International Student & Scholar Services DEPARTMENT CHECKLIST for SPONSORING INTERNATIONAL SCHOLARS

International Student & Scholar Services
JMAC 6, Suite 23- MSC 5731 • Harrisonburg, VA 22807 • (540) 568-6119 phone • (540) 568-8080 fax • [email protected]
DEPARTMENT CHECKLIST for SPONSORING INTERNATIONAL SCHOLARS
PRE-ARRIVAL:
Department Contact: Identify a department sponsor who will work with the scholar to facilitate all aspects of the program.
Agreement: Create an agreement, specifying duties and responsibilities of JMU and scholar.
Travel Authorization: A travel authorization must be completed for any individual for whom JMU is making any payment or
contributing financially. See Travel Policy 4215 for complete information on the Travel Authorization form/process.
http://www.jmu.edu/finprocedures/
Immigration Issues: Contact International Student & Scholar Services (ISSS) – [email protected] (J-MAC 6, Suite 23; Hours: Monday –
Friday, 8am – 5pm; (540) 568-6119) www.jmu.edu/international/isss – ISSS MUST approve/assist with all immigration matters
and verify employment eligibility at JMU.
- Complete Background form for J-1 Scholars or Background form for H-1B, as instructed by ISSS.
JMU System Paperwork: Either - Complete a PAR form and the HR Onboard form for any incoming JMU employee
https://www.jmu.edu/humanresources/forms/ AND https://www.jmu.edu/humanresources/recruitment/onboard/onboardform.shtml
Or - Complete an Affiliate Application for any scholar who will not be employed by JMU and for whom you desire a JACard
and/or JMU email. http://www.jmu.edu/humanresources/affiliates/
Payments to scholars: Visit Payroll website for information regarding ANY payments or financial contributions (including free
housing, travel costs, etc.) to international scholars – For short-term visitors, see: http://www.jmu.edu/payroll/FNVisitors.shtml
For semester or year-long research scholars, see: http://www.jmu.edu/payroll/Internatl.shtml
Housing: OIP manages a house with three rooms available for short-term scholars (1 day – 6 weeks). Contact ISSS at (540) 5686119 to check the availability of the apartments for the dates of your scholar’s stay. If necessary, make arrangements in a local
hotel or with a local landlord. If you are bringing a longer-term scholar and s/he would like to stay in the apartments for a week or
two until a longer lease can be signed somewhere, contact ISSS as early as possible to make a reservation. The rooms are assigned
on a first come-first served basis.
POST-A RRIVAL FOR ALL SCHOLARS:
JACard http://www.jmu.edu/cardctr/ Warren Hall, 3rd Floor, Hours: Monday - Friday, 8am – 5pm
- Obtain JMU ID – take photo ID ( Call (540) 568-6446 to verify that name is in the system)
- Obtain Spouse/Dependent JMU ID (for use at UREC) http://www.jmu.edu/recreation/
JMU Parking https://www.jmu.edu/parking/ Champions Drive Parking Deck; Hours: Monday - Friday, 7am – 5pm
- Register vehicle and obtain parking tag
Online Accounts https://accounts.jmu.edu/login/
- Activate JMU computing account: This can be done only after obtaining your eID.
For information on your eID go to: http://www.jmu.edu/computing/helpdesk/selfhelp/eid.shtml
POST-A RRIVAL FOR PERSONS APPROVED FOR EMPLOYMENT OR FINANCIAL BENEFITS :
Human Resources (HR) https://www.jmu.edu/humanresources/recruitment/onboard/onboardform.shtml
University Services Building, Room 204; call (540) 568-4473 for appointment
- Deadline: Must visit on or before first day of hire and bring original documents
- Complete Onboard Paperwork (including I-9 and parking paperwork)
Payroll http://www.jmu.edu/payroll/
Massanutten Hall, Room 241; call (540) 568-8034 for appointment
- Complete Tax Forms and Direct Deposit (questionnaire, tax treaty forms, etc.)
Social Security Administration (SSA)
351 North Mason Street, Harrisonburg, VA – Hours: Monday, Tuesday, Thursday and Friday, 9am – 3pm; Wednesday, 9am - noon
- Wait for 10 days after arrival into USA – take all original immigration documents