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Delaware Academy
2015-2016
Delaware Academy
Student/Parent Handbook
Syracuse City School District
900 South Geddes Street
Syracuse, New York 13204
Celebrating
100 Years!
1916-2016
THE DELAWARE DOLPHIN CODE
WE ~ aspire to excellence.
WE ~ behave with integrity and courage.
WE ~ hold ourselves accountable.
WE ~ embrace diversity.
We never give up!
We never give up!
PRESIDENT:
VICE PRESIDENT:
Michelle Mignano
Derrick Dorsey
COMMISSIONERS OF
EDUCATION:
Patricia Body
David Cecile
Mark D. Muhammad
Maxwell Ruckdeschel
Stephen Swift
ADMINISTRATIVE STAFF:
Sharon L. Contreras, Ph.D., Superintendent
Jaime Alicea, Chief Operations Officer
Cheryl Atkinson, Ed.D., Chief Ombuds Officer
Kim Bradley, Chief of Staff
Brandan Keaveny, Ed.D., Chief Accountability Office
Linda Mulvey, Chief Academic Officer
Suzanne Slack, Chief Financial Officer
NOTICE OF NON-DISCRIMINATION
The Syracuse City School District hereby advises students, parents,
employees and the general public that it is committed to providing
equal access to all categories of employment, programs and educational
opportunities, including career and technical education opportunities,
regardless of actual or perceived race, color, national origin, Native
American ancestry/ethnicity, creed or religion, marital status, sex,
sexual orientation, age, gender identity or expression, disability or any
other legally protected category under federal, state or local law.
Inquiries regarding the District’s non-discrimination policies should be
directed to:
Executive Director of Student Support Services, Civil Rights Compliance
Officer
Syracuse City School District
725 Harrison Street • Syracuse, NY 13210
(315) 435-4131
Email: [email protected]
District Goals:
*Provide all students with equitable access to rigorous
curriculum with aligned instructional material and
assessments in all subjects and all grade levels.
*Recruit, develop support and retain effective teachers
and school leaders.
*Develop infrastructure to support student success.
*Build a district culture based on high expectations,
respect and co-accountability for performance that
recognizes and rewards excellence at all levels of the
organization.
*Communicate effectively with all district stakeholders.
Delaware Academy Vision:
Delaware Academy will be the most improved
school in the Syracuse City School District.
Delaware Academy Mission:
Delaware Academy is a school of scholarly students
who have the necessary desire for learning and are
able to gain the skills and strategies for college and
career readiness.
A Letter from the Principal
Dear Family and Friends of the Delaware Academy,
I would like to take this opportunity to introduce myself and share my
excitement about my appointment as the new principal of Delaware Academy.
The Academy is rich with history and diversity. It is my intent to embrace this
history and diversity as we strive towards academic excellence. Parent and
community involvement can play an important role in the success of a school. I
invite you to help me determine what is best for your child by participating in
meetings, attending parent conferences, family activities and academic events
throughout the year. I welcome your input and on-going feedback as we make
this important transition.
Allow me to share some information about my educational background
and professional experience. I’m joining Delaware after serving as Vice
Principal of HW Smith Pre K-8. Previously, I taught and then served as
Administrative Intern at Dr. Weeks Elementary on Hawley Ave. Prior to my
service with the Syracuse City School District I was an Elementary teacher and
an English Language Learning teacher for the District of Columbia Public
Schools. My roots are in upstate New York. My grandparents were proud
graduates of Blodgett and Central High School. I was raised in Manlius, New
York but have lived in Mississippi and Indiana, as well. I received my Bachelor’s
Degree in Elementary Education from Saint Mary’s College, Notre Dame, Indiana.
I earned my CAS from Syracuse University.
I look forward to joining the Delaware Academy community and
working together with your family this coming school year. If you have
questions, concerns or feedback at any time, please contact me. I look forward to
an exciting and prosperous school year.
Sincerely, Mary Lowe
Delaware Academy 2015-2016 DAILY SCHEDULE
7:40-7:59 a.m.
Arrival and Breakfast
8:00 a.m.
School day begins
2:00 p.m.
Dismissal-School day ends
2:oo p.m.
Afterschool day begins
3:30 p.m.
Afterschool day ends
*Early Dismissal (or the half-day) is at 11:00 am.
PRINCIPAL
Mrs. Mary Lowe
VICE PRINCIPAL
Dr.ValerieTorrence
SECOND GRADE
Ms. Bordeleau
Ms. Delaney
Ms. Barney
Mr. Daniel Reid (Incl.)
PHYSICAL EDUCATION
Mr. McShane
Mr. Paul
THIRD GRADE
Ms. Schneider
Ms. Bisesi
Ms. Banish
Ms. Socia (Incl.)
FOURTH GRADE
Ms. Coggins
Ms. Saya
Ms. Terpening
Ms. Ballard (Incl.)
LIBRARY MEDIA
Ms. Nunn
SPEECH
Ms. Haas-McEney
Ms. Sinclair
ELA COACH
Dr. Saka
ELA EIS
Ms. Kusak-McGuire
FIFTH GRADE
Mr. Brann
Ms. Sarsfield
Mr. Dowd (Incl.)
ELL Teachers
Ms. Freeman
Ms. Guy
ART
Ms. Pierce
MATH COACH
Ms. LaFountain
MUSIC
Ms. Ryder
MATH EIS
Ms. Burt
MUSICINSTRUMENTAL
Ms. Ryder
OCCUPATIONAL
THERAPIST
Ms. Lopez
.
INTERN
Mrs. Lyda Ragonese
SUPPORT STAFF
Ms. Mahapatra
Mr. Maney
Ms. Arocho-Bague
Ms. Tousaw
SECRETARIES
Ms. Lawton
Ms. Moreno
CUSTODIANS
Mr. Brian Warren, Head
Custodian
SECURITY
Ms. Menifee
Ms. McBride
AFTERSCHOOL
Ms. Villarreal,
YWCA
ACADEMIC ASSISTANCE
The Syracuse City School District offers a wide array of compensatory, remedial or
special education programs at all grade levels to supplement its regular school
programs.
Parents who feel that their child might need help or testing beyond what is
offered in the classroom should contact their child’s school building school
psychologist. Delaware Academy’s school psychologist is Mr. Haney and can be
contacted at 435-4156.
The school psychologist will meet with parents to discuss the process that
will be followed and the possible interventions available to fit the needs
of the student. Your child’s teacher may accompany you to the meeting.
If necessary, appropriate referrals will be made by the psychologist or parent.
For more information regarding the district’s student support services, go to the
district’s website, scsd.us and click on the “Student Support
Services” link under “Curriculum & Instruction.”
ATTENDANCE
In accordance with New York State law, children must attend school from
September of the year in which they become six through June of the year
in which they attain the age of 16 years. All students are expected to be in
attendance whenever school is in session.
Your child’s daily attendance is very important. When he/she is absent, missed
class activities are difficult to make up. It is your responsibility to make sure
your child is in school every day, including before and after school vacations.
Delaware Academy parents will be notified by phone when unexcused
absences occur within the school day. Continued tardiness (arrival to school
after 8:00 am) or chronic absences will result in direct communication with
parents by phone or conference. Our school social worker, Mrs. Arocho-Bague
can be reached at 435-4528 if a family crisis or emergency is generating chronic
absences or tardiness.
When your child returns from any absence, it is your responsibility to find out
what was missed while away and to have the assignments completed.
Student Absences and Excuses
The following reasons for student absences from school are legal:
a. Sickness.
b. Impassable roads or weather making travel unsafe.
c. Religious observance.
d. Illness or Death in the family.
e. Approved school-sponsored trips.
f. Required court appearances.
*Missing school due to a family vacation or travel is not
an excused absence.
Procedures for Parents
Absences: If your son or daughter is absent, please call the Main Office #4354540 between 7:40 a.m. – 9:00 a.m. For documentation purposes, we need a
written excuse whether phone contact is made or not. Send a signed written
excuse stating the reason for the absence when your child returns to school.
Tardiness: We will require students arriving to school after 8:00 am to secure a
late pass. Our support staff will be contacting families to offer support if a
pattern of late arrivals is noted.
Leaving School Early: If it is necessary for your child to leave school early for any
reason, a signed, written request is necessary indicating the time you want your
child to be dismissed. Please keep in mind, students are fully engaged with
coursework until 2:00 pm. Providing prior notice that an early dismissal is
necessary will allow for teachers to prepare the child for missed coursework. It is
the responsibility of the family to gather and complete all coursework that is
missed due to an early release from school.
Procedures for Students
Absences: Please give your signed written excuse to your teacher when you
arrive in class.
Tardy: When you come to school late (after 8:00 a.m.) go directly to the hall
monitor station or the main office, to get a late pass to give your teacher.
Leaving School Early: When you are leaving school early, give your excuse to
your teacher when you arrive in class. When your parents arrive, they will sign
you out in the office. Your teacher will be called and you will be dismissed to
meet your parent in the office.
Returning To School: If you return to school before the end of the school day
your parent will sign you in at the Main Office. You will be permitted to walk to
class.
Testing and Holiday Dates:
We ask that parents note these dates when planning appointments and family
trips. It is important to avoid missing class on test dates or taking extended
vacations at times other than those set aside on the calendar.
BUILDING ACCESS
The building is locked during all school hours. Parents should report to the Main
Office to secure a visitor’s pass if a classroom visit is planned. Please be
prepared to show ID. We will generate a Visitor Pass that must be worn at all
times while in the building. Pre-scheduled visits will ensure our focus on
learning is not disturbed during school hours. Please call ahead to secure an
appointment for desired meetings with school personnel.
BUILDING USE
All meetings held on school property must be approved by the administration.
Forms used to apply for use of the school building or grounds are available on the
district website, www.scsd.us.
BUS RULES AND REGULATIONS
Transportation – 435-1820
Information on routes and schedules is mailed home at the start of each school
year. If changes are necessary, the new information will be sent home with your
child. Child Care Request forms are available in our Main Office (435-4540).
Addresses are based on updated e School home address information. If there is a
change, please notify the office as soon as possible. Proof of address will be
needed to make a change within the e School system. Students who live within
1.5 miles of school are designated as walkers. For questions, please contact the
Transportation Department at 435-1820 or our Main Office at 435-4540.
Students should be at the bus stops ten minutes before bus arrival times. Certain
roads are designated as hazardous roads. On these roads, students are picked up
at their homes and may not cross the street. A list of these roads is available upon
request.
Please remember it is illegal to pass a stopped school bus with red lights flashing
at any time, including in all school zones. Please do not enter the bus
loading/unloading area when buses are present.
Rules for behavior on school buses reflect state law and are designated to provide
safety at all times. The bus driver shall report any infraction of these rules and
regulations to the school designee. These reports will result in an appropriate
disciplinary measure. Recurring infractions will be taken seriously and can result
in the denial of transportation privileges.
Consequences for inappropriate behavior on the bus may include the following:
i. Warning
ii. Seating assignment
iii. Written referral by driver to administrator; call to parents.
iv. Detention or Safety Lesson.
v. Loss of bus privilege - duration to be determined by school
administration.
BUS PASSES
The school building may issue a five day bus passes for a student who has
to ride another bus or load/unload at a different bus stop for short term
babysitting or emergency reasons. Passes can only be written for existing
bus stops. Patterns of requests for short term bus changes may result in
our staff using their discretion in generating bus passes. Our efforts to
maintain a safe and productive travel plan home can be compromised by
frequent changes.
Written permission from parents should include the bus number, street address
and parent’s signature. Written permission should be given to classroom
teacher in the morning. Please avoid requesting bus passes over the telephone.
Bus Behavior Expectations
To provide a safe and orderly bus environment, students are expected to
follow all aspects of the Syracuse City School District Code of Conduct while on
the school bus.
Students may be disciplined for conduct that occurs on the school bus that
may endanger the health or safety of pupils within the educational system or
adversely affect the educational process.
When problems arise on a school bus, the transportation staff will inform
parents/school staff as quickly as possible. Parents are encouraged to reinforce
appropriate bus behavior with their children.
Students using district transportation should:
• Be at their designated bus stop ten minutes ahead of the scheduled
bus arrival time. The bus cannot wait for those who are tardy;
• Be visible and, if possible, 15 feet away from the bus as it approaches
the bus stop;
• Not approach the bus until it has stopped and the door is opened. If
Students’ miss their bus, under no circumstance should they run after the bus;
• Sit down after boarding the bus (The bus driver is authorized
to assign seats when necessary;
• Keep their heads and hands inside the bus;
• Remain in their seats until the bus arrives at its destination and comes to
a complete stop;
• When exiting the bus, walk 10 feet away from the bus. If they need
to cross a street, they should wait for the driver to signal it is safe
before crossing;
• Be courteous and respectful to the bus driver and passengers;
• Use conversational level voices – no yelling or screaming.
Unnecessary conversation with the driver is dangerous;
• Keep the bus clean –no eating or drinking on the bus.
CAFETERIA
A Breakfast, Lunch and Snack (for the Afterschool students) program operates
on a daily basis under state and federal regulations. The monthly menu is
delivered home by the students. Students are provided a lunch number to
access this program. Children are welcome to bring lunch from home. Please
review healthy options with your children to ensure balanced meal choices.
Kindergarten and Third: 11:00 - 11:30 a.m.
4th Grade and 2nd Grade: 11:35 - 12:05 p.m.
1st Grade and 5th Grade: 12:15 - 12:45 p.m.
Students are expected to behave in the cafeteria as they would in any dining
situation. Lunch time is an opportunity for students to socialize in a courteous
and orderly manner. When in the cafeteria, students must observe the following
rules:

Stand quietly whenever you’re in line.

Keeping your hands and feet to yourself.

Stay seated at all times.

Do not share food.
•
Use the Magic X to open milk cartons.
•
Support staff in keeping the room clean.
•
Use good manners while eating and talking to your friends.
•
When finished raise your hand for recycling.
CALENDAR OF EVENTS 2015/2016
(Dates are subject to change.)
September
2
Family Picnic 1:00-2:30
4-7 Labor Day Recess
8
School Opens
14 School Leadership Team @2:15
15 Staff Meeting @2: 15
17 Parent Organization @2:15(6:00pm)
28 School Leadership Team @ 2:15
29 Theater Production The New Kid @ 9:15
October
5
Afterschool begins
12 Columbus Day – No School
13 Staff Meeting @2:15
14 Family Science Fair @12:15 and Parent Univer. Luncheon
15 Parent Organization @2:15
19 School Leadership Team @2:15
26 A Net1 Assessment @9:00
30 Harvest Festival @12:15 & Marking Period 1 Ends
November
4
Parent Teacher Conferences
9
School Leadership Team @2:15
10 Staff Meeting @2:15
11 Veteran’s Day – No School
12 Parent Organization @2:15
17 No School – Parent Conferences
25-29 Thanksgiving Recess
30 School Leadership Team @2:15
December
3
Afterschool Showcase & Final Day of Session I
8
Staff Meeting @2:15
10
Parent Organization Meeting @2:15
and Afterschool Showcase
14 School Leadership Team @2:15
22 Holiday Concert @ 12:15
23 Half Day – 11:00 Dismissal
24-31 Winter Recess – NO SCHOOL
January
1
4
12
14
18
19
25
28
29
Winter Recess – NO SCHOOL
School Resumes A Net 2 @ 9:00
Staff Meeting @2:15
Parent Organization Meeting, 2:15 p.m.
Dr. Martin Luther King Day – NO SCHOOL
Oratorical Contest - Grade Level Event @12:30
School Leadership Team@ 2:15
Marking Period 2 Ends
Staff Development Day – NO SCHOOL
February
3
Staff Development Day – NO SCHOOL
--9
12
PO Sponsored Square 1 Art Order
Staff Meeting @ 2:15
Academy Gym and Swim Open House, 6:00 pm
Parent Organization Meeting (as well)
15-19 Winter Recess
29
School Leadership Team @2:15
March
7
8
10
11
14
25
28
A Net3 Assessment @ 9:00
Staff Meeting @2:15
Parent Organization Meeting @2:15(6:00pm)
Spelling Bee - Grade Level Event @12:15
Afterschool Session II begins
Good Friday - NO SCHOOL
School Leadership Team Meeting, 2:15 p.m.
April
5-6 NYS ELA Assessments, Grades 3-5
12
Staff Meeting @2:15
13-15 NYS Math Assessments, Grades 3-5 & Marking Period 3 Ends
14
Parent Organization Meeting @2:15(6:00pm)
25-29 Spring Recess – NO SCHOOL
May
10
Staff Meeting @2:15
12
Parent Organization @2:15
16
School Leadership Team @2:15 pm
27
30
June
9
10
14
23
24
*Grade 4 Science Performance Assessments
Dolphin Day - Grade Level Academic Events @ 12:30
Memorial Day – NO SCHOOL
Afterschool Final Showcase & Parent Organization @2:15
School Picnic and Book Fair @11:00
Staff Luncheon from Parent Organization
LAST DAY FOR STUDENTS & Final Report Card Distribution
Last day for Staff
CELL PHONES
We ask that parents turn off or silence cell phones when visiting or
volunteering in our school. Unanswered rings or even quiet phone
conversations are distracting to students. The use of cell phones by
students is strictly prohibited during the instructional day. Student cell
phones are to be off and in lockers during school hours. Please note:
the school district will not be responsible for lost or stolen phones or
electronics. Students who are in violation of this policy will have their
phones collected for parent pick up. Singular Misuse of cell phones by
students will result in confiscation by the teacher and return at the
close of the school day.
CLASSROOM CELEBRATIONS
Children enjoy celebrating their birthdays with their classmates. If your
child hopes to celebrate in school, please contact your child’s teacher in
advance to arrange a date and time. Each classroom has its own
procedures for birthday celebrations. All food should be store or bakery
prepared or purchased. Food prepared at home cannot be shared during
the school day. Students with food allergies or restrictions will need
special accommodations. Siblings in other classrooms may not attend
celebrations.
CLOSINGS AND DELAYS
The decision to close the schools is made by the Superintendent of Schools.
When schools must be closed for the day, opened later or closed earlier
than usual because of weather conditions or other emergencies,
announcements will be made through the School Messenger calling system
and on all local radio and television stations. School closing information can
also be obtained from the district website, www.scsd.us. Students would
return home by the normal procedure. Parents away from home during the
day must make arrangements for care of their children in the event of
emergency school closings. Please clearly communicate this plan with your
child so that a safe travel plan home in a weather emergency is clearly
understood.
CODE OF CONDUCT
Each student is expected to behave in a responsible way and to follow the rules
and regulations of Delaware Academy. This enables all of us to work in a positive
manner to learn. When a student misbehaves, he/she interferes with learning and
hurts not only himself but also others. As a result, students must be prepared for
the consequences of their actions. A copy of the Syracuse City School District’s
Code of Conduct is available in the Main Office. Students may be referred to the
Student Intervention Team, asked to join a Restorative Conference or visit the
Behavior Intervention Center as a consequence to Code Violations. Additional
consequences, including:
Detention: Detention can be during lunch or recess. After school detention may
be assigned in extreme situations. The Principal who assigns the
detention or restorative practice will inform the students of the day(s)
and place of the consequence.
Behavior Intervention Center (BIC):
The BIC Room is part of our Restorative plan for students to reflect and return
to class. Upon entry into the setting, a trained counselor will engage the
student or students in a self-reflection process in hopes to find a restorative
solution. Students may be returned to the instructional school day if the
reflection is productive.
In-School Suspension:
In-school suspension is for part or all of the school day. Upon being assigned to
ISS (by an administrator following the review of their reflective
Conference, the student will be escorted, and should be prepared to
work on school subjects for the remainder of the day. Parents will be
contacted by phone and letter in the event of an assignment to ISS. If a student
is legally absent from school on the day of the assigned in
school suspension, it will be made up on the first day of the student’s
return. Participation in school activities will not be allowed on days of in-school
supervision.
Out-of-School Suspension:
This consequence is for serious infractions of the rules of Delaware
Academy. This includes violations of the policies of the Board of
Education. A student may not be on school grounds at any time
during the day or night of the suspension.
Refer to the district website at scsd.us for the complete Code of
Conduct.
COMMUNICATION
Communication between home and school is essential to support and
encourage each child’s success. Common forms of communication include
personal notes, telephone messages and email. Please understand that
teachers cannot always respond to messages until later in the day or
perhaps the next day but will reply as soon as possible. The protocol for
SCSD email addresses is: first initial, last [email protected]. (For example,
Jane Smith would be [email protected]). School emails are not confidential
and are stored electronically.
Parents should call the office if there is an emergency or if
information is of a timely nature. Other ways to learn about events
at Delaware Academy or in the district are by checking the website,
the monthly The Academy Chronicle or classroom websites and
newsletters.
Often parents are uncertain about whom to contact in order to
answer a question or pursue a concern. The following guidelines are
designed to provide clarification:
• Contact the teacher for a question regarding a child’s classroom progress
or a concern regarding the teacher’s own performance.
• Contact the counselor or psychologist for a question regarding a
child’s personal adjustment. The counselor and psychologist are a
key communication link between the home and the school.
• Contact the administrator for a question regarding the child’s behavior
or if satisfaction is not received through communication at the other
levels.
COUNSELING
In order for students to learn effectively, they must feel comfortable and happy
in their school environment. To help accomplish this goal, school counselors and
psychologists provide individual and group counseling programs. Teachers,
parents or students can request a meeting between the counselor or
psychologist and a child. By working closely together, parents, counselors, and
teachers can help each student reach their highest possible level of
accomplishment. We have numerous agencies that offer professional counseling
support: Brownell, Huntington Family - FSSS, SBHC Counseling, the Promise Zone
providers, SCSD Social Workers, and others. Services offered by the professional
staff include:
• Individual or group counseling
• Social groups
• Referrals and recommendations to pupil service, specialists and
outside counseling service
DIGNITY FOR ALL STUDENTS ACT
The state’s Dignity for All Students Act, which went into effect July 1, 2012,
reinforces the Syracuse City School District’s commitment to provide a positive
learning environment for all students. The goal of the Dignity for All Students Act,
or DASA, is to provide students with a safe, supportive educational environment
that is free from discrimination, intimidation, taunting, harassment and bullying
(including cyberbullying). Some of the law’s requirements include establishing
anti-harassment and discrimination policies and creating school training programs
at every grade level which includes lessons in civility, citizenship and character
education.
The Syracuse City School District has several longstanding policies in place that
are aimed at eliminating harassment. This new law will enhance those policies as
well as support SCSD’s existing array of positive behavior education programs,
which promote respect, tolerance and civility with the goal of creating a caring
school community. Making sure all students are attending school in a setting
that is free from bullying, harassment and intimidation is central to the standard
of excellence for which Delaware Academy prides itself.
The district encourages students, staff members and parents to report
bullying–including cyberbullying. In most cases, the district will work with
students accused of creating a hostile environment, educating them on
why their actions are hurtful to others. In some cases, depending upon the
seriousness and nature of the reported incident, a student could be
disciplined according to the district’s Code of Conduct. Depending upon
the nature of the offense, the district may involve local law enforcement.
Parents are encouraged to review the Code of Conduct, which is posted on
the district website, scsd.us and sent home annually with every student.
The district’s policies condemn and prohibit all forms of discrimination on
school grounds, on school buses, at school bus stop sites and at all school
sponsored activities, programs and events.
The SCSD is committed to providing an educational and working
environment that promotes dignity and equality for all students and staff.
It is critical that those being bullied, or who witness bullying, report the
incidents to the district.
Students are encouraged to report such incidents to a teacher,
counselor, administrator or other trusted adult at school. Each school
building also has a designated Dignity Act Coordinator. Our
coordinator is Dr. Torrence. Please call her at 435-4540 with
comments or concerns.
What is bullying?
Bullying is the creation of a hostile environment that has or would
have the effect of unreasonably and substantially interfering with a
student’s educational performance, opportunities or benefits or a
student’s mental, physical or emotional well-being.
Bullying includes, but is not limited to, the following types:
Verbal bullying: includes, but is not limited to, name calling, insulting
remarks, verbal teasing, frightening phone calls, violent threats,
extortion, taunting, gossip, spreading rumors, racist slurs and
anonymous notes.
Physical bullying: includes, but is not limited to, poking, slapping,
hitting, tripping or causing a fall, kicking, punching, biting, pinching,
scratching, spitting, damaging clothes and personal property and
taking personal belongings without permission.
Social or relational bullying: includes, but is not limited to, spreading
rumors or gossip, excluding someone from a group, arranging public
humiliation, undermining relationships, teasing about clothing, blatant or
subtle offensive body language, and coercion.
Cyberbullying: occurs via electronic communication (both on and off school
property) on the Internet, cellular phones or other electronic media and
includes, but is not limited to, sending or posting inappropriate or derogatory
email messages, instant messages, text messages, digital pictures or images and
blog and website postings.
DISMISSAL NOTES
Parents must inform the office first thing in the morning in writing (email,
written note or fax) if:
• Student will be picked up by parent or other designated adult listed on the
Emergency Card.
• Student is taking a different bus than usual; or
• Student is being picked up early for an appointment.
Please note: new security protocols are now in place. Adults will be asked to
provide picture ID when securing students for early dismissal. Please ensure that
the Emergency Card for your student is up to date and accurate. No child will be
released to individuals not listed on the Emergency Card. All adults will be asked
to provide ID upon arrival. Please have up to date and accurate Orders of
Custody, or other related legal documents that would support the safe release
of your child. We can only honor documents that are up to date and on file in the
Main Office.
DROP-OFF AND PICK-UP PROCEDURES
Morning Drop-Off
Between 7:40-8: 00 a.m. all students driven to school should be dropped off
on the Fitch Street sidewalk. Please walk directly to the playground to enter
the building thru the Playground Side Entrance. Walking students should
cross city streets using corners and crosswalks only. They are to enter the
building thru the playground entrance as well. The doors will close at
8:00am. Late students (8:00am and later) should enter the building using the
Geddes Street main staircase. Breakfast will be available in the classroom.
Dismissal - Car Riders and Walkers
All students picked up from school at 2:00 p.m. dismissal will report
to the playground side entrance. A staff member is assigned to this
area to monitor pickups. Parents will receive their children and
proceed to the corners and crosswalks for a safe travel home. Please
do not park in the Fenton Street parking lot during dismissal. This
creates congestion and prohibits teachers from accessing their cars
in the case of an emergency.
Dismissal - Bus Riders
All students going home on the bus will be dismissed at 2:00 p.m. They
will exit the building on Fenton Street and board designated buses.
EARLY ARRIVALS
Sometimes a student might arrive to school prior 8:00 a.m. Supervision is
available beginning at 7:40 a.m. each morning. Students should not be in
the building before this time. All students should report directly to their
classrooms after entering the building. Students who walk or are driven
to school should plan to arrive at school by 7:45 a.m. During the cold
winter season, students who arrive prior to the start of school will be
offered a warm place to stay. This protocol will be announced when the
season becomes more winter-like.
EARLY DISMISSAL
All days that are designated as early dismissal days (half days) end at 11:00
a.m. Students who are picked up are dismissed at 11:00 a.m. Students
going home on the bus are dismissed at 11:00 a.m.
EMERGENCY DRILLS
Frequently during the school year, we will have emergency drills to
practice evacuating the building or taking safe cover as quickly as
possible. All adults including parent volunteers) that are in the
building at the time of an emergency drill are expected to follow
school procedures.
FIELD TRIP POLICY
Field trips are off-campus activities which extend and enhance
classroom learning. All students are expected to participate in field
trips since they are curriculum based. These trips occur during the
school day. Expenses are supplemented by the Parent Group and
families.
General Requirements:
1. Written permission is required for all field trips to sites other than
Syracuse City school property. Generally, the Field Trip Parent Permission
form signed at the beginning of the school year covers all field trips.
2. Your child’s teacher will send home advance notice of planned field trips.
These notices will give you more detailed information about these trips.
3. If you plan to volunteer as a chaperone for a field trip, you may not
bring siblings with you.
Transportation shall be provided only by:
• bus drivers driving school-owned or school-leased vehicles;
• Chartered or public transportation (buses, trains, etc.) including rental
or leased vehicles.
No other persons are to provide transportation or drive school vehicles
on field trips. Transportation of a student to a site other than SCSD
property is to be provided by the district. A parent may transport
his/her child only.
FUNDRAISING AND ADVERTISING IN THE SCHOOLS
No activity, which involves commercial endorsement or promotion, shall
take place on school facilities during the academic day. Moreover, no
activity that involves profit or non-profit organization fundraising, other
than that which is initiated by a recognized SCSD student or parent
organization for the sole benefit of the organization, shall take place in
school facilities during the academic day.
However, an activity which involves commercial sponsorship,
endorsement, or promotion, or which involves profit or non-profit
organization fundraising may take place on school property outside
the academic day if it is totally voluntary on the part of each student
participant.
Permissible fundraising activities during the academic day (for the sole
benefit of the sponsoring organization):
• A sale approved for a student organization.
• A sale approved for a foundation.
• Yearbook and school photographs, as long as the photographer does not
use the opportunity for commercial promotion.
Impermissible fundraising activities during the academic day:
• A sale by an SCSD student or parent organization for which the beneficiary
is not the organization itself.
• Any non-school fundraiser by an individual or group; i.e., United Way,
Scouts, American Heart Association, American Cancer Society, Make-a-Wish,
sports teams.
GIFTS AND DONATIONS
At various times in the year, some parents give gifts to staff members.
Your thoughtfulness and generosity are appreciated; however, we do not
expect gifts from you.
Some ways to express appreciation are to give a book or game to your
child’s classroom. A donation to the library or gym is acceptable. You might
make a contribution to the Say Yes Foundation in the name of a teacher,
student, or our school. You might consider purchasing a
book for our media center in honor of your child’s birthday. We think these
are excellent ways to share a gift with many children for many years.
SHELTER DRILL
An annual shelter drill is a requirement of our Emergency Management
Plan. Staff and students are notified of the specifics of this drill in advance
of the date. Sheltering may be used in the event of emergencies such as:
• A snow/ice storm that prohibits normal dismissal.
• Any incident (chemical, radiological, etc.) resulting in it being unsafe to
go outside therefore prohibiting normal dismissal.
• Emergencies that require building occupants to remain in the building for
an extended time period after school hours.
• Any situation that delays the normal dismissal.
DELAWARE PARENT ORGANIZATION
The Parent Organization membership consists of all parents with students currently
enrolled at Delaware Academy as well as the faculty, staff and administration of
the school. Meetings are held during the academic year, generally on the second
Thursday of the month. Daytime (2:15 pm) and evening hours (6:00pm) will be
offered. Consult the monthly calendar or The Academy Chronicle for the upcoming
meeting dates.
The Parent Organization provides a forum for parents and staff to discuss
mutual concerns. Every meeting includes a principal’s report of upcoming
activities and provides an opportunity for parents to ask questions. Programs
of special interest to parents are presented at the meetings.
PO sponsored events are independent of school-sponsored activities.
Ongoing PO activities include:
 School Pictures: The PO assists in finding parent volunteers for this event.
 Evening Activities: One activity is held for each marking period in
the evening.
 Staff Luncheon: This is held during the second semester to show
appreciation to our faculty and staff.
 Parent Lending Library: This is a collection of leveled books for
parents to check out for home use.
 Book Fairs
Each year the PO supports many school-wide programs, including field
trips and Arts in Education. Support is possible through various
fundraising projects throughout the year. Profits from all fundraisers
are reinvested in Delaware Academy to support our school. If you have
ideas to share, please contact the PO president.
HOMEBOUND INSTRUCTION
Homebound instruction is available to students who are unable to
attend school due to a lengthy illness. A physician must certify the
illness. Parents should contact the office for further information.
HOMEWORK
Homework is any assigned work or activity to be completed outside of
class. Homework will generally be assigned daily and will vary
depending on the grade level and the individual teacher’s objectives
for the assignment. No homework will be assigned on Friday.
Homework is an integral part of learning. If a student has missed
class time, it is the student’s responsibility to see the teacher and
make arrangements to complete the work. If a student is out due
to illness, a homework request may be made through the main
office. Requests for homework may be made prior to 9:00 a.m. on
the second day of absence. Homework can be picked up or sent
with another child at the end of the day.
Our Delaware Dolphins Homework Guide, including game suggestions
for practicing math facts, is posted on the website
(scsd.us/delawareacademy). We also have copies available in the office
for families who prefer a hard copy or do not have internet access.
ILLNESS/INJURY
There is a health office and nurse in each school building. Any student
who is ill or injured should report immediately to the teacher who will,
in turn, refer the student to the nurse’s office. When necessary, the
nurse will contact a parent to take the ill student home. In cases of
severe injury or illness, the local ambulance will be called, and parents
will be notified.
Parents may have trouble making a judgment call about whether to keep a
child at home. Parents are generally the best judge of their child and
whether he/she is different from normal but sometimes it is hard to decide
what is a true illness.
In general, these symptoms warrant keeping a child home from
school for the day:
o
o
o
o
o
o
o
Fever of 100.4 or more
Vomiting or diarrhea
Sore throat
Runny nose, cold and cough
Earaches
Impetigo or other skin rash
“Pinkeye” or conjunctivitis
When your child is ill, staying home from school not only will help
him/her recover, but will help all of us by preventing the spread of
diseases.
IMMUNIZATIONS
Immunizations needed to comply with Public Health Law Section 2164:
•
•
•
•
•
Diphtheria - three or more doses
Pertussis – three doses
Tetanus - three doses
Polio (TOPV) or IPV - three or more doses
Rubella (measles) - two doses: one after the age of 12 months; also, a
Rubella booster required for children born after January 1, 1985
• Incoming kindergarteners must have a second dose of measles (Rubella)
vaccine
• Rubella (German measles) - single dose after age of 12 months
• Mumps - single dose after age of 12 months
• Hepatitis B - a series of three doses
• Varicella - all students born on or after January 1, 1998
As mandated by Public Health law, the nurse must have the dates of each
vaccine on your child’s record with a physician’s signature. The only exceptions
are as follows:
• Record signed by the physician that the child has been diagnosed by him/her
as having had the diseases of measles or mumps.
• Record signed by the physician that the child has serological evidence of
rubella antibodies, measles antibodies, and mumps antibodies.
• History of varicella disease as documented by a health care provider or
serologic evidence of immunity.
• Proof of entitlement to exemption from these requirements for medical or
religious reasons.
Immunizations are available to all students in K-12 grades who reside in
Onondaga County. For information contact our School Based Health Clinic or
our Nurse’s Office for support.
MEDICATION
The nurse may give your child medication only when she has a written
script from your family physician which indicates the frequency and
dosage. A written request from a parent or guardian that requests the
nurse to administer the medication is also required. Please deliver the
medication to the Health Office. If this is not possible, you should call the
nurse and tell her that the medication is being sent in with your child.
These regulations apply to both prescribed and over-the-counter
medications (this includes cough drops and Tylenol). In general, the
medication should be kept in the Health Office, unless otherwise arranged
through the nurse.
If there are questions about these regulations, please call Mrs. Toucan in
our Health Office (435-6256).
PHYSICAL EXAMINATIONS
All students are required to comply with the New York State health
guidelines. Complete physical examinations done by their family physician
or by the school physician are required for students entering our district for
the first time and those in third grade.
A physical examination form is available at the SBHC clinic office. This form can
be completed by the school physician or a family physician.
LOST AND FOUND
If any materials are lost during the school year, follow these steps:
Check the Lost and Found area in the Main Lobby as soon as possible.
Check with the Main Office, in case your item was returned there.
Lost items can be returned more easily if books, clothing, and other
items are labeled. Twice each year, unclaimed articles will be donated.
INSTRUMENTAL MUSIC
When a student is in the third or fourth grade, there is the opportunity to play a
musical instrument. Instrumental lessons are given during the school day by
Mrs. Ryder. All fourth grade students will receive a letter in late summer to
explain the program and highlight dates for enrollment. An informational
meeting for parents of interested students is held each September.
LEAVING SCHOOL BUILDING AND GROUND
Students may not leave the school building without supervision. Children may
not leave the school grounds. Students who ride buses to school are under our
care and supervision upon boarding the bus. They are to report directly to
school upon arrival to school. Students leaving campus will be considered in
violation of the Code of Conduct.
DISCRIMINATION POLICY
The Syracuse City School District does not discriminate on the basis of
age, sex, race, ethnic background, religion, creed, country of origin,
marital status, sexual orientation, or disability in the educational
programs and activities which it operates.
The district will identify, evaluate, and provide an appropriate public
education to students who are disabled within the meaning of
Section 504 of the Rehabilitation Act of 1973
Individuals with Disabilities Education Act.
Any parent who believes his or her child is disabled has the right to refer
the child to the building principal for evaluation. No otherwise qualified
individual with a disability solely on the basis of that disability, shall be
denied benefits of, or be subject to discrimination from, any program or
activity of the district.
SPECIAL EDUCATION SERVICES
Special education services are designed to help children with
educational disabilities. These children are the responsibility of the
district’s Committee on Special Education and are identified through
referrals. Questions on special education should be addressed to the
school psychologist. Mr. Maney is a support staff member for families
of students with special needs. His phone is: 435-4156.
PARENT CONFERENCES
Days are set aside in late fall for parent conferences for grades 2-5. Teachers
will schedule individual times with parents to discuss progress and answer
questions.
Regular communication between parents and teachers is important to foster
student achievement. Parents are encouraged to visit schools and to meet
with teachers. Prior notice is important to properly plan for any parentteacher conference.
Parents can request a conference with the principal or individual teacher
by calling the office at 435-4540. Please do not hesitate to call your child’s
teacher if you have a question about your child’s progress or program.
PARENT VOLUNTEERS AND GUIDELINES
Volunteers are welcome in classrooms, the library, and the computer lab
and on field trips. The staff at Delaware Academy recognizes the valuable
contribution of our parent volunteers. We encourage all parents to become
involved as volunteers to assist with the educational programs at our
school. Open House Events are a good opportunity to sign up for a variety of
events or activities for which you want to volunteer. If you wish to volunteer
or would like further information, please call the office at (435-4540) or
contact your child’s teacher.
Planning and Arrival
o
Are responsible for their scheduled time and should notify the school staff
if unable to find a substitute and therefore cannot commit.
o
May not bring siblings or other children with them while volunteering.
o
Must turn off cellular phones while volunteering in the building.
o
Report to the office to sign in and out.
o
Wear a Delaware Academy volunteer ID badge while in the building.
In the Classroom
o
Work under the direction of the school staff. Please recognize that
all instruction and discipline are the responsibility of the school
staff.
o
Communicate with the Delaware Academy staff to ensure clear
expectations of the assigned activity.
o
Treat all students with fairness, honesty, patience and kindness.
o
Set a good example by being courteous and respectful of the
students and staff at Delaware Academy.
o
Respect the privacy of students and school staff by not divulging
confidential information.
o
Should not place themselves in situations where they are alone
with a student.
On a Field Trip (continued)
Supervise students at all times.
As a chaperone, you will be responsible for supervising a small group
of children, helping them learn and making sure they behave appropriately.
Students must stay with their chaperone at all times. Chaperones must be
readily available, be mindful of safety concerns and respond to student
needs. Student safety is the primary concern at all times.
Know what to do in an emergency (medical emergency, natural
emergency, lost child, serious breach of rule, etc.).
As a chaperone, you will be provided the phone number of the teacher in
charge in case any problems or concerns arise. The teacher will know who is
first aid trained, where the first aid kit is and will have copies of the parental
permission slips with emergency phone numbers and medical information.
PERSONAL ITEMS
Any personal items that are brought to school should be labeled
with the student’s first and last name. We discourage students from
bringing valuable items to school. Classrooms do not have a secure
place to store such items; therefore, we cannot be responsible for
damage or loss.
PESTICIDE USE AND NOTIFICATION
The Syracuse City School District utilizes an Integrated Pest Management
Program in an attempt to eliminate pest hazards. Pesticides will only be used
as a last resort. The district maintains a list of persons in parental relation,
faculty and staff who wish to receive 48-hour prior written notification of
certain pesticide applications.
The following pesticide applications are not subject to prior notification
requirements: anti-microbial products; nonvolatile rodenticides in
tamper-resistant bait stations in areas inaccessible to children; silica gels
and other nonvolatile ready-to-use pastes, foams, or gels in areas
inaccessible to children; boric acid and disodium octaborate
tetrahydrate; the application of EPA designated biopesticides; the use of
aerosol products with a directed spray in containers of 18 fluid ounces or
less when used to protect individuals from an imminent threat from
stinging and biting insects including venomous spiders, bees, wasps, and
hornets; and a pesticide application where a building remains
unoccupied for a continuous 72 hours.
In the event of an emergency application necessary to protect against
an imminent threat to human health, a good faith effort will be made
to supply written notification to those on the 48-hour prior
notification list.
are scheduled to occur in your school, please contact us.
PHYSICAL EDUCATION
Students in grades 2-5 attend physical education class every other day.
Physical education requires that students wear sneakers. Swimming
instruction requires students bring a swim suit, towel and plastic bag.
There is a collection of donated sneakers, swim suits and towels in the
gymnasium and locker room for students to borrow if they should forget.
You may donate outgrown sneakers or bathing suits to support students in
need.
A medical excuse from class participation in physical education is allowed
for one day when written by a parent. Excuses for more than one day
must be based upon a statement from a physician. After an injury or
illness requiring medical treatment, it is necessary for a student to obtain
a medical release before returning to active participation in physical
education.
TIMED OUT STATUS OF DELAWARE ACADEMY
Please make an appointment with Mrs. Lowe if you would like
to discuss our schools designation and your options surrounding
the Timed Out Status of Delaware Academy.
RECESS
Children will have recess outdoors on most days. We ask that
families plan appropriate clothing for each day’s weather
conditions. A doctor’s note is required for a student to be
excused from outdoor recess.
General Rules
o
o
o
o
o
o
o
o
o
o
Wear proper clothing for outdoors.
Keep your hands and feet to yourself.
Use good language.
Play on the playground, away from classroom window and
fences.
Take turns and share the playground equipment.
Follow game rules.
Slides: One at a time, feet first.
Swings: Seated.
Keep a safe distance from equipment when it is being used.
Line up as soon as called.
REPORT CARDS AND CONFERENCES
The staff attempts to provide parents with a clear understanding of the
student’s academic and personal development during the course of the
school year. Our reporting system consists of report cards and parent
conferences. Every 10 weeks, all students in grades 2-5 will receive a
report card. Check the school or district calendars for dates that report
cards will be sent home.
Teachers in grades 2-5 will schedule parent conferences in
November and/or December or at any time desired by the parent.
SCHOOL SENTRY AND BEHAVIORAL SUPPORT
The primary responsibility of the School Sentry is to serve as a mentor and
role model for Delaware Academy students. The Behavior Intervention
Specialist (Ms. Mahapatra) will educate and mentor students on the school
district’s Code of Conduct. The sentry will also talk with students about
acceptable behaviors and help them to understand the consequences of
unacceptable behaviors, according to the district’s code. For teachers and
staff members, the Support Staff (ISS TA, Sentry, BIC Room Specialist) will
all serve as resources, helping to nurture our students and prepare them
for success inside and outside the classroom.
SCHOOL MESSENGER
SchoolMessenger is utilized by the Syracuse City School District to
notify parents and staff of upcoming school events, emergency
situations, closings and delays, etc. SchoolMessenger allows the
district and each of its schools to send messages via telephone. This
system is replacing the paper-based system formerly used by the
district to contact parents/guardians.
SCHOOL SPIRIT DAYS
Throughout the year, students and staff will enjoy a number of spirit
days to celebrate special occasions, sports events and character
education. Hats, favorite sportswear, and occasionally costumes are
permitted. Notification of all spirit days is sent home.
SCHOOL WEBSITE
All Delaware Academy students and parents have access to the
school website. The web-based system allows parents to current
information related to our school community. www.scsd/delaware
SIGN IN/SIGN OUT
To maintain a safe environment, we have established the following
procedures.
Bringing students after the day has started:
Go to the office to sign your child in. He/she will be given a late pass.
Student will be sent to his/her classroom.
Picking up students before the end of the day:
Go to the Main Office to sign your child out.
Office staff will call the classroom to have your child released.
Present ID. Wait in the office area for your child to arrive
from the classroom.
Picking up students at the end of the day:
Dismissal is at 2:00 p.m.
Please wait on the playground for student dismissal.
Prompt arrival for pick up is essential.
SMOKING
Smoking is prohibited at all times in all school district buildings and vehicles
and on all school grounds.
SNACKS
Students are provided snacks during the afterschool school day. Each
Classroom teacher may determine a time in the classroom for the snacks.
SPECIAL AREAS OF INSTRUCTION
All students in grades 2-5 take physical education, music and art, library and
computer. Students have computer instruction in the computer lab and in the
classrooms during the school year. Please watch the book bag for passwords to
access your child’s computer account from home. This could be an opportunity
for additional home supported learning like homework.
SPECIAL EDUCATION SERVICES
Special education services are designed to help children with educational
disabilities. These children are the responsibility of the district’s Committee
on Special Education and are identified through referrals. Questions on
special education should be addressed to the school psychologist. Mr. Maney
is a support staff member for families of students with special needs. His
phone is: 435-4156.
TESTING
Students in grade three take New York State Assessments for
English/Language Arts and Mathematics. Students in grade four take
the New York State Assessments in English / Language Arts, Mathematics
and Science. The Science Assessment has a written and a performance
component.
Students In grades five take New York State Assessments for English/
Language Arts and Mathematics. A Net testing will be completed three
times this year. Results will be shared with families shortly after
the exam roll out.
TOYS/TECHNOLOGY
Children should not bring toys/technology for use on the bus, during
lunch or at other school activities. These items are not permitted during
the school day unless they are part of a classroom request and/or
celebration. Misuse of toys/technology by students will result in
confiscation by the teacher or administration.
USE OF STUDENT PHOTOS
Throughout the school year, photographs will be taken of students
to be used in Syracuse City School district print publications, posted
on the district’s website and Facebook page, shared via the district’s
Twitter account and to be distributed via press releases to local news
media.
Parents who do not wish to have their child’s photograph
used in these outlets should indicate so on the Student Emergency
Information Card that is sent home to parents/guardians at the
beginning of the school year. Contact the school’s main office
if you have questions.
VACATIONS
Some families have asked that we provide work for students who are on
vacation when school is in session. We believe that part of each child’s
education occurs within the context of classroom instruction, interaction,
and activities that cannot be replicated outside of the classroom With this
in mind, we would like to recommend activities that may enhance your
child’s vacation experience such as creating a book of experiences from the
trip; making a collection of photographs or other memorabilia, or
reading books and practicing math facts. Please note that family vacations
are not considered excused absences.
VISITORS
To ensure a safe learning environment for all students, please be
reminded that all visitors must sign in at the main office upon arrival to
school, present photo identification and receive a scanned
identification
badge to wear. Any school work, treats or other items for students
should be left in the office for pick up by the teacher or student.
Parents and other visitors should not go directly to a classroom to make
deliveries or to pick up a child. Teachers cannot be interrupted during
instructional time but also, it is an unsafe practice for visitors to be
moving through the building throughout the day.
Parents and others, with building principal approval and teacher
notification, may visit the classroom during regular instruction.
The building principal is encouraged to be present.
WEBSITE
The district website contains a wealth of important information and
updates. Please check our website at www.scsd.us.
Handbook Acknowledgement and Receipt
I.
I, GUARDIAN AND STUDENT have read the student Code of
Conduct expectations and understand the policies.
II.
I, GUARDIAN AND STUDENT have read the New York State
Compulsory School Attendance Law and I understand the
possible consequences and penalties for non-compliance.
III.
I, GUARDIAN AND STUDENT, also understand that Delaware
Academy is NOT responsible for children left on school
grounds before 7:40 a.m. and after 2:00 p.m. unless students
are participating in a teacher supervised extra-curricular activity.
IV.
I, GUARDIAN AND STUDENT understand that the SCSD and
NYS recognize the importance of providing a safe school
environment so that students can learn and mature without
fear of violence or intimidation and without disruption from
unruly students.
V.
I, GUARDIAN AND STUDENT, acknowledge that a copy of the
Student Behavior Code has been distributed to my child. I
understand that these rules govern my child’s behavior at school
for certain off campus behavior and provide sanctions for
misbehavior, including expulsion. I have been the
familiarizing myself with the contents of it.
VI.
I, GUARDIAN AND STUDENT, understand that if my child is a
chronic disciplinary problem, I will be requested by my child’s
principal to observe my child in the classroom and to attend a
conference to devise a disciplinary and behavioral corrective
plan.
VII.
I, GUARDIAN, also understand that I have an invitation to
visit and observe my child’s classroom.
VIII.
I, GUARDIAN, am aware of the school calendar
and that grade reports are sent home every 10 weeks.
IX.
I, GUARDIAN, have read the parental responsibilities
section in the handbook.
X.
I, GUARDIAN AND STUDENT, understand and agree
to follow internet use & guidelines in a legal and
ethical manner. My child has permission to access
the Internet at school. I understand that if my child
denied access to these computer privileges and face
other disciplinary procedures.
______________________________
_______________________________
Student Name (Please Print)
Parent/Guardian’s Name
_______________________________
______________________________
Student Signature
Parent/Guardian’s Signature
_______________________________
______________________________
Address
Phone