May 19, 2005 AESO 2003 Deferral Account Reconciliation Dear Stakeholder:
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May 19, 2005 AESO 2003 Deferral Account Reconciliation Dear Stakeholder:
May 19, 2005 Sent via e-mail Interested Parties AESO 2003 Deferral Account Reconciliation Dear Stakeholder: Re: AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process AESO 2006 Prospective Deferral Account Rider Methodology On March 7, 2005, the Alberta Electric System Operator (AESO) initiated a consultation process with stakeholders regarding a process for its 2004 Deferral Account to respond to the concerns brought forward by interveners respecting the deferral account cut-off date and the treatment of post cut-off adjustments. The process was expected to be complete in early April with the AESO’s determination of its position for the 2004 deferral account reconciliation application. Issues arose during the consultation, however, which could not be addressed by early April. As the cut-off date for the reconciliation was agreed with parties to be August 31, 2005, and as the remaining issues relate to allocation after the cut-off date, the AESO believed further consultation would not delay the process. The AESO therefore invites parties to participate in further consultation regarding these outstanding issues. In the fall of 2004 the AESO also held a consultation process regarding the methodology to be used for deferral account reconciliations for 2004 and future years. Although there was not unanimous support for continuation of a retrospective reconciliation process, on December 16, 2004, the AESO filed an application for a deferral account rider methodology for 2004 and 2005 based on retrospective reconciliation. The AESO also proposed a further consultation process in mid-2005 to address remaining concerns for a prospective deferral account rider methodology for 2006. As the AESO expects parties will likely be interested in both the 2004 post cut-off adjustment process and the 2006 prospective methodology, the initial consultation meetings for both topics will take place in Calgary on the same day. The AESO proposes the following consultation processes for interested parties to review in detail the outstanding issues around the treatment of post cut-off adjustments and the prospective deferral account rider methodology. Parties who wish to participate in the consultation process should indicate their intent to do so, as well as which session(s) they will attend, by 4:00 pm on Friday, June 3, 2005 to Maureen Winslow at [email protected] or (403) 539-2463. The AESO welcomes comments from parties on the proposed schedule and notes that it is subject to change, should any urgent matter not related to this consultation arise. 2500, 330 - 5th Ave SW Calgary, Alberta T2P 0L4 t (403) 539-2450 | f (403) 539-2949 | www.aeso.ca —2— 2004 Cut-off Date and Post Cut-off Adjustment Consultation Process The AESO believes the following issues have been identified and remain to be resolved with respect to deferral account reconciliation cut-off date and post cut-off adjustments: 1. What amounts should be considered material and potentially require more detailed treatment than non-material amounts, for both AESO costs and AESO revenue? 2. How should material adjustments which occur within a certain time after the cut-off date be handled, and what is that time period (prior to EUB Decision, prior to close of record, or prior to reconciliation application)? 3. How should material adjustments which occur after the time period in (2) above be handled? 4. How should any adjustment (material or non-material) which relates to a year prior to the deferral account reconciliation year be handled? The AESO proposes an initial meeting to discuss these issues with stakeholders, followed by a written consultation process according to the following schedule: 1. May 18, 2005 Schedule and process letter (this letter) distributed. 2. Jun 7, 2005 Consultation meeting (morning) with interested parties to discuss outstanding issues regarding materiality threshold and post cut-off adjustments. This meeting will take place at the AESO’s offices (2500, 330 – 5th Ave SW) from 9:00 am – 11:30 am. 3. Jun 16, 2005 Discussion paper distributed by including draft position regarding the materiality threshold and treatment of post cut-off adjustments based on comments provided from parties at June 7 consultation meeting. 4. Jun 29, 2005 Stakeholder comments to be provided on the AESO’s June 16 discussion paper. 5. Jul 6, 2005 Comment matrix distributed by AESO as summary of views expressed in June 29 stakeholder comments. 6. Jul 13, 2005 Stakeholder comments to be provided with any additional comments in response to the AESO summary, other parties’ comments, or based on stakeholders’ own positions. 7. Jul 22, 2005 AESO proposal distributed to advise parties of the AESO’s position for the materiality threshold and handling post cut-off adjustments. 2006 Prospective Deferral Account Rider Methodology: The AESO believes the following issues have been identified and remain to be resolved with respect to a prospective deferral account rider methodology: 1. Given that the cost of losses will be recovered from generators utilizing a prospective calibration factor in accordance with the Transmission Regulation, and that all other 2500, 330 - 5th Ave SW Calgary, Alberta T2P 0L4 t (403) 539-2450 | f (403) 539-2949 | www.aeso.ca —3— transmission costs (except regulated generating unit connection costs) will be recovered from load customers, do load customers prefer the current retrospective reconciliation methodology or a prospective rider methodology? 2. If a prospective rider is implemented, how should transition occur from the current retrospective reconciliation methodology to a prospective methodology? 3. If a prospective rider is implemented, over what period should the deferral account rider be calculated to refund or recover variances from forecast? 4. If a prospective rider is implemented, how should the deferral account rider account for and recover or refund larger-than-normal variances from forecast? 5. If a prospective rider is implemented, what would be an appropriate threshold for determining a variance from forecast is “larger than normal”? The AESO proposes an initial meeting to discuss these issues with stakeholders, followed by a written consultation process according to the following schedule: 1. May 18, 2005 Schedule and process letter (this letter) distributed. 2. Jun 7, 2005 Consultation meeting (afternoon) with interested parties to discuss outstanding issues regarding a prospective deferral account rider methodology. This meeting will take place at the AESO’s offices (2500, 330 – 5th Ave SW) from 1:30 pm – 4:00 pm. 3. Jun 16, 2005 Discussion paper distributed by including draft position regarding the prospective deferral account rider methodology based on comments provided from parties at June 7 consultation meeting. 4. Jun 29, 2005 Stakeholder comments to be provided on the AESO’s June 16 discussion paper. 5. Jul 6, 2005 Comment matrix distributed by AESO as summary of views expressed in June 29 stakeholder comments. 6. Jul 13, 2005 Consultation meeting with interested parties to discuss outstanding issues and matters raised by other parties in June 29 stakeholder comments. This meeting will take place at the AESO’s offices (2500, 330 – 5th Ave SW) from 9:00 am – 12:00 noon. 7. Aug 3, 2005 Stakeholder comments to be provided on matters discussed at the July 13 consultation meeting. 8. Aug 17, 2005 Comment matrix distributed by AESO as summary of views expressed in August 3 stakeholder comments. 9. Aug 31, 2005 AESO application filed for a 2006 prospective deferral account rider methodology based on stakeholder comments and providing the AESO’s position on a prospective methodology. 2500, 330 - 5th Ave SW Calgary, Alberta T2P 0L4 t (403) 539-2450 | f (403) 539-2949 | www.aeso.ca —4— For parties’ reference, attached to this letter are two documents: (a) the AESO discussion paper and issues list on outstanding issues from the 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process consultation; and (b) an AESO letter and stakeholder comments on the Prospective Deferral Account Rider Methodology consultation held in the fall of 2004. Additional background is available on the AESO’s web page at www.aeso.ca by following Quick Links > Current Regulatory Activities, in the “AESO 2004 Deferral Account Cut-Off Date and Related Issues Consultation,” “2004-2005 Deferral Account Rider Methodology,” and “AESO Decision 2003-099 Compliance Filing - Deferral Account Rider Evaluation” sections. If you have any comments or questions on this process or on the attached information, please contact me at (403) 539-2465 or [email protected], or Randeep Nota at (403) 539-2468 or [email protected]. Yours truly, [Original signed] John Martin Manager, Regulatory cc: Jamie Cameron, Alberta Energy and Utilities Board Rob Senko, AESO Randeep Nota, AESO Carol Moline, AESO Roxanne Moeskops, AESO Attachments 2500, 330 - 5th Ave SW Calgary, Alberta T2P 0L4 t (403) 539-2450 | f (403) 539-2949 | www.aeso.ca AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process Discussion Paper March 24, 2005 Background On March 16th, 2005, the Alberta Electric System Operator (AESO) held a stakeholder consultation meeting to discuss its 2004 deferral account cut-off date and the subsequent post cut-off adjustment process. The meeting was held in response to the AESO’s filing of its 2003 Deferral Account Application (Application No. 138574) with the Alberta Energy and Utilities Board (EUB), in which the AESO committed in both Argument and Reply Argument to develop a process for its 2004 Deferral Account to respond to the concerns brought forward by interveners (in particular, Encana) respecting the deferral account cut-off date and the treatment of post-cut-off adjustments. Discussion at the meeting proposed that selection of a cut-off date and post cut-off adjustment process should be assessed on the basis of the following principles: • Accuracy — Will deferral account amounts be allocated to customers in accordance with EUB-approved principles? • Consistency — Will treatment of a deferral account amount be the same whether the amount occurred before or after the cut-off date? • Materiality — What amounts should be considered material and potentially require more detailed treatment than non-material amounts? The following discussion assumes the deferral account will be reconciled on a production month (rather than an accounting month) basis in a retrospective process. The AESO notes it expects to file an application later this year for a prospective deferral account rider to be effective for 2006. Cut-Off Date A major factor when reconciling the deferral account is the cut-off date beyond which revenue and cost amounts will not be included in the reconciliation for that particular year, and will be included in the subsequent year’s deferral reconciliation. To date, the AESO has used a cut-off date for a given year’s deferral account of January 31 of the following year. Following a review of amounts related to 2003 and prior years’ production months but which occurred in 2004, stakeholders suggested the following: 1. The cut-off date for revenue and cost amounts relating to a particular year’s deferral account reconciliation would be August 31 of the following year. An August 31 cut-off date would include all revenue and cost adjustments received to that date. An August 31 cut-off date would also include final transmission system losses for the deferral account year. — Page 1 of 5 — The AESO anticipates that it would require two and a half months after the cut-off date to prepare a deferral account reconciliation application. Therefore: 2. A particular year’s deferral account reconciliation would be filed in mid-November of the following year. The AESO would file the application earlier if possible. The AESO is particularly interested in the views of any parties who desire an application earlier than mid-November. Materiality The issue of materiality was discussed with stakeholders at the March 16 meeting. There are two aspects to materiality: • What would constitute a “material” adjustment? • How would the handling of material adjustments occurring after the cut-off date differ from the handling of non-material adjustments? Discussion at the meeting suggested the following materiality thresholds for post cut-off adjustments: 3. For AESO costs, an adjustment would be considered material if it exceeded 1% of the AESO’s annual revenue requirement, which would equate to approximately ±$7.6 million for 2004. 4. For AESO revenue, an adjustment would be considered material if it exceeded ±$250,000 for a single customer or a single billing period. The AESO has further considered the materiality thresholds, and proposes the following alternatives for the thresholds discussed on March 16. Material thresholds for post cut-off adjustments would be: 3-A. For AESO costs, a cumulative post cut-off adjustment for a single cost component (wires, ancillary services, losses, or “own costs”) would be considered material if the cumulative amount exceeded 1% of the AESO’s annual revenue requirement, which would equate to approximately ±$7.6 million for 2004. 4-A. For AESO revenue, a cumulative post cut-off adjustment for a single revenue component (wires, ancillary services, losses, or “own costs”) would be considered material if the cumulative amount exceeded 1% of the AESO’s annual revenue requirement, which would equate to approximately ±$7.6 million for 2004. The AESO proposes the additional detail in 3-A to clarify that amounts are cumulative and to recognize that separate cost components are reconciled separately in the deferral account and therefore should not be considered to offset each other. For example, a +$8.0 million adjustment to wires costs should not be netted against a –$7.0 million adjustment to ancillary services costs. — Page 2 of 5 — The AESO proposes the change in 4-A because, while an individual customer would be rebilled to reflect the revenue adjustment, the AESO considers the impact to be immaterial for other individual customers when as little as $250,000 is allocated over all AESO customers. The AESO has concluded that the materiality threshold for revenue should therefore be similar to the materiality threshold for costs. Post Cut-Off Adjustments Discussion at the meeting identified two post cut-off periods during which material adjustments could be handled differently. Next Year’s Cut-Off Filing Decision Cut-Off Period A Period B Aug 31 mid-Nov May Aug 31 Material Period A Adjustments Material adjustments during Period A were suggested to be handled as follows: 5. If a material adjustment occurred during Period A (after the cut-off date and prior to the EUB issuing its decision), the AESO would refile its deferral account reconciliation based on a new cut-off date which would include the material adjustment. The AESO has further considered the handling of post cut-off adjustments, and is concerned with refiling after the close of the written record in a proceeding (typically the filing of reply argument) anytime up to the EUB issuing its decision. In particular, such a process seems inefficient if the material adjustment arises just before the EUB issues its decision. The AESO therefore proposed the following alternatives to the periods identified above: Cut-Off Filing 5 5-A 5-B Close of Record Period A Decision Period B Period A Period A Aug 31 mid-Nov Next Year’s Cut-Off Period B Period B Mar May Aug 31 These alternatives to item 5 can be described as follows: 5-A. If a material adjustment occurred during Period A (after the cut-off date and prior to the close of the written record), the AESO would refile its deferral account reconciliation based on a new cut-off date which included the material adjustment. 5-B. If a material adjustment occurred during Period A (after the cut-off date and prior to the AESO’s filing of its deferral account reconciliation), the AESO would delay filing its — Page 3 of 5 — deferral account reconciliation until it could accommodate a new cut-off date which included the material adjustment. The AESO believes either alternatives 5-A or 5-B would allow for an efficient regulatory review and decision process, and would still capture material adjustments that occur for some months after the initial cut-off date. (Please note that the dates provided in the above timeline are illustrative only.) The AESO notes that discussion on March 16 contemplated a refiling of the 2003 deferral account reconciliation, consistent with item 3 above. In an initial discussion, the EUB was not fully supportive of such a refiling and instead suggested a separate one-time filing of any material adjustments relating to 2003 might be more appropriate. However, the EUB was interested in hearing stakeholder comments on the proposed process. The AESO also notes that alternatives 5-A and 5-B would not require a refiling of the 2003 deferral account reconciliation, and addresses this matter in the following section. Material Period B Adjustments Discussion on March 16 contemplated the following approach for material adjustments during Period B: 6. If a material adjustment occurred during Period B (after the EUB issued its decision and prior to the next year’s cut-off date), the AESO would include the adjustment in a “13th month” in its next year’s deferral account reconciliation application. In its 2003 refiling, the AESO accumulated any adjustments which related to pre-2003 production months in a “13th month” and allocated those adjustment to customers based on the total of 2003 annual revenue (including pre-2003 revenue adjustments) by component by customer. Item 6 above proposes that the process for material adjustments which occur in Period B (after a EUB decision) would be handled in a similar manner. Although the AESO is not opposed to such treatment if stakeholders support it, the AESO suggests as an alternative a second level of materiality for Period B adjustments. The AESO suggests it may be inappropriate to propose that any adjustment, no matter how large, after a particular date established by any method (even after a EUB decision is issued) should be treated the same as smaller non-material adjustments. The AESO therefore proposes a second tier of materiality for Period B adjustments as follows: 6-A. For AESO costs, a Period B adjustment for a single cost component (wires, ancillary services, losses, or “own costs”) would be considered material if the amount exceeded 2.5% of the AESO’s annual revenue requirement (approximately ±$19 million for 2004) and would trigger a separate application to reconcile the adjustment. 6-B. For AESO revenue, a Period B adjustment for a single revenue component (wires, ancillary services, losses, or “own costs”) would be considered material if the amount — Page 4 of 5 — exceeded 2.5% of the AESO’s annual revenue requirement (approximately ±$19 million for 2004) and would trigger a separate application to reconcile the adjustment. An adjustment which occurs in Period B and which exceeds the Period B materiality thresholds in items 6-A or 6-B would trigger a separate application to reconcile those adjustments. Such application would more closely correspond to how the amount would have been allocated had it been included in the respective year’s deferral account, and is appropriate for amounts larger than the suggested Period B materiality thresholds. The AESO notes that alternatives 6-A and 6-B would trigger a separate application to reconcile an adjustment relating to 2003 and prior years. Non-Material Adjustments Discussion at the March 16 meeting suggested the following handling of non-material post cutoff adjustments: 7. If a refiling is required by a material Period A adjustment, non-material adjustments which occur in Period A would be included in that refiling. 8. If no refiling is required by a material Period A adjustment, non-material adjustments which occur in Period A would be accumulated in a “13th month”. 9. Non-material Period B adjustments would be accumulated in a “13th month”. 10. Non-material adjustments accumulated in a “13th month” would be allocated to customers based on the subsequent year’s annual revenue (except for losses which would be allocated on volumes times pool price), similar to the process used for pre-2003 adjustments in the 2003 deferral account reconciliation refiling. The AESO notes the following additional “13th month” accumulation which was not raised at the March 16 meeting but which is consistent with the AESO’s 2003 deferral account reconciliation application: 11. Portions of any adjustments (material or non-material) that relate to a year prior to the deferral account would also be allocated on a “13th month” basis for the deferral account year. For example, if a material adjustment of $10 million occurred in April 2005 with $6 million related to 2004 production months and $4 million related to 2003 production months, the $6 million would be allocated by production month as part of the 2004 deferral account while the $4 million would be allocated as a “13th month” amount based on 2004 annual revenue. Comments The AESO invites interested parties to comment on the above items using the attached comment template, by April 1, 2005. — Page 5 of 5 — AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process Comment Matrix April 7, 2005 Item Detail Comments ATCO Power EnCana FIRM TransCanada AESO Recommendation Support – FIRM Customers desire accuracy in the deferral account process in the shortest time-frame to ensure flow-through of refunds/charges to DISCO end-use customers in a timely fashion. An extended cutoff date to August 31 rather than the present Jan 31 should capture major adjustments for the prior year and final load settlement issues. Support – With a cut-off date of August 31 FIRM Customers would encourage the AESO to complete the filing earlier than mid-Nov if possible. Support All parties were in agreement with the proposed cut-off date. Therefore, the AESO will accept August 31as the cutoff date. Support All parties were in agreement of a filing date of midNovember. Therefore, the AESO will accept this date and file by midNovember, or earlier, if possible. Cut-off Date 1 Cut-off date of August 31 See comments below. Support – See comments regarding mid-November filing date. 2 Filing date of midNovember See comments below. Support – A retrospective deferral account reconciliation (“DAR”) is intended to assign accurately the deferral amounts based on an alignment of historical revenue and costs. An August 31 data cut-off date and a mid-November filing with accurate input data Page 1 of 11 AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process Item Detail Comments ATCO Power EnCana FIRM TransCanada AESO Recommendation Support – Agree that stating the threshold on a cost component basis eliminates compensating positive and negative effects. Oppose – The change recommended by the AESO effectively substantially raises the level of materiality since 1% of the revenue requirement remains the materiality test, but is test is applied to one of the four components, which on average would be 25% of the revenue requirement. TransCanada agrees with the logic of the The AESO accepts EnCana’s position as this addresses the materiality issue. is more likely to result in the filing of a single DAR calculation, with much smaller probability of corrections and refilings. If the input data could be acquired sooner than as presently available (especially losses), certainly a more timely filing date is reasonable. Materiality Threshold 3-A For cumulative adjustments for a single cost component, ±1% of AESO annual revenue requirement Comment Matrix See comments below. Support – Test should apply to any single cost component and to a cumulative of single components. Material if any single cost component adjustment ≥ ±1% (±7.6 MM); material if sum of single cost components adjustments ≥ ±1% (±7.6 MM) April 7, 2005 Re: Comments by TransCanada – The AESO considers the +1% to be material (i.e. significant) and feels that anything less than this would not be cost (the cost for readjusting the deferral account would be greater than the amount identified in the recalculation) Page 2 of 11 AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process Item 4 4-A Detail For revenue, ±$250,000 per customer or billing period For cumulative adjustments for a single Comment Matrix Comments ATCO Power See comments below. See comments below. EnCana Support Oppose – An August 31 cut off date should April 7, 2005 FIRM Oppose – Agree with the AESO that such an amount allocated over all AESO customers would be immaterial. Support – Agree that stating the threshold on a TransCanada AESO Recommendation AESO that the material test should be applied to each of the 4 cost components. Therefore, TransCanada recommends the materiality test should read: “For cumulative adjustments for a single cost component, ±1% of AESO annual revenue requirement for the corresponding cost component.” Oppose - See comments in 4-A below. and time effective. Also, costs are not split evenly between the 4 components; therefore, the 25% breakdown is not applicable. Oppose – TransCanada Further discussion is required before arriving at a final decision. Oppose – The AESO agrees with FIRM’s comment that such an amount allocated over all AESO customers would be immaterial. Further discussion is required before arriving at a final decision. Support Page 3 of 11 AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process Item Detail Comments ATCO Power revenue component, ±1% of AESO annual revenue requirement EnCana FIRM TransCanada AESO Recommendation result in smaller probability of corrections and refilings. Therefore ±$250,000 is a reasonable materiality test. An individual customer perspective is important. A review of the 2003 DAR data suggests that even an adjustment of ±$250,000 represents significant “rate shock” for most customers (except DISCOs and a few STS customers) with the misfortune to have a received a billing error from the AESO. cost component basis eliminates compensating positive and negative effects. believes the AESO should be concerned about material impacts on individual customers as a result of deferral account adjustments, not just all other customers. The use of $250,000 as the threshold may be a concern given the varying sizes of customers. TransCanada would support 4-A as recommended if the following wording was added: “For revenue, ±10% of a customer’s annual charges for a single cost component.” This wording will ensure that major impacts on a customer’s annual charges are not ignored through a materiality standard. Re: TransCanada comment – See 3-A above. Oppose - If a material period A adjustment can be allocated on the basis Oppose – TransCanada agrees with the AESO that Further discussion is required before arriving at a final Post Cut-Off Adjustments — Material Period A Adjustments 5 Material adjustments require refiling any time before EUB decision is Comment Matrix See comments below. Support - First Choice EnCana’s first choice is to address material April 7, 2005 Page 4 of 11 AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process Item Detail Comments ATCO Power issued 5-A Alternative A: Material adjustments require refiling any time before close of record See comments below. 5-B Alternative B: Material adjustments before filing delay filing to allow inclusion See comments below. EnCana FIRM TransCanada AESO Recommendation adjustments any time before an EUB decision and Order to implement the allocation of the deferral accounts. EnCana views the materiality test as the threshold for determining when adjustments should be made. Breaching the threshold indicates that it would be fair to all parties to recognize the inaccuracy and to make an amendment. Could support as a second choice, but this assumes that any subsequent process uses the same criteria and method to test and implement adjustments. of the respective year’s deferral account methodology it is inefficient to have to refile the whole deferral account reconciliation with the adjustment amounts added. It would be more efficient to treat the incremental adjustment with a separate filing. the original proposal may be inefficient. decision. Support – This process is supportable since the Board would not have commenced its review. Support - Of the proposal 5-A or 5-B, TransCanada prefers 5-A since TransCanada expects the Board will issue decisions fairly quickly after the close of record in this type of proceeding. Oppose - Proposal 5B provides too much possibility of further delays. All parties were in agreement. Therefore, the AESO will accept this proposal. Support Oppose Oppose Oppose – This Alternative is captured in Alternative A above. Further discussion is required before arriving at a final decision. Post Cut-Off Adjustments — Material Period B Adjustments 6 Material adjustments in Period B (after decision, Comment Matrix See comments below. Support – If a 13th month is to be used to April 7, 2005 Oppose - For accuracy purposes material Page 5 of 11 AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process Item Detail refiling, or filing) are included in next year’s 13th month Comment Matrix Comments ATCO Power EnCana FIRM allocate unprocessed adjustments, the 13th Month adjustment should be allocated on the production year’s monthly revenue. (i.e. 2003 adjustment allocated over 2003 revenue) This 13th Month adjustment would be part of the next year’s DAR. When this option is combined with Option 5, it is expected that the likelihood of a material 13th Month adjustment to be small. adjustments should be subject to a production month allocation process and not simply an add-on to next year’s reconciliation where the adjustment would be spread evenly across the calendar months. April 7, 2005 TransCanada AESO Recommendation Material adjustments in Period B (after decision, refiling, or refiling) will be included in next year’s 13th month. The AESO feels that FIRM has misunderstood its position; adjustments will be included by the AESO in a 13th month and not spread evenly across the calendar months. As noted by EnCana, when option 6 and 5 are combined, the likelihood of a material 13th month adjustment will be small. (see Encana comment below) Page 6 of 11 AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process Item Detail Comments ATCO Power EnCana FIRM TransCanada AESO Recommendation 6-A Alternative A: A Period B adjustment for a single cost component exceeding ±2.5% of AESO annual revenue requirement would trigger a separate application See comments below. Oppose – Changing the threshold of materiality for adjustments to costs does not comport with the principle of consistency and suggests that the importance of adjustments depends on when they discovered. Support - The separate application would ensure that the material adjustment would be allocated on a production month basis in a similar manner as if the adjustment had been part of the respective year deferral account process. Support Further discussion is required before arriving at a final decision. 6-B Alternative B: A Period B adjustment for a single revenue component exceeding ±2.5% of AESO annual revenue requirement would trigger a separate application See comments below. Oppose Support - The separate application would ensure that the material adjustment would be allocated on a production month basis in a similar manner as if the adjustment had been part of the respective year deferral account process. Support Further discussion is required before arriving at a final decision. Support - A refilling should capture both material and non-material adjustments. Support Support – If an adjustment is nonmaterial then the simplified 13th month approach is acceptable. Support All parties were in agreement. Therefore, the AESO will accept this proposal. All parties were in agreement. Therefore, the AESO will accept this proposal. Post Cut-Off Adjustments — Non-Material Adjustments 7 Any Period A refiling would include nonmaterial Period A adjustments See comments below. 8 If no Period A refiling occurs, non-material Period A adjustments would be included in next year’s 13th month See comments below. Comment Matrix Support – Any refiling should include all known adjustments (material and nonmaterial). Support April 7, 2005 Page 7 of 11 AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process Item Detail Comments ATCO Power EnCana FIRM TransCanada AESO Recommendation Support – If an adjustment is nonmaterial then the simplified 13th month approach is acceptable. Support – Since the 13th month accumulated amounts are based on non-material amounts allocation on the basis of annual revenue is acceptable. Support All parties were in agreement. Therefore, the AESO will accept this proposal. All parties were in agreement. Therefore, the AESO will accept this proposal. 9 Non-material Period B adjustments would be included in next year’s 13th month See comments below. Support 10 13th month accumulated amounts would be allocated to customers based on the next year’s annual revenue (except for losses which would be allocated on volumes times pool price) See comments below. 11 Portions of any adjustments related to a year prior to the deferral account would also be allocated as a 13th month amount See comments below. Support – EnCana understands this option to mean the prior-year carryover (13th Month non material adjustment amounts) would be allocated using the subsequent year’s revenue amounts. E.g. 2003 carryover amounts allocated over 2004 revenue amounts. This is supportable if the 13th Month amounts are non-material only. Support – EnCana understands this option to mean the prior-year carryover (13th Month amounts) would be allocated using the original year’s revenue amounts. E.g. 2002 carryover amounts allocated over 2002 annual revenue amounts. This method is preferable since it is Comment Matrix April 7, 2005 Oppose – If an adjustment relating to a year prior to a deferral account is material then such adjustment should be subject to a separate filing. Support Support Further discussion is required before arriving at a final decision. Page 8 of 11 AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process Item Detail Comments ATCO Power EnCana FIRM TransCanada AESO Recommendation TransCanada recommends that if a material change has occurred with respect to the 2003 Deferral Accounts, that the adjustment should be changed on the more detailed process that matches the reasons for the material adjustment. TransCanada is largely indifferent as to whether this occurs as a one-time filing or a refiling of the 2003 deferral account reconciliation, assuming the recommendation is adopted. Re: Encana comment – The AESO would like to restate its comments made during the March 16th stakeholder consultation meeting: any refiling will not, and can not simply restate the numbers with the adjustments with a brief explanation to accompany. The process of adjustments involves extremely large and complex Excel spreadsheets and requires a lengthy process of checking and re- checking calculations. closer to the EUB’s production month whereby the billing determinants of the (original) production month is to be used to assign deferral account amounts. Comments With Respect to Filing to Address Material Adjustment Relating to 2003 See comments below. Comment Matrix As part of the materials filed in the 2006 GTA and the materials circulated in preparation of the March 16th meeting, the AESO has indicated that 2003 costs have been adjusted down by $36 million. These adjustments exceed even the broadest materiality threshold put forward in the discussion paper. These amounts are material and breach the material threshold. Therefore, consistent with EnCana’s position put forward in this discussion paper (Option 5) the 2003 DAR should be April 7, 2005 Rather than refiling the entire 2003 deferral account application, for efficiency purposes, any material adjustment for 2003 should be subject to a separate filing. Page 9 of 11 AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process Item Detail Comments ATCO Power EnCana FIRM TransCanada AESO Recommendation amended. This would provide the most accurate information for the Board to render its decision. EnCana expects this refiling would simply restate the numbers with the adjustments and a brief explanation of the adjustments for inclusion into the Boards final decision. EnCana believes this is consistent with s.14(2) of the Board’s Rules of Practice. Additional Comments ATCO Power does not agree with the proposed methodology for dealing with 2004 deferral account balances. ATCO Power supports the implementation of a prospective deferral account rider methodology as quickly as possible. Comment Matrix EnCana provides these comments on a “without prejudice” basis in an effort to advance the development of the DAR method. EnCana understands that the AESO will review the comments of all parties and develop its own position respecting the 2004 DAR method. This position is to be circulated April 6, 2005 and will be further April 7, 2005 The foregoing comments pertain to 2003, 2004 and 2005 deferral account reconciliation processes. For the transmission changes in 2006 and when transmission losses will be subject to a separate deferral account, the deferral account cut-off dates and post cut-off adjustment process should be revisited. Re: ATCO comment – The AESO will be addressing a prospective deferral account rider in mid 2005. Re: EnCana comment – The AESO is not opposed to EnCana altering its position after reviewing comments made by other parties, including the Page 10 of 11 AESO 2004 Deferral Account Cut-Off Date and Post Cut-Off Adjustment Process Item Detail Comments ATCO Power EnCana included in an application to be filed later. In view of the process, EnCana may alter the positions presented in this document after consideration of comments by parties, the AESO’s application or evidence filed within the 2004 DAR application. Comment Matrix April 7, 2005 FIRM TransCanada AESO Recommendation AESO. Re: FIRM comment – The AESO agrees. Page 11 of 11 November 25, 2004 Sent Via E-mail To: Interested Parties Re: AESO Deferral Account Rider Methodology Workshop In accordance with the AESO’s letter to the EUB dated November 4 and invitation to interested parties dated November 9, 2004, the AESO held a Deferral Account Rider Methodology Workshop on November 18 in Calgary. About 25 stakeholders attended the workshop, which included a review of the AESO’s Decision 2003-099 compliance filing and discussion of deferral account rider methodologies for 2004, 2005, and 2006. A copy of the AESO’s presentation is available on the Current Regulatory Activities page of the AESO’s web site at http://www.aeso.ca/transmission/319.html. As part of the presentation, the AESO proposed: 1. An immediate modification to the calculation of Rider C such that amounts are based on five months of estimates (rather than four) to allow notice of the rider amounts to be posted three weeks (rather than one day) before the start of the quarter; 2. Reconciliation of the AESO’s 2004 deferral account as in 2003 (based on the final EUB decision on the 2003 reconciliation), but containing initial settlement data only for October (incorrectly stated as September in both the Compliance Filing and presentation) to December 2004 to allow filing in mid-April 2005; and 3. Implementation of a prospective rider methodology for 2005, with the rider adjusted quarterly on a final basis. The AESO’s Decision 2003-099 Compliance Filing dated October 21, 2004 provides more detail on these proposals and is also available on the AESO’s web site. No participant at the workshop objected to the first and second components of the AESO’s proposal listed above. However, discussion during the workshop resulted in reconsideration of the third component of the AESO’s proposal. Most participants supported a continuation of the current rider and retrospective reconciliation methodology in 2005 in addition to 2004, and delay of implementation of a prospective methodology until 2006. In that case, the prospective methodology would likely be applied for by the AESO in mid-2005 for an effective date of January 1, 2006. The AESO understands some of the considerations leading to support for continuing the current rider and retrospective reconciliation methodology in 2005 were: • Concerns about the materiality of some of the individual customer impacts when comparing the current rider and retrospective reconciliation methodology with the 2500, 330 - 5th Ave SW Calgary, Alberta T2P 0L4 t (403) 539-2450 | f (403) 539-2949 | www.aeso.ca -2– • • • proposed prospective methodology, as outlined in Section 4.2 of the AESO’s Compliance Filing; Possible alternatives to the “cap and trigger” approach proposed in Section 3 of the AESO’s Filing which would achieve the same objective of spreading large deferral account amounts over periods longer than a quarter; Recognition that under the Transmission Regulation costs of the transmission system will be wholly charged to demand customers effective January 2006, and a significant deferral account rider methodology change for supply customers in 2005 may not be warranted; and The transition from the current methodology to a prospective methodology may need to be more fully examined and addressed with particular attention to the forecast updating used by the AESO. Participants at the workshop also raised whether the “cap” could be applied in 2005 even if the current rider and retrospective reconciliation methodology was continued. The discussion concluded that such a change would be material and require a formal application to the EUB. Given the timing, regulatory schedule, and possible alternatives to the “cap and trigger” approach mentioned above, participants agreed the 2004 rider methodology should be continued without modification — that is, without a “cap”. Participants at the workshop suggested time be permitted for additional comments to the AESO, either verbally or in writing, prior to the AESO finalizing its proposal. The AESO therefore extends this opportunity to all stakeholders. Any party is invited to submit additional comments on the AESO’s Decision 2003-099 Compliance Filing, subsequent correspondence with the EUB, information presented in the November 18 workshop, and the considerations summarized in this letter. Comments should be provided to John Martin either by telephone at (403) 539-2465 in Calgary or by e-mail to [email protected], no later than Friday, December 3, 2004. Following that date, the AESO will advise the EUB of the outcome of the consultation with stakeholders on the deferral account rider methodology. Based on the discussion at the workshop, the AESO expects to confirm that the methodology approved for 2003 will be followed for both 2004 and 2005, and that no formal application will be required to continue this process. The AESO would then conduct further stakeholder consultation to respond to questions raised at the workshop, in anticipation of making a mid-2005 application for the rider methodology to be used for 2006. Parties are invited to provide comments to the AESO on this proposed process as well. If you have any questions or need additional information on this matter, please call John Martin at (403) 539-2465 or Rob Senko at (403) 539-2786. Yours truly, Signed by John Martin John Martin Manager, Regulatory Copy: Robert Litt, Energy and Utilities Board Interested Parties Calgary Place th 1700 355 4 Ave SW main 403.691.7575 Calgary AB T2P 0J1 fax 403.691.7576 November 26, 2004 Delivered via E-Mail Alberta Electric System Operator 2500, 330-5th Avenue SW Calgary AB T2P-0L4 Canada Attention: John Martin, Manager Regulatory Dear Mr. Martin: Re: Deferral Account Rider Methodology AltaGas Ltd. (“AltaGas”) has had an opportunity to consider the compliance filing made by the AESO on October 21, 2004 with respect to Deferral Account Rider Methodology and the associated presentation on November 18. In the compliance filing, the AESO proposed to implement a new methodology for calculating deferral accounts on a prospective basis commencing January 1, 2005. During the course of your November 18 presentation, a number of parties questioned implementation of a new methodology when the existing tariff structure will only be in place for one more year. Variability of Rate Rider C has been a serious concern for AltaGas. AltaGas has been a proponent of moving to a purely prospective methodology for deferral accounts; however, we can see the inefficiency of adopting a new methodology for only one year, particularly in light of the heavy regulatory workload faced by the AESO in the next few months. In addition, given the move to a new methodology, it is probably appropriate for a final reconciliation, based on the existing methodology, to ensure that all parties are kept whole with the adoption of the new tariff structure on January 1, 2006. Subject to the caveats below, AltaGas is prepared to support continuing with the existing deferral account methodology during 2005. 1. The AESO allocates December 2005 balances to STS customers in Q1 2006 to reduce 2005 balances to zero and wind up the STS deferral accounts. The methodology should be sufficiently robust to address imbalances that are discovered more that one quarter after the Rider is set – for example, imbalances resulting from settlement delays. 2. AltaGas notes that, under the Transmission Regulation (s. 21), the AESO is required to continue to collect for losses through its tariff after January 1, 2006. The Transmission Regulation also contemplates, in s. 21(2), that deferral amounts related to losses will be collected on a prospective basis only over a period of one or more years. AltaGas requests that the AESO 2 indicate, at the earliest opportunity, the methodology through which it proposes to collect deferral accounts after January 1, 2006. Please feel free to contact me at 269-5720 if you have any questions or concerns about this letter. Yours truly, AltaGas Ltd. K. Lynn Meyer Manager, Regulatory Initials of Author/typist Enclosure From: Sent: To: Subject: Hackett, Jim [[email protected]] December 10, 2004 9:42 AM John Martin RE: AESO Deferral Account Rider Methodology Hi John, ATCO Power strongly opposes the retrospective reconciliation of deferral accounts. Only the prospective methodology can offer the necessary consistency in rate structure. Charging transmission rates on a variable ($/MWh) basis and retrospectively adjusting deferral accounts on a fixed lump sum basis distorts the market signals that a generator offering at variable cost will rely upon. How does a generator recover variable costs that were not included in the energy pricing when they are retrospectively billed on a fixed basis? How do load customers expect to recover the loss created by paying a generator with a retrospective bonus when the actual variable costs are less than variable costs included in the generators offer price? The prospective method avoids the distortions created by retrospective settlement or retroactive rates and sends the appropriate signals. ATCO Power supports the implementation of a prospective deferral account rider methodology as early as possible in 2005. Thanks for the opportunity to provide our comments. Jim From: Sent: To: Cc: Subject: [email protected] December 5, 2004 1:02 PM John Martin [email protected] RE: deferral account reconciliation - new methodolgy? John, Calpine would strongly support the deferral account reconciliation methodology that is prospective in nature, rather than retrospective, as described in the Decision 2003-099 Compliance Filing. A key element of the prospective methodology that we feel is critical is the final settlement methodology that employs a $/MWh rider adjusted quarterly, rather than a yearend lump sum reconciliation. The variable nature of a $/MWh charge employed on a prospective basis appropriately allows system users to manage the changing nature STS charges by way of adapting the price they offer on future sales of their product (MWs) on a goforward basis. Receiving a lump-sum invoice unfairly removes any ability of the system user to manage or re-coup that cost. The reconciliation cost applies to volumes of product (MWs) sold in the past that we have no-way to go back to in order to increase the charge to the correct amount to cover the revised system charge for that time. A prospective variable charge allows for the management of the true-up on a go-forward basis. It has always been our understanding that true-ups were to be done on a variable basis, calculated as a percentage increase or decrease of STS tariff (per MWh). As you may be aware, Calpine has been granted leave to appeal Decision 2003-099 which is currently ongoing, with this issue being central to our appeal. Regards, Susan Dowse EnCana Corporation th EnCana on 8 nd 1800 855 2 Street SW PO Box 2850 Calgary AB T2P 2S5 Tel Fax (403) 645-2000 (403) 645-7660 December 3, 2004 VIA EMAIL Alberta Electric System Operator (“AESO”) Calgary Place, Suite 2500, 330 – 5th Avenue S.W. Calgary, Alberta T2P 0L4 Attention: Mr. John Martin Manager, Regulatory Dear Sirs: Re: AESO’s Deferral Account Rider Method EnCana is in receipt of your letter, dated November 25, 2004, requesting comments on the materials and communications regarding the Deferral Account Rider (“DAR”) method for 2004, 2005 and 2006 and provides the following comments. The Presumption of Agreement EnCana appreciates the AESO’s efforts to hold a workshop for stakeholders and to review the AESO’s analysis and recommendations for the DAR method. As beneficial as it was, we note that the format of the workshop was partial to the presentation of information and was less conducive to a full and extensive dialogue. Additionally, the AESO’s invitation and comments at the workshop made reference to a forthcoming application to the Board, likely tempering the inclination of parties to engage in detailed discussions. Though generally inappropriate for the AESO to presume that the absence of comments on an issue necessarily represents agreement from parties, it is even more the case in these circumstances. Any subsequent application, or correspondence, by the AESO should be mindful of this limitation. Transitioning to a Prospective Method EnCana agrees with the AESO’s conclusion that the transition from a retrospective method to a prospective method needs to be more fully examined. While much of the attention has focused on the application and technical workings of such a method, EnCana is of the view that any transition must also ensure that the reconciliation and prudence review inherent in the existing retrospective method is maintained or replaced in a satisfactory manner. The inability of stakeholders and the Board to examine the AESO’s accounts and to assess whether costs where incurred prudently would be a fundamental, and unsupportable, flaw of any transition proposal. In light of this position, EnCana strongly urges the AESO to ensure that any further December 3, 2004 Page 2 consultation, and ultimately the application, on a prospective method provide due consideration to a process for the reconciliation of accounts and the review of prudent costs. The 2004 and 2005 Method In EnCana’s view, the absence of a defined reconciliation and prudence review process under a prospective method and the limited application of Rider C to STS customers in 2005 favours the retention of the retrospective method for 2004 and 2005. Such general agreement, however, should not be mistaken for concurrence on the details of the application; these will be addressed on their own merits as part of the application. For instance, the merits of approving the deferral account adjustments based on initial and interim settlement data remains open in EnCana’s view and ought to be properly supported by the AESO at the time of the application. Clearly, the information requests in the 2003 deferral account reconciliation process suggested a certain apprehension with this approach that requires attention in any application. EnCana thanks you for the opportunity to provide comments. If you have any questions please call me at 645-6688 or Rod Crockford 645-7871. Yours truly, ENCANA CORPORATION distributed electronically Rinde K. Powell P.Eng. Director, Regulatory Services cc: Robert Litt, Application Officer, AEUB Interested Parties From: Sent: To: Cc: Subject: Hildebrandt, Kurtis [[email protected]] November 29, 2004 8:50 AM John Martin Weismiller, Grant; Falconer, Robert; Vita, Rocco Deferral Account Methodology John, In a November 25, 2004 letter to interested parties, the AESO asks parties to provide additional comment prior to finalizing its proposal regarding deferral account rider methodology. The AESO notes that "based on the discussion at the workshop, the AESO expects to confirm that the methodology approved for 2003 will be followed for both 2004 and 2005, and that no formal application will be required to continue this process." One of ENMAX Energy Corporation's primary concerns with the prospective methodology taking effect in 2005 would have been the impact on some key commercial contracts such as ENMAX's Balancing Pool contracts. This issue is resolved for ENMAX with the delay in implementation of the prospective methodology to 2006 and the change in cost allocation under the Transmission Regulation effective January 1, 2006. As such, ENMAX supports the AESO proposal outlined in the November 25, 2004 letter to delay implementation of the prospective methodology to be effective for 2006. The AESO proposes that no formal application is required for the continuation of the retrospective deferral account reconciliation methodology for 2003, 2004 and 2005. ENMAX agrees with and supports the proposed process that the AESO has outlined in the November 25, 2004 letter. Please let me know if you have any questions about ENMAX's comments. Sincerely, Kurtis Hildebrandt Kurtis Hildebrandt Regulatory Specialist ENMAX Corporation Phone: (403) 514-2850 Fax: (403) 514-3360 [email protected] From: Sent: To: Subject: Jurijew, Daniel [[email protected]] December 6, 2004 5:51 PM John Martin RE: AESO Deferral Account Rider Methodology John, EPCOR Utilities Inc. indicated its support for continuing to utilize a retrospective reconciliation methodology for 2004 and 2005, and believes that a prospective deferral account rider methodology should only be implemented by 2006 at the earliest. Regards, Daniel Jurijew Manager Regulatory Affairs EPCOR Utilities Inc. 10065 Jasper Avenue Edmonton, AB T5J 3B1 Ph: (780) 412-3411 Cell: (780) 975-5206 Fax: (780) 412-3096 e * Medicine Hat V T eGasCity November 22, 2004 Utilities Services Division Electric Utility 2172 Brier Park Place NW. Medicine Hat, AB Tic 1S6 Telephone: (403) 502 8081 Fax: (403) 502-8061 Website: wwwmedicinehat.ca Sent via E-Mail John Martin Manager Regulatory Alberta Electric System Operator 2500_330_5thAveSW Calgary, Alberta T2P 0L4 Re: Deferral Account Rider Methodology At the subject AESO Stakeholder Workshop held November 18, 2004 you invited comments from stakeholders on the AESO proposals. The City of Medicine Hat (CMH) considered the workshop to be very useful in understanding and evaluating the alternative methodologies. From our assessment of the workshop information and the AESO Decision 2003-099 Compliance Filing of October 21 2004, CMH firmly supports moving forward and implementing a prospective rider methodology. While it is appreciated that feedback at the workshop was that this might not be achievable until 2006, our view remains as ‘the sooner the better’. Any steps that can be taken to facilitate the change to implementing a prospective rider should be. , This is submitted a voice of customer support for a prospective rider. If you have any questions regarding this submission, please call or e-mail the undersigned at (403) 529-8365 or [email protected]. Sincerely, cc: AESO Regulatory Rob Senko AESO Finance Carol Moline