Comments
Transcript
Concurrent Enrollment University of Alaska
Concurrent Enrollment University of Alaska UA INSTITUTIONAL RESEARCH, PLANNING & ANALYSIS Concurrent Enrollment Background Operational Definitions – Adopted by Statewide Academic Council (SAC) Concurrent Enrollment Student Concurrent Enrollment Course Types Technical Definitions – UA Institutional Research, Planning & Analysis Identification of Concurrent Enrollment Student in Banner Identification of Concurrent Enrollment Course in Banner Evaluation of Historical Data Quality Who Are High School Students (FY15 Banner Data) Course Enrollments (FY15 Banner Data) Data Summary (FY15 Banner Data) Alignment of Soft Ledger Data vs. Banner Data Considerations Recommendations Appendix OUTLINE 2 Background Background • A variety of overlapping terms and business practices, as well as operating and technical definitions have been historically used by the University of Alaska (UA) to describe high school students who pursue postsecondary courses or programs. • From a system/university – data perspective, it appears that much concurrent enrollment activity is not entered into Banner consistently or in a standardized manner, and/or it may not be entered at all. Purpose • Transparent and replicable data collection and reporting practices are needed for a number of mandatory federal and state reporting and accountability requirements, including program outcomes and compliance. Significant external funding is tied to UA’s accurate reporting in the area of concurrent enrollment. Action Statewide Academic Council adopted operational definitions that are the basis for this refinement of technical definitions and recommendations for improving future data quality. Board of Regents formally adopted policy in September, 2015. BACKGROUND 3 Concurrent Enrollment Student Operational Definition Concurrent Enrollment student is high school students who enroll in: High school course(s) that are intended to earn college credit and generate a UA college transcript, and/or Postsecondary course(s) that result in a UA college transcript but may or may not result in high school credit. To be counted as a concurrent enrollment student in a given semester or year, a high school student must be enrolled in at least one for-credit or non-credit course falling into one of the two, mutually exclusive concurrent enrollment course categories listed below during the reporting period. OPERATIONAL DEFINITION 4 Concurrent Enrollment Course Types (Operational Definition) Dual Credit/Dual Enrollment – College Faculty Dual Credit courses are college courses taught by college faculty. High school students simultaneously earn college credit and high school credit for Dual Credit courses, and generate a college transcript. Dual Enrollment courses meet the same criteria as Dual Credit courses, except that the high school student does not receive high school credit for the coursework. In practice, it is difficult to clearly distinguish between a Dual Credit course and Dual Enrollment course; therefore the two categories will be combined for official reporting at this time. Tech Prep – Secondary Instructor Tech Prep courses are part of a defined sequence of courses that align with a career pathway, a.k.a. a postsecondary Career and Technical Education (CTE) program of study. Such courses are often taken at the high school or other approved location. A secondary instructor typically teaches a Tech Prep course, which distinguishes this type of course from the Dual Credit course type. Students may earn both high school and college credit for Tech Prep courses, and generate a college transcript, although in practice, high school students enrolled in one or more Tech Prep courses have historically been allowed to choose whether or not to apply to UA for any college credit resulting from completing the course. OPERATIONAL DEFINITION 5 Identification of Concurrent Enrollment Student in Banner Technical Definition Current Operational Definition High school student enrolled at University of Alaska (based on high school graduation date criterion: student must have current or future high school graduation date in Banner). Historical Practice Tech Prep Student Dual Credit/ Dual Enrollment Student High School Student enrolled at University of Alaska (based on age criterion: student must be ≤ 14-18), or High School Student enrolled at University of Alaska (based on age criterion: student must be ≤ 14-18), and not taking courses through Tech Prep, or Students satisfying Banner Criteria: - Level Code and Major Code - Cohort Code Students satisfying Banner Criteria: - Level Code and Major Code and not taking courses through Tech Prep TECHNICAL DEFNITIONS 6 Identification of Concurrent Enrollment Course Type in Banner Technical Definition Tech Prep SAC Approved Method Secondary Course Instructor (Not employed by UA) TECHNICAL DEFINITIONS Dual Credit/ Dual Enrollment Post-Secondary Course Instructor (Employed by UA) 7 Evaluation of Historical Data Quality: Who are High School Students? (FY15 Banner Data) 120 109 Students who satisfy “High school graduation date criterion” (enrollment term ≤ high school graduation term) 290 109 and Cohort Code student criteria in Banner 120 Students who satisfy Cohort Code student criteria in Banner and have no high school graduation date in Banner 290 Students who satisfy both Cohort Code and Level/Major student criteria in Banner and have no high school graduation date in Banner 536 254 Students who satisfy “High school graduation date criterion” 254 (enrollment term ≤ high school graduation term) 536 Students who satisfy “High school graduation date criterion” (enrollment term ≤ high school graduation term) and both Cohort Code and Level/Major student criteria in Banner 561 1,319 1,319 Students who satisfy Level/Major student criteria in Banner and have no high school graduation date in Banner 561 Students who satisfy “High school graduation date criterion” (enrollment term ≤ high school graduation term) and Level/Major student criteria in Banner EVALUATION OF HISTORICAL DATA QUALITY: HIGH SCHOOL STUDENTS 8 Evaluation of Historical Data Quality Who are High School Students: Summary (FY15 Banner Data) Students who satisfy one or both Banner criteria and have no high school graduation date in Banner Students who satisfy “High School graduation date criterion” enrollment term ≤ high school graduation term Verified High School Students 1,460 1,729 Students without High School graduation date in Banner Average Age 17 Years EVALUATION OF HISTORICAL DATA QUALITY: HIGH SCHOOL STUDENTS Average Age 21 Years 9 FY15 Course Enrollments (Not Scaled Venn Diagram) 295 High school student enrollments in courses that are taught by UA faculty and satisfy second historical course criteria in Banner (campus/course section). Dual Cr./Enroll. Courses Tech Prep Courses High school student enrollments in courses that are taught by UA faculty and satisfy first historical course criteria in Banner (accounting method). 230 UA student enrollments in courses that are taught by UA faculty and satisfy first historical course criteria in Banner (accounting method) (courses taught by secondary instructor) 2,099 High school student enrollments in courses that are taught by UA faculty and satisfy both historical course criteria in Banner. 101 High school student enrollments in courses that are taught by secondary instructor and satisfy first historical course criteria in Banner (accounting method). High School Student Enrollments in (courses taught by UA faculty) 175 434 Undergraduate Enrollments = 195,895 1,338 101 175 295 434 589 67 230 122 607 246 567 333 589 High school student enrollments in courses that are taught by secondary instructor and satisfy both historical course criteria in Banner. 67 High school student enrollments in courses that are taught by secondary instructor and satisfy second historical course criteria in Banner (campus/course section). 122 607 246 567 333 UA student enrollments in courses that are taught by UA faculty and satisfy both historical course criteria in Banner UA student enrollments in courses that are taught by UA faculty and satisfy second historical course criteria in Banner (campus/course section) UA student enrollments in courses that are taught by secondary instructor and satisfy first historical course criteria in Banner (accounting method) UA student enrollments in courses that are taught by secondary instructor and satisfy both historical course criteria in Banner UA student enrollments in courses that are taught by secondary instructor and satisfy second historical course criteria in Banner (campus/course section). EVALUATION OF HISTORICAL DATA QUALITY: FY15 COURSE ENROLLMENT 10 FY 15 Banner Data Summary Note: Here “Undergraduate/High School Enrollments” corresponds to the cumulative number of classes attempted by all undergraduate/high school students during FY15. For example, if a student enrolled in two courses in fall 2014 term and in one course in spring 2015 term, his/her FY15 “enrollment” will sum up to 3. • Out of 3,437 high school student enrollments in UA courses, 2,099 (61%) of enrollments satisfy SAC approved definition for Dual Credit/Dual Enrollment course, and 1,338 (39%) students are considered to satisfy SAC approved definition for Tech Prep curse; • Out of 2,099 suggested above Dual Credit/Dual Enrollment course enrollments, 276 (101+175) enrollments satisfy Tech Prep course historical criteria. This is in contradiction with Dual Credit/Dual Enrollment course type historical Technical Definition. • Out of 1,338 high school student enrollments in courses taught by secondary instructor, 1,090 (434+589+67) or 81% are considered to satisfy Tech Prep course historical criteria. • 1,146 (246+567+333) UA student enrollments do not satisfy “High school graduation date criterion” but do satisfy both Tech Prep course approved and historical criteria. • 959 (230 + 122 + 607) UA student enrollments do not satisfy “High School graduation date criterion” and satisfy Tech Prep course historical criteria. EVALUATION OF HISTORICAL DATA QUALITY: BANNER DATA SUMMARY 11 Alignment of Soft Ledger Data vs. Banner Data Banner data includes UA students without a record of high school graduation date in Banner who were enrolled in classes that satisfy Tech Prep course historical criteria Fall 2014 Anchorage Kenai Kodiak Mat-Su PWSC Fairbanks Bristol Bay Chukchi Interior Alaska Kuskokwim Northwest Rural College UAF CTC Juneau Ketchikan Sitka Duplicated Total Verified* High School Students UATC (Banner Submitted Data) Data 352 158 148 55 237 220 148 62 54 75 10 126 88 47 53 102 82 22 3 66 349 251 1 88 21 1,880 938 Both Banner Percent Percent and of of All UATC Banner UATC Data Data Data 143 40.6 90.5 82 45 66 2 65.1 95.7 64.7 9.1 93.2 84.9 80.5 66.7 229 65.6 91.2 6 6.8 28.6 Only Only Banner UATC Data Data 209 15 148 55 35 18 87 1 54 75 10 44 6 2 8 36 16 20 1 66 120 22 1 82 15 89.1 1,044 202 61 836 85.2 41.2 91.8 98.4 • Combining SAC and Historical definition yields more than a two-thirds match for 8 out of 9 UATC campuses. 7 UATC campuses show more than 80% match with Banner data extracts (in comparison to 3 out of 9 UATC campuses that show greatest alignment to Banner data entry practice when only students with a record of high school graduation date are counted). • Almost 90% of duplicated total students from UATC data matches historical definitions for Banner data extracts of high school students (verified: students who satisfy “High school graduation date criterion” and potential: students who satisfy Tech Prep course historical criteria in Banner). This is in comparison to only 59.4% of UATC students who satisfy only “High school graduation date criterion” in Banner. 102 *Verified high students are students who have a record of current or future high school graduation date in Banner. ALIGNMENT OF SOFT LEDGER DATA VS. BANNER DATA 12 Alignment of Soft Ledger Data vs. Banner Data Fall 2014 Anchorage Kenai Kodiak Mat-Su PWSC Fairbanks Bristol Bay Chukchi Interior Alaska Kuskokwim Northwest Rural College UAF CTC Juneau Ketchikan Sitka Duplicated Total Verified* High School UATC Students (Banner Submitted Data Data) 158 253 148 38 220 234 62 67 54 75 10 24 26 45 11 62 336 1 88 1,472 Both Banner Percent Percent of of All and UATC Banner UATC Data Data Data 30.4 19.0 48 199 20 85.0 29.9 90.5 32.3 Only Only Banner UATC Data Data 110 205 148 38 21 35 42 47 88 53 82 3 20 24 21 2 83.3 92.3 46.7 18.2 22.7 45.3 25.6 66.7 251 217 64.6 86.5 21 6 6.8 28.6 54 75 10 4 2 24 9 62 119 1 82 938 557 37.8 59.4 915 This slide demonstrates inconsistencies between approved Concurrent Enrollment Student definitions, historical methodologies and data entry practices in Banner. • UATC data shows greatest alignment to Banner data entry for UAA Mat-Su Campus ( 90.5% match), UAF – Rural College ( 66.7% match), and UAS - Juneau Campus ( 86.5% match). • At 3 campuses: Interior-Aleutians, Kuskokwim and Northwest, soft ledger Concurrent Enrollment data submissions reflected double or triple ( ) the number of high school students than were able to be reported according to SAC approved definitions, based on available data in Banner. • Only 59.4% of duplicated total students from UATC data have a record in Banner that indicates current or future high school graduation date. 68 29 61 1 34 15 381 *Verified high students are students who have a record of current or future high school graduation date in Banner. ALIGNMENT OF SOFT LEDGER DATA VS. BANNER DATA 13 Considerations Caused by Lack of Straightforward and Consistent Procedure for Identifying Concurrent Enrollment Student in Banner Challenges: Lack of complete alignment. SAC definitions and Historical practice inconsistency. As a result, Banner and UATC soft ledger data inconsistency. Benefit: Goal: Only 536 students in FY15 satisfied both SAC definition and Historical practice. To make all circles coincide for the definition of Concurrent Enrollment student. CONSIDERATIONS Simple and straightforward query to identify Concurrent Enrollment Student in Banner and to count all students who benefit the program. 14 Considerations Caused by Lack of Straightforward and Consistent Procedure of Identifying Concurrent Enrollment Course in Banner Challenges: Existing Banner data entry practice mixes Tech Prep courses with Dual Credit/Dual Enrollment courses. SAC definitions and Historical practice inconsistency. As a result, Banner and UATC soft ledger data inconsistency. Too Complicated! CONSIDERATIONS 15 Recommendations THE SIMPLEST SOLUTION RECORD AND ENTER ANTICIPATED HIGH SCHOOL GRADUATION DATE IN BANNER To avoid challenges and confusion in attempt to identify high school Concurrent Enrollment student in Banner RECOMMENDATIONS 16 Recommendations What to do? Identify High School Student in Banner. Simplify data entry procedure. Reduce data entry. How to do? Record and enter anticipated high school graduation date and update it for students who enroll in subsequent terms. RECOMMENDATIONS 17 Recommendations (UAA and UAF Registration Forms) Anticipated High School Graduation Date becomes a mandatory field (to be filled in the form and to be entered in Banner) ! RECOMMENDATIONS 18 Recommendations (UAS and Statewide Registration Forms) Anticipated High School Graduation Date becomes a mandatory field (to be filled in the form and to be entered in Banner) ! RECOMMENDATIONS 19 Appendix Board of Regent’s Policy PART X – ACADEMIC POLICY Chapter 10.05 - Admission and Graduation Requirements P10.05.015. Concurrent Enrollment. Concurrent enrollment refers to enrollment at the university by a student who is simultaneously enrolled in a pre-postsecondary institution (or homeschool) for which the student may receive credit at both institutions. The university encourages appropriate concurrent enrollment and will establish standards and expectations for the university system in university regulation. (09-18-15) APPENDIX: REGENT'S POLICY 20 Appendix Technical Criteria to Identify Concurrent Enrollment Student Students who do not have a prior high school graduation date on record at UA system: enrollment term ≤ high school graduation term; Historical student technical criteria from Banner: Cohort code criteria (table SHRCHRT), or SHRCHRT_CHRT_CODE containing “TP”, “AVTC”, or “DOC” Level code criteria (table S_UA_SGBSTDN_CLOS), or UAA: SGBSTDN_LEVL_CODE = YA UAS: SGBSTDN_LEVL_CODE = YS Major code criteria (table S_UA_SGBSTDN_CLOS). UAF: SGBSTDN_MAJOR_CODE = NDSS APPENDIX: BANNER TECHNICAL CRITERIA 21 Appendix Technical Criteria to Identify Tech Prep Courses SAC approved: • Course Instructor (tables DSD_SECTION, H_FACULTY) Instructor is not employed by UA system Historical practice: • Accounting Method (table S_UA_SSBSECT ): BC, Brokered Concurrent Enrollment BH, Brokered HS Dual Credit HS, High School Dual Credit BT, Brokered Tech Prep • Campus/Course Section (table S_UA_SSBSECT, associated campus and first two characters of course section) Anchorage (A)/ 9 Mat-Su (P)/ PC, PH, PP, PV, PW Kenai Peninsula (I)/ TP Juneau (J)/Ketchikan (K)/Sitka (T)/ TP Fairbanks (F) CTC/ TT Interior-Aleutians (8)/ IB Northwest (N)/ NN, NP, NB Kuskokwim (L)/ KD, KT Rural College (1)/ DD APPENDIX: BANNER TECHNICAL CRITERIA 22