Meeting Minutes Data Entry Standards Team 1 Meeting

Data Entry Standards Team
Meeting Minutes
1 Meeting Logistics
Item
Date
Time
Location
Description
Thursday, July 29, 2004
8:30 a.m. – 9:30 a.m.
Library Marine Room
2 Attendees
Role
Facilitator
Other
Participants
Not in
Attendance
Name
Dave Eitland
Dave Aho, Nancy Neve, Kristie Juda, Daretha Huntz, Karen
Fornicola, Cheri Hoornstra,
Jackie Kellerman, Arlene MacPherson
3 Purpose
To establish team, review task, discuss scope, move to next action.
4 Minutes
Topic
Time
Welcome and Introductions
5 min
Overview of Banner
15 min DE
Why Standards?
Data Entry Standards
Team
5 min
Owner
DE
DE
Meeting Minutes
Minutes
Introductions of members
present. Tom Pink will not be
serving on this team.
Banner is an enterprise,
relational database where
business information and
function will be shared under one
system.
Because of this shared nature of
the database, data entry
standards are needed.
Example: How will “Sault Ste.
Marie” be entered into Banner?
Need standards:
• Reduce duplicate personal
identification records through
reliable search of existing
records,
• Promote search capability
through uniform data entry,
• Promote reporting efforts
based on presentation,
retrieval and joins of the data,
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See how others did it.
5 min
DE
Define Task & Scope
15 min DE
Next Actions
15 min DE
and,
• Promote uniform output for
letters and other documents.
Reviewed other printed
standards from other schools.
Distributed Lansing CC data
standards list as a sample.
1. Define current data standards
2. From those create a list of
standards that need to be
defined.
3. Each team member will take
a part of the list and make a
standard.
4. Team will review and accept
5. Standards Document created
for approval
6. K.I.S.S.
7. Make recommendations
8. Incorporate standards into
training
9. On-going review of standards
as needed as Banner is
implemented.
10. Work area located at:
O:\Banner 2004\Data Standards
Team folder. (Contact IT if you
can’t access the O: drive.)
1. Location of next meeting will
be the Marine Room in the
Library.
2. Search on Google or Yahoo
under "Banner Data Entry" or
"Banner Data Standards" looking
at standards for other schools
and how they defined data
standards.
3. I have added THE LIST.doc in
the O:\Banner 2004\Data
Standards Team folder. Please
review and add to the list as far
as everything we need to define
with a standard as far as you and
Data Entry Standards
Team
Meeting Minutes
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Data Entry Standards Team
Meeting Minutes
your system is concerned.
4. Please either define or copy
your current system data
standards to O:\Banner
2004\Data Standards
Team\Before Banner folder and
bring it to this next meeting to
help us begin to define
standards.
Adjourned at 9:30 a.m.
Created by: DE 7/29/04 11:40 AM
Location: O:\Banner 2004\Data Standards Team\Minutes 072904.doc
Data Entry Standards
Team
Meeting Minutes
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