UTTAR GUJARAT VIJ COMPANY LIMITED

UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
Purchase Requisition No:-236905
RFQ. No.31786
N-Procure consolidate Details
The Chief Engineer (P&P) invites On line Tenders for the purchase of following item/s.
Tender
Papers
&
Specifications
may
be
down
loaded
from
Web
site
https://ugvcl.nprocure.com (For view, down load and on line submission) and UGVCL web site
www.ugvcl.com (For view & down load only). Tender fee may be paid along with submission of
tender in EMD cover, for respective tender. “All the relevant documents of tenders to be
submitted physically will be received only by Registered Post A.D. or Speed Post addressed to
The Chief Engineer (P&P), UTTAR GUJARAT VIJ COMPANY LTD., Corporate Office, Visnagar
Road, Mehsana : 384 001 (NG). “NO COURIER SERVICE OR HAND DELIVERY” will be allowed.
All the bidders, in respect of tender item must have vendor registration with the GUVNL or
their subsidiary companies viz, GSECL/GETCO/UGVCL/PGVCL/MGVCL/DGVCL prior to the date
of opening of technical bid of the tender otherwise their bids will not be considered eligible
for technical scrutiny and as such, their technical bids will not be opened. [Further refer
clause no. 9 of Schedule – A]
Sr.No
Description
1
Tender No.
UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
2
Tender Item
Purchase of 34-55-100 mm2 AAA Conductor
3
Quantity
100mm2 Dog Conductor
1143 Kms
55mm2 Rabbit Conductor
62751 Kms
34mm2 Weasel Conductor 31425 Kms
4
Estimated Cost
Rs. 25216.93 Lacs
5
Tender Fees (Non Refundable)
Rs.10,000 /-
6
Ernest Money Deposit Amount
Online Preliminary, Technical &
Price bid i.e. On line (e-tendering)
tender/offer submission last date
(This is mandatory)
Relevant documents(By Registered
Post A.D. or Speed Post only) and
Sample Physically submission date
Date of opening of Tender Fee &
EMD Cover Documents Physical as
well as online
Date of opening of Technical Bid
Physical as well as online
Date of On line Opening of Price Bid
(Tentative, if possible)
1% of Estimated cost of offered item.
7
8
9
10
11
20.12.2014 up to 18.00 Hrs.
On or before date 23.12.2014 up to 18.00 Hrs.
24.12.2014 at 12.00 Hrs.
24.12.2014 at 12.30 Hrs.
31.12.2014 at 12.00 Hrs.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
1
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
IMPORTANT:
(a) All the relevant documents as per requirement of the Tender also to be submitted
physically along with the Tender Fee, EMD cover in sealed cover on OR before due date and
time. All such documents should be strictly submitted by RPAD/speed post only. Otherwise the
offer will not be considered and no any further communication in the matter will be
entertained.
(b)Any deviation found in Data/Details/Documents between on line offer (e-tendering) and
physically submitted documents (Tender document fee, EMD, Vender Registration, Technical
and commercial documents etc.) of bidder, offer of the same bidder will not be considered
and no any further communication in the matter will be entertained.
Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to
submit the price bid in physical form. This is mandatory. If price bid is submitted in physical
form, same will not be opened and only on -line submitted price bid will be considered for
evaluation.
(c) It is mandatory for all the bidders to submit their tender documents by both forms viz. online (e-tendering) and physically in schedule time. If tender documents submitted in only any
one form, say either by on line or physically, in that case the same tender will not be
considered.
Note:- Bidders should be in touch with websites https://ugvcl.nprocure.com &
www.ugvcl.com for information regarding revision/corrigendum/Amendment in tender till
due date of online submission and thereafter. No separate information shall be sent in this
regards and also not publish in newspaper.
Any technical questions , information & clarification that may be required pertaining to this
inquiry should be referred to Chief Engineer (P&P) ,Uttar Gujarat Vij Company Ltd. Regd. &
Corporate Office , Visnagar Road Mehsana -384001
UGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.
[
Chief Engineer (P&P)
UGVCL : RO : Mehsana
Download Tender Documents in (PDF Format) which consists of:
Schedule “A”
Technical Specifications
Undertaking
Commercial Terms & Conditions
Purchase Agreement
Bank Guarantee Performa
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
2
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
To view the PDF file please use “Acrobat Reader” software which can be downloaded from
“Adobe “website.
NOTE:
In case bidder needs any clarification or if training required for participating in online
tender, they can contact the following office:
(n) Procure Cell
(n) code solutions-A division of GNFC Ltd.,
403, GNFC Infotower, S.G. Road, Bodakdev
Ahmedabad – 380054 ( Gujarat )
Toll Free: 1-800-233-1010 (Ext. 501, 512,516, 517, 525)
Phone No. 079-26857315 / 316 / 317
Fax: 079-26857321 / 40007533
Email: [email protected]
Other terms & conditions are as per tender documents
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
3
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
SCHEDULE – ‘A’
Sr.No.
Description of material
Tender Quantity
Estimated Cost
1
Purchase of 100mm2 Dog Conductor
1143 Kms
639.05 Lacs
2
Purchase of 55mm2 Rabbit Conductor
62751 Kms
18668.16 Lacs
3
Purchase of 34mm2 Weasel Conductor
31425 Kms
5909.72 Lacs
Total
25216.93 Lacs
It is to clarify that in case of any discrepancy between physical
annexure/documents and online annexure/documents then on-line data will be
considered as final data for tender evaluation & competition.
NOTE: IMPORTANT
The quantity to be purchased will be decided by UGVCL. The UGVCL reserve the right
1.
to reduce / enhance the tender quantity as per their requirement at the time of
finalization of the tender.
2.
Seal and signature at Annexure – “important Instruction “is MUST.
3.
EMD COVER MUST CONTAIN THE FOLLOWING :
Revise Condition for exemption in Payment of EMD (Caluse No:-11 of Commercial
Terms & Condition) : Exemption in Payment of EMD shall be given to the Small, Cottage
& Tiny Industrial Units registered under Small Scale Industries of Gujarat State and
holding subsequent registration with CSPO/NSIC/DGS & D registration certificate for the
item under tender. No relaxation shall be given to the bidders having valid SSI/NSIC
certificate of Outside Gujarat State. No relaxation shall be given to the bidders having only
one registration number from Government of Gujarat but no subsequent registration with
CSPO/NSIC/DGS&D registration certificates for the item under tender.
3.1
3.2
Details and document as per clause No. 11 (commercial terms and conditions) of the
tender for EMD requirement.
List of Order executed in last three years (including supplied made to GUVNL & / or
their any subsidiary company) for the tender Items. Please attach Order copies.
The bidders must have valid vendor registration certificate of tender item/s issued by
3.3
GUVNL or their any subsidiary company viz. MGVCL/DGVCL/UGVCL/PGVCL/GETCO/
GSECL.[Further Refer Clause No. 9]
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
4
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
•
In absence of any of the above, technical bid will not be opened / the opening of
tender of the party will be at the discretion of the UGVCL.
If the physical documents of tender will not reach to this office within mentioned
4.
date & time, offer will be out rightly rejected even of successful submission of On
Line Tender.
5.
The tender is invited on behalf of different DISTRIBUTION companies (i.e. DISCOMs
viz. MGVCL, DGVCL, UGVCL and PGVCL), after finalization of the said tender, the
detailed order will be issued by the respective distribution companies.
Bidders will have to abide all the terms and conditions against Letter of Intent /
Order placed by respective DISCOM.
REFUND OF EMD:
Earnest Money Deposit (EMD) will be returned / refunded to the successful bidder,
6.
only on their submission of Security Deposit (S.D.) against the order placed on them
by confirmation for the same from respective DISCOM and No Objection Certification
given by the respective DISCOM or concern DISCOM
7.
8.
DISPATCH OF MATERIAL
The tender is invited on behalf of different DISTRIBUTION companies (i.e.
DISCOMs viz. MGVCL, DGVCL, UGVCL, and PGVCL). The successful bidder will have to
dispatch the ordered material anywhere in Gujarat.
DELIVERY PERIOD :
The delivery of total allocated quantity of material against this tender shall be
completed within 07 (Seven) months after a commencement period of one month
(30 days) from the date of receipt of order (A/T) from respective DISCOM and as per
the last Para of clause no. 25 “DELIVERY SCHEDULE OF UGVCL” of tendered
commercial terms and conditions. However, if the any DISCOM / Company requires
earlier delivery; the same should be delivered as per their requirement.
The respective DISCOM may distribute their requirement either on equal monthly
basis or on month wise delivery schedule basis considering 07 months as delivery
period.
If the quantity offered by the tenderer is reduced while placing the order, in that
case delivery period quoted by the tenderer will also be reduced proportionately.
9.
GUARANTEE:
If the goods, stores and equipments found defective due to bad design or
workmanship the same should be repaired or replaced by you free of charge if
reported within 18 months of their receipt at site or 12 months from the date of
commissioning of equipments whichever is earlier.
You will be responsible for the proper performance of the equipments / materials for
the respective guarantee period.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
5
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
In case UGVCL finds that there is an attempt of cartel in the prices, UGVCL reserves
10.
the right to consider or reject any or all the parties offer without assigning any
reason thereof.
11.
In continuation of Clause no-2 (C) (7) of Commercial Terms & Conditions of
this tender….
1) Bidders who have applied for Vendor registration for tendered item
with all required fees and all the requisite documents at least 60 days
prior to the date of publication of tender in the news paper shall be
allowed to participate in the tender, subject to the condition that he
should submit vendor registration certificate before scheduled date of
opening of price bid.
2) Bidders who have applied for Re-registration before the last date of
expiry of validity of vendor registration for tendered item shall be
allowed to participate in the tender, subject to the condition that he
should submit vendor Re-registration certificate before scheduled date
of opening of price bid.
The Bidder must enclose copy of Money receipt of the fees paid towards
vendor registration/Re-registration along with the Tender Fees / EMD
payment receipt in EMD cover.
If he fails to submit the vendor registration/Re-registration certificate
before scheduled date of price bid opening, his bid shall be rejected and
his price bid shall not be opened.
PERFORMANCE GUARANTEE TOWARDS WARRANTY / GUARANTEE PERIOD:02 (Two) % of total value of order as per table of clause no. 47 of tendered
commercial terms and conditions.
“NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.”
In addition with the above clause:-
12.
Wherever the rate of Security Deposit & Performance Bank Guarantee rate of
5 % is stipulated, the same be considered at 3 % for small, cottage & tiny
industrial units of Gujarat State registered under Small Scale Industries of
Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D
registration certificate for the item under tender.
Wherever the rate of Security Deposit & Performance Bank Guarantee rate of
10 % is stipulated, the same be considered at 6 % for small, cottage & tiny
industrial units of Gujarat State registered under Small Scale Industries of
Gujarat State and holding subsequent registration with CSPO/NSIC/DGS&D
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
6
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
registration certificate for the item under tender.
DELAYED AND LATE TENDERS :NO TENDER AND SAMPLE SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE
13.
RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF
DELAYED DUE TO POSTAL SERVICE OR ANY OTHER REASONS AND UGVCL SHALL NOT
ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT OF TENDER / SAMPLE. ANY
CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED.
SUBMISSION OF OFFER :-
14.
The firm having single legal entity and having two or more works / factory and
submit offers from two or more different works / factory, the UGVCL will consider
only one lowest offer for allocation of quantity.
Revise Clause No:-12 of Commercial Terms and Condition is as under:
PERFORMANCE GUARANTEE (PG) TOWARDS EXECUTION PERIOD: (i.e. SECURITY
DEPOSIT):
[Should be paid within 15 (fifteen) days from date of letter of acceptance. The
Letter of Acceptance is to be issued against receipt of Confirmation
/Acknowledgement of LOI]
15.
The successful tenderers will be required to pay an amount equivalent to 10% (Ten)
of the value of the order as a Performance Guarantee (Security Deposit) for
satisfactory execution of the contract. Such Performance Guarantee (Security
Deposit) for satisfactory execution will be payable either in Cash / D.D. / Bank
Guarantees only. Bank Guarantees from Scheduled / Nationalized Banks will be
acceptable if the amount of security deposit payable exceed Rs.5, 000/-. The Bank
Guarantees will be executed on the standard form prescribed by UGVCL.
In case of the Bank Guarantees furnished / submitted, they should have clear one
time validity till the completion of the order in all respects. Bank Guarantee for
Interim period will not be allowed. If by any reasons the supply period is extended
then supplier should undertake to renew the Bank Guarantee at least one month
before the expiry of the validity ( i.e without vacuum period and without waiting for
UGVCL’s intimation seeking extension) failing which UGVCL will be at liberty to
encash the same. CORPORATE BANK GUARANTEES AND STAGEWISE BANK
GUARANTEES ARE NOT ALLOWED.
The successful bidders shall have also to furnish PG (as per condition no. 47 of this
Commercial Terms and conditions ) of the contract value towards warranty /
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
7
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
guarantee period separately as applicable as per tender conditions.
Performance Guarantee towards Execution Period (Security Deposit) if paid will be
returned on successful completion of the Order and only after the Performance
Guarantee Condition (clause no.47 stated here under) is fulfilled.
Note :
If the full Performance Guarantee towards Execution Period (Security
Deposit) amount is not paid within 15 (Fifteen) days from date of letter of
acceptance (LOA) at respective DISCOM, then the LOA will be outrightly cancelled
at the risk & cost of the Tenderer (at the discretion of UGVCL) and without
entering into any correspondences and actions shall be taken against tenderer
like stop dealing or any other actions as decided by UGVCL considering tenderer
as defaulter.
This guarantee shall be applicable for all the bidders irrespective whether they
are SSI / NSIC units.
“The Supplier/Contractor/Party (i.e tenderer) has to submit Bank Guarantee
with validity period strictly as per Bank Guarantee format.
Agreement to be executed by Successful Bidder :
All Bidders are requested to read the following instruction for Agreement to be
executed by successful bidders.
The successful bidder has to execute agreement at respective DISCOM, on Non
judicial Stamp paper of Rs. 100/- duly Notarized as per agreement document
uploaded herewith within 10 days after the payment of S.D. amount/Bank
Guarantee. The cost of Non judicial stamp & Notary charges will be borne by the
successful bidder. The agreement shall be executed between CE /ACE & the
authorized representative of successful bidder as mentioned hereunder.
1. If the authorized representative is from a partnership firm, then a certified copy
of the registered partnership deed must be attached along with the signatures of
other partners who have authorized the particular partner to execute and sign
the agreement.
16.
2. If it is a private or public limited firm, a copy of the resolution, authorizing the
person to execute & sign the agreement on behalf of the firm, passed by the
Board of Directors along with the Company’s Seal must be attached with the
agreement.
3. If it is a proprietary firm, then the proprietor himself should execute & sign the
agreement and his full residential address must be available in the file.
4. Upon submission of security deposit and signing of Agreement, UGVCL shall issue
a detailed A/T /order incorporating various terms and conditions.
Prescribed form for agreement is attached separately.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
8
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
Important Instruction to Bidder regarding testing of Material after
Post dispatch.
“The material has to be dispatched by the supplier after due successful inspection by
DISCOM’s representative at Party’s works, as per Dispatch Instruction. On receipt of
the material at Regional Store/Divisional Store, the sample/s will be selected
randomly from respective store/s as per Dispatch Instruction. DISCOM reserves the
right to decide nos. of samples to be selected under Audit inspection clause no.55 of
tender inquiry. Selected sample/s will be tested for the tests ( Decided by
UGVCL/respective DISCOMs) at ERDA-Narol or equivalent any third party laboratory (
17. Decided by respective DISCOMs) for quality check in presence of representatives of
supplier and DISCOM’s officer.
•
The result of the such tests will be binding to supplier.
•
If authorized representative does not remain present to witness the testing,
sample/s will be tested at laboratory (Decided by UGVCL/respective DISCOMs) at
ERDA-Narol or equivalent any third party laboratory (Decided by
UGVCL/respective DISCOMs) in absence of representative of supplier.”
However all other terms of the Clause No. 55 “Audit Testing” of Commercial terms &
Condition will remain unchanged.
QUALITY ASSURANCE PLAN
The supplier shall invariably furnish the following information along with his offer,
failing which his offer shall be liable for rejection.
a) Statement giving list of important raw materials, names of sub-suppliers for the
raw materials, list of standards according to which the raw materials are tested, list
of tests normally carried out on raw materials in the presence of supplier’s
representative and copies of test certificate.
b) Information and copies of test certificates in respect of bought out material.
c) List of manufacturing facilities available.
18.
d) Level of automation achieved and list of areas where manual processing exists.
e) List of areas in manufacturing process, where stage inspections are normally
carried out for quality control and details of such test and inspection.
f) List of testing equipments available with the supplier for final testing of item and
test plant limitation if any vis-à-vis the type, special acceptance and routine tests
specified in the relevant standards. These limitations shall be very clearly brought
out in schedule of deviation from specified test requirements.
INSPECTION, TESTING & CHECKING BEFORE DISPATCH:
All the tests and inspection shall be carried out at the works of manufacturer unless
otherwise specifically agreed upon by the bidder and purchaser at the time of
purchase. The bidder shall provide all reasonable facilities to the inspecting
officer(s) without charges.
1. The inspection may be carried out by the purchaser at any stage of
manufacture/before dispatch as per relevant standard.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
9
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
2. Inspection and acceptance of any material under the specification by the
purchaser shall not relieve the bidder from his obligation of furnishing
material in accordance with the specification and shall not prevent
subsequent rejection if the material is found to be defective.
3. The bidder shall keep the purchaser informed in advance, about
manufacturing program so that arrangements can be made for inspection.
Note:
19.
1) Format of Performance Guarantee (PG) & E.M.D. Bank Guarantee attached
with commercial terms & conditions has been revised.
The E.M.D. Bank Guarantee, Performance Guarantee (PG) for supply period
& Performance Guarantee (PG) for warrantee period has to be submitted as
per new format & same is attached herewith.
PRICE VARIATION CLAUSE:
As the tender is invited on Price Variation Basis, read in the first line of clause
no. 10, “PRICE” as Variable instead of “Firm”.
The price variation formula is as under.
The prices will be on Price Variation bases for delivery F.O.R. Destination. The price
variation on account of All Aluminium Alloy Rods will be claimed as per the following
Price Variation Formula.
Pr = Po + X (Ar – Ao)
Wherein,
Pr = Revised Ex-works price of conductor to be paid by Purchaser.
Po = Quoted Ex-works price per Km of Conductor.
X = This is the multiplication constant to be adopted for computing price variation
per Km of the finished goods which is as under,
20.
For 100 mm2 Aluminium Alloy Conductor X is 0.2728
For 55 mm2 Aluminium Alloy Conductor X is 0.1492.
For 34 mm2 Aluminium Alloy Conductor X is 0.094
Ao = The average of prices as on first day of the previous calendar month of the
date of opening of the tender technical bid in Rupees of E.C. Grade Aluminium
Alloy Rods per MT exclusive of ED and CST/VAT as notified by CACMAI.
Ar = Same as Ao except price shall be as applicable on first working day of the
previous calendar month in which conductor is offered for inspection. The Ar shall
be considered on basis of Clause no.1 of notes as mentioned below.
P.V. will be applicable from the base date i.e. from first day of the previous
calendar month of the date of opening of the tender technical bid.
Conditions of P.V. (Price Variation):
1. For the supplies made during the contractual delivery period and matching
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
10
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
with the scheduled date of delivery, price shall be payable in accordance with
the price variation formula as per the purchase order. (With positive /
negative variation as the case may be)
2. For delayed deliveries but within contractual delivery period, price shall be
payable at the lower of the following:
a. Worked out with indices applicable for the schedule date of delivery of
materials / month OR
b. Worked out with indices applicable for the actual date of delivery of materials
/ month.
21
22
23
3. For delayed deliveries and also beyond the contractual delivery period, price
shall be payable at the lower of the following but subject to
MGVCL/PGVCL/DGVCL/UGVCL accept the material:
a. Worked out with indices applicable for the schedule date of delivery of
materials / month OR
b. Worked out with indices applicable for the actual date of delivery of materials
/ month OR
c. Worked out with indices applicable for the last date of delivery of materials /
month
4. The pre-ponement of delivery should not be entertained to avoid the
inventory carrying cost unless it is extremely essential for the work under
execution. However, the prices as worked out indices applicable for actual
date of delivery of materials / month shall be payable.
5. The date of delivery is the date on which the materials is notified as being
ready for inspection / dispatch subject to condition that the materials
received within 10 days from the date of dispatch instruction. Otherwise
actual date of receipt of materials at store is to be considered.
6. The supplier will have to submit all supporting documents like CACMAI
Circulars, PV Calculation Sheets etc. duly attested along with invoice.
7. For delayed delivery beyond schedule delivery date, the penalty shall be
applicable as per A/T (i.e. Purchase order) terms
Tenderer has to ensure that the offered quantity as per clause no: 76 of
commercial terms and condition of tender of each item should be commensurate
with the UGVCL’s delivery schedule otherwise offer is liable to be rejected out
rightly. The quantity to be purchased will be decided by UGVCL.
Following clauses of tender commercial terms and conditions may please be
considered (not applicable) as deleted for this tender.
Sr. No. This tender commercial terms and conditions Clause no. below to
be considered as deleted.
1
Clause No.6 A – Quantity Distribution
2
Clause No.62
Bidders are requested to submit price – bid (Schedule – B) on-line only and not to
submit the price bid in physical form. This is mandatory. If price bid is submitted
in physical form, same will not be opened and only on-line submitted price bid
will be considered for evaluation
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
11
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
24
25
26
27
The bidders are requested to submit their bids by on line through our service
provider M/s (n) Code Solutions before one day of the due date to avoid complication
/ dispute at later stage.
The tender item/s supplied shall be confirming to Indian Standard Specification and
also with ISI marking and even after inspection of the lot, if the materials received
at site is found without ISI marking, the lot shall be rejected and no further
correspondence shall be entertained in this regard.”
Bidders are requested to submit the type test report/s as per requirement of
specification of tender, duly notarized along with the bid.
A Check List to be submitted with Physical Bid by the bidder in cover of Tender fee,
EMD Documents and vendor registration. Documents submitted in technical bid
should be as per order of Technical check list. This is mandatory.
CHECK LIST
(THIS IS MANDATORY)
CHECK LIST & DOCUMENTS REQUIRED IN FOLLOWING ORDER TO BE SUBMITTED WITH
TECHNICAL BID
Sr.
No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Bidder’s
comment
Tender Documents with duly signed and sealed
Schedule-A of Tender duly signed and sealed
Yes / No
Commercial terms and condition with duly signed and
Yes / No
sealed
Annexure-1 with duly filled and signed.
Yes / No
Annexure-2 with duly filled and signed.
Yes / No
Annexure-3 with duly filled and signed
Yes / No
Annexure-4 with duly filled and signed.
Yes / No
Annexure-5 with duly filled and signed
Yes / No
Annexure-6 with duly filled and signed.
Yes / No
Annexure-7 with duly filled and signed
Yes / No
Annexure-8 with duly filled and signed.
Yes / No
Annexure-9 with duly filled and signed.
Yes / No
Annexure-10 with duly filled and signed.
Yes / No
Annexure-11 with duly filled and signed.
Yes / No
Annexure-12 with duly filled and signed.
Yes / No
Annexure-13 with duly filled and signed.
Yes / No
Annexure-14 with duly filled and signed.
Yes / No
Documents in following order to be attach
Page no.
from/to
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
12
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
17. Certificate-A on firms Letter head
Yes
18. Notarized copy of power of Attorney in favour of a person Yes
authorized to sign tender documents
19. Important Instruction with duly signed and sealed
Yes
20. GTP & Technical Specification of tender with duly signed
Yes
and seal
21. All Amendment in ascending Order with duly signed and
Yes
sealed. (if any)
Certificates
22. ISO Certificate (if register)
Yes
23. Sales Tax Registration Certificate
Yes
24. Excise Registration Certificate
Yes
25. Factory License
Yes
26. Import-Export Code Certificate (if register)
Yes
27. Photocopy of PAN Card
Yes
28. Notarized Copy of BIS License
Yes
29. BEE Certificate
Yes
30. Notarize copy of Type test for all tender Item
Yes
Additional Details on Firms letter Head
31. List of Partners/Directors
Yes
32. List of Required machinery for manufacture Tendered
Yes
Item
33. List of Testing Facility
Yes
34. Audited annual A/c of last 3 years
Yes
35. Quality Assurance Plan
Yes
36. Yearly Production Capacity of each Tendered Item
Yes
37. Notarized true copy of Orders Executed in GUVNL and
Yes
their subsidiary companies, i.e. PGVCL/MGVCL/UGVCL/
DGVCL/GETCO/GSECL.
/ No
/ No
/ No
/ No
/ No
/
/
/
/
/
/
/
/
/
No
No
No
No
No
No
No
No
No
/ No
/ No
/
/
/
/
/
No
No
No
No
No
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
13
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
E. M. D. BANK GUARANTEE FORMAT
FOR TENDER NO.: UGVCL / ____________________________
(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.100/-)
WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having
their registered office at _____________________________________ (Address of the firms
Registered office) (Hereinafter called the ‘Tenderer’) wish to participate in the tender No.
_________________________ for ____________________________________________ of
(Supply/ Erection/Supply & Erection Work) (Name of the material/ equipment / Work) for
_________________________ Uttar Gujarat Vij Company Ltd. and WHEREAS a Bank Guarantee
for (Hereinafter called the “Beneficiary”) Rs._____________(Amount of EMD) valid till
_________(Mention here date of validity of this Guarantee which will be 4 (FOUR) months
beyond initial validity of Tender’s offer) which is required to be submitted by the tenderer
along with the tender.
We, __________________ (Name of the Bank and address of the Branch giving the Bank
Guarantee) having our registered office at ______________________ (Address of Bank’s
registered office) hereby give this Bank Guarantee No.________________ dated _________ and
hereby agreunequivocally and Unconditionally to pay immediately on demand in writing from
the Uttar Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any amount
not
exceeding
Rs.
______________
(Amount
of
E.M.D.),
(Rupees
_________________________________ (In words) to the said Uttar Gujarat Vij Company Ltd.
on behalf of the Tenderer.
We ___________________________ (Name of the Bank) also agree that withdrawal of the
tender or part thereof by the Tenderer within its validity or Non submission of Security
Deposit by the Tenderer within one month from the date tender or a part thereof has been
accepted by the Uttar Gujarat Vij Company Ltd. would constitute a default on the part of the
Tenderer and that this Bank Guarantee is liable to be invoked and encashed within its validity
by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that
the encashed amount is liable to be forfeited by the Beneficiary.
This agreement shall be valid and binding on this Bank upto and inclusive of
____________________ (Mention here the date of validity of Bank) and shall not be terminable
by notice or by Guarantor change in the constitution of the Bank or the firm of Tenderer Or by
any reason whatsoever and our liability hereunder shall not be impaired or discharged by any
extension of time or variations or alternations made, given, conceded with or without our
knowledge or consent by or between the Tenderer and the UGVCL.
“Notwithstanding anything contrary contained in any law for the time being in force or
banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e.
GUVNL or Subsidiaries.) Notice or invocation by any person such as assignee, transferee or
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
14
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee
can be made only by the beneficiary directly”
NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is
restricted
to
Rs.
__________
(Amt.
of
E.M.D.)
(Rupees
____________________________________) (In words). Our Guarantee shall remain in force till
_________ (Date of validity of the Guarantee). Unless demands or claims under this Bank
Guarantee are made to us in writing on or before_______ (Date of validity of the Guarantee),
all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released
and discharged from all liabilities there under:
Place:
Date:
Please Mention here Complete Postal
Address of the Bank with Branch Code,
Telephone and Fax Nos.
Signature of the Bank’s
Authorised Signatory with
Official Round Seal.
NAME OF DESIGNATED BANKS:
1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
2. Private Sector Banks authorized by RBI to undertake the state Government business, which
are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
Note: The Banks shall be the Banks recognized / notified by the Finance Department,
Government of Gujarat (GoG) from time to time.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
15
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
ON STAMP PAPER OF RS.100/FORM OF BANKER’S UNDERTAKING
[For Performance Guarantee (PG) for supply period
as per Commercial Terms and Conditions of Tender]
We, Bank of ___________________________________ hereby agree unequivocally and
unconditionally to pay immediately on demand in writing from the Uttar Gujarat Vij Company
Ltd. or any Officer authorized by it in this behalf any amount up to and not exceeding
Rs._______ (in words) Rupees ___________________ to the said Uttar Gujarat Vij Company
Limited on behalf of M/s. ____________________________________
who have entered into a contract for the supply/works specified below:
L.O.A. No.__________________________dated_________.
This agreement shall be valid and binding on this Bank upto and inclusive of ______________
and shall not be terminable by notice or by change in the constitution of the Bank or the firm
of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall
not be impaired or discharged by any extension of time or variations or alterations made,
given conceded or agreed, with or without our knowledge or consent, by or between parties to
the said within written contract.
“Notwithstanding anything contrary contained in any law for the time being in force or
banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e.
GUVNL or Subsidiaries.) Notice or invocation by any person such as assignee, transferee or
agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee
can be made only by the beneficiary directly”
“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is
restricted to Rs.___________ (Rupees _________________________ only). Our guarantee shall
remain in force until ____________________ (Date of validity of the Guarantee). Unless
demands or claims under this Bank Guarantee are made to us in writing on or before_______
(Date of validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall
be forfeited and we shall be released and discharged from all liabilities there under:
Place:
Date:
Please Mention here Complete Postal
Address of the Bank with Branch Code,
Telephone and Fax Nos.
Signature of the
Bank’s Authorised Signatory
with Official Round Seal.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
16
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
NAME OF DESIGNATED BANKS:
1. All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
2. Private Sector Banks authorized by RBI to undertake the state Government business, which
are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
Note: The banks shall be the Banks recognized / notified by the Finance Department,
Government of Gujarat (GoG) from time to time
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
17
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
ON STAMP PAPER OF RS.100/FORM OF BANKER’S UNDERTAKING
[For Performance Guarantee (PG) for Warrantee Period
as per commercial terms and conditions of tender]
We, Bank of _______________________________ hereby agree unequivocally and
unconditionally to pay immediately on demand in writing from the Uttar Gujarat Vij Company
Ltd. or any Officer authorized by it in this behalf any amount up to and not exceeding Rs.
_______ (in words) Rupees __________________________ ____________________________ to
the said Uttar Gujarat Vij Company Limited on behalf on M/s. ______________________
_____________________________________________________ who have entered into a
contract for the supply/works specified below:
P. O. (A/T). No. ________________________ dated _________.
This agreement shall be valid and binding on this Bank upto and inclusive of ______________
and shall not be terminable by notice or by change in the constitution of the Bank or the firm
of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder shall
not be impaired or discharged by any extension of time or variations or alterations made,
given conceded or agreed, with or without our knowledge or consent, by or between parties to
the said within written contract.
“Notwithstanding anything contrary contained in any law for the time being in force or
banking practice, this Guarantee shall not be assignable, transferable by the beneficiary (i.e.
GUVNL or Subsidiaries.) Notice or invocation by any person such as assignee, transferee or
agent of beneficiary shall not be entertained by the Bank. Any invocation of the Guarantee
can be made only by the beneficiary directly”
“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is
restricted to Rs.___________ (Rupees _____________________ only). Our guarantee shall
remain in force until ____________________ (Date of validity of the Guarantee). Unless
demands or claims under this Bank Guarantee are made to us in writing on or before_______
(Date of validity of the Guarantee), all rights of the Beneficiary under this Bank Guarantee
shall be forfeited and we shall be released and discharged from all liabilities there under:
Place:
Date:
Please Mention here Complete Postal
Address of the Bank with Branch Code,
Telephone and Fax Nos.
Signature of the
Bank’s Authorised Signatory
with Official Round Seal.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
18
UTTAR GUJARAT VIJ COMPANY LIMITED
CIN – U40102GJ2003SGC042906
Regd.& Corporate Office : Visnagar Road : Mehsana : 384001(North Gujarat )
Phone No: 02762- 222080-81
Website : www.ugvcl.com
Fax No: 02762-223574
e-mail : [email protected]
TENDER NO.: UGVCL /SP/CPC/2015-16/629/34-55-100 mm2 AAAC
NAME OF DESIGNATED BANKS:
1.
All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.
2.
Private Sector Banks authorized by RBI to undertake the state Government business,
which are (i) Axis Bank (ii) ICICI Bank (iii) HDFC Bank
Note: The Banks shall be the Banks recognized / notified by the Finance Department,
Government of Gujarat (GoG) from time to time.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
19