceed at that time due to funding limitations.
The Park Authority Board approved the FY2013 – FY 2015 Financial Sustainability Plan
in on December 14, 2011, which includes a business growth initiative for expansion of
the Water Mine Waterpark at Lake Fairfax Park. The Planning and Development
Board Agenda Item
February 27, 2013
Division FY 2012 Work Plan as approved by the Park Authority Board on July 27, 2011,
included a project to design an expansion of the Water Mine to increase visitor capacity
to the facility. The Park Authority Board approved funding in the amount of $400,000
from the 2008 Park Bond as part of the FY 2012 Work Plan approval to start the design
of the project in advance of anticipated construction funding in the proposed 2012 Park
Bond. The 2012 Park Bond approved by the voters in November 2012 includes funding
in the amount of $5,155,000 for construction of the expansion.
A project team consisting of representatives from Planning and Development, Park
Services, Resource Management, and Park Operations Divisions was created to
determine the scope for the expansion of the Water Mine. The goals of the project team
were to develop a project scope that would overcome capacity limitations of the existing
facility, increase visitation and generate additional revenue. Because nine years have
passed since the development of the original concept plan, staff contracted with
Burgess & Niple through an existing open-end consultant contract to complete a
feasibility study using the expertise of an aquatics consultant to validate the original
feasibility study and concept plan prepared in 2003, recommend options that would
most efficiently increase visitation and generate additional revenue. Burgess & Niple
hired Ballard*King Associates of Colorado, a nationally recognized leader in aquatics
facility planning to prepare a new feasibility study for expansion of the Water Mine.
Ballard*King’s assessment of the previous feasibility study pointed out that the
demographic data is old and needed to be updated to account for current
demographics; the 5- to12-year-old age group was not evaluated; the attendance
increase that was projected from the improvements was optimistic considering the size
of the expansion recommended in the 2003 study and the code requirements; and the
final net revenue calculations were aggressive.
The feasibility study for expansion of the Water Mine facility prepared by Ballard*King
summarized the current market opportunities as follows:
• With a population of over 632,390 in the Primary Service Area, the market is
more than large enough to support a significant expansion to the Water Mine
without the need to draw from outside of the area. The population base has a
significant number of children and very high household income levels. The
population is expected to continue to grow at a strong rate.
• The site in Lake Fairfax Park has a number of other important amenities to draw
potential pool users. In addition, the site is easily accessible to people
throughout the area.
Board Agenda Item
February 27, 2013
• The current Water Mine facility is frequently operating at capacity with long
waiting lines, which indicates that there is already a built-in clientele for an
expansion.
• Despite the presence of other water parks and pools in the area the demand and
market is more than sufficient to allow for an expanded Water Mine facility.
In addition to the market opportunities, possible market constraints include:
• Water Mine currently has a market focus that is relatively narrow which
emphasizes the under-12 age group.
• The Water Mine’s fees are already reasonably aggressive and it may be difficult
to have much of an increase in the future even with significant additions or
improvements.
• The opportunities for expansion are limited given the physical constraints of the
existing site. The current pool layout is rather elongated making it more difficult
to add amenities without providing additional support facilities.
• The increased bather load from an expansion may trigger the need to expand
support facilities such as the bath house, concession area, and lifeguard room.
This could require a significant financial commitment that will subtract from the
amount of funding available for expanding the water amenities.
Despite the constraints noted above, Ballard*King has determined that the market is
outstanding for a significant expansion to the Water Mine.
Staff directed Burgess & Niple to prepare a concept plan that was consistent with the
findings of the feasibility study. The project team met with the Water Mine staff to
identify any capital renovation work to the existing facility that should be included in the
expansion project in addition to new features. While the existing attractions are
generally in good condition, site staff identified a number of theming materials that
should not be used in the expansion due to excessive maintenance requirements.
A design charette meeting with Burgess & Niple and their waterpark design subconsultant, Water Technology, was held to discuss both the current facility and desired
new features. Based on this discussion and the results of the feasibility study, Water
Technology developed a concept plan for the expansion. The project team has
completed their evaluation of the concept plan and recommends the following scope of
work:
Board Agenda Item
February 27, 2013

Construct approximately 8,000 square feet of new spray pad (Active and Tot)
with a climbable play structure and interactive spray features.

Construct a slide tower for two to three body flume slides with dry run-outs.

Construct a new restroom/mechanical building with family change rooms, guard
room, and filter equipment space.

Construct picnic pavilions, shade structures and concrete pads for mobile food
vendor facilities.

Construct associated site work and supporting infrastructure.
The scope cost estimate to design, permit and construct the proposed expansion of the
Water Mine is $5,500,000 (Attachment 2).
Revenue projections included in the FY2013 – FY 2015 Financial Sustainability Plan
projected a possible increase of $300,000 to the net annual return for the Water Mine in
the first full year of operation based on the expansion. Staff has reviewed the revenue
projections and based on preliminary discussions with Fairfax County Health
Department (FCHD) it appears the increase in net revenue is achievable if FCHD staff
is willing to approve a request for an increase in the occupancy load based on the
features in the expansion. State code currently requires 27 square foot of water surface
per occupant while the American National Standards Institute (ANSI) recommends 15
square foot of wet area per occupant for spray parks. Staff will work with FCHD staff
throughout the design of the expansion to maximize the allowable occupancy.
The proposed timeline for completing the project is as follows:
Phase
Scope
Design & Permit
Construction
Planned Completion
1st Quarter 2013
1st Quarter 2014
2nd Quarter 2015
FISCAL IMPACT:
Based on the scope cost estimate, funding in the amount of $5,500,000 is necessary to
fund design, permitting and construction for the project. Funding in the amount of
$400,000 in WBS/IO PR-000016-031, Lake Fairfax Water Mine Expansion, Fund 300­
C30400, 2008 Park Bond Construction is available to complete the design and
permitting phases. The balance of funding required for construction in the amount of
$5,100,000 will be appropriated by the Department of Management and Budget in the
2nd Quarter of 2013 from the 2012 Park Bond.
Board Agenda Item
February 27, 2013
ENCLOSED DOCUMENTS:
Attachment 1: Water Mine Expansion Concept A
Attachment 2: Scope Cost Estimate – Lake Fairfax Water Mine Expansion
STAFF:
John W. Dargle, Jr., Director
Cindy Messinger, Deputy Director/CFO
Sara Baldwin, Deputy Director/COO
David Bowden, Director, Planning and Development Division
Barbara Nugent, Director, Park Services Division
John Lehman, Manager, Project Management Branch
Timothy Scott, Supervisor, Project Management Branch
Melissa Emory, Project Manager, Project Management Branch
Michael Baird, Fiscal Administrator
This page intentionally left blank.
Attachment 1
MULTI-USE
RENTABLE
PAVILION
E
DECK
ELEVATION
284.00
FAMILY CHANGE
W/ADA FIXTURES /
MECHANICAL /
GUARD BREAK ROOM
FOOD TRUCK
CONCESSION
PATIO
C
A
RESERVABLE
CABANAS
DECK
ELEVATION
284.00
PLAY STRUCTURE
D
SPRAY PAD
E
RENTABLE PAVILION
F
CABANAS
D
TOT
SPRAY
PAD
DECK
ELEVATION
282.00
ACTIVE
SPRAY
PAD
F
A
DECK
ELEVATION
286.00
LANDSCAPE
LANDSCAPE
WATERFALL WITH
BENCH BELOW
B
GRASS-CRETE DRIVE
B
SLIDES
SLIDE TOWER
APPROXIMATE
ELEVATION 301.00
EXISTING
MECHANICAL
BUILDING
APPROXIMATE
LOCATION OF
RPA LINE
C
SITTING AREA
RENTABLE
PAVILION
N
WATER MINE EXPANSION
0
15'
SCALE:
CONCEPT A
30'
60'
1" = 30'-0"
RESTON, VA
Project No.: 12045
Date:
NOV. 16, 2012
Drawn By: APP
This Document and the ideas, renderings and other
contents contained therein are the sole property of Water
Technology, Inc. and may not be disseminated, copied,
reproduced or otherwise used without prior written
consent of Water Technology, Inc.
Date: Wednesday, January 16, 2013 Plotted by: Adam Pfister Drawing location: P:\2012\12045 Reston VA Water Mine Waterpark\01 Concept Design\Drawings\Design\concept a.dwg
100 Park Avenue
Post Office Box 614
Beaver Dam, Wisconsin 53916
Copyright © 2012
Voice: 920.887.7375
Toll Free: 800.538.8207
Fax: 920.887.7999
www.watertechnologyinc.com
This page intentionally left blank.
Attachment 2
SCOPE COST ESTIMATE
Lake Fairfax Water Mine Expansion
DESIGN
Design
Permits and Fees
$300,000
$68,000
Design Administration
Subtotal
$32,000
$400,000
CONSTRUCTION
Sitework and Infrastructure
$950,000
Active Spray Pad, Play Structure and Filter System
$900,000
Tot Spray Pad, Play Structure and Filter System
$600,000
Body Flume Slides
$590,000
Restroom and Support Facilities
$600,000
Pavilions and Shade Structures
Subtotal
$340,000
$3,980,000
Utilities
Inspections and Testing
$300,000
$90,000
Contingency
$425,000
Construction Administration
$305,000
Total Project Estimate
$5,500,000
This page intentionally left blank.
Board Agenda Item
February 27, 2013
ACTION
Approval – Bren Mar Park Master Plan Revision (Mason District)
ISSUE:
Approval of the Bren Mar Park Master Plan Revision.
RECOMMENDATION:
The Park Authority Director recommends approval of the Bren Mar Park Master Plan
Revision.
TIMING:
Board action is request on February 27, 2013.
BACKGROUND:
In 2010 the Park Authority received a request for an off leash dog area (OLDA) in Bren
Mar Park. Bren Mar is a 35-acre park located along Edsall Road in the Bren Mar
Community in Alexandria (Attachment 1). The master plan was approved in 1975. Staff
evaluated the request and determined that if an OLDA were to be recommended for the
park, a master plan revision would be required. Revision of the approved master plan
would also allow an update to the park boundaries to more accurately reflect the
existing uses and conditions that differ from the approved plan. Several parcels have
been added to the park that are not reflected in the 1975 approved master plan.
Demographic changes in the Bren Mar area since the 1970s were also part of the
consideration to revise the master plan.
Public input has been a key element in the design development process for Bren Mar
Park. The master plan revision process was initiated in 2012 and a public information
meeting was held on April 18, 2012. This meeting was attended by over 40 community
members. Public comments presented at the meeting included issues related to
OLDAs and trails. A main interest of the community was to preserve the natural
character of the park while expanding opportunities for the neighborhood to use the
park.
Based on site analysis and public input, a draft master plan was created and published
on the Park Authority website and staff invited public comment on the plan through the
web as well as at a Public Comment Meeting held on October 12, 2012. The public
meeting was followed by a 30-day open comment period after which the master plan
Board Agenda Item
February 27, 2013
team reviewed and evaluated all public comments received throughout the master plan
process.
The Public Comment Meeting was well attended (Attachment 2). While a majority of
speakers were in favor of replacing the diamond field with an OLDA there were a few
speakers that expressed a desire to convert the ballfield into an open play area for the
community. Park Authority staff expressed concerns that any such area might be used
overwhelmingly for pick up sports play to the exclusion of open play. In response to this
community desire for unprogammed open space, staff reviewed the proposed draft
master plan and determined that the meadow area was suitable to be used for open
play. Given the topography of this area, it is suitable for open use, but not for league
sports practice or play. The Conceptual Development Plan graphic has been modified
to include using the meadow area for open play.
The Bren Mar Park Master Plan revision (Attachment 3) provides expanded passive
recreation opportunities and community uses. The plan provides for an enhanced trail
network, additional on-site parking, additional picnic facilities and an OLDA. The
proposed new and expanded uses are located in the core of the site close to existing
facilities with the majority of the site remaining in a natural state. The plan also
recommends allowing the OLDA to be lighted at the sponsor group’s expense. Staff
supports the request for lighting of the OLDA due to the location of the park in a densely
populated urban neighborhood with the majority of the park users accessing the site by
foot. Lighting this OLDA allows for dog owners to have year round use of the facility.
Additional facilities in the park that may be lighted include the central trail section in the
park which connects the rear of the park to the parking area and OLDA. The trail
network is recommended to be expanded to support connections to the adjacent
neighborhood and Turkeycock Run Stream Valley Park trails (Attachment 4).
This master plan revision removes parking areas, playgrounds and picnic areas that
were proposed within the center of the site. These elements have been reduced or
relocated closer to the park entry to preserve the interior of the park in a more natural
state. The diamond field will be replaced with an OLDA.
To facilitate review by the Park Authority Board, substantive changes to the master plan
text have been highlighted.
If approved, a public use determination approval by the Planning Commission may be
required prior to facility installation in accordance with Virginia Code Section 15.2-2232.
FISCAL IMPACT:
None
Board Agenda Item
February 27, 2013
ENCLOSED DOCUMENTS:
Attachment 1: Vicinity Map
Attachment 2: Public Comment Summary
Attachment 3: Bren Mar Park Master Plan Revision
Attachment 4: Expanded trails network map
STAFF:
John W. Dargle, Jr., Director
Sara Baldwin, Deputy Director/COO
Cindy Messinger, Deputy Director/CFO
David Bowden, Director, Planning & Development Division
Cindy Walsh, Director, Resource Management Division
Todd Johnson, Director, Park Operations Division
Sandy Stallman, Manager, Park Planning Branch
Pat Rosend, Senior Park Planner, Park Planning Branch
This page intentionally left blank.
Attachment 1
;i/
.I I
C~ y
V ICINITY MAP
0
of A lex andria
7SO 1.SOO
BREN MAR PARK MASTER PLAN REVISION
6324 EDSALL ROAD. ALEXANDRIA, VA
"1PJ 20 12 3.000W*
•
This page intentionally left blank.
Attachment 2
Bren Mar Park Master Plan Revision
Public Comment Summary
Public Input Meeting- October 12, 2012
Joe Allison-Park Neighbor
• He is in support of a dog park.
• Likes the proposed revisions to the plan.
• He was concerned about parking and glad to see more proposed especially with
the dog park.
• A second picnic shelter is a good idea. Sometimes there are overflow crowds in
the picnic area.
• The location of the parking next to the dog area is good.
• New trails are welcome for the residents. Site does need more parking.
• Good job of adding the things that were requested in the first meeting.
George Madill
• No objections to a dog park in the park but objects to using the diamond field for
it. $50,000 was spent on the field to make it useable. Only field left in the area.
No fields left at the school. No other places in the park that kids can kick a ball
around and play.
• Suggests using the meadow area for the dog park. Doesn’t need to be flat for the
dogs like you need for the ball fields.
• Feels that ball fields are a much higher need than the dog parks are. Worried that
the money was thrown away.
Steven Smith
• Thank you for the meeting. A neighbor to the park with two small kids.
• Feels the dog park will take a lot away from the community. Kids won’t have a
place to play. Teeball, Frisbee, soccer etc. Concerned about safety in the park
due to the prevalence of dogs off leash in the park.
• He has been charged by dogs off leash in the park. Concerned that the dog park
will add to the off-leash dogs in the other areas of the park.
• Concerned about the pollution created in the watershed next to Turkeycock Run.
• The ball fields are used all the times by kids. Wants to expand the play areas,
picnic area, and add a basketball court.
• Wants to use the meadow area to transition as an ADA access point to
Turkeycock Run.
Ron Debnam
• Wants to know where the park was supposed to be before Bren Mar. (PA
response- Dog parks are evaluated in response to specific sponsorship requests.) • In charge of neighborhood watch for the Overlook Community. Concerned about
having extra parking and that it would encourage illicit uses. Not in favor of the
OLDA for that reason.
Michelle Bryce
• A lot of people are concerned about the future of the park.
• Walks the park everyday twice a day. Has a dog always on leash. Is concerned
about all the off leash dogs in the park and concerned that more would come for
the OLDA.
• Concerned about the wildlife areas. People like to come to the park to de-stress.
Wants to see the naturalness of this park preserved. People depend on the
nature and do not want to see it lost.
Andre Newman
• Longtime area resident. Used to play little league baseball on the field.
• Concerned about safety if the dog park is built on the ball field site. Concerned
that existing fences are too low and the dogs may jump out. (PA response: OLDA
would have to meet the standards for a new facility. Existing fence would need to
be upgraded with increased height. Would have a double entry gate.)
Sara Agan
• Was opposed to the dog park at the April 18, 2012 Public Information meeting.
• She does take her dogs off leash in the park and will try to be more considerate
about that in light of the concerns by other park users.
• Feels like the PA has heard what the people said about the park.
• Wants to preserve the special feeling of the park.
• Concerned that there will be winners and losers. Should be considering areas for
all users.
• Doesn’t want more people to come to the park to use the dog park. Doesn’t want
parking because it will encourage more people to use the park.
• Glad that Joe Allison is happy with the proposed plans.
Ann Stowe-Overlook resident.
• Staff has given a lot of consideration to community concerns.
• Where is the closest field after this one? (PA response: Franconia or Trailside)
• To echo the concerns of others about safety and additional parking. Can there
be lighting in the parking areas. Should also consider security cameras esp. with
the off-leash dog problem. More signage would be good to enforce the park
regulations.
• Can a baseball field be located in other developments being built.
• Object to Joe Nilson retiring. He is not allowed. (Overall agreement that Joe
Nilson is a great asset to the Park Authority)
Joe Allison­
• Follow up on activities in cars-Franconia police do a great job patrolling the park
and ticketing bad behavior. They are very thorough and keep incidences down to
a minimum. Suggests that if the plan is approved, the police be encouraged to do
additional checks. The police are on top of issues and would continue to do so.
Barrett Nixon-local resident.
• Organized the Bren Mar Dogs group and submitted the request to look at Bren
Mar Park for a OLDA.
• Loves the idea of having some lighting. Would the Joe Allison be ok with low
impact lighting? (Joe Allison stated he would like to reserve comment until he
saw a plan)
• The more responsible people you have in a park, the less crime that occurs.
Concerned about more parking spaces in the center of the park. Could lead to
more crime.
• Also concerned with current issue of off leash dogs in the parks. It is primarily
because they have no other place to play.
• Community of more than 140 dog owners who are looking for a place. Looking
for a community centered use for the dog owners to get together and have the
dogs and owners socialize.
• OLDA reinforces the laws by providing a place for off leash play. Would shift the
dogs running around in the park to the OLDA improving the park experience for
everyone.
Rodney Richardson- longtime resident dog owner and little league coach.
• The existing ballfield is a place where families can play. Open/free play is not
allowed at schools or scheduled fields.
• Doesn’t feel the fields should be removed to put in the dog park.
• Suggests the dog park go in at the end of Bren Mar Drive, not at the park.
Summary of additional comments received during public comment period.
Travis Tedrow-resident of the Lincolnia Park neighborhood.
• My friend and Fairfax Parks employee, Steve Groff, recommended I contact you
• Improving Turkeycock Stream Run in Lincolnia. A number of neighborhood
residents are interested in cleaning the area and having a walking/biking path
installed similar to Holmes run.
• A path connecting the two parks and meeting Cameron Run would be a huge
benefit to the area, both as a usable green space and as a safe place for walking
in a neighborhood that is otherwise unwalkable due to lack of sidewalks or safe
shoulders.
• I realize improvements and planning take time but the residents wanted to reach
out to the parks department and learn about how to start the process and/or how
to get the currently unused park on the list of future county projects.
Nancy Bond –local resident
• Other area parks such as Isabella/Monticello Mews and Jefferson Green already
have dog walking areas.
• If Bren Mar Park is to become a dog park, I suggest that the park be confined to
the trails that wind through Pulte Overlook. I think that the dogs must be on a
leash at all times for pedestrian safety.
• With the influx of residents from Monticello Mews, I think the population is better
served by a park for children and active adults, not one confined to dog lovers.
• If dog owners are not diligent about cleaning up after the dogs, the smell could
be unbearable for those trying to swim at Bren Mar Recreation pool in the
Summer.
Via Phone- Mr. Won K. Paik-a neighbor at Bren Marr
• Consider placing a bathroom at the park. Too many people are urinating in the
woods.
Via phone-Midge- local resident
• Wanted to express concern about keeping the open space at Bren Mar
• Wants to have Turkeycock Run in the stream valley tributary dredged due to
debris and stone from HOTLanes project.
Sarah Agan and Robert Karsch-Bren Mar Park Residents
• We visit the park 2 – 3 times per day. The park is primarily used by the
immediately surrounding communities; most of whom walk to the park. As
such the overall park plan and feel should reflect the actual usage;
preserving as much green space as possible and minimizing the
development. We appreciate that the current draft of the master plan
appears to reflect the prevailing sentiment of the communities surrounding
Bren Mar Park.
WHAT WE LIKE ABOUT THE PROPOSED PLAN:
•
Preserving the green space and protecting the mature trees and overall
naturalized feel.
• That the county listened to the comments provided at the April meeting.
• We like the additional proposed natural surface trails.
• We support converting the use of the baseball field to an Off Leash Dog
Area (OLDA)
o Opposition may be generated from a sense of nostalgia and
wishing to see that field vigorously used by kids playing
o that money was spent to convert the space to a baseball field.
o Joe Allison (the sole person living within the park boundaries) noted
the field is not used for athletics or other play.
o People who take their dogs to dog parks tend to be more
responsible in general and as such, the Bren Mar OLDA could
serve as the source of a community hub or nucleus from which the
greater communities might be strengthened. More sense of
ownership not just for the OLDA but for the park overall will be
beneficial for all.
WHAT WE DON'T LIKE ABOUT THE PROPOSED PLAN:
•
•
•
Extension of eight new parking spaces towards the meadow
Concerned that it would impact the wildlife in the meadow.
"Unwanted" activity conducted from cars might increase as cars would be
less visible from Edsall Road/the main parking areas.
o additional parking should be concentrated in areas closest to the
park entrance
• While additional parking is needed, we think 58 spaces is too much
• Reduce the number of parking spaces from the proposed total of 58 to 38
which is double the current number.
• If the park closes at dark there is no need for lighting unless the dog park
will be open past dark. If the dog park is open past dark any lighting must
not disrupt the quality of life for the resident within the boundaries of the
park.
Mary Hasty-local resident
• I am a dog lover and have one of my own, but Bren Mar Park is not the right
place for it. We have a beautiful, serene, clean park and wetlands that is one of
the draw points of living in our area.
• Overlook residents as well as neighbors from as far as the end of Stevenson
currently enjoy the park daily and we do not want it disrupted by the problems a
dog park always brings: dog waste, dog fights, dogs uncontrolled off leash, litter
from dog owners, more cars, and more people accessing the park who are not
necessarily vested in keeping it clean.
• A better location would be the industrial park off Esdall and George Washington.
It's easy to get to, there's plenty of room and parking, and no one will be
disturbed by barking dogs. In addition, the cluster of businesses there would
probably welcome the influx of potential customers.
• Please make sure that any future dog park is not located in a either a residential
area nor a wetlands that could suffer harm from a huge increase in dogs and
humans.
Michelle Bryce-Overlook Resident
• I own a German Shepherd and walk him twice a day on leash in the park. We
are frequently plagued by dogs off leash owned by people who drive to this
location to walk their dogs. A dog park has the potential to make this worse as it
would attract more people to drive to this location to use the park and then walk
their dogs.
• My thoughts are the dog park should not be placed in the Bren Mar Park. People
enjoy the serene, natural setting and opportunity to enjoy the wildlife. A dog park
would change the atmosphere of the park and even threaten the conservation
area if placed too close to the creek.
• Consider another location for the dog park. One option is the Industrial
Park. This location would provide customers to the stores, and provide an option
for the many apartments at that end of Edsall. Another option is to put the dog
park in Lincolnia Park
• If the dog park must be installed in the Bren Mar Park, my recommendation is to
put it in-between the baseball field and Edsall Rd. There is enough room, it
includes trees for shade, and would minimize the effect on the park. It is also the
greatest distance from the wetlands resource protected area/conservation
area and the creek.
• Regarding future plans for the park, there is a large group of people that enjoy
the serene atmosphere of the park, being able to view the wildlife, including the
deer, and the protected species--the box turtle. We prefer the park be maintained
as natural as possible. Minimize development of hardtop surfaces such as
parking lots and other constructed sites such as playgrounds, basketball courts,
picnic grill areas etc. Walking trails should be natural foot paths through the
woods
• Concerns about the impacts from a recent stream stabilization project in Turkeycock Run Stream Valley Park.
Visit Bren Mar park Master Plan at
http://www.fairfaxcounty.gov/parks/plandev/downloads/bren-mar-mp.pdf.
-
This page intentionally left blank.
Committee Agenda Item
February 13, 2013
DISCUSSION
Planning and Development Division FY 2014 – FY 2020 Capital Improvement Program ­
Project Development Schedule
Staff will present the FY 2014 – FY 2020 Capital Improvement Program (CIP) - Project
Development Schedule for projects included as part of the fall 2012 Park Bond Program
for discussion.
The 2012 Park Bond includes projects in four categories: Facility Expansion, Existing
Facility Renovations, Land Acquisition/Stewardship, and Community Parks/New
Facilities. Park staff will present project schedules in each of the four categories for
discussion with the Board to extend through FY 2020 allowing for project cash flow and
expenditures in accordance with DMB’s guidelines. Staff will return this item for Board
approval in March 2013 with a recommended FY 2014 – FY 2020 CIP Development
Schedule.
The Department of Management and Budget (DMB) has provided guidance that park
bond funding will continue to be made available in the amount of approximately
$13,250,000 annually through expenditure of the remaining balance of $35,148,000 in
the 2008 Park Bond as well as the $63,000,000 included in the 2012 Park Bond. Cash
flow projections will extend through FY 2020 in order to meet the County’s overall CIP
goals and DMB’s financial management strategy for the sale of general obligation bonds
based on the current budget outlook and total bond funding available of $98,148,000.
ENCLOSED DOCUMENTS:
None
STAFF:
John W. Dargle, Jr., Director
Cindy Messinger, Deputy Director/CFO
Sara Baldwin, Deputy Director/COO
David R. Bowden, Director, Planning and Development Division
Todd Johnson, Director, Park Operations Division
Barbara Nugent, Director, Park Services Division
Cindy Walsh, Director, Resource Management Division
Deb Garris, Manager, Synthetic Turf Field Branch
Kirk Holley, Manager, Special Projects Branch
Committee Agenda Item
February 13, 2013
John Lehman, Manager, Project Management Branch
Julie Cline, Manager, Land Acquisition and Management Branch
Sandra Stallman, Manager, Park Planning Branch
Michael Baird, Fiscal Administrator
Board Agenda Item
February 27, 2013
INFORMATION
Quarterly Project Status Report
The Project Status Report for the Fourth Quarter of CY 2012 includes projects approved by the Park Authority Board from the Planning and Development FY 2013 Work Plan. The report is grouped by Supervisory District and provides project status updated through December 31, 2012. The Project Status Report is broken down into projects
executed with funding prior to the 2008 Park Bond and projects being executed with 2008 Park Bond funds. Staff is able to track and report additional project financial
information for projects under the 2008 Park Bond as a result of enhanced project
financial tracking procedures implemented with the 2008 Park Bond.
ENCLOSED DOCUMENTS:
Attachment 1: Project Status Report as of Fourth Quarter of CY 2012
STAFF:
John W. Dargle, Jr., Director
Cindy Messinger, Deputy Director/CFO
Sara Baldwin, Deputy Director/COO
David Bowden, Director, Planning and Development Division
Deb Garris, Manager, Synthetic Turf Field Branch
Kirk Holley, Manager, Special Projects Branch
John Lehman, Manager, Project Management Branch
Julie Cline, Manager, Land Acquisition and Management Branch
Sandra Stallman, Manager, Park Planning Branch
This page intentionally left blank.
Attachment 1
FAIRFAX C OUNTY PARK AUTHORIT Y
12055 Government Center Parkway, Suite 927  Fairfax, VA 22035-5500
703-324-8700 • Fax: 703-324-3974 • www.fairfaxcounty.gov/parks
TO:
John W. Dargle, Jr., Director
FROM:
David R. Bowden, Director
Planning and Development Division
DATE:
January 28, 2013
SUBJECT: Quarterly Project Status Report
Attached is the Planning and Development Division’s Quarterly Project Status Report for the
Fourth Quarter of CY2012. This report provides the status, updated through December 31,
2012, for all projects that are included in the FY 2013 Work Plan as approved by the Park
Authority Board.
Recently completed projects include:
Supervisory District: Braddock
• Rabbit Branch Park – Donation of Kings West Swim Club Property
Recordation Date: December 21, 2012
Acquisition Cost: $56,000
• Lake Accotink Park – Sluice Gate Stem Valve Repair
Completed: November 2012
Project Cost: $14,842.50
Supervisory District: Dranesville
• Great Falls Nike Park – Synthetic Turf Field Installation and Related Stormwater
Enhancement
Completed: November 2012
Project Cost: $1,190,027
• Great Falls Nike Park – Athletic Field Lighting on Rectangular Field #4
Completed: January 2013
Project Cost: $251,618
• Pimmit Run Stream Valley – Trail Signs
Completed: December 2012
Project Cost: $8,000
• Spring Hill Park – Athletic Field #4 Reconstruction
Completed: December 2012
Project Cost: $81,856
Memorandum to John W. Dargle, Jr.
Planning & Development Division, Quarterly Status Report
January 28, 2013
Page 2
Supervisory District: Mason
• Martin Property – Demolition of Residential Structures
Completed: December 2012
Project Cost: $75,000
• Pinecrest Golf Course – Upper Pond Dam Reconstruction
Completed: December 2012
Project Cost: $1,325,000
Supervisory District: Mount Vernon
• South Run Stream Valley Park – Magic Leaf Trail Improvements
Completed: December 2012
Project Cost: $92,650
• Paul Springs Stream Valley – Donation of Parcels from Mr. McPherson
Recordation Date: December 21, 2012
Cost: $3,000
• Cross County Trail – Connection at Pohick Road
Completed: December 2012
Project Cost: $71,479
Supervisory District: Providence
• Hartland Green Park – Approval of 2232 Application
Approval Date: November 8, 2012
• Oakton Community Park – Phase II – Park Playground
Completed: November 2012
Project Cost: $103,145
Supervisory District: Springfield
• Lincoln Lewis Vannoy – Board of Supervisors Transfer to the Park Authority
Recordation Date: December 21, 2012
Acquisition Cost: $25,000
Supervisory District: Sully
• E.C. Lawrence Park – Athletic Field Lighting on Field #3
Completed: December 21, 2012
Project Cost: $251,618
Copy: Cindy Messinger, Deputy Director/CFO
Sara Baldwin, Deputy Director/COO
Barbara Nugent, Director, Park Services Division
Todd Johnson, Director, Park Operations Division
Memorandum to John W. Dargle, Jr.
Planning & Development Division, Quarterly Status Report
January 28, 2013
Page 3
Cindy Walsh, Director, Resource Management Division
Mike Baird, Fiscal Administrator, Administration Division
Ron Kirkpatrick, Director, Planning and Design Division, DPW&ES
Randy Bartlett, Director, Stormwater Planning Division, DPW&ES
Chris Leonard, Director, Neighborhood and Community Services
This page intentionally left blank.
ov
Braddock District
RABBIT BRANCH PARK – PROJECT COMPLETION REPORT
Donation – Rabbit Branch Park (Former Kings West Swim Club)
Donated by the Kings Park West community, and mostly located within the RPA of Rabbit Branch, the 8.9 acre property will
be returned to a natural park through a cooperative effort between the DPWES and the Park Authority. As part of the
restoration of the Pohick watershed, DPWES will primarily fund the removal of the existing site improvements, grading of the
site to restore the RPA to the natural stream valley contours, construction of a new trail connection from Tapestry Drive to
the existing asphalt trail across Rabbit Branch, and planting of native grasses. Native trees will be planted though a
volunteer effort within the community. The Park Authority expects to contribute $56,000 to the project.
Purchase Price
$0
Acquisition Cost
$56,000
Project Initiation
April 2009
Date of Recordation
December 21, 2012
Project Managers
Julie Cline & Brian Williams
Supervisory District: Braddock
Park Authority Board Member: Anthony J. Vellucci
Summary: 2008 Park Bond funding was used for the Park Authority’s project costs and for staff costs related to the review
of transfer documents and deeds.
Planning & Development Division
LAKE ACCOTINK PARK – PROJECT COMPLETION REPORT
Lake Accotink Dam – Sluice Gate Crank Stem Assembly Repair
This project repaired the sluice gate crank stem assembly that raises and lowers the sluice gate used to drain the lake. Over
time the stem and supporting guides became worn to the point of needing replacement in order to ensure reliable operation
of the gate.
Scope Estimate
$15,000
Project Cost
$15,000
Scheduled Completion
May 2012
Actual Completion
November 2012
Project Manager
Douglas M. Guzman
Designer
FCPA
Supervisory District: Braddock
Contractor
Accubid Construction
Park Authority Board Member: Anthony J. Vellucci
Summary: This project was completed using funding from the 1998 Park Bond Program.
Planning & Development Division
Dranesville District
GREAT FALLS NIKE PARK – PROJECT COMPLETION REPORT
Synthetic Turf Field Installation and Related Stormwater Enhancements
This project converted the existing natural turf field to synthetic turf. In addition, enhanced stormwater controls and
measures were installed below and around the field including soil augmentation and a reforestation area.
Scope Estimate
$825,000
Project Cost
$1,190,027*
Scheduled Completion
November 2012
Actual Completion
November 2012
Project Manager
Douglas M. Guzman
Designer
Burgess & Niple
Supervisory District: Dranesville
Contractor
FieldTurf USA, Inc.
Park Authority Board Member: Kevin Fay
Summary: This project was constructed using funding from 2008 Park Bond, DPWES, DNCS, & Great Falls Lacrosse.
*Includes contribution of $365,027 from DPWES for stormwater enhancements.
Planning & Development Division
GREAT FALLS NIKE PARK – PROEJCT COMPLETION REPORT
Athletic Field Lighting on Rectangular Field #4
This project installed a 4-pole athletic field lighting system and related electrical work, including a new electrical enclosure
and upgrade to existing service. The installation meets the Park Authority’s lighting performance standard for a type “A” large
rectangular field.
Scope Estimate
$200,000
Project Cost
$251,618
Scheduled Completion
January 2013
Actual Completion
January 2013
Project Manager
Wendy Li
Designer
Burgess & Niple
Supervisory District: Dranesville
Contractor
Dalton Electric Service, Inc.
Park Authority Board Member: Kevin Fay
Summary: This project was designed and constructed using 2006 and 2008 Park Bond Funds.
Planning & Development Division
PIMMIT RUN STREAM VALLEY – PROJECT COMPLETION REPORT
Trail Signs for Pimmit Run Stream Valley Trail
This project provided 14 way-finding signs for the Pimmit Run Stream Valley Trail between Olney Park and Bryan Branch
Road. The 12”x18” aluminum signs were designed in-house using the County GIS database and trails layer.
Scope Estimate
$8,000
Project Cost
$8,000
Scheduled Completion
September 2012
Actual Completion
December 2012
Project Manager
Elizabeth Cronauer
Designer
Elizabeth Cronauer
Supervisory District: Dranesville
Contractor
Fastsigns of Fairfax
Park Authority Board Member: Kevin Fay
Summary: This project was designed and constructed using proffer funds.
Planning & Development Division
SPRING HILL PARK – PROJECT COMPLETION REPORT
Athletic Field No. 4 Renovation
The field renovation project consisted of amending the existing subgrade soils, placing a 4” layer of premium topsoil, laser
grading the surface, and placing sod. The project was completed in partnership with McLean Youth Soccer (MYS) who
contributed $10,000 and secured a $10,000 Mastenbrook Grant.
Scope Estimate
$82,000
Project Cost
$82,000
Scheduled Completion
December 2012
Actual Completion
December 2012
Project Manager
Isabel Villarroel
Designer
N/A
Supervisory District: Dranesville
Contractor
Premier Sports Fields, LLC
Park Authority Board Member: Kevin Fay
Summary: This project was completed using 2008 Park Bond Program Funds and a $10,000 contribution from MYS .
Planning & Development Division
Mason District
MARTIN PROPERTY – PROJECT COMPLETION REPORT
Demolition of Residential Structures
This project consisted of the demolition of a 2-story single family home, attached garage, and shed which returned
the site to a natural state.
Scope Estimate
$75,000
Project Cost
$ 75,000
Scheduled Completion
December 2012
Actual Completion
December 2012
Project Manager
Heather Lynch
Contractor
Cresco, Inc.
Supervisory District: Mason
Park Authority Board Member: Frank S. Vajda
Summary: This project was completed using funding from the 2008 Park Bond Program.
Planning & Development Division
PINECREST GOLF COURSE – PROJECT COMPLETION REPORT
Upper Pond Dam Reconstruction
This project consisted of demolishing the existing upper pond dam embankment, spillway structure, and outfall channel, and
constructing a new reinforced concrete spillway structure, stilling basin and outfall channel.
Scope Estimate
$1,325,000
Project Cost
$1,325,000
Scheduled Completion
December 2012
Actual Completion
December 2012
Project Manager
Heather Lynch
Designer
Burgess & Niple
Supervisory District: Mason
Contractor
Environmental Quality Resources, LLC
Park Authority Board Member: Frank S. Vajda
Summary: This project was constructed using funding from the 2008 Park Bond Program.
Planning & Development Division
Mount Vernon District
SOUTH RUN STREAM VALLEY – PROJECT COMPLETION REPORT
Magic Leaf Trail Improvements – Culvert and Asphalt Trail Improvements
This project renovated the existing trail and stream crossing to provide a safer, more accessible route along this branch of
the South Run Stream Valley Park. The new trail replaces a section of trail, which was in a severely degraded condition,
with a more sustainable surface of 1,350 linear feet of 6 foot wide asphalt trail and a new large double culvert crossing with
concrete headwalls and rip rap armoring. This concrete and stone structure along with new trail surface will better withstand
the extreme flood conditions present in this tributary of South Run.
Scope Estimate
$98,500
Project Cost
$92,650
Scheduled Completion
November 2012
Actual Completion
December 2012
Project Manager
Thomas McFarland
Designer
FCPA In-House
Supervisory District: Mount Vernon
Contractor
Southern Asphalt
Park Authority Board Member: Linwood Gorham
Summary: This project was constructed using funding from the 2004 and 2006 Park Bond Program.
Planning & Development Division
MCPHERSON – PROJECT COMPLETION REPORT
DONATION – MCPHERSON (PAUL SPRINGS STREAM VALLEY)
Mr. John McPherson donated five parcels within Paul Springs Stream Valley. All parcels are unimproved RPA
within the flood plain. Parcels abut or are proximate to existing Park Authority holdings and will increase
connectivity within the stream valley.
Purchase Price
$0
Acquisition Cost
$3,000
Project Initiation
September 2011
Date of Recordation
December 21, 2012
Project Managers
Julie Cline & Brian Williams
Supervisory District: Mt. Vernon
Park Authority Board Member: Linwood Gorham
Summary: This property was acquired using Park Authority Bond funds from the 2008 Park Bond Program.
Planning & Development Division
CROSS COUNTY TRAIL – PROJECT COMPLETION REPORT
Cross County Trail Connection At Pohick Road
This project renovated the existing Cross County Trail Connection at Pohick Road to provide a safer, more accessible route.
The new trail replaces a section of dirt path, which was in a severely degraded condition, with a more sustainable surface of
200 linear feet of 6 foot wide concrete trail.
Scope Estimate
$98,200
Project Cost
$71,479
Scheduled Completion
November 2013
Actual Completion
December 2012
Project Manager
Bill Boston
Designer
FCPA In-House
Supervisory District: Mount Vernon
Contractor
Southern Asphalt Company, Inc
Park Authority Board Member: Linwood Gorham
Summary: This project was constructed using funding from the 2008 Park Bond.
Planning & Development Division
Providence District
HARTLAND GREEN PARK – PROJECT COMPLETION REPORT
Approval of 2232 Application
Hartland Green Park (formerly Merilee Park) is a two-acre park on Hartland Road, adjacent to the beltway. Subsequent to
the approval of the master plan in January 2012, the Planning Commission approved the 2232 Application for Hartland
Green Park on November 8, 2012. This approval confirms that development of the approved master plan would be
consistent with the Comprehensive Plan with regard to location, character and extent.
Scope Estimate
N/A
Project Cost
N/A
Project Initiation
May 2012
Date of Approval
November 8, 2012
Project Manager
Gayle Hooper
Supervisory District: Providence
Park Authority Board Member: Ken Quincy
Summary: The approved 2012 Park Bond includes funding for the first phase of park development for Hartland Green Park.
Planning & Development Division
OAKTON COMMUNITY PARK – PROJECT COMPLETION REPORT
Phase II – Park Playground
This project consisted of the installation of approximately 125 linear feet of concrete trail and a 1,300 square foot
playground for children ages 2 to 12 at Oakton Community Park.
Scope Estimate
$109,470
Project Cost
$103,145
Designer
Patton Harris & Rust Associates
Supervisory District: Providence
Scheduled Completion
December 2012
Project Manager
Bill Boston
Actual Completion
November 2012
Contractor
Cunningham Recreation
Park Authority Board Member: Ken Quincy
Summary: This project was constructed using Providence District park proffer funding.
Planning & Development Division
Springfield District
LINCOLN LEWIS VANNOY – PROJECT COMPLETION REPORT
Board of Supervisors Transfer to the Park Authority
The Lincoln Lewis Vannoy (LLV) facility contains two parcels. The 31 acre parcel was transferred to the Park Authority in
2011, however the second parcel required division prior to transfer as the Board of Supervisors retained 5.2 acres adjacent
to Braddock Road. Following the division, 14.7 acres was transferred to the Park Authority and is subject to the Land Bank
Agreement with the Board of Supervisors.
Purchase Price
$0
Acquisition Cost
$25,000
Project Initiation
June 2008
Date of Recordation
December 21, 2012
Project Managers
Julie Cline & Brian Williams
Supervisory District: Springfield
Park Authority Board Member: Michael Thompson, Jr.
Summary: This project did not require the use of Park Bond funding except for staff costs related to the review of transfer
documents and deeds, and preparation of the division plat by the survey crew.
Planning & Development Division
Sully District
E.C. LAWRENCE PARK – PROJECT COMPLETION REPORT
Athletic Field Lighting on Rectangular Field #3
This project included the installation of a 4-pole athletic field lighting system and related electrical work meeting the Park
Authority’s lighting performance standard for a type “A” large rectangular field.
Scope Estimate
$200,000
Project Cost
$251,618
Scheduled Completion
January 7, 2013
Actual Completion
January, 2013
Project Manager
Wendy Li
Designer
Burgess & Niple
Supervisory District: Sully
Contractor
Dalton Electric Service, Inc.
Park Authority Board Member: Harold Strickland
Summary: This project was designed and constructed using 2006 and 2008 Park Bond Funds.
Planning & Development Division
This page intentionally left blank.
Planning & Development Division
Fourth Quarter CY2012 Project Status Report 1 Oct - 31 Dec
(2008 Bond Funded Projects)
STATUS
A
W/C
FY 2013 Work Plan
DISTRICT
Braddock
PARK
Wakefield
PROJECT
DESCRIPTION
Athletic Field Lighting Scope, design, and install
Replacement
replacement athletic field
lighting for synthetic turf field #5
SCHEDULE INDICATOR
G
Green - On schedule
Active Project
Warranty/Closeout Project
Y
Yellow - Schedule delayed by two quarters or more
I
Inactive Project
R
Red - Project stopped
C
Project Complete
Actual
(7/2012 - 6/2013)
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
2
Design
2008 Bond
3
Construction
2008 Bond
6
Status
Start Date
Apr-11
End Date
May-11
PM
Li
Jun-11
Aug-11
W/C
Sep-11
Feb-12
%
Complete
100%
Actual
Duration
(in Mos)
2
Actual vs
Planned
Duration
(in Qtrs)
0
Start Date
Apr-11
End Date
May-11
Li
Jun-11
Aug-11
100%
3
0
Li
Sep-11
Mar-12
100%
5
0.25
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
G
08 Bond Funding
Other
Funding(s)
$0.00
Total Project Cost
DISTRICT
Braddock
PARK
Wakefield
PROJECT
DESCRIPTION
Skate Park Expansion Scope, design and construct an
expansion of the skate park.
Original Amount
$0.00
Debit/Credit
$227,000.00
PAB Approved Cost
Revised Funding
$227,000.00
$180,492.00
$4,939.00
$185,431.00
82%
$41,569.00
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
6
Design
2008 Bond
6
Construction
2008 Bond
6
Status
W/C
Start Date
Jul-11
End Date
Dec-11
PM
Fruehauf
Start Date
Jun-11
End Date
Oct-11
%
Complete
100%
Actual
Duration
(in Mos)
5
Actual vs
Planned
Duration
(in Qtrs)
0.25
Jan-12
Jun-12
Fruehauf
Nov-11
Mar-12
100%
5
0.25
Jul-12
Dec-12
Fruehauf
Apr-12
Aug-12
100%
5
0.25
$0.00
Total Project Cost
2008 Bond Fund Projects
Debit/Credit
$388,000.00
$388,000.00
$0.00
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
$0.00
PAB Approved Cost
$388,000.00
Revised Funding
$58,873.00
$138,439.00
$197,312.00
51%
Schedule
Indicator
G
08 Bond Funding
Original Amount
Balance 08 Bond
Allocation
Remarks: PAB Scope approved May 2011. Sept. 2011 - Contract Award approved by PAB October 2011. Anticipate NTP Nov. 2011. Dec. 2011 NTP was issued
mid Nov. Project in the construction phase with anticipated completion by early Feb. 2012. March 2012 - SCI was held in March. Punchlist work underway. June
2012 - Punchlist work complete. Project in 1 yr. warranty period.
$227,000.00
Other
Funding(s)
Schedule
Indicator
$190,688.00
Balance 08 Bond
Allocation
$0.00
Remarks: Staff issued a Request for Proposal to GameTime / Spohn Ranch Skate Parks to provide design and installation services under the U.S. Communities
contract with Fairfax County . Park Authority sponsored a design forum with Spohn Ranch Skate Parks to enlist the ideas of the skate and bike community. The site
plan has been approved. Skate park design is complete. Staff has requested a cost proposal from GameTime for the concrete portion of the skatepark. Staff has
requested a cost proposal from Southern Asphalt Co. Inc. to complete the demolition, site grading and utility installation. Groundbreaking is scheduled for April 14,
2012. Construction is scheduled to start within 30 days of groundbreaking. Skate park contractor has completed work on the concrete features. Site contractor has
completed installation of the flat concrete, shade structure and drainage system. Project reached substantial completion in August 2012. Project is in warranty phase.
Ribbon cutting ceremony was held September 2012.
Page 1 of 23
PARK
PROJECT
DESCRIPTION
DISTRICT
County
Huntley
Wetlands Restoration Scope, design and construct a
Wide
Meadows Park
structural feature for retaining
and controlling the water level
in the wetlands.
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
9
Design
2008 Bond
18
Construction
2008 Bond
Status
A
12
Start Date
Jul-11
End Date
Nov-12
%
Complete
100%
Fruehauf
Apr-12
Dec-12
100%
Lynch
Jan-13
Start Date
Jul-11
End Date
Mar-12
PM
Fruehauf
Apr-12
Sep-13
Oct-13
Sep-14
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
5%
G
08 Bond Funding
Other
Funding(s)
Original Amount
$404,800.00
$2,580,200.00
Total Project Cost
DISTRICT
Countywide
PARK
Various
PROJECT
Land Purchases
Debit/Credit
$0.00
Sub-tasks
Funding
2008 Bond
Revised Funding
$2,985,000.00
Expenditure to Date
$146,721.00
Reservation/
Encumbernce
$339,777.00
Total Cost to Date
$486,498.00
% Expended to
Date
16%
Balance of Project
Funding
$2,498,502.00
Phase
Duration
(in Mos)
Status
A
Start Date
Jul-08
End Date
Jun-14
PM
Cline
Start Date
Jul-08
End Date
%
Complete
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
$0.00
Total Project Cost
DISTRICT
County
Wide
PARK
Various
PROJECT
Needs Assessment
Original Amount
Debit/Credit
Sub-tasks
Funding
2008 Bond
PAB Approved Cost
Revised Funding
$14,385,400.00
$14,385,400.00
Expenditure to Date
$12,033,385.00
Reservation/
Encumbernce
$185,908.00
Total Cost to Date
$12,219,293.00
% Expended to
Date
85%
Balance of Project
Funding
$2,166,107.00
Phase
Duration
(in Mos)
17
Status
A
Start Date
Nov-11
End Date
Dec-13
PM
Stallman/
Bentley
Start Date
Nov-11
End Date
%
Complete
10%
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
Original Amount
$0.00
Balance 08 Bond
Allocation
$0.00
Debit/Credit
$300,000.00
PAB Approved Cost
Revised Funding
Expenditure to Date
Reservation/
Encumbernce
$300,000.00
Total Cost to Date
$0.00
Schedule
Indicator
G
08 Bond Funding
Other
Funding(s)
Schedule
Indicator
Remarks: Acquisition of Islamic Foundation Property, Birge Fadoul Property, Turner Farm House, Roysdon Property, Taneja Property, Sappington Property, Enyedi
Property, BOS Land Transfer, Ruckstuhl Property, Tapestry Park (formerly Kings West Swim Club), Lincoln Lewis Vannoy Property, McPherson Property.
$14,385,400.00
DESCRIPTION
Conduct Needs Assessment
process to collect and analyze
data on park and recreation
needs and create a 10-year
Capital Improvement Plan.
$0.00
G
08 Bond Funding
Other
Funding(s)
Balance 08 Bond
Allocation
Remarks: The Selection Advisory Committee has completed contract negotiations with the highest rated firm An RFP was issued on October 12, 2011. A fee
proposal was received from the consultant and has been determined acceptable. A contract award was presented to the Park Authority Board for approval in January
2012. Contract was awarded to WSSI ion 01/25/12. The kick-off meeting was held on 03/02/12. WSSI has determined that the topographic information is inadequate
to complete their analysis and design and submitted a fee proposal to obtain additional information. All topographic surveying has been completed. WSSI presented
2 conceptual plans for review. Following review of the concept plans, it was determined that using a vinyl sheet pile in lieu of the concrete water control structsure will
reduce the project cost and be easier to construct. WSSI and Park Authority staff met with DCR and Army COE to resolve federal and state permitting issues. All
issues were resolved and the permitting process will proceed as scheduled. Additional geotechnical investigation was performed in order to finalize the water control
structure design. WSSI provided a revised cost estimate and schedule with the design development plans. WSSI completed Design Development plans on October
5 2012. Scope Item was approved in November 2012. Permit Plans are scheduled to be complete in late January 2013. Project is being prepared for a January 2013
bid.
$2,985,000.00
DESCRIPTION
PAB Approved Cost
Schedule
Indicator
% Expended to
Date
0%
Balance of Project
Funding
$300,000.00
Balance 08 Bond
Allocation
$0.00
Remarks: Project team established; Development of project scope underway.
Total Project Cost
DISTRICT
Countywide
PARK
Various
PROJECT
Mastenbrook Grant
$300,000.00
DESCRIPTION
Sub-tasks
Funding
2008 Bond
Phase
Duration
(in Mos)
Status
A
Start Date
TBD
End Date
TBD
PM
TBD
Start Date
End Date
%
Complete
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
G
08 Bond Funding
Other
Funding(s)
$0.00
Original Amount
Debit/Credit
$485,000.00
$0.00
PAB Approved Cost
$485,000.00
Revised Funding
Schedule
Indicator
Expenditure to Date
$110,839.00
Reservation/
Encumbernce
$3,730.00
Total Cost to Date
$114,569.00
% Expended to
Date
24%
Balance of Project
Funding
$370,431.00
Balance 08 Bond
Allocation
$0.00
Remarks:
Total Project Cost
2008 Bond Fund Projects
$485,000.00
Page 2 of 23
DISTRICT
Countywide
PARK
Various
PROJECT
Natural and Cultural
Resource Protection
Projects
DESCRIPTION
TBD
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
Status
Start Date
TBD
End Date
TBD
PM
TBD
Start Date
End Date
%
Complete
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
% Expended to
Date
Balance of Project
Funding
Schedule
Indicator
Design
Construction
08 Bond Funding
Other
Funding(s)
$0.00
Original Amount
Debit/Credit
$970,000.00
$0.00
PAB Approved Cost
Revised Funding
$970,000.00
$289,681.00
$1,747.00
$291,428.00
30%
$678,572.00
Balance 08 Bond
Allocation
$0.00
Remarks:
Total Project Cost
DISTRICT
Countywide
PARK
Various
PROJECT
Rental Properties
Improvements
$970,000.00
DESCRIPTION
Various capital repairs to rental
properties.
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
5
Status
Start Date
Jan-09
End Date
Jun-09
PM
Sotirchos
Start Date
Dec-08
42
C
Jul-09
Dec-12
Williams
Jul-10
End Date
%
Complete
100%
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
Schedule
Indicator
Design
Construction
100%
G
08 Bond Funding
Other
Funding(s)
$0.00
Original Amount
$630,500.00
Total Project Cost
DISTRICT
Countywide
PARK
Various
PROJECT
DESCRIPTION
Demolition of Rental Demolition of prior residential
Houses
rental houses and accessory
structures. Permit and
demolish the Tolson and
Royston Properties.
Total Project Cost
2008 Bond Fund Projects
Debit/Credit
$0.00
$630,500.00
Sub-tasks
Design
Funding
2008 Bond
Construction
2008 Bond
Phase
Duration
(in Mos)
PAB Approved Cost
Revised Funding
$630,500.00
Expenditure to Date
$405,097.00
Reservation/
Encumbernce
$366.00
Total Cost to Date
$405,463.00
% Expended to
Date
64%
Balance of Project
Funding
$225,037.00
Balance 08 Bond
Allocation
$0.00
Remarks: Dec. 2008 Project team was established and kick off meeting held. Assessment of needed repairs at rental properties underway. Mar-2009 assessment of
needed repairs at rental properties continues. Received Draft report from consultant SWSG on needed repairs/maintenance at Packard Center. Meeting scheduled
for mid April to review with Executive Committee. July 2009 - Assessment of rental properties nearing completion including Packard Center. Team will be reconvened
to prioritize needed repairs at various properties including Packard Center. June 2010 - Contract Award approved by PAB for Packard Center Improvements.
September 2010- Discussion of final disposition of the Rental Program with Board. Packard Center improvements completed December 2010. Residental apartments
vacated July 15, 2011. Balance of funds to be applied to demolition of Riverbend Potomac, Key House, Tolson and Roysdon rental homes. Last report.
Status
Start Date
TBD
End Date
PM
Start Date
End Date
%
Complete
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
% Expended to
Date
Balance of Project
Funding
Schedule
Indicator
TBD
08 Bond Funding
Other
Funding(s)
Original Amount
Debit/Credit
$0.00
$0.00
$225,037.00
$225,037.00
PAB Approved Cost
Revised Funding
Balance 08 Bond
Allocation
Remarks:
Page 3 of 23
DISTRICT
Countywide
PARK
Various
PROJECT
DESCRIPTION
Demolition of Houses Permit and demolish houses
and Accessory
and accessory structures on
Structures
the Ruckstuhl , Martin, and
Birge properties.
Sub-tasks
Design
Funding
2008 Bond
Phase
Duration
(in Mos)
6
Construction
2008 Bond
7
PARK
Various
Other
Funding(s)
Original Amount
Debit/Credit
$0.00
$0.00
$490,000.00
End Date
Sep-12
PM
Emory
Start Date
Mar-12
A
Oct-12
Apr-13
Emory
Aug-12
End Date
Aug-12
Actual vs
Planned
Duration
(in Qtrs)
PAB Approved Cost
Revised Funding
Expenditure to Date
70%
Reservation/
Encumbernce
Total Cost to Date
G
Balance of Project
Funding
Start Date
May-12
End Date
Aug-12
Design
4
A
Sep-12
Dec-12
Li
Apr-12
50%
Construction
4
A
Jan-13
Apr-13
Li
Aug-12
50%
PM
Li
Start Date
Apr-12
%
Complete
50%
End Date
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
Other
Funding(s)
Original Amount
Debit/Credit
$0.00
$0.00
$800,000.00
DISTRICT
Countywide
PARK
Various
PROJECT
Grouped Trails
Sub-tasks
Scope
Funding
2008 Bond
Revised Funding
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Balance 08 Bond
Allocation
$800,000.00
$0.00
Remarks: September 2012 - Scope and desigh phase completed for Great Falls Nike #4 and EC Lawrence #3. Project was bid and contract awarded with issuance
of NTP in August 2012. Installation of lighting at Great Falls Nike is underway. December 2012 - Athletic field lighting for both Great Falls Nike Field #4 and ECL Field
#3 are complete. Contractor working on punchlist work.
$800,000.00
DESCRIPTION
PAB Approved Cost
Schedule
Indicator
G
08 Bond Funding
Total Project Cost
Balance 08 Bond
Allocation
$65,000.00
Status
A
Funding
2006/2008 Bond
% Expended to
Date
$425,000.00
Phase
Duration
(in Mos)
4
Sub-tasks
Scope
Schedule
Indicator
Remarks: SWSG was hired to complete a rough grading plan for the Ruckstuhl Property. Also due to the conservation easement that encompasses the site, a tree
preservation plan was developed that will guide the contractor in demolition of the various properties. The plans were approved by Fairfax County. All utility
companies have provided "all clear" notification or they have removed their utilities from the site, including, water, sewer, electric, and telephone service. The project
was advertised for bid for demolition of the three houses, in-ground swimming pool, various outbuildings, all pavement. J Roberts was the successful bidder. Prior to
demolition the three properties needed to be cleared of asbestos materials, including roof, siding, pipe insulation and flooring. In addition, three wells and septic
systems had to be abandoned/removed in accordance with Health Dept standards. The Fairfax County Fire Department was granted permission to use the three
houses for enclosed space rescue practice. The main Ruckstuhl residence has been demolished. The second property has been demolished. The entire site has
been seeded with a native flower seed mix. Errosoion and sediment controls have been left in place until the site is stabilized.
The Birge Property was bid for demolition of the house and stand-alone garage in July 2012. J Roberts was the successful bidder. Preparation and submittal of the
Rough Grading Plan and Demolition Permit requirements were included as part of the bid. Asbestos and lead paint removal was included as part of this contract's
scope of work. All utilities have been disconnected and removed. The Fairfax County Police Department was granted permission to use the property for their tactical
unit practice. The Rough Grading Plan was approved in December 2012. A pre-construciton meeting will be held in January 2013. Demolition is anticipated to begin in
January 7, 2013.
The Martin Property was bid for demolition of the house in June 2012. Cresco Inc. was the successful bidder. Preparation and submittal of the Rough Grading Plan
and Demolition Permit requirements were included as part of the bid. Asbestos and lead paint removal was completed under a separate contract. All utilities have
been disconnected and removed. Demolition is anticipated to begin in October 2012. The Fairfax County Fire Department was granted permission to use the three
houses for enclosed space rescue practice. Approval of the Rough Grading Plan is anticipated in October 2012. Demolition is anticipated to begin in October 2012.
Demolition work was completed in December 2012.
$490,000.00
PROJECT
DESCRIPTION
Grouped Athletic Field Install athletic field lighting on
Lighting
up to four rectangular fields not­
to-exceed $800,000.
Start Date
Apr-12
Actual
Duration
(in Mos)
08 Bond Funding
Total Project Cost
DISTRICT
Countywide
Status
%
Complete
100%
Phase
Duration
(in Mos)
Status
A
Start Date
End Date
PM
Start Date
%
Complete
End Date
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
Schedule
Indicator
G
-------------------->
Design
Construction
08 Bond Funding
Other
Funding(s)
$0.00
Original Amount
Debit/Credit
$970,000.00
$0.00
PAB Approved Cost
$970,000.00
Revised Funding
Expenditure to Date
$118,244.28
Reservation/
Encumbernce
Total Cost to Date
$0.00
$118,244.28
% Expended to
Date
12%
Balance of Project
Funding
$851,755.72
Balance 08 Bond
Allocation
$0.00
Remarks: Due to cash flow for park bond sales, funds for this project not available until 2011.
Total Project Cost
2008 Bond Fund Projects
$970,000.00
Page 4 of 23
DISTRICT
Dranesvill
e
PARK
Dead Run SV
PROJECT
DESCRIPTION
1150 LF asphalt.
Grouped Trails:
Churchill to ROW near
Ingleside Ave.
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
4
Land
Acquisition
2008 Bond
4
Design
2008 Bond
3
Construction
2008 Bond
5
Status
A
Start Date
Nov-11
End Date
Jan-12
%
Complete
100%
Boston
Feb-12
12/26/2012
100%
Boston
Dec-12
Start Date
Jan-12
End Date
Apr-12
PM
Boston
Sep-11
Dec-11
N/A
May-12
Jul-12
Aug-12
Dec-12
Actual
Duration
(in Mos)
3
Actual vs
Planned
Duration
(in Qtrs)
0.25
11
-2
8%
G
08 Bond Funding
Other
Funding(s)
$0.00
PARK
Accotink SV
Debit/Credit
$140,000.00
$0.00
PROJECT
DESCRIPTION
Asphalt 1000' new trail to
Grouped Trails:
Pine Ridge Connector existing sidewalk to park
Trail to CCT
PAB Approved Cost
Revised Funding
$220,000.00
Dec-12
$7,330.00
Reservation/
Encumbernce
$44,051.67
Total Cost to Date
$51,381.67
% Expended to
Date
23%
Balance of Project
Funding
$168,618.33
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
9
Design
2008 Bond
Construction
2008 Bond
Status
A
Start Date
Jan-11
End Date
Oct-11
3
Nov-11
Jan-12
4
Feb-12
May-12
PM
Boston
Start Date
Aug-12
End Date
%
Complete
75%
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
$0.00
Total Project Cost
DISTRICT
Sully
PARK
Flatlick SV
PROJECT
Grouped Trails:
Flatlick SV
Original Amount
Debit/Credit
$130,000.00
PAB Approved Cost
Revised Funding
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Sub-tasks
Land
Acquisition
Funding
2008 Bond
Status
Start Date
Feb-11
End Date
Jul-11
PM
Cline
I
Cronauer
Scope
2008 Bond
4
Sep-10
Jan-11
Design
2008 Bond
6
Feb-11
Jul-11
Construction
2008 Bond
6
Aug-11
Jan-12
Start Date
End Date
%
Complete
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
$0.00
Total Project Cost
2008 Bond Fund Projects
Debit/Credit
$162,500.00
$162,500.00
PAB Approved Cost
Revised Funding
Schedule
Indicator
R
08 Bond Funding
Original Amount
Balance 08 Bond
Allocation
Remarks: Grouped Trails was approved by the PAB for scoping on March 24, 2010. Due to cash flow for park bond sales, funds for this project not available until
2011. Team formed and team kickoff meeting held October, 2012. Scope item to PAB for approval January 2013. Pre-propsal meeting held with Burgess & Niple, Inc.
January 7, 2013, with proposal for design services expected late-Janurary 2013. To PAB for scope approval 1/23/13. Design scheduled to begin February 2013.
Phase
Duration
(in Mos)
6
Other
Funding(s)
Schedule
Indicator
$0.00
$130,000.00
DESCRIPTION
Asphalt 1300' new trail to
extend new DPWES trail.
($80,000.00)
Y
08 Bond Funding
Other
Funding(s)
Balance 08 Bond
Allocation
Remarks: Project scope redefined as 1,150 LF asphalt trail. Project Team kickoff meeting held Nov. 16,2011. Scope approval expected January 2013, revised project
cost for PAB approval is $220,000. PAB approved project scope January 25, 2012. Design Contract Awarded to Burgess & Niple, Inc. February 2012. Multi-agency
team met in field March 2012 to consider design options. DPWES denied moving project forward as Minor Site Plan June 2012. PI plans submitted to DPWES June
11, 2012 and Easement Plat submitted to DPWES June 15th, 2012. Plans returned late from DPWES in early Oct. 2nd Submission PI plans submitted to DPWES
October 5, 2012. Site Permit and Plan Approval received December 26, 2012. Anticipated VDOT land use permit in mid-January 2013 will complete Design Phase.
Revised proposal for contstruction services recieved from Finley Asphalt January 7, 2013. Finley Asphalt to be selected and PO to be issued in January 2013, with
construction scheduled to begin early February 2013.
$140,000.00
Total Project Cost
DISTRICT
Mason
Original Amount
Schedule
Indicator
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Balance 08 Bond
Allocation
$0.00
Remarks: Grouped Trails was approved by the PAB for scoping on March 24, 2010. Due to cash flow for park bond sales, funds for this project not available until
2011. This project will follow a stream bank restoration project by SWMD. That project was delayed because of funding problems. Start scoping process in June 2011
if SWM funding for their project is approved. DPWES confirmed they expect this funded in FY2012. Scope will be initiated when DPWES completes design (currently
65%) and funds construction of their portion.
Page 5 of 23
DISTRICT
Dranes­
ville
PARK
Great Falls
Nike
PROJECT
Infrastructure
Completion
DESCRIPTION
SWM facility, trails, transitional
landscaping screening and
streetlights.
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
3
Design
Construction
11
Actual vs
Planned
Duration
(in Qtrs)
0.00
End Date
Sep-08
PM
Sheikh
Start Date
Jul-08
End Date
Sep-08
Oct-08
Jan-09
Sheikh
Oct-08
Jan-09
100%
4
0.00
Feb-09
Dec-09
Feb-09
Oct-09
100%
9
0.50
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Status
Start Date
Jul-08
W/C
4
Actual
Duration
(in Mos)
3
%
Complete
100%
MendsCole
G
08 Bond Funding
Other
Funding(s)
Original Amount
$25,000.00
$824,500.00
Total Project Cost
DISTRICT
Dranes­
ville
PARK
Great Falls
Nike
Debit/Credit
$0.00
Revised Funding
$849,500.00
$814,881.00
$779,245.00
$1,282.00
$780,527.00
96%
$34,354.00
Phase
Duration
(in Mos)
2
Sub-tasks
Scope
Funding
2008 Bond/
Partnership
Design
2008 Bond/
Partnership
2
Construction
2008 Bond/
Partnership
4
Status
W/C
Actual
Duration
(in Mos)
3
Actual vs
Planned
Duration
(in Qtrs)
-0.25
Start Date
May-12
End Date
Jun-12
PM
Mends-Cole
Start Date
May-12
End Date
Jul-12
%
Complete
100%
Jul-12
Aug-12
Mends-Cole
May-12
Aug-12
100%
4
-0.50
Sep-12
Dec-12
Guzman
Aug-12
Nov-12
100%
6
-0.50
DISTRICT
Dranes­
ville
PARK
Spring Hill
RECenter
PROJECT
Parking Lot
Renovation
Other
Funding(s)
Original Amount
Debit/Credit
$575,000.00
$0.00
$250,000.00
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
#DIV/0!
-$62,841.00
Total Project Cost
2008 Bond Fund Projects
Sub-tasks
Scope
Funding
2008 Bond
PAB Approved Cost
Revised Funding
$
4,387.00
$
58,454.00
$
62,841.00
Phase
Duration
(in Mos)
6
Design
18
Construction
18
%
Complete
100%
Actual
Duration
(in Mos)
18
Actual vs
Planned
Duration
(in Qtrs)
-3.00
Status
Start Date
Oct-08
End Date
Mar-09
PM
Villarroel
Apr-09
Sep-10
Villarroel
Feb-10
Jul-10
100%
6
3.00
C
Oct-10
Mar-12
Hardee
Aug-10
Jul-11
100%
12
1.50
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Start Date
Jul-08
End Date
Jan-10
Original Amount
$95,000.00
$1,935,150.00
Debit/Credit
$494,538.00
$2,524,688.00
Balance 08 Bond
Allocation
$825,000.00
PAB Approved Cost
Revised Funding
$2,027,460.00
$2,524,688.00
$2,142,705.00
$841.00
$2,143,546.00
85%
Schedule
Indicator
G
08 Bond Funding
Other
Funding(s)
Schedule
Indicator
Remarks: September 2012 - Scope and design phases were completed. Bidding and contract award with NTP issued in August 2012. Project in the construction
phase. Construction has been completed and small punch list remains. Project is under warranty.
$825,000.00
DESCRIPTION
Design and construction a new
RECenter entrance from
Lewinsville Road, close
entrance from Artnauman
Court, add 260 new parking
spaces, repave existing parking
lot and provide LID stormwater
facilities, sidewalks and
landscaping.
$34,619.00
G
08 Bond Funding
Total Project Cost
Balance 08 Bond
Allocation
Remarks: January 2010 - Submitted for VDOT permit for trail installation. Provided payment to VA Dominion Power for street lighting. Awaiting plan revision approval
to delete the curb and gutter in parking lot. Mar 2010 - Project will require VDOT Acceptance process. Meeting scheduled with DPWES Site Inspector April to finalize
punch list. June 2010 - Waiting for VA Dominion Power to install street lights. Installation of VDOT trail to follow. Sept 2010 - Continue to wait for VA Dominion
Virginia Power to install street lights. Next action to request proposal for installation of new asphalt trail. December 2010 - No change in project status. March 2011 ­
VA Dominion VA Power installed street lights. Asphalt trail required re-design due to Rt#7 road alignements. June 2011 RFP for trail issued and contract proposal
under review for asphalt and stone dust trails. Sept 2011 - PO was issued and a pre-construction meeting was conducted. Work is underway to construct the
asphalt/stone dust trails. Dec 2011 - Trail improvements underway. March 2012 Trail improvements have been completed. Staff working on VDOT acceptance
package. June 2012 - Staff working on VDOT acceptance package. December 2012 consultant working on VDOT acceptance package.
$849,500.00
PROJECT
DESCRIPTION
Installation of
Scope, design, and construct
Synthetic Turf Field in synthetic turf rectangular field
Partnership with Great #4.
Falls Lacrosse
PAB Approved Cost
Schedule
Indicator
$381,142.00
Balance 08 Bond
Allocation
$0.00
Remarks: Notice to Proceed was issued on August 11, 2010. The contractor has completed the Storm Water Management Pond. Construction of the parking lot
improvements is proceeding in phases to allow for adequate parking for RECenter programs and activities. The two underground stormwater storage facilities have
been installed. Sidewalk, light pole foundations and curb and gutter work is proceeding. Parking lot base stone has been placed and asphalt paving will start within the
next two weeks. Delivery of parking lot lights may be impacted by availability of products shipping from Japan. Project reached substantial completion on July 22,
2011. Remaining landscaping work will not be performed until hot weather ends this fall. All punchlist items have been corrected and the project is now under
warranty. One-Year warranty inspection was held and the list of deficiencies was sent to the contractor with the work being scheduled for September 2012. The Park
Authority will be partnering with Mclean Youth Association to upgrade the condition of Field #4 to improve playing conditions. This will be completed in fall 2012. In
September 2012, DPWES completed the construction of the new park entrance on Lewinsville Rd. funded by the Park Authority. This includes new pavement width to
Lewinsville Rd., striping to create a bicycle lane, and a new asphalt trail along Lewinsville Rd. A new traffic signal that controls movements in and out of the park and
Spring Hill Elementary School, directly across the street from the park, is now operational . A pedestrian crossing is included at the new park entrance. Staff has
installed new stop signs, and speed humps to deter cut-through traffic. Staff is developing a plan to connect a sidewalk from the new park entrance to the RECenter.
Last report.
Page 6 of 23
DISTRICT
Dranes­
ville
PARK
Spring Hill
RECenter
PROJECT
DESCRIPTION
RECenter Expansion RECenter expansion to include
fitness space, multipurpose
space, and a gym (design
only).
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
6
Status
Start Date
Aug-11
End Date
Feb-12
PM
Villarroel
Start Date
Aug-11
12
A
Feb-12
Feb-13
Villarroel
Jan-12
Design
End Date
May-12
%
Complete
100%
Actual
Duration
(in Mos)
10
Actual vs
Planned
Duration
(in Qtrs)
-1.00
75%
G
Emory
Construction
08 Bond Funding
Other
Funding(s)
$0.00
Total Project Cost
DISTRICT
Dranes­
ville
PARK
Turner Farm
PROJECT
DESCRIPTION
Observatory - Phase I Work with the Analemma
Society to advance the design
of and support for fundraising
efforts for the Observatory at
Turner Farm. Construction
documents for roll-top
Observatory. Conceptual
design for Education building.
PARK
Lake Fairfax
PROJECT
DESCRIPTION
Replacement of 3
Scope, design, permit, and
Restroom Facilities for construct restroom facilities at
RV, Family Camping, and
ADA Compliance
Picnic Area. Design only.
$0.00
Debit/Credit
$600,000.00
PAB Approved Cost
Revised Funding
$600,000.00
Expenditure to Date
$272,003.00
Reservation/
Encumbernce
$309,634.00
Total Cost to Date
$581,637.00
% Expended to
Date
97%
Balance of Project
Funding
$18,363.00
Sub-tasks
Design
Funding
2004 Bond
Construction
2008 Bond
15
Other
Funding(s)
Original Amount
Status
A
Start Date
Jan-06
End Date
Dec-07
PM
Holley
Oct-11
Dec-12
Holley
Start Date
Jan-06
End Date
%
Complete
95%
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
2008 Bond Fund Projects
$0.00
08 Bond Funding
Debit/Credit
$727,500.00
PAB Approved Cost
Revised Funding
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
Schedule
Indicator
Y
% Expended to
Date
Balance of Project
Funding
Balance 08 Bond
Allocation
$0.00
Remarks: Conceptual design for the entire Observatory Park and complete construction plans and specifications for a small Roll Top Observatory Building (RTOB)
underway. Construction plans and specifications for RTOB 95% complete. $727,500 funding for construction in 2008 Park Bond available in 2012. Site plan
submitted for permitting in December 2009. Site Plan conditionally approved except for final Health Department approval of drainfield. Building plans in permitting
review. DPWES requested soils info for critical structure review Nov 11. CPA for soils services sent January 2012. Designer incorporating soils info into permit set. reSubmission for permitting by end of April. Consultant not performing - staff investigating contract enforcement options. Building documents submitted to DPWES for
permitting on 9/24/12. Meeting with DPWES on 10/16/12 to resolve Site permit issues.
$727,500.00
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
5
Design
2008 Bond
12
Other
Funding(s)
Original Amount
$162,000.00
$0.00
Status
Start Date
May-11
End Date
Nov-11
PM
Duncan
Start Date
Jul-11
A
Dec-11
Oct-12
Duncan
Dec-11
End Date
Feb-12
%
Complete
50%
Actual
Duration
(in Mos)
8
Actual vs
Planned
Duration
(in Qtrs)
-0.75
Debit/Credit
$150,000.00
$312,000.00
PAB Approved Cost
$312,000.00
Revised Funding
Expenditure to Date
$274,776.00
Schedule
Indicator
50%
G
08 Bond Funding
Total Project Cost
Balance 08 Bond
Allocation
Remarks: Project Team has met on several occasions to develop the programming needs for the new expansion and renovation of existing space. The consultant
submitted a fee proposal and following negotiations an acceptable fee proposal was submitted. A Contract Project Assignment has been issued to the Hughes Group
Architects (HGA). The kick-off meeting was held in January 2012 to review the program and concept plans. HGA submitted concept plans on 01/18/12. Staff
approved a concept plan and provided comments. HGA was directed to proceed to schematic plan development. Schematic plans were submitted on 03/30/12.
Project Team met on 04/09/12 to review the schematic plans. Schematic plans were reviewed and approved with comments. HGA submitted a materials and color
layout and a LEED checklist. Staff provided comments and HGA provided a revised plan which was approved by staff. The PAB approved the project scope in May
2012. HGA submitted design development plans in July 2012 for the project team to review. HGA was directed to proceed to Construction Document phase. 50%
plans will be presented to the project team in October 2012. The site plan was submitted for approval by Fairfax County. First submission comments have been
received. The most significant comment is in regard to the installation and/or replacement of street lights on Lewinsville Rd., Spring Hill Rd., and Artnauman Dr. Staff
will be requesting a waiver to omit installation of street lights on Artnauman Ct. since the upper entrance has been closed and the lower access is an exit only. The
Building Plans are scheduled to be submitted for permit review in January 2013.
Phase
Duration
(in Mos)
23
Total Project Cost
DISTRICT
Hunter Mill
Original Amount
$600,000.00
$0.00
Schedule
Indicator
Reservation/
Encumbernce
$20,659.00
Total Cost to Date
$295,435.00
% Expended to
Date
95%
Balance of Project
Funding
$16,565.00
Balance 08 Bond
Allocation
$0.00
Remarks: June 2012 - PAB approved the Scope for Bath House "A" in Feb. 2012. Site permit drawings and buidling permit approved Fairfax County. Project has
been bid and construction contracts have been executed. Notice-to-Proceed has been issued for Bathhouse "A"and construction is scheduled to begin August 2012
and Completed in March 2013. September 2012 - Bathhouse "A" is in construction phase. Restroom "B" and Bathhouse "C" are currently in the scope/design phase.
Scope for both Restroom "B" and Bathhouse "C" will be brought before the PAB for approval once construction funding is identified. December 2012 - Bathouse "A" is
under construction. Restroom "B" plans have been submitted for MSP. Restroom "B" is unfunded at this time.
Page 7 of 23
DISTRICT
Hunter Mill
PARK
Lake Fairfax
PROJECT
Skate Park
DESCRIPTION
Scope, design, and construct a
concrete skate park.
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
6
Design
2008 Bond
6
Construction
2008 Bond
Status
W/C
6
Start Date
Jul-11
End Date
Dec-11
%
Complete
100%
Actual
Duration
(in Mos)
5
Actual vs
Planned
Duration
(in Qtrs)
0.25
PM
Fruehauf
Start Date
Jun-11
End Date
Oct-11
Nov-11
Jun-12
100%
8
-0.5
Jul-12
Oct-12
100%
4
0.5
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Jan-12
Jun-12
Fruehauf
Jul-12
Dec-12
Fruehauf
G
08 Bond Funding
Other
Funding(s)
Original Amount
$449,100.00
$727,500.00
Total Project Cost
DISTRICT
Hunter Mill
PARK
Lake Fairfax
PROJECT
Expand Watermine
Debit/Credit
$0.00
Revised Funding
$1,176,600.00
$226,379.00
$864,712.00
$1,091,091.00
93%
$85,509.00
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
6
Design
2008 Bond
12
Construction
2008 Bond
Other
Funding(s)
Original Amount
Status
A
Start Date
Aug-11
End Date
Feb-12
PM
Emory
Feb-12
Feb-13
Emory
Start Date
Jan-12
End Date
%
Complete
75%
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
$0.00
Total Project Cost
DISTRICT
Lee
PARK
Banks
PROJECT
DESCRIPTION
Demolition of
Permit and demolish accessory
Accessory Structures structures to include an outdoor
kitchen, pool, pool house,
garage, shed, and fencing.
Total Project Cost
2008 Bond Fund Projects
Debit/Credit
$400,000.00
PAB Approved Cost
Revised Funding
Expenditure to Date
$400,000.00
$28,690.00
Reservation/
Encumbernce
$2,490.00
Total Cost to Date
$31,180.00
Schedule
Indicator
% Expended to
Date
8%
Balance of Project
Funding
$368,820.00
Balance 08 Bond
Allocation
$0.00
Remarks: The Project Team has recommended that an analysis be conducted to determine the validity of the 2003 recommendations for expansion. A Request for
Proposal was issued to the consultant to obtain services to complete the analysis. A Contract Project Assignment was issued to Burgess & Niple (B&N) for the initial
feasibility study of the project. A report has been issued by the subconsultant Ballard/King that includes recommendations for improving the facility. A project team
meeting is scheduled for July to discuss the recommendations. The project team reviewed the draft report and requested revisions to include an analysis of the 2003
recommendation, modifications to the demographics, reduction in elements to improve the 2-5 age group play events, increase in elements to encourage use by 10-14
age group. The final draft report was submitted in October 2012. A second Contract Project Assignment was issued to Burgess & Niple to prepare two concept
plans. B&N will be working with Water Technologies Inc. to develop the plans and cost estimates. The project team reviewed and approved the final concept plan.
A meeting has been scheduled with the Health Department on January 10, 2013 to review the plan.
$400,000.00
Sub-tasks
Design
Funding
2008 Bond
Phase
Duration
(in Mos)
3
Construction
2008 Bond
7
End Date
Dec-11
%
Complete
100%
Actual
Duration
(in Mos)
4
Actual vs
Planned
Duration
(in Qtrs)
-0.25
Schedule
Indicator
Jan-12
Jul-12
100
7
0
G
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Status
Start Date
Sep-11
End Date
Dec-11
PM
Sheikh
Start Date
Sep-11
W/C
Jan-12
Jul-12
Sheikh
08 Bond Funding
Other
Funding(s)
Original Amount
Debit/Credit
$0.00
$0.00
$0.00
$0.00
$0.00
Y
08 Bond Funding
$0.00
Balance 08 Bond
Allocation
Remarks: A purchase order has been issued to GameTime / Spohn Ranch Skate Parks to provide design and installation services under the U.S. Communities
contract with Fairfax County . Park Authority sponsored a design forum in June 2011 with Spohn Ranch Skate Parks to solicit ideas of the skate and bike community.
Staff has issued a Contract Project Assignment to a Civil Engineering Consultantl for engineering services to include preparation of permit documents. Staff has
evaluated various sites to determine the appropirate location for the facility. A site located adjacent to the existing athletic fields has been selected. A second design
forum was held on October 27, 2011 with Spohn Ranch to finalize the skate park design. The site plan has been submitted to DPWES for reiew. Following the public
meeting, Spohn Ranch requested permission to prepare a revised layout due to design and cost constraints of the current design. Spohn Ranch presented a revised
plan, however the Project Team has requested revisions to the plan to add 1000 square feet of skate surface. GameTime submittea a final plan and cost proposal for
the demolition, site grading, utility installation, shade structures, and skatepark . A Purchase Order was issued to GameTime in June 2012 for construction of all
phases of the skate park and construction is underway. Construction of the concrete skate features and the concrete flat skate slab were completed in September.
Site work to grade the site, install top soil, assemble the two shade structures, install the concrete shelter slab, concrete sidewalk, accessible parking spaces, gravel
parking lot, gravel access road, and rain garden are on-going. A bid for installation of sod and landscape planting was advertised in September 2012. Denison
Landscape Inc. was the successful bidder. Work was complete on October 20, 2012. A ribbon cutting ceremony was held on October 27, 2012.
$1,176,600.00
DESCRIPTION
Expand Watermine to include
activities for teens. Design
only.
PAB Approved Cost
Schedule
Indicator
PAB Approved Cost
Revised Funding
Balance 08 Bond
Allocation
Remarks: Demolition work was completed July 2012.
Page 8 of 23
PARK
DISTRICT
Lee
Historic Huntley
PROJECT
Historic Huntley Site
Restoration - Main
House and Historic
Dependencies
DESCRIPTION
Development and preservation
of the Huntley Historic site and
related buildings. Includes
archeological analysis of the
buildings, cultural landscape
report, site features analysis,
site improvements and building
renovations.
Sub-tasks
Scope
Funding
2004 Bond
Design
2004 Bond
6
Construction
2008 Bond
18
W/C
Other
Funding(s)
Original Amount
$708,746.00
$1,886,650.00
Debit/Credit
$0.00
Actual vs
Planned
Duration
(in Qtrs)
-0.25
Start Date
Jan-09
End Date
Apr-09
Duncan
Apr-09
Aug-09
100%
5
0.25
Duncan
Sep-09
Aug-11
100%
24
-1.5
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Start Date
Jan-09
End Date
Mar-09
PM
Duncan
Apr-09
Sep-09
Oct-09
Mar-11
Sub-tasks
Scope
Funding
Phase
Duration
(in Mos)
4
Design
PAB Approved Cost
Revised Funding
$2,500,000.00
$1,845,422.00
$1,697,906.00
$980.00
$1,698,886.00
68%
Start Date
Dec-12
End Date
Apr-13
PM
Duncan
2
Apr-13
May-13
Duncan
14
Jun-13
Aug-14
Duncan
Construction
2008/2012 Bond
Other
Funding(s)
Original Amount
G
$146,536.00
Debit/Credit
$1,000,000.00
$0.00
$0.00
Status
I
Start Date
End Date
%
Complete
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
DISTRICT
Lee
PARK
Lee District
PROJECT
Family Recreation
Area 1
Sub-tasks
Scope
Funding
2008 Bond
Design
2008 Bond
Construction
2008 Bond
PAB Approved Cost
Revised Funding
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Actual
Duration
(in Mos)
2
Actual vs
Planned
Duration
(in Qtrs)
0.25
10
-1.00
Phase
Duration
(in Mos)
3
Status
Start Date
Jul-11
End Date
Sep-11
PM
Fruehauf
Start Date
Jun-11
End Date
Jul-11
%
Complete
100%
6
W/C
Oct-11
Mar-12
Lynch
Aug-11
May-12
100%
$0.00
Total Project Cost
PARK
DISTRICT
Mason
Pinecrest Golf
Course
PROJECT
DESCRIPTION
Reconstruction of the Design and reconstruct the
Upper Dam
upper and lower dam
Embankments
embankments.
Original Amount
$0.00
Debit/Credit
$600,000.00
Sub-tasks
Scope
Funding
Fund 371
Phase
Duration
(in Mos)
18
Design
2008 Bond
36
Construction
2008 Bond
26
PAB Approved Cost
Revised Funding
$600,000.00
Expenditure to Date
$568,755.00
Reservation/
Encumbernce
$1,754.00
Total Cost to Date
$570,509.00
% Expended to
Date
95%
Balance of Project
Funding
$29,491.00
Status
W/C
%
Complete
100%
Actual
Duration
(in Mos)
17
Actual vs
Planned
Duration
(in Qtrs)
0.25
Start Date
Jul-07
End Date
Dec-08
PM
Lehman
Start Date
Jul-07
Jan-09
Dec-11
Sheikh
Jan-09
Jul-12
100%
31
1.25
Jan-12
Mar-14
Lynch
Apr-12
Dec-12
100%
9
4.25
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
End Date
Dec-08
$65,000.00
$2,551,100.00
Schedule
Indicator
Balance 08 Bond
Allocation
$0.00
Debit/Credit
$0.00
PAB Approved Cost
Revised Funding
$2,616,100.00
$1,551,100.00
$359,739.00
$833,640.00
$1,193,379.00
46%
Schedule
Indicator
G
08 Bond Funding
Original Amount
Balance 08 Bond
Allocation
Remarks: Equipment and Rubber Surface have been installed. Playground was substantially complete on April 27, 2012. Grand Opening was held on May 19, 2012.
Project is under warranty.
$600,000.00
Other
Funding(s)
Schedule
Indicator
G
08 Bond Funding
Other
Funding(s)
$749,974.00
Remarks: Project to be rescheduled in FY2013-2018 CIP.
$1,000,000.00
DESCRIPTION
Scope, design, and construct
play area I of the accessible
playground.
Balance 08 Bond
Allocation
R
08 Bond Funding
Total Project Cost
Schedule
Indicator
Remarks: Grand Opening was held on May 19, 2012. Facility has been open to the public during scheduled times. One Year Warranty Inspection August 2012 and
contractor is working on warranty items and closing out the project.
$2,595,396.00
PROJECT
DESCRIPTION
Historic Huntley Site Renovate tenant house for
Restoration - Phase II visitor center.
Tenant House
Status
Actual
Duration
(in Mos)
4
%
Complete
100%
08 Bond Funding
Total Project Cost
PARK
DISTRICT
Lee
Historic Huntley
Phase
Duration
(in Mos)
3
$357,721.00
Balance 08 Bond
Allocation
$0.00
Remarks: Project Substantially Complete as of December 2012. Contractor is working on the punch list.
Total Project Cost
2008 Bond Fund Projects
$2,616,100.00
Page 9 of 23
PARK
DISTRICT
Mason
Pinecrest Golf
Course
PROJECT
Lower Pond Dam
Repair and Stream
Restoration
DESCRIPTION
Repair of the lower pond
spillway structures and
restoration of the stream
segment between the upper
and lower ponds.
Sub-tasks
Scope
Funding
Phase
Duration
(in Mos)
Design
2008 Bond
36
Construction
2008 Bond
15
Status
A
Start Date
End Date
%
Complete
Sheikh
Jan-09
Jan-12
100%
TBD
Sep-12
Start Date
End Date
PM
Jan-09
Dec-11
Jan-13
Mar-14
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
37
-0.25
5%
G
08 Bond Funding
Other
Funding(s)
Original Amount
Debit/Credit
$0.00
$0.00
$1,000,000.00
Total Project Cost
DISTRICT
Mt.
Vernon
PARK
Laurel Hill
PROJECT
Sports Complex
Sub-tasks
Land
Acquisition
Funding
2004 Bond
Revised Funding
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
14
7
Phase
Duration
(in Mos)
Status
Start Date
Sep-07
End Date
TBD
PM
TBD
Start Date
End Date
%
Complete
Jan-05
Jul-08
Holley
Aug-07
Sep-08
100%
Oct-06
Jul-08
Holley
Oct-06
Planning
Fund 303
42
2232/SE
Fund 303
21
2008 Bond
13
Jan-09
Jan-10
Holley
23
Sep-11
Jan-12
Holley
I
88%
R
Design
Construction
08 Bond Funding
$0.00
Total Project Cost
PROJECT
Bunker Renovation
Original Amount
Debit/Credit
$1,940,000.00
PAB Approved Cost
Revised Funding
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Remarks: No funding for construction of project. County-wide staff team reviewing partnership with landfill development. Project on hold. County Executive formed
multi-agency team to review and conceptually plan shared YCF site with Fire and Rescue in Jan 2012.
Sub-tasks
Scope
Funding
2004 Bond
Phase
Duration
(in Mos)
3
Design
2004 Bond
2
Construction
2004 Bond
5
Status
Start Date
May-12
W/C
End Date
Jul-12
%
Complete
100%
Actual
Duration
(in Mos)
3
Actual vs
Planned
Duration
(in Qtrs)
0
End Date
Jul-12
PM
Bhinge
Jun-12
Jul-12
Bhinge
Jun-12
Jul-12
100%
2
0
Aug-12
Dec-12
Bhinge
Aug-12
Oct-12
100%
3
0.5
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Start Date
May-12
2008 Bond Fund Projects
Other
Funding(s)
Original Amount
Debit/Credit
$315,101.00
$164,899.00
$0.00
$480,000.00
PAB Approved Cost
Revised Funding
Schedule
Indicator
G
08 Bond Funding
Total Project Cost
Balance 08 Bond
Allocation
$0.00
$1,940,000.00
DESCRIPTION
Design and renovate the golf
course bunkers.
Schedule
Indicator
Scope
Other
Funding(s)
PARK
DISTRICT
Mt.
Laurel Hill Golf
Vernon
Course
Balance 08 Bond
Allocation
Remarks: Project design work has been completed. Finalizing permit approvals and preparing bid documents.
$1,000,000.00
DESCRIPTION
Determine Feasibility for
developing sports field complex
considering use of private
venture. Facilities respond to
Need Assessment. Phase I
development on Youth
Detention Site. Concurrently
draft and approve SE, 2232.
Subphase I development for
demolition and construction.
PAB Approved Cost
Schedule
Indicator
Balance 08 Bond
Allocation
$480,000.00
Remarks: Golf Creations was awarded construction contract on August 3, 2012. Field work began on August 8, 2012 and was completed on September 16, 2012.
Contract Close out is in process. Project is in the warranty phase.
Page 10 of 23
DISTRICT
Mt.
Vernon
PARK
McNaughton
Fields
PROJECT
Atheltic Fields
DESCRIPTION
Athletic field improvements
recommended by the
community task force.
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
9
Status
Start Date
Jul-11
End Date
Mar-12
PM
Emory
Start Date
Jul-11
15
A
Apr-12
Jun-13
Emory
May-12
Design
End Date
%
Complete
90%
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
10%
G
08 Bond Funding
Other
Funding(s)
$0.00
Total Project Cost
DISTRICT
Mt.
Vernon
PARK
Mt. Vernon
District
PROJECT
DESCRIPTION
Building Existing
Develop scope and budget for
Conditions Evaluation; building renewal.
Limited Feasibility
Study for Expansion
Capabilities
Original Amount
Debit/Credit
PAB Approved Cost
Pre-scope
$0.00
Development
$145,500.00
Funding
2008 Bond
Expenditure to Date
$7,879.00
Reservation/
Encumbernce
$0.00
Total Cost to Date
$7,879.00
% Expended to
Date
5%
Balance of Project
Funding
$137,621.00
Phase
Duration
(in Mos)
12
Status
Start Date
May-13
End Date
May-14
PM
Inman
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
Start Date
End Date
%
Complete
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
End Date
May-12
%
Complete
100%
Actual
Duration
(in Mos)
10
Actual vs
Planned
Duration
(in Qtrs)
-1.00
Design
Other
Funding(s)
Original Amount
Debit/Credit
$0.00
$970,000.00
$0.00
Total Project Cost
PARK
Oak Marr
PROJECT
DESCRIPTION
Oak Marr RECenter - Rec Center expansion to
Expand Fitness Area provide larger fitness center.
Design only.
PAB Approved Cost
Revised Funding
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
6
Design
2008 Bond
12
Construction
2012 Bond
Status
Start Date
Aug-11
End Date
Feb-12
PM
Inman
Start Date
Aug-11
A
Feb-12
Feb-13
Inman
Feb-12
$0.00
2008 Bond Fund Projects
$0.00
Debit/Credit
$450,000.00
$450,000.00
PAB Approved Cost
$450,000.00
Revised Funding
Expenditure to Date
$233,297.00
Schedule
Indicator
97%
G
08 Bond Funding
Original Amount
Balance 08 Bond
Allocation
Remarks:
$970,000.00
Other
Funding(s)
Total Project Cost
Schedule
Indicator
Construction
08 Bond Funding
DISTRICT
Provi­
dence
Balance 08 Bond
Allocation
Remarks: Park Authority presented several field layout options to Woodlawn Little League at Supv Hyland's office. Woodlawn LL requested the Park Authority to
make a presentation to their full board of directors. Staff made a presentation to the Woodlawn LL Board of Directors on 02/06/12. Woodlawn LL BOD has
unanimously recommended a plan to redevelop the site with four lighted/irrigated natural surface fields, concession building, playground, and parking. Funding is
available to prepare plans to the Design Development phase. An RFP was issued to Burgess & Niple in April 2012. A Contract Project Assignment as issued to B&N
in Jne 2012 to redesign the entire site with four new lighted/irrigated ballfields, parking, playground, and batting cages. A concession/restroom building will be sited
but not designed. Scope approval is scheduled for March 2013. A new project will be created for construction in the next work plan.
$145,500.00
Sub-tasks
Scope
Revised Funding
Schedule
Indicator
Reservation/
Encumbernce
$199,298.00
Total Cost to Date
$432,595.00
% Expended to
Date
96%
Balance of Project
Funding
$17,405.00
Balance 08 Bond
Allocation
$0.00
Remarks: Sept 2011 - Project team assembled. RFP issued to design consultant. Jan 2012 - Consultant kickoff on Nov 2011. Concept Design and Schematic
design options completed Jan 2012. March 2012 - Design Development mid-point meeting scheduled for 4/13/2012. June 2012 - 50% Project Completion design
documents submitted. September 2012 - 95% Project Completion design documents submitted and under review by Project Team. Site Plan and Building Premit
Plans being anticipated to be submitted in October. December 2012 - Construction documents are 97% complete and be readied for bidding in April 2013. Permit
plans have been submitted for MSP and Building Permit.
Page 11 of 23
DISTRICT
Providence
PARK
Oak Marr
PROJECT
DESCRIPTION
Athletic Field Lighting Scope, design, permit and
Field #1 & #2
install athletic field lighting on
fields #1 & #2.
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
3
Design
5
Construction
7
Status
Start Date
Jul-10
Oct-10
W/C
Mar-11
Actual
Duration
(in Mos)
4
Actual vs
Planned
Duration
(in Qtrs)
-0.25
PM
Li
Start Date
Mar-11
End Date
Jun-11
%
Complete
100%
Feb-11
Li
Jun-11
Sep-11
100%
4
0.25
Sep-11
Li
Oct-11
Jul-12
100%
10
-0.75
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
End Date
Sep-10
08 Bond Funding
Other
Funding(s)
$0.00
Original Amount
$451,536.00
PARK
Oak Marr
$0.00
PROJECT
DESCRIPTION
Synthetic Turf
Scope, design, permit and
Conversion Field #1 & install synthetic turf on field #1
& #2
#2
PAB Approved Cost
Revised Funding
$451,536.00
$321,609.00
$8,824.00
$330,433.00
73%
$121,103.00
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
4
Design
2008 Bond
7
Construction
2008 Bond
5
Status
W/C
Actual
Duration
(in Mos)
4
Actual vs
Planned
Duration
(in Qtrs)
0.00
Start Date
Jul-10
End Date
Oct-10
PM
Mends-Cole
Start Date
Mar-11
End Date
Feb-12
%
Complete
100%
Nov-10
Jul-11
Mends-Cole
Jun-11
Feb-12
100%
9
-0.50
Jun-12
Oct-12
Guzman
Feb-12
Jul-12
100%
6
-0.25
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
08 Bond Funding
Other
Funding(s)
Original Amount
$19,500.00
$1,689,740.00
Total Project Cost
DISTRICT
Providence
PARK
Providence
RECenter
PROJECT
Repair of Structural
Damage
Debit/Credit
$0.00
PAB Approved Cost
Revised Funding
$1,709,240.00
$1,500,089.00
$101,470.00
$1,601,559.00
94%
$107,681.00
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
6
Design
2008 Bond
5
Construction
2008 Bond
4
Status
W/C
Actual
Duration
(in Mos)
6
Actual vs
Planned
Duration
(in Qtrs)
0.00
Start Date
Dec-11
End Date
May-12
PM
Hardee
Start Date
Dec-12
End Date
May-12
%
Complete
100%
Jan-12
May-12
Hardee
Jan-12
May-12
100%
5
0.00
Jun-12
Sep-12
Hardee
Jun-12
Sep-12
100%
4
0.00
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
08 Bond Funding
Total Project Cost
2008 Bond Fund Projects
Other
Funding(s)
Original Amount
Debit/Credit
$0.00
$0.00
$662,000.00
$662,000.00
Balance 08 Bond
Allocation
$0.00
Schedule
Indicator
G
Balance 08 Bond
Allocation
$0.00
Remarks: December 2010 - Anticipate project startup in February 2011 for concept layout of fields and lighting. Mar 2011 - Project team assembled. Meeting with
consultant to review RFP. Anticipate start of scope/design phase April 2011. June 2011 - Concept plan layout approved for two full size fields by project team and
Providence Supervisor Athletic Team Task Force. Design documents underway. Sept 2011 Scope Approval scheduled to go before the PAB Nov. 2011. Anticipate
construction in May 2012. Dec. 2011 - Project in for site plan permit approval. RFP was issued in Dec. to open-end contract vendor Atlas Track. Contract Award
phase underway. March 2012 Project in construction phase. June 2012 - Project in construction phase. September 2012 - Substantial Completion Inspection held in
August 2012. All Punchlist work has been completed.
$1,709,240.00
DESCRIPTION
Design and construct repairs to
the steel rigid frame roof
girders located over the pool
area.
G
Remarks: Anticipate project startup in Nov. 2010. Mar 2011 - Project team assembled. Meeting with consultant to review RFP. Anticipate start of scope/design
phase April 2011. Construction to be completed Nov 11 - Mar 12. June 2011 - Concept plan layout approved for two full size fields by project team and Providence
Supervisor Athletic Team Task Force. Design documents underway. Sept. 2011 PAB approved scope September 2011. Project in the bidding phase. Dec 2011 ­
Contract Award was approved Dec. 2011. NTP will be issued in Jan. 2012. March 2012 project in construction phase. June 2012 project in construction phase.
September 2012 - Substantial Completion Inspection held in August 2012. Punchlist work underway. December 2012 - Punchlist work completed. Project in 1 year
warranty phase.
$451,536.00
Total Project Cost
DISTRICT
Providence
Debit/Credit
Schedule
Indicator
PAB Approved Cost
Revised Funding
Schedule
Indicator
G
Balance 08 Bond
Allocation
$662,000.00
Remarks: Structural damage to the 5 rigid steel frame members above the pool at Providence RECenter was discovered during the investigation of the earthquake
damage that occurred in August 2011. SWSG PC designed the addition of 32 tons of steel to reinforce the roof to comply with the snow load requirements of the
current edition of the International Building Code. The Matthews Group was hired to complete the structural repair work under the County's job order contract. Work
began on September 4th and reached substaitial completion on September 30th. The project is in the warranty phase.
Page 12 of 23
DISTRICT
Providence
PARK
Providence
RECenter
PROJECT
DESCRIPTION
Repair of Earthquake Design and construct repairs to
Damage
the masonry, floor slabs, and
finishes damaged by the
earthquake.
Sub-tasks
Scope
Funding
2008 Bond/
Insurance
Design
2008 Bond/
Insurance
2008 Bond/
Insurance
Construction
Phase
Duration
(in Mos)
5
Status
4
W/C
4
Actual
Duration
(in Mos)
5
Actual vs
Planned
Duration
(in Qtrs)
0.00
Start Date
Dec-11
End Date
Apr-12
PM
Hardee
Start Date
Dec-12
End Date
Apr-12
%
Complete
100%
Jan-12
Apr-12
Hardee
Jan-12
Apr-12
100%
4
0.00
May-12
Aug-12
Hardee
May-12
Aug-12
100%
4
0.00
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
71%
$46,226.00
08 Bond Funding
Other
Funding(s)
Original Amount
Debit/Credit
$0.00
$0.00
$158,000.00
Total Project Cost
DISTRICT
Springfield
PARK
Burke Lake
PROJECT
Replace Restroom
Facility
Revised Funding
$158,000.00
$
56,248.00
$
55,526.00
$
111,774.00
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
5
Design
2008 Bond
12
Construction
TBD
Status
A
Start Date
May-11
End Date
Nov-11
PM
Duncan
Start Date
Jul-11
End Date
Oct-12
%
Complete
100%
Dec-11
Oct-12
Duncan
11-Dec
Nov-12
100%
TBD
TBD
TBD
Actual
Duration
(in Mos)
4
Actual vs
Planned
Duration
(in Qtrs)
0.25
Original Amount
$41,000.00
$0.00
DISTRICT
Springfield
PARK
Burke Lake &
Golf Course
PROJECT
Burke Lake Golf
Course - Club House
Replacement and
Driving Range
Expansion.
DESCRIPTION
Phase I - Develop an overall
Conceptual Plan for replacing
the club house and expanding
the driving range. Design and
construct a new 5500 square
foot club house and related
ammenities.
Sub-tasks
Scope
Funding
2008 Bond
PAB Approved Cost
Revised Funding
$116,000.00
Expenditure to Date
$22,625.00
Reservation/
Encumbernce
$37,572.00
Total Cost to Date
$60,197.00
% Expended to
Date
52%
Balance of Project
Funding
$55,803.00
Status
A
Start Date
Apr-11
End Date
Dec-11
PM
Inman
18
Jan-12
Jun-13
Inman
16
Jul-13
Dec-14
Start Date
Oct-11
End Date
%
Complete
75%
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
Debit/Credit
$2,910,000.00
$2,910,000.00
Schedule
Indicator
Balance 08 Bond
Allocation
$0.00
$0.00
PAB Approved Cost
$2,910,000.00
Revised Funding
Expenditure to Date
$93,378.00
Reservation/
Encumbernce
$327,346.00
Total Cost to Date
$420,724.00
Schedule
Indicator
Y
08 Bond Funding
Original Amount
$0.00
Remarks: June 2012 - Concept plan approved. Project in design phase. 100% reserve septic field as been approved by Health Dept. September 2012 - Scope Item
going to the Park Authority Board for Approval on October 24, 2012. Anticipate submitting for Site Plan and Building Permits in October 2012. December 2012 - Bid
set of plans are 99% complete. Project as been submitted for MSP and Building Permit as well as Health Department.
Phase
Duration
(in Mos)
9
Construction
$0.00
2008 Bond Fund Projects
$75,000.00
Design
Other
Funding(s)
Total Project Cost
Debit/Credit
$116,000.00
Total Project Cost
Balance 08 Bond
Allocation
G
08 Bond Funding
Other
Funding(s)
G
Remarks: On August 23, 2011 an earthquake hit the east coast causing the masonry that covers the columns supporting the roof at Providence RECenter to become
loose creating a safety issue for patrons and staff. J. Roberts was contracted to remove the loose block so that the pool area could be reopened. SWSG PC was hired
to perform an assessment and analyize the roof structure to determine the extent of damage. The damage was determined to be minimal as only the masonry was
damaged. SWSG designed and inspected the repairs and the project is now under a one year warranty.
$158,000.00
DESCRIPTION
Scope, design, permit, and
construct new ADA compliant
restroom facility in core area.
Design only.
PAB Approved Cost
Schedule
Indicator
% Expended to
Date
14%
Balance of Project
Funding
$2,489,276.00
Balance 08 Bond
Allocation
$0.00
Remarks: June 2011 - Anticipate project start up in fall. September 2011 - Project team assembly underway. January 2012 - RFP issued to design consultant.
March 2012 - Initial site concept plan presented. June 2012 - Concept Design Package completed. September 2012 - Project on hold pending evaluation of
unsolicited PPEA. December 2012 - Project on hold pending review of re-submitted unsolicited PPEA.
Page 13 of 23
DISTRICT
Spring­
field
PARK
Burke Lake &
Golf Course
PROJECT
Train Track
Replacement
DESCRIPTION
Replace train track and related
infrastructure
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
6
Design
7
Construction
15
Status
C
Actual
Duration
(in Mos)
6
Actual vs
Planned
Duration
(in Qtrs)
0.00
End Date
May-10
%
Complete
100%
Jun-10
Feb-11
100%
9
-0.50
Mar-11
Dec-11
100%
14
0.25
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Start Date
Dec-09
End Date
May-10
PM
Sheikh
Jun-10
Dec-10
Sheikh
Jan-11
Mar-12
Sheikh
Expenditure to Date
Reservation/
Encumbernce
Start Date
Dec-09
08 Bond Funding
Other
Funding(s)
$0.00
PARK
Rolling Valley
West
PROJECT
DESCRIPTION
Athletic Field Lighting Replacement of athletic field
and Site Lighting
and site lighting.
Phase II
Debit/Credit
$1,455,000.00
$0.00
Sub-tasks
Scope
Funding
2006 Bond
Phase
Duration
(in Mos)
3
2008 Bond
6
Design
Construction
PAB Approved Cost
Revised Funding
$897,000.00
$896,890.00
$4,577.00
$901,467.00
100%
-$4,467.00
Actual
Duration
(in Mos)
2
Actual vs
Planned
Duration
(in Qtrs)
0.25
Status
Start Date
Apr-11
End Date
Jun-11
Jul-11
Sep-11
Li
Jun-11
Jul-11
100%
2
0.25
C
Oct-11
Mar-12
Li
Aug-11
Mar-12
100%
10
-1.00
3
PM
Li
%
Complete
100%
Start Date
Apr-11
End Date
May-11
08 Bond Funding
Other
Funding(s)
$0.00
PARK
Twin Lakes
Golf Course
PROJECT
DESCRIPTION
Reconstruct North Design and reconstruct the
Dam Embankment & north lake dam embankment
and outlet structure.
Outlet Structures
$0.00
Debit/Credit
$315,000.00
Sub-tasks
Scope
Funding
2004 Bond
Phase
Duration
(in Mos)
16
2008 Bond
16
Design
Construction
PAB Approved Cost
Revised Funding
$315,000.00
Status
28
Expenditure to Date
$218,907.00
Reservation/
Encumbernce
$2,354.00
Total Cost to Date
$221,261.00
% Expended to
Date
70%
Balance of Project
Funding
$93,739.00
W/C
%
Complete
100%
Actual
Duration
(in Mos)
18
Actual vs
Planned
Duration
(in Qtrs)
-0.50
End Date
Nov-07
PM
Lehman
Start Date
Jul-06
Dec-07
Mar-10
Sheikh
Jan-08
Jun-10
100%
30
-0.50
Oct-12
Mar-14
Lynch
Jul-10
Jan-12
100%
19
-0.75
Start Date
Jul-06
End Date
Dec-07
08 Bond Funding
Total Project Cost
2008 Bond Fund Projects
Other
Funding(s)
Original Amount
$533,773.00
$1,746,000.00
Debit/Credit
$2,279,773.00
Balance 08 Bond
Allocation
$558,000.00
Schedule
Indicator
G
Balance 08 Bond
Allocation
$0.00
Remarks: September 2011 - Contract Award approved by PAB Sept. 2011 - NTP issued Oct. 2011 Dec. 2011 - Project in the construction phase. Anticipate
completion in early Feb. 2012. March 2012 SCI held in March, punchlist work underway. June 2012 - Punchlist work complete. Project in 1 yr. warranty phase.
December 2012 - Warranty Inspection conducted. This will be the last report for this project.
$315,000.00
Total Project Cost
DISTRICT
Springfield
Original Amount
G
Remarks: The scope was approved by PAB on May 26, 2010. The design has been completed . Construction contracts with the exception of Trestle repair are in
place. Rails are scheduled to be delivered in August 2011, and replacement of the culverts is proceeding. The project reached substantial completion in December
2011, and the punch list items are being addressed. Project is under warranty. This is the last report.
$1,455,000.00
Total Project Cost
DISTRICT
Springfield
Original Amount
Schedule
Indicator
$0.00
PAB Approved Cost
$2,279,773.00
Revised Funding
Expenditure to Date
$1,729,315.00
Reservation/
Encumbernce
$22,166.00
Total Cost to Date
$1,751,481.00
% Expended to
Date
77%
Balance of Project
Funding
$528,292.00
Schedule
Indicator
G
Balance 08 Bond
Allocation
$0.00
Remarks: Staff is working with a consultant who is preparing technical documents required by the Virginia Department of Conservation & Recreation in order to obtain
an operation and maintenance permit for the North Lake.
Page 14 of 23
PARK
DISTRICT
SpringTwin Lakes
field
Golf Course &
Clubhouse
PROJECT
Golf
Course/Clubhouse
Expansion
DESCRIPTION
Enlarge Oaks Room for
additional dining capacity.
Design only.
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
6
12
Design
2008 Bond
Construction
2008 Bond
Other
Funding(s)
Original Amount
Status
Start Date
Aug-11
End Date
Feb-12
PM
Inman
Start Date
Jul-11
A
Feb-12
Feb-13
Inman
Feb-12
End Date
Mar-12
%
Complete
100%
Actual
Duration
(in Mos)
8
Actual vs
Planned
Duration
(in Qtrs)
-0.50
95%
G
08 Bond Funding
$0.00
Total Project Cost
DISTRICT
Sully
PARK
Arrowhead
PROJECT
DESCRIPTION
Infrastructure to
Road frontage improvements,
support athletic fields streetlights, utilities, trails and
landscaping. Complete
approved site plan.
$0.00
Debit/Credit
$154,059.00
Funding
Phase
Duration
(in Mos)
3
Design
Construction
$154,059.00
Status
6
2008 Bond
Revised Funding
Expenditure to Date
$73,521.00
Reservation/
Encumbernce
$62,474.00
Total Cost to Date
$135,995.00
% Expended to
Date
88%
Balance of Project
Funding
$18,064.00
W/C
6
Start Date
Oct-08
End Date
Dec-08
PM
Holsteen
Start Date
Oct-08
End Date
Nov-08
%
Complete
100%
Actual
Duration
(in Mos)
2
Actual vs
Planned
Duration
(in Qtrs)
0.25
Jan-09
Jun-09
Sheikh
Dec-08
Jun-10
100%
19
-3.25
Jul-09
Dec-09
Guzman
Jul-10
Aug-11
100%
14
-2.00
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
08 Bond Funding
Other
Funding(s)
Original Amount
$18,270.00
$688,700.00
Total Project Cost
DISTRICT
Sully
PARK
Sully
Woodlands
PROJECT
DESCRIPTION
Conceptual Design for Conceptual design for
Stewardship
stewardship education center.
Education Center
Debit/Credit
$0.00
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
6
Design
2008 Bond
12
Other
Funding(s)
Original Amount
PAB Approved Cost
Revised Funding
$706,970.00
$652,150.00
$574,885.00
$17,781.00
$592,666.00
91%
$59,484.00
Status
A
Start Date
Jun-12
End Date
Dec-12
PM
Inman
Dec-12
Nov-13
Inman
Start Date
Oct-12
End Date
%
Complete
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
Total Project Cost
2008 Bond Fund Projects
Debit/Credit
$291,000.00
Schedule
Indicator
G
Balance 08 Bond
Allocation
$54,820.00
PAB Approved Cost
Revised Funding
Expenditure to Date
Schedule
Indicator
G
08 Bond Funding
$291,000.00
$0.00
Remarks: The project scope was approved by PAB on November 12, 2008. Issues with the utility relocation along Arrowhead Park Drive have been resolved. A
request for a construction cost proposal under a County open-end contract was issued, and construction is scheduled to begin in May 2011. Notice to proceed with
construction was issued on May 3, 2011. The project reached substantial completion in August. Contractor is correcting punch list items. Staff is finalizing the VDOT
post-construction package to secure VDOT acceptance of the road frontage improvements. Project is ready for County Inspections to provide roadway construction
complection letter which will then allow the CE-7 package to be submitted.
$706,970.00
$0.00
Balance 08 Bond
Allocation
Remarks: September 2011 - Project Team has been assembled. RFP to Design Consultant issued October 2011. January 2012 - Schematic design concepts
presented December 2011. Concept pricing in progress. Scope to PAB for approval in Feb. 2012. March 2012 - 40% submission provided comments returned. June
2012 - Site and Buildings Permits in review process. 95% Construction Documents submitted. September 2012 - 1st submission of permit comments being
addressed and prepared for resubmittal for both Site and Building Permits. December 2012 - Site Plan and Building Permit plans were re-submitted for approval.
Consultant and staff finalizing bid set of documents. Anticipate bidding this project end of January 2013.
$154,059.00
Sub-tasks
Scope
PAB Approved Cost
Schedule
Indicator
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Balance 08 Bond
Allocation
$0.00
Remarks: September 2012-Project Kickoff meeting scheduled 10/23/2012. December 2012 - Project team has met several times to determine self-sustaining program
budget. RMD currently developing programming for three probable sites to include operational budget for each senario for team review in late January 2013.
Page 15 of 23
DISTRICT
Sully
PARK
Sully
Woodlands
PROJECT
Natural and Cultural
Resource Studies
DESCRIPTION
Sub-tasks
CDP
Funding
2008 Bond
Phase
Duration
(in Mos)
24
2232
2008 Bond
9
Status
A
Start Date
Apr-10
End Date
Mar-12
Mar-12
Dec-12
PM
Stallman/
RMD
Stallman/
RMD
Start Date
End Date
Expenditure to Date
Reservation/
Encumbernce
%
Complete
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
% Expended to
Date
Balance of Project
Funding
08 Bond Funding
Other
Funding(s)
$0.00
Original Amount
Debit/Credit
$970,000.00
PAB Approved Cost
Revised Funding
Schedule
Indicator
Balance 08 Bond
Allocation
$0.00
Remarks: Studies underway by RMD. CDPs site analysis and team site visits underway.
Total Project Cost
$970,000.00
Active Projects - Subtotal
$58,206,800.00
$23,136,150.00
$35,070,650.00
2008 Bond Funding - Future Year Projects
DISTRICT
Mt.
Vernon
PARK
Mt. Vernon
District
PROJECT
Design and Permitting
for RECenter Renewal
DESCRIPTION
Sub-tasks
Funding
2008 Bond
Phase
Duration
(in Mos)
Status
Start Date
TBD
End Date
TBD
Start Date
End Date
%
Complete
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
PM
TBD
08 Bond Funding
Other
Funding(s)
Original Amount
Debit/Credit
PAB Approved Cost
Revised Funding
$727,500.00
Schedule
Indicator
Balance 08 Bond
Allocation
$727,500.00
Total Project Cost
$727,500.00
Future Year Projects - Subtotal
$727,500.00
Remarks:
2008 Bond Funding - Completed Projects
DISTRICT
Braddock
PARK
Kings Park
Park
PROJECT
Park Improvements
DESCRIPTION
General Park Improvements
Sub-tasks
MP
Funding
General Fund
Phase
Duration
(in Mos)
9
Start Date
Apr-08
End Date
Jan-09
PM
Dorlester
6
Mar-09
Sep-09
Galusha
3
Ocr -09
Dec-09
Design
6
Jan-10
Construction
6
Jul-10
2232
Scope
2008 Bond
Status
C
%
Complete
100%
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
Start Date
End Date
Vu
Oct-09
Feb-10
100%
5
-0.5
Jun-10
Vu
Jan-10
Feb-10
100%
2
1.00
Dec-10
Garris
Mar-10
Sep-10
100%
7
-0.25
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
100%
08 Bond Funding
Total Project Cost
2008 Bond Fund Projects
Other
Funding(s)
Original Amount
$101,600.00
$97,000.00
Debit/Credit
$198,600.00
$0.00
PAB Approved Cost
$198,600.00
Revised Funding
Schedule
Indicator
$177,765.50
$0.00
$177,765.50
90%
$20,834.50
Balance 08 Bond
Allocation
$0.00
Remarks: July 2009 - Project Team formation to move forward third quarter. Sept - 2009 Project Team assembled. In-house topo created and survey of tree size and
location plotted. Conceptual layout plan developed for a phased project. Next step is to meet with community for scope consensus. January 2010 - Met with HOA and
Supervisor Cook on Dec.18, 2010. Gained consensus for the playground layout, trails and ADA parking lot improvements. Anticipate seeking PAB Scope Approval
Feb. 2010. Mar 2010 - Scope approved by PAB. Proposals were solicited from two county open end contracts (playground & asphalt pavement/grading). Purchase
Orders approved and work scheduled to begin in mid April. June 2010 - Playground equipment installation and associated trail and parking lot improvements
completed June. Remaining trail work in the park scheduled to be completed in August. Sept 2010- Completed trail loop and associated site restoration. December
2010 - Project in the 1 yr. warranty phase. Final report.
Page 16 of 23
DISTRICT
Braddock
PARK
Ossian Hall
PROJECT
DESCRIPTION
Phase II Revitalization Renovate and expand the
parking lot and trail system,
relocate the multi-use courts
and playground, construct a
community plaza area and LID
stormwater management
facilities.
Sub-tasks
Scope
PARK
Ossian Hall
PROJECT
Phase III - Install
Synthetic Turf on
Rectangle Field
Funding
2008 Bond
Design
3
Construction
15
Other
Funding(s)
Original Amount
$49,000.00
$2,813,000.00
Debit/Credit
($257,000.00)
Start Date
Jan-09
Jul-09
C
Oct-09
Actual
Duration
(in Mos)
7
Actual vs
Planned
Duration
(in Qtrs)
-0.25
PM
Vu
Start Date
Jan-09
Sep-09
Vu
Mar-09
Sep-09
100%
7
-1.00
Dec-10
Garris
Oct-09
Nov-10
100%
13
0.50
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
End Date
Jun-09
End Date
Jul-09
Sub-tasks
Scope
Funding
2008 Bond
PAB Approved Cost
Revised Funding
$2,813,000.00
$2,605,000.00
$2,451,634.00
$56,749.00
$2,508,383.00
89%
$96,617.00
Phase
Duration
(in Mos)
3
Design
2008 Bond
2
Construction
2008 Bond
13
Other
Funding(s)
Original Amount
End Date
Apr-10
%
Complete
100%
Actual
Duration
(in Mos)
3
Actual vs
Planned
Duration
(in Qtrs)
0.00
Status
Start Date
Jan-10
End Date
Mar-10
PM
Vu
Start Date
Jan-10
Apr-10
May-10
Brunner
Apr-10
Jun-10
100%
3
-0.25
C
Jun-10
Jun-11
Garris
Jul-10
Nov-10
100%
5
2
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
08 Bond Funding
Debit/Credit
PAB Approved Cost
Revised Funding
$0.00
PARK
PROJECT
DESCRIPTION
DISTRICT
Dranes- Colvin Run Mill Visitor Center Addition Prepare Concept Plan for
ville
- Renovation
Visitor Center Addition Renovation
Sub-tasks
Scope
Funding
2008 Bond
Balance 08 Bond
Allocation
$0.00
Schedule
Indicator
Balance 08 Bond
Allocation
$0.00
Remarks: Installation of synthetic turf field was issued as Change Order #5 to the Ossian Hall Park Phase II Improvements. Conversion of field is underway and
anticipated to be complete November 2010. December 2010 - Substantial Completion Inspection conducted in Nov. 2010 followed by Ribbon cutting. Project in 1 yr.
warranty phase. Dec. 2011 1 Yr. Warranty Inspection Conducted. The is the last report.
$0.00
Total Project Cost
Schedule
Indicator
Remarks: Staff reviewed the infiltration trench performance and a contract was executed to connect athletic field outfall piping to storm sewer and replace bio-filtration
material. September 2012 - Staff executed a contract for remedial work on the infiltration trench. Remedial work for infiltration trench has been complete except for
replacing plant material which will be scheduled during the fall planting season. This is the last report for Ossian Hall.
$2,605,000.00
DESCRIPTION
Scope, design, permit and
install synthetic turf on
rectangle field.
Status
%
Complete
100%
08 Bond Funding
Total Project Cost
DISTRICT
Braddock
Phase
Duration
(in Mos)
6
Phase
Duration
(in Mos)
18
Status
C
Start Date
Jul-09
End Date
Dec-10
PM
Villarroel
Start Date
Jul-09
End Date
Jan-12
%
Complete
100%
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
Actual
Duration
(in Mos)
31
Actual vs
Planned
Duration
(in Qtrs)
-3.25
% Expended to
Date
Balance of Project
Funding
Schedule
Indicator
Design
Construction
08 Bond Funding
Other
Funding(s)
$0.00
Total Project Cost
DISTRICT
Dranesville
PARK
Riverbend
PROJECT
DESCRIPTION
Clarks Branch Bridge 90' bridge over Clarks Branch.
Original Amount
Debit/Credit
$97,000.00
PAB Approved Cost
Revised Funding
$97,000.00
$0.00
$50,222.80
$39,356.70
$89,579.50
92%
$7,420.50
Sub-tasks
Scope
Funding
MDS Grant
Phase
Duration
(in Mos)
7
Design
2004 Bond
10
Construction
2008 Bond
6
Status
C
End Date
Sep-08
%
Complete
100%
Actual
Duration
(in Mos)
10
Actual vs
Planned
Duration
(in Qtrs)
-0.75
End Date
Jun-08
PM
Cronauer
Start Date
Dec-07
Jul-08
Apr-09
Cronauer
Nov-08
Mar-09
100%
5
1.25
Jul-09
Dec-09
Cronauer
Jun-09
Dec-09
100%
6
0.00
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Start Date
Dec-07
08 Bond Funding
Total Project Cost
2008 Bond Fund Projects
Original Amount
$200,000.00
$512,451.00
Debit/Credit
($112,515.00)
$599,936.00
$0.00
Remarks: The project team made a presentation to the Architectural Review Board on November 10, 2011 and received initial comments on the concept plan.
Resource Management Division has been tasked with allocating funds in order to proceed with archaeological investigation of the site. The consultant made a final
presentation of the concept plan to the project team. The consultant has provided their final report. Last report.
$97,000.00
Other
Funding(s)
Balance 08 Bond
Allocation
PAB Approved Cost
Revised Funding
$269,340.00
$369,874.00
$239,240.16
$0.00
$239,240.16
65%
$130,633.84
Schedule
Indicator
Balance 08 Bond
Allocation
$230,062.00
Remarks: Contract Award to Harbor Dredge and Dock on June 22, 2009. Contractor mobilized, building permit obtained, bridge delivered on October 7, 2009. One
month delay due to weather conditions. Substantial completion inspection held December 17, 2009. Final inspection January 21, 2010. Project is in one-year warranty
phase. One Year Warrany inspection held on December 17, 2010. No issues. Final Report.
Page 17 of 23
DISTRICT
Dranes­
ville
PARK
Spring Hill
PROJECT
DESCRIPTION
Spring Hill RECenter Asphalt 500' and bridge over
existing footpath
Connector Trail
Sub-tasks
Scope
Funding
Phase
Duration
(in Mos)
3
2008 Bond
2
Design
Construction
Status
Start Date
Aug-09
C
5
End Date
Oct-09
%
Complete
100%
Actual
Duration
(in Mos)
3
Actual vs
Planned
Duration
(in Qtrs)
0.00
End Date
Oct-09
PM
Holley
Nov-09
Apr-10
Holley
Nov-09
Apr-10
100%
6
-0.25
May-10
Jun-10
Holley
May-10
Jun-10
100%
2
0.00
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Start Date
Aug-09
08 Bond Funding
Other
Funding(s)
Original Amount
$0.00
$0.00
Total Project Cost
DISTRICT
Dranes­
ville
PARK
Spring Hill
RECenter
Debit/Credit
$112,515.00
Sub-tasks
Scope
Funding
2008 Bond
Revised Funding
$112,515.00
$112,514.88
$0.00
$112,514.88
100%
$0.12
Phase
Duration
(in Mos)
3
Design
5
Construction
11
Actual
Duration
(in Mos)
4
Actual vs
Planned
Duration
(in Qtrs)
-0.25
Start Date
Mar-09
End Date
Jun-09
%
Complete
100%
Hardee
Jul-09
Sep-09
100%
3
0.5
Hardee
Oct-09
Oct-10
100%
13
-0.5
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Status
Start Date
Apr-09
End Date
Jun-09
PM
Hardee
Jul-09
Nov-09
C
Dec-09
Oct-10
08 Bond Funding
Other
Funding(s)
$0.00
Total Project Cost
DISTRICT
Dranes­
ville
PARK
Spring Hill
RECenter
Original Amount
Debit/Credit
$2,580,200.00
$0.00
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
6
12
Design
2008 Bond
Construction
TBD
Other
Funding(s)
Original Amount
PAB Approved Cost
Revised Funding
$1,660,000.00
$1,248,254.00
$1,266,096.73
$623.95
$1,266,720.68
101%
-$18,466.68
Debit/Credit
$0.00
$727,500.00
($494,538.00)
Status
C
Start Date
Aug-11
End Date
Feb-12
PM
Villarroel
Feb-12
Feb-13
Villarroel
Start Date
End Date
%
Complete
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
% Expended to
Date
Balance of Project
Funding
08 Bond Funding
Total Project Cost
DISTRICT
Hunter Mill
PARK
Frying Pan
Farm
PROJECT
Equestrian Facility
Improvements
Sub-tasks
Scope
Funding
2004 Bond
Phase
Duration
(in Mos)
3
2008 Bond
18
Design
Construction
PAB Approved Cost
Revised Funding
Status
9
Original Amount
C
Debit/Credit
$485,000.00
Total Project Cost
2008 Bond Fund Projects
$485,000.00
Balance 08 Bond
Allocation
$1,331,946
Schedule
Indicator
Balance 08 Bond
Allocation
$232,962.00
Start Date
Jul-07
End Date
Sep-07
PM
Scheib
Start Date
Mar-07
End Date
Sep-07
%
Complete
100%
Actual
Duration
(in Mos)
7
Actual vs
Planned
Duration
(in Qtrs)
-1.00
Oct-07
Jun-08
Scheib
Oct-07
Aug-08
100%
11
-0.50
Jul-08
Dec-09
Guzman
Sep-08
Nov-09
100%
13
1.25
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
08 Bond Funding
Other
Funding(s)
Schedule
Indicator
Remarks: Dec 2010 - Mclean Community Center has shown no further interest in partnering with Park Authority for construction of Gym. Last report.
$232,962.00
DESCRIPTION
Phase I - Design and
construction of horse stables
and related improvements.
$0.00
Remarks: The project reached substantial completion on October 17, 2010, and is currently in the one year warranty period.The one year warranty inspection was held
in October. Final report.
$2,580,200.00
PROJECT
DESCRIPTION
RECenter Expansion Expand the RECenter to
include a new larger fitness
room, additional multipurpose
rooms, a new gym and related
site improvements.
Balance 08 Bond
Allocation
Remarks: Project was completed using the County open end contract for paving. Final report.
$112,515.00
PROJECT
DESCRIPTION
RECenter Mechanical Replace 2 dectron units with
System Renovation AC capable units, and replace
associated piping and controls.
PAB Approved Cost
Schedule
Indicator
$0.00
PAB Approved Cost
$485,000.00
Revised Funding
$470,473.84
$0.00
$470,473.84
97%
$14,526.16
Schedule
Indicator
Balance 08 Bond
Allocation
$0.00
Remarks: The project reached substantial completion on November 18, 2009. Punch list items have been corrected and the project is under warranty. This is the final
report.
Page 18 of 23
DISTRICT
Hunter Mill
PARK
Lake Fairfax
Park
PROJECT
Core Area Picnic
Shelter-Phase 2B
DESCRIPTION
Design and construct rentable
lake front picnic shelters.
Sub-tasks
Scope
Funding
2004 Bond
Phase
Duration
(in Mos)
18
Design
Status
9
Construction
2008 Bond
Other
Funding(s)
Original Amount
$450,000.00
$727,500.00
C
12
%
Complete
100%
Actual
Duration
(in Mos)
18
Actual vs
Planned
Duration
(in Qtrs)
0.00
End Date
Dec-08
PM
Villarroel
Start Date
Jul-07
End Date
Jan-09
Jan-09
Sep-09
Villarroel
Jan-09
Feb-09
100%
2
1.75
Oct-09
Sep-10
Lynch
Mar-09
Dec-09
100%
10
0.5
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Start Date
Jul-07
08 Bond Funding
Total Project Cost
DISTRICT
Lee
PARK
Amberleigh
PROJECT
Grouped Trails:
Island Creek at
Amberleigh Park
Debit/Credit
$0.00
Construction Access/VDOT
ROW
Revised Funding
$1,111,000.00
$849,900.00
$609,041.56
$0.00
$609,041.56
72%
$240,858.44
Sub-tasks
Land
Acquisition
Funding
2008 Bond
Phase
Duration
(in Mos)
9
Status
Start Date
Nov-11
End Date
Jul-12
PM
I
McFarland
Scope
2008 Bond
6
Aug-10
Jan-11
Design
2008 Bond
9
Feb-11
Oct-11
Construction
2008 Bond
10
Aug-12
May-13
Start Date
End Date
%
Complete
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
$0.00
Total Project Cost
DISTRICT
Lee
PARK
Huntley
Meadows
Original Amount
Debit/Credit
$330,000.00
Sub-tasks
Scope
Funding
2008 Bond
PAB Approved Cost
Revised Funding
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
$0.00
Phase
Duration
(in Mos)
3
Design
3
Construction
12
$0.00
Original Amount
Balance 08 Bond
Allocation
$330,000.00
Status
Start Date
Apr-10
Jul-10
Sep-10
C
Oct-10
Sep-11
End Date
Jun-10
Actual
Duration
(in Mos)
9
Actual vs
Planned
Duration
(in Qtrs)
-1.5
Start Date
Apr-10
End Date
Dec-10
%
Complete
100%
Duncan
Jul-10
Dec-10
100%
6
-0.75
Duncan
Jan-11
Sep-11
100%
9
0.75
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
PM
Duncan
08 Bond Funding
Other
Funding(s)
Schedule
Indicator
Remarks: Grouped Trails was approved by the PAB for scoping on March 24, 2010. Due to cash flow for park bond sales, funds for this project not available until
2011. Due to site conditions, project not feasable within current budget and timeline. Staff seeking subsitute project. Last report.
$330,000.00
PROJECT
DESCRIPTION
Boardwalk Renovation Replace decking on existing
wetlands boardwalk
$327,600.00
R
08 Bond Funding
Other
Funding(s)
Balance 08 Bond
Allocation
Remarks: The project is complete and closed. This is the final report.
$1,177,500.00
DESCRIPTION
Asphalt 2600’ new trail.
PAB Approved Cost
Schedule
Indicator
Debit/Credit
$645,050.00
PAB Approved Cost
Revised Funding
$40,000.00
$644,200.00
$0.00
$538,518.93
$30,713.14
$569,232.07
88%
$74,967.93
Schedule
Indicator
Balance 08 Bond
Allocation
$850.00
Remarks: One Year Warranty period ended on October 7, 2012 and no items required correction. This is the last report.
Total Project Cost
DISTRICT
Lee
PARK
Hooes Road
Park
PROJECT
Road and Parking Lot
Improvements,
Landscaping and
Trails
Total Project Cost
2008 Bond Fund Projects
$645,050.00
DESCRIPTION
Public road improvements,
expansion of the parking lot,
stormwater management
facilities, trails and
landscaping.
Sub-tasks
Scope
Funding
2008 Bond
End Date
Sep-08
%
Complete
100%
Actual
Duration
(in Mos)
3
Actual vs
Planned
Duration
(in Qtrs)
0.00
Oct-08
Jun-10
100%
21
-1.50
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Phase
Duration
(in Mos)
3
Status
Start Date
Jul-08
End Date
Sep-08
PM
Duncan
Start Date
Jul-08
15
C
Oct-08
Dec-09
Lynch
Construction
08 Bond Funding
Other
Funding(s)
Original Amount
$30,000.00
$1,164,000.00
Debit/Credit
$1,194,000.00
$0.00
PAB Approved Cost
$1,194,000.00
Revised Funding
$896,311.55
$8,008.94
$904,320.49
76%
$289,679.51
Schedule
Indicator
Balance 08 Bond
Allocation
$0.00
Remarks: Board Resolution is being presented to Board of Supervisors on April 10, 2012. The public road frontage improvement have been accepted by VDOT. This
is the last report.
Page 19 of 23
DISTRICT
Lee
PARK
Lee District
RECenter
PROJECT
Mechanical System
Renovation
DESCRIPTION
Replace 2-pool pac units, 10­
rooftop units, 2-energy recovery
units, 2-DX units, 2-water
pumps, and related piping and
controls.
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
3
Design
3
Construction
9
Actual
Duration
(in Mos)
3
Actual vs
Planned
Duration
(in Qtrs)
0.00
Start Date
Jul-08
End Date
Sep-08
%
Complete
100%
Hardee
Oct-08
Dec-08
100%
3
0.00
Hardee
Jan-09
Sep-09
100%
8
0.25
Balance of Project
Funding
Status
Start Date
Jul-08
End Date
Sep-08
PM
Hardee
Oct-08
Dec-08
C
Jan-09
Oct-09
08 Bond Funding
Other
Funding(s)
Original Amount
$68,000.00
$3,225,250.00
Total Project Cost
DISTRICT
Lee
PARK
Lee District
PROJECT
Family Recreation
Area Phase I - Tree
House and Supporting
Facilities
Debit/Credit
($1,642,264.00)
Sub-tasks
Scope
Funding
Foundation
Revised Funding
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
$2,050,000.00
$1,598,768.00
$1,392,523.65
$0.00
$1,392,523.65
87%
$206,244.35
Phase
Duration
(in Mos)
9
Design
Foundation
15
Construction
2008 Bond/
Foundation
15
Status
C
End Date
Mar-09
%
Complete
100%
Actual
Duration
(in Mos)
10
Actual vs
Planned
Duration
(in Qtrs)
-0.25
End Date
Mar-09
PM
Fruehauf
Start Date
Jun-08
Apr-09
Jun-10
Fruehauf
Apr-09
Jun-10
100%
15
0.00
Jul-10
Sep-11
Lynch
Jul-10
May-11
100%
10
1.25
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Start Date
Jul-08
08 Bond Funding
Other
Funding(s)
Original Amount
$810,836.00
$436,500.00
DISTRICT
Lee
PARK
Lee District
RECenter
PROJECT
RECenter Roof
Replacement
Debit/Credit
$1,310,964.00
DESCRIPTION
Sub-tasks
Scope
Funding
2008 Bond
PAB Approved Cost
Revised Funding
$2,558,300.00
$2,002,833.52
$7,336.93
$2,010,170.45
79%
$548,129.55
End Date
Mar-10
%
Complete
100%
Actual
Duration
(in Mos)
5
Actual vs
Planned
Duration
(in Qtrs)
0.00
Apr-10
Dec-10
100%
8
-1.25
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
$174,733.63
$0.00
$174,733.63
53%
Phase
Duration
(in Mos)
5
Status
Start Date
Oct-09
End Date
Mar-10
PM
Hardee
Start Date
Oct-09
3
C
Apr-10
Jul-10
Hardee
Construction
08 Bond Funding
Other
Funding(s)
Original Amount
Debit/Credit
$331,300.00
Total Project Cost
2008 Bond Fund Projects
$331,300.00
$52,218.00
Schedule
Indicator
Balance 08 Bond
Allocation
$0.00
Remarks: Construction of the Tree House was completed in December 2010. Construction of Phase 1 was completed in May 2011 to coincide with completion of the
Spray Park. The facility was opened to the public on May 21, 2011. The warranty inspection was held in May 2012, and all punch list items have been corrected. This
is the last report.
$2,558,300.00
Total Project Cost
Balance 08 Bond
Allocation
Remarks: Substantial completion was reached on September 17, 2009, 42 days earlier than the contract completion date. Project is currently under warranty. Oneyear inspection meeting scheduled for October 21, 2010. One year warranty meeting held with no deficiencies noted. This is the final report.
$1,650,986.00
DESCRIPTION
Develop a Conceptual Plan for
the Family Recreation Area.
Design and construct the Tree
House and supporting facilities.
PAB Approved Cost
Schedule
Indicator
PAB Approved Cost
$331,300.00
Revised Funding
$156,566.37
Schedule
Indicator
Balance 08 Bond
Allocation
$0.00
Remarks: SWSG was contracted to scope and design repairs to the roof above the mezzane level of the RECenter. Evaluation report with findings and
reccommendations was received February 2010. Start of construction was delayed by DPMS while they put in place an appropriate procurement vehicle for the PUFF
roof system. Construction is scheduled to begin in November 2010. Construction was completed in December 2010, and the project is under warranty. This project is
complete.
Page 20 of 23
DISTRICT
Mason
PARK
Pine Ridge
PROJECT
Synthetic Turf
Conversion for (1)
Field
DESCRIPTION
Scope, design and construct
(1) rectangular synthetic turf
field
Sub-tasks
Scope
Phase
Duration
(in Mos)
3
Funding
2008 Bond
Design
Status
6
Construction
C
6
Actual
Duration
(in Mos)
3
Actual vs
Planned
Duration
(in Qtrs)
0.00
Start Date
Sep-09
End Date
Nov-09
PM
Mends-Cole
Start Date
Sep-09
End Date
Mar-10
%
Complete
100%
Dec-09
May-10
Mends-Cole
Dec-09
Feb-10
100%
3
0.75
Jun-10
Nov-10
Guzman
Mar-10
Sep-10
100%
7
-0.25
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
$744,778.90
82%
08 Bond Funding
Other
Funding(s)
$0.00
Total Project Cost
DISTRICT
Mason
PARK
Pine Ridge
Original Amount
Debit/Credit
$903,070.00
$0.00
Sub-tasks
Scope
Phase
Duration
(in Mos)
3
Funding
2008 Bond
Design
$903,070.00
Status
4
Construction
Revised Funding
$744,778.90
$0.00
$158,291.10
C
8
Actual
Duration
(in Mos)
6
Actual vs
Planned
Duration
(in Qtrs)
-0.75
Start Date
Sep-09
End Date
Nov-09
PM
Li
Start Date
Sep-09
End Date
Feb-10
%
Complete
100%
Dec-09
Mar-10
Li
Dec-09
Mar-10
100%
4
0.00
Apr-10
Nov-10
Li
Apr-10
Oct-10
100%
7
0.25
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
$944,135.46
73%
08 Bond Funding
Other
Funding(s)
Original Amount
$30,000.00
$1,264,104.00
Total Project Cost
DISTRICT
Mt.
Vernon
PARK
North Hill
PROJECT
Master Plan
Debit/Credit
$0.00
Sub-tasks
Phase
Duration
(in Mos)
Funding
2008 Bond
$0.00
PAB Approved Cost
Revised Funding
$1,294,104.00
$1,286,000.00
$944,135.46
$0.00
$341,864.54
Schedule
Indicator
Balance 08 Bond
Allocation
$8,104.00
Remarks: May 2009 - Project schedule has been revised based on Cash Flow requirements. July 2009 - Project currently approved to start based on FY 2010 Work
Plan in April 2011. Sept 2009 - Project Team assembled and kick-off meeting held. Met with civil engineering consultant and initiated RFP. January 2010 - Project in
the scope/design phase. Anticipate seeking PAB approval of scope in March 2010. Mar 2010 - PAB approved project scope. Project out to bid. June 2010 - NTP
issued June. Contractor installing conduit to pole locations. Sept 2010 - Project was substantial complete Oct 2010 and turned over to NCS for community
scheduling. Project is in punchlist and 1 yr. warranty phase. December 2010 - Project in 1 yr. warranty phase. Final report.
$1,294,104.00
DESCRIPTION
Balance 08 Bond
Allocation
Remarks: May 2009 - Project schedule has been revised based on Cash Flow requirements. July 2009 - Project currently approved to start based on FY 2010 Work
Plan in April 2011. Sept 2009 Project Team assembled and kick-off meeting held. Met with civil engineering consultant and initiated an RFP. January 2010 - Project
in the scope/design phase. Anticipate seeking PAB approval of scope in March 2010. Mar 2010 PAB approved scope. RFP issued to county open-end contract for
conversion of synthetic turf. Preparation of Purchase Order underway. It is anticipated that construction will begin mid June 2010. June 2010 - Construction NTP
was issued. Subgrade preparation, curb and stone installation complete. Sept 2010 - NTP was issued mid June 2010. Substantial completion was held Sept. with
turnover to NCS for community scheduling. Ribbon cutting ceremony held on October 16th. Project in punchlist and 1 yr. warranty phase. December 2010 - Project in
1 yr. warranty phase. Final report.
$903,070.00
PROJECT
DESCRIPTION
Athletic Field Lighting Scope, design and permit and
for (3) Rectangular install athletic field lighting for
Fields and (3)
(6) fields.
Diamond Fields
PAB Approved Cost
Schedule
Indicator
Status
C
Start Date
TBD
End Date
TBD
PM
TBD
Start Date
End Date
Expenditure to Date
Reservation/
Encumbernce
%
Complete
Actual
Duration
(in Mos)
Actual vs
Planned
Duration
(in Qtrs)
% Expended to
Date
Balance of Project
Funding
Actual
Duration
(in Mos)
6
Actual vs
Planned
Duration
(in Qtrs)
-0.5
Schedule
Indicator
Remarks:
Total Project Cost
Other
Funding(s)
08 Bond Funding
PAB Approved Cost
Revised Funding
Total Cost to Date
Balance 08 Bond
Allocation
N/A
DISTRICT
Providence
PARK
Accotink SV
PROJECT
DESCRIPTION
Asphalt 500' existing path.
Grouped Trails:
Barbara Lane
Connector to CCT
(formerly Karen Drive)
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
4
Design
2008 Bond
2
Construction
2008 Bond
3
Other
Funding(s)
Original Amount
Status
C
Start Date
Dec-10
End Date
Apr-11
PM
Cronauer
Start Date
May-10
End Date
Nov-10
%
Complete
100%
May-11
Jun-11
Cronauer
Dec-10
Jan-11
100%
1
0.25
Jul-11
Sep-11
Cronauer
Jan-11
Jun-11
100%
6
-0.75
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
08 Bond Funding
$0.00
Total Project Cost
Debit/Credit
$130,000.00
$0.00
$130,000.00
Phase
2008 Bond Fund Projects
PAB Approved Cost
$54,960.00
Revised Funding
$23,414.00
43%
$31,546.00
Schedule
Indicator
Balance 08 Bond
Allocation
$75,040.00
Remarks: Grouped Trails was approved by the PAB for scoping on March 24, 2010. Due to cash flow for park bond sales, funds for this project not available until
2011. Project scope appproved on November 3, 2010. Construction completed 6/22/2011. Project in warranty phase. Final report.
Actual
Actual vs
Planned
Page 21 of 23
DISTRICT
Providence
PARK
Jefferson
District
PROJECT
DESCRIPTION
Golf Course Irrigation Replace automated golf course
Replacement
irrigation system
Sub-tasks
Scope
Funding
2008 Bond
Duration
(in Mos)
6
Design
3
Construction
9
Status
C
End Date
Apr-10
%
Complete
100%
Duration
(in Mos)
7
Duration
(in Qtrs)
-0.25
Feb-10
Jun-10
100%
4
-0.25
Jul-10
Mar-11
100%
9
0
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
End Date
Mar-10
PM
Fruehauf
Start Date
Oct-09
Apr-10
Jun-10
Fruehauf
Jul-10
Mar-11
Fruehauf
Start Date
Oct-09
08 Bond Funding
Other
Funding(s)
$0.00
Total Project Cost
DISTRICT
Providence
PARK
Oak Marr
Original Amount
Debit/Credit
$645,050.00
$0.00
Sub-tasks
Scope
Funding
2008 Bond
Revised Funding
$497,000.00
$381,464.00
$362,041.00
$3,259.23
$365,300.23
96%
$16,163.77
Phase
Duration
(in Mos)
6
Design
6
Construction
12
Status
C
Actual
Duration
(in Mos)
6
Actual vs
Planned
Duration
(in Qtrs)
0.00
Start Date
Oct-09
End Date
Mar-10
%
Complete
100%
Hardee
Apr-10
Dec-10
100%
9
-0.75
Hardee
Jan-11
Oct-11
100%
10
0.50
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Start Date
Oct-09
End Date
Mar-10
PM
Hardee
Apr-10
Sep-10
Oct-10
Oct-11
08 Bond Funding
Other
Funding(s)
$0.00
Total Project Cost
DISTRICT
Providence
PARK
Oak Marr
PROJECT
Oak Marr RECenter
Roof & Pool Dive
Tower Renovation
Original Amount
Debit/Credit
Sub-tasks
Scope
Funding
2008 Bond
PAB Approved Cost
Revised Funding
$660,000.00
$2,580,200.00
Phase
Duration
(in Mos)
6
Design
3
Construction
6
$615,369.00
$9,550.00
$624,919.00
95%
$35,081.00
Actual
Duration
(in Mos)
7
Actual vs
Planned
Duration
(in Qtrs)
-0.25
Status
Start Date
May-10
End Date
Jan-11
PM
Hardee
Start Date
May-10
End Date
Jan-11
%
Complete
100%
Feb-11
Apr-11
Hardee
Feb-11
May-11
100%
4
-0.25
C
May-11
Oct-11
Hardee
Jun-11
Oct-11
100%
5
0.25
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
08 Bond Funding
Other
Funding(s)
$0.00
Total Project Cost
DISTRICT
Providence
PARK
Oak Marr
PROJECT
Oak Marr RECenter
Natatorium Lighting
and Skylight
Renovation
Original Amount
$0.00
Debit/Credit
Sub-tasks
Scope
Funding
2008 Bond
PAB Approved Cost
Revised Funding
$90,000.00
$892,000
$892,000.00
Phase
Duration
(in Mos)
2
Design
2
Construction
3
$785,158.00
$30,985.00
$816,143.00
91%
$75,857.00
Status
Start Date
Apr-11
C
End Date
May-11
%
Complete
100%
Actual
Duration
(in Mos)
2
Actual vs
Planned
Duration
(in Qtrs)
0.00
End Date
May-11
PM
Hardee
Jun-11
Jul-11
Hardee
Jun-11
Jul-11
100%
2
0.00
Aug-11
Oct-11
Hardee
Aug-11
Oct-11
100%
3
0.00
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Start Date
Apr-11
08 Bond Funding
Other
Funding(s)
$0.00
Total Project Cost
2008 Bond Fund Projects
Original Amount
$0.00
Debit/Credit
$345,000.00
$345,000.00
Schedule
Indicator
Balance 08 Bond
Allocation
$1,920,200.00
Schedule
Indicator
Balance 08 Bond
Allocation
$0.00
Remarks: Construction documents for the roof replacement are being prepared. Request for Proposal has been sent to the contractor to repair the dive tower and
roof. Construction is scheduled to start on August 22, 2011, concurrent with the bi-annual maintenance shut down. The roof and pool dive tower renovations have
been completed and the punch list is being addressed. This project is under warranty. Last report.
$892,000.00
DESCRIPTION
$263,586.00
Remarks: The project scope was approved on June 23, 2010. A Purchase Request has been circulated for signatures. Notice to Proceed is expected to be issued in
April 2011. Bulkheads have been ordered and are scheduled to be shipped in October 2011. New bulkheads have been installed and punch list items are being
corrected. This project is under warranty. Last report.
$2,580,200.00
DESCRIPTION
Balance 08 Bond
Allocation
Remarks: Contractor was completed in March 2011. The project is now in the Warranty Phase. The contractor is preparing the Operation and Maintenance Manual.
One year warranty inspection is scheduled for May 2012. Warranty items have been resolved. This is the last report.
$645,050.00
PROJECT
DESCRIPTION
Oak Marr RECenter - Replace pool bulkheads.
Natatorium
Renovation
PAB Approved Cost
Schedule
Indicator
PAB Approved Cost
$345,000.00
Revised Funding
$268,321.00
$256,621.00
$524,942.00
152%
-$179,942.00
Schedule
Indicator
Balance 08 Bond
Allocation
$0.00
Remarks: The lighting and skylights in the natatorium have been replaced and a substantial completion inspection was held for that phase of the project. The punch
list has been addressed and the project is in the warranty phase. Last report.
Page 22 of 23
DISTRICT
Providence
PARK
Providence
RECenter
PROJECT
Mechanical System
Renovation
DESCRIPTION
Replace 1-multizone unit, 3­
rooftop units, 1-DX unit, and
related piping and controls.
Sub-tasks
Scope
Funding
2008 Bond
Phase
Duration
(in Mos)
6
Design
Status
3
Construction
C
14
Actual
Duration
(in Mos)
8
Actual vs
Planned
Duration
(in Qtrs)
-0.5
End Date
Dec-08
PM
Hardee
Start Date
Jul-08
End Date
Feb-09
%
Complete
100%
Jan-09
Mar-09
Hardee
Mar-09
Aug-09
100%
6
-0.75
Apr-09
Nov-10
Hardee
Jul-09
Oct-10
100%
20
-1.5
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Start Date
Jul-08
08 Bond Funding
Other
Funding(s)
Original Amount
$62,000.00
$1,935,150.00
Total Project Cost
DISTRICT
Springfield
PARK
Greenbriar
PROJECT
DESCRIPTION
Synthetic Turf
Scope, design and construct
Conversion
(1) rectangular synthetic turf
Rectangular Field #5 field.
Debit/Credit
($820,000.00)
Funding
2008 Bond
Revised Funding
$1,138,000.00
$684,201.00
$700,500.26
$913.90
$701,414.16
103%
-$17,213.16
Phase
Duration
(in Mos)
3
Design
5
Construction
4
Status
C
Start Date
Nov-08
End Date
Jan-09
Feb-09
May-09
Jun-09
Sep-09
PM
MendsCole
MendsCole
MendsCole
Actual
Duration
(in Mos)
4
Actual vs
Planned
Duration
(in Qtrs)
-0.25
End Date
Feb-09
%
Complete
100%
Feb-09
Mar-09
100%
2
0.75
Apr-09
Aug-09
100%
5
-0.25
Expenditure to Date
Reservation/
Encumbernce
Total Cost to Date
% Expended to
Date
Balance of Project
Funding
Start Date
Nov-08
08 Bond Funding
Other
Funding(s)
$0.00
Total Project Cost
Original Amount
Debit/Credit
$1,115,500.00
$1,115,500.00
Completed Projects - Subtotal
$6,065,701.00
2008 Bond Program Total
$65,000,001.00
2008 Bond Fund Projects
Balance 08 Bond
Allocation
$492,949
Remarks: The project reached substantial completion on October 17, 2010, and is currently in the one year warranty period. The one year warranty inspection was
held in October 2011. Final report.
$1,177,150.00
Sub-tasks
Scope
PAB Approved Cost
Schedule
Indicator
$0.00
PAB Approved Cost
$1,115,500.00
Revised Funding
$918,305.09
$0.00
$918,305.09
82%
$197,194.91
Schedule
Indicator
Balance 08 Bond
Allocation
$0.00
Remarks: Dec. 2008 - Project team assembled and kick off meeting held. Design phase is underway. Mar 2009 - Scope approval by PAB Feb. 2009. Design
complete and in for permitting. RFP issued to open end contractor Mar. 2009 Anticipate issuing NTP end of May 2009. July 2009 - Substantial Completion Inspection
scheduled for Aug. 4, 2009. Sept 2009 contractor has completed punchlist work. Awaiting final approval by site inspector. Project in 1 yr. warranty phase. December
2010 - 1 yr warranty inspection conducted. Final report for this project.
Page 23 of 23
This page intentionally left blank.
Committee Agenda Item
February 13, 2013
INFORMATION
Monthly Contract Activity Report
The Monthly Contract Activity Report lists all contract activities in support of the Capital
Improvement Program (CIP) authorized during the months of January 2013. The report
lists professional services and construction activities over $100,000 to include awards
made via competitive bidding as well as awards made through the use of open-ended contracts. An activity is reported after award.
ENCLOSED DOCUMENTS:
Attachment 1: Monthly Contract Activity Report
STAFF:
John W. Dargle, Jr., Director
Cindy Messinger, Deputy Director/CFO
Sara Baldwin, Deputy Director/COO
David Bowden, Director, Planning and Development Division
John Lehman, Manager, Project Management Branch
Kirk Holley, Manager, Special Projects Branch
Deb Garris, Manager, Synthetic Turf Field Branch
Julie Cline, Manager, Land Acquisition and Management Branch
Michael P. Baird, Fiscal Administrator
This page intentionally left blank.
Construction Services:
Park Name
Company
Name
Contract
Award
Total
Construction
Type of
Contract
Mt. Vernon
District
Southern
Asphalt,
Inc.
N/A
$277,850.00
Open End
Dranesville
Finley
Asphalt
Sealing
Co.
N/A
$118,714.68
Open End
Funding
Source
WBS/IO
Number:
PR­
000008­
003
Fund:
300­
C30400
WBS/IONumber:
PR­
000016­
032
Fund:
300­
C30400
Scope of
Work
NTP
Comments
Build 1,350 LF
of 8’ asphalt
trail and 400
LF of 6’
asphalt trail
and related
improvements
Fort Hunt Road Trail Improvements ­
2011
Build 1,150 LF
of 8’ asphalt
trail and
related
improvements
Dead Run Stream Valley/Churchill Road
to Ingleside Avenue Trail connector
Professional Services:
Project Name
Firm Name
Amount
Funding
Source
Scope of Services
NTP
Attachmen
This page intentionally left blank.