TENDER NOTICE No. UGVCL/SP/545/2C & 4C LT PVC Cable

TENDER NOTICE No. UGVCL/SP/545/2C & 4C LT PVC Cable
Chief Engineer (P&P) invites On line Tenders for the following supplies. Tender Papers &
Specifications may be down loaded from Web site https://ugvcl.nprocure.com (For view,
down load and on line submission) and UGVCL web site www.ugvcl.com (For view & down
load only). Tender fee may be paid along with submission of tender in EMD cover, for
respective tender. “All the relevant documents of tenders to be submitted physically will be
received only by Registered Post A.D. or Speed Post addressed to Chief Engineer, UTTAR
GUJARAT VIJ COMPANY LTD., Corporate Office, Visnagar Road, Mehsana : 384 001 ( NG).
“NO COURIER SERVICE OR HAND DELIVERY” will be allowed.
1
Tender No.
UGVCL/SP/545/2C & 4C LT PVC Cable
2
Description
3
Quantity
Purchase of 2C x 2.5mm2 & various sizes of 4C LT
PVC Cable
2CX2.5 mm2 – 56000 Coils
4CX4 mm2 – 4600 Coils
4CX6 mm2 – 3300 Coils
4
Estimated Cost
Rs. 468.17 Lacs
5
Tender Fees (Non Refundable)
Rs. 7,500 /-
6
Ernest Money Deposit Amount
1% of Estimated cost of Tender.
7
On Line tender Submission Last Date 27.11.2013 up to 18.00 Hrs.
8
Relevant
Documents
Physically
Submission Date
Date of opening of EMD COVER
Documents & Verification with
Physically submitted documents
Date of On Line Opening of
Technical Bid
Date of On line Opening of Price Bid
(Tentative, if possible)
9
10
11
On or before date 29.11.2013 up to 18.00 Hrs.
(By registered post or speed post only.)
30.11.2013 at 12.00 Hrs.
30.11.2013 at 12.30 Hrs.
7.12.2013 at 12.00 Hrs.
IMPORTANT:
(a) All the relevant documents as per requirement of the Tender also to be submitted
physically along with the Tender Fee, EMD cover in sealed cover on OR before due date and
time. All such documents should be strictly submitted by RPAD/speed post only. Otherwise
the offer will not be considered and no any further communication in the matter will be
entertained.
(b)Any deviation found in Data/Details/Documents between on line offer (e-tendering) and
physically submitted documents (Tender document fee, EMD, Vender Registration, Technical
and commercial documents etc.) of bidder, offer of the same bidder will not be considered
and no any further communication in the matter will be entertained.
Further bidders are requested to submit price bid (Schedule –B) on-line only and not to
submit the price bid in physical from. This is mandatory. If price bid submitted in physical
Date:
Seal & Signature of Tenderer
from, same will not be opened and only on-line submitted price bid will be considered for
evaluation.
Any technical questions , information & clarification that may be required pertaining to this
inquiry should be referred to Chief Engineer (P&P) ,Uttar Gujarat Vij Company Ltd. Regd. &
Corporate Office , Visnagar Road Mehsana -384001
UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.
Yours Faithfully
Chief Engineer (P&P)
UGVCL : RO : Mehsana
NOTE:
In case bidder needs any clarification or if training required for participating in online
tender, they can contact the following office:
(n) Procure Cell
(n) code solutions-A division of GNFC Ltd.,
403, GNFC Infotower, S.G. Road, Bodakdev
Ahmedabad – 380054 ( Gujarat )
Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)
Phone No. 079-26857315 / 316 / 317
Fax: 079-26857321 / 40007533
Email: [email protected]
Other terms & conditions are as per tender documents
Date:
Seal & Signature of Tenderer
SCHEDULE – ‘A’
SR.NO
1
2
3
Description of Material as per tender
specification
2CX2.5 mm2
4CX4 mm2
4CX6 mm2
Tender Qty.
Consignee
56000 Coils
4600 Coils
3300 Coils
RSO UGVCL
RSO UGVCL
RSO UGVCL
NOTE:
The quantity to be purchased will be decided by UGVCL. The UGVCL reserve the right to
reduce / enhance the tender quantity as per their requirement at the time of
finalization of the tender.
Seal and signature at Annexure – “important Instruction “is MUST.
1.
2.
EMD COVER MUST CONTAIN THE FOLLOWING :
3.
Revised Condition for exemption in Payment of EMD (Caluse No:-11 of Commercial Terms &
Condition) : Exemption in Payment of EMD shall be given to the Small, Cottage & Tiny
Industrial Units registered under Small Scale Industries of Gujarat State and holding
subsequent registration with CSPO/NSIC/DGS & D registration certificate for the item under
tender.
Details and document as per clause No. 11 (commercial terms and conditions) of the
3.1
tender for EMD requirement.
3.2
Order executed list of last three years (including supplied made to UGVCL) for the
tender items. Please attach Order copies.
3.3
Vendor registration certificate for the tendered item is must.
•
In absence of any of the above, technical bid will not be opened / the opening of
tender of the party will be at the discretion of the UGVCL.
4.
Tenderer has to ensure that the offered quantity as per clause no: 76 of commercial
terms and condition of tender of each item should be commensurate with the UGVCL’s
delivery schedule otherwise offer is liable to be rejected out rightly. The quantity to be
purchased will be decided by UGVCL.
5.
DELIVERY PERIOD :The delivery period of the material against this tender shall be Six months on equal
monthly basis after a commencement period of ONE Month.
Guarantee & Performance Bank Guarantee :
The guarantee & performance Bank Guarantee is applicable as per Clause No.12, 46 & 47
of the commercial terms & conditions and this will be in line with the specifications.
“NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.”
6.
In addition with the above clause:-
Date:
Wherever the rate of Security Deposit & Performance Bank Guarantee rate of 5 %
is stipulated, the same be considered at 3 % for small, cottage & tiny industrial
units of Gujarat State registered under Small Scale Industries of Gujarat State and
holding subsequent registration with CSPO/NSIC/DGS&D registration certificate
for the item under tender.
Seal & Signature of Tenderer
Wherever the rate of Security Deposit & Performance Bank Guarantee rate of
10 % is stipulated, the same be considered at 6 % for small, cottage & tiny
industrial units of Gujarat State registered under Small Scale Industries of Gujarat
State and holding subsequent registration with CSPO/NSIC/DGS&D registration
certificate for the item under tender.
Revised Clause No:-12 of Commercial Terms and Condition are as under:PERFORMANCE GUARANTEE (PG) TOWARDS EXECUTION PERIOD: (i.e. SECURITY
DEPOSIT):
[Should be paid within 15 (fifteen) days from date of letter of acceptance. The Letter
of Acceptance is to be issued against receipt of Confirmation /Acknowledgement of
LOI]
The successful tenderers will be required to pay an amount equivalent to 10% (Ten) of
the value of the order as a Performance Guarantee (Security Deposit) for satisfactory
execution of the contract. Such Performance Guarantee (Security Deposit) for
satisfactory execution will be payable either in Cash / D.D. / Bank Guarantees only. Bank
Guarantees from Scheduled / Nationalized Banks will be acceptable if the amount of
security deposit payable exceed Rs.5, 000/-. The Bank Guarantees will be executed on
the standard form prescribed by UGVCL.
In case of the Bank Guarantees furnished / submitted, they should have clear one time
validity till the completion of the order in all respects. Bank Guarantee for Interim
period will not be allowed. If by any reasons the supply period is extended then supplier
should undertake to renew the Bank Guarantee at least one month before the expiry of
the validity ( i.e without vacuum period and without waiting for UGVCL’s intimation
seeking extension) failing which UGVCL will be at liberty to encash the same.
CORPORATE BANK GUARANTEES AND STAGEWISE BANK GUARANTEES ARE NOT ALLOWED.
The successful bidders shall have also to furnish PG (as per condition no. 47 of this
Commercial Terms and conditions ) of the contract value towards warranty / guarantee
period separately as applicable as per tender conditions.
Performance Guarantee towards Execution Period (Security Deposit) if paid will be
returned on successful completion of the Order and only after the Performance
Guarantee Condition (clause no.47 stated here under) is fulfilled.
7.
In case UGVCL finds that there is an attempt of cartel in the prices, UGVCL reserves the
right to consider or reject any or all the parties offer without assigning any reason
thereof.
DELAYED AND LATE TENDERS :
8.
9.
Date:
NO TENDER AND SAMPLE SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE
RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF
DELAYED DUE TO POSTAL SERVICE OR ANY OTHER REASONS AND UGVCL SHALL NOT
ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT OF TENDER / SAMPLE. ANY
CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED.
SUBMISSION OF OFFER :
The firm having single legal entity and having two or more works / factory and submit
offers from two or more different works / factory, the UGVCL will consider only one
lowest offer for allocation of quantity.
Seal & Signature of Tenderer
10.
In clause No. 11, 12&47 of “COMMERCIAL TERMS & CONDITIONS”, wherever Bank
Guarantee(s) is / are to be submitted towards EMD/SD/Performance guarantee against
warrantee etc. UGVCL/tendered / purchaser would accept Bank Guarantee issued by
the following Banks.
1) All public sector banks
2) Private Sector Banks authorized to undertake Government business, which are
(i)IDBI Bank, (ii) AXIS Bank, (iii) HDFC Bank & (iv) ICICI Bank 3) The Kalupur Commercial
Co-Operative Bank Ltd.
Tender is invited on Price Variation basis for delivery FOR destination.
The price variation on account of EC Grade aluminium Rod (Properzi rods) and PVC
compound will be claimed as per the following formula
The Price Variation Formula for Unarmoured LT (1.1 KV) PVC cable of aluminium
conductor is,
P = Po + AlF (Al – Alo) + CCFAl (Cc – Cco)
Wherein,
P = Price payable as adjusted in accordance with above appropriate formula (in Rs. per
KM)
Po = Price Quoted / confirmed (in Rs. Per KM)
AlF = Variation Factor of Aluminium according to sizes of cable
Al = Prices of EC Grade aluminium Rod (Properzi rods). This prices is as applicable of
first working day of the month, one month prior to date of delivery
11.
Alo = Prices of EC Grade aluminium Rod (Properzi rods). This prices is as applicable of
first working day of the month, one month prior to date of opening of tender
CCFAl = Variation factor for PVC Compound for aluminium conductor cable
Cc = Price of PVC Compound. This price is applicable on first working day the
one month prior to the date of delivery.
month,
Cco = Price of PVC Compound. This price is applicable on first working day the month,
one month prior to the date of opening of tender
Notes:
All the prices of raw materials are exclusive of modvatable excise/CV Duty
amount and exclusive of any other central, state or local taxes
All prices are as on 1st working day of the month.
The details of prices are,
The prices of aluminium (in Rs./MT) is the average ex works price of EC
Grade aluminium rod quoted by the primary producers confirming to specification IS :
5484, as per IEEMA circular
Date:
Seal & Signature of Tenderer
Price of PVC Compound (in Rs./MT) is the ex works price, as quoted by the
manufacturer, as per IEEMA circular of PVC Cable
Prices shall be Variable instead of FIRM as mentioned in clause no. 10 of tender
commercial terms and condition.
The variation factors shall be as under:
Size of LT PVC
Cable
(Unarmoured)
2 c x 2.5 mm²
4 c x 4 mm²
4 c x 6 mm²
AlF
CCFAl
0.00132
0.00420
0.00640
0.00443
0.01130
0.01410
Following terms shall be applicable for Price Variation :
1. For the supplies made during the contractual delivery period and matching with
the scheduled date of delivery, price shall be payable in accordance with the
Price Variation formula as per purchase order. (With positive/negative variation as
the case may be).
2. For delayed deliveries but within contractual delivery period, price shall be
payable at lower of the following:
•
•
Worked out with indices applicable for schedule date of delivery / month or
Worked out with indices applicable for actual date of delivery of material / month
3. For delayed deliveries and also beyond the contractual delivery period, price shall
be payable at lower of the following:
• Worked out with indices applicable for scheduled date of delivery / month or
• Worked out with indices applicable for actual date of delivery of material / month
or
• Worked out with indices applicable for last date of Contractual Delivery period.
4. The pre-ponement of delivery should not be entertained to avoid the inventory
carrying cost unless it is extremely essential for the work under execution.
However, the price as worked out with indices applicable for actual date of
delivery of material/month shall be payable.
5. The date of delivery is the date on which the material is notified as being ready
for inspection/dispatch subject to condition that material is received within 10
days from the date of dispatch instruction. Otherwise actual date of receipt of
material at store is to be considered.
6. The supplier will have to submit all supporting documents like IEEMA circulars, PV
Calculation sheet etc. duly attested along with invoice.
7. The clause at point no.3 will apply only if the company decide to accept materials
beyond the contractual delivery period.
Date:
Seal & Signature of Tenderer
Note:
Format of Performance Guarantee (PG) & E.M.D. Bank Guarantee attached with
commercial terms & conditions has been revised.
12.
The E.M.D. Bank Guarantee, Performance Guarantee (PG) for supply period &
Performance Guarantee (PG) for warrantee period has to be submitted as per new
format & same is attached herewith (i.e. with schedule –A).
INTEGRITY PACT / OUR ENDEAVOUR
UGVCL’s COMMITMENT
PARTY’s COMMITMENT
•
To maintain the highest ethical
standards in business and
professional
•
•
Ensure maximum transparency to the
satisfaction of stakeholders
•
•
To ensure to fulfill the terms of
agreement/contract and to consider
objectively the viewpoint of parties
•
•
To ensure regular and timely release
of payment on due dates for work
done
•
•
•
•
•
To ensure that no improper demand
is made by employees or by anyone
on our behalf
To give maximum possible assistance
to all the vendors / Suppliers /
Service Providers and other to enable
them to complete the contract in
time
To provide all information to
supplier/contractors relating to
contract/job which facilitate him to
complete the contract/job
successfully in time
To ensure minimum hurdles to
vendors /suppliers / contractors in
completion of agreement
/contract/work order
(Seal & Signature)
UGVCL’s authority Signatory
Name:
Designation:
Date:
Not to bring pressure
recommendations
from outside UGVCL to influence its
decision
Not to use intimidation, threat,
inducement or pressure of any kind on
UGVCL or any of its employees under
any circumstances
To be prompt and reasonable in
fulfilling the contract, agreement,
legal obligations
To provide goods and/or services
timely as per agreed quality and
specification
at minimum cost to UGVCL
•
To abide by the general discipline to
be maintained in our dealings
•
To be true and honest in furnishing
information
•
•
Not to divulge any information,
business details available during the
course of business relationship to
others without written consent of
UGVCL
Not to enter into
carter/syndicate/understanding
whether formal/non formal so as to
influence the price
(Seal & Signature)
Party’s authority Signatory
Name:
Designation:
Seal & Signature of Tenderer
E. M. D. BANK GUARANTEE FORMAT
FOR TENDER NO.: UGVCL / ____________________________
APPENDIX – I
(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-)
Messer’s WHEREAS ____________________________________ (Name & Address of the Firm)
having their registered office at _____________________________________ (Address of the
firms Registered office) (Hereinafter called the ‘Tenderer’) wish to participate in the tender
No. _________________________ for _____________________________________ of (Supply/
Erection/Supply & Erection Work) (Name of the material/ equipment / Work) for
_________________________ Uttar Gujarat Vij Company Ltd. and WHEREAS a Bank
Guarantee for (Hereinafter called the “Beneficiary”) Rs._____________(Amount of EMD)
valid till _________(Mention here date of validity of this Guarantee which will be 4 (FOUR)
months beyond initial validity of Tender’s offer) which is required to be submitted by the
tenderer along with the tender.
We, __________________ (Name of the Bank and address of the Branch giving the Bank
Guarantee) having our registered office at ______________________ (Address of Bank’s
registered office) hereby give this Bank Guarantee No.________________ dated _________
and hereby agree unequivocally and Unconditionally to pay immediately on demand in
writing from the Uttar Gujarat Vij Company Ltd. or any officer authorized by it in this behalf
any amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees
_________________________________ (In words) to the said Uttar Gujarat Vij Company Ltd.
on behalf of the Tenderer.
We ___________________________ (Name of the Bank) also agree that withdrawal of the
tender or part thereof by the Tenderer within its validity or Non submission of Security
Deposit by the Tenderer within one month from the date tender or a part thereof has been
accepted by the Uttar Gujarat Vij Company Ltd. would constitute a default on the part of the
Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its
validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer
and that the encashed amount is liable to be forfeited by the Beneficiary.
This agreement shall be valid and binding on this Bank upto and inclusive of
____________________ (Mention here the date of validity of Bank) and shall not be
terminable by notice or by Guarantor change in the constitution of the Bank or the firm of
Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or
discharged by any extension of time or variations or alternations made, given, conceded with
or without our knowledge or consent by or between the Tenderer and the UGVCL.
NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is
restricted
to
Rs.
__________
(Amt.
of
E.M.D.)
(Rupees
____________________________________) (In words). Our Guarantee shall remain in force
till _________ (Date of validity of the Guarantee). Unless demands or claims under this Bank
Guarantee are made to us in writing on or before_______ (date should be 1 month after the
above validity period of BG), all rights of Beneficiary under this Bank Guarantee shall be
forfeited and we shall be released and discharged from all liabilities there under:
Place:
Date:
Date:
Seal & Signature of Tenderer
Please Mention here Complete Postal Signature of the Bank’s
Address of the Bank with Branch Code, Authorised Signatory with
Telephone and Fax Nos.
Official Round Seal.
NAME OF DESIGNATED BANKS:
1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
2. Private Sector Banks authorized by RBI to undertake the state Government business,
which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
Note: The Banks shall be the Banks recognized / notified by the Finance Department,
Government of Gujarat (GoG) from time to time.
Date:
Seal & Signature of Tenderer
ON STAMP PAPER OF RS.100/FORM OF BANKER’S UNDERTAKING
[For Performance Guarantees (PG) for supply period as per Commercial Terms and
Conditions of Tender]
We, Bank of ___________________________________ hereby agree unequivocally and
unconditionally to pay immediately on demand in writing from the Uttar Gujarat Vij
Company Ltd. or any Officer authorized by it in this behalf any amount up to and not
exceeding Rs._______ (in words) Rupees ___________________ to the said Uttar Gujarat Vij
Company
Limited
on
behalf
of
M/s.
_________________________________________________ who have entered into a contract
for the supply/works specified below:
L.O.A. No.__________________________dated_________.
This agreement shall be valid and binding on this Bank upto and inclusive of ______________
and shall not be terminable by notice or by change in the constitution of the Bank or the firm
of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder
shall not be impaired or discharged by any extension of time or variations or alterations
made, given conceded or agreed, with or without our knowledge or consent, by or between
parties to the said within written contract.
“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is
restricted to Rs.___________ (Rupees ___________________________ only). Our guarantee
shall remain in force until ____________________ (Date of validity of the Guarantee). Unless
demands or claims under this Bank Guarantee are made to us in writing on or before_______
(date should be 1 month after the above validity period of BG), all rights of Beneficiary under
this Bank Guarantee shall be forfeited and we shall be released and discharged from all
liabilities there under:
Place:
Date:
Please Mention here Complete Postal
Signature of the
Address of the Bank with Branch Code,
Bank’s Authorised Signatory
Telephone and
with Official Round Seal.
Fax Nos.
NAME OF DESIGNATED BANKS:
1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
2. Private Sector Banks authorized by RBI to undertake the state Government business,
which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
Note: The banks shall be the Banks recognized / notified by the Finance Department,
Government of Gujarat (GoG) from time to time
Date:
Seal & Signature of Tenderer
ON STAMP PAPER OF RS.100/FORM OF BANKER’S UNDERTAKING
[For Performance Guarantees (PG) for Warrantee Period as per commercial terms and
conditions of tender]
We, Bank of _______________________________ hereby agree unequivocally and
unconditionally to pay immediately on demand in writing from the Uttar Gujarat Vij
Company Ltd. or any Officer authorized by it in this behalf any amount up to and not
exceeding
Rs.
_______
(in
words)
Rupees
__________________________
____________________________ to the said Uttar Gujarat Vij Company Limited on behalf
on
M/s.
______________________
_____________________________________________________ who have entered into a
contract for the supply/works specified below:
P. O. (A/T). No. ________________________ dated _________.
This agreement shall be valid and binding on this Bank upto and inclusive of ______________
and shall not be terminable by notice or by change in the constitution of the Bank or the firm
of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder
shall not be impaired or discharged by any extension of time or variations or alterations
made, given conceded or agreed, with or without our knowledge or consent, by or between
parties to the said within written contract.
“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is
restricted to Rs.___________ (Rupees _____________________ only). Our guarantee shall
remain in force until ____________________ (Date of validity of the Guarantee). Unless
demands or claims under this Bank Guarantee are made to us in writing on or before_______
(date should be 1 month after the above validity period of BG), all rights of the Beneficiary
under this Bank Guarantee shall be forfeited and we shall be released and discharged from
all liabilities there under:
Place:
Date:
Please Mention here Complete Postal Signature of the
Address of the Bank with Branch Code, Bank’s Authorised Signatory
Telephone and Fax Nos.
with Official Round Seal.
NAME OF DESIGNATED BANKS:
1.
All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
2.
Private Sector Banks authorized by RBI to undertake the state Government business,
which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
Note: The Banks shall be the Banks recognized / notified by the Finance Department,
Government of Gujarat (GoG) from time to time.
Date:
Seal & Signature of Tenderer