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Concurrent Enrollment University of Alaska

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Concurrent Enrollment University of Alaska
Concurrent Enrollment
University of Alaska
UA INSTITUTIONAL RESEARCH, PLANNING & ANALYSIS
Concurrent Enrollment

Background

Operational Definitions – Adopted by Statewide Academic Council (SAC)
Concurrent Enrollment Student
Concurrent Enrollment Course Types

Technical Definitions – UA Institutional Research, Planning & Analysis
Identification of Concurrent Enrollment Student in Banner
Identification of Concurrent Enrollment Course in Banner

Evaluation of Historical Data Quality
Who Are High School Students (FY15 Banner Data)
Course Enrollments (FY15 Banner Data)
Data Summary (FY15 Banner Data)

Alignment of Soft Ledger Data vs. Banner Data

Considerations

Recommendations

Appendix
OUTLINE
2
Background
Background
• A variety of overlapping terms and business practices, as well as operating and technical definitions have been historically
used by the University of Alaska (UA) to describe high school students who pursue postsecondary courses or programs.
•
From a system/university – data perspective, it appears that much concurrent enrollment activity is not entered into Banner
consistently or in a standardized manner, and/or it may not be entered at all.
Purpose
•
Transparent and replicable data collection and reporting practices are needed for a number of mandatory federal and state
reporting and accountability requirements, including program outcomes and compliance. Significant external funding is tied
to UA’s accurate reporting in the area of concurrent enrollment.
Action
 Statewide Academic Council adopted operational definitions that are the basis for this refinement of technical definitions
and recommendations for improving future data quality.
 Board of Regents formally adopted policy in September, 2015.
BACKGROUND
3
Concurrent Enrollment Student
Operational Definition
Concurrent Enrollment student is high school students who enroll in:
 High school course(s) that are intended to earn college credit and
generate a UA college transcript, and/or
 Postsecondary course(s) that result in a UA college transcript
but may or may not result in high school credit.
To be counted as a concurrent enrollment student in a given semester or year, a high school student must be
enrolled in at least one for-credit or non-credit course falling into one of the two, mutually exclusive
concurrent enrollment course categories listed below during the reporting period.
OPERATIONAL DEFINITION
4
Concurrent Enrollment Course Types
(Operational Definition)
 Dual Credit/Dual Enrollment – College Faculty
Dual Credit courses are college courses taught by college faculty. High school students simultaneously earn college credit
and high school credit for Dual Credit courses, and generate a college transcript.
Dual Enrollment courses meet the same criteria as Dual Credit courses, except that the high school student does not receive
high school credit for the coursework.
In practice, it is difficult to clearly distinguish between a Dual Credit course and Dual Enrollment course; therefore the two categories will be
combined for official reporting at this time.
 Tech Prep – Secondary Instructor
Tech Prep courses are part of a defined sequence of courses that align with a career pathway, a.k.a. a postsecondary Career
and Technical Education (CTE) program of study. Such courses are often taken at the high school or other approved
location. A secondary instructor typically teaches a Tech Prep course, which distinguishes this type of course from the
Dual Credit course type. Students may earn both high school and college credit for Tech Prep courses, and generate a college
transcript, although in practice, high school students enrolled in one or more Tech Prep courses have historically been allowed
to choose whether or not to apply to UA for any college credit resulting from completing the course.
OPERATIONAL DEFINITION
5
Identification of Concurrent Enrollment Student in Banner
Technical Definition
Current
Operational Definition
High school student enrolled at
University of Alaska
(based on high school graduation date
criterion:
student must have current or future
high school graduation date in Banner).
Historical Practice
Tech Prep Student
Dual Credit/
Dual Enrollment Student
High School Student enrolled at
University of Alaska
(based on age criterion:
student must be ≤ 14-18), or
High School Student enrolled at
University of Alaska
(based on age criterion:
student must be ≤ 14-18), and not
taking courses through Tech Prep, or
Students satisfying Banner Criteria:
- Level Code and Major Code
- Cohort Code
Students satisfying Banner Criteria:
- Level Code and Major Code
and not taking courses through
Tech Prep
TECHNICAL DEFNITIONS
6
Identification of Concurrent Enrollment Course Type in Banner
Technical Definition
Tech Prep
SAC Approved Method Secondary Course
Instructor
(Not employed by UA)
TECHNICAL DEFINITIONS
Dual Credit/
Dual Enrollment
Post-Secondary Course
Instructor
(Employed by UA)
7
Evaluation of Historical Data Quality:
Who are High School Students?
(FY15 Banner Data)
120
109
Students who satisfy “High school graduation date criterion”
(enrollment term ≤ high school graduation term)
290
109
and
Cohort Code student criteria in Banner
120
Students who satisfy Cohort Code student criteria in Banner
and
have no high school graduation date in Banner
290
Students who satisfy both Cohort Code and Level/Major
student criteria in Banner
and
have no high school graduation date in Banner
536
254
Students who satisfy “High school graduation date
criterion”
254
(enrollment term ≤ high school graduation term)
536
Students who satisfy “High school graduation date criterion”
(enrollment term ≤ high school graduation term)
and
both Cohort Code and Level/Major student criteria in
Banner
561
1,319
1,319
Students who satisfy Level/Major student criteria in Banner
and
have no high school graduation date in Banner
561
Students who satisfy “High school graduation date criterion”
(enrollment term ≤ high school graduation term)
and
Level/Major student criteria in Banner
EVALUATION OF HISTORICAL DATA QUALITY: HIGH SCHOOL STUDENTS
8
Evaluation of Historical Data Quality
Who are High School Students: Summary
(FY15 Banner Data)
Students who satisfy one or both
Banner criteria
and
have no high school graduation
date in Banner
Students who satisfy
“High School graduation date
criterion”
enrollment term ≤ high school graduation term
Verified High School Students
1,460
1,729
Students without High School
graduation date in Banner
Average Age
17 Years
EVALUATION OF HISTORICAL DATA QUALITY: HIGH SCHOOL STUDENTS
Average Age
21 Years
9
FY15 Course Enrollments (Not Scaled Venn Diagram)
295
High school student enrollments
in courses that are taught by UA
faculty and satisfy second
historical course criteria in
Banner (campus/course section).
Dual Cr./Enroll. Courses Tech Prep Courses
High school student enrollments
in courses that are taught by UA
faculty and satisfy first historical
course criteria in Banner
(accounting method).
230
UA student enrollments in
courses that are taught by UA
faculty and satisfy first
historical course criteria in
Banner (accounting method)
(courses taught by secondary instructor)
2,099
High school student enrollments
in courses that are taught by UA
faculty and satisfy both historical
course criteria in Banner.
101
High school student enrollments
in courses that are taught by
secondary instructor and satisfy first
historical course criteria in
Banner (accounting method).
High School Student Enrollments in
(courses taught by UA faculty)
175
434
Undergraduate Enrollments = 195,895
1,338
101
175
295
434
589
67
230
122
607
246
567
333
589
High school student enrollments
in courses that are taught by
secondary instructor and satisfy
both historical course criteria in
Banner.
67
High school student enrollments in
courses that are taught by secondary
instructor and satisfy second
historical course criteria in Banner
(campus/course section).
122
607
246
567
333
UA student enrollments in
courses that are taught by UA
faculty and satisfy both
historical course criteria in
Banner
UA student enrollments in
courses that are taught by UA
faculty and satisfy second
historical course criteria in
Banner (campus/course
section)
UA student enrollments in
courses that are taught by
secondary instructor and satisfy
first historical course criteria in
Banner (accounting method)
UA student enrollments in
courses that are taught by
secondary instructor and satisfy
both historical course criteria
in Banner
UA student enrollments in
courses that are taught by
secondary instructor and satisfy
second historical course
criteria in Banner
(campus/course section).
EVALUATION OF HISTORICAL DATA QUALITY: FY15 COURSE ENROLLMENT
10
FY 15 Banner Data Summary
Note: Here “Undergraduate/High School Enrollments”
corresponds to the cumulative number of classes
attempted by all undergraduate/high school students
during FY15. For example, if a student enrolled in two
courses in fall 2014 term and in one course in spring 2015
term, his/her FY15 “enrollment” will sum up to 3.
•
Out of 3,437 high school student enrollments in UA courses, 2,099 (61%)
of enrollments satisfy SAC approved definition for Dual Credit/Dual
Enrollment course, and 1,338 (39%) students are considered to satisfy SAC
approved definition for Tech Prep curse;
•
Out of 2,099 suggested above Dual Credit/Dual Enrollment course
enrollments, 276 (101+175) enrollments satisfy Tech Prep course historical
criteria. This is in contradiction with Dual Credit/Dual Enrollment course
type historical Technical Definition.
•
Out of 1,338 high school student enrollments in courses taught by
secondary instructor, 1,090 (434+589+67) or 81% are considered to satisfy
Tech Prep course historical criteria.
•
1,146 (246+567+333) UA student enrollments do not satisfy “High school
graduation date criterion” but do satisfy both Tech Prep course approved
and historical criteria.
•
959 (230 + 122 + 607) UA student enrollments do not satisfy “High
School graduation date criterion” and satisfy Tech Prep course historical
criteria.
EVALUATION OF HISTORICAL DATA QUALITY: BANNER DATA SUMMARY
11
Alignment of Soft Ledger Data vs. Banner Data
Banner data includes UA students without a record of high school graduation date in Banner who were enrolled in classes that satisfy
Tech Prep course historical criteria
Fall 2014
Anchorage
Kenai
Kodiak
Mat-Su
PWSC
Fairbanks
Bristol Bay
Chukchi
Interior Alaska
Kuskokwim
Northwest
Rural College
UAF CTC
Juneau
Ketchikan
Sitka
Duplicated Total
Verified*
High
School
Students
UATC
(Banner Submitted
Data)
Data
352
158
148
55
237
220
148
62
54
75
10
126
88
47
53
102
82
22
3
66
349
251
1
88
21
1,880
938
Both
Banner Percent Percent
and
of of All
UATC Banner UATC
Data
Data
Data
143
40.6
90.5
82
45
66
2
65.1
95.7
64.7
9.1
93.2
84.9
80.5
66.7
229
65.6
91.2
6
6.8
28.6
Only
Only
Banner UATC
Data
Data
209
15
148
55
35
18
87
1
54
75
10
44
6
2
8
36
16
20
1
66
120
22
1
82
15
89.1
1,044
202
61
836
85.2
41.2
91.8
98.4
•
Combining SAC and Historical definition yields more than
a two-thirds match for 8 out of 9 UATC campuses. 7
UATC campuses show more than 80% match with Banner
data extracts (in comparison to 3 out of 9 UATC campuses
that show greatest alignment to Banner data entry practice
when only students with a record of high school
graduation date are counted).
•
Almost 90% of duplicated total students from UATC data
matches historical definitions for Banner data extracts of
high school students (verified: students who satisfy “High
school graduation date criterion” and potential: students
who satisfy Tech Prep course historical criteria in Banner).
This is in comparison to only 59.4% of UATC students
who satisfy only “High school graduation date criterion” in
Banner.
102
*Verified high students are students who have a record of current or future high school graduation date in Banner.
ALIGNMENT OF SOFT LEDGER DATA VS. BANNER DATA
12
Alignment of Soft Ledger Data vs. Banner Data
Fall 2014
Anchorage
Kenai
Kodiak
Mat-Su
PWSC
Fairbanks
Bristol Bay
Chukchi
Interior Alaska
Kuskokwim
Northwest
Rural College
UAF CTC
Juneau
Ketchikan
Sitka
Duplicated Total
Verified*
High
School
UATC
Students
(Banner Submitted
Data
Data)
158
253
148
38
220
234
62
67
54
75
10
24
26
45
11
62
336
1
88
1,472
Both
Banner Percent Percent
of of All
and
UATC Banner UATC
Data
Data
Data
30.4
19.0
48
199
20
85.0
29.9
90.5
32.3
Only
Only
Banner UATC
Data
Data
110
205
148
38
21
35
42
47
88
53
82
3
20
24
21
2
83.3
92.3
46.7
18.2
22.7
45.3
25.6
66.7
251
217
64.6
86.5
21
6
6.8
28.6
54
75
10
4
2
24
9
62
119
1
82
938
557
37.8
59.4
915
This slide demonstrates inconsistencies between
approved Concurrent Enrollment Student definitions,
historical methodologies and data entry practices in
Banner.
•
UATC data shows greatest alignment to Banner data entry for UAA Mat-Su Campus ( 90.5% match), UAF – Rural College
( 66.7% match), and UAS - Juneau Campus ( 86.5% match).
•
At 3 campuses: Interior-Aleutians, Kuskokwim and Northwest, soft
ledger Concurrent Enrollment data submissions reflected double or
triple (
) the number of high school students than were able to be
reported according to SAC approved definitions, based on available
data in Banner.
•
Only 59.4% of duplicated total students from UATC data have a
record in Banner that indicates current or future high school
graduation date.
68
29
61
1
34
15
381
*Verified high students are students who have a record of current or future high school graduation date in Banner.
ALIGNMENT OF SOFT LEDGER DATA VS. BANNER DATA
13
Considerations
Caused by Lack of Straightforward and Consistent Procedure for Identifying
Concurrent Enrollment Student in Banner
Challenges:
Lack of complete alignment.
SAC definitions and Historical practice inconsistency.
As a result, Banner and UATC soft ledger data inconsistency.
Benefit:
Goal:
Only 536 students in
FY15 satisfied both
SAC definition and
Historical practice.
To make all circles coincide for the
definition of Concurrent
Enrollment student.
CONSIDERATIONS
Simple and straightforward query to
identify Concurrent Enrollment Student
in Banner and to count all students who
benefit the program.
14
Considerations
Caused by Lack of Straightforward and Consistent Procedure of Identifying
Concurrent Enrollment Course in Banner
Challenges:
Existing Banner data entry practice mixes Tech Prep
courses with Dual Credit/Dual Enrollment courses.
SAC definitions and Historical practice inconsistency.
As a result, Banner and UATC soft ledger data
inconsistency.
Too
Complicated!
CONSIDERATIONS
15
Recommendations
THE SIMPLEST SOLUTION
RECORD AND ENTER
ANTICIPATED
HIGH SCHOOL GRADUATION
DATE
IN BANNER
To avoid challenges and confusion
in attempt to identify
high school Concurrent Enrollment
student in Banner
RECOMMENDATIONS
16
Recommendations
What to do?
Identify High School Student in
Banner.
Simplify data entry procedure.
Reduce data entry.
How to do?
Record and enter anticipated high
school graduation date and update it
for students who enroll in subsequent
terms.
RECOMMENDATIONS
17
Recommendations
(UAA and UAF Registration Forms)
Anticipated High School
Graduation Date
becomes a mandatory field
(to be filled in the form and
to be entered in Banner) !
RECOMMENDATIONS
18
Recommendations
(UAS and Statewide Registration Forms)
Anticipated High School
Graduation Date
becomes a mandatory field
(to be filled in the form and
to be entered in Banner) !
RECOMMENDATIONS
19
Appendix
Board of Regent’s Policy
PART X – ACADEMIC POLICY
Chapter 10.05 - Admission and Graduation Requirements
P10.05.015. Concurrent Enrollment.
Concurrent enrollment refers to enrollment at the university by a student who is
simultaneously enrolled in a pre-postsecondary institution (or homeschool) for which the
student may receive credit at both institutions. The university encourages appropriate
concurrent enrollment and will establish standards and expectations for the university system
in university regulation.
(09-18-15)
APPENDIX: REGENT'S POLICY
20
Appendix
Technical Criteria to Identify Concurrent Enrollment Student
 Students who do not have a prior high school graduation date on record at UA system:
enrollment term ≤ high school graduation term;
Historical student technical criteria from Banner:
 Cohort code criteria (table SHRCHRT), or
SHRCHRT_CHRT_CODE containing “TP”, “AVTC”, or “DOC”
 Level code criteria (table S_UA_SGBSTDN_CLOS), or
UAA: SGBSTDN_LEVL_CODE = YA
UAS: SGBSTDN_LEVL_CODE = YS
 Major code criteria (table S_UA_SGBSTDN_CLOS).
UAF: SGBSTDN_MAJOR_CODE = NDSS
APPENDIX: BANNER TECHNICAL CRITERIA
21
Appendix
Technical Criteria to Identify Tech Prep Courses

SAC approved:
• Course Instructor (tables DSD_SECTION, H_FACULTY)
Instructor is not employed by UA system
 Historical practice:
•
Accounting Method (table S_UA_SSBSECT ):
BC, Brokered Concurrent Enrollment
BH, Brokered HS Dual Credit
HS, High School Dual Credit
BT, Brokered Tech Prep
• Campus/Course Section (table S_UA_SSBSECT, associated campus and first two characters of course section)
Anchorage (A)/ 9
Mat-Su (P)/ PC, PH, PP, PV, PW
Kenai Peninsula (I)/ TP
Juneau (J)/Ketchikan (K)/Sitka (T)/ TP
Fairbanks (F) CTC/ TT
Interior-Aleutians (8)/ IB
Northwest (N)/ NN, NP, NB
Kuskokwim (L)/ KD, KT
Rural College (1)/ DD
APPENDIX: BANNER TECHNICAL CRITERIA
22
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