C M F

COMMITTEE MINUTE FORM
Complete Name and Address of Workplace
UMB 1
University of Manitoba
c/o EHSO
Rm 191 Frank Kennedy
Winnipeg, MB
R3T 2N2
Phone: 474-6633
Fax:
474-7629
Which Committee:
OSHA – UMB 1
Organizational Safety and Health Advisory
Committee
Meeting date: April 18, 2013
Date of next meeting: June 6, 2013
Number of employees
at the workplace: 5,000 and 1,800 casual
Date of
Origin
18Apr13
PAGE _1_ OF _3_
Employer Members
Lavallee, Linda (co-chair)
Beddoes, Jonathan
Berscheid, Rod
Riese, Mike
Syme, Bruce
Occupation
Security Services
Faculty of Engineering
Physical Plant
Middle Management
Human Resources
Alternates:
Morin, Lyle (Alt)
Kehler, Aubrey (Alt)
Physical Plant
Security Services
Worker Members
Kerchak, Colleen (co-chair)
Baker, Greg
Blight, Noriko Boorberg
Booth, Tom
Christie, Will
Hamelin, Daryl
McGregor, Dan
Paquin, Justin
Prokesch, Ruth
Vacant
CAW 3007
AESES – UMS
UMDSCA
UMFA
AESES
CUPE 1482
EMAPS
UMSU – Student
UMGSA
CUPE 3909
X
Alternates:
Bacher, Dave (alt)
Bonstein, Tammy (Alt)
Cruz, Ronnie (alt)
Dirks, Erwin (Alt)
Mackisey, Gail
Mclean, Matt (alt)
Oresnik, Ivan (alt)
CAW 3007
UMDSCA
UMSU – Student
CUPE 1482
AESES
CUPE 3909
UMFA
X
Ex-Officio
Neufeld, Terry
Shields, Judy
Van Delden, John
EHSO – Ex-officio
EHSO – Ex-officio
EHSO – Ex-officio
X
Guests
Pschulski, Ed
EHSO – Ex-officio
X
Concern or Problem
Recommendation or Action To Be Taken
Meeting commenced at 1:35 pm
1. Welcome and Introductions – C Kerchak
2. Adoption of Agenda for Apr 18/13
M/S R Berscheid, M Riese. All in favor.
Carried.
3. Adoption of Minutes for Jan 24/13
M/S R Prokesch, B Syme. All in favor.
Carried.
J Van Delden asked to be excused early from
the meeting so his section was discussed first
although the minutes will reflect the order
posted in the Agenda.
In my opinion, the above is an accurate record of this meeting.
( ) Employer Co-Chair: Linda Lavallee
( X ) Worker Co-Chair: Colleen Kerchak
Signature _______________________________________
Signature _________________________________
Present
X
Absent
Regrets
X
X
X
X
X
X
X
Regrets
X
X
X
X
X
X
X
X
X
X
X
X
Regrets
X
Action By
(who & when)
COMMITTEE MINUTE FORM
Date of
Origin
PAGE _2_ of _3_
Concern or Problem
(See reverse for completion instructions)
Recommendation or Action To Be Taken
Action By
(who
M &
when)
4. Business Arising:
a) Safety for Supervisors – J Van Delden
18Apr13
Safety for Supervisors training will be posted on EHSO
website by May 1st. Two sessions, already presented to
Physical Plant, were well received and generated a lot
of discussion. The first wave of training will target those
identified as a supervisor – 685 employees. This was
the easiest way to capture a large percentage of the
supervisor population in the first sweep.
Any employee who gives direction to another is
considered a supervisor. Thus all teaching assistants,
who were not included in the first wave, will need to be
identified and take the training. Eventually all new hires
in supervisory roles will complete “Safety for
Supervisors” before they are offered a job.
The next step is to identify other groups that still
need training. Committee members are welcome
to provide feedback on this matter.
R Prokesch asked how those interested in this material
could write the test if they did not have an employee
number. J Van Delden did not have a problem with
non-supervisors seeing the test, however, the
University is only interested in tracking the training of
supervisors.
EHSO will get a copy of the test to R Prokesch.
LASH committee members would also be
interested.
T Neufeld
b) Cleanliness of eating areas on campus
18Apr13
T Booth was not in attendance. His update was tabled
until the next meeting.
24Jan13
T Booth proposed that OSHAC members compose a
list of concerns regarding the Food Court in U Centre.
Committee members could forward their suggestions to
T Booth or L Lavallee. L Lavallee will meet with the
appropriate supervisors.
If no action is forthcoming, a recommendation will
be sent to Assoc VP (HR). Several
recommendations include - the availability of
table wipes from a dispenser and signage to
encourage patrons to clean up after themselves.
T Booth
June 6
Agenda
While the Food Court in U Centre is only one
specific area on campus, cleanliness in all eating
areas on campus is important and
recommendations would apply to all.
c)”New Business” items for OSHAC mtgs
18Apr13
D Hamelin and J Van Delden were to produce a memo
asking all LASH committees to identify their top 5
generic concerns on campus. J Van Delden reported
that to-date 18 of the 20 LASH groups have been
identified so it will now be very easy to send out that
request.
J Van Delden shared that LASH committees are
expressing difficulty establishing their committee rules.
The three examples posted by MB Workplace S&H are
geared more towards manufacturing than educational
institutions. J Van Delden distributed a sample
document (attached) that would work better for a
University setting.
J Van Delden is asking the committee to endorse
this document before posting it on the EHSO
website. Please email your comments to him.
All
OSHAC
members
Two items that are very important for University LASH
committees to include in their committee rules are: the
identification of alternates and knowing how quorum is
determined.
In my opinion, the above is an accurate record of this meeting.
( )Employer Co-Chair: Linda Lavallee
Signature_______________________________________________
( X ) Worker Co-Chair: Colleen Kerchak
Signature ______________________________________________
COMMITTEE MINUTE FORM
PAGE _3_ OF _3_
Date of
Origin
Concern or Problem
(See reverse for completion instructions)
18Apr13
Quorum is defined as at least ½ of the worker
members and at least ½ of the management members
in attendance. That is, ½ of the total number not
including the alternates. Management members may
not outnumber the workers. Worker members are
selected by their bargaining units to bring the concerns
of their members to the meetings. If a committee
member cannot attend a meeting, it is crucial that their
alternate be present. Quorum must be met for the
meeting to be considered official. If both the member
and alternate attend a meeting, it must be clearly
stated in the rules that they share one vote.
18Apr13
Recommendation or Action To Be Taken
Action By
M(who &
when)
5. New Business:
None.
6. EHSO Report – J Van Delden:
18Apr13
J Shields was not in attendance to report on WCB.
Workplace Hazardous Information Placard (WHIP)
J Van Delden explained how the complexity of the old
WHIP system (with 27 different icons) made it difficult
to understand and keep up-to-date. A simpler interim
version is currently being used while EHSO is working
on developing a new system.
The Summary Report will be sent to all OSHAC
members with the minutes and discussed at the
June 6th meeting.
The future placards will use only 3 symbols: Biohazard,
Mixed Chemicals and Radiation and provide
information that is specific to a space (PPE will not be
posted). Emergency contact information will still be
included and Security Services will provide after-hour
contact information. The new system will be updated
annually and the chemical quantities reported will be
the PIs best guess as to the maximum amount on hand
at any given time.
J Van Delden will present this proposal to specific
faculties, Physical Plant, and WHMIS coordinators and
ask for feedback. The OSHA Committee will be able to
comment before the document is recommended for
formal adoption.
18Apr13
7. Members Round Table
R Berscheid
The geese have returned to campus. The University
community will be reminded once again that it is illegal
to harm a goose or damage its nest. Physical Plant’s
General Services is ready to take complaints regarding
goose attacks and will contact MB Conservation to
move any nests that are built in inconvenient locations.
The nesting season usually lasts about 6 weeks.
L Lavallee
Relayed a thank you to Physical Plant for installing the
speed bumps north of Parker Bldg. on Dysart Road.
M Riese
Informed the Committee that St Paul’s was in the
process of beginning a huge construction project.
8. Next Meeting:
June 6, 2013
9. Adjourned: 2:25 pm
M/S M Riese, D Hamelin
In my opinion, the above is an accurate record of this meeting.
( ) Employer Co-Chair: Linda Lavallee
Signature_______________________________________________
( X ) Worker Co-Chair: Colleen Kerchak
Signature ______________________________________________
J Shields