FPGME Winter Newsletter Faculty of Medicine

FPGME Winter Newsletter
DECEMBER 2013
Faculty of Medicine
VENTIS PGME
Implementation Update
Check out the
VENTIS website.
WATCH NOW:
VENTIS promotional video
Dr. Postl shares his message; click here
to view.
In March 2014, the Rotational
Schedule will GO LIVE for all programs.
The Team is pleased to give a brief
presentation regarding the VENTIS
Implementation and Training Plan.
Further details will be communicated to
programs shortly.
Next Steps
More details regarding Preparation for
Rotational Schedule Implementation
and VENTIS Training will be sent out to
programs. Please stay tuned!
We will introduce a Hybrid
Implementation for the 2014/15
Academic Year.
For any programs that face potential
challenges incorporating into VENTIS,
the Team will be work closely with you
to help with change management and
implementing your program into VENTIS.
Programs will gather Leave Requests &
Rotation Requests (if applicable) by paper
in preparation for entering the data into
VENTIS.
What people are
saying…
Demonstrations will be provided to
programs.
“I believe VENTIS will allow
a more timely, transparent
and efficient process in
scheduling, curriculum,
assessment of residents
and Faculty.” - PGME Associate
Classroom Training will include:
• how to set up a program in VENTIS;
• how to enter the Leave & Rotation
Requests into VENTIS;
Dean
• scheduling process.
Scheduling Module
The Scheduling Module consists of:
• a Rotational Schedule;
• Daily Schedule: On-Call, Daily
Assignments and Educational Events.
The VENTIS Project Team is currently
testing the Rotational Schedule.
Diamond L Consulting has received
the business needs document for Daily
Schedule and has started coding it.
The Team will continue to provide oneon-one program set-up and support.
Assessment Module
“VENTIS is so intuitive, very
user-friendly and it has
everything all in one.”
- Resident
The Assessment Focus Group has
finished reviewing all current assessment
processes, and regulatory requirements.
The Group also has determined which
assessment types require support.
The VENTIS Project Team is in the midst of
finalizing the business needs document
for Assessment to deliver it to Diamond L
Consulting.
UNIVERSITY OF MANITOBA, FACULTY OF MEDICINE
Questions or Comments?
Email the Project Team at:
[email protected]
umanitoba.ca/medicine
Countdown to Accreditation February 23-28 2014
TIMELINE FOR PGME ACCREDITATION
Currently In Progress
Program Schedules for February 2014:
• Date/times for Program Reviews
ARE COMPLETE;
• awaiting names of all survey team
members;
•
programs should be booking
time with faculty, staff, residents,
booking rooms, preparing required/
recommended documents
(see checklist on next page).
November 15 - Internal Reviews
• internal review reports are deemed
internal, and are NOT used in making
decisions regarding accreditation
status;
• however, a copy of all internal
reviews since 2008, including Family
Medicine, were sent to the Royal
College (RC) as required; the RC
Survey Chairperson is mandated
by the two Colleges to judge the
efficacy of the internal review
process at the University.
November 15 – December 1
Pre-Survey Questionnaires (PSQs)
• PSQs have been reviewed by
Associate Dean, PGME and PSQ
Review Committee for clarity,
completeness and consistency, and
were returned with recommended
changes to Programs;
• PSQs are being sent to the Royal
College and College of Family
Physicians.
NOTE Please ensure the following
documents are sent to the PGME
Office by December 15:
• Updated Inter-University Affiliation
Agreements ;
• Residency Programs Schedule for
their accreditation survey visit;
• RESIDENCY PROGRAM UPDATES to
the Royal College - any material PSQ
changes/key updates for submission
to the Royal College.
December to early February 2014.
PROGRAM DIRECTORS NOTE
Specialty Committee Feedback RCPSC Programs:
• RC Accreditation Committee
consults with Specialty Committees
to review pre-survey documents and
provides comments and suggestions
to assist the on-site surveyors;
• DO NOT be defensive or anxious;
this is an opportunity to prepare a
detailed response to questions or
issues that arose when the Specialty
Committee was reviewing your
documentation;
• address the questions and prepare
either a written summary or short
verbal presentation to give to the
reviewers on site;
• PDs should prep others on their
Program team about what may be
asked by the surveyor on behalf of
the Specialty Committee.
JANUARY 3, 2014 - Final Pre-Survey
Documents to be Submitted to RC
• A-STANDARDS FACULTY OF
MEDICINE QUESTIONNAIRE;
• WRHA CLINICAL TEACHING SITES
AND OTHER REGIONAL HEALTH
AUTHORITY PSQs;
• Specialty Committees’ questions are
provided in advance to the Program
Director by the RC as a courtesy so
Programs can be prepared;
• DIAGNOSTIC SERVICES MANITOBA
PSQ;
• Program Directors (PDs)
will recieve a copy of the
Specialty Committee questions
approximately one week prior to
the review;
• INTERUNIVERSITY AFFILIATION
AGREEMENTS;
• PDs should set aside time during
that week to develop a response
to the questions and prepare
either a written summary
(preferred) or short verbal
presentations on these to share
with the surveyor during the site
visit.
• CANCERCARE MANITOBA PSQ;
• RESIDENCY PROGRAM SURVEY
SCHEDULES;
• any material updates provided by
Residency Programs.
PROGRAM PREPARATIONS
A. Review Standards Checklist - applicable to all programs (click to view)
B. TAKE ACTION to prevent Accreditation pitfalls - when program weakness is a threat
to its accreditation status:
B.1 Administrative Structure
• Inadequate time and/or support for PD
• RPC not meeting regularly or conducted as part of a Dept./Division meeting
• Meetings not documented; agenda and minutes poorly structured
• RPC not doing all it should do
• Not reviewing the program
• Not reviewing the teachers
• Ensuring residents have a voice – do residents know their elected Resident rep?
B.2 Goals and Objectives
• Not functional – have residents received ? Do they know where to locate?
• Not Rotation specific
• Not used in evaluations by faculty
• Not regularly reviewed
CHECKLIST
on-site materials for site visit
Required Resources
1. RPC minutes for last two years;
2. Samples of resident research;
3. PSQ appendices accessible;
4. E xamples of Resident assessment
files from EACH training year WITH
signed consent *forms;
5. Include examples of STRONG
RESIDENTS AND RESIDENTS
EXPERIENCING DIFFICULTY;
6. B
e prepared to present program
website – ensure ALL LINKS &
equipment are working.
B.3 Structure and Organization
• Graded responsibility absent
• Inadequate resident supervision (especially on call) – B.3.2
• Service/education imbalance and problems; service should have a defined
educational component including evaluation - B.3.4
Recommended Resources
B.3.8 Learning Environment
• Intimidation
• Harassment
• Interpersonal/communication issues
8. Residency program resources;
B.4 Resources
• Faculty shortages impacting education/supervision
• Inadequate clinical volumes/technical resources in essential domains
• Inadequate call rooms/infrastructure for residents
B.5 Clinical, Academic, and Scholarly Content
• Lack of a formal academic curriculum or entirely resident driven
• Frequent cancellations/poor attendance of half-day sessions by residents and faculty
• Inadequate teaching of non-Medical Expert CanMEDS roles – can residents identify
where this inadequacy is occurring?
• Role modelling is the only teaching modality
B.6 Evaluations
• Evaluations not based on goals and objectives
• Inadequate assessment of non-Medical Expert CanMEDS competencies
• Lack of timely feedback, especially face-to-face
• Mechanism to monitor, promote, remediate residents lacking
• Summative assessment (ITER) inconsistent with formative feedback, unclearly
documents concerns/weaknesses
7. Samples of faculty medical education
research;
9. Curriculum planning resources;
10. Finalized Schedule for the review
team.
* Link to PGME consent form
The PGME Office is
your resource for
Accreditation.
Please contact
us if you have
any questions or
concerns.
[email protected]
THANK YOU
AWARDS
Diane Biehl Research Award
Deadline to apply is Friday, December 20, 4:00 p.m.
Please submit your application to:
Kristy McGregor
Postgraduate Medical Education (PGME)
260 Brodie Centre, 727 McDermot Avenue
University of Manitoba, Winnipeg, MB Canada R3E 3P5
204 -789-3352 or (fax) 204-789-3929
[email protected]
For more information and the application form, please visit our
Awards website - under Postgraduate Medicine (PGME) Awards.
Caleb Zelenietz
Nuerology
Sean Udow
MMCF - Henry Melmed Memorial Prize
Obstetrics & Gynecology
Dr. A. A. Earn Memorial Award
Christine Katopdois
Dr. I.C. & Mrs. M. Peever Memorial Fund
Katie Pernarowski
Dr. Max Memorial Prize
Georgia Lefas
Dr. Marvin Raynes Memorial Prize
Stephanie Johnston
Dr. Michael Bruser Memorial Award
Lindsay Porteous
Orthopaedics
Dr. H. P. H. Galloway Memorial Scholarship
Kyle Martin
Dr. & Mrs. Victor Rosenfield Prize
Meaghan Rollins
George W. Leroux Memorial
David Perrin
Surgery
S. Kay Travel Award
Dr. Yaffe and the Postgraduate Team would to extend a
huge thank-you to the following individuals for taking
the time to share their knowledge and expertise in the
Countdown to Accreditation workshop series!
The workshops were an overwhelming success and
the positive feedback indicates that the tools and tips
presented were very informative and helpful to programs.
A special thank you to Joanne Hamilton, Director
Educational Development for her leadership in the
faculty development workshop series “Countdown to
Accreditation”.
2013/14 Award Winners
Anesthesia
MMCF - Carl Duerksen Memorial Scholarship *Correction from FPGME Fall Newsletter. A very special
thank you goes out to Pam Lowe, Program Administrator,
Ophthalmology, for her involvement in the fantastic
Program Administrators’ Accreditation Workshop!
Chris White
For more information on available and upcoming awards,
scholarships, prizes or bursary, please check out the awards
webpage.
Dr. Andrew MacDiarmid
Dr. Lynne Warda
Dr. Cornelia (Kristel) van Ineveld
Dr. Heather Dean
Dr. Catherine Moltzan
Dr. Ingrid Toews
Dr. Kurt Skakum
Dr. John Lee
Dr. Will Fleischer
Dr. Polina Anang
Dr. Brendan McCarthy
General Surgery Residents
ARRIVALS AND DEPARTURES
Special thank you to Drs. Jeff Sisler, Larry Tan and
Louise Giles for their contribution to Family Medicine –
Oncology, Thoracic Surgery and Pediatric Respiratory
Medicine and best wishes on their future endeavors.
Please join us in welcoming the following new
Postgraduate Program Directors:
• Dr. Chris Ogaranko, new program director for Family
Medicine Oncology program
• Dr. Gordon Buduhan, new Program Director for
Thoracic Surgery Program
• Dr. Faisal Al-Somali, new Program Director for
Pediatric Respiratory Medicine
We would also like to extend our congratulations to
Dr. Jeff Sisler on his to appointment to Associate Dean,
Continuing Professional Development.
FPGME CORE CURRICULUM
CaRMS
Conflict Management in Medicine
This core curriculum course is now available online. All Residents who have not yet
completed this session should log into D2L to complete the session.
The R-4 Medicine Subspecialty Match
took place on Wednesday, November 13,
2013.
Prescription Writing
PGME has developed a Prescription Writing Core Curriculum course. This course will be
offered only twice annually. This session is mandatory for Residents seeking prescribing
privileges; however, is not a mandatory session for all Residents. Please read through
the Prescribing Policy for Residents for more information on Resident prescribing
privileges.
Second Iteration match results will be
released on December 18th.
The R-3 Family Medicine/Emergency
Medicine match results will be released
on December 18.
Please direct Residents to register for one of the following two sessions:
1. January 29, 2014, 1:00 – 3:00 p.m.
Theatre B, Basic Medical Sciences
*maximum of 110 registrants per session
2. June 18, 2014, 9:00 – 11:00 a.m.
Theatre B, Basic Medical Sciences,
*maximum 110 registrants per session
TDP 2 will be online January 2014.
MEETINGS AND COMMITTEES
As discussed at the October 8, 2013 PGME Town Hall there are several changes to the
FPGME organizational structure, committees and subcommittees that will be very
beneficial to all Program Directors, assistants and Residents. Click here for latest news.
To ensure we are compliant with standards, policies and procedures we have reviewed
existing committees and created new sub-committees to support the Faculty,
Postgraduate Medical Education Office and Residency programs.
A complete list of Postgraduate Medical Education Committees can be found on our
website.
POLICIES
As part of an on-going continuous
improvement we have reviewed all
postgraduate training policies and
changes have been made to add clarity,
consistency to ensure compliance with
standards.
These policies have been vetted through
a variety of committees and governing
bodies including: PARIM, WRHA, CPSM,
PGME Executive Committee, Dean’s and
Faculty Executive Councils.
A complete list of Postgraduate Medical
Education Policies can be found on our
website.
Please ensure that the appropriate staff/
Residents/faculty and departments are
notified of these policy changes.
Please contact Dr. Cliff Yaffe ([email protected]) or Wendi Charette (wendi.charette@
med.umanitoba.ca) if you are interested in membership in the newly established
subcommittees.
TELL US WHAT
YOU THINK
We have broadened membership for PGME Executive committee to include all
PGME Residency Program Directors. As such, all Program Directors are invited to
participate and will receive notification of meeting dates and minutes. Your presence
is strongly encouraged. Committee terms of reference, meetings and minutes will be
posted on the FPGME website under ‘Committees and Meetings’.
Your feedback is important to us.
Starting January 2014 the PGME executive committee meetings will be opened to all
Program Directors for to attend.
Please complete the fluidsurveys.com
survey that was sent to your program
directors and administrators on
November 28, 2013.
Workshops
To ensure that programs receive: proper training, understand standards and process, up-to-date and consistent knowledge,
the PGME Office would like to provide a PGME 101 Workshop - MANDATORY to all Program Administrators, Coordinators, Program
Assistants and Education Assistants.
The workshop will include (but is not limited to) the following topics:
• governing bodies;
• program training requirements & objectives;
• PGME yearly cycle;
• Accreditation cycle;
• processes & procedures;
• news & updates for the upcoming academic year.
Option 1
Monday, December 16, 2013
1:30 – 3:30 p.m.
Rm 626 Basic Medical Sciences Building
FPGME WINTER NEWSLETTER, DECEMBER 2013
OR
Option 2
Wednesday, December 18, 2013
9:00 – 11:00 a.m.
Rm 626 Basic Medical Sciences Building