Board Agenda Item October 23, 2013 Resolution Honoring 88

Board Agenda Item
October 23, 2013
ADMINISTRATIVE – 1
Resolution Honoring 88th U.S. Amateur Public Links Championship Partnerships
ISSUE:
The Fairfax County Park Authority was the beneficiary of tremendous financial and inkind support from three major partners during the 88th U.S. Amateur Public Links (APL)
Championship held at Laurel Hill Golf Club. Recognizing this largess and commitment
is especially important in order to publicly acknowledge these entities and individuals.
RECOMMENDATION:
The Park Authority Acting Director recommends approval of the resolutions
acknowledging the contributions and dedication of these entities whose support for the
2013 APL was instrumental in its overall success.
TIMING:
Board action is requested on October 23, 2013, in order to present representatives with
the resolutions.
BACKGROUND:
Laurel Hill Golf Club hosted the 88th U.S. Amateur Public Links Championship July 15
through July 30, 2013. This championship is the nation’s truest grassroots
championship as all competitors must be bona fide public golfers and may not hold a
membership of any kind at a private golf club. This was the first time the championship
returned to the Washington, DC, area in 90 years and the first time the event took place
in Virginia.
This competition brought out the very best in amateur golf as well as the Fairfax County
Park Authority. In particular, Laurel Hill Golf Club, staff, and volunteers who managed
the championship received accolades for an extraordinary achievement. Another vital
element involved the work of the Fairfax County Park Foundation which managed
significant partnerships as well as individual and corporate donations that were critical in
making the event work. In particular, three outside organizations made the difference
between being able to conduct a first-rate and flawless championship, and perhaps not
accomplishing those goals.
As participants of the Host Committee OP3 (Fairfax County Office of Public Private
Partnerships) under the direction of Partnership Developer Vance Zavela made a
Board Agenda Item
October 23, 2013
tremendous impact. Mr. Zavela served on the Fundraising Committee, promoted the
event on OP3 newsletters and personally visited golf courses in order to recruit
volunteers. OP3 was instrumental in securing in-kind support including printer/copiers
from Meridian; the use of six shuttle vehicles from Advantage Rent-A-Car; a refrigerator
and freezer tractor trailer, fuel, ice, sunblock, food and water from Giant; as well as
hand sanitizer from Kaiser Permanente.
Visit Fairfax provided National Sales Manager and Sports Marketing expert Eric
Kulczycky who served on the Fundraising Committee and recruited members for this
committee. He also acted as liaison and negotiated rebates with Host Hotels;
sponsored the appearance of George Washington at a Mount Vernon estate reception;
dedicated a webpage to the APL Championship on the Visit Fairfax website and
provided principle management and resources for Host Hotel concierge services for all
USGA officials and competitors.
The third partnership was with South County High School. The staff at the school
including golf head coach John Caulfield, Assistant Principal Mike Pflugrath, and
Administrative Assistant Mary DeKanter took on the challenging task of hosting the
training for hundreds of volunteers. They organized and managed the volunteer office
and chaired the Caddy Committee. Their work was exemplary.
These partners played significant roles in making this championship a time of
excellence and achievement.
FISCAL IMPACT:
None
ENCLOSED DOCUMENTS:
Attachment 1: ResolutionV
STAFF:
Cindy Messinger, Acting Director
Sara Baldwin, Deputy Director/COO
Roberta Longworth, Executive Director, Fairfax County Park Foundation
Attachment 1
WHEREAS, the Fairfax County Park Authority was the beneficiary of tremendous financial and in-kind support from several partners during
the 88th U.S. Amateur Public Links (APL) Championship held at Laurel Hill Golf Club this past summer and relied on its partners’ expertise,
generosity, and support in order to successfully manage this prestigious event which brought out the very best in amateur golfers, as well as
volunteers and the community at large; and,
WHEREAS, partners came from many segments of the community and included the Fairfax County Office of Public Private Partnerships, an
effective and dynamic organization known as OP3 under the direction of Partnership Developer Vance Zavela; and,
WHEREAS, Mr. Zavela served on the Host Committee, the Fundraising Committee, promoted the event on OP3 newsletters and personally
visited golf courses in order to recruit volunteers, and OP3 was instrumental in securing in-kind support including printer/copiers from
Meridian; the use of six shuttle vehicles from Advantage Rent-A-Car to transport players and USGA officials; a refrigerator/freezer tractor
trailer, ice, sunblock, food and water from Giant; as well as hand sanitizer from Kaiser Permanente and other necessities; and
WHEREAS, it was only through these types of effective partnerships that the championship was successful and of great benefit to those who
love golf, to those who truly appreciate and understand the caliber of golf possible at Laurel Hill Golf Club and who acknowledge the value
of shared resources and effort in making any project successful; and,
NOW, THEREFORE, BE IT RESOLVED by the Fairfax County Park Authority that it expresses appreciation and thanks to
OP3 and Mr. Vance Zavela
For dedicated and outstanding contributions to the parks and residents of Fairfax County.
Adopted by the Fairfax County Park Authority Board on October 23, 2013
____________________________________
____________________________________
Kala Leggett Quintana, Secretary
William G. Bouie, Chairman
WHEREAS, the Fairfax County Park Authority was the beneficiary of tremendous financial and in-kind support from several partners during
the 88th U.S. Amateur Public Links (APL) Championship held at Laurel Hill Golf Club this past summer and relied on its partners’ expertise,
generosity, and support in order to successfully manage this prestigious event which brought out the very best in amateur golfers, as well as
volunteers and the community at large; and,
WHEREAS, partners came from many segments of the community and included Visit Fairfax and National Sales Manager and Sports
Marketing expert Eric Kulczycky who served on the Fundraising Committee and recruited members for this committee; and,
WHEREAS, Mr. Kulczycky also negotiated rebates with Host Hotel; sponsored the appearance of George Washington at a Mount Vernon
estate reception; dedicated a webpage to the APL Championship on the Visit Fairfax website and provided principle management and
resources for Host Hotel concierge services for all USGA officials and competitors; and
WHEREAS, it was only through these types of effective partnerships that the championship was successful and of great benefit to those who
love golf, to those who truly appreciate and understand the caliber of golf possible at Laurel Hill Golf Club and who acknowledge the value
of shared resources and effort in making any project successful; and,
NOW, THEREFORE, BE IT RESOLVED by the Fairfax County Park Authority that it expresses appreciation and thanks to
Visit Fairfax and Eric Kulczycky
For dedicated and outstanding contributions to the parks and residents of Fairfax County.
Adopted by the Fairfax County Park Authority Board on October 23, 2013
____________________________________
____________________________________
Kala Leggett Quintana, Secretary
William G. Bouie, Chairman
WHEREAS, the Fairfax County Park Authority was the beneficiary of tremendous financial and in-kind support from several partners during
the 88th U.S. Amateur Public Links (APL) Championship held at Laurel Hill Golf Club this past summer and relied on its partners’ expertise,
generosity, and support in order to successfully manage this prestigious event which brought out the very best in amateur golfers, as well as
volunteers and the community at large; and,
WHEREAS, partners came from many segments of the community and included South County High School staff with Golf Head Coach John
Caulfield, Assistant Principal Mike Pflugrath, and Administrative Assistant Mary DeKanter taking on the challenging task of hosting the
training for hundreds of volunteers; and,
WHEREAS, these dedicated individuals as well as others organized and managed the volunteer office and chaired the Caddy Committee,
daunting work which in the end was characterized as exemplary; and
WHEREAS, it was only through these types of effective partnerships that the championship was successful and of great benefit to those who
love golf, to those who truly appreciate and understand the caliber of golf possible at Laurel Hill Golf Club and who acknowledge the value
of shared resources and effort in making any project successful; and,
NOW, THEREFORE, BE IT RESOLVED by the Fairfax County Park Authority that it expresses appreciation and thanks to
South County High School
Golf head Coach John Caulfield, Assistant Principal Mike Pflugrath
and Administrative Assistant Mary DeKanter
For dedicated and outstanding contributions to the parks and residents of Fairfax County.
Adopted by the Fairfax County Park Authority Board on October 23, 2013
____________________________________
____________________________________
Kala Leggett Quintana, Secretary
William G. Bouie, Chairman
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Board Agenda Item
October 23, 2013
ADMINISTRATIVE – 2
Adoption of Minutes – October 9, 2013, Park Authority Board Meeting
ISSUE:
Approval of the minutes of the October 9, 2013, Park Authority Board meeting.
RECOMMENDATION:
The Park Authority Acting Director recommends approval of the minutes of the October
9, 2013, Park Authority Board meeting.
TIMING:
Board action is requested on October 23, 2013.
FISCAL IMPACT:
None
ENCLOSED DOCUMENTS:
Attachment 1: Minutes of the October 9, 2013, Park Authority Board meeting
STAFF:
Cindy Messinger, Acting Director
Sara Baldwin, Deputy Director/COO
Barbara J. Gorski, Administrative Assistant
This page intentionally left blank.
Attachment 1
Fairfax County Park Authority
Board Meeting
October 9, 2013
The Chairman called the meeting to order at 7:33 p.m. at 12055 Government Center Parkway,
Room 941, Fairfax, Virginia.
Board Members:
William G. Bouie, Chairman
Kala Leggett Quintana, Secretary
Ken Quincy, Treasurer*
Edward R. Batten, Sr.
Mary Cortina
Linwood Gorham
Faisal Khan
Harold L. Strickland
Richard (Rip) C. Sullivan, Jr.
Michael Thompson, Jr.
Frank J. Vajda
Anthony J. Vellucci
Staff Present:
David Bowden
Judy Pedersen, PIO
Todd Johnson
Cindy Walsh
Barbara Nugent
Deborah Babcock-Daley
Barbara Gorski, Administrative Assistant
Guests: Sandy Evans, Fairfax County School
Board Liaison
Absent*
Mr. Bouie welcomed Ms. Evans. Ms. Evans stated that she is looking forward to her role as
liaison and seeing more of the Park Board in the coming year.
PUBLIC COMMENT: No speakers were present.
ADMINISTRATIVE ITEMS
ADMIN-1
Adoption of Minutes, September 25, 2013, Park Authority Board Meeting
Ms. Quintana made a motion to approve the minutes of the September 25, 2013,
Park Authority Board meeting; seconded by Mr. Batten. The motion carried
unanimously by all members present, Mr. Quincy was absent.
ACTION ITEMS
A-1 Approval – Lewinsville Park Synthetic Turf Fields #2 and #3 Revised Use Agreement
Between Fairfax County Board of Supervisors, Fairfax County Park Authority,
Department of Neighborhood and Community Services, McLean Youth Soccer and
McLean Youth Football (Dranesville District)
Mr. Sullivan made a motion to approve the revised Use Agreement between Fairfax
County Board of Supervisors, Fairfax County Park Authority, Department of
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October 9, 2013
Neighborhood and Community Services (DNCS), McLean Youth Soccer Association
(MYS) and McLean Youth Football, Inc. (MYF) for rectangular fields #2 and #3 at
Lewinsville Park; seconded by Mr. Batten. The motion carried unanimously by all
members present, Mr. Quincy was absent.
INFORMATION ITEMS
I-1
Park Authority Board Meeting Schedule – January to December 2014
The 2014 Board meeting schedule was accepted as presented. The schedule is as
follows:
2014 Board Meeting Schedule
January 22
August Recess
February 12 and 26
September 10 and 23 (Tuesday-Rosh
Hashanah begins September 24)
March 12 and 26
October 8 and 22
April 9 and 23
November 5 (committee meetings only)
May 14 and 28
November 12
June 11 and 25
December 3 (committee meetings only)
July 9 and 23
December 10
If necessary, a committee meeting only date could be scheduled in January. The second
Board meetings in November and December 2014 could be reinstated if necessary.
I-2
Annual Fee Review Calendar – FY 2014
The Annual Fee Review Calendar for FY 2014 was accepted as presented. The public
comment meeting on the fee proposal will be held on the first floor of the Herrity
Building on Wednesday, January, 29, 2014, at 7 p.m.
I-3
Cultural Resource Management Plan – FY 2013 Accomplishments and FY 2014 Plans
No action was necessary.
I-4
Natural Resource Management Plan – FY 2013 Accomplishments and FY 2014 Plans
No action was necessary.
I-5
Natural Resource Management Plan Revision 95% Draft
No action was necessary.
I-6
Park Authority Stewardship Update
No action was necessary.
I-7
Prescribed Burn Plan for Winter 2013-2014
No action was necessary.
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I-8
Tournaments Update
No action was necessary.
I-9
FY 2012-FY 2014 Energy Management Plan Update
No action was necessary.
October 9, 2013
CHAIRMAN’S MATTERS:
• Mr. Bouie congratulated the Board and staff for the CAPRA Reaccreditation. He
commented that he had seen a number of people at the Trailblazers event and tried to convey
the sentiment of the Board that staff is the best in the business. The reaccreditation was no
accident, when it happens twice, getting a perfect score twice, that happens for a reason. It
happens because Parks has great people, great leadership, a great board, and serves great
citizens in Fairfax County. When Cindy Messinger and Sara Baldwin return from the NRPA
Congress the Board will celebrate with a little toast to reward them for all of their services
and all of the activities that they did.
Mr. Bouie explained to Ms. Evans what CAPRA is and its importance to Parks as an
authority and the national recognition that it brings. One can count to ten and that’s history.
Now it’s on to making sure Parks does it again the next time, while getting better….no
pressure!
•
Mr. Bouie was pleased a number of Board members were able to take the tour on Saturday,
October 5. He understood that the tour guide, Linwood Gorham, knew all the back roads and
considerably cut down on some of the timeframes to get from one site to another. No less
than three people phoned to tell him that Linwood knew Mount Vernon like the back of his
hand.
The next tour will take place on November 2 and Mr. Bouie hopes that everyone gets the
chance to take advantage of the tour if possible.
Mr. Gorham stated that he takes no credit for the success of the tour, staff did all the work, all
he did was show up and was asked to run his mouth which he did.
•
Mr. Bouie reported that Parks was active this summer in putting in a number of synthetic turf
fields. He received a plaque from South Lakes High School for the Park Authority in
appreciation for its efforts in helping South Lakes realize its synthetic turf fields.
•
Mr. Bouie announced the Executive Committee would go into closed session following the
Board meeting to discuss the director’s search. The 28th and 29th of October are firm dates.
A meet and greet the candidates will be held on the 28th at Laurel Hill Golf Club and the
interviews will take place on the 29th. Bill anticipates that five or six candidates will be
selected for interview. The interviews will begin at 8:30 a.m. and will continue throughout
the day.
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•
-4-
October 9, 2013
Mr. Bouie read a letter addressed to Cindy Messinger that is for everyone, but primarily Rip
Sullivan, that reads as follows:
“Dear Ms. Messinger:
Pursuant to the attached court order dated October 9, 2013, it is the expectation of the
National Park Service that you will comply with the order and open Langley Fork Park to the
public immediately and return the park to its normal hours of operation. The court order
requires us to order the Fairfax County Park Authority to honor its permit entered into with
the McLean Youth Athletics and McLean Youth Lacrosse as well as any other permits for
this area. We hope to take steps to mute this litigation in the next few days.
Sincerely,
Lisa Mendelson-Ielmini
Deputy Regional Director NPS”
Mr. Bouie stated that Langley Fork Park, which the Park Authority runs in conjunction with
the National Park Service is open.
DIRECTOR’S MATTERS:
David Bowden presented director’s matters on behalf of Cindy Messinger who was attending the
NRPA Congress.
•
Mr. Bowden thanked Mr. Bouie for acknowledging the feat of reaccreditation and asked Judy
Pedersen to provide her plan for getting the word out. Judy reported the following:
° The Board of Supervisors will honor the Park Authority on November 19, at 9:30 a.m.
° A press release went out to the press.
° An email went out to all staff members.
° The announcement was on all web and social media platforms.
° CAPRA pins have been ordered, which will arrive soon.
° All sites have a congratulatory message up and running on the TV screens.
° Shirts are in design and will be available for purchase.
° Door decals will go up within a couple of days.
° Staff will sport buttons that say, “Ask me about CAPRA.” Speaking points will be
provided to talk about it from now until the end of November.
Ms. Pedersen asked the Board to contact her if they had any great ideas to share.
•
As Mr. Bouie mentioned, the Board held its first tour on October 5 in the Lee and Mount
Vernon Districts. Staff is working on the next tour scheduled for November 2 in the north
county/Reston area.
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Mr. Batten indicated that he received a few comments from members of the Foundation
Board that were on the tour and they were extremely pleased. While Mr. Gorham did not
want to take credit for the tour, a couple Foundation members had kind things to say about
him.
•
On September 27, staff from the director’s office and P&D met with members of the
Northern Virginia Conservation Trust Board prior to its Board meeting in the Park
boardroom. Parks shared a summary of the recently adopted Strategic Plan, Tysons
Redevelopment plans, the upcoming Needs Assessment, Land Acquisition issues, natural
capital issues, and the residential curator program study with the NVCT Board members.
Cindy Messinger will schedule a follow-up working session with staff from NVCT and Parks
to continue that discussion.
•
The joint Board of Supervisors and School Board Infrastructure Finance Committee met
again on October 2 to review the county budgeting information that was presented. Dave
called attention to a PowerPoint presentation that was at the Board members’ places.
Some of the highlights of the meeting included the list of needs all the agencies put forward,
including the Park Authority’s $217M backlog based on the Needs Assessment and $10.8 M
annually for renewal including turf fields replacement. Parks has currently funded $1.4 M
between what Parks receives in general funds and what it is able to set aside in the Revenue
Fund. The unfunded amount is $9.4 M. The good news is that the county is listing Parks
needs along with everyone else. When they look at funding they appear to be looking at
Parks equal to everyone else.
The county indicated that it needs $13 M+ to do regular facility condition assessments and to
fund ADA compliance requirements identified to date. Approximately $48 M was identified
as the need annually for renewal which could be general fund pay as you go money, or some
similar form that would cover everyone including the Park Authority for about another $9 M
in yearly funding.
They discussed where the county is in bonds sales; basically the average is about $144 M
annually for all the agencies. They are showing in the out years another $187 M annually
that is not currently in the schedule. They are showing $13.3M for the Park Authority
through FY 2018 annually in bond sales.
The next steps include:
° Conduct required assessment studies and develop plan to phase in required funding.
° Refine future project list (includes Park Authority out years projects listed in the County
CIP)
° Define categories of projects and identify appropriate funding sources (this is the meat of
what the discussion is revolving around, what might qualify for bond funding as capital
development going forward and what might be funded pay as you go as capital renewal
and maintenance)
° Develop recommendations for FY 2015 to begin to address county and school needs
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October 9, 2013
The next meeting will take place on November 6 and that will be an opportunity to recap
what has been done and the joint use items that staff completed between county agencies and
schools, review of surplus land in the county, proffers and PPEAs; how the CIP works with
the Comprehensive Plan in an open discussion.
There is another meeting scheduled for December. Eventually this should lead to a series of
recommendations from the joint committee of the Board of Supervisors and the School
Board on funding aspects.
•
Mr. Bouie announced that a guest arrived and asked him to introduce himself. Zachary
McCoy, a Boy Scout from Troop 1145 in Springfield, was there to earn his Communications
Merit Badge, which requires him to attend a public meeting. He chose a Park Board meeting
because he and his family go to a lot of parks.
Mr. Bouie welcomed and thanked Zachary’s father who also joined the meeting.
•
Mr. Strickland had no comments.
•
Mr. Sullivan said that he was going to whine about Langley Fork Park being closed, but was
pleased that it was just reopened.
Mr. Sullivan reported that the McLean Art Fest held in McLean Central Park on Sunday,
October 6, is always a highlight of the year in McLean and a terrific event. The Park
Authority partners with the McLean Community Center. Thousands of folks from the
McLean area show up, it’s a great event. He thanked staff and praise staff for all their hard
work making it come off in terms of preparation and giving their Sunday to be there all day
long. Diana Fuentes manned the booth all day long. She told him the booth was getting a lot
of traffic and a number of people were picking up Parks literature. He again thanked staff for
helping to pull that off.
Mr. Sullivan is getting for another public meeting in the Dranesville District this week, this
time on the Langley Fork Park master plan.
•
Mr. Vellucci thanked staff for everything they did to get the CAPRA reaccreditation.
The REI playing cards are yielding dividends. It appears Parks is about to establish two new
invasive management groups in the Braddock District – one in Old Forge and Surrey Square
and one at Rabbit Branch Park. Those cards are having an effect and he is looking for
funding sources to buy more in addition to what REI does. He is also looking for ways to
bring down the cost per unit, like not using a plastic case which may be driving up the cost.
The cards are great recruiting tools. Mr. Vellucci thanked Cindy Walsh.
With the CAPRA reaccreditation, he spoke to the Chairman about the Board agreeing to put
off updating its bylaws. They were last updated in 2008 coincidentally with the policy
update that was done for the CAPRA accreditation in 2008. He looked at the bylaws in
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October 9, 2013
March and recently asked Ms. Messinger when she thought Parks would be able to address
them. She explained that hiring the new director was a priority, and her best estimate is the
April-May timeframe of 2014. He believes that new bylaws should be in place when the new
director comes onboard. He believes there are some serious deficiencies in the bylaws that
he would like to see corrected. He would like to put out for the Board’s consideration the
idea of establishing a special committee outside of the Administration, Management and
Budget Committee to address the bylaws and get them to the Board so that by the first
meeting in January the Board can take a vote on whether to establish new bylaws.
Some of his key concerns are that except for the officers there are no members of the
organization mentioned. There is no differentiation between a magisterial representative or a
member at-large. As far as the bylaws are concerned the Board consists of the chairman, the
vice chairman, the treasurer, and the secretary. There is no definition for the composition,
nor roles and responsibilities of the board. Everything is referred to as the Authority and is
used interchangeably with the Board, so there is a definition mismatch.
The Chairperson is identified as the Executive Officer of the corporation. In the world Mr.
Vellucci comes from the Executive Officer is the number two guy, which then begs the
question who is the number one guy.
None of the Standing Committees are identified in the bylaws; therefore their scope is not
identified. The chairman puts out the committee assignments with the description of the
standing committees’ responsibilities but the Board has not approved that. For all intents and
purposes there is no definition for the standing committees and what its scope is in terms of
depth and breadth.
There is no definition of what constitutes an emergency meeting, but there is no definition of
what constitutes an emergency or when once can be called.
Mr. Vellucci feels that there are a number of deficiencies in the bylaws that while bringing
on a new director and having a potential change in the chairmanship this should be done and
behind the Board so that there is a clear path forward.
Mr. Vellucci expressed concern about P&D items and what it calls Fiscal Impact. To Mr.
Bowden fiscal impact is a funding source, where funds will come from for each planning and
development activity that he has recommended. What he considers fiscal impact is how
Todd is going to perform the operations and maintenance upkeep once that project is
approved and goes into operation. So he asked Ms. Messinger to take a look at that again.
The Board has a responsibility to look at the projects that are being presented to it and
determine what the impact is long-term to the operations and maintenance budget and does it
make sense to take on this project at this time, or should the Board be looking at some other
projects that are less operations and maintenance intensive given the budget constraints that
we are going through right now.
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October 9, 2013
Mr. Vellucci hopes to get in touch with the Board members over the next two weeks and see
what the general consensus is.
•
Mr. Thompson thanked staff and congratulated for the CAPRA reaccreditation, but in
particular as a complete newbie that did not understand the process, did not understand what
CAPRA was, was still struggling to figure it out as Parks was going through it. He
appreciates the patience shown to educate him in the process.
The park tour was awesome. It was time well-spent. It was great to hear a story Mr.
Bowden told about a new technology years ago that was not commercially available and that
Parks was able to put this new technology called a CD in a park. At the time they were not
being purchased and the same CD is being used today with the same bird song. It was a great
opportunity to see things and to better understand some unique features that specific parks
have.
Mr. Thompson had mentioned to Ms. Messinger that it might be worthwhile to invite
Supervisors and their staff on the tours to make them aware. It worked well when they
visited Lake Accotink Park and had of the Supervisors’ staff there.
Referring to Mr. Vellucci’s comment about fiscal impact, Mr. Thompson commented that
there has been discussion in the past about not only fiscal impact, but also the renovation
issue. Some consideration should be given to understand that if we are going to build x it’s
going to cost something to run it each year and the expected lifetime is 10 years, 20 years, 30
years with a renovation cost of whatever it’s going to be. Understanding some of those
things is important. This is part of where the county as a whole has gotten into some trouble
and where we find ourselves behind the eight ball at the same time.
Mr. Thompson asked Mr. Bouie if the Board had decided what attire the group would wear
for the new photo that is scheduled to be taken on October 23. After a brief discussion, it
was the consensus of the Board to wear their short-sleeved green shirts.
•
Ms. Cortina said that these past few weeks the Park Authority Board has been asked to
review the Cultural Resources and Natural Resources Plans, so it was timely to attend the
joint Park Authority and Park Foundation Board Tour on Saturday, to see the plans in action.
She noted the Huntley Meadows wetlands restoration project is an important milestone in
Fairfax County for several reasons. It is, by far, the largest project the Park Authority has
undertaken to restore a natural area. At $3 million, it is most amount of money devoted to a
project solely to enhance habitat benefits and ecosystem services. With 1,500 acres, Huntley
Meadows is one of the Park Authority’s largest natural areas. Acre for acre, a healthy
wetland supports more life than any other habitat, making Huntley Meadows one of our most
valuable parks in the county. It is important that the Park Authority Board approved this
project because, when completed, it will have the highest return on investment of any park
project, in terms of biodiversity. She is pleased that in addition to supporting projects that
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October 9, 2013
further the financial sustainability plan they also supported a project that furthered ecological
sustainability.
Finally, Ms. Cortina thanked the Park Authority staff. They are clearly a group of hardworking, dedicated employees and a perfect score on the CAPRA reaccreditation is a
testament to their efforts. This shows what they do day in and day out. She also
acknowledged the “Friends” groups, and the many volunteers throughout the county that
contribute their time, energy, enthusiasm and resources to Fairfax County parks, the Park
Board, and the Park Foundation Board who mentioned during the tour of Chessie’s Big
Backyard that those are the kind of projects they can really fund. They are big projects and
are in different parts of the county. Along with the board, it is a team effort, but ultimately,
the implementation depends on the staff of the Park Authority and they have earned this
CAPRA recognition. Congratulations!
Mr. Bouie added that he wanted to give credit where credit was due. In Ms. Cortina’s
statement about being environmentally friendly for natural and cultural resources it was the
past chairman that had the foresight to put that in the forefront and make us more than just
ballfield. Mr. Strickland started that effort many, many years ago. So Parks thanks him for
his foresight.
•
Kala Quintana thanked staff for arranging a wonderful tour. It was a great morning and
highlighted some of the jewels Parks has.
In particular, she feels like she could be a member of the Chris Sperling fan club, because she
could listen to him go on for hours about the history of Old Colchester. He was so energetic
and very vivid in his descriptions. He tried to paint a picture for the folks that were there
about what the dirt they were standing on, what it really meant, about things that they were
pulling out of the ground, and explained the different colors of the soil. It was a really basic
presentation that really demonstrated the depth of knowledge of Park staff—their
appreciation and passion for history and our cultural resources and really telling a story in a
way that helps people to connect with people who lived six, seven, eight, of six thousand
years ago. This is a wonderful resource.
Ms. Quintana thought she had seen that Chris Sperling is going to be giving a lecture at the
Pohick Church soon. She recommended that anyone that has not heard him talk should
definitely take the opportunity to do so. (Information about the walking tour can be found
online at http://www.fairfaxcounty.gov/parks/press/html/psa113-13.htm.)
On her way to work that morning she noticed that trees had been planted at I-495 and
Braddock Road. She does not know if they have planted trees at Tysons, but she thought of
Kevin Fay as she noticed the plantings. Trees are being planted, so this should make Kevin
very happy.
Mr. Bouie added that this is the ghost of Winnie Shapiro.
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October 9, 2013
Ms. Quintana thanked Mr. Batten for agreeing to work with her on the November 16 ribbon
cutting for the Pirate’s theme addition for the two- to five-year-old groups at Chessie’s Big
Backyard. She reached out to Mr. Batten and Ms. Pedersen to determine if a special
invitation could be issued to her son’s pre-K class at Ravensworth Elementary School. Mr.
Batten is also in the process of looking for an elementary school in Lee District in order to
have a greater presence of kids who actually have special needs and are targeted for this
particular park.
The principal and some pre-K teachers have been contacted and Ms. Quintana will
coordinate with Judy to draft a formal letter of invitation to get kids from with their families
at the event to make it the special place that it is.
During the summer at Our Special Harbor Spray Park a line forms if you don’t get there
early. There is no shade for these poor children and their families and some kids are in
wheelchairs with special needs waiting in the hot sun without shade. The lifeguard has an
umbrella, but she wanted to appeal to her colleagues to help identify some funding to provide
shade for these families.
There was another thing she noticed on the tour of the Mount Vernon RECenter and the ice
rink which ties into a meeting Ms. Cortina had attended and talked about at the last Board
meeting. This is not intended to be a negative comment, but while Parks encourages healthy
activity, encourages people to be physically fit and provides the facilities for them, when the
kids get off the ice rink the vending machines are there with candy bars, Fritos, and all kinds
of not so healthy options for them. Ms. Quintana spoke with Sara Baldwin about this and
found that Parks piggybacks on a contract with Schools. What Kala would like to do as the
new chairman of the Park Services Committee is to start looking at that over the longer term.
She feels there are so many opportunities to teach kids to be healthy, eat healthy, and be
active that Parks needs to reinforce that at so many levels.
•
Faisal Khan commended staff and the Board on the CAPRA reaccreditation.
With regard to the bylaws, Mr. Khan asked what the urgency was in trying to revise the
bylaws at this stage and not wait until the spring as Ms. Messinger had suggested.
Mr. Vellucci thought the bylaws were revised in conjunction with the Policy Manual
revisions because of CAPRA accreditation. Because the bylaws are not required for
accreditation the review of the bylaws was put off until after the accreditation process, then
there was the issue of the director leaving. Tony believes that with the new director coming
on board it would be good to have the bylaws already there so that specific roles and
responsibilities are spelled out for the director and for the chairperson and for the Board.
Mr. Khan stated that he still didn’t understand why waiting until spring would make such a
difference.
DRAFT
Minutes
- 11 -
October 9, 2013
With regard to shirts, Ms. Quintana had mentioned a blue shirt, so he was making a pitch for
blue shirts. Ms. Gorski noted that she had tried to order blue shirts, but the vendor was out of
stock when she placed the order.
•
Linwood Gorham thanked everyone that went on the tour of the Lee and Mount Vernon
Districts. Mr. Bowden came along as an observer and supporter as he often does. Mr.
Gorham suggested that they all remember to thank Cindy Walsh and especially Sara Baldwin
because he believes they did a lot of the work preparing the rest of the staff and putting the
tour together.
Participants saw a lot of things that are near and dear to his heart that he likes to advocate for
and tries his best to do that. One thing that bothered him, and he would have preferred not to
have seen, was a tour of the pool through the locker room. Unfortunately, they got to see
more than they had wished for. With that Mr. Gorham appealed to the Board to help him
figure out a way to reconfigure the showers sooner rather than later.
Mr. Thompson added that he would be remiss if he did not thank Cindy Walsh who put a lot
of the scheduling together to make the tour work.
•
Mr. Batten thanked Ms. Quintana for coming up with the idea of inviting her son’s school to
be at the ribbon cutting on November 16. That’s fantastic because that emphasizes why we
have that Family Recreation Area, so that children of all abilities and a lot of older adults
who have never stopped being a child at heart can appreciate that. He spoke with Supervisor
McKay and there may be a school or class that may want to join Ms. Quintana’s son and his
friends there.
Mr. Batten gave Todd Johnson a moment to provide a conclusion of all the improvements
that were made at Lee District Park and to comment on the shade provision aspect of what
Ms. Quintana shared earlier in the meeting.
Mr. Johnson reported that Davood Majidian’s lighting project came in under budget so the
extra money could be used for the shade outside the spray park.
Lee District Park probably had the worst tennis court lighting in the system. Behind
Wakefield Park it is probably the second most popular tennis court complex that Parks has.
Mr. Majidian replaced the tennis court lights so lighting was added to the new sand
volleyball court that was put in when the old batting cages were removed. New batting cages
were relocated and the practice area was lighted. It’s quite an improvement to that area.
Everything is sort of new and fresh in the park.
Mr. Batten asked Ms. Pedersen to provide Zachary McCoy any information that she could
provide since he joined the meeting mid-stream. Mr. Batten explained to Zachary that this is
the way the Board operates. Much is done in committees that meet ahead of the Board
meetings, but the general result is what he has seen this evening. He hopes that this will aid
Zachary other scouts help the Board to do it better, because it can do it much better. No
DRAFT
Minutes
- 12 -
October 9, 2013
matter how many medals Parks receives it is always looking to do it better for Zachary and
people like him that who in ten or twenty years may be sitting at this dais.
Mr. Batten extended thanks to staff for the CAPRA reaccreditation. Staff is the cog of the
best team that can be. He is frequently reminded, although he has been on the Board for ten
years, just how much work goes on by the staff and how good Parks looks because of the
level of expertise and excellence that staff has established as a standard for this organization.
He thanked staff again, very, very much!
•
Mr. Vajda offered staff kudos on CAPRA reaccreditation and the tour. He enjoyed the tour
and had seen most of it before except for Old Colchester. That was absolutely fascinating
and he would like to have more of that.
ADJOURNMENT
There being no further business and without objection, Mr. Bouie called the meeting to a close at
8:35 p.m.
____________________________________
Kala Leggett Quintana
Minutes Approved at Meeting
on October 23, 2013
____________________________________
Cindy Messinger, Acting Director
Park Authority Board Minutes prepared by
____________________________________
Barbara J. Gorski, Administrative Assistant
DRAFT
Board Agenda Item
October 23, 2013
ACTION – 1
Reappointment of William Won K. Hwang to the Fairfax County Park Foundation Board
of Directors
ISSUE:
Reappoint William Won K. Hwang to the Park Foundation Board of Directors.
RECOMMENDATION:
The Park Foundation Board recommends the reappointment of William Won K. Hwang
to the Foundation’s Board of Directors.
TIMING:
Board action is requested on October 23, 2013. Mr. Hwang’s appointment expires on
October 31, 2013.
BACKGROUND:
In accordance with the Bylaws of the Fairfax County Park Foundation, the Foundation
Board nominates individuals to become members of the Foundation Board of Directors.
Appointments are effective following the concurrence of the Park Authority Board.
William Won Kyun Hwang has served the president of Korean American Association of
Northern Virginia (KAANV) since 2008. He is also the president of three companies
including Won Trading Int’l Inc. since 1992; Young Won Trading, Inc. since 1997 and
JJW Property, LLC since 2004.
Mr. Hwang’s prior community service is extensive. This includes chairing the Board of
Directors for KAANV Board of Directors, the 14th San Francisco Korean American
Olympic Washington Team in 2007, the Vocational School of KAANV, the Korean
American Business Association, and the Korean American Sport Association of GW.
Seoul City recognized Mr. Hwang as the honorary ambassador in 2008 as did Dan
Kook University of Korea. He was the 2006 Delegate for the Washington DC and Seoul
City Sisterhood. Mr. Hwang was the vice president and member of the National
Unification Advisory Council.
Mr. Hwang resides in Oakton, Virginia.
Board Agenda Item
October 23, 2013
Mr. Hwang has been a Director of the Fairfax County Park Foundation Board since
October 2010. He served on the host committee of the 88th U.S. Amateur Public Links
Championship held at the Park Authority’s Laurel Hill Golf Club.
The Foundation Board has nominated William Won K. Hwang for reappointment to a
second three-year term beginning with the expiration of her current term. Mr. Hwang
has served on the Board since October 2010. He was elected as a Board Director in
October 2010 and reelected for a second term in September 2013.
FISCAL IMPACT:
None
ENCLOSED DOCUMENTS:
None
STAFF:
Cindy Messinger, Acting Director
Sara Baldwin, Deputy Director/COO
Roberta A. Longworth, Executive Director, Park Foundation
Board Agenda Item
October 23, 2013
ACTION – 2
Reappointment of Eugene W. Overton, M.D. to the Fairfax County Park Foundation
Board of Directors
ISSUE:
Reappoint Eugene W. Overton, M.D. to the Park Foundation Board of Directors
RECOMMENDATION:
The Park Foundation Board recommends the reappointment of William Won K. Hwang
to the Foundation’s Board of Directors.
TIMING:
Board action is requested on October 23, 2013. Dr. Overton’s appointment expires on
October 31, 2013.
BACKGROUND:
In accordance with the Bylaws of the Fairfax County Park Foundation, the Foundation
Board nominates individuals to become members of the Foundation Board of Directors.
Appointments are effective following the concurrence of the Park Authority Board.
Dr. Eugene W. Overton was born in Charlottesville, Virginia, and was raised in
Richmond, Virginia. He and his wife have lived in Reston since 1976 where they raised
six children.
After attending Yale College, Dr. Overton graduated from Colgate Rochester Divinity
School before attending medical school at the University of Virginia. His residency in
Family Medicine at the Medical College of Virginia and the University of Virginia was
followed by two years of active duty in the United States Navy. Teaching Family
Practice for eight years was followed by private practice in Fairfax County. Dr. Overton
is currently the owner and chief physician of Heritage Family Practice.
Dr. Overton has served as president of the Fairfax County Medical Society, medical
director of Camp Virginia, a private boy's camp in Goshen, Virginia. He currently serves
as the president of his extended family association. Dr. Overton joined the Fairfax
County Park Foundation Board of Directors in 2010.
Board Agenda Item
October 23, 2013
The Foundation Board has nominated Eugene W. Overton, M.D. for reappointment to a
second three-year term beginning with the expiration of her current term. Dr. Overton
has served on the Board since October 2010. He was elected as a Board Director in
October 2010 and reelected for a second term in September 2013.
FISCAL IMPACT:
None
ENCLOSED DOCUMENTS:
None
STAFF:
Cindy Messinger, Acting Director
Sara Baldwin, Deputy Director/COO
Roberta A. Longworth, Executive Director, Park Foundation
Board Agenda Item
October 23, 2013
ACTION – 3
Capital Improvement Program (FY 2015 - FY 2019) (with presentation)
ISSUE:
Approval of the submission of the Capital Improvement Program (FY 2015 - FY 2019)
to the County's Capital Improvement Program review team.
RECOMMENDATION:
The Park Authority Acting Director recommends approval of the submission of the
Capital Improvement Program (FY 2015 - FY 2019) to the County's Capital
Improvement Program review team.
TIMING:
Board action is requested on October 23, 2013, as the submission of the Capital
Improvement Program (FY 2015 - FY 2019) was due on October 15, 2013 to the
Department of Management and Budget.
BACKGROUND:
The Park Authority received the draft submission package for completing the Park
Authority’s Capital Improvement Program (CIP) (FY 2015 - FY 2019) from the
Department of Management and Budget on September 23, 2013, which is a month later
than normal. Attachment 1 details the preliminary schedule for submission and review
of the CIP.
Fairfax County has adopted the Principles of Sound Capital Improvement Planning as
part of this CIP process (Attachment 2). These principles serve as the foundation for
the CIP process, linking the process with the goals as articulated in the Policy Plan of
the County Comprehensive Plan. The CIP will reflect not only the need for new
facilities required to handle population increases but also incorporate planning and
funding for maintenance, renewal and replacement of existing facilities. The principle of
life cycle planning for all facilities is established with a commitment to invest in longterm infrastructure renewal and maintenance.
The county also adopted Criteria for Recommending Future Capital Projects in
conjunction with the Principles of Sound Capital Improvement Planning (Attachment 3).
These criteria serve as a guide for evaluating and prioritizing future capital projects to
Board Agenda Item
October 23, 2013
be included in the CIP. The intent is to formalize and standardize the CIP process
using current best practices and accepted standards while maintaining a degree of
flexibility to meet unforeseen or immediate needs. Application of these criteria will
ensure that each project recommended for consideration by the Board of Supervisors
supports the policy objectives of the Comprehensive Plan and identifies a basis for
scheduling and allocation of resources. The objective is to ensure that the CIP reflects
not only what is needed and when, but also what is possible and a commitment for
completion.
The Park Authority Board adopted a needs-based 10-Year CIP that identified capital
improvement needs valued at $376,000,000 through 2013 in conjunction with the
Principles of Sound Capital Improvement Planning. This value has increased to
$435,000,000 when indexed for inflation reflecting adjusted land values and escalating
construction costs. Funding to implement the plan has primarily been in the amount of
$65,000,000 from the fall 2004 Park Bond Program, $25,000,000 from the fall 2006
Interim Park Bond Program, $65,000,000 from the fall 2008 Park Bond Program, and
$63,000,000 from the fall 2012 Park Bond Program totaling $218,000,000. Staff has
included language in the main body of the CIP indicating that an additional
$217,000,000 would be needed to fully fund the identified need. Additional language
references that many park facilities are 20-30 years old and will need a significant
reinvestment to prevent deteriorating conditions and functionality.
The main elements of this package to be included in the submission are the Fairfax
County Park Authority Capital Program Description (Attachment 4) and the Project Cost
Summaries (Attachment 5).
FISCAL IMPACT:
The Park Authority appropriation for the current fiscal year is $96,521,451. This
amount includes a current cash balance of $7,348,451, and bond sales in the amount
of $89,173,000. All funds associated with the 1998, 2002, 2004, and 2006 program
have been sold. A $65,000,000 park bond was approved as part of the fall 2008 Bond
Referendum. Bond sales to date total $38,827,000, leaving a balance of $26,173,000
associated with the fall 2008 program. In addition, a $63,000,000 park bond was
approved as part of the fall 2012 Bond Referendum. The full complement of
$63,000,000 from the 2012 program was appropriated as part of the FY 2013 Third
Quarter; no bonds from this program have been sold.
ENCLOSED DOCUMENTS:
Attachment 1: The CIP Calendar
Attachment 2: Principles of Sound Capital Improvement Planning
Board Agenda Item
October 23, 2013
Attachment 3: Criteria for Recommending Future Capital Projects
Attachment 4: Fairfax County Park Authority Capital Program Description
Attachment 5: Project Cost Summaries
STAFF:
Cindy Messinger, Acting Director
Sara Baldwin, Deputy Director/COO
David Bowden, Director, Planning and Development Division
Mike Baird, Fiscal Administrator
This page intentionally left blank.
Attachment 1
THE CIP CALENDAR
October – November 2013
Departmental Meetings/Conference Calls with CIP Review Team
November/December 2013
CIP Recommendations discussed with County Executive
January/February 2014
CIP decisions and draft documents shared with agencies
Late February 2014
Advertised CIP released with Advertised Budget
March 2014
Formal Presentations to the BOS and PC; Public Hearings with PC
April 2014
Presentations and Public Hearings with BOS
Late April
CIP Adoption
This page intentionally left blank.
Attachment 2
Capital Improvement Programming
Principles of Sound Capital Improvement Planning
1. The Board of Supervisors’ goals and the adopted Comprehensive Plan, specifically the Land Use
Plan and the Policy Plan, are the basis for capital planning in Fairfax County. The Capital
Improvement Program (CIP) shall execute the goals and objectives of the adopted Comprehensive
Plan for Fairfax County.
2. Pursuant to Section 15.2-2239 of the Code of Virginia, the Planning Commission shall review and
recommend annually the County’s Capital Improvement Program based on the adopted
Comprehensive Plan for the consideration of the governing body. Public participation in the CIP
process is essential and shall continue to be encouraged.
3. Criteria consistent with the Comprehensive Plan, and with the principles stated herein, shall be
established to guide the selection and prioritization of CIP projects.
4. The development of the CIP shall be guided by the principles of life cycle planning to ensure that
long-term maintenance, renewal and replacement requirements are adequately addressed to
protect the county’s investment and maximize the useful life of facilities. The county shall allocate an
appropriate amount of its general operating, special revenue, enterprise and other funds to finance
ongoing infrastructure maintenance, renewal and replacement of facilities. Facilities are defined to
include all fixed installations constructed and/or maintained with public funds, including buildings
and structures, utilities and related improvements.
5. The CIP shall include the fiscal impact of each project and identify unfunded capital requirements to
adequately anticipate resource requirements and capacity to provide services beyond the planning
period.
6. The CIP shall support the county's efforts to promote economic vitality and high quality of life. The
CIP should recognize the revenue generating and/or cost avoiding value of making public
infrastructure improvements to spur private reinvestment and revitalization in support of county land
use policy.
7. The CIP shall support the county’s efforts to encourage the development of affordable and effective
multi-use public facilities as feasible.
8. The CIP shall be developed to provide facilities that are cost effective, consistent with appropriate
best practice standards, community standards and expectations of useful life.
9. The County will endeavor to execute the projects as approved and scheduled in the CIP. Value
Engineering principles will continue to be applied to appropriate capital projects. Changes in project
scope, cost and scheduling will be subject to close scrutiny.
10. The CIP shall be guided by the county’s adopted Ten Principles of Sound Financial Management.
This page intentionally left blank.
Attachment 3
Criteria for Recommending Future Capital Projects
The following criteria shall be applied to future capital projects in order to establish a relative priority for
beginning and completing projects. These criteria are intended to guide decision making and may be
adjusted as necessary. All capital projects must support the goals established by the Board of
Supervisors and the adopted Comprehensive Plan and conform to specified standards mentioned in the
Plan. Other county or best practice standards may be cited so long as they are not in conflict with the
Comprehensive Plan or Board directives.
All capital projects within the 5 Year CIP period are not ranked, as funding is approved or anticipated.
Future projects are categorized based on priority and recommended for appropriate funding sources (i.e.,
general funds, bonds, special revenue funds, other funds) according to their criticality or other standards
as recommended by the staff, School Board, Planning Commission, or other advisory body. Actual
project commencement and completion are subject to identification of resources and annual appropriation
by the Board of Supervisors.
1
Immediate: Projects may be moved to the 5 year plan within a year.
Examples of such projects may exhibit the following criteria:
• Eliminate an immediate threat to personal and public safety.
• Alleviate immediate threats to property or the environment.
• Respond to a court order or comply with approved Federal or State legislation.
2
Near Term: Projects may be moved to the 5 year plan within 2–3 years.
Examples of such projects may exhibit the following criteria:
• Have significant Federal/State commitment or significant private sector investment.
• Preserve existing resources or realize significant return on investment.
• Preserve previous capital investment or restore capital facilities to adequate
operating condition.
• Respond to Federal or State mandates in compliance with extended implementation
schedules.
• Generate significant revenue, are self supporting, or generate cost avoidance (return
on investment and/or improved efficiency).
• Alleviate existing overcrowded conditions that directly contribute to the deterioration
of quality public services.
• Generate private reinvestment and revitalization.
• Have significant public expectations as demonstrated by development proffers or
other Board action.
• Support the county’s efforts to encourage development of affordable and effective
multi-use public facilities.
3
Long Term: Projects may be moved to the 5 Year plan within 4–5 years.
•
•
•
•
4
Examples of such projects may exhibit the following criteria:
Accommodate projected increases in demand for public services and facilities.
Maintain support for public services identified by citizens or appointed Boards and
Commissions as a priority in furtherance of the goals and objectives established by
the Comprehensive Plan.
Meet new program goals or respond to new technology.
Fulfill long term plans to preserve capital investments.
Future Projects: Projects that are anticipated, but not yet scheduled.
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Attachment 4
Fairfax County Park Authority
PROGRAM DESCRIPTION
The Fairfax County Park Authority (FCPA) is directed by a twelve-member board appointed by the County
Board of Supervisors. One member is appointed from each of the county's nine supervisor districts, and
three are appointed at-large. Since its establishment in 1950, the Authority has acquired 23,265 acres of
parkland, including 421 individual parks. In the past, most of the funds to carry out capital acquisition and
improvements were provided through bond referenda. Currently, more than half of the Park Authority
operating funds are raised by revenue-producing facilities in the system; additional funding for the
operation and maintenance of parks is appropriated annually by the County Board of Supervisors. Grants
from the state and federal government supplement funds on a limited basis; however, gifts and donations
from individuals, community organizations, corporations and the work of the Fairfax County Park
Foundation are an increasingly important source of funding for community improvements.
LINK TO THE COMPREHENSIVE PLAN
Fairfax County's Comprehensive Plan has established a number of objectives and policies in
order to:

Identify and serve park and recreation needs through an integrated park system that
provides open space, recreational services and facilities and stewardship of natural
and cultural resources.

Protect appropriate land areas in a natural state to ensure preservation of significant
and sensitive natural resources, and protect and preserve significant cultural
resources on parklands.

Provide for current and future park and recreational needs through development of
new and existing sites and the optimal use of all existing facilities, including Fairfax
County Public Schools.

Ensure the long-term protection, preservation and sustainability of park resources.

Ensure the mitigation of adverse impacts to park and recreation facilities and service
levels caused by growth and land development.

Utilize the Urban Parks Framework to encourage developers to cooperatively develop
and maintain publicly accessible urban parks, connective trails, park amenities and
active recreation facilities in Tysons and other designed mixed-use centers.
Source: 2013 Edition of the Fairfax County Comprehensive Plan, Policy Plan Element, Parks and Recreation
Section, as amended
CURRENT PROGRAM INITIATIVES
The Park Authority acquired 69 acres of land in FY 2013 for a total of 23,265 park acres which equates to
over 9.2 percent of the land mass of Fairfax County. There were eight (8) land acquisition activities that
resulted in additional Park Authority ownership. All but one acquisition resulted from the development
plan review process, transfer dedications and proffered dedications. Developer dedication included the
addition of 1.18 acres to Raglan Road Park; donations include 8.9 acres for Rabbit Branch Park (Former
Kings West Swim Club) and the addition of five parcels within Paul Springs Stream Valley that will
increase connectivity within the stream valley. The Board of Supervisors continues to partner with the
Park Authority to increase park land holdings. The Board of Supervisors authorized the County Executive
to transfer county-owned property totaling 49 acres to the Park Authority in FY 2013.
The transfers
included the 17.6-acre Stringfellow Park; 9.6 acres that is an addition to Willow Pond Park; and 14.7-acre
addition to Lincoln Lewis Vannoy. The current Land Acquisition Work Plan programs the expenditure of
funds authorized by the 2008 and 2012 Park Bond Referenda.
One of the Park Authority’s primary objectives over the CIP period is to complete construction already
begun in county parks and to upgrade the various athletic fields and courts maintained by the Park
Authority. Another major objective is to continue land acquisition and work toward meeting the acreage
standard established for acquisition of developable parkland. The agency has been challenged to
acquire an additional 2,015 acres of land, which would ensure that 10 percent of the total county
landmass, or a total of 25,280 acres, are held as county parks. A third objective is to sustain existing
parks, facilities and natural resources. Many park facilities are 20-30 years old. Without a significant
reinvestment in building systems and park facilities many of these older parks will fall into a state of
deteriorating condition and functionality and repair/operating costs will increase. Current projects include
construction to expand Spring Hill RECenter to provide a larger fitness center, additional multipurpose
rooms, and a new 20,500 square foot gymnasium; construction to expand the fitness center at Oak Marr
RECenter, three new multi-purpose rooms for fitness programs, and a short term child care facility;
expansion of the South Run Parking Lot to add an additional 144 parking spaces; restoration of wetlands
impoundment at Huntley Meadows Park to encourage the unique biodiversity and environmental
education opportunities associated with a hemi-marsh; expansion of the Twin Lakes Oaks Room and
adjoining kitchen to accommodate golf tournaments and additional functions.
Recently completed improvements include:
 Spring Hill Park – construction of a new signalized entrance on Lewinsville Road, required rightof-way improvements that include right and left turn lanes, utility relocations, trail reconstruction,
and the removal of a park entrance located on Artnauman Court. Project included a partnership
with Fairfax County Department of Transportation.
 Lake Fairfax Skate Park – construction of a new concrete “streetscape” style urban skate park
and bowl with two shade structures, parking, landscape plantings, and a rain garden for storm
water management. The skate park is designed for all skill levels.
 Laurel Hill Golf Club – renovation of 122 sand bunkers at the Club, the renovated bunkers
provided high quality playing conditions for the Amateur Public Links (APL) Championship that
the club hosted in July 2013.
 Great Falls Nike Park – conversion of existing natural turf field to synthetic turf with lighting, in
addition, enhanced stormwater controls and measures were installed below and around the field.
 Pinecrest Golf Course – Upper dam reconstruction, project included demolishing the existing
upper pond dam embankment, spillway structure, and outfall channel, and constructing a new
reinforced concrete spillway structure, stilling basin and outfall channel.
 Oakton Community Park – installation of approximately 125 linear feet of concrete trail and a
1,300 square foot playground for children ages 2-12.
 Lake Fairfax Park – American’s with Disabilities Act (ADA) replacement of Bathhouse “A” serving
RV campsite. Project involved demolition of an existing bathhouse, constructing a new
accessible bathhouse, constructing a new well house and water distribution service to serve both
bathhouse “A” and “C”, ADA parking and walkways, related utilities, and site improvements.
 Laurel Hill Greenway – upgrade Laurel Hill Greenway to dual surface trail. Improvements
provided 2,200 linear feet of 10-foot asphalt and 4-foot stone dust dual surface trail on the Laurel
Hill Greenway between Giles Run Bridge and Furnace Road and 800 linear feet of 8-foot wide
asphalt trail between Giles Run Bridge and Giles Run Meadow parking lot.
The Park Authority Board approved three master plans/master plan revisions during the past fiscal year
for Bren Mar Park, Riverbend, and Nottoway. The Great Parks, Great Communities comprehensive park
plan adopted in 2011 creates a series of district-based park plans. This plan provides a comprehensive
planning framework for parks within each district, applying countywide service level standards, trail plans
and resource management initiatives. The Great Parks, Great Communities Plan is available for
download on the project web site, http://www.fairfaxcounty.gov/parks/plandev/greatparks.
The implementation of the Laurel Hill Master Plan is proceeding. An extensive feasibility analysis of the
Sportsplex was completed and options for funding continue to be explored. Development of Phase I of
the equestrian area in Laurel Hill is underway. An area-wide signage and way finding plan is nearly
complete and a cultural resource study for the Laurel Hill House was completed as well as a historic
landscape study of its gardens. Further archeological work at the site is anticipated. Improvements to
the Laurel Hill Greenway portion of the Cross County Trail continue to be made. Maintenance and land
management activities continue to be provided.
A large portion of Fairfax County Park Authority projects are supported by General Obligation Bonds.
Park Bond referenda were approved in November 2004, 2006, 2008, and 2012 totaling $218 million. The
completion of the 2004 Park Authority Needs Assessment Study resulted in a phased 10-year Capital
Improvement Plan. The foundation of this plan is
based on data gathered on citizen demand,
population growth and leisure trends. In 2004, the
Fairfax County Park Authority Board adopted a 10year needs-based Capital Improvement Plan that
identifies new recreational facilities, renovation and
land acquisition capital projects through the year
2013 that were projected to cost $376 million. The
$376 million has been inflated to $435 million to
reflect the increasing prices of land for acquisition
and escalating construction costs. Funding to meet
this identified 10-year need has primarily been in the
amount of $65 million from the fall 2004 Park Bond
‘Our Special Harbor’ sprayground located in
Referendum, $25 million from the fall 2006 Interim
Franconia in Lee District was designed and built by
Park Bond Referendum, $65 million from the 2008
the Joey Pizzano Memorial Fund and operated by the
Park Bond Referendum, and $63 million from the
Fairfax County Park Authority.
fall 2012 Park Bond Referendum. The Park
Authority would require an additional $217 million in order to fully fund the identified needs. It is important
to note that the additional $217 million needed would only meet the identified capital need for new park
facilities and major renovation of existing facilities identified through 2013. An update to the Needs
Assessment was initiated in 2012 to determine countywide capital park and recreation needs through
2023. Based on continual facility condition assessments, growing and shifting community needs and
expectations, an ever increasing amount of funding will be needed for capital maintenance of aging park
assets in order to maximize the life of the existing facilities and to develop new facilities.
In addition to fund additional facilities and land acquisition, funding will be necessary to operate, support,
sustain and protect future years of County investment in existing facilities. As the county’s largest
landowner, the Park Authority’s stewardship responsibility is documented in its Natural Resource
Management Plan (NRMP) and Cultural Resource Management Plan (CRMP). These plans identify
issues, strategies and projects to protect County parkland and valuable natural and cultural resources.
This effort meets the County’s Vision of Practicing Environmental Stewardship and is supported in the
Board of Supervisors’ Environmental Agenda. In addition, the Park Authority is charged with stewardship
of all county cultural resources. These plans contain critical strategies for preventing the degradation of
resources that cannot be reclaimed once lost.
The Park Authority also recently automated its asset tracking and maintenance scheduling system that
relates to a Park Facility Condition Assessment and Lifecycle Replacement Schedule. This system is
utilized to efficiently manage facility repairs and develop a long range facility sustainability plan, as well as
aid in the forecasting of major future capital renovations.
On June 26, 2013 the Park Authority Board approved the FY 2014–FY 2018 Strategic Plan and Balanced
Scorecard. The Strategic Plan is a tool to enable the agency to focus on the most pressing concerns and
opportunities over the next five years. In light of increasing demands and limited or shrinking resources, it
is more important than ever that priorities be strategically determined. Key focus areas will include:







Emphasizing and communicating the park systems value and benefits
Encouraging park users to utilize the park system from generation to generation
Inspiring tomorrow’s stewards
Investing in aging infrastructure and natural capital
Strengthening community partnerships
Stabilizing funding resources and prioritize core services
Building leadership capacity to champion innovative solutions
Using the Balanced Scorecard approach and input from park leadership, staff, stakeholders, and the
general public, the strategic plan is structured around four important perspectives: Customer, Financial,
Business Process and Learning and Growth.
During the last two years, a deliberate focus on fiscal sustainability resulted in the adoption of the
Financial Sustainability Plan. This Plan focuses on the evaluation of core services and options and
opportunities for improving the overall cost recovery of the whole organization. The Plan contains clearly
defined recommendations that when collectively implemented will position the Authority to reach a cost
recovery target that is greater (more self-sufficient) than the present day one. In addition to the focus on
sustainable operations, capital investment in our facilities and stewardship efforts are also significant to
future growth and sustainability.
CURRENT PROGRAM INITIATIVES
1. Americans with Disabilities Act (ADA) (Countywide): This is a continuing project to address ADA
Compliance measures throughout county parks. The Park Authority has retrofitted existing park
facilities and continues to retrofit parks in priority order so that park facilities, programs, services and
activities are readily accessible to individuals with disabilities. It should be noted that in May and
June 2007, the United States Department of Justice (DOJ) conducted an audit of the county
government facilities and programs to determine compliance with the Americans with Disabilities Act
(ADA). The DOJ presented the county with the audit results in August 2009. The audit covered 78
buildings in the county and listed approximately 2,100 violations as well as approximately ten
program areas which needed improvement in order to comply with the ADA. These violations
ranged from updating emergency management procedures, web-based services, and general
communication procedures, to improving access to buildings, parking garages, restrooms and
elevators. Identified violations have been categorized by color: easy, inexpensive (green); more
timely and costly (yellow); and difficult, time consuming, and/or expensive (red). FY 2014 funding of
$1,085,000 is transferred from Fund 80300, Park Capital Improvement Fund to continue to address
identified deficiencies. In addition, the county and parks are required as part of the agreement with
the DOJ to perform assessments at all remaining facilities. These assessments are currently being
conducted and will result in increased retrofitting requirements. Funding for violations associated
with county buildings and facilities has also been included in FY 2014 and is detailed in the Facilities
Management and Capital Renewal section of this document.
2.
Parks General Maintenance (Countywide): This is a continuing project to address Park Authority
general maintenance requirements at non-revenue producing parks, including plumbing, electrical,
lighting, security/fire systems, sprinklers and HVAC. In addition, this project funds roof repairs and
structural preservation of park historic sites. The facilities maintained include, but are not limited to
rental properties, historic properties, nature centers, maintenance facilities, sheds, shelters and
office buildings. Park priorities are based on the assessment of current repair needs including safety
and health issues, facility protection, facility renewal and improved services. Priorities are based on
an assessment of current repair needs associated with safety and health issues, facility protection,
facility renewal and improved services. This program also provides for the stabilization of newly
acquired structures and emergency repairs as needed at these facilities.
3.
Parks Facility/Equipment Maintenance (Countywide): This is a continuing project to address
routine repairs in non-revenue producing Park Authority buildings and to provide routine and
corrective maintenance of Park Authority structures and the equipment fleet. Facility maintenance
includes routine and preventive maintenance such as carpentry, plumbing, electrical HVAC, security
and fire alarm systems at park sites. Equipment maintenance includes routine and preventative
maintenance on operating equipment such as mowers, tractors, utility vehicles and heavy
construction equipment.
4. Parks Grounds Maintenance (Countywide): This is a continuing project to provide for routine
preventative and corrective grounds maintenance at non-revenue producing parks throughout the
park system on park roads and parking lots, irrigation systems, bridges, playgrounds, picnic areas,
tennis courts and trails. Additional FY 2014 funding of $200,000 is transferred from Fund 80300,
Park Capital Improvement Fund to continue to renovate county basketball and tennis courts. The FY
2014 Advertised Budget Plan included a decrease of $200,000 from the FY 2013 Adopted Budget
Plan level of $787,076 associated with the elimination of renovations for county basketball and
tennis courts; however, during their budget deliberations, the Board of Supervisors approved the use
of Fund 80300 contingency funds to support this work, bringing the total funding to $787,076
consistent with the FY 2013 level.
2004 Park Bond Programs:
5.
Athletic Fields (Countywide): $8,633,000 to renovate existing fields, add lighting and irrigation
systems to existing fields, and to acquire new synthetic turf fields in order to enhance the quality of
the play experience and to ultimately increase field capacity. The 2004 Bond included approximately
one dozen new rectangular fields and one new diamond field, plus extensive field lighting and
irrigation projects. Completed projects include the replacement of 12 athletic field irrigation systems
at Lee District, Mason District, Nottoway and Wakefield Park; lighting projects included the
installation of two new lighting systems at Lincoln Lewis Vannoy, and one new lighting system at
Lewinsville, plus the demolition and replacement of six lighting systems at Baron Cameron, Martin
Luther King Jr. and Nottoway Parks. Patriot Park phase I is completed and includes a soccer field
complex, 120 space parking lot, three lighted synthetic turf micro-soccer fields, trails, site lighting
and landscaping. Hutchinson School Site Phase II includes a lighted synthetic turf field, lighted
parking lot and an ADA-accessible trail.
6.
Building Renovations and Expansion (Countywide): $23,129,000 to repair roofs and mechanical
equipment, make mandated repairs to dams, replace worn out equipment and remodel facilities for
improved space utilization. This was the largest single category in the 2004 Bond and includes core
renovations of $6 million at Lake Fairfax. Other items in this category include RECenter
improvements and replacement of aging equipment, flooring and an elevator, replacement of
existing equestrian facilities at Frying Pan Park, as well as dam repairs at Lake Accotink Park.
Completed projects include multiple RECenter facility HVAC and roof improvements; elevator repairs
at Audrey Moore RECenter; golf course irrigation improvements at Greendale, Pinecrest, and
Jefferson; electrical upgrades at Lake Fairfax Park Campground “A” to bring the campground up to
current code and to accommodate the electrical needs of modern RV’s; and Lake Accotink Dam
Repairs consisting of structural repairs to the concrete dam and stilling basin and replacement of
wood flashboard system.
7.
Building New Construction (Countywide): $4,439,000 for new construction projects. At South Run
RECenter, a 7,000 square foot fitness room with additional 65 parking spaces was recently
completed. A new maintenance and vehicle storage building at Green Spring Gardens Park and a
new maintenance facility at Oak Marr were also recently completed. South Run Entrance Road
improvements will include removal and reinstallation of sixty feet of curb and gutter, milling and
paving the roadway from the Fairfax County Parkway to the parking lot and installing three speed
humps.
8.
Community Park/Courts (Countywide): $9,580,000 for phased development of several new and
existing community parks throughout the county to include passive and active types of recreational
facilities. This category includes funding for playgrounds throughout the county, for the Mastenbrook
Matching Fund Grant Program and for the creation of community skate parks. Funding of $3 million
is provided for various projects at Laurel Hill. Ossian Hall Park Phase I was recently completed and
includes a visible trail network connected to three new park entrance nodes with enhanced signage.
A Commemorative Sundial, including a stone dust pad, sundial pedestal, security cabinet, planters,
ornamental fencing and an ADA accessible stone dust trail was installed at Turner Farm
Observatory Park. Additional improvements include an equestrian riding ring and related facilities at
Turner Farm Park.
9.
Trails and Stream Crossings (Countywide): $4,895,000 for improvements to existing trails and
bridges, as well as additional trails and stream crossings with emphasis on connecting existing trail
systems. Included in this category is partial funding for the Greenway at Laurel Hill, a portion of the
Cross County Trail from Lake Accotink to Old Keene Mill Road, Cub Run Stream Valley in Sully
District, Pimmitt Run Stream Valley, and several others throughout the community. Recently
completed projects include the Holmes Run Stream Valley Trail, Pimmit Stream Valley Phase I, and
Danbury Forest Trail and Bridge. The Giles Run Bridge portion of the Laurel Hill Greenway has also
been completed.
10. Natural and Cultural Resources (Countywide): $3,830,000 for implementation of the Natural
Resources Management Plan, stream stabilization efforts to compliment county efforts to preserve
and protect watershed areas, replace exhibits at nature centers, support facilities at Sully Woodlands
and create a Visitor Center at Ellmore Farm in Frying Pan Park. Funding is provided for the
restoration of the mill at Colvin Run Mill as well as the creation of a new entrance road and improved
parking at Sully Historic Site. Completed projects include Natural/Cultural Resource Preservation
Plans in support of capital renovations including Sully Woodlands, Frying Pan Meeting House
stabilization, Margaret White Landscaping, Historic Huntley and Mount Gilead Cultural Landscaping.
Historic Structures analysis in support of capital improvements have been completed for Sears
Spindle House, Barrett House, Stempson House, Bowman Store, and Green Springs.
2006 Park Bond Programs:
11. Athletic Fields – Synthetic Turf (Countywide): $10,000,000 to convert up to 12 existing naturalturf rectangular fields to synthetic turf. The 2004 Parks and Recreation Needs Assessment identified
a shortage of rectangular fields. By converting natural-turf fields to artificial turf and adding athletic
field lighting, the playing capacity is estimated to increase by approximately 62 percent without
additional land acquisition costs while providing a safer playing surface. Recent installation of
synthetic turf to fields at Lee District and Bailey’s Elementary School completes the planned projects
for synthetic turf under the 2006 Bond Referendum.
12. Trails and Stream Crossings (Countywide): $5,000,000 to further develop a countywide
comprehensive trail network including funding the design and construction of additional
enhancements to the Cross County Trail (Phase II), stream valley trails and other planned trails
throughout the county. Recently completed trail projects include Frog Branch Stream Valley, Clarks
Branch Bridge which included the replacement of a failed wooden fair-weather crossing with a 90’
steel frame pedestrian and equestrian bridge, and the re-routing of the Pohick Stream Valley trail.
Improvements in the Difficult Run Stream Valley section of the Cross County Trail include installation
of a 25’ fiberglass bridge and building a stone base and surface of 900 linear feet and stone
reinforcement for the surface of an additional 1,200 linear feet of the natural surface section of the
Cross County Trail.
2008 Park Bond Programs:
13. Land Acquisition (Countywide): $14,385,400 to
acquire sites that meet established criteria such
as areas of high deficiency, adjacency to existing
parks to expand recreation opportunities and
lands to protect significant natural and cultural
resources. Private sector and community-based
cooperation will be sought to leverage the costeffectiveness of acquisition monies through
easements and donations of land and funds.
14. Stewardship (Countywide): $11,740,000 for
projects
that
promote
the
protection,
enhancement, interpretation and education of
The ‘Historic Huntley House’ was built for Thomson
Francis Mason, a grandson of George Mason. The
Park Authority obtained the house and its
surrounding 2.5 acres in 1989. It has undergone an
extensive $1,500,000 renovation recently. It is on the
National Register of Historic Places, the Virginia
Landmarks Register and the Fairfax County
Inventory of Historic Sites.
natural and cultural park resources. Projects include Phase II Huntley Meadows wetlands
restoration and boardwalk replacement, Historic Huntley restoration to allow public accessibility,
mandatory dam repairs, Colvin Run Mill Visitors Center design, concept design for the Stewardship
Education Center, and other natural resource protection projects in Sully Woodlands and Laurel Hill.
Cultural resource and archaeology projects are also included to protect various cultural resource
sites associated with capital projects.
15. Park and Building Renovations (2008 Bond Referendum) (Countywide): $24,997,000 for
replacement of aging roofs, HVAC, and pool systems for RECenters built in the 1980s and 1990s.
These RECenters include Spring Hill, Lee District, Oak Marr, and Providence. An engineering study
to assess renewal requirements for Mount Vernon RECenter and Ice Rink which opened in 1981 is
also funded. Replaced the 41-year-old train track at Burke Lake Park, parking and entrance
improvements at Spring Hill, irrigation system at Jefferson Golf Course, and renovation at Ossian
Hall Park and Kings Park will renew these facilities and extend their service life.
16. Park Development (2008 Bond Referendum) (Countywide): $18,846,000 to develop new park
facilities and infrastructure. This category includes funding for the conversion of four natural-turf
rectangular fields to synthetic turf and to upgrade the lighting systems on eight fields. Funding is
also included to continue the planning, design and site preparation of a countywide Sportsplex at
Laurel Hill Park. Another goal is to add 75 miles of trails and trail connections that will increase
citizen access to this highly used resource. Additional development includes the construction of the
new concrete “streetscape” style urban skate park and bowl at Lake Fairfax and the expansion of the
skate park at Wakefield. Future projects include the clubhouse replacement and driving range
expansion at Burke Lake Golf Course and a small roll-top observatory at Observatory Park in Great
Falls.
2012 Park Bond Programs:
17. Community Parks/New Facilities (Countywide): $7,285,000 for planning, design and construction
of new parks or park facilities to implement approved master plans, meet community needs, or
provide additional functionality. Projects include Monticello Park to develop Phase 1 of the park
planned improvements per master plan, John C. and Margaret K. White Gardens to build internal
trail network and shelter, Signage and Branding to develop a branding approach to identify Park
Authority facilities, and Laurel Hill development to continue the phased development of the Park.
18. Existing Facility Renovations (Countywide): $23,302,500 to improve existing park facilities to
maintain designed capacity or retrofit obsolete facilities and bring them up to contemporary
standards and codes. Projects include Lake Accotink to renovate and upgrade infrastructure and
other amenities, countywide playground equipment upgrade, and countywide trails.
19. Facility Expansion (Countywide): $19,497,500 to expand existing buildings and facilities to update,
renew and improve existing aging facilities and add user capacity. Projects include expansion of
Spring Hill and Oak Marr RECenter’s, Lake Fairfax Water Mine and Twin Lakes Oaks Room and
additional practice putting area.
20. Land Acquisition and Stewardship (Countywide): $12,915,000 for acquisition of parkland and/or
parkland rights, including easements. Stewardship includes projects that support the approved
Natural and Cultural Resource Management Plans and/or county’s environmental or cultural
resource initiatives, Hidden Pond Nature Center for shelter and parking, and the Sully Woodlands
Environmental Education Center. Additional projects include land acquisition, energy management,
and Natural and Cultural Resources.
2016 Park Bond Referendum (Proposed):
21. Land Acquisition and Park Development (Countywide): $100,000,000. It is anticipated that
additional bonds will continue to fund deferred projects and adequately fund long-term projects
identified in the Park Authority 10—Year Capital Plan. Projects could include land acquisition to
ensure adequate parkland for future generations, new park facilities to better serve a growing and
diverse population and continued renovation and replacement of aging and well-used facilities.
Increasingly, citizens recognize that parks contribute highly to their quality of life in Fairfax County.
Shifting and expanding leisure interests increase the demand for parks and park facilities. These
shifts will be evaluated in preparation for 2016 Bond and will likely be reflected in additional
prioritized park and facility needs. Additional funding needs that were not included in the needs
assessment address escalating land prices, construction and materials costs, infrastructure
improvements associated with the identified projects, capital maintenance projects and site specific
engineering and regulatory requirements. In addition to land acquisition and park development
projects, the Park Authority adopted Natural Resource and Cultural Resource Management Plans
that identify initiatives needed to provide essential stewardship efforts of environmental resources on
parkland and cultural resources throughout the county. To fulfill the Park Authority’s stewardship
mission, implement these plans and align with the County’s 20-Year Environmental Vision and
Environmental Agenda, major efforts are needed to protect these resources under Park Authority
responsibility.
Attachment 5
PROJECT COST SUMMARIES
FAIRFAX COUNTY PARK AUTHORITY
($000's)
Project Title/ Project Number
Source of
Funds
Budgeted or
Expended
Through
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
G, X
C
1,950
1,840
2,920
FY 2019
Total
FY2015FY2019
Total
FY2020FY2024
Total Project
Estimate
300
300
7,310
1,500
8,810
1
Americans with Disabilities Act (ADA) /
PR-000083
2
Parks General Maintenance / 2G51-005000
G
C
625
644
663
683
703
3,318
3,418
6,736
3
Parks Facility/Equipment Maintenance
/2G51-007-000
G
C
470
484
499
514
529
2,496
2,570
5,066
4
Parks Grounds Maintenance / 2G51-006-
G
C
887
914
941
969
998
4,709
4,850
9,560
C
3,932
3,882
5,023
2,466
2,530
17,833
12,338
30,172
Subtotal General Fund Projects
5
Athletic Fields (2004 Bond) / PR-000001
B
8,500
133
133
8,633
6
Building Renovations and Expansion
(2004 Bond) / PR-000018
B
22,798
231
231
23,029
7
Building New Construction (2004 Bond) /
PR-000022
B
4,330
109
109
4,439
8
Community Park/Courts (2004 Bond) /
PR-000015
B
9,330
250
250
9,580
9
Trails and Stream Crossings (2004
Bond) / PR-000007
B
4,895
0
4,895
10 Natural and Cultural Resources (2004
Bond) / PR-000011
B
3,790
40
3,830
11 Athletic Fields - Synthetic Turf (2006
Bond) / PR-000002
B
10,000
0
10,000
12 Trails and Stream Crossings (2006
Bond) / PR-000008
B
3,991
1,009
5,000
13 Land Acquisition (2008 Bond) / PR-
B
14,385
0
14,385
14 Stewardship (2008 Bond) / PR-000012
B
9,495
900
600
500
245
2,245
11,740
15 Park and Building Renovation (2008
Bond) / PR-000005
B
19,000
720
228
472
4,597
10,033
29,033
16 Park Development (2008 Bond) / PR000016
B
15,000
1,500
1,400
700
246
3,846
18,846
17 Community Parks/New Facilities (2012
Bond) / PR-000009
B
0
0
750
2,985
3,550
7,285
7,285
18 Existing Facility Renovations (2012
Bond) / PR-000091
B
2,000
5,690
6,107
6,360
3,000
21,302
23,302
19 Facility Expansion (2012 Bond) / PR000092
B
6,500
6,100
3,755
2,985
157
12,997
19,497
19 Land Acquisition and Stewardship (2012
Bond) PR-000093
B
1,150
2,025
3,825
4,275
1,640
11,765
12,915
18 Land Acquisition and Park Development
(2016 Bond)
B
TBD
TBD
206,409
40
900
109
4,016
145
Subtotal Bond Projects
135,164
18,598
16,774
18,277
13,435
4,161
71,245
TOTAL
$135,164
$22,530
$20,656
$23,300
$15,901
$6,691
$89,078
$12,338
$236,581
PROJECT COST SUMMARIES
FAIRFAX COUNTY PARK AUTHORITY
($000's)
Project Title/ Project Number
Source of
Funds
Budgeted or
Expended
Through
FY 2014
Notes: Numbers in bold italics represent funded amounts.
A "C" in the 'Budgeted or Expended' column denotes a continuing project.
Key: Stage of Development
Feasibility Study or Design
Land Acquisition
Construction
FY 2015
FY 2016
FY 2017
FY 2018
FY 2019
Total
FY2015FY2019
Total
FY2020FY2024
Total Project
Estimate
Key: Source of Funds
B
Bonds
G
General Fund
S
State
F
Federal
X
Other
U
Undetermined
Board Agenda Item
October 23, 2013
ACTION – 4
Allocation of Funding for Trails Projects
RECOMMENDATION:
The Park Authority Acting Director recommends approval of the funding allocation from
the 2012 Park Authority Bond Construction funds designated for trail planning and
development, as presented to and reviewed by the Planning and Development
Committee on October 9, 2013.
This page intentionally left blank.
Board Agenda Item
October 23, 2013
INFORMATION – 1
Fairfax County Park Foundation Audited Financial Statements
Government & Non-Profit Audit Group, PLC prepared financial statements and
conducted an independent audit of the Park Foundation’s finances for the fiscal year
ending June 30, 2013. The audit is favorable and no material weaknesses are reported.
ENCLOSED DOCUMENTS:
Attachment 1: Fairfax County Park Foundation Audited Financial Statements – Years
Ended June 30, 2013, and 2012
STAFF:
Cindy Messinger, Acting Director
Sara Baldwin, Deputy Director/COO
Roberta Longworth, Executive Director, Park Foundation
Michael Baird, Fiscal Administrator, Administration Division
This page intentionally left blank.
Attachment 1
TFIE FAIRFAX COTINTY PARK FOTINDATION, fNC.
AIIDITED FINANCIAL STATEMENTS
YEARS ENDED JI-NE 3O,2OI3 AND 2012
GOVERNMENT & NON.PROFIT AUDIT GROITP, PLC
C ertifi ed public Accountants
Chantilly, Virginia
THE FAIRFAX COLINTY PARK FOLINDATION. INC.
Table of Contents
Page
Independent Auditor's Report
Statements of Financial Position
Statements of Activities
Statements of Cash Flows
Notes to Financial Statements
l-2
a
4-5
6
7-r3
Government & Non-profit Audit Group, pLC
Certifi ed Public Accountants
P.O. Box2201l1
. Chantilly, yiryna20l53
www.gnpaudit.com
INDEPENDENT ATIDITOR'
S
REPORT
To the Board of Directors
The Fairfax County Park Foundation, lnc,
Fairfax, Virginia
statements
tatements o
h flows for
ion, Inc. (
a
3 and,20l2.
notes to the
Management's Responsibility for the x'inanciar statements
Management
for
princ
main
is responsible
fair
in
control
nd
al
statements
in
accordance with accounting
epted
this includes the
design, implernentation, and
fair presentation
of financial statements that are free from material misstatement,
whether due to fraud or error,
Auditor's Responsibility
our responsibility is to express an opinion on these financial statements
based on our audit. we conducted
our audit
tandards generally accepted in the United States of America.
Those
standards
rform the audit io obtain reasonable assurance about whether
the
financial
misstatement.
An audit involves performing procedures to obtain audit evidence
about the amounts and disclosures in the
financial statements' The procedures selected depend on the auditor's judgment,
including the assessment of
the risks of material misstatement of the financial statements,
whether due to fraud or error. In making those
risk assessments, the auditor considers internal control relevant to the entity,s preparation
and fair
presentation of the financial statements in order to desiB
circumstances, but not for the purpose of expressing
control. Accordingly, we express no such opinion, A
accounting policies used and the reasonableness of si
as well as evaluating the overall presentation of tlie fi
*:,9"tt:u,t that the audit evidence we have obtained is sufficient and appropriate to provide
a basis for our
auolt oDlnlon.
Officq (70) 631-1376
Fax- 003) 63I-1386
Toll Free (877) 631-1408
Opinion
ln our opinion, the financial statements referred to above present fairly,
in all material respects, the financial
position
ion, Inc. u, of Jun" 30,'2013 and,2}l2,and the changes in its
net asset
en ended in accordance with accounting principles
lenerally
accepted
g*l
t n/^- f*l;t 4,-l* 9"ry, L
Certified Public Accountants
Chantilly, Virginia
September 17,2013
c
THE FAIRFAX COTINTY PARK FOLTNDATION, INC.
STATEMENTS OF FINANCIAL POSITION
June 30,
20r3
2012
ASSETS
Current Assets
$
Cash and cash equivalents
Accounts receivable
329,286
$
300,316
7,500
Current unconditional promises to give
Total Current Assets
332,296
Long-Term Unconditional Promises to Give
7,000
2,667
Property and Equipment
Website and software
6,354
12,354
3,000
(4,068)
2,296
Accumulated amortization
Total Propefi and Equipment
(7,950)
4,404
Other Assets
Restricted investments - Note
Total
3
107,376
Assets
g 450,2g1 $
423,536
LIABILITIES AND NET ASSETS
Current Liabilities
Accounts payable
$
8,400
Net Assets
Unrestricted
Unrestricted board designated funds
Temporarily restricted
Permanently restricted
Total Net Assets
Total Liabilities and Net Assets
See accompanying notes to
1
19,579
103,434
42,000
223,303
178,102
100,000
44I,ggr
$ 450,281 $
financial statements.
423,536
THE FAIRFAX COTINTY PARK FOTINDATION. INC.
STATEMENT OF ACTIVITIES
For the Year Ended June 30. 2013
Unrestricted
Temporarily
Permanently
Restricted
Restricted
Revenue and Support
Gifts, donations and contributions
Donated services and support
Interest income
92,192
575,796
I l,gg4
3
667,369
3
r,393
37
Net assets released from restriction:
Transfered to Fairfax County
Park Authority
Total
I 1,894
1,430
524,953
Satisfaction of project restriction
Total Revenue and Support
gg0,682
Expenses
Program expenses
Grants
4,154
574,154
6,425
6,425
240,045
240,045
57
Project expenses
Management and general
Personnel salaries and benefits
Events
13,539
13,539
10,488
Professional fees
10,498
5,690
Printing & reproduction
5,690
5,351
Software
4,796
Website
4,796
3,541
Office expense
Training
Amortization
Donor recognition
3,547
3,093
3,093
2,639
2,639
Rent
2,llB
2,7I9
1,669
1,669
570
570
Personnel salaries and benefits
61,604
Direct mailing
Fundraising
Development
Total Expenses
61,604
24,195
24,195
Insurance
Fundraising
)
1)1
zrJz I
100
100
962,337
962,331
Change in Net Assets
(26,856)
Net Assets at Beginning of Year
145,434
Net Assets at End of Year
45,201
19,345
179,102
423,536
$ 118,578 $__ 223303 $ 100,000 $
See accompanying notes to
financial statements.
441,881
THE FAIRFAX COTINTY PARK FOTINDATION, INC.
STATEMENT OF ACTryITIES
For the Year Ended June 30.2012
Temporarily
Permanently
Restricted
Restricted
Unrestricted
Revenue and Support
Gifts, donations and contributions
Donated services and support
Total
$
100,029
446,954
354,367
24,265
379,626
L+
^^
1,095
1,1 1g
Interest income
Net assets released from restriction:
Transfened to Fairfax County
Park Authority
Satisfaction of project restriction
Total Revenue and Support
371,222
24,265
B49,g0l
546,983
(371,222)
(24,265)
76,727
926,629
Expenses
Program expenses
Grants
Project expenses
Management and general
Personnel salaries and benefits
Rent
379,222
379,222
24,265
24,265
236,663
236,663
10,120
10,120
Events
6,915
Training
6,194
Professional fees
5,300
Office expense
Amortization
5,1
6,8l5
6,194
5,300
4g
5,148
3,793
2,631
Website
Insurance
2,637
s76
s76
520
Printing & reproduction
520
348
348
Software
Securtiy
3,793
82
82
Fundraising
Personnel salaries and benefits
106,690
106,690
Direct mailing
Total Expenses
Change in Net Assets
24,697
812,044
37,857
76,727
Net Assets at Beginning of Year
Net Assets at End of Year
114,594
101,3 75
$ 145,434 $
See accompanying notes to
178,102
financial statements.
$ loo,ooo $
423.536
THE FAIRFAX COTINTY PARK FOTINDATION. INC.
STATEMENTS OF CASH FLOWS
For the Years Ended June 30.
2013
2012
Cash flows from operating activities
Change in net assets
Adjustments to reconcile change in net assets
to net cash provided by operating activities
$
Amortization
Changes in operating assets and liabilities:
Inctease in unconditional prornises to give
Decrease in accounts receivable
Increase in accounts payable
18,345
$
2,779
3,793
(6,000)
(4,000)
7,500
1,100
9,400
Net cash provided by operating activities
30,363
115,467
Cash flows from investing activities
Purchases of software
(6,354)
Sale of investments
106,221
Purchases of investments
(r07,316)
Net cash used in investing activities
(7,449)
Change in cash and cash equivalents
l0g,01g
Cash and cash equivalents, beginning of year
Cash and cash equivalents, end
t 14,584
ofyear
lg2,2gg
$
329,286
See accompanying notes to financial statements.
$
300,3
l6
THE FAIRFAX COLNTY PARK FOLNDATION, INC.
NOTES TO FINANCIAL STATEMENTS
NOTE 7 - Organization and Significant Accounting policies
The Fairfax County Park Foundation, Inc, (the Foundation) is a nonprofit
organizationincorporated
in 2001 in Fairfax, virginia. The purpose of the Foundation is to raise piivate
donations and to
create innovative partnerships between organizations, individuals
and corpoiate neighbors in order to
open
strength
their parks, The Foundati
support parks and
resouroes; and to
The following is a summary
financial statements:
(a)
Basis of Accounting
-
County
ommitme
lic
to
funds are
of significant accounting policies followed in the preparation of
these
The Foundation prepares its financial statements in accordance with
unting principles, which involves the application of accrual accounting;
and gains are recognized when earned, and expenses and losses are
d.
(b)
Basis of Presentation - The Foundation is reqr.rired to report information
regarding its financial
position and activities according to three cla
restricted net assets, and permanently restri
Foundation had temporarily restricted net a
Foundation had permanently restricted net as
(c)
cash and cash Equivalents - For purposes of the statement of cash flows,
the Foundation
considers all highly liquid investments with a maturity of three months
or less, when purchased,
to
be cash equivalents.
(d)
Support and Revenue
-
CorTtributions received and unconditional promises to give are
measured at
as an increase in net assets,
their fair values and are reported
(e)
- All contributions are considered to be available for unrestricted use unless
specifically restricted by the donor. Amounts received that are designated
for future periods or
restricted
es are repofted as temporarily restricted or peimanently
restricted
asset classes. When u Aonoi restriction expires, that is,
when a
or purpose restriction is accomplished, temporarily
restricted net assets are reclassified to unrestricted net assets and reported
in the statement of
activities as net assets released from restrictiolrs.
(D
Income Tax Matters - The Foundation has been granted tax exempt
status under the Internal
Revenue Code Section 501(c)(3) on all income other than unrelated business
Revenue Recognition
Foundation has been classified as an organizationthatis not a private foundation.
(g)
income. The
Management Estimates - The preparation of financial statements in
conformity with U.S.
generally accepted accounting principles requires management to make
estimates, including
estimates relating to assumptions that affect the repofted amounts
of assets and liabilities and
disclosure of contingent assets and liabilities at the date of financial
statements and the reported
amounts of revenues and expenses during the reporting period. Actual
results could differ from
these estimates.
THE FAIRFAX COTNTY PARK FOTINDATION, INC.
NOTES TO FINANCIAL STATEMENTS
(Continued)
NOTE |
- organization and Significant Accounting policies (continued)
(h)
Contributions Receivable - The Foundation solicits pledges and grants
from individuals,
corporations, foundations, and local businesses. Management peiiodically
evaluates the
contributions receivable and determines the need for an allowance
for doubtful accounts.
Management considers the Foundation's past receivables loss
experience, adverse situations that
may affect the donor's ability to pay, and curent economic conditions.
Management had
determined that all contributions receivable at June 30,2013
and,2012 were collectible, and an
allowance for doubtful accounts was not deemed necessary.
(i)
Unconditional Promises to Give Unconditional promises to give
are total pledges of future
contributions, restricted for the Lee District Family Park fund, made
by individuals] foundations
andlot local businesses. Unconditional promises to give, less
an appropriate reserve, are recorded
at tlreir estirnated fair value' Amounts due more than one year laier
are recorded at the present
value of the estimated future cash flows, discourted at the risk-free
rate of .04%. Amortization of
the discount is credited to contri
ome, The expiration of a donor_imposed
restriction on a contribution or
d in the period in which
expires, and the related
resource
tl-re restriction
ed as unrestricted net assets.
Unconditional promises to give consisted of the following as of June
30,:
Unconditional promises expected to be collected in:
20t3
Less than one year
One year to five years
c)
$ 3,000 $
7.000
2012
1,333
2.667
Total Unconditional promises to Give, net
Less Current Unconditional promises to Give. net
$ 10,000
Long-Term Unconditional promises to Give,
$_7J00 $_2$6j
net
$ 4,000
(3.000) (1.333)
d property and equipment are recorded at cost for any item in
effy and equiprne't is recorded at its fair market value on the
for maintenance and repairs are charged against income as
incurred; betterments, which increase the value or materially extend
the life of the related assets,
are capitalized.
Depreciation is computed on the straight-line basis over the estimated
useful lives of the
The estimated useful life of the website and software is 3 years.
(k)
assets.
Concentration of Credit and Market Risk The Foundation occasionally
maintains deposits in
d limits. These items are
risk requiring
e degree of risk. The risk i
all deposits in
itutions. The
Foundation
losses
in
such
s investments do not represent significant concentrations
of market risk
inasmuch as the organization's investment portfolit consists of
a certificate of deposit with a local
bank.
THE FAIRFAX COTINTY PARK FOIINDATION, INC.
NOTES TO FINANCIAL STATEMENTS
(Continued)
NorE | -
(D
(m)
organization and Significant Accounting policies (continued)
Uncertain Tax Positions - As of June 30,2073, the Foundation
had no uncertain tax positions
that quali$' for either recognition or disclosure in the financial
statements. The tax years subject
to examination by the taxing authorities are the years ended June
30, 2010 through2012.
Functional Presentation - The direct costs of providing various programs
and other activities have
been summarized on a functional basis in the statemJnt
of activities. Accordingly, certain costs
have been allocated between the programs, management
and general and fundraising activities
benefited.
(n)
Advertising costs
-
Advertising costs are expensed when incuned.
NOTE 2 - Leases
No formal lease agreement has been written. Fairfax county
donates office space on
basis to the Foundation.
NOTE
3
-
a month-to-month
Restricted Investments
The fair values, which are the amounts reported in the statements
of financial position, are based on
level I inputs, quoted market prices in active mar ets for identicar
assets. $tob,otto of the restricted
investments balance is permanently reshicted for the Oakton
School House project.
The restricted investments included the following at June 30,:
2013
Certificates of
Deposit
Market
Value
$L0gJ09
2013
Cost
$fO8-209
2012
Market
Value
$107316
2012
Cost
$10zu]6
NOTE 4 - Donated Services and Support
Donated services and materials received during the years
ended June 30, 2013 and 2012. were
recognized in the accompanying financial statements as in-kind
support and are offset by like amounts
included in expenses or assets.
Donated seryices and materials received for the years ended
June 30, 2013 and2012 consisted of:
Program Support:
Landscaping and improvements for Clemyjontri
Music for Arts in the
parks
General Operations Support:
Donated personnel
Rent and Utilities
Office
expense
expenses
2013
2012
park $ 6,425 $ 12,500
Sub-total
n.:r65
$ 6^42s $-ifr
t'?i;li?
efi)
Sub_total $31 1.884
Total $X8J09
"l:o',l:t
gg7
$354.361
$373fl6
THE FAIRFAX COLNTY PARK FOTINDATION, INC.
NOTES TO FINANCIAL STATEMENTS
(Continued)
NOTE
5
-Related Parties
park
and2}l2,theFCpA m
and office expense to the Foundation of $311,gg4
The Foundation is related to the Fairfax County
mmon support, For
es and benefits, rent
The Foundation,s
fundraising efforts are directed towards granting funding to support
the parks and open space under the
management of the
I!PA' For the years ended June 30, 2013 and,Z}t2,theFoundation made grants of
$574,154 and $378222, respectively, to the FCPA, and the expense is included
under program sen,ices
in the Statements of Activities.
the years ended June 30, 2013
NOTE
6
-
Permanently Restricted Net Assets
Permanently restricted net assets consisted of a grantreceived from
Cher.y Chase Bank fbr $ 100,000 for
the oakton School House' The Foundation can only use the earnings generated
by the original
contribution for the operations of the oakton School House and the
origiial"corpus
must remain intact
in perpetuity,
NOTE
7
-
Temporarily Restricted Net Assets
Temporarily restricted net assets include donor restricted funds which
are available for various
As of June 30, 2013 and 2012 temporarily restricted assets arc available
for the following
ll"f,?jll,
acuVlltes:
Proiect
Arts for the Parks
2013
$
Bench Memorials
Braddock Dogs
Bright Futures
Class Scholarship Donations
Concert Series
EC Lawrence Park
Hacan Program
Hidden Oaks
Hidden Pond
Huntley Meadows
Invasive Plants
Lake Accotink Park
2012
$7s
5,600
8,932
7,610
9,494
9,342
9,673
2,650
16,770_
200
636
1,900
3,000
32;
10,00;
50
Laurel Hill2013 Public Links
7,570
Lee District Park
Lee District Park Family Recreation Center
t9
21,630
2,500
9,709
5,042
Mclean Cenhal
Oakton School House
Open Space
Smith Memorial Field
Springfield Days
Trail Fund
63,525
7,316
4,761
r2g,313
1,000
1,100
5.000
Wakefield Stream
Total
$%3!3
$1lg_102
10
THE FAIRFAX COTINTY PARK FOTINDATION, INC.
NOTES TO FINANCIAL STATEMENTS
(Continued)
Net assets for the year ended June 30, 2013 and 2012, were transferred
to the FCPA administer or
released from donor restrictions, by incurring expenses
andlor satisfring tfre pu.pose or time
restrictions specified by donors as follows:
Proiect
Adapted Aquatics
Arts for the Parks
Audrey Moore Recreation Center
Bench Memorials
Bright Futures
Burke Lake Park
Centerville Dogs
Class Scholarship Donations
Clemyjontri
Concert Series
EC Lawrence Park
Frying Pan Park
Hacan Program
Hidden Oaks
Hidden Pond
Hunter House Flea Market
Huntley Meadows
Idylwood Park
Invasive Plants
Kent's Garden
Kings Park West Parks
Lake Accotink Park
Late Night Skate
Laurel Hill 2013 Public Links
Laurel Hill Equestrian Center
Lee District Park
Lee District Park Family Recreation Center
Library Foundation
Lose the Training Wheels
Margaret White Garden
Meaningful Watershed
Nottoway Park
Oak Marr Diving
Open Space
Parks and Communities Together
Prison to Parks
Providence Recreation Center park
Royal Lake Park
South Run Recreation Center
Springfield Days
2013
$
7,774
5,719
2012
$
4,469
33,265
100
16,700
34,873
64,194
1,271
800
13,800
200
48,317
7 4)\
76,420
1,000
37,BIO
52,965
40,365
250
1,000
1,964
13,600
41,930
3,036
840
600
I1,000
20
15,350
5,000
1,190
3,1 50
1,r25
2,500
45,000
702
77,630
25,000
133,000
2;
240
250_
15,000
ll0
2,000
31,623
30,799-
20,I09
2,500_
2,720
2,000
500
1,000
12,150
l1
THE FAIRFAX COLINTY PARK FOLINDATION, INC.
NOTES TO FINANCIAL STATEMENTS
(Continued)
NOTE
7
-
Temporarily Restricted Net Assets (continued)
Proiect
Take 72
2013
2012
19,000
Tapestry Park
Trail Fund
Tree Memorial
Water Safety Day
Westgrove Off Leash Dog Area
7,000
1,300
2,150
Total
7,250
1,440
^..;I)
J.I
500
$53t3f8
$395-497
NOTEB-EndowmentFunds
The Foundation's endowment consists of one (1) donor-restricted
fund established fbr the maintenance
and operation of the oakton School House, I et assets associated
with the endowment fund are
classified and reported based on the existence or absence
ofdonor-imposed restrictions,
The Board of Directors of the Foundation have i
Institutional Funds Act (SpMIFA) as requiring
the gift date of the donor-restricted endowment
As a result of this interpretation, the Foundation
original va
to the permanent r
gifts to the
ent. The remainin6
class
amounts
standard of pru
the following
is not
those
restricted net assets is classified as temporarily
restricted net assets until
----r--" -^r ^Yv!rr\
'
for expenditure by the Fou
by SpMIFA, In atcordance
ng a determination to app
endowment funds: (l) the duration and
restricted endowment funds, (3)
deflation, (5) the expected total return
resources ofthe Foundation, and (7) the Foundatio
general
with the
considers
restricted
t"1H3|:1:ilH,f?:;
investments, (6) other
Foundation Board, the endowment assets are inve
value of the gift and provide investment return t
operational needs of the program.
The Foundation Board reviews maintenance and operational
needs of the program as they arise and
determine, by simple majority vote, the amount of available
funds to sp"nd
o1td;-gru,n
I2
THE FAIRFAX COLNTY PARK FOLINDATION, INC.
NOTES TO FINANCIAL STATEMENTS
(Concluded)
NOTE 8 - Endowment Funds (continued)
Changes in endowment net assets for the years ended June
30, 2013 and20l2 wercas fbllows:
Beginning Endowment Net Assets
Investment Income:
Dividends and Interest
Total Investment Income
Appropriation of endowmenr assets
For expendifures
Ending Endowment Net
Assets
100"000
$ gJ09
100,'000
$to0J00- $-ffr6
$ro0J00
NOTE 9 - Board Designated Funds
The Board Designated Funds consisted of money designated
by the Foundation,s Board of Directors for
the Lee Dishict Family Park, Because of a iack of donor'restrictions,
these funds are considered
unrestricted' However, the Foundation has disclosed these funds
separately to reflect the Board,s desire
that these funds be retained for the Lee District Family Park.
Board Designated Funds consisted of the
following as of June 30,2013 and,20l2:
Lee District park
NOTE
10
-
Fund
$_5
Evaluation of Subsequent Events
The Foundation has evaluated subsequent events through September
financial statements were available to bi issued.
17,
2013, the date which the
1a
IJ
This page intentionally left blank.
Board Agenda Item
October 23, 2013
INFORMATION – 2
Annual Fee Review Calendar for FY 2014 - REVISED
The annual fee review calendar for FY 2014 was presented as an information item to
the Board on October 9, 2013, without knowledge that the Board adopted calendar for
2014 would not include a January 8, 2013, meeting date. The revised calendar shown
below reflects the Board’s adopted meeting schedule while still maintaining the normal
schedule for implementing any newly adopted fee adjustments by April 1, 2014.
FY 2014 Fee Review Calendar - REVISED
Action
Discussion – Administration, Management and Budget
Committee Review of Potential Fee Adjustments for FY
2014 – Discussion and Action
Fee proposal back to Administration, Management and
Budget Committee for Action
Board action to authorize advertisement of fee proposal and
set date of public comment meeting
Board action to authorize advertisement of fee proposal and
set date of public comment meeting
30-day public comment period
Date
11/6/13
12/4/13
12/11/13
1/8/14
1/13/14 – 2/11/14
Public comment meeting at Herrity Building
Administration, Management & Budget Committee approval
of proposed fee adjustments
Board action to approve proposed fee adjustments
1/29/14
Fee adjustments take effect
4/1/14
ENCLOSED DOCUMENTS:
None
STAFF:
Cindy Messinger, Acting Director
Sara Baldwin, Deputy Director/COO
2/26/14
3/12/14
Board Agenda Item
October 23, 2013
Barbara Nugent, Director, Park Services
Nick Duray, Marketing Services Manager, Park Services