Twin Cities Graduate Center Special Events and Visitors’ Guide

Twin Cities Graduate Center
Ready to accommodate your business meeting,
workshop, conference or other event
in spacious rooms equipped with
essential technology.
320.308.60000
6401 Sycamore Court North, Suites 100 & 175
Maple Grove, MN 55369
Twin Cities Graduate Center
Special Events and Visitors’ Guide
www.stcloudstate.edu/tcgraduatecenter
TWIN CITIES GRADUATE CENTER
Special Events and Visitors’ Guide
TABLE OF CONTENTS
Introduction ...................................................................... 3
About Maple Grove ........................................................... 3
General Information ......................................................... 4
Special Events ................................................................... 6
Rental Rates...................................................................... 8
Technology......................................................................... 9
Floor Plans......................................................................... 10
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TWIN CITIES GRADUATE CENTER
Special Events and Visitors’ Guide
Welcome to St. Cloud State University’s Twin Cities Graduate Center (TCGC) located on the first
floor of the Sycamore Plaza building in Maple Grove. The TCGC is primarily occupied during
evenings and weekends for delivery of innovative graduate-level academic programs. When
classes are not in session, special events are encouraged on a space-available basis. Job fairs,
open houses, meetings, conferences and workshops are examples of special events that may be
held at the TCGC.
This Guide is intended to introduce the TCGC to students, rental clients, and visitors of the facility.
Whether you’re visiting for a meeting, class, workshop, or other event, we hope the TCGC serves
you well.
A separate Facility Information Guide is available for faculty in print and online. For a printed copy,
inquire with the TCGC coordinator located in Sycamore Plaza Suite 175,
[email protected].
ABOUT MAPLE GROVE
Maple Grove is an exciting, progressive northwestern Twin Cities’ suburb that offers a fabulous
variety of dining, shopping, cultural activities, and guest accommodations. The TCGC is just
minutes away from several retail centers, including Maple Grove’s acclaimed Arbor Lakes areas.
Dining options are abundant in Maple Grove. Culvers, McDonald’s, Caribou Coffee, Subway,
Jimmy John’s, and Original Pancake House are within a mile of the Graduate Center. Other
options, from casual to fine dining, are less than five miles away.
Several lodging options are also nearby. The Hilton Garden Inn and Extended Stay America are
closest to the Graduate Center. The Hilton Garden Inn offers dining and a preferred rate for St.
Cloud State faculty, staff, students, and participants.
For additional information, contact the TCGC coordinator at 320.308.6000,
[email protected] .
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GENERAL INFORMATION
Directions to the Twin Cities Graduate Center
Coming from the north on I-494:
 Exit at Bass Lake Road (exit #26)
 At the top of the ramp, turn left onto Bass Lake Road.
 Proceed to the second stop light and turn left onto Sycamore Lane.
 Follow Sycamore Lane approximately ¼ mile (go past McDonald’s) until you see the Sycamore
Plaza building on your left.
 The Graduate Center is on the first floor of Sycamore Plaza.
Coming from the south on I-494:
 Exit at Bass Lake Road (exit #26)
 At the top of the ramp, turn right onto Bass Lake Road.
 Proceed one block and turn left onto Sycamore Lane.
 Follow Sycamore Lane approximately ¼ mile (go past McDonald’s) until you see the Sycamore
Plaza building on your left.
 The Graduate Center is on the first floor of Sycamore Plaza.
Facility Information
The TCGC occupies Suites 100 and 175 (12,316 square feet) in Sycamore Plaza. Suite 100
consists of four classrooms, a break room, a conference room, three small breakout rooms, and
a Commons area. Suite 175 consists of a reception area, four offices, and one classroom.
Please see pages 10 and 11 or visit the Floor Plans page to view a layout of the facility.
 The break room in Suite 100 is equipped with cupboards, a refrigerator, a microwave, a sink,
tables and chairs.
 Restrooms are located in the first floor main hallway adjacent to Suite 100.
 The TCGC is a non-smoking facility.
 Vending machines are located in the loading dock area on the first floor of Sycamore Plaza.
Food and non-alcoholic beverages are allowed in the TCGC. Alcoholic beverages are not
permitted. See pages 3 and 6 for more information about food and dining.
Hours of Operation
TCGC business hours are generally Monday through Friday, 10:00 am to 6:30 p.m. Occasionally,
office hours are adjusted to accommodate special events—contact 320.308.6000 or
[email protected] for more specific information.
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Sycamore Plaza building hours are Monday through Friday, 6:30 a.m. to 10:00 p.m.;
Saturday, 8:00 a.m. to 4:00 p.m.; Sunday, closed.
Parking
Parking is available around the building free of charge. Monday through Friday daytime
parking is limited to approximately 50 unoccupied spaces. Evening and weekend
parking is limited to approximately 225 unoccupied spaces.
Severe Weather
SCSU’s Severe Weather/Winter Closings instructions state every effort is made to cancel
day classes and events by 5:00 a.m., and before 3:00 p.m. for evening classes and
events. For emergency closings/delays/cancellations, students and faculty should
contact SCSU by dialing 1.800.369.4260, or listen to local radio and television stations
for cancellation announcements. Visit SCSU’s Severe Winter Weather/School Closing
webpage for more detailed policy information.
Rental clients and visitors may contact the TCGC coordinator, 320.308.6000, for
cancellation information.
Technology
See page 9.
Tenant Information
SCSU is a tenant at Sycamore Plaza. Common spaces (i.e. lobby, restrooms, parking lot)
are shared by all tenants, and we make every effort to be considerate of our neighbors.
Because the TCGC is a leased facility, some policies/practices/procedures/services may
be different than those on the SCSU campus.
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SPECIAL EVENTS
Job fairs, open houses, meetings, conferences and workshops are examples of special
events that may be scheduled at the TCGC. Special events are encouraged, on a spaceavailable basis. Availability for special events is greater during daytime hours, academic
breaks, and in the summer. These events are scheduled with the TCGC coordinator in
advance and they must not interfere with academic classes. When classes are in
session, special events must be contained in one room and, in most instances,
contained in the suite where classes are not being held. Meetings in the Conference
Room are an exception. Typically, the Suite 100 Commons area may not be reserved at
times when classes are in session.
Food and non-alcoholic beverages are allowed in the TCGC; alcoholic beverages are not
permitted. Catering for special events must be arranged through an outside vendor and
is the responsibility of the organization hosting the event. The TCGC coordinator can
help with caterer recommendations, and should be informed of all catering
arrangements.
The following paragraphs describe amenities and/or conditions that apply to special
events being held at the TCGC.
Occupancy: Occupancy does not create a landlord-tenant relationship between
SCSU and a host organization. Upon completion of a signed occupancy agreement,
SCSU is permitting the host organization to use the facility, or a portion thereof,
according to terms set forth in the agreement. It is specifically understood that
permission to use SCSU facilities is not exclusive to the host organization. TCGC
staff shall have the right to enter and use the facility at all reasonable times for
purposes of inspection or other purposes as may be required by SCSU.
Event Set-up and Take-down: TCGC classrooms are equipped with movable tables and
chairs arranged in classroom-style seating. Host organizations may arrange tables and
chairs within classrooms to best meet their event needs. Upon conclusion of events,
host organizations are encouraged to put tables and chairs back in classroom-style
seating. If special table arrangements are needed for catering or other purposes, host
organizations should consult with the TCGC coordinator at least five business days prior
to the special event.
In Suite 100, there is a break room equipped with a full-size refrigerator, microwave, and
sink. The break room may not be reserved, but may be used by faculty, staff, students,
and visitors.
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Maintenance of Space: Host organizations must agree to maintain the TCGC in a
reasonably clean and sanitary condition. After special events, the TCGC is inspected. If
repairs or replacement of missing or destroyed property are needed, the TCGC will
submit an invoice to the host organization which will be due within ten (10) days of
receipt of invoice.
Rules and Regulations: Host organizations must agree to honor and abide by all rules
and regulations set forth by the TCGC during its occupancy of the Center.
Hold Harmless and Indemnify: Host organizations shall indemnify and hold SCSU and
the TCGC harmless for any suits, actions or claims, whether formal or informal, direct or
indirect, for injury, death, property damage or loss, including loss as a result of theft or
misappropriation, made by or on behalf of any person or persons, firm, or corporation
arising out of or relating to the conduct, management or use of the Center by the host
organization or arising out of any work or thing done in or about the Center’s space or
structures, or equipment in the space, when such has been authorized by the host
organization, except as such injury, death or property damage or loss is attributable
solely to SCSU or the TCGC’s negligence as determined by a court of law. Host
organizations assume all responsibility for security throughout their occupancy and use
of the Center.
No Assignment; Amendments: Host organizations shall neither assign nor transfer any
rights or obligations of an occupancy agreement without the prior written consent of the
TCGC. All amendments to an agreement shall be in writing and executed by a duly
authorized representative of each party.
Cancellation: An occupancy agreement may be canceled by either party at any time, for
any reason, upon ten (10) days written notice to the other party.
Providing quality customer service is important to us. The TCGC coordinator will gladly
work with you to make your event successful. For additional information, or to reserve
space for your special event, contact the TCGC coordinator at 320.308.6000 or
[email protected].
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RENTAL RATES
St. Cloud State University organizations (does not apply to HBS, COSE, SOE)
Classrooms / conference room during TCGC business hours of
10:00 am to 6:30 pm* –
$35 per hour
Classrooms / conference room before/after TCGC business hours* –
$50 per hour
Non-St. Cloud State University organizations
Classrooms / conference room during TCGC business hours of
10:00 am to 6:30 pm* –
$45 per hour
Classrooms and conference room before/after TCGC business hours* –
$65 per hour
Discounts (when applicable)
10% discount for rentals of four or more hours in length
10% discount when eight or more rentals (multiple dates, singular billing/payment) are
requested by one organization
Additional Fees (when applicable)
$50 cancellation fee if cancelled less than 48 hours prior to scheduled rental
$25 set-up fee when technology assistance is needed for Adobe Connect
Rates are reviewed and subject to change each fiscal year (July 1-June 30).
a. Payment of rental fees are required on or before the special event date.
b. Normal janitor services and utilities are included in the rental rate.
c. Host organizations are responsible for arranging catering and security services, if
needed. All security plans shall be approved by SCSU prior to the event.
d. Any additional charges incurred during the course of an occupancy agreement are
due in full upon ten (10) days of receipt of
invoice from the TCGC.
Rental rates include usage of
* Business hours may vary to accommodate
TCGC classes and activities.
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classroom technology equipment.
For more information, contact the
TCGC coordinator, 320.308.6000,
[email protected].
TECHNOLOGY
Classroom Technology Equipment
TCGC classrooms are equipped with technology
stations which include a Crestron control device,
computer, monitor, keyboard, mouse, laptop
connectors, document camera, and campus
telephone with a hotline button to SCSU’s
HuskyTech support desk. Technology stations
are wired to ceiling-mounted projectors,
microphones, and screens.
Laptop Charging Stations
Charging stations are available in each TCGC classroom.
Student Computers and Printing Station
Student-access computers and a printing station are located in the Suite 100 Commons
area. A Star ID is required to logon to computers, and an SCSU Campus Card is required
to print. Visitor’s should consult with the TCGC coordinator for access to the internet
and/or for printing.
Wireless Service
The TCGC has wireless service in the facility. To access the wireless network, laptops
may need to be configured to accommodate SCSU’s system. For instructions, go to
Information Technology Services webpage or see the TCGC coordinator in Suite 175. For
assistance, you may call SCSU’s HuskyTech at 320.308.7000.
Short-term visitors can gain temporary access to the internet via SCSU’s Visitor network.
Guests must have an employee, student, or faculty member sponsor their connection.
Sponsors may login on the Guest Network Access page to create a single guest access
account. Rental clients needing internet access for a group of visitors should contact the
TCGC coordinator at least five days in advance of your rental date to request multiple
guest accounts.
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FLOOR PLANS
Classroom
100D
Classroom
100C
Breakout Rms
Break Room
SUITE 100
Suite 100
Commons
Classroom
100B
Classroom
Conference
Room
Cap: 14
100A
Cap: 56
10
Office 3
Office 4
Reception Area
Classroom
175E
Cap: 48
ITE 100
Office 1
Office 2
SUITE 175
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ST. CLOUD STATE UNIVERSITY
Twin Cities Graduate Center
6401 Sycamore Court North
Suites 100 and 175
Maple Grove, MN 55369
Phone: 320.308.6000
Fax: 320.308.6064
[email protected]
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