F C P

FAIRFAX C OUNTY PARK AUTHORIT Y
M E M O R A N D U M
TO:
Chairman and Members
Park Authority Board
VIA:
Cindy Messinger, Acting Director
FROM:
David Bowden, Director
Planning and Development Division
DATE:
October 3, 2013
Agenda
Planning and Development Committee
Wednesday, October 9, 2013 – 6:15 p.m.
Boardroom – Herrity Building
Chairman: Ken Quincy
Vice Chair: Michael Thompson
Members: Linwood Gorham, Frank S. Vajda, Richard (Rip) C. Sullivan, Jr.
1. Allocation of Funding for Trails Projects – Action*
2. Approval – Lewinsville Park Synthetic Turf Fields #2 and #3 Revised Use Agreement
between Fairfax County Board of Supervisors, Fairfax County Park Authority, Department
of Neighborhood and Community Services, McLean Youth Soccer, and McLean Youth
Football – Action*
3. Reston Land Use Study – Information*
4. Monthly Contract Activity Report – Information*
*Enclosures
If accommodations and/or alternative formats are needed, please call (703) 324-8563. TTY (703) 803-3354
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Board Agenda Item
October 23, 2013
ACTION
Approval – Allocation of Funding for Trail Projects
ISSUE:
Approval of funding allocation from the 2012 Park Authority Bond Construction funds
designated for trail planning and development. RECOMMENDATION:
The Park Authority Acting Director recommends approval of the funding allocation from
the 2012 Park Authority Bond Construction funds designated for trail planning and
development.
TIMING:
Board approval of the trail project list is requested on October 23, 2013.
BACKGROUND:
The Trail Development Strategy Plan (TDSP) was created to address the 2004 Needs
Assessment Survey and the corresponding 2005 Park Authority Board directive to
increase the availability of trails to the public and add 75 miles of new trails to the Park
Authority trail system by the year 2015. The TDSP was presented to the Board on
June 10, 2009. The plan concluded that rather than focusing on mileage, the most
effective use of available resources would be achieved by building trail segments that
expand the existing trail network. The TDSP also includes the following set of criteria:
connectivity, service level, stakeholder interest, environmental impact, technical
challenge, initial unit cost, sustainability, and maintenance unit cost that staff uses to
evaluate potential trail projects for development. Staff has created a database
containing over 100 potential trail projects that have been evaluated and objectively
based upon the criteria listed above.
Funding is available in the 2012 Park Bond in the amount of $2,200,000 for trail
development to continue implementation of the TDSP. Staff’s prioritized list of trail
projects recommended for funding from the 2012 Park Bond, based on applying the
TDSP criteria is shown in Attachment 1. The list of projects was derived from the
highest scoring projects from the TDSP taking into consideration an equitable
geographic distribution of the projects. A cross-divisional team representing the
Planning and Development, Park Operations, Park Services, and Resource
Board Agenda Item
October 23, 2013
Management divisions was appointed to further evaluate and refine the projects and create the final prioritized list. Maps of the projects are provided in Attachment 2. Staff will prepare project scopes as individual projects are planned for development based on the recommended list of projects.
FISCAL IMPACT:
Based on the scope cost estimate, funding in the amount of $2,200,000 is necessary to fund these projects. Funding is available in the amount of $2,200,000 in PR-000091,
Existing Facility Renovation.
ENCLOSED DOCUMENTS:
Attachment 1: 2012 Prioritized Trails Project List
Attachment 2: 2012 Trail Project Maps
STAFF:
Cindy Messinger, Acting Director
Sara Baldwin, Deputy Director/COO
Barbara Nugent, Director, Park Services Division
Cindy Walsh, Director, Resource Management Division
Todd Johnson, Director, Park Operations Division
David Bowden, Director, Planning and Development Division
Timothy Scott, Branch Manager, Planning and Development Division
Elizabeth Cronauer, Trail Program Manager, Planning and Development Division
Attachment 1
Recommended Trail Project List for 2012 Park Bond
Project name
FUNDED
1
Ashgrove Lane Trail Improvements
2
CCT in Lake Accotink Park
3
Towers Park Metro Connection
4
ECL Cabells Mill Trail Connection
5
Lake Accotink Danbury Forest Dr Connector
6
Sugarland Run SV Trail Improvements
7
Woodlawn Park Bridge Replacement
8
CCT at Woodburn Rd
9
Lee District Park-Chessie's Trail - Phase 1
10 Burke Lake Dam Trail Improvements
11 Pohick SV Liberty Bell Ct to Burke Station- Design
12 Stream Valley Trail Signs
Park
Ashgrove Historic Site
Lake Accotink
Towers
E C Lawrence
Lake Accotink
Sugarland Run SV
Woodlawn
Accotink SV
Lee District
Burke Lake
Pohick SV
Major Stream Valleys
Linear
District Feet
HM
B
P
Su
B
D
MV
M
L
S
S
C/W
375
5,550
500
5,100
225
400
40
400
1,100
250
2,500
Surface
Type
asphalt
asphalt
asphalt
asphalt
asphalt
asphalt
stonedust
asphalt
asphalt
concrete
asphalt
16,440
UNFUNDED
13 Pohick SV Liberty Bell Ct to Burke Station - Construct
14 Roundtree Park Trail Improvements
15 Holmes Run SV Trail Repair
16 Long Branch SV Paving Lower
17 South Run Bridge Replacement at Preakness
18 CCT in Accotink SV near Thaiss Park
19 Poplar Ford-Bull Run SV trail
20 Poplar Ford-Hickory Forest
21 Frog Branch SV Trail Improvements
22 Lee District Park-Chessie's Trail - Phase 2
Pohick SV
Roundtree
Holmes Run SV
Long Branch SV
South Run SV
Accotink SV
Poplar Ford
Poplar Ford
Frog Branch SV
Lee District
S
M
P
B
S
P
Su
Su
Su
L
2,500
900
1,690
5,700
40
50
7,030
18,600
300
1,100
37,910
Cost
$118,000
$378,000
$202,000
$598,000
$104,000
$77,000
$64,000
$138,000
$210,000
$93,000
$125,000
$93,000
$2,200,000
asphalt
asphalt
asphalt
asphalt
stonedust
asphalt
natural
natural
asphalt
asphalt
$423,000
$131,000
$127,000
$325,000
$64,000
$75,000
$186,000
$325,000
$120,000
$300,000
$2,076,000
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Rebuild edge of trail w ith gabions.
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Attachment 2
Page 1
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Attachment 2
Page 2
Ashgrove Lane Trail
Improvements
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Attachment 2
Page 3
Ashgrove Lane Trail
Improvements
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Attachment 2
Page 4
Ashgrove Lane Trail
Improvements
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Attachment 2
Page 5
Replace I reroute existing trail to decrease slope
225 If asphalt 8' wide trail. New trail will be in an
easement to FCPA on HOA property.
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Ashgrove Lane Trail Improvements
Attachment 2
Page 6
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South Run Bridge Replacement near Preakness
Attachment 2
Page 7
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LEGEND
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Page 8
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LEGEND
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• • • Proposed Trail
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Proposed Bridge
Phase 1 - 1 , 100 LF themed ADA trail
.._____:-~----=:-~hase 2 - 800 LF themed ADA trail
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Attachment 2
Page 9
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Attachment 2
Page 10
South Run Bridge Replacement near Preakness
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Proposed Trail
I
•
Proposed Bridge
Construction
Access
Existing Trail
Sewer Line
South Run Bridge Replacement near Preakness
~
Pohick SV-Liberty Bell to Burke Station Par
Attachment 2
Page 11
2850 LF asphalt trail , fiberglass bridge
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Trail Map Sign Examples
0.1
0 .2
0.3
0.4
~
Miles
LEGEND
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FCPA Pali< Land
~ Wildlife Sanctuary
- - Existing Singletrack
- - Existing Wide
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Future Phase
Future Phase
Future Phase
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LAKE FAIRFAX PARK TRAIL SYSTEM
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Attachment 2
Page 12
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Legend
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Board Agenda Item
October 9, 2013
ACTION
Approval – Lewinsville Park Synthetic Turf Fields #2 and #3 Revised Use Agreement
Between Fairfax County Board of Supervisors, Fairfax County Park Authority,
Department of Neighborhood and Community Services, McLean Youth Soccer and
McLean Youth Football (Dranesville District)
ISSUE:
Approval of the revised Use Agreement between Fairfax County Board of Supervisors,
Fairfax County Park Authority, Department of Neighborhood and Community Services
(DNCS), McLean Youth Soccer Association (MYS) and McLean Youth Football, Inc.
(MYF) for rectangular fields #2 and #3 at Lewinsville Park.
RECOMMENDATION:
The Park Authority Acting Director recommends approval of the revised Use Agreement
between Fairfax County Board of Supervisors, Fairfax County Park Authority, Department of Neighborhood and Community Services (DNCS), McLean Youth Soccer
Association (MYS) and McLean Youth Football, Inc. (MYF) for rectangular fields #2 and #3 at Lewinsville Park.
TIMING:
Board approval of the revised Use Agreement is requested on October 9, 2013, to
coincide with the completion of the installation of synthetic turf.
BACKGROUND:
The Park Authority Board approved a Synthetic Turf Field Construction Agreement with
MYS for the construction of synthetic turf fields whereby MYS would donate the funds
necessary for the installation of synthetic turf on various athletic fields owned by the
Park Authority on June 25, 2007. The Synthetic Turf Field Construction Agreement with
MYS was amended and approved by the Park Authority Board on September 22, 2010,
to extend the terms of the agreement for an additional three years. MYS submitted a
written request to the Park Authority Director for consideration to replace the existing
turf on rectangular field #2, to convert rectangular field #3 to synthetic turf and to realign
the fields to satisfy neighborhood concerns with the turfing of both fields at Lewinsville
Park under the Construction Agreement. MYS requested to partner with the Park
Authority and DNCS for replacement of the synthetic turf at field #2. MYS and MYF
requested to partner with the Park Authority to covert field #3 to synthetic turf. The
Board Agenda Item
October 9, 2013
Construction Agreement requires that a separate Use Agreement be developed
outlining the conditions for use of the fields by the partners after construction is
completed.
The Park Authority Board approved a Use Agreement between Fairfax County Board of
Supervisors, Fairfax County Park Authority, Department of Neighborhood and
Community Services (DNCS), and McLean Youth Soccer Association (MYS) for
rectangular field #2 and a Use Agreement between Fairfax County Board of
Supervisors, Fairfax County Park Authority, DNCS, MYS and MYF for rectangular field
#3 at Lewinsville Park on April 23, 2013. Subsequent to the Park Authority Board’s
approval of the Use Agreements MYF’s board chairman advised staff that MYF was
unable to provide funding to meet their financial obligations in partnership with MYS.
MYS agreed to provide the full funding required to move forward with the project to turf
both fields at Lewinsville Park.
Recently MYS notified staff that MYF leadership had engaged MYS leadership with the
intent of reestablishing the partnership for the synthetic turf installation on the condition
that MYF would reimburse MYS over time for their financial commitment to the
partnership since MYS has already fully funded the turf installation. The MYS/MYF
partnership has requested a single Use Agreement for both fields in lieu of the
previously approved separate field Use Agreements based on their partnership
agreement. The revised Use Agreement covers the use of both Lewinsville Park field
#2 and field #3 by the MYS/MYF partnership in a single Use Agreement in lieu of the
previously approved separate Use Agreements with MYS for use of field #2 and with the
MYS/MYF partnership for the use of field #3 respectively.
A revised Use Agreement for fields #2 and #3 at Lewinsville Park has been drafted by
the County Attorney’s Office with input from Park Authority and DNCS staff
(Attachments 1).
The key points of the Use Agreement are:
• Field usage will be in accordance with the current Fairfax County Field Allocation
Policy and the current Policy for Allocating Field Time to Partner Organizations
on Synthetic Turf Fields. The Park Authority shall be responsible for scheduling
use of the field for all hours not subject to scheduling by DNCS under the Field
Allocation Policy.
• DNCS will retain a limited county “reserved time” during designated youth
community use hours to meet at least some of the unmet needs of other groups
that meet specific requirements for the allocation of “partnered fields,” in
accordance with the policy.
Board Agenda Item
October 9, 2013
• When MYS and/or MYF use the field(s) for a tournament, Lewinsville Park 90’
diamond field #1 and rectangular field #4 shall not be scheduled for use unless
the Park Authority consents to such scheduling. As a condition for giving its
consent, the Park Authority may require MYS and MYF to provide lawful off-site
parking to tournament participants. The parties agree to revisit this provision
should parking improvements be made at Lewinsville Park.
• The Use Agreement acknowledges the partnership agreement between MYS
and MYF where MYF will reimburse MYS for their financial contribution to the
partnership over time.
• The Park Authority will retain ownership of the property and will perform all
maintenance, repair and upkeep of the field.
• The Park Authority is under no obligation to pay for replacement of the synthetic
turf following the expiration of the useful life of the synthetic turf.
Installation of the synthetic turf and related construction has been progressing per
schedule with an anticipated completion date by mid-October 2013.
FISCAL IMPACT:
None
ENCLOSED DOCUMENTS:
Attachment 1: Fairfax County and MYS/MYF Use Agreement
STAFF:
Cindy Messinger, Acting Director
Sara Baldwin, Deputy Director/COO
Christopher Leonard, Director, Department of Neighborhood and Community Services
David Bowden, Director, Planning and Development Division
Todd Johnson, Director, Park Operations Division
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Attachment 1
FAIRFAX COUNTY,
MCLEAN YOUTH SOCCER ASSOCIATION AND MCLEAN YOUTH FOOTBALL
USE AGREEMENT
This Agreement sets out the terms and conditions for the use of the synthetic turf fields known as Field
#2 and Field #3 (the “Fields”) at Lewinsville Park (the "Park") by McLean Youth Soccer Association,
McLean Youth Football, Inc., the Department of Neighborhood and Community Services, and the Fairfax
County Park Authority. The parties to this Agreement are the Fairfax County Board of Supervisors
("County"), a body politic and corporate, which operates the Fairfax County Department of Neighborhood
and Community Services (“NCS”), the Fairfax County Park Authority (“Park Authority”), McLean Youth
Soccer Association (“MYS”) and McLean Youth Football, Inc. (“MYF”).
The parties hereto agree as follows:
A. Scheduling and Usage
1. Park Authority athletic fields are released for allocation annually by the Park Authority.
Community use time will be permitted in accordance with the Fairfax County Field Allocation
Policy http://www.fairfaxcounty.gov/rec/team_sports/field_policy/approved08/fieldap_r1.pdf ("Field
Allocation Policy") and associated Turf Field Allocation Guidelines
http://www.fairfaxcounty.gov/rec/team sports/turfield.htm, as they may be amended from time to
time. The MYS/MYF Partnership ” shall receive first right of scheduling use of the Fields during
community use time and NCS will maintain a maximum of 17.5 hours per week of youth
community use time in the fall season (defined as weekdays from 5:00 p.m. to 8:00 p.m. and
weekends from 8:00 a.m. to 8:00 p.m.) as reservation time to allocate to MYF as defined in
paragraph 2 below and 20 percent of the youth community use time for all other seasons to other
community users. The MYS and MYF partnership shall allocate their respective usage of the
Fields based upon their agreement (“the MYS/MYF Agreement”) which is attached as Exhibit A.
The Park Authority and NCS acknowledge the MYS/MYF Agreement and will issue permits to
MYS and MYF for field use in a manner that is consistent with the MYS/MYF Agreement. Neither
the County nor the Park Authority guarantees exclusive use or permanent assignment of the
Fields to the MYS/MYF Partnership.
2. In recognition of the fact that Lewinsville Field #3 is the primary field of McLean Youth Football
(MYF) and is the only lighted field available to that organization each fall scheduling season, the
scheduling of this field shall provide priority use during the fall season’s weeknight youth
community use hours to MYF. NCS, MYS, and MYF shall meet before each fall scheduling
season to validate the need and to coordinate the scheduling. The use time provided to MYF
shall count against the NCS reserve time referenced in section A1. For all other scheduling
seasons other than the fall scheduling season, the NCS reserve time will be 16 hours per week
and there will be no special circumstances surrounding how the NCS reserve time will be
scheduled.
3. Scheduling of the Fields at times not provided through the allocation by NCS shall be provided by
the Park Authority and subject to Park Authority requirements.
4. When MYS or MYF uses the Fields for a tournament, Lewinsville Park 90’ diamond field #1 and
rectangular field #4 shall not be scheduled for use unless the Park Authority consents to such
scheduling. As a condition for giving its consent, the Park Authority may require MYS/MYF to
provide lawful off-site parking to tournament participants. The parties agree to revisit this
provision should parking improvements be made at Lewinsville Park.
5. All allocated use of the Fields will count towards the community users’ overall turf field allocation
each season (provided, however, that only 50 percent of MYS and MYF use of the Fields will
count toward its overall turf field allocations) in accordance with the Turf Field Allocation
Guidelines.
6. MYS/MYF, and all community users scheduled by NCS will be responsible for all applicable NCS
fees, including, but not limited to, application and non-County fees.
7. The scheduling and use of the Fields shall be coordinated by and among MYS/MYF, NCS, and
the Park Authority during meetings that shall occur four times per year during the Term, by
telephone or in person. A representative from the West Lewinsville Heights Citizens Association
also shall be invited to participate in these meetings so that any concerns about community
impacts arising from the use of the Fields may be addressed in a cooperative manner. These
meetings will occur prior to the distribution of the permits for the coming scheduling season. The
parties hereby acknowledge and agree that the aggregate usage of the Fields during any twelve
month period shall in no event exceed any limit prescribed by the applicable synthetic turf product
warranty.
B. Term
This Agreement shall commence on the date of final completion of the installation of the Fields
("Completion Date") and shall expire 10 years from the completion date or when the synthetic turf on
the Fields is replaced, whichever is earlier.
C. Maintenance
MYS/MYF shall not be required to fund any maintenance, repair, or upkeep of the Fields, except as
explicitly set forth in this agreement.
D. General Provisions
1. The Fields will be designed and constructed in accordance with the Synthetic Turf Field
Construction Agreement between Fairfax County Park Authority and the McLean Youth Soccer
Association for completion of projects for the installation of synthetic turf on athletic fields owned
by the Park Authority. The parties acknowledge that the West Lewinsville Heights Citizens
Association’s current support for the construction of the Fields is due to the realignment of the
Fields and the reconfiguration of the lighting thereon as set forth in the conceptual plan bearing
the title “Lewinsville Park; Proposed Synthetic Turf Fields #2 and 3; Proposed Field Lighting,”
which is attached hereto and incorporated herein by reference as Attachment 1. Therefore, the
Fields shall be constructed in accordance with Attachment 1. The parties further agree that the
lighting on the Fields shall be extinguished at 10:00 p.m. each night.
2. MYS/MYF agrees to comply with the Fairfax County Park Authority rules and regulations and the
rules, regulations, and procedures set forth in the Fairfax County Field Allocation Policy and the
conditions of the Field Use Permit. The permit conditions contained in the Field Use Permit
excerpt attached hereto and incorporated herein by reference as Attachment 2 shall be included
as part of all future Field Use Permits issued for the Fields unless otherwise agreed in writing by
the parties to this Agreement and the West Lewinsville Heights Citizens Association; provided,
2
however, that additional conditions may be added in the future to the Field Use Permits for the
Fields in the discretion of NCS and the Park Authority.
3. The parties shall jointly review operations including permit regulations under this Agreement on a
periodic/as needed basis to ensure that any operational issues that may arise are addressed in a
cooperative and timely manner. Each party shall designate an individual to serve as a primary
contact under this Agreement.
4. If MYS/MYF fails to fulfill any of its obligations under this Agreement, or if MYS/MYF violates any
of the covenants, provisions, or stipulations of this Agreement, then the Park Authority, upon
written notice describing the alleged breach, shall have the right to terminate this Agreement.
However, before termination, MYS/MYF shall have 15 days from receipt of the written notice to
identify a cure for such breach that is acceptable to the Park Authority and 30 days thereafter to
implement such cure.
5. All equipment and materials belonging to MYS/MYF must be removed from the Fields by the date
of termination of this Agreement, unless other arrangements are agreed to in writing. A
representative of the Park Authority and MYS/MYF shall conduct a walk-through of the Fields to
ensure that all equipment and materials have been removed, and that the Fields have been left in
good condition, except for normal wear and tear.
6. The Fields are and shall remain the property of the Park Authority.
7. The Park Authority authorizes NCS to schedule the Fields in a manner consistent with the
County’s Field Allocation Policy and the conditions of any Field Use Permit, including corrective
action necessary for violation of such policies or permit conditions, except where exceptions have
been explicitly provided for in this Agreement.
8. No assignment by MYS/MYF of this Agreement or any rights hereunder shall be made without the
prior written consent of the Park Authority and NCS.
9. The Park Authority agrees to exempt MYS/MYF from providing the Park Authority with any
commissions from the sale of items or other revenue generating activities by MYS/MYF at the
Fields. Commercial sales and commercial vending activities are prohibited under this Agreement,
as are the charging of admission or entrance fees to the Fields, any park, park area, or event.
MYS/MYF agrees to complete the Fairfax County Park Application – Park Use Permit and
Business Activity License for revenue generating activities by MYS/MYF at the Fields. This
exemption shall be limited to a period of ten (10) years commencing on the day of field
acceptance or when the synthetic turf on the Fields is replaced.
10. The Park Authority is under no obligation to replace the synthetic turf on the Fields following the
expiration of the useful life of the Fields. However, subject to Park Authority Approval, MYS/MYF
shall be permitted to replace the Fields at the expiration of its useful life and the use of the Fields
shall be subject to the terms and conditions of an agreement that is agreed upon by the parties
and approved by the Park Authority.
11. This Agreement is governed by and shall be construed under the laws of the Commonwealth of
Virginia.
12. This Agreement shall not be amended or modified except by an agreement in writing by the
parties. If any provision of this Agreement is found to be invalid by a court of competent
jurisdiction, such provision shall be severed from this Agreement and all remaining provisions shall
remain in full force and effect.
3
13. If the Park Authority reasonably believes that MYS/MYF has caused damage to the Fields, then
the Park Authority shall notify MYS/MYF in writing, detailing the alleged damage. In the event the
damage was in fact caused by MYS/MYF exercise of its/their rights hereunder (excluding ordinary
wear and tear) and if the Park Authority repairs such damage, MYS/MYF shall promptly reimburse
the Park Authority for any and all costs reasonably and actually incurred by the Park Authority in
the repair of such damage. Nothing herein shall require the Park Authority to delay any repair or
maintenance to the Fields.
14. No party shall be liable to any third party for any claims, liabilities, or expenses arising out of the
acts or omissions of the other party to this Agreement. In no event shall any provision in this
Agreement be construed so as to constitute a waiver of the sovereign immunity of the County.
15. This Agreement shall be enforceable and binding upon, and shall inure to the benefit of, the
parties hereto, their respective successors and permitted assigns. Nothing contained herein,
express or implied, is intended to or shall confer upon any other person any rights, benefits or
remedies of any nature whatsoever under or by reason of this Agreement.
16. Nothing contained herein shall have the effect of establishing or creating any joint venture or
partnership between the parties.
17. This Agreement shall be governed by and construed in accordance with the laws of the
Commonwealth of Virginia, without reference to conflict of laws principles. Any dispute between
the parties which is not otherwise resolved by agreement of the parties shall be resolved by a
court of competent jurisdiction located in Fairfax County, Virginia.
18. MYS/MYF shall not enter into any contract or arrangement with any person or entity, or do any
act, or omit to do any act that might give rise to or result in the filing of a lien or encumbrance
against the Fields or any component thereof. If any notice of lien shall be filed against any such
property, or if any lien or encumbrance shall be applicable thereto or any part thereof as a result of
any such act or omission by or on behalf of MYS/MYF, then MYS/MYF shall take, at their sole cost
and expense, all such actions as may be required to cause such lien to be discharged to the
satisfaction of the Park Authority. In the event that MYS does not do so in a timely manner, the
Park Authority may take such action or seek such relief as it deems appropriate under the
circumstances, and the responsible party shall, within 14 days after its receipt of written notice
from the Park Authority describing such action and setting forth the costs and expenses incurred
by the Park Authority in connection therewith, reimburse the Park Authority in full for such costs
and expenses.
19. In the event that all or any part of the Fields shall be taken or condemned by a public authority or
rendered a total loss by fire or any other casualty, or is no longer suitable for use through no fault
of the parties, then such portion of the proceeds from any insurance, condemnation, or warranty
payment that are attributable to the Field(s) (to exclude any portion that is attributable to the land
itself) shall be used if at all feasible for the construction of a replacement synthetic turf field at the
Park. To the extent that such construction is feasible at the Park, then this Agreement shall
continue in effect as to such replacement field unless otherwise mutually agreed by the parties.
Otherwise, in the event that the parties are unable to identify a suitable alternative location for the
Fields, this Agreement shall terminate automatically effective as of the date of such taking,
condemnation, or damage without further obligation on the part of any party hereunder. In the
event the Field(s) is/are not replaced as described herein, MYS/MYF, and the Board shall receive
a proportionate share of any insurance or warranty payment issued for the replacement of the
Field(s). In the event of condemnation, the Board, MYS/MYF, shall receive a proportionate share
of any proceeds attributed to the Field(s), excluding any portion attributable to the land.
Proportionate share is to be calculated based on the financial contributions by the Board,
MYS/MYF, for the Field(s) and its installation. The Park Authority shall request of the condemning
4
authority that any compensation include the value of any improvements upon the condemned
property. The Park Authority is not obligated to repair or restore the Fields or any part thereof.
5
WITNESS THE FOLLOWING SIGNATURES AND SEALS:
McLean Youth Soccer Association
By: ______________________________________
Maureen Dalbec, Chair, Board of Directors
Date: ____________________________________
State of ____________________
City/County of _______________
Subscribed and sworn to before me this _________ day of _______________, 2012.
_____________________
Notary Registration Number
_____________________________________
Notary Public
_____________________
_____________________________________
McLean Youth Football, Inc.
By: ______________________________________
, President
Date: ____________________________________
State of ____________________
City/County of _______________
Subscribed and sworn to before me this _________ day of _______________, 2012.
_____________________
Notary Registration Number
_____________________________________
Notary Public
6
Fairfax County Department of Neighborhood and
Community Services
By: _____________________________________
Christopher Leonard, Director
Date: ____________________________________
State of ____________________
City/County of _______________
Subscribed and sworn to before me this _________ day of _______________, 2012.
_____________________
Notary Registration Number
_____________________________________
Notary Public
Fairfax County Park Authority
By: _____________________________________
Cindy Messinger, Acting Director
Date: __________________________________
State of ____________________
City/County of _______________
Subscribed and sworn to before me this _________ day of _______________, 2012.
_____________________
Notary Registration Number
_____________________________________
Notary Public
7
Board of Supervisors of Fairfax County, Virginia
By: _____________________________________
Edward L. Long Jr., County Executive
Date: ___________________________________
State of ____________________
City/County of _______________
Subscribed and sworn to before me this _________ day of _______________, 2010.
_____________________
Notary Registration Number
_____________________________________
Notary Public
8
Committee Agenda Item
October 9, 2013
INFORMATION (with presentation)
Reston Master Plan Amendment Update (Dranesville and Hunter Mill Districts)
The Reston Master Plan Special Study is a multi-phase planning study to identify
appropriate changes to the Fairfax County Comprehensive Plan to help guide future
development in the planned community of Reston and adjoining areas located along the
Dulles Airport Access and Toll Road (the Dulles Corridor). The study was initiated in
March 2007 by Board of Supervisor direction and the Department of Planning and
Zoning is the lead agency in this process.
Park Authority staff has worked closely with the Department of Planning and Zoning
(DPZ), Reston Association, the Reston Community Center, and the Northern Virginia
Regional Park Authority (NVRPA) on park and recreation matters related to the ongoing
Reston Special Study. Over the past few years, staff has prepared and provided
existing conditions information, Urban Parks Framework guidance, qualitative and
quantitative assessment of park needs and issues in the Reston area.
Staff last briefed the Board in May of 2012. Since that time, DPZ staff and the Reston
Task Force have continued to meet and are developing draft Comprehensive Plan
language that will be brought to public hearing scheduled for October 30. Park Authority
staff has worked closely with DPZ on the evolving language, drafting, reviewed and
commenting on multiple versions.
Staff’s presentation will provide a brief update of the Reston Plan Amendment, noting
three geographically-related and concurrent initiatives (Rt.28 South Study, Baron
Cameron Master Plan, and Reston Town Center North).
FISCAL IMPACT:
None.
ENCLOSED DOCUMENTS:
None.
STAFF:
Cindy Messinger, Acting Director
Sara Baldwin, Deputy Director/COO
David Bowden, Director, Planning & Development Division
Committee Agenda Item
October 9, 2013
Cindy Walsh, Director, Resource Management Division
Todd Johnson, Director, Park Operations Division
Barbara Nugent, Director, Park Services Division
Sandy Stallman, Manager, Planning & Development Division
Anna Bentley, Senior Park Planner, Park Planning Branch
Jay Rauschenbach, Planner, Park Planning Branch
Judy Pedersen, Public Information Officer
RESTON MASTER
PLAN SPECIAL STUDY
Reston Plan
Amendment
1
LAND USE STUDY
 Two phase study
 Three new Metrorail
stations
2
LAND USE STUDY
 35,000 more residents; 24,000 new employees
 24million total sf residential; 34 million sf non-residential
 Mixed urban and suburban character
35,000 more residents; 24,000 new
employees
3
PARK CONTEXT
4
PARK CONTEXT
5
PARK NEEDS
 Eleven core needs identified by FCPA, RA, RCC
 Outdoor: trails, local parkland, playgrounds,
sports courts, athletic fields, dog exercise areas
and off-leash parks, Memorial Garden of
Reflection, and public art
 Indoor: aquatic facility, tennis facility,
performance center
 Identified specific opportunities, including
enhanced connections, linear parks, collocation
6
ATHLETIC FIELDS
 Urban adjustments identified
 Shared draft/proposed adjustments with the Board
in May 2012; recent update provided to DPZ
 Recommendations
 6 new rectangle fields; 6 new diamond fields
 Meet need through upgrades to existing fields and at
least one new full service field within each of the three
transit station areas
 Staff will work with DPZ to create a metric for a ratio of
gross floor area that generates the need for each field
(as in Tysons)
7
DRAFT PLAN TEXT
8
DRAFT PLAN TEXT
Areawide
9
DRAFT PLAN TEXT
Transit
Station
Area
10
DRAFT PLAN TEXT
District &
Subdistrict
11
RELATED
INITIATIVES
Reston Plan
Amendment
12
RT. 28 SOUTH STUDY
 41 acres of existing
parkland
 Approx. 12,500 new
residents and 13,000 new
employees
 Recommended integrated
urban parks; sports courts,
playgrounds, trails,
athletic fields;
development should offset
impacts
 Planning Commission,
October 30
13
BARON CAMERON MASTER PLAN
 District-serving park,
various facilities
 Process will examine
capacity,
enhancements, RCC
indoor facility
 May 2013 Public
Information Meeting
 Staff continues
collecting comments,
developing concepts
14
RESTON TOWN CENTER NORTH
15
RESTON TOWN CENTER NORTH
16
NEXT STEPS
Reston Plan
Amendment
17
NEXT STEPS
Staff
Continue work with DPZ, on related initiatives
Update Athletic Council
Return to Board with updates, as appropriate
Board members
Contact staff with questions
Anticipate a Reston Town Center North update
in closed session
18
…THANK YOU…
October 9, 2013
Planning and Development Committee
Reston Plan
Amendment
Committee Agenda Item
October 9, 2013
INFORMATION
Monthly Contract Activity Report
The Monthly Contract Activity Report lists all contract activities in support of the Capital
Improvement Program (CIP) authorized during the months of September 2013 in value
over $100,000. The report lists professional services and construction activities to
include awards made via competitive bidding as well as awards made through the use of open-ended contracts. An activity is reported when procurement begins and listed on
the report until a Notice to Proceed (NTP) is issued.
ENCLOSED DOCUMENTS:
Attachment 1: Monthly Contract Activity Report
STAFF:
Cindy Messinger, Acting Director
Sara Baldwin, Deputy Director/COO
David Bowden, Director, Planning and Development Division
John Lehman, PMB Director, Project Management Branch
Tim Scott, Manager, Project Management Branch
Julie Cline, Manager, Land Acquisition and Management Branch
Michael P. Baird, Fiscal Administrator
This page intentionally left blank.
Attachment 1
Construction Services:
Project Name
Company
Name
Contract
Award
Total
Construction
Type of
Contract
Funding
Source
Scope of Work
NTP
Spring Hill
RECenter
Expansion
Keller
Brothers,
Inc.
$7,111,000
$8,704,750
Competitive
Bid
WBS/IONumber: PR­
000092-004
Fund: 300­
C30400
Addition of a two story
fitness center and gym
Sept. 3, 2013
Wakefield Park
CCT ­
Mockingbird
Bridge
Accubid
Construction
Services,
Inc.
$113,500
131,660
Competitive
Bid
WBS/IONumber: PR­
000008-015
Fund:300­
C30400
Construction of 800 LF
of asphalt and concrete
trail and (1) 40’
fiberglass bridge
Sept. 19, 2013
Luria Park
Boardwalk
Renovations
Accubid
Construction
Services,
Inc.
$196,000
$238,880
Competitive
Bid
WBS/IONumber: PR­
000008-016
Fund:300­
C30400
Sept. 6, 2013
Burke Lake
Park ADA
Restroom
Replacement
Garcete
Construction
Company
$424,000*
Competitive
Bid
WBS/IO
Project PR­
000083-003,
Fund 300­
C30010
Demolition of 80 LF of
boardwalk and the
construction of 20 LF of
new boardwalk and (1)
60’ steel pedestrian
bridge
Demolish existing
restroom building and
construct a new 960
S.F. ADA compliant
restroom building to
support Picnic Shelter
“A”.
CCT
Improvements
in the Pohick
Stream Valley
to Laurel Hill
Greenway
Finley
Asphalt
$138,202
$172,752
Purchase
Order
WBS/IONumber: PR­
000008-021
Fund:300­
C30400
Asphalt paving of 4,600
LF of existing gravel
trail and the
construction of 200 LF
of concrete trail
Sept. 24, 2013
South Run
Stream Valley
Trail-Lake
Mercer Loop
Improvements
La Terre
$219,000
$273,750
Competitive
Bid
WBS/IO
Number:PR­
000008-019
Fund :
300C30400
Installation of 2,340
linear feet of asphalt
trail and one (1) 40’
fiberglass bridge
August 7, 2013
Enterprises,
Inc.
Comments
*Apparent Low Responsible Bid
Attachment 1
Construction Services:
Pinecrest Golf
Course
Irrigation
Replacement
Irrigation
Services,
Inc.
$428,000*
Competitive
Bid
WBS PR000091,
Fund 300­
C30400
Colvin Run Mill
Restoration
HITT
Contracting,
Inc.
$355,025
Purchase
Order
WBS PR000011-008
Fund: 300­
30400
Installation of a new
irrigation system to
include new pump
equipment and
controls, main, lateral
and station piping,
valves and boxes,
sprinkler heads and
quick couplers, control
wire and controllers.
Replace counter shaft
to power French buhr
stones; design and
install grain cleaning
equipment; supply
mechanical driven
power for grain elevator
system; design,
manufacture, and install
a rolling screen for
cleaning of wheat;
complete flour system
delivery to hopper boy
and bolting reels;
complete internal rope
hoist system; repair
existing mill equipment
*Apparent Low Bid
Professional Services:
Project Name
Firm Name
Audrey Moore RECenter Natatorium
West Wall Repairs
Hughes Group
Architects
Amount
Funding Source
Scope of Services
Provide construction documents for
replacement of west wall (exterior wall) at
natatorium
NTP