University of Manitoba REGISTRATION MANUAL FOR NEW POSTGRADUATE TRAINEES

University of Manitoba
REGISTRATION MANUAL FOR NEW
POSTGRADUATE TRAINEES
Faculty of Medicine
260 Brodie Centre - 727 McDermot Avenue
Winnipeg, Manitoba R3E 3P5
Phone: 204-789-3557 Fax: 204-789-3928
Introduction…………………………………………………………………………………………………………………………..3
Postgraduate Medical Education Introduction……………………………………………………………………….4
Postgraduate Medical Education Contact Information……………………………………………..……………5
Registration Process……………………………………………………………………………………………………….…….6
Registration by Stream
CaRMS Match:
Canadian (R1, R3 FM/ER, R4 MSM & Ped Subspecialty)………………………………………………………….7
International Medical Graduates (IMG)…………………………………………………………………………………7
Re-Entry…………………………………………………………………………………………………………………………………7
Program Match:
Clinical Fellows……………………………………………………………………………………………………………………..7
Family Medicine Enhanced Skills…………………………………………………………………………………………..7
Post PHD (Dental Interns, Oral & Maxillofacial Surgery, Clinical BioChemistry, Clinical
Microbiology, Molecular Genetics & Cytogenetics and Clinical Health Psychology)……………….....7
Sponsored……………………………………………………………………………………………………………………………..7
External Transfers………………………………………………………………………………………………………………….7
Registration Requirements and Information
A. Banking
Information…………………………………………………………………….……………………………………………….9
B. Canadian Post-M.D. Education Registry (CAPER)………………………………………………………………9
C. Canadian Medical Protective Association (CMPA)………………………………………….………….…….9
D. College of Physicians and Surgeons of Manitoba (CPSM)………………………………………………..10
E. Letter of Offer…………………………………………………………………………………………………………….….11
1
F.
G.
H.
I.
J.
K.
L.
M.
N.
O.
P.
Q.
Immunization…………………………………………………………………………………………………………..…….11
Criminal Record Check (including Vulnerable Sector Verification)……………………………….. 12
Manitoba Child Abuse Check…………………………………………………………………………..……………..12
Manitoba Adult Abuse Check………………………………………………….……………………………………..13
Medical Diploma…………………………………………………………………………………………………………….13
Social Insurance Number (SIN) ………………………………………………………………………………………13
Regional Health Authorities Learner Placement Affiliation Agreement…………….……………14
New PGME Trainees Orientation…………………………………………………………………………..……….14
University of Manitoba Registration Fees………………………………………………………….…….…….14
Lab Coats, Identification, Access Card and Pager…………………………………………………………….15
Benefits……………………………………………………………………………………………………..………………….16
Citizenship and Immigration Canada………………………………………………………...……………………16
Trainee Access Once Registered
Aurora Student, Employee Number, Student Number and PIN ............................................. 17
VENTIS ................................................................................................................................ 19
Resident Employment Winnipeg Regional Health Authority (WRHA)…………………………………..20
Medical Staff Administrative Services (MSAS) ……………………………………………………………………20
Personal Health Information Act (PHIA)………………………………………………………………………………20
Professional Association of Residents and Interns of Manitoba (PARIM) ……………………………21
Resident/Fellow Identification…………………………………………………………………………………………….21
Doctors Manitoba………………………………………………………………………………………………………………22
Trainee Resources
Neil John McLean Library ..................................................................................................... 22
Wireless Locations on Campus ............................................................................................. 23
Maps…………………………………………………………………………………………………………………………………...23
Frequently Asked Questions………………………………………………………………………………………………..24
2
Introduction
On behalf of the Postgraduate Medical Education (PGME) team congratulations and welcome
to the University of Manitoba, Faculty of Medicine! We are excited at the prospects of getting
to know you more on a personal basis.
Residency will provide you with the opportunity to integrate knowledge, skills and
interpersonal traits towards your ultimate goal in your chosen area of specialization.
Our PGME team will work closely with your Residency Program Director/team in making certain
that your educational concerns will be met in a timely manner. Do not hesitate to utilize our
services or to contact us if you have any concerns.
Please find in this Registration Manual for New Postgraduate Trainees information that will help
you during your first few weeks at the University of Manitoba.
Once again, welcome to the Postgraduate Medical Education at the University of Manitoba.
The PGME Team
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Postgraduate Medical Education Introduction
As you may already know, Postgraduate Medical Education (PGME) is unique in that while all
the programs are supported and monitored by the University of Manitoba and the Faculty of
Medicine, the regulations governing training, evaluation and certification are set by the two
national institutions- The Royal College of Physicians and Surgeons of Canada and The College
of Family Physicians of Canada. Each program has a Program Director and Program Assistant.
These individuals will become known to you during your orientation sessions within your own
program. The Program Director is responsible for ensuring that the training guidelines from the
two colleges are followed.
Each program, regardless of size or function, has a Residency Program Committee (RPC). These
committees have resident members and you should find out who your representative(s) are on
these committees. The RPCs are responsible for dealing with educational issues in each
program. Most programs also have a chief resident who is in his/her final years of training. The
chief resident has a variety of duties, some of which may include setting up call schedules and
arranging educational sessions.
For WRHA funded residents, the Professional Association of Resident and Intern of Manitoba
(PARIM) is your association representing both educational and service issues within and around
the boundaries of the Faculty of Medicine. The PARIM office is located at the HSC campus. The
organization has an Executive and Board of Directors.
In addition to the Resident Program Committees in each program, there is a faculty
organization. The Faculty PGME executive Committee, chaired by the Associate Dean for
Postgraduate Medical Education, is a working committee which meets monthly to discuss
educational issues, assign residency positions, formulate policies etc. There are a number of
subcommittees that deal with education development, core curriculum, basic clinical year and
resident transfers that report to the Faculty PGME Committee. The resident representatives to
all these committees are appointed by the PARIM Executive.
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Postgraduate Medical Education - Contact Information
Postgraduate Medical Education (PGME) Office
260 Brodie Centre – 727 McDermot Avenue
University of Manitoba, Winnipeg Manitoba R3E 3P5
Phone: (204)-789-3290
Fax: (204)-789-3929
Website: http://umanitoba.ca/faculties/medicine/education/pgme/postgrad.html
Associate Dean
Dr. Clifford Yaffe
[email protected]
(204)- 975-7715
PGME Core Curriculum
Director
Dr. Virginia Fraser
[email protected]
(204)- 318-2559
PGME Team Lead
Ms. Wendi Charette
[email protected]
(204)-272-3120
Associate Dean’s Assistant
Ms. Donna Coulis
PGME Administrator
Ms. Jenn Doroniuk
PGME Administrator
Ms. Gail Tomczuk
Curriculum Management
System (VENTIS)
Coordinator
Ms. Kim Le
PGME Research/CIP
Administrator
Ms. Laurie Anne
Vermette
[email protected]
(204)-789-3498
PGME Finance
Administrator
Ms. Tracy Smith
[email protected]
(204)789-3568
[email protected]
(204)-789-3290
[email protected]
(204)-789-3453
[email protected]
(204)-789-3452
[email protected]
(204)-789-3865
General Inquiries: [email protected]
Registration: [email protected]
Award Inquiries: [email protected]
Sponsored Trainee Applications: [email protected]
VENTIS Help Desk: [email protected]
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Postgraduate Medical Education – Registration Process
A registration email will be sent to your email account after the CaRMS match day. This email
will include the requirements and information you are required to complete which will facilitate
your registration in Postgraduate Medical Education at the University of Manitoba.
Your primary contacts within the Faculty of Medicine Postgraduate Medical Education (FPGME)
office will be the Resident Administrators who will endeavor to address your needs effectively
and professionally. Our FPGME team will work closely with you during this registration process.
Please do not hesitate to utilize our services or to contact us if you have any concerns.
Registration Process
April 2014
FPGME Resident
Administrator
Send Letter of Offer to New Trainees
Trainee
Trainee will be required to:
1. Review, Sign, Scan & Email the Letter of Offer back to the
FPGME office at [email protected]
2. Submit the ORIGINAL Signed Letter of Offer to the FPGME
Office prior to start of training.
FPGME Resident
Administrator
Receive Scanned Signed Letter of Offer back from trainees
FPGME Resident
Administrator
Send the Registration Email/Information to New Trainees
Trainee
Receive Registration Email with detailed information to
complete the registration process
Important: Scanned Signed Letter of Offer must be received first before the Registration Email (from VENTIS) is sent out.
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Registration by Stream
Registration Requirements and Information are listed below by stream:
CaRMS:
o Canadian (R1, R3 FM/ER, R4 MSM & Ped Subspecialty): A, B, C, D, E, F, G, H, I, J, K, L, M,
N, O, P
o IMG: In addition to section A to P, you are required to read & follow steps of section Q.
o Re-Entry: A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P
Program Match:
o Clinical Fellows: A, B, C, D, F, G, H, I, J, K, L, M, N, O
o Family Medicine Enhanced Skills: A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P
o Post PHD (Dental Interns, Oral & Maxillofacial Surgery, Clinical BioChemistry, Clinical
Microbiology, Molecular Genetics & Cytogenetics and Clinical Health Psychology): A, E,
F, G, H, I, K, L, M, N, O, P
Sponsored: A (Saudi Arabian only), B, C, D, E, F, G, H, I, J, K, L, M, N, O, P, Q
External Transfers: A, B, C, D, E, F, G, H, I, J, K, L, M, N, O, P
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Registration Requirements and Information
Section Name
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
Banking Information
Canadian Post-M.D. Education Registry (CAPER)
Canadian Medical Protective Association (CMPA)
College of Physicians and Surgeons of Manitoba (CPSM)
Letter of Offer
Immunization
Criminal Record Check (including Vulnerable Sector Verification)
Manitoba Child Abuse Registry
Manitoba Adult Abuse Registry
Medical Diploma
Social Insurance Number (SIN)
Regional Health Authorities Learner Placement Affiliation Agreement
New PGME Trainee Orientation
University of Manitoba Registration Fees
Lab Coats, Identification, Access Card and Pager
Benefits
Citizenship and Immigration Canada
Please choose your category in the section of Registration by Stream and ensure to read all of
the sections carefully and be sure to follow all of the steps outlined.
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A. Banking Information:
o
All postgraduate medical trainees are required to submit their banking information so
that they can be set up with payroll. Voided Cheque or Account Verification from the
bank must be submitted to the PGME Office One Month prior to the training start date.
o
The Voided Cheque must include bank name, address, account number, and transit
number.
o
Sponsored (apply to Saudi Arabian only) - are required to submit their banking
information to the PGME Office.
B. Canadian Post-M.D Education Registry (CAPER):
o
All postgraduate medical trainees are required to submit the CAPER form to the PGME
Office.
o
The mandate of the CAPER is:
 to provide accurate information regarding the size, nature and distribution of
post-M.D. programs in Canadian medical schools.
 to develop a common classification system of post-M.D. trainee categories and
to identify such trainees in the Canadian medical schools.
 to provide information as specifically requested in keeping with CAPER policies.
o
CAPER form. (on the PGME Resources website – under letter “C” on the right hand side column)
C. Canadian Medical Protective Association (CMPA):
o
All postgraduate medical trainees whose work involves patient contact must obtain
CMPA membership/its equivalent for the duration of their registration with PGME at the
University of Manitoba. The PGME Office has provided the CMPA with a listing of all
trainees accepted to the University of Manitoba for postgraduate medical education
training.
o
It is the trainee's responsibility to complete the on-line membership application form
and PGY questionnaire. The CMPA application and questionnaire must be completed
and returned to the CMPA by May 16th, 2014.
o
The CMPA application and questionnaire are available on the CMPA website @
www.cmpa-acpm.ca/en/member-self-service.
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o
CMPA is required prior to the trainee's training start date. Failure to complete/submit
the CMPA membership application by the posted deadline may result in a delayed start
to the training.
o
WRHA Residents - the membership fees will be paid in full directly to the CMPA by the
Winnipeg Regional Health Authority (WRHA). DO NOT provide any payment when
submitting the CMPA application, and be sure to indicate that the WRHA is the third
party payer. The portion of membership fees will be recovered by way of payoll
deduction, and this will be coordinated by the WRHA or Health Sciences Centre (HSC)
Payroll Office in August/September.
o
Professional Association Residents & Interns of Manitoba (PARIM) - CMPA Letter.
o
Sponsored Residents & Clinical Fellows - are required to pay their own membership
fees in full directly to the CMPA. There is no reimbursement from the WRHA.
o
CMPA is an organization that provides legal defense and liability protection to all
physicians across Canada. Detailed information, including a downloadable form, please
visit the CMPA website @ http://www.cmpa-acpm.ca/.
D. College of Physicians and Surgeons of Manitoba (CPSM):
o
All postgraduate medical trainees must be registered with the CPSM prior to
commencing the residency training. The CPSM Office will forward the registration
application package directly to the trainees.
o
It is the trainee's responsibility to complete and return the application to the CPSM
Office by May 16th, 2014.
o
o
CPSM is required prior to the trainee's training start date. Failure to complete/submit
the CPSM application by the posted deadline may result in a delayed start to the
training.
o
The CPSM is the body that regulates the practice of medicine in the Province of
Manitoba. The CPSM issues the certificate of registration authorizing postgraduate
medical education on an annual basis. For more information and a downloadable
application, please visit the CPSM website @ http://www.cpsm.mb.ca/.
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College of Physicians and Surgeons of Manitoba (CPSM)
1000-1661 Portage Avenue
Winnipeg, Manitoba R3J 3T7
Phone: (204)-774-4344
Fax: (204)-774-0750
Toll Free (in Manitoba): (877)-774-4344
Email: [email protected]
E. Letter of Offer:
o
The PGME Office will send the trainees the Letter of Offer via email prior to receiving
the registration information. The trainee must review, sign and return the original Letter
of Offer to the PGME Office.
o
The Letter of Offer is the confirmation of the trainee's acceptance of the offer on the
terms and conditions noted in the offer. Once the Letter of Offer is received, the PGME
Office will send the Registration Information to the trainees.
F. Immunization:
o
It is the trainee's responsibility to complete the WRHA Immunization and Communicable
Disease Record Form and Confidential Personal, Work and Health Questionnaire.
o
WRHA PGME Immunization Pre-Employment Letter
o
WRHA Immunization and Communicable Disease Record Form.
o
WRHA PGME Confidential Health Questionnaire (on the PGME Resources website –
under letter “W” on the right hand side column)
o
The postgraduate trainees must contact one of the Occupational Health Units by May
16th, 2014 to schedule an appointment to attend prior to the commencement of
training.
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G. Criminal Record Check (including Vulnerable Sector Verification):
o
It is a requirement that all postgraduate trainees must submit and be cleared on a
formal Criminal Records Check. The Vulnerable Sector Verification must be included.
 Please check with the local law enforcement agency or from the Police Service
that the Vulnerable Sector Verification is included in the Criminal Record.
o
Two original Criminal Record Check (including Vulnerable Sector Verification) are
required One Month prior to the training start date:
 one to be sent to the PGME Office
 the other to be sent to the CPSM.
o
Post PHD - are required to submit the Criminal Record Check (including Vulnerable
Sector Verification) to the PGME Office Only and NOT to the CPSM.
Winnipeg Police Service, Public Safety Building
151 Princess Street
Winnipeg, Manitoba R3B 1L1
Phone: (204)-986-6073 or (204)-986-6074
Website: www.winnipeg.ca/police/pr/info_request.stm#crim_record_search
H. Manitoba Child Abuse Registry:
o
It is a requirement that all postgraduate trainees must submit and be cleared on a
formal Manitoba Child Abuse Registry.
o
Original Manitoba Child Abuse Registry must be submitted to the PGME Office One
Month prior to the training start date.
o
Fillable Child Abuse Registry Self-Check Application form and instructions
o
For more information , please contact:
Child Protection
nd
2 floor - 777 Portage Avenue
Winnipeg, Manitoba R3G 0N3
Phone: (204)-945-6967
Toll Free: 1-800-282-8069
Fax: (204)-948-2222
Email: [email protected]
Website: www.gov.mb.ca/fs/childfam/child_abuse_registry_form.html
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I. Manitoba Adult Abuse Registry:
o
It is a requirement that all postgraduate trainees must submit and be cleared on a
formal Manitoba Adult Abuse Registry.
o
Original Manitoba Adult Abuse Registry must be submitted to the PGME Office One
Month prior to the training start date.
o
Fillable Adult Abuse Registry Application form and instructions
o
For more information, please contact:
Adult Abuse Registry Unit
st
1 floor - 777 PortageAvenue
Winnipeg, Manitoba R3G 0N3
Phone: (204)-945-4934
Toll Free: 1-855-844-8834
Email: [email protected]
Website: www.gov.mb.ca/fs/pwd/adult_abuse_registry.html
J. Medical Diploma:
o
It is a requirement that all postgraduate medical trainees (with the exception of Post
PHD) must submit a copy of a Medical Diploma to the PGME Office One Month prior to
the training start date.
o
If the Medical Diploma is not in English, a notarized copy translated into English must be
provided to the PGME Office One Month prior to the training start date.
K. Social Insurance Number (SIN):
o
When completing Registration Information in VENTIS (a Postgraduate Medical Education
Curriculum Management System), all postgraduate trainees will be required to provide
their Social Insurance Number (SIN).
o
Non Canadian and Non-Permanent Resident - are required to apply for a Social
Insurance Number (SIN). A copy of the Social Insurance Number must be provided to the
PGME Office One Month prior to the training start date.
Further information on How to apply for a Social Insurance Number, to obtain a
confirmation of the SIN, or to amend the SIN record, please visit the website @
www.servicecanada.gc.ca/eng/sin/apply/how.shtml
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o
13
L. Regional Health Authorities Learner Placement Affiliation Agreement:
o
The Agreement must be printed off, completed, signed and submitted to the PGME
Office One Month prior to the training start date.
o
Regional Health Authorities Learner Placement Affiliation Agreement.
M. New PGME Trainee Orientation:
o
All NEW postgraduate trainees are expected to attend the MANDATORY New PGME
Trainee Orientation on Thursday, June 26th, 2014 at 8:15am to 4:00pm in the Frederic
Gaspard Theatre.
Frederic Gaspard Theatre
2 floor - Basic Medical Sciences Building
745 Bannatyne Avenue
Winnipeg, Manitoba R3E 0W2
Map
nd
N. University of Manitoba Registration Fees:
o
WRHA Residents - the assessed University of Manitoba Registration Fees will be paid on
the WRHA Resident's behalf by the WRHA via direct billing authorization through the
Resident Employment Administration Office.
o
Clinical Fellows - the assessed University of Manitoba Registration Fees must be paid in
accordance with the training agreement with their program.
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O. Lab Coats, Access Card, Identification and Pager:
Once your CPSM enrollment status and CMPA membership status have been confirmed:
o
o
o
Lab Coats:
 Postgraduate residents will receive four new lab coats.

The Authorized Requisition Form may be picked up at the PGME Office anytime
after June 16th. Then the postgraduate residents must walk the requisition form
over to the Sewing Room located in the basement level of the Laundry Building
at the Health Sciences Centre.

Clinical Fellows - NO lab coat will be provided.

Post PHD - Lab coat will provided as per request only.
WRHA/HSC Facility ID Access Card:
 Postgraduate trainees will receive a WRHA/HSC Facility ID Access Card.

The Authorized Application Form may be picked up at the PGME Office anytime
after June 16th. Then the postgraduate trainees must walk the application form
over to the Security Services (between the hours of 9:00am - 3:00pm) located in
Room MS245 MS Building (2nd Floor) at the Health Sciences Centre.

This photo ID Access Card will be activated for the first day of training.
Pager:

All new postgraduate residents will be provided with a pager.

University of Manitoba graduates accepted for the residency training program
will carry their existing pager to the completion of training and are NOT required
to get a new pager.

Clinical Fellows & Post PHD - Pager will be provided per request only.
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o
Following admission and registration of all new postgraduate medical trainees to the
University of Manitoba, the PGME Office will communicate with all new trainees to
confirm when the following accesses will be available. Further information will be
provided.
 Aurora Student
 Employee Number
 the University of Manitoba Student Card (Photo Identification Card)
 Student Number and PIN
P. Benefits:
o
The WRHA Resident Employment Benefits package will be provided prior to the
commencement of training.
Q. Citizenship and Immigration of Canada:
o
All postgraduate trainees who are NOT a Canadian or a Permanent Resident are
required to have a valid Work Permit. It is the trainee`s responsibility to maintain a valid
Work Permit and provide the PGME Office with a copy of the valid Work Permit(s).
o
Further information, please visit the website @ www.cic.gc.ca/english/work/applyhow.asp
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Trainee Access Once Registered
Aurora Student:
Aurora Student is our student registration system that also houses each student’s personal
information. It is essential for all students to ensure that their personal information is correct
and is kept up to date.
o
Activate your Email and UMnetID:
The University of Manitoba will send important information to students, only using their U of M
email account.
o
In order to receive important communications from the university, it is essential that you
activate and maintain a university email account.
For more details about your myumanitoba email account go to: umanitoba.ca/studentemail
To activate a University of Manitoba email account go to: How to Activate your Email and
Accounts and Claim your UMnetID.
Maintaining your Personal Information:
You may make changes to your personal information by accessing Aurora Student and then
selecting Personal Information.
o
All mail will be directed to your current address provided. You may provide more than one
address, as long as the dates of effectiveness do not overlap.
Your primary phone number is the phone number associated with your current address.
Additional phone numbers may be provided. Eg. Cell phone.
To update your address or phone number, log in to Aurora Student. Go to Personal Information
and select Update Addresses and Phones
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Change of Name:
If you have changed your name since you first registered, official evidence of the name change
must be submitted to the Registrar's Office with the Change of Name form.
o
The University of Manitoba uses your full legal name on its records, transcripts, and on
graduation documents. Abbreviated or anglicized names should not be used unless they have
been legalized with documentation.
Employee Number:
Once WRHA has received all your employment paperwork, you will be assigned an employee
number. The contact person for receiving your email number is:
Meaghan Boras
Medical Remuneration PCSR
Human Resources - HSC Site
WRHA
Phone: (204)-926-6113
o
Student Number:
Your student number will be updated to the VENTIS system once you have been admitted and
registered with the University of Manitoba. If you are a returning student, you will continue to
use the student number assigned to you at admission. Your student number is recorded on
your Student ID card.
o
o
Your Personal Identification Number (PIN):
New Students:
When you log in to Aurora Student, you will be asked for your PIN — your Personal
Identification Number.
When you first access Aurora Student, your temporary PIN is your date of birth. Enter your date
of birth numerically as YYMMDD (year, month, day). For example, if your birthday is February 8,
1985, you enter 850208 as your first PIN.
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You will immediately be required to change your PIN to another sequence of numbers for your
security. This new PIN cannot be your birth date and it must be 6 to 10 characters long. Your
PIN MUST contain numbers and MAY contain letters and symbols. Letters used WILL BE case
sensitive. Choose a PIN that cannot be easily guessed by others, and remember to memorize
your PIN. (see PIN Security Question below).
Returning Students:
If you are a returning student, use the same PIN that you used the last time you logged into
Aurora Student.
If you have difficulty with your PIN, call the Registrar’s Office at (204) 474 9420 for help.
All Students are Responsible for your PIN.
Keep your PIN confidential. You are responsible for all activity that takes place with the use of
your Student Number and PIN.
You can change your PIN again, and as often as you wish, through Aurora Student.
Go to Personal Information and select Change PIN.
VENTIS:
VENTIS is a web-based Postgraduate Medical Education Curriculum Management System which
is used to manage postgraduate registration, scheduling (rotational schedule, daily
assignments, call schedules and educational events) and assessment.
o
Trainees will be provided access to VENTIS prior to commencement of training.
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Resident Employment Winnipeg Regional Health
Authority (WRHA)
You will have, and maintain, an appropriate medical staff appointment with the WRHA in
accordance with the WRHA’s Medical Staff By-Law, which requires that you comply with the policies
and procedures of the WRHA.
Medical Staff Administrative Services (MSAS)
Questions regarding payroll, chief/senior resident stipends, IMG orientation stipends, PGY salary
advancements, new resident payroll documentation, leaves of absence (maternity, parental,
medical, compassionate), and Records of Employment.
• Confirmation of employment requests
• CMPA membership fees for new and renewing residents, and annual CMPA
reappointments
• WRHA course fee reimbursements
• University tuition and course fee payments
• Pagers at commencement of training and recovery upon completion of training
• Health record/immunization status inquiries through WRHA OESH Office
Medical Staff Administrative Services (MSAS)
4-650 Main Street
Winnipeg, MB R3B 1E2
Phone: (204)-926-1332
Fax: (204)-943-1792
Email: [email protected]
Personal Health Information Act (PHIA)
The Personal Health Information Act (PHIA) ensures that trustees protect personal health
information including demographic information so that initials are not afraid to seek health care
or to disclose sensitive information to health professional.
THE WRHA Personal Health Information Act (PHIA) pledge of confidentiality information and
detailed will be provided at the MANDATORY New PGME Trainee Orientation on Thursday,
June 26th, 2014.
Trainees with the late commencement of training – will be provided information about online
PHIA Session/Information from the PGME Office.
20
Professional Association of Residents and Interns of
Manitoba (PARIM)
PARIM is a volunteer, non-profit organization representing physicians in training; PARIM strives to
achieve excellence in medical education by:
1. Working to achieve optimal working conditions so as to maintain a sense of personal wellbeing for
all residents in Manitoba.
2. Developing and maintaining effective liaisons and influence with individuals and organizations
within the health care system, to ensure that residents have input in health policy decisions that
affect them.
3. Raising public awareness with respect to the roles and functions of residents.
4. Encouraging involvement and active participation of members in the realization of our goals.
Above all, PARIM is committed to promoting excellence in patient care.
PARIM Office
GF132 Health Science Centre
This is in the ramp area before the 707 McDermot Ave. entrance.
Administrative Assistant
Email: [email protected]
Phone. (204)-787-3673
Fax: (204)- 787-2692
Website: http://www.parim.org/
Resident/Fellow Identification
Health Science Centre (HSC) Identification Cards: These cards are issued by WRHA/HSC
Security Services. This is an important photo ID card that all residents must wear every day.
There is swipe access on this card for WRHA/HSC site areas needed during your clinical training.
University of Manitoba Student Cards: This is your University of Manitoba ID Card which is available
at the Neil John MacLean Health Sciences Library located in the Brodie Centre (see their operation
hours). Your student photo ID is your access key (24 hours) to all University of Manitoba student
services. You should carry your student photo ID with you at all times. It is issued when you first
register and is permanent throughout your attendance at the University of Manitoba. Your student
photo ID is your library card as well as your confirmation of identification when you sit for examinations.
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Doctors Manitoba
o Doctors Manitoba is the voluntary, professional association that represents the
economic, health policy and health promotion interests of the province’s medical
doctors ("physicians").
o Doctors Manitoba/PARIM Insurance – Guideline
o Application for PARIM Group Insurance
o Membership Application – PARIM, Doctors Manitoba, CMA, CAIR
o If you have any questions, please contact:
Glenna J. Murray
Insurance Programs Coordinator
Doctors Manitoba
20 Desjardins Drive
Winnipeg, MB R3X 0E8
Phone: (204)-985-5846
Fax: (204)-985-5844
Email: [email protected]
Website: www.docsmb.org
Trainee Resources
Neil John McLean Library:
The NJMHS Library is located on the 2nd Floor of University of Manitoba's Bannatyne Campus,
Brodie Centre
University of Manitoba
770 Bannatyne Avenue
Winnipeg, MB R3E 0W3
For information about the Neil John MacLean
http://libguides.lib.umanitoba.ca/health/.
Library please click on the
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link
Wireless Locations on Campus:
Bannatyne Wi-Fi hotspots
Bannatyne Campus
Apotex Centre
All levels
Basic Medical Sciences Building All levels
Basic Sciences
All levels
Brodie Building
All levels
Chown Building
A106 Boardroom
A228 Chown Library
Dentistry Building
All levels
Medical Rehab Building
All levels
Medical Services Building
000 level
100 level
200 level
WiFi Service is also available to all students at the Health Sciences Centre (HSC) and St. Boniface
Hospital (SBH)
MTS Wi-Fi hotspots
HSC 2nd floor 24 hr. Cafeteria
HSC Areas near GH4, GF4, GG8
SBH residence lounge – GG0
VGH – OR and Anesthesia lounges
Internet Wi-Fi hotspots
HSC Anne Thomas Building patient care areas
SBH L Block – Staff OR lounge and most patient care areas
For all service access request or IT issues, please contact the University of Manitoba Service
Desk via email at [email protected] and a representative will be happy to assist you.
Maps:
Banntyne Campus Map
Health Sciences Centre Map
o HSC Campus Map
o Detailed Hallway Map
St. Boniface Hospital Map
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Frequently Asked Questions (FAQ)
Registration Documentation Deadlines
Q: I did an elective when I was in Undergrad at the University of Manitoba, can they provide
you with this information?
A: We do not retrieve documentation from UGME from past electives
Q: Can I send my registration documents electronically by email
A: The preference is original by mail or courier.
Q: I have provided CPSM with my criminal record check and medical diploma can you obtain
this information from them?
A: We do not solicit documentation from the CPSM on behalf of the resident for our
registration process.
Q: What address do I put on my registration form?
A: If you do not have a Winnipeg address please indicate your home address and provide the
PGME office with your local address once established.
Canadian Medical Protective Association (CMPA)
Q: I'm trying to fill out my CMPA application online. At one point it asks for a
License/Registration Number and Type of License - at present I have indicated that I do not
know either of these.
A: In Manitoba, The CPSM educational license does not have a number assigned to it
Q: Toward the end of the application, it asks whether I will "be taking a specialty certification
exam at the end of your program" - I'm unclear whether this question is referring to the Royal
College exam all residents take
A: RCPSC and CFPC residents will sit a specialty/subspecialty exam at the end of training.
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College of Physicians and Surgeons of Manitoba (CPSM)
Q: I have provided CPSM with my criminal record check and medical diploma can you obtain
this information from them?
A: We don’t solicit documentation from the CPSM on behalf of the resident for our registration
process.
Q: I have provided you with a criminal record check and CPSM requires the same document can
you send this to them?
A: The PGME office does not share or provide resident/fellow registration documentation to
CPSM
Immunization Requirements
Q: I have submitted my Immunization information do I still require an Appointment with OESH?
A: The WRHA OESH health record/immunization appointment needs to be made by May 16,
2014.
Criminal Record Check (including Vulnerable Sector Verification), Child Abuse and Adult
Abuse Registry Check
Q: I am having some difficulties trying to determine what is required for the police background
check
A: All trainees are required to complete a Criminal Record Check (including the Vulnerable
Section Verification), a Manitoba Child Abuse Registry Check and Adult Abuse Registry
Check. Any police or RCMP station can assist you with a criminal record check (which usually
includes the Vulnerable Sector Verification). The Child Abuse Registry and Adult Abuse Registry
Check are a separate process. You may contact their office (contact information indicated
above under each section) for detailed information and process.
Q: Can I obtain a Child Abuse Registry Check from another province?
A: No, we require Child Abuse Registry Check to be for Manitoba
Q: Is my police report with Vulnerable Sectors enough or is the Child/Adult Abuse Registry
Check separate?
A: The Criminal Record Check will usually include a Vulnerable Sector Search, but is not a
Child/Adult Abuse Registry Check. This is a separate process, and you will have to contact their
office (contact information indicated above under each section) for detailed information and
process.
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Health Insurance Coverage
Q: I do not have a Manitoba Health number
A: Please indicate your current provincial health number and provide an update once you've
arranged for Manitoba coverage. There is a 3 month waiting period for resident coming from
another province.
Q: The registration documents indicate that we must have health insurance coverage
A: This refers to your provincial health care coverage. If you live in Manitoba, then you will
have a provincial MB health number. If you are coming in from another province, you would
carry coverage from your home province, but will have to apply for Manitoba coverage once
you arrive. You may provide your current provincial health number on the application form and
provide our office with an update
University of Manitoba Student Number
Q: How do I obtain my University of Manitoba Student Number?
A: The U of MB student number will be available in Aurora Student and updated in VENTIS
system once you have been admitted by the University of Manitoba and the PGME Office
Letter of Offer
Q: What specifically is the Signed Letter of Offer?
A: The letter of offer is your formal acceptance to residency training with the University of
Manitoba and employment as a resident with the Winnipeg Regional Health authority. It is is
signed by Dr B Wright and Dr C Yaffe and is a first point of communication to you from the
PGME Office.
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Personal Insurance
Q: Does Blue Cross provide a plan for residents?
A: Blue Cross is the personal insurance that will be offered through your registration with the
WRHA, plus there are other personal insurance packages that will also be offered through
Doctors Manitoba. Both the WRHA and Doctors Manitoba will be presenting their information
at the orientation on June 26th, 2014 and providing you with coverage options to choose
from. There will be a deadline for enrollment, and this will be further highlighted in their
information presentation/package.
Medical Diploma
Q: Do I need to provide you with a copy of my degree if I graduated at U of Manitoba?
A: Yes, you are required to provide a copy of your medical diploma
Q: My medical diploma is very large, can I submit a smaller version?
A: Yes, please provide a smaller 81/2 x 11” size copy.
Parking
Q: Can I receive a parking pass for HSC and St. Boniface Hospital
A: Yes, you may apply for a reciprocal pass with HSC Parking Services at (204) 787-2715.
CAPER
Q: I need the contract dates for the CAPER form.
A: The current date this year is July 1, 2014-June 30, 2015
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