Expression of Interest For Providing Consultancy service for

Expression of Interest
For
Providing Consultancy service for
ARCHITECTURAL, STRUCTURAL AND INTERIOR
DESIGNING FOR DIVISION AND SUB DIVISION OFFICE,
AT VILLAGE AMBLI, AHMEDABAD
NO: UGVCL/CIVIL/ 151/ 2013-14
RFQ NO: 28499
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 1 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
EXPRESSION OF INTEREST: UGVCL/CIVIL/ 151 / 2013-14
Chief Engineer (Operation) invites On-line Tenders for the Expression of interest from
experienced Architects / Architectural firms who have experience of rendering
Consultancy Services of similar nature and magnitude successfully for Architectural,
Structural and Interior Designing for Division and Sub Division Office at Village Ambli,
AHMEDABAD. Tender Papers & Specifications may be down loaded from Web site
https://ugvcl.nprocure.com (To view, down load and on-line submission) and UGVCL
web site www.ugvcl.com (To view & down load only).
01
Name of Work
02
02
Estimated cost
Pre-Bid meeting
Expression of Interest for Providing Consultancy
Services for Architectural, Structural and Interior
Designing for Division and Sub Division Office at
Village Ambli, AHMEDABAD.
Rs. 5,00,000.00
On 18-03-2014 at 12.00 Hrs. at R&C office,
Mehsana.
Last Date for receipt of on31.03.14…up to…18.00 hrs.
line tender:
04 Date of Receipt of EOI
Submission in electronic format only through
online by scanning and then the same should
sent in original through R.P.A.D. or Speed post
only so as to reach the office of the Tender
inviting authority -- within 7 days from last date
of on line submission of tender. i. e. from
Dtd.31-3-2014 to Dtd.07-04-2014.
05 Date
of
opening
of At 12.00 Hrs. on 01-04-14
Preliminary Bid on n-procure
Date of opening of Technical At 12.00 Hrs. on 08-04-14
06
Bid on n-procure
Date of opening of Price Bid Will be intimated later on
07
on n-procure
08 Time Limit of work
One year from the date of commencement of
Work.
09 Earnest Money Deposit
Rs. 5,000/10 Security Deposit
5 % of the contract value
11 Tender Fee ( Non refundable) Rs. 750/12 Validity of acceptance of EOI 120 days from the date of opening of technical
bid.
The UGVCL reserves the right to reject any or all Tenders or accept any tenders without
assigning any reason thereof.
03
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 2 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
IMPORTANT:
A. The earnest money will be accepted in Cash or by Demand Draft on any
Nationalized Bank situated at Mehsana drawn in favour of “UGVCL”.
B. Tender fee may be paid along with submission of tender and its receipt to be kept
in the cover containing EMD, for respective tender. “All the relevant documents of
tenders to be submitted physically” will be received only by Registered Post A.D. or
Speed Post addressed to Chief Engineer, UTTAR GUJARAT VIJ COMPANY LTD.,
Corporate Office, Visnagar Road, Mehsana : 384 001 ( NG). “NO COURIER
SERVICE OR HAND DELIVERY” will be allowed. The Agency must have executed
work of similar nature and magnitude successfully as per work experience criteria,
prior to the date of opening of technical bid of the tender.
C. Demand Draft/Money receipt for Tender Fee & EMD, valid registration certificate
and valid solvency certificate not older than 12 month shall be submitted in
electronic format only through on line (by scanning) while uploading the bid. This
submission shall mean that E.M.D. & Tender fee, valid registration certificate and
valid solvency certificate are received for purpose of opening the bid. Accordingly
offer of those bidders shall be opened whose documents are received
electronically. However, for the purpose of realization of D.D., bidder shall send
D.D. in original through R.P.A.D. or Speed post only so as to reach the office of the
Tender inviting authority -- within 7 days from last date of on line submission of
tender. i. e. from Dtd.31-3-2014 to Dtd.07-04-2014.
D. Any technical questions, information & clarification that may be required
pertaining to this EOI should be referred to Chief Engineer(Operation), UGVCL,
R&C office, Visnagar Road, Mehsana -384001 before Pre-Bid meeting.
E. If bidder will not submit D.D. of Tender fee & EMD in original OR copy of money
receipt in case of payment of tender fee & EMD made in cash the penaltative
action shall be initiated towards defaulter contractor to keep his registration in
abeyance and cancellation of E-Tendering code for a period of one year as per
Government of Gujarat Circular Dtd.27/11/2008.
F. Any deviation found in Data/Details/Documents between on-line offer (etendering) and physically submitted documents of bidder, offer of the same bidder
will not be considered and further communication in the matter will not be
entertained.
G. Bidders have to submit Technical Bid and Price Bid in electronic format only on
above mentioned web site after digitally signing the same. Offers which are not
digitally signed will not be accepted. Offers in physical form will not be accepted in
any case.
H. Bidders who wish to participate in online tenders will have to procure / should
have legally valid Digital Certificate as per Information Technology Act-2000 using
which they can sign their electronic bids. Bidders can procure the same from any
of the license certifying Authority of India OR can contact (n) code solution – a
division of GNFC Ltd., who are licensed certifying Authority by Govt. of India.
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 3 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
Notes:
1.
2.
Seal and signature at All the pages of Bid is MUST.
EMD COVER MUST CONTAIN THE FOLLOWING :
2.1 Details & documents of tender fee.
Details and document (commercial terms and conditions) of the tender for EMD
requirement
2.2
2.3 Registration certificate with Council of Architecture for principal Architect duly renewed.
2.4 Work execution certificate of similar nature and magnitude.
List of orders executed in last three years (including works executed in UGVCL) along with
copies of satisfactory completion certificate obtained from respective department
2.5
2.6 List of works tendered / in hand works along with copies of orders
2.7 Service tax Registration certificate
2.8 Details of personnel
•
In absence of any of the above, the consideration of Bid of the Agency will be at the
discretion of the UGVCL.
3. See “Notes for qualification” in Technical bid of tender carefully.
4.
5
6.
Security Deposit
The security deposit is applicable as per clause no (2) of Condition of Contract.
Time Limit
Time limit for the completion of work is 12 months, from the date of written order to
commencement of work.
In case UGVCL finds that there is an attempt of cartel in the prices, UGVCL reserves the right
to consider or reject any or all the parties offer without assigning any reason thereof.
DELAYED AND LATE TENDERS :NO TENDER AND SAMPLE SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE
RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF
7.
DELAYED DUE TO POSTAL SERVICE OR ANY OTHER REASONS AND UGVCL SHALL NOT
ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT OF TENDER / SAMPLE. ANY
CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED.
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 4 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
INSTRUCTIONS TO THE BIDDERS.
1 Late or Delayed tenders
No tender shall be accepted / opened in case of receipt after due date and time of
tender, irrespective of delay due to postal services or any other reasons and the UGVCL
shall not assume any responsibility for late receipt of tender.
2 Submission of bid
The tenders are to be submitted by the intending bidders in single envelope with two
separate sealed and super scribed envelopes as listed below inside this envelope.
Envelope No.1: EMD Cover
Envelope should contain tender fee Draft /EMD draft/ Receipt in one cover.
Envelope No.2: Technical Bid
Envelope should contain Technical bid and Pre-Qualification bid data, Presentation &
related documents etc. in another envelope.
Tender fee & EMD cover of envelope-1 will be opened first & tender without tender fee
& EMD shall be rejected outright. Two separate demand draft for tender fee & EMD
should be submitted. If tender fee & EMD are paid in cash, the copy of money receipt of
the same shall be submitted.
The Technical and pre qualification bid details specification of envelope No.2 will be
opened of those bidders who fulfills the criteria of tender fee & EMD on verification of
cover no.1 of envelope-1.
The agency, whose bid considered and declared as technically qualified will be called for
Presentation on conceptual design of the Project. Evaluation committee of UGVCL will
analyze the conceptual design and Price bids of only qualified bidders will be opened
who scored more than 70 marks in the Presentation.
Bidders have to submit Price Bid in electronic format only on above mentioned web site
after digitally signing the same. Offers which are not digitally signed will not be
accepted. Price bid in physical form will not be accepted in any case.
3 Tender fee and EMD
The Earnest Money Deposit and tender fee will be accepted by cash or Demand Draft
on any Nationalized Bank payable at “MEHSANA”, & drawn in favour of “UTTAR
GUJARAT VIJ COMPANY LIMITED”. Tender without EMD and tender fee shall be outright
rejected. Two separate demand draft for Tender fee and EMD should be submitted with
technical bid.
4. Pre-Bid Meeting
Pre-Bid meeting is arranged on 18-03-14 @ 12.00 Hrs at R&C Office, Mehsana. The
Architect/Architectural firm may submit their queries / suggestions if any regarding EOI
to the Chief Engineer(Operation), UGVCL, R&C office, Mehsana in writing before Pre-Bid
meeting. Alternatively they may submit their queries /Suggestions through e-Mail also
at the e-Mail address of [email protected] before Pre-Bid meeting.
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 5 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
4 Other conditions:
A. The bidders shall note that no deviations from the general terms & conditions of the
contract or commercial Conditions with this bid are acceptable & it will be presumed
that the bidder agrees entirely with it.
B. All royalties, Sales Tax ,VAT, toll tax, local tax, development charges, works contract
taxes & any other taxes etc. in respect of this contract shall be payable by the
Consultant & UTTAR GUJARAT VIJ COMPANY LIMITED will not entertain any claims
whatsoever in this aspect. Any statutory variation in future towards the above
mentioned taxes and imposing any new tax that shall also be payable by the
consultant. UTTAR GUJARAT VIJ COMPANY LIMITED shall not entertain any claim of
whatsoever nature, during or after the completion of this tendered work. Proof of
such payments made by the Consultant to the appropriate departments shall be
produced to UTTAR GUJARAT VIJ COMPANY LIMITED failing which appropriate
amount shall be withheld on getting information/ instruction from the concerned
departments.
However Service tax shall be paid extra as per prevailing Government rules.
Architect has to submit the proof of service tax payments made to concern
department before final payment otherwise appropriate amount shall be withheld
by UGVCL.
C. The bidder shall carefully study the scope of work to be carried out and site situation
etc. The UGVCL will not pay any extra or rate difference for any reason in case the
Consultant claims after acceptance of contract to have misjudged the work.
D. Bidders must quote firm price only, till completion of work under contract & this is to
be confirmed by bidder while submitting his offer.
E. No price escalation on any account will be payable.
F. UGVCL reserves the right to delete any item of the estimate submitted by consultant
and Consultant shall not have any right to claim on this account. The payment will be
made on actual work carried out.
G. Submissions of tender by a Consultant imply that he has read the instructions and
condition of contract herein contained and has made him aware of the scopes and
specifications of the work to be done. These rules and directions shall form part of
the contract.
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 6 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
TERMS & CONDITIONS OF CONTRACT
1.1 INTERPRETATIONS
1.1.1 UGVCL shall mean UTTAR GUJARAT VIJ COMPANY LIMITED and the “Accepting
Officer” means the officer who is authorized to sign and signs the contract on
behalf of the “UGVCL.”
1.1.2 Architect/ Architectural Firm mean the person / Agency who is awarded the
contract.
2. SECURITY DEPOSIT:
Successful tenderers shall have to furnish the security deposit @ 5% of the contract
value within 10 days from the date of receipt of L.O.A. The Security Deposit can be paid
in form of Demand Draft of Nationalized Bank Payable at MEHSANA or in the form of
Bank Guarantee of Nationalized Bank in approved format of U.G.V.C.L. Detailed order
will be placed only after payment of SD.
The security deposit will be refunded only after three month of successful completion
of all related activities of proposed Project work of UGVCL.
3. TENTATIVE PROGRAMME:
It is possible that the work may prolong beyond the stipulated time limit due to various
problems. The Architectural/Consultancy Services shall have to be rendered / extended
without any extra charges, as per the specifications. The consultancy charges shall
remain firm for entire duration of contract.
4. CO-ORDINATION:
1. The Architect / Firm of Architect shall work closely with UGVCL and promptly carry
out their part of the work to enable the completion and commissioning of the
project within the stipulated time. The UGVCL on its part shall also closely cooperate with the architect /Firm of Architect at all times for architectural
/Construction Services in order to ensure timely placing orders and awarding of
contracts. The Architect / Firm of Architect will rendered his services quickly for all
the work stipulated in the scope of this specification so as to enable satisfactory
and early completion of the project. For delay in the part of Architect / Firm of
Architect appropriate penalty shall be recovered from the Architect as per clause
No. 18 of tender terms & conditions of contract.
2. The price quoted by Architect / Firm of Architect shall also include all travel, living
and incidental expenses of visit of consultant or his personal at site or UGVCL,
Mehsana as and when required by UGVCL. Any type of legal fees / incidental
expenses, etc. for the court case matter if any, should be borne by the Architect
/Firm of Architect. No extra charges will be payable in any such cases.
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 7 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
5. TIME LIMIT FOR CONSULTANCY WORK:
The total scheduled time limit is 12 (Twelve) months from the date of issue of letter of
commencement of consultancy work by CE (OP), UGVCL, Mehsana. However time limit
may be extended till the completion of ongoing Project. (For actual execution of work
where designing part is completed.)
6. ADDITIONAL SERVICES:
At the specific request of UGVCL the Architect / Firm of Architect shall provide any
additional services which are not listed in these specifications at the rates to be
mutually agreed upon.
7. CUSTODY OF DRAWING DOCUMENTS:
Original drawing, bills of material and computation of instruments of service, shall
remain in the custody of the Architect / Firm of Architect. However UGVCL will be
entitled at all times to have unrestricted use thereof. After completion of work, the
drawing structured maps and other documents, approval etc. shall be handed over to
UGVCL All hard copies & soft copy.
8. PERT CHART:
The prospective tenderers / Architect / Firm of Architect should furnish a PERT or BAR
chart showing the time required for this work and details of various items of work to be
done by them indicating also the period of supply requirement for completion of civil
works, erection and completion, etc.
9. ASSIGNMENT:
The rights and liabilities of the Architect / Firm of Architect shall not be assigned or
transferred by them without the prior consent in writing of UGVCL to any other person,
firm or organization.
10. TERMINATION AND FORCE MAJEURS:
1. By giving written notice to the Architect / Consulting Engineers of fifteen days, UGVCL
may at any time for any cause terminate the work by Architect / consultant under
this specification in whole or in part.
2. Whether terminated for cause or convenience, payment to be made to the
Architect / Consulting Engineers in such an event shall amount to the actual work
done and calculated pro-rata and not the lump sum amount payable under the
normal conditions for the successful completion of the entire work.
3. In the event of termination of the contract the Architect / Consulting engineers shall
deliver to UGVCL all data, designs, plans, specifications and other documents for the
project up to the date of termination of the contract.
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 8 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
4. The Architect / consulting engineers shall be excused only for delays in performance
of their work if such delays arise from unforeseen causes beyond the control and
without the fault or negligence of the Architect / Consulting engineers, including but
not restricted to Acts of God, acts of public enemy, act of UGVCL in either its sovereign
or contractual capacity, fires, floods, restrictions, strikes, freight embargoes, unusually
severe weather provided that the Architect / Consulting engineers within 10 days from
the beginning of any such delay notify UGVCL in writing of the cause of delay.
11. AMOUNT OF WORK
If for any reason, the whole or part of the work envisaged in this documents needs to
be curtailed/ suspended after award of the contract then the fees payable to the
Architects/Architectural firms shall be determined with reference to the breakup
agreed upon for the various stages of work, duly taking in to account the work actually
carried out by the Architect. The decision of the employer as regards actual quantum of
work carried out as well as the amount payable thereof shall be final and binding on the
Architect /Architectural firms.
12. COMPLETION OF CONTRACT
Acceptance of the facilities /part of the facilities & putting them to use by the UGVCL
does not constitute final completion of the contract. The contract shall be deemed to
be executed in full and final only, when the Architect has fully discharged all his
obligations in terms of the contract.
13. GUARANTEE
The Architect shall take full responsibility for the services performed by them. The
Architect shall adhere to standard good practice for adequacy and technical soundness
of the services provided by them.
14. STATUTORY RULES & REGULATIONS
The Architect will abide by the rules, regulations, by-laws & statutes etc. prevailing &
imposed by the Government /Semi Government and other local governing bodies for
execution of this job.
15. STATUTORY PAYMENTS
All the statutory payments to be made to local authorities shall be directly made by
UGVCL on receipt of demand note or intimation from the consultant along with demand
Note. However if any such payments are made by the consultants with prior intimation
to UGVCL, the same shall be reimbursed on submission of the original receipts.
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 9 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
16. ARBITRATION:
All questions, disputes or differences whatsoever which may at any time arise
between the parties to this agreement touching the agreement or subject matter
thereof, arising out of or in relation there to, shall be referred to the decision of the
Sole Arbitrator appointed by the M.D, UGVCL for that purpose, who shall be a retired
High Court Judge or a retired District and sessions Judge, and the decision of the said
Arbitrator shall be final and binding upon the parties. Reference to the Arbitrator shall
be governed by the provision of the Arbitration & Conciliation Act 1996 as amended
from time to time and the rules made there under:
17. JURISDICTION
All the Disputes arising out of or in any way connected with the agreement shall be
deemed to have arisen in Mehsana and only the courts in Mehsana shall have
jurisdiction to determine the same.
18. PENALTY:
In case if the project suffers for the reasons attributable to the Architect /Architectural
firms / Consultant, UGVCL reserves the right to levy the penalty @ ½ % per week for the
period of delay, on the amount of whole contract value subject to a maximum ceiling of
10% of contract value. However, necessary extension in time limit of work will be
granted by UGVCL in case the reasons for delays not attributable to the architect / Firm
of Architect, in the opinion of UGVCL without any financial compensation by UGVCL.
The Architect Consultant shall have to deliver all the tender documents / architectural
working drawings/construction drawings etc. within first 4 (Four) months from the date
of issue of letter of commencement of work. Appropriate penalty shall be levied to the
Architect / Architectural firms only for delay in first 4 months period, out of total time
limit. No penalty shall be levied on the Architect/ Architectural firms for delay in
remaining period on part of the construction agency. However, delay on part of the
Architect / Firm of Architect; penalty @ ½ % per week as above will be deducted from
his bills.
19. TENDER AND CONTRACT FOR WORKS:
A booklet for terms and conditions for tender and contract for works which can be seen
in the office of ACE (CIVIL) shall be binding to the bidder and shall be applicable for the
contract. Further, in case where the terms conditions mentioned above in the tender
are conflicting with those mentioned in the booklet “ TENDER AND CONTRACT FOR
WORKS”, the terms and conditions of the tender stated above will prevail over those in
the booklet “ TENDER AND CONTRACT FOR WORKS”.
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 10 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
EOI Specifications for Consultancy Services for Architectural, Structural & Interior
designing and allied Services for UGVCL Division and Sub Division Office at Village
Ambli, AHMEDABAD.
1.0 General
1.1 Uttar Gujarat Vij Company Limited (UGVCL) is seeking Expressions of Interest (EOI)
from reputed and reliable Architects / Architectural firms to provide comprehensive
Architectural, structural and interior designing Services for Division, Sub Division
Office, Data Centre at Village Ambli, AHMEDABAD. The validity of the EOI will be for
a period of 120 days from the date of opening of technical bid.
1.2. The building should reflect a forward looking, transparent, organization of
transformation and empowerment and exhibit the potential of becoming a
landmark building.
1.3 The proposed built up area is approximately 1200 Sq. M. and may be
accommodated in more than one structure.
1.4 Approximate Project cost shall be Rs.2.00 Crore.
1.4 UGVCL needs to develop corporate elegance to its outlook using services of
prominent consultants.
1.5 UGVCL shall provide a copy of site plan showing site boundaries as well as area and
facility requirement in the proposed offices.
2.0 SCOPE OF ENQUIRY:
The enquiry calls for Architectural, Structural & Interior Designing Consultancy Services
for Division and Sub Division Office at Village Ambli, AHMEDABAD. These specifications
outline the requirement of Architectural, Structural & Interior Designing Consultancy
Services only. It is not the intent to specify and outline here all the minute details of
services expected from the Architects / Architectural firms. All items required to be
designed, and engineered for the Project at Ambli, Ahmedabad falls under scope of
Consultant. Integrated working of the whole system of the Project is deemed to be
included in the scope of services under this specification whether specifically
mentioned herein or not. The Architects/Architectural firms will render all necessary
comprehensive and effective services required in every respect to ensure smooth and
timely completion of the project. The Architects/Architectural firms will render / extend
their services till completion of Construction and commissioning use of proposed offices
at Ambli. On completion of construction work consultant has to take Building use
permission from competent authority. In addition to the offices /buildings mentioned
above, there may be other structures, offices which needs not to be designed but are
to be accommodated in present lay out, in such case no extra payment shall be
admissible for such services where designing of structure is not involved.
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 11 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
3.0 Scope of work & Services:
The Consultant is required to provide complete architectural and other related services
as specified under:
Preparation of Architectural designs (various options) of Layout and office buildings as
per by laws and getting it approved from client – the process will involve the following
detailed steps:
a. Taking client instructions and preparation of design brief, ascertain client’s
Requirements, examine site constraints / potential and prepare the design brief
for Client’s approval.
b. Prepare a report on site evaluation including site survey and testing of Soil Bearing
Capacity as per norms.
c. Prepare conceptual design (various options) with reference to requirements given.
d. Modify the conceptual design incorporating changes suggested by client, to
prepare preliminary drawings, sketches, study model etc. for clients approval and
to prepare estimate based on prevailing PWD SOR & Market rate analysis.
e. Preparation of Architectural schematic drawing and details based on the approved
concept plan.
f. Preparation of drawings necessary for client and seeking statutory approvals of
AUDA/ Nagarpalika and other statutory body/local authority and ensure the
compliance with codes standards and legislation as applicable and obtaining their
approval. (Note –obtaining all the statutory approval is in the scope of work of
Architect / Architectural firm). All the official charges which are to be paid to
Concern AUDA/ Nagarpalika or any other organizations will be paid by U.G.V.C.L.
g. Preparation and issue of all working drawings and details as listed below for
inviting tenders and for proper execution of work during construction. Any report,
Drawings / details must be issued in 10 hard and 1 soft copies.
i. Architectural design
ii. Structural design
iii. Sanitary & Plumbing, water supply, waste disposal system design
iv. Rain water harvesting system design
v. Electrical system design
vi. HVAC/ Ventilation system/ Mechanical system design/ LV system for DATA center.
vii. Electronics communication system
viii. Fire detection, fire protection and security system
ix. Site development
x. Landscape design
xi. Environment Clearance if required
xiii. Any other drawings as required by the contracting authority.
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 12 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
h. Design / drawings will be the property of U.G.V.C.L. and Architect / Architectural
firm shall not claim any extra cost for any repeat use of design / drawings.
Architect / Architectural firm shall supply to the UGVCL, the originals of approved
drawings and 5 sets of certified copies drawings. Architect has to provide soft
Copies of all drawings, Estimate, measurement sheet etc. Without any extra cost.
i. Architect / consultant shall submit item wise estimate of work showing
quantities of each item, item description, rate of item as per prevailing SOR of
PWD Ahmedabad district, rate analysis of each item, detailed measurement of
each item etc. in Duplicate for obtaining financial approvals of Competent
Authority. However, U.G.V.C.L. reserves the right to delete/omit the item work at
its discretion and payment will be reduced accordingly. Estimate for civil
construction work & Interior designing should be submitted separately.
j. To prepare draft tender specification for building giving details such as schedule
of quantities (Schedule-B). Detailed item wise specifications of the work, Bid
drawing, instructions to the tenderers, commercial conditions of U.G.V.C.L. etc.
k. To prepare small size model of proposed Project.
l. Architect / Architectural firm shall submit the working drawings of Architectural,
structural, electrical, plumbing, fire fighting, landscape, Rain water Harvesting
etc., Architect /Architectural firm shall have to submit reproducible prints of
designs, calculations, and construction drawings to UGVCL.
m. To visit the site periodically during execution of Project and give technical
guidance to the officers of UGVCL. The visit fees shall be included in the quoted
amount for this work.
n. Participating in Technical discussion with bidder prior to/after opening of
technical / price bids and carrying out technical evaluation / assist U.G.V.C.L. in
evaluation of tender of the offers received and recommending technically
suitable vendor(s) for awarding contract to building contractor.
o. Preparation of completion drawing.
p. Obtaining all necessary clearance from Statutory or any other authorities for the
commencement of work, at different stages during execution of work etc.
q. Obtaining final building completion certificate / Occupancy certificate / Part
occupancy certificate from competent authority.
4.0 Eligibility Criteria
4.1 Bidder’s Experience: The bidder may either be an Indian architectural firm with 5
years’ experience or a consortium of at most three firms led by an Indian
architectural firm with 5 years’ experience. The requisite deed of formation
/association/registration etc. should be submitted in support so that the legal
credentials can be established.
SIGNATURE OF ARCHITECTURAL AGENCY
(With rubber stamp/seal of the company)
Page 13 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
All individual firms and each partner of a consortium are requested to submit the
complete information. No specific format is to be filled by the joint venture however
assessment of consortium will solely depend upon the data of leading firm. Nationality
information should be provided for all owners or applicants of a partnership or
individually owned firms.
4.2 Bidder should not be under liquidation, court receivership or similar proceedings.
The bidder to give documentary evidence of being presently registered with Council
of Architecture and that he has not faced punitive or suspension by Council of
Architecture. The bidder should also furnish documents in support of the legal
status of the firm or self, like registered partnership deed, registration deed under
Companies Act, sole proprietorship etc.
4.3 The bidding Architect /Architectural firm is required to submit a complete list of
consultants, specialists, and experts (each with a minimum of experience as
indicated below), who shall be engaged for engineering and detailed design of the
project by the bidder. The qualification of the Consultants, Specialists etc. is
indicated below along-with the minimum experience. The experience shall be duly
supported by proper document. Bidders will be solely responsible for the
correctness and accuracy of such documents produced in support of qualification
and experience. Needless to say that the minimum requirement of the personnel
listed below has to be fulfilled, otherwise, bid will be summarily rejected.
SR.
CONSULTANT
NO.
QUALIFICATION
Architect
1.
2.
Structural consultant
3.
Electrical Consultant
4.
Plumbing
and sanitary
services (PHE) consultant
5.
6.
Heating,
Ventilation,
conditioning consultant
Fire System Consultant
7.
Landscape architect
B. Arch having valid Registration of Council of
architecture having minimum 5 years’ experience
in relevant field.
M.Tech/M.E. in Structures having approved license
& minimum 3 year’ experience in relevant field.
B. Tech/B.E. in Electrical having minimum 3 years’
experience in relevant field.
B. Tech/B.E. Civil having minimum 3 years’
experience in relevant field.
Air- B. Tech/B.E. Electrical or Mechanical having
minimum 3 years’ experience in relevant field.
Graduate having minimum 3 years’ experience in
relevant field.
B .Arch having minimum 3 years’ experience in
relevant field.
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4.4 Annual Turnover:
The Architect/ architectural firm shall have an average annual turnover of not less than
Rs. 50 lacs as per audited financial results (to be submitted) in last three financial years
up to the date of the submission of the bid. (Year 2010-11, 2011-12 & 2012-13)
4.5 Work Experience:
4.5.1 The bidder should have successfully completed one similar work (defined below)
for any Central Govt. / State Govt. / PSU / Autonomous Body controlled by
Government/ Private organization in respect of consultancy work of single project
value not less than Rs.2.0 Crore during last three financial years up to the date of
the submission of the bid. (Work may have started before three years but should
have been completed in last three financial years satisfactorily.)
Work done for reputed private organization shall be considered only if
documentary proof of income tax deductions at source made by such private
organization for the respective work is furnished to corroborate the facts, along
with (additionally) a completion certificate from client. In such cases the decision
of UGVCL for considering eligibility based on work done for private organizations
shall be final and binding. No reasons shall be furnished for rejecting eligibility.
4.6 Definition of Similar Work:
Similar work means Architectural Consultancy Service for construction of office building
of two or more than two floors having total built up area not less than 1200 Sq.Mt. and
the surrounding premises. It includes all interior & exterior work, services, utilities,
electrical, landscaping, facade lighting, etc.
4.7 Location of the Architect/ Architectural firm:
In case of bidder having registered office outside Gujarat, the address of the Gujarat
office (essential and required) and communication numbers that should be available
during working hours must be communicated to UGVCL. It is preferable that Gujarat
office is at Ahmedabad. The Gujarat office should be non-residential and should be in a
position to respond and communicate all services related to consultancy.
4.8 Failure to meet the above eligibility criteria will render the bid to be summarily
rejected. Therefore, the bidder shall in his own interest furnish complete documentary
evidence by way of copies of work orders, work completion certificates, experience
certificate of personnel, balance sheets and profit and loss accounts statement audited
by Chartered Accountant in the first instance itself, in support of their fulfilling the
above qualification criteria. UGVCL reserve the right to complete the evaluation based
on details furnished in the bid without seeking any additional information.
SIGNATURE OF ARCHITECTURAL AGENCY
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Page 15 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
5.0 Selection Procedure:
5.1 The firms found eligible as per the eligibility criteria mentioned at Para 4.0 above
will be further evaluated based on following documents.
A. Architect / Architectural firm having registered with Council of Architecture
before 05 years.
B. Architect / Architectural firm must have average annual turnover more than Rs.
50.0 lacs in last three financial year.
C. Architect / Architectural firm must have completed single consultancy work of
similar nature of project value Rs. 2.00 Crore magnitude wise having more than
1200 Sq.Mt. built up area.
The bidder shall furnish complete documentary evidence by way of copies of work
orders, work completion certificates, experience certificate of personnel, balance
sheets and profit and loss accounts statement audited by Chartered Accountant in
the first instance itself, in support of their fulfilling the above qualification criteria.
5.2 The committee constituted by the competent authority of UGVCL will evaluate the
technical bid parameters as indicated at Para 5.1 above and based on the eligibility,
bids will be evaluated technically and technically qualified bids will be processed
further. UGVCL shall qualify for stage II of the selection process all firms who are
technically qualified.
5.3 The Process enumerated above will complete STAGE-I of the technical Bid
qualification.
5.4 Stage-I qualified bidder will have to give Presentation as a part of technical bid.
Presentation may be in front of two tier committee or single tier depending upon
the Nos. of Architect /Architectural firm qualified in technical evaluation stage-1.
If two tier committee will be there, then Bidders qualified in Primary evaluation
committee will be called on by final evaluation committee for Presentation.
STAGE – II – Technical Bid
6.0 The selected bidders in STAGE-I will have to give presentation as a part of Technical
bid on the following aspects.
I. Presentation of Similar Project completed by Organization in City area.
II. The proposed concepts of developments of office building indicating the cost
benefit analysis.
III. Techno economic viability with respect to surroundings.
IV. The final proposal indicating cost benefit analysis.
SIGNATURE OF ARCHITECTURAL AGENCY
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Chief Engineer (Operation)
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The venue & time of Presentation shall be intimated separately to the participants. The
hard copy of the presentation shall be submitted to UGVCL before three working days
of date of Presentation.
The committee constituted by the competent authority will evaluate the Presentation.
The Presentation shall be evaluated by the committee based on the following criteria.
Sr.No.
1
2
3
4
5
Criteria
Techno economic viability report
Utility of space
Design considering aesthetic, functional efficiency aspects etc.
Landscaping
Structural stability, Seismic resistant, Fire safety aspects in Architectural design
7. CRITERIA FOR ACCEPTANCE OF TENDERS:
Those Architect /Architectural firm /Consultants who qualified by single tier or two
tier committee shall only qualify for the consideration of opening of their Price Bid.
8.0 Other Conditions
8.1 UGVCL reserve the right to assess Bidder's capability and capacity to execute the
work using in-house information by taking into account other aspects such as
manpower and past performance.
8.2 UGVCL shall not be responsible for any expense incurred by bidders in connection
with the preparation & delivery of their bids, site visit and other expenses incurred
during qualification process.
8.3 UGVCL reserves the right to reject any or all bids at their sole discretion without
assigning any reason thereof.
8.4 Canvassing in any form by the bidder or by any other bidder on their behalf may
lead to disqualification of their Bid.
8.5 EOI fee may be paid along with submission of proposal in EMD cover, for respective
EOI. “All the relevant documents of EOI to be submitted physically will be received
only by Registered Post A.D. or Speed Post addressed to Chief Engineer (Operation),
Uttar Gujarat Vij Company Ltd., Corporate Office, Visnagar Road, Mehsana : 384
001 ( NG). “NO COURIER SERVICE OR HAND DELIVERY WILL BE ALLOWED” UGVCL
takes no responsibility for delay, loss or non-receipt of bid Document. EOI may be
down loaded from UGVCL website www.ugvcl.com (For view & down load only).
8.6 In view of tight project schedule, Bidders are requested not to seek any
extension in due date of submission of bids.
SIGNATURE OF ARCHITECTURAL AGENCY
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Chief Engineer (Operation)
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9. Responsibility of the Architect/Architectural Firm (Consultant):
9.1 Consultant's services shall be performed as expeditiously as possible with
Professional skill and care. Consultant will ensure and maintain the orderly
progress of work. Consultant shall submit a schedule for the performance of
its services to the Contracting Authority. This may be adjusted as the project
proceeds. The time schedule will include allowances for periods of time
required for the Contracting Authority's review and for approval by
Government authorities, which have jurisdiction over the project. Consultant
or the Contracting Authority, except for reasonable causes as indicated in the
Time Schedule, shall not exceed time limits.
9.2 The Consultant shall be responsible for all Partners, Sub-Consultants and
other Associates, who are included for the activities of this project.
9.3 Consultant shall accept the trust and confidence reposed in them by the
Contracting Authority to provide professional skill and judgment.
9.4 Consultant’s services shall be performed in accordance with the recognized
Professional standards.
10. MODE OF PAYMENT
The Lump-sum fees in respect of the above work as per order shall be paid in
stages for the completed work, in the manner laid down as follows. The activities
mentioned in each stage are generally based on their sequence for completion of
the work. However if the Architect/Architectural firm feels that certain activity
cannot be completed along with or subsequent to the other activities of
particular stage or if it is necessary to take up the activity mentioned in later
stage along with any of the stage, the Architect may complete the activities as per
requirements. In that event the proportionate payment of the particular stage
may be released at the discretion of Chief Engineer for the completed activities of
the stage.
The UGVCL shall pay fees to the Architect in stages as given below subject to
deduction of taxes as per statutory requirement.
SIGNATURE OF ARCHITECTURAL AGENCY
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Chief Engineer (Operation)
UGVCL: MEHSANA.
PAYMENT SCHEDULE:
Sr. Activities
1
2
1
2
3
4
1
1
2
3
1
2
1
2
% age of
total
executed
amount
Stage-I
Submission of Preliminary sketch design & getting approval from UGVCL
Preparation of 3-D view
Stage-II ---- Drawings & estimate as applicable in each building.
Preparation & submission of Architectural, Structural, electrical, plumbing,
HVAC, fire fighting, Landscape drawings and any of the services required in the
building, detailed working drawings required for the execution of the project
satisfactorily along with ten sets of drawings and CDs.
Preparation & submission of structural drawing of the building confirming to
latest IS code sufficient to explain structure system of the building with bar
bending schedule.
Submission of all design calculation such as structural, various services etc.
Preparation of bill of quantities & detailed cost estimate of the project for all
the phases as per PWD SOR of Ahmedabad district.
Stage-III
Submission of final tender documents with specification & drawing.
Stage-IV
Obtaining NOCs/ Approval from various authorities as required for sanction of
building plan
Getting demand notice from local authority for sanction of building plan
Getting approval from all statutory /Local authorities and submission of all
approved drawings to UGVCL along with required numbers of sets of true copy
of drawings along with reproducible tracings.
Stage-V
Periodic supervision of the construction work up to completion.
Revision of working drawing as per site requirement.
Stage-VI
Getting all necessary certificate /clearance from all statutory /local authorities
for commencement and during course of construction and obtaining
completion certificate or part completion certificate phase wise after
completion of the Project.
Submission of required sets of As-built /completion drawings for all aspects of
the buildings including utilities along with original tracing & CD to UGVCL.
Total of all stages ----- 100% of the total fee payable
10%
30%
5%
15%
25%
15%
Remarks:
1. Payment will be made on actual executed Project cost. However maximum
payment will be made considering total project cost of Rs.2.0 crore irrespective
of actual cost of execution.
2. Interim payment will be released based on the Project cost approved by UGVCL
based on BOQ submitted by Architect /Architectural firm.
SIGNATURE OF ARCHITECTURAL AGENCY
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Page 19 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
Appendix-1
Company / Firm Related Information
All individual firms and each partner of a consortium are requested to complete
the information in this form. Nationally information should be provided for all
owners or application that is partnerships or individually owned firms.
1
Name of the Firm :
2
Nationality :
3
Address :
Registered Office
Head Office
4
5
6
7
8
Mobile:
Land line:
Fax:
e-Mail:
Website:
Year of Incorporation /Registration
Main lines of Business & since
a):
b):
c):
d):
Constitution
a) Individual
b) Sole Proprietorship concern
c) Partnership firm
d) Public Ltd. Co.
e) Private Ltd. Co.
If Partnership firm, names of the
partners / If Company name of the
Director
a):
b):
c):
d):
Name of Authorized signatory for
this assignment
Nationality
SIGNATURE OF ARCHITECTURAL AGENCY
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Chief Engineer (Operation)
UGVCL: MEHSANA.
9
Place of Business:
10
Full time technical staff in
Applicant’s employment
a) 1 senior Architect (with more
than 5 yrs. Experience)
b) 2 Graduate or Post Graduate
Architects with more than
3 yrs. Experience)
1)
2)
Expression of Interest documents
fee enclosed
Demand draft No./Cash receipt no.
Amount & date of issuing Bank &
branch/ UGVCL Receipt no.
DD drawn in favor of
11
12
13
14
Earnest Money Deposit enclosed
Demand draft No./Cash receipt no.
Amount & date of issuing Bank &
Branch/ UGVCL Receipt no.
Certificates
1) I / we (including all partners) certify that I / we have read the terms of
condition of Expression of Interest for selection of Consultants in UGVCL as
amended up to date and shall abide by us.
2) I / We certify that the information given above is true to the best of our
knowledge. I / We also understand that if any of the information is found
wrong, I am / we are liable to debarred.
Signature(s) of applicant (s): Name & Signature
1.
2.
3.
SIGNATURE OF ARCHITECTURAL AGENCY
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Chief Engineer (Operation)
UGVCL: MEHSANA.
Appendix-2
FINANCIAL STATUS
Annual turnover of last three years of the Company.
[Bidder shall submit the information in the Format detailed here under]
Supporting Documents must be attached.
Sr.
No
1
Year
2
Turnover in Rs.
3
Remarks
4
2010-11
2011-12
2012-13
SIGNATURE OF ARCHITECTURAL AGENCY
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Chief Engineer (Operation)
UGVCL: MEHSANA.
APPENDIX-3
Bidder’s Experience
A List of Similar jobs executed by the Bidder year wise with Name & address of
person whom reference can be made, by the UGVCL, if required necessary.
[Bidder shall submit the information in the Format detailed here under]
Supporting Documents must be attached.
Name of the Value
of
Project
& project
Period
Sr.
Client
completed as per
No
name/firm
Contract
Rs.
1
2
3
4
Actual
Period
for the
Completion
of
the
supply
5
SIGNATURE OF ARCHITECTURAL AGENCY
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Date
Of
Completion
6
Persons
to
whom
Reference
may be
made
7
Chief Engineer (Operation)
UGVCL: MEHSANA.
Appendix-4
Brief Details of Similar Projects executed in last 3 years.
• NOTE:
a. Maximum 5 projects shall be specified in the following format starting from the
highest value.
b. Amongst these projects at least one project shall be completed in last 3 years
having built up area of 1200 Sq.Mt. The same shall be highlighted.
Sr.No. Description
Details
1
Name of Project
Type of Project
2
Detail description of work with associated
facilities awarded to the Consultant
3
Total Built up Area (as per the approved
drawings)
4
Project Cost (Actual)
5
Name of Client
6
Postal address of Client
7
Whether any Sub Consultant was involved (if
yes, than specify their area of participation
in the project)
8
Project Start Date
9
Completion Date
10
Special feature designed in the project
NOTES:
1) Project Completion Certificate from Client
2) Photographs & necessary drawings shall be submitted (A3 size)
3) Any other specific details
SIGNATURE OF ARCHITECTURAL AGENCY
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Page 24 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
Appendix – 5
Staff employed by the Consultant
(Brief details for staff employed by the Consultant or sub consultants /
Associates with whom they have working relationship for more than 5 years)
Sr.No. Name
Qualification
A
Senior Architect
Having Experience
more than 5 years
Architect
Having Experience
more than 3 years
Working experience with
Consultant (Since date &
total no. of years.)
1
2
3
B
1
2
3
NOTE: Each Consultant shall note that for the Pre Screening Criteria, grading
evaluation and availability for this assignment, the persons mentioned
in chronological order will be considered.
SIGNATURE OF ARCHITECTURAL AGENCY
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Chief Engineer (Operation)
UGVCL: MEHSANA.
Appendix-6
List of Relevant work done in last 3 years
• Built up area of having minimum 1200 Sq.Mt. (Type of project can be Corporate
Building, Office Building, IT building), Scope of work should include
a. Preparation of Architectural design
b. Preparation of layouts/ design of Structural, Electrical, Plumbing, Interior,
common utilities & Amenities.
c. Preparation of Broad Specifications, Block / detailed Estimates, tender
document and periodical supervision
• NOTE:
a. Maximum 5 projects shall be specified in the following format starting from the
Highest value and same will be evaluated as mentioned in the table.
b. Please mention by Yes/No if the building is a certified Green Building in the
table. If YES, necessary details be provided.
Sr. Name
No. of
Project
Name of
Duration Location & Cost
Contracting (Work
Description
Period) of work
Authority
Project
Total
Certified
Project Green
Building
Area
(in
Sq.Mt.)
1
2
3
4
5
6
NOTES:
1. Attested copies of the latest certificate from the employers shall be attached.
2. Necessary Photographs / Drawings shall be submitted (in A3 format only)
3.Non-disclosures of any information in the Schedule will result in disqualification
of the firm.
4. Kindly fill all project details in supporting Form no. 3-A.
SIGNATURE OF ARCHITECTURAL AGENCY
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Page 26 of 28
Chief Engineer (Operation)
UGVCL: MEHSANA.
Appendix-7
Standard Formats of Curriculum Vitae (CV) for Employment of Firm
Professional Staff
Proposed Position
: _______________________________
Name of the firm
: _______________________________
Name of the Staff Member
: _______________________________
Professional Qualification
: _______________________________
Date of Birth
: _______________________________
Years with Firm
: ________________________________
Nationality
: ________________________________
Membership in Professional Societies: __________________________________
Detailed Tasks Assigned for this Assignment: _____________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
Qualifications:
[Give an outline of staff member’s experience most pertinent to tasks on
assignment. Describe degree of responsibility held by staff member on relevant
previous assignments and give dates and locations. For experience in last fifteen
years, also give types of activities performed and Contracting Authority
references, where appropriate. Use about half page.]
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
Education:
[Summarize college / university and other specialized education of staff member,
giving names of schools, dates attended, and degrees obtained. Use about one
quarter of a page.]
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
SIGNATURE OF ARCHITECTURAL AGENCY
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Chief Engineer (Operation)
UGVCL: MEHSANA.
Employment Record:
[Starting with present position, list in reverse order every employment held. List all
positions held by staff member since graduation, giving dates, names of
employing organizations, titles of positions held, and locations of assignments.
Use about two pages.]
(Note: Kindly provide details of the size / value of the assignment and the
Individual’s person-months input in the assignment)
__________________________________________________________________
__________________________________________________________________
_________________________________________________________________
__________________________________________________________________
Languages:
[For each language indicate proficiency: excellent, good, fair, or poor; in speaking,
reading, and writing]
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, these data
correctly describe me, my qualifications, and my experience.
Date: __ / __ / ____
_______________________
Name of the Staff Member
____________________
Signature
___________________________
Name of the Authorized Signatory
___________________
Signature
SIGNATURE OF ARCHITECTURAL AGENCY
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Page 28 of 28
Chief Engineer (Operation)
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