UTTAR GUJARAT VIJ COMPANY LTD.

UGVCL/SP/IV/662/Steel Items
UTTAR GUJARAT VIJ COMPANY LTD.
CIN – U40102GJ2003SGC042906
Registered Office,Visnagar Road,Mehsana-384001
Web Site : ww.ugvcl.com E-mail : [email protected]
Fax: 02762-236256 /223574
Phone : 02762-222080-81
Tender Notice No. UGVCL/SP/IV/662/Steel Items-MS Angle & Channel
PO Req. No. :- 250192
RFQ No:-33443
N-Procure consolidate Details
The Chief Engineer (P&P) invites On line Tenders for the purchase of following
item/s. Tender Papers & Specifications may be down loaded from Web site
https://ugvcl.nprocure.com (For view, down load and on line submission) and
UGVCL web site www.ugvcl.com (For view & down load only). Tender fee may be
paid along with submission of tender in EMD cover, for respective tender. “All the
relevant documents of tenders to be submitted physically will be received only by
Registered Post A.D. or Speed Post addressed to The Chief Engineer (P&P), UTTAR
GUJARAT VIJ COMPANY LTD., Corporate Office, Visnagar Road, Mehsana : 384 001
(NG). “NO COURIER SERVICE OR HAND DELIVERY” will be allowed.
All the bidders, in respect of tender item must have vendor registration with the
GUVNL or their subsidiary companies viz, GSECL/GETCO /UGVCL /PGVCL /MGVCL
/DGVCL prior to the date of opening of technical bid of the tender otherwise their
bids will not be considered eligible for technical scrutiny and as such, their
technical bids will not be opened. [Further refer clause no. 9 of Schedule – A]
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Tender No.
UGVCL/SP/IV/662/Steel Items-MS Angle & Channel
Purchase of steel items MS Angle 50x50x6 mm,
Description
65x65x6 mm and MS Channel 100X50X5mm as per
Technical Specifications
MS Angel 50X50X6mm
400 MT
Quantity MS Angel 65X65X6mm
9050 MT
MS Channel 100X50X5mm
400 MT
Estimated Cost
Rs. 4316 Lacs
Cost of Tender Document
Rs.10000 /- Only
(Non Refundable)
Earnest Money Deposit Amount
1% of the estimated cost of tender
Last date for On Line tender
Date: 30/04/2015 up to 18.00Hrs
Submission
Last date for Relevant Documents
Date: 04/05/2015 on OR before 18.00Hrs. (By
Physically Submission
R.P.A.D. or speed post only)
Date of opening of EMD COVER
Documents & Verification with
Date:- 05/05/2015 at 12.00 Hrs.
Physically submitted documents
Date of On Line Opening of
Date:- 05/05/2015 at 12.30 Hrs.
Technical Bid
Date of On line Opening of Price
Date: 26/05/2015 at 15.00Hrs.
Bid (Tentative, if possible):
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
UGVCL/SP/IV/662/Steel Items
IMPORTANT:
1. All the relevant documents as per requirement of the Tender also to be submitted
physically along with the Tender Fee, EMD cover in sealed cover on OR before date
mentioned in above tender notice. All such documents should be strictly submitted by
RPAD/speed post only. Otherwise the offer will not be considered and no any further
communication in the matter will be entertained.
2. Any deviation found Data/Details/Documents between on line offer (e-tendering) and
physically submitted documents (Tender document fee, EMD, Vender Registration,
Technical and commercial documents etc.) of bidder, offer of the same bidder will not be
considered and no any further communication in the matter will be entertained.
Further bidders are requested to submit price – bid (Schedule – B) on-line only and not to
submit the price bid in physical form. This is mandatory. If price bid is submitted in
physical form, same will not be opened and only on-line submitted price bid will be
considered for evaluation.
3. It is mandatory for all the bidders to submit their tender documents by both forms viz.
on-line (e-tendering) and physically in schedule time. If tender documents submitted in
only any one form, say either by on line or physically, in that case the same tender will not
be considered. Further if any discrepancy found in data submission mostly in quantity in
that case online submission in Annex-IV will be considered as final offer quantity for further
course of action.
Any technical questions , information & clarification that may be required pertaining to this
inquiry should be referred to Chief Engineer (P&P),Uttar Gujarat Vij Company Ltd. Regd. &
Corporate Office , Visnagar Road Mehsana -384001
UGVCL reserves the right to reject any OR all tenders without assigning any reasons
thereof.
Thanking you
Yours Faithfully
Chief Engineer (P&P)
UGVCL: Mehsana
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
UGVCL/SP/IV/662/Steel Items
Download Tender Documents in (PDF Format) which consists of:
Part – I : Commercial Terms & Conditions
Part - II :Technical Specifications & GTP’S, Schedule “A” indicating
the quantities & items .
To view the PDF file please use “Acrobat Reader” soft ware which
can be downloaded from “ Adobe “ website.
NOTE:
In case bidder needs any clarification or if training required for
participating in online tender, they can contact the following
office:
(n) Procure Cell
(n) code solutions-A division of GNFC Ltd.,
403, GNFC Infotower, S.G. Road, Bodakdev
Ahmedabad – 380054 ( Gujarat )
Toll Free: 1-800-233-1010 ( Ext. 501, 512,516 , 517 , 525 )
Phone No. 079-26857315 / 316 / 317
Fax: 079-26857321 / 40007533
Email: [email protected]
Other Terms & Conditions as per detailed tender document
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
UGVCL/SP/IV/662/Steel Items
SCHEDULE – ‘A’
Sr.
No.
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Description of material
Tender
Quantity in MT
Purchase of MS Angel 50X50X6mm
Purchase of MS Angel 65X65X6mm
Purchase of MS Channel 100X50X5mm
400
9050
400
Total
Estimated Cost
1,75,29,640/39,66,08,105/1,75,06,224/43,16,43,969/-
It is to clarify that in case of any discrepancy between physical annexure/documents
and online annexure/documents then on-line data will be considered as final data for
tender evaluation & competition.
IMPORTANT NOTE:
1. REFUND OF EMD:
Earnest Money Deposit (EMD) will be returned / refunded to the successful bidder,
only on their submission of Security Deposit (S.D.) against the order placed on them
by UGVCL.
2. DISPATCH OF MATERIAL
The tender is invited for UGVCL only. The successful bidder will have to dispatch the
ordered material anywhere in UGVCL.
3.
6.
The bid which is not opened due to any reason/s in that case the same will not be
returned to the bidder in any case / circumstances.
EMBOSSING OR ENGRAVING:
The successful Tenderer shall have to supply the material with emboss / engrave
“ISI” & “UGVCL” Word Marking on every one meter length.
The quantity to be purchased will be decided by UGVCL. The UGVCL reserve the right
to reduce / enhance the tender quantity as per their requirement at the time of
finalization of the tender.
Seal and signature at Annexure – “Important Instruction “is MUST.
7.
EMD COVER MUST CONTAIN THE FOLLOWING :
4.
5.
Revise Condition for exemption in Payment of EMD (Caluse No:-11 of
Commercial Terms & Condition) : Exemption in Payment of EMD shall be
given to the Small, Cottage & Tiny Industrial Units registered under Small Scale
Industries of Gujarat State and holding subsequent registration with
CSPO/NSIC/DGS & D registration certificate for the item under tender. No
relaxation shall be given to the bidders having valid SSI/NSIC certificate of
Outside Gujarat State. No relaxation shall be given to the bidders having only one
registration number from Government of Gujarat but no subsequent registration
with CSPO/NSIC/DGS&D registration certificates for the item under tender.
7.1 Details and document as per clause No. 11 (commercial terms and conditions) of the
tender for EMD requirement.
7.2 Order executed list of last three years (including supplied made to
UGVCL/DGVCL/MGVCL/PGVCL) for the tender items.
Note:- Please attach photocopies duly self attested with company’s round seal of
fully executed order of PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL issued by
Corporate Office of respective company for only tender item, to decide the status
of bidder for the tender item and also to be mentioned details of such orders in
online Annexure-6.
7.3 Vendor registration certificate for the tendered item is must.
In continuation of Clause no-2 (C) (7) of Commercial Terms & Conditions of this
tender….
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
UGVCL/SP/IV/662/Steel Items
1) Bidders who have applied for Vendor registration tendered item with all required
fees and all the requisite documents at least 60 days prior to the date of
publication of tender in the news paper shall be allowed to participate in the
tender, subject to the condition that he should submit vendor registration
certificate before scheduled date of opening of price bid.
2) Bidders who have applied for re-Registration before the last date of expiry of
validity of vendor registration for tendered item shall be allowed to participate in
the tender, subject to the condition that he should submit vendor re-Registration
certificate before scheduled date of opening of price bid. The Bidder must enclose
copy of Money receipt of the fees paid towards vendor registration/Re-registration
(as per above Clause no-12 of this Schedule-A) along with the Tender Fees / EMD
payment receipt in EMD cover. If he fails to submit the vendor registration/reRegistration certificate before scheduled date of price bid opening, his bid shall be
rejected and his price bid shall not be opened.
•
8.
In absence of any of the above, technical bid will not be opened / the opening of
tender of the party will be at the discretion of the UGVCL.
DELIVERY PERIOD:
The delivery period of the material against this tender shall Six (6) Months on equal
monthly basis after a commencement period of ONE Month from the date of receipt
of order (A/T).
However, the company requires early delivery; the same will be intimated in
written.
If the quantity offered by the bidder is reduced while placing the order, in
that case delivery period quoted by the bidder will also be reduced
proportionately.
9.
Guarantee & Performance Bank Guarantee :
The guarantee & performance Bank Guarantee is applicable as per Clause No. 46 &
47 of the commercial terms & conditions and this will be in line with the
specifications.
“NO STAGEWISE BANK GUARANTEES WILL BE ACCEPTABLE IN ANY CASE.”
In addition with the above clause : The Security Deposit & Performance Bank Guarantee rate of 5% is stipulated,
the same shall be 3% for small, cottage & tiny industrial Units registered
under Small Scale Industries of Gujarat State and holding subsequent
registration with CSPO/NSIC/DGS & D registration certificate for the item
under tender.
The Security Deposit & Performance Bank Guarantee rate of 10% is
stipulated, the same shall be 6% for small, cottage & tiny industrial Units
registered under Small Scale Industries of Gujarat State and holding
subsequent registration with CSPO/NSIC/DGS & D registration certificate for
the item under tender.
Revise Clause No:-12 of Commercial Terms and Condition are as under:PERFORMANCE GUARANTEE (PG) TOWARDS EXECUTION PERIOD: (i.e. SECURITY
DEPOSIT):
[Should be paid within 15 (fifteen) days from date of letter of acceptance. The
Letter of Acceptance is to be issued against receipt of Confirmation
/Acknowledgement of LOI]
The successful tenderers will be required to pay an amount equivalent to 10% (Ten)
of the value of the order as a Performance Guarantee (Security Deposit) for
satisfactory execution of the contract. Such Performance Guarantee (Security
Deposit) for satisfactory execution will be payable either in Cash / D.D. / Bank
Guarantees only. Bank Guarantees from Scheduled / Nationalized Banks will be
acceptable if the amount of security deposit payable exceed
Rs.5, 000/-. The
Bank Guarantees will be executed on the standard form prescribed by UGVCL.
In case of the Bank Guarantees furnished / submitted, they should have clear one
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
UGVCL/SP/IV/662/Steel Items
time validity till the completion of the order in all respects. Bank Guarantee for
Interim period will not be allowed. If by any reasons the supply period is extended
then supplier should undertake to renew the Bank Guarantee at least one month
before the expiry of the validity ( i.e without vacuum period and without waiting for
UGVCL’s intimation seeking extension) failing which UGVCL will be at liberty to
encash the same. CORPORATE BANK GUARANTEES AND STAGEWISE BANK
GUARANTEES ARE NOT ALLOWED.
The successful bidders shall have also to furnish PG (as per condition no. 47 of this
Commercial Terms and conditions ) of the contract value towards warranty /
guarantee period separately as applicable as per tender conditions.
Performance Guarantee towards Execution Period (Security Deposit) if paid will be
returned on successful completion of the Order and only after the Performance
Guarantee Condition (clause no.47 stated here under) is fulfilled.
“The supplier/Contractor/Party (i.e tenderee) has to give Bank Guarantee with
validity period of additional 01 (One) month i.e more than actual Guarantee /
Warranty period of 6/12/18/24/36/48/60 months (depending upon product) to safe
guard company’s interest in case of any eventuality happening on the last day of
the guarantee/ Warranty period after office hours of the bank or bank holidays.”
10.
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15.
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17.
UNLOADING :
“UGVCL” will unload all the Materials”. If the Firms unload the materials at
Consignees end, then maximum Rs. 50=00 per M. T. extra will be given.
Tender should invariably furnish a Notarized Copy of the BIS License (with Schedules
I and II) held by the Firm for using IS Mark for the Tendered Items. IF THE LICENSES
ARE NOT FURNISHED THEN THEIR OFFERS FOR THOSE ITEMS WILL NOT BE
CONSIDERED. PROVISIONAL CERTIFICATES NOT ALLOWED. NO FURTHER
CORRESPONDANCES WILL BE ENTERTAINED IN THIS MATTER.
Tenderer should furnish along with Technical Bid all the Tender Documents and also
Schedules I and II duly filed in and signed.
You shall have to make your own arrangements for procurement of Raw Materials
such as Ingots, Billets, Blooms, Slabs, Wire Rods etc., and UGVCL shall not entertain
any requests from you to inform the raw materials suppliers for allocation of Raw
Materials to you on this account.
In continuation to Audit Inspection Clause No. 55 of the tender commercial terms
and conditions, random samples will be collected against the supplied lots for any /
each of the DI’s and same will be got tested by third party testing at ERDA OR NABL
accredited laboratory asper the relevant IS/tender specifications. The test results
will be binding to the suppliers and
UGVCL. Suppliers will be informed while taking the samples, and if they do not
remain present at the time of sampling, then the samples collected by UGVCL and
sent to the laboratory will be final and this will be binding to the supplier.
Further, if the materials do not confirm to the IS / tender specifications, then all
further testing charges for further sampling either from the order lots / replaced
lots will have to be borne by the supplier. Based on the testing results UGVCL at
their discretions, may also cancel the balance pending order with immediate effect
at the risk and cost of the supplier.
All other text portion of tender Clause No. 52 will remain unchanged.
In case Tenderer / Purchaser finds that there is an attempt of cartel in the prices,
Tenderer /Purchaser reserves the right to consider or reject any or all the parties
offer without assigning any reason thereof.
The material supplied shall be confirming to Indian standard specification and also
with ISI marking and even after inspection of the lot, if the material received at the
site is found without ISI marking, the lot shall be rejected and no further
correspondence shall be entertained in this regard.
Tenderer has to ensure that the offered quantity i.e. 25% or more of tender of each
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
UGVCL/SP/IV/662/Steel Items
18.
19.
item should be commensurate with the UGVCL’s delivery schedule otherwise offer is
liable to be rejected out rightly. The quantity to be purchased will be decided by
UGVCL.
DELAYED AND LATE TENDERS :NO TENDER AND SAMPLE SHALL BE ACCEPTED / OPENED IN ANY CASE WHICH ARE
RECEIVED AFTER DUE DATE AND TIME OF THE RECEIPT OF TENDER IRRESPECTIVE OF
DELAYED DUE TO POSTAL SERVICE OR ANY OTHER REASONS AND UGVCL SHALL NOT
ASSUME ANY RESPONSIBILITY FOR LATE RECEIPT OF TENDER / SAMPLE. ANY
CORRESPONDANCE IN THIS MATTER WILL NOT BE ENTERTAINED.
SUBMISSION OF OFFER :The firm having single legal entity and having two or more works / factory and
submit offers from two or more different works / factory, the UGVCL will consider
only one lowest offer for allocation of quantity.
20.
Clause No. 6[A] and No.34 of commercial terms & conditions may please be
considered (not applicable) as deleted for this tender.
21.
Payment terms for Micro,Small and Medium enterprises.
22.
Payment shall be made, either directly to you or to suppliers Banker for the
materials supplied as per UGVCL standard payment terms and conditions i.e. 80% of
Ex-Work price including 100% of F&I, Taxes & duties, on receipt on Truck Receipt
Certificate (TRC) within 30 (Thirty) days on verifying required documents as per A/T
conditions and balance 20% of Ex-Works within 45 days on receipt of Store Receipt
(S.R.) Note from the consignee. However, the suppliers have to declare about their
status as MSME duly certified by Chartered Accountants i.e. They are falling within
the purview of Micro, Small and Medium Enterprises Development Act, 2006.
All other terms remain as per Cl no. 23 of Commercial Terms & conditions.
Note:
Format of Performance Guarantee (PG) & E.M.D. Bank Guarantee attached
with commercial terms & conditions has been revised.
The E.M.D. Bank Guarantee, Performance Guarantee (PG) for supply period
& Performance Guarantee (PG) for warrantee period has to be submitted as
per new format & same is attached herewith (i.e. with Tender Documents).
23.
Successful bidder has to execute an Agreement as per GUVNL Guidelines
in the event of placement of order.
24. Testing of Material after Post dispatch at ERDA/Narol Laboratory.
The material has to be dispatched by the supplier after due successful
inspection by UGVCL’s representative at Party’s works, as per Dispatch
Instruction. On receipt of the material at Regional Store/Divisional Store, the
sample/s will be selected randomly from all the stores as per Dispatch
Instruction in presence of supplier’s representative from each RSO [As per
Dispatch Instruction] and will be tested for acceptance test /or the tests as
decided by UGVCL at ERDA-UGVCL laboratory at RSO -Narol for quality check
only in presence of representatives of supplier and UGVCL.
• The result of such tests will be binding to supplier.
• If authorized representative does not turn up in two days time after
receiving the
material in RSOs, sample/s will be drawn by UGVCL‘s representative.
QUALITY ASSURANCE PLAN
25. The supplier shall invariably furnish the following information along with his
offer, failing which his offer shall be liable for rejection.
a) Statement giving list of important raw materials, names of sub-suppliers
Signature of Tenderer:
Date:
Place:
Company’s Round Seal:
UGVCL/SP/IV/662/Steel Items
for the raw materials, list of standards according to which the raw materials
are tested, list of tests normally carried out on raw materials in the presence
of supplier’s representative and copies of test certificate.
b) Information and copies of test certificates in respect of bought out
material.
c) List of manufacturing facilities available.
d) Level of automation achieved and list of areas where manual processing
exists.
e) List of areas in manufacturing process, where stage inspections are
normally carried out for quality control and details of such test and
inspection.
f) List of testing equipments available with the supplier for final testing of
item and test plant limitation if any vis-à-vis the type, special acceptance
and routine tests specified in the relevant standards. These limitations shall
be very clearly brought out in schedule of deviation from specified test
requirements.
INSPECTION, TESTING & CHECKING BEFORE DISPATCH:
All the tests and inspection shall be carried out at the works of manufacturer
unless otherwise specifically agreed upon by the bidder and purchaser at the
time of purchase. The bidder shall provide all reasonable facilities to the
inspecting officer(s) without charges.
1. The inspection may be carried out by the purchaser at any stage of
manufacture/before dispatch as per relevant standard.
2. Inspection and acceptance of any material under the specification by
the purchaser shall not relieve the bidder from his obligation of
furnishing material in accordance with the specification and shall not
prevent subsequent rejection if the material is found to be defective.
3. The bidder shall keep the purchaser informed in advance, about
manufacturing program so that arrangements can be made for
inspection.
Signature of Tenderer:
Date:
Place:
Company’s Round Seal: