December 6-7, 2006 Fairbanks, Alaska Board of Regents

Official Minutes
Board of Regents
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
Regents Present:
Mary K. Hughes, Chair
Joseph E. Usibelli, Jr., Vice Chair
Cynthia Henry, Secretary
Timothy C. Brady – attended on December 7, 2006
Jacob Gondek
James C. Hayes
Brian D. Rogers
Frances H. Rose
Michael Snowden
Mark R. Hamilton, Chief Executive Officer and President, University of Alaska
Regents Absent:
Carl Marrs, Treasurer
Robert Martin
Others Present:
Steve Jones, Chancellor, University of Alaska Fairbanks
Elaine Maimon, Chancellor, University of Alaska Anchorage
John Pugh, Chancellor, University of Alaska Southeast
Roger Brunner, General Counsel
Craig Dorman, Vice President for Academic Affairs & Research
Jim Johnsen, Vice President for Administration
Wendy Redman, Vice President for University Relations
Beth Behner, Associate Vice President for Human Resources
Pat Pitney, Associate Vice President for Planning and Budget Development
Richard Schointuch, Associate Vice President for Facilities
Michelle Rizk, Director, Budget Development
Kate Ripley, Director, Public Affairs
Dave Read, Director, Internal Audit
Jeannie D. Phillips, Executive Officer, Board of Regents
Barbara A. Nilsen, Coordinator, Board of Regents
I.
Call to Order
Chair Hughes called the meeting to order at 8:10 a.m. on December 6, 2006.
II.
Adoption of Agenda
Regent Rose moved, seconded by Regent Rogers, and unanimously passed as
amended that:
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
PASSED AS AMENDED (amendments noted by *)
"The Board of Regents adopts the agenda as presented.
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
IX.
X.
Call to Order
Adoption of Agenda
Approval of Minutes
Executive Session
President’s Report
Resolutions of Appreciation
A. Regent Timothy C. Brady
B. Regent Brian D. Rogers
C. Regent Frances H. Rose
D. Regent Joseph E. Usibelli, Jr.
Update on International Polar Year
Public Testimony
University of Alaska Mentor Program Presentation
Consent Agenda
A.
Academic and Student Affairs Committee
1.
Approval of Certificate in Civic Engagement at the
University of Alaska Anchorage
2.
Approval of Bachelor of Emergency Management at
the University of Alaska Fairbanks
3.
Approval of a Graduate Certificate in Special
Education at the University of Alaska Southeast
4.
Approval of Master of Education in Special Education
at the University of Alaska Southeast
B.
Facilities and Land Management Committee
1.
SFOS Lena Point: Total Project Cost Increase
2.
UAF Fine Arts Building Code Corrections: Formal
Project Approval
*3.
Formal Approval of the Six-Year Capital Plan
(removed from agenda)
C.
Finance Committee
1.
Report on and Acceptance of the University of Alaska
FY2006 Audited Financial Statements
2.
Report on and Acceptance of the Education Trust of
Alaska FY2006 Audited Financial Statements
D.
Planning and Development Committee
*1.
Extension of University of Alaska Foundation Gift
and Endowment Fees (moved from Consent Agenda
to Item XI.E.1.)
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
XI.
New Business and Committee Reports
A.
Academic and Student Affairs Committee
*1.
Deletion of Regents’ Policy 02.04.05 – University of
Alaska Statewide Council for Vocational and
Technical Education (added)
B.
Audit Committee
C.
Facilities and Land Management Committee
D.
Finance Committee
E.
Human Resources Committee
F.
Planning and Development Committee
*1.
Extension of University of Alaska Foundation Gift
and Endowment Fees (moved from Consent
Agenda)
*G.
Approval of Naming of Building on University of Alaska
Fairbanks Campus which Houses the International Arctic
Research Center (added)
*H.
Establishment of the Susan Butcher Leadership Institute
(added)
XII.
Approval of Meeting Dates for 2008
XIII.
Appointment of University of Alaska Comptroller
XIV.
Approval of President Contract
XV.
Election of Board Officers
XVI.
Approval of Corporate Authority Resolution
XVII. Approval of Industrial Security Resolution
XVIII. Alaska Commission on Postsecondary Education Report
XIX.
UA Foundation Report
XX.
Future Agenda Items
XXI.
Board of Regents' Comments
XXII. Adjourn
This motion is effective December 6, 2006."
III.
Approval of Minutes
Regent Rogers moved, seconded by Regent Usibelli, and unanimously passed
that:
PASSED
"The Board of Regents approves the minutes of its regular meeting of
September 21-22, 2006 as presented. This motion is effective December 6,
2006."
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
PASSED
“The Board of Regents approves the minutes of the emergency meeting of
October 6, 2006 as presented. This motion is effective December 6, 2006.”
PASSED
“The Board of Regents approves the minutes of the regular meeting of
November 1, 2006. This motion is effective December 6, 2006.”
IV.
Executive Session
Regent Rogers moved, seconded by Regent Gondek, and unanimously passed
that:
MOTION
"The Board of Regents goes into executive session at 8:15 a.m. Alaska Time
in accordance with the provisions of AS 44.62.310 to discuss matters the
immediate knowledge of which would have an adverse effect on the finances
of the university related to:
● Labor Relations including collective bargaining discussion concerning
ongoing and upcoming negotiations
● Real Estate Transactions
● Litigation
● Contracts
and matters that could affect the reputation or character of a person or
persons related to personnel matters and the naming of a building. The
session will include members of the Board of Regents, President Hamilton,
General Counsel Brunner, and such other university staff members as the
president may designate and will last approximately 2 hours. Thus, the open
session of the Board of Regents will resume in this room at approximately
10:15 a.m. Alaska Time. This motion is effective December 6, 2006."
The Board of Regents concluded an executive session at 11:20 a.m. Alaska Time in
accordance with AS 44.62.310 discussing matters the immediate knowledge of which
would have an adverse effect on the finances of the university and which would affect
the reputation or character of a person or persons. The session included members of the
Board of Regents, President Hamilton, General Counsel Brunner, and other university
staff members designated by the president and lasted approximately three hours.
V.
President's Report
President Hamilton reported on Governor Palin’s inauguration in Fairbanks,
budget outlook for the next legislative session; and reviewed the agenda.
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
VI.
Resolutions of Appreciation
A.
Regent Timothy C. Brady
Regent Hayes moved, seconded by Regent Snowden, and passed
unanimously that:
PASSED
“The Board of Regents approves the resolution of appreciation for
Timothy C. Brady. This motion is effective December 6, 2006.”
WHEREAS, Timothy C. Brady has served the University of Alaska Board
of Regents with distinction since May 2005, when he was appointed by
Gov. Frank Murkowski to fill out an unexpired term; and
WHEREAS, Timothy C. Brady hails from a pioneering Alaska family; and
WHEREAS, Timothy C. Brady serves as president of Ken Brady
Construction Company where he has held numerous positions over the
past 30 years; and
WHEREAS, Timothy C. Brady holds a bachelor’s of science degree from
Arizona State University’s School of Engineering, Division of
Construction; and
WHEREAS, Timothy C. Brady served on the University’s Construction
Management Advisory Committee, providing an important partnership
link between the business world and education; and
WHEREAS, Timothy C. Brady’s expertise in construction was heavily
relied upon by the board and members of the Facilities and Land
Management Committee during hours of meetings on university projects
and land-use issues; and
WHEREAS, Timothy C. Brady’s active participation in the Anchorage
community, through service organizations including the Anchorage
Downtown Rotary, Boy Scouts of America, American Red Cross, Better
Business Bureau and Associated General Contractors of Alaska, provided
him with a broad spectrum of insight to and appreciation for numerous
aspects of life in Alaska, which he passed on during his service on the
board.
NOW THEREFORE BE IT RESOLVED that the University of Alaska
Board of Regents officially recognizes Timothy C. Brady’s exceptional
public service to Alaska and the University of Alaska and expresses the
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
profound thanks of the Board of Regents on behalf of the students, staff,
and faculty of the university for his contributions to the development and
enhancement of higher education in Alaska; and
BE IT FURTHER RESOLVED that this resolution be appropriately
engrossed and conveyed to Timothy C. Brady, with a copy to be
incorporated in the official minutes of the December 6-8, 2006 meeting of
the Board of Regents.
B.
Regent Brian D. Rogers
Regent Hayes moved, seconded by Regent Snowden, and passed
unanimously that:
PASSED
“The Board of Regents approves the resolution of appreciation for
Brian D. Rogers. This motion is effective December 6, 2006.”
WHEREAS, Brian D. Rogers served with distinction as a member of the
Board of Regents of the University of Alaska from 1999 through January
2007; and
WHEREAS, Brian D. Rogers’ appointment to the Board of Regents by
Gov. Tony Knowles continued his close involvement with the University
of Alaska which began shortly after his arrival in Alaska in 1970; and
WHEREAS, Brian D. Rogers attended Trinity College, Brown University,
and then the University of Alaska Fairbanks before receiving a Master’s in
Public Administration from the John F. Kennedy School of Government at
Harvard University; and
WHEREAS, he served from 1979 to 1982 in the Alaska State Legislature
as a State Representative from District 20 in Fairbanks; and
WHEREAS, Brian D. Rogers acquired his knowledge and insights about
Alaska and its people not only from his experiences as a member of the
Legislature, but also as a commercial fisherman on the Yukon River, an
instructor of political science and other courses at UAF, a news reporter
and Fairbanks businessman; and
WHEREAS, Brian D. Rogers previously served the University of Alaska,
first as director of Budget Development, and then as Vice President for
Finance from 1984 to 1995; and
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
WHEREAS, Brian D. Rogers brought to the Board of Regents his love of
Alaska, his deep affection for the University of Alaska and his intimate
knowledge of the financial, information technology, and administrative
systems of the university; and
WHEREAS, Brian D. Rogers provided outstanding leadership of the
Board of Regents serving as its Chair from 2003 to 2005, and as chair of
the Planning and Development Committee, and member of the Audit,
Finance and Facilities and Land Management Committees; and
WHEREAS, Brian D. Rogers is the prime consultant and chief financial
officer for Information Insights, a Fairbanks-based management and public
policy consulting firm, and is known throughout the state for his skills as a
facilitator and for his ability to bring opposing viewpoints together for
constructive decision-making; and
WHEREAS, in addition to his dedicated service to the Board of Regents,
Brian D. Rogers is an active participant in the civic and business life of
Alaska; and
WHEREAS, Brian D. Rogers has always performed in all his roles with
professionalism, dedication to excellence, enviable skills, equanimity,
good humor, and respect for his colleagues;
NOW THEREFORE BE IT RESOLVED that the University of Alaska
Board of Regents officially recognizes Brian D. Rogers’ exceptional
public service to Alaska and the University of Alaska and expresses the
profound thanks of the Board of Regents on behalf of the students, staff
and faculty of the university for his contributions to the development and
enhancement of higher education in Alaska; and
BE IT FURTHER RESOLVED that this resolution be appropriately
engrossed and conveyed to Brian D. Rogers, with a copy to be
incorporated in the official minutes of the December 6-8, 2006 meeting of
the Board of Regents.
C.
Regent Frances H. Rose
Regent Hayes moved, seconded by Regent Snowden, and passed
unanimously that:
PASSED
“The Board of Regents approves the resolution of appreciation for
Frances H. Rose. This motion is effective December 6, 2006.”
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
WHEREAS, Frances H. Rose served with distinction as a member of the
Board of Regents of the University of Alaska from 1999 when she was
appointed by Gov. Tony Knowles, through January 2007; and
WHEREAS, Frances H. Rose provided outstanding service to the Board of
Regents, serving as its Secretary, and as chair of the Academic and Student
Affairs Committee and as a member of the Human Resources Committee;
and
WHEREAS, Frances H. Rose’s appointment to the Board of Regents was
the culmination of many years of association with the University of
Alaska, first as a student as the University of Alaska Anchorage where she
earned her Master’s degree in Adult Education, and as director of the
Adult Basic Education Program at Anchorage Community College for
eleven years; and
WHEREAS, Frances H. Rose is vice president for administration for the
Anchorage investment firm, Alaska Permanent Capital Management
Company, and an active participant in Alaska’s civic, business and
education circles; and
WHEREAS, Frances H. Rose has lived in Juneau and Anchorage and has
worked as a special assistant for the state departments of commerce and
administration as well as serving on the Juneau Chamber of Commerce,
the State Advisory Council for Vocational and Career Education, the
Alaska Tourism Marketing Council and the Anchorage Manpower
Council; and
WHEREAS, as chair of the Academic and Student Affairs Committee, she
was particularly interested in student achievement and retention at the
university level, but also in exploring ways in which the university could
encourage more high school-age Alaskans to finish high school, then
pursue community college or university courses through a University of
Alaska campus; and
WHEREAS, Frances H. Rose has demonstrated throughout her life a deep
personal commitment to quality education at all levels;
NOW THEREFORE BE IT RESOLVED that the Board of Regents of the
University of Alaska takes official recognition of Frances H. Rose’s
exceptional service and extends to her this statement of appreciation for
her contributions to the advancement of higher education in the State of
Alaska; and
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
BE IT FURTHER RESOLVED that this resolution be appropriately
engrossed and conveyed to Frances H. Rose with a copy incorporated in
the official minutes of the December 6-8, 2006 meeting of the Board of
Regents.
D.
Regent Joseph E. Usibelli, Jr.
Regent Hayes moved, seconded by Regent Snowden, and passed
unanimously that:
PASSED
“The Board of Regents approves the resolution of appreciation for
Joseph E. Usibelli, Jr. This motion is effective December 6, 2006.”
WHEREAS Joseph E. Usibelli, Jr., served with distinction as a member of
the Board of Regents of the University of Alaska from 1999 when he was
appointed by Gov. Tony Knowles, through January 2007; and
WHEREAS, Joseph E. Usibelli, Jr., is a lifelong Alaskan and currently
serves as president of Usibelli Coal Mine, Inc., the third generation
Usibelli to hold that position; and
WHEREAS, Joseph E. Usibelli, Jr., earned his Bachelor of Science degree
in Civil Engineering from the University of Alaska Fairbanks, and has
long been involved in alumni affairs, including his service as a member of
the UA Museum Expansion Campaign; and
WHEREAS, Joseph E. Usibelli, Jr., is a board member for the National
Mining Association and the Alaska SeaLife Center in Seward, and the
Northwest Chapter of the Young Presidents Organization; and
WHEREAS, Joseph E. Usibelli, Jr., has also served the citizens of Alaska
as a member of the Resource Development Council of Alaska, the Alaska
Chapter of the American Cancer Society, the Fairbanks Alumni
Association and has been active with Junior Achievement of Alaska; and
WHEREAS, Joseph E. Usibelli, Jr., provided quiet, steady leadership as
Vice Chair of the Board of Regents and as chair of the Audit Committee
and a member of the Planning and Development Committee; and
WHEREAS, Joseph E. Usibelli, Jr., brought to the Board of Regents his
knowledge of the resource issues that are of vital importance to the
economy of Alaska and the well-being of Alaska’s families; and
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
WHEREAS, in his service as a Regent, Joseph E. Usibelli, Jr., continued
his family’s long history of support and advocacy for the University of
Alaska, and brought his own deep commitment to quality postsecondary
education in Alaska; and
WHEREAS, Joseph E. Usibelli, Jr., has served with respect and
compassion for others, and with good humor and keen insights that
frequently helped the Board deal with difficult, time-consuming issues;
NOW THEREFORE BE IT RESOLVED that the Board of Regents of the
University of Alaska takes official recognition of Joseph E. Usibelli, Jr.’s
outstanding service and extends to him this statement of appreciation for
his contributions to the University of Alaska and the advancement of
higher education in Alaska; and
BE IT FURTHER RESOLVED that this resolution be appropriately
engrossed and conveyed to Joseph E. Usibelli, Jr., with a copy
incorporated in the official minutes of the December 6-8, 2006 meeting of
the Board of Regents.
VII.
Update on International Polar Year
Buck Sharpton, vice chancellor for Research at the University of Alaska
Fairbanks, provided an updated on activities and plans as they relate to the
International Polar Year.
VIII. Public Testimony
Jeff Stepp, UAF Staff Alliance representative, reported on staff alliance activities
including new initiatives on employee recognition project, redesign of HR
departments at SW, UAF, and the Geophysical Institute; staff training and
development opportunities; systemwide wellness project; and work with faculty
and students on student success and readiness issues.
John Davies, UAF Alumni Association president, expressed his concerns
regarding the UA Foundation gift fee.
Sven GIlkey, ASUAF president, and Jake Hamburg, organizing director of
ASUAF, encouraged the board to support state funded need based scholarship
program and will work with legislators to gain support from state.
Justis Brooks, USUAA representative, thanked the board for supporting the
budget and for considering the grandfathering of tuition.
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
Eric Swanson, Mat-Su College student body president and Coalition Speaker,
reported on the Coalition’s work regarding tuition grandfathering, need based aid,
and urged the board to support the joint library/auditorium with Mat-Su Borough.
IX.
University of Alaska Mentor Program Presentation
Reference 1
Superintendents from Fairbanks, Chevak, Klawock, Ketchikan, and Unalakleet
discussed the Alaska Statewide Mentor project and its impact on teacher
placement and retention.
X.
Consent Agenda
Regent Henry moved, seconded by Regent Rogers, and passed unanimously that:
PASSED
“The Board of Regents approves the consent agenda as presented. This
motion is effective December 6-7, 2006.”
A.
Academic and Student Affairs Committee
1.
Approval of Certificate in Civic Engagement at the University of
Alaska Anchorage
Reference 2
PASSED
"The Board of Regents approves a Certificate in Civic Engagement
at the University of Alaska Anchorage. This motion is effective
December 6, 2006."
2.
Approval of Bachelor of Emergency Management at the University
of Alaska Fairbanks
Reference 3
PASSED
"The Board of Regents approves a Bachelor of Emergency
Management at the University of Alaska Fairbanks. This motion is
effective December 6, 2006."
3.
Approval of a Graduate Certificate in Special Education at the
University of Alaska Southeast
Reference 4
PASSED
"The Board of Regents approves a Graduate Certificate in Special
Education at the University of Alaska Southeast. This motion is
effective December 6, 2006."
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
4.
Approval of Master of Education in Special Education at the
University of Alaska Southeast
Reference 5
PASSED
"The Board of Regents approves a Master of Education in Special
Education at the University of Alaska Southeast. This motion is
effective December 6, 2006."
B.
Facilities and Land Management Committee
1.
Approval to Increase Total Project Budget for the SFOS Facility at
Lena Point
PASSED
“The Board of Regents authorizes an increase in the Total Project
Budget of the SFOS Facility at Lena Point from $21.5 million to
$24.5 million as presented, subject to the determination by the
Chief Financial Officer that sufficient commitments for the needed
funding are in place. This motion is effective December 7, 2006.”
PASSED
“The Board of Regents (1) authorizes the Chief Financial Officer
to arrange for and execute all documents necessary to secure a 12month line of credit at variable short term rates with a renewable
term of up to 24 months total as presented in an amount sufficient
to fund the Project authorized by the Board of Regents on this date,
(2) authorizes the Chief Financial Officer to utilize working capital
to the extent he deems appropriate, (3) directs the Chief Financial
Officer to execute the IRS notice of intent to issue reimbursement
bonds so as to not preclude longer term solutions presented
including future university general revenue bonds, and (4) directs
the university president to present to the regents at a time deemed
appropriate by the university president a formal long term plan for
funding the Project authorized by the Board of Regents on this date
and for funding the completion of the facility. This motion is
effective December 7, 2006.”
2.
Fine Arts Building Code Corrections: Formal Project Approval
PASSED
“The Board of Regents approves the Formal Project Approval for
the Fine Arts Building Code Corrections Phase II. The Total
Project Budget for this phase shall not exceed $8,250,000. This
motion is effective December 7, 2006.”
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
3.
Formal Approval of the Six-Year Capital Plan
Reference 11
Removed from Agenda.
C.
Finance Committee
1.
Report on and Acceptance of the University of Alaska FY2006
Audited Financial Statements
Reference 7
PASSED AS AMENDED
"The Board of Regents accepts the University of Alaska FY2006
Audited Financial Statements as presented. This motion effective
December 6, 2006."
2.
Report on and Acceptance of the Education Trust of Alaska
FY2006 Audited Financial Statements
Reference 8
PASSED AS AMENDED
"The Board of Regents accepts the Education Trust of Alaska
FY2006 Audited Financial Statements as presented. This motion
effective December 6, 2006."
D.
Planning and Development Committee
1.
Extension of University of Alaska Foundation Gift and
Endowment Fees
Removed from consent Agenda to New Business, Item XI.E.1.
XI.
New Business and Committee Reports
A.
Academic and Student Affairs Committee
1.
Deletion of Regents’ Policy 02.04.05 – University of Alaska
Statewide Council for Vocational and Technical Education
Regent Henry moved the following motion on behalf of the
Academic and Student Affairs Committee. The motion was
approved unanimously that:
PASSED
“The Board of Regents approves the deletion of Regents’
Policy 02.04.05 – University of Alaska Statewide Council for
Vocational and Technical Education. This motion is effective
December 6, 2006.”
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
2.
Committee Report
In addition to action items, the Academic and Student Affairs
Committee heard reports on student services activities, workforce
development, and from Vice President Dorman.
B.
Audit Committee
The Audit Committee met with the internal and external auditors to review
the external audit. An executive session was held which lasted
approximately 5 minutes.
C.
Facilities and Land Management Committee
1.
Schematic Design Approval for the UAF Arctic Health Laboratory
Revitalization for Initiative Programs
PASSED
“The Facilities and Land Management Committee approves the
Schematic Design Approval for the UAF Arctic Health Building
Laboratory Revitalization for Initiative Programs project for a
Total Project Budget not to exceed $5,700,000. This motion is
effective December 7, 2006.”
2.
Schematic Design Approval for the State Virology Building
PASSED
“The Facilities and Land Management Committee approves the
Schematic Design Approval for the State Virology Building project
for a Total Project Budget not to exceed $25,700,000. This motion
is effective December 7, 2006.”
3.
Total Project Cost Increase for the Gitkov Building Remodel
Project at the University of Alaska Southeast
PASSED
“The Facilities and Land Management Committee approves an
increase in the Total Project Cost for the design and construction of
the Gitkov Building Remodel Project (Bookstore and
Administrative Services) from $1.355 million to $1.920 million as
presented. This motion is effective December 7, 2006.”
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
4.
Committee Report
In addition to full board and committee action items, the committee
reviewed construction progress to date, heard a report regarding the
Construction Manager at Risk program, and updates regarding
bandwidth.
Note for the record: during the discussion on bandwidth, Regent
Rogers was not present and did not participate in the discussion.
D.
Finance Committee
In addition to action items, the Finance Committee reviewed a
presentation of the FY2006 Consolidated Fund financial statements.
E.
Human Resources Committee
The Human Resources Committee heard reports on statewide retirement
concerns, the wellness program, training and development, and labor
relations.
F.
Planning and Development Committee
1.
Extension of University of Alaska Foundation Gift and
Endowment Fees
Regent Rogers, on behalf of the Planning and Development
Committee moved the following substitute motion. The motion
passed with Regents Brady, Gondek, Hayes, Henry, Rogers,
Snowden, Usibelli, and Hughes voting in favor, and Regent Rose
abstaining.
SUBSTITUTE MOTION PASSED
“Whereas, the Board of Regents of the University of Alaska
gratefully acknowledges the initial work conducted by the
Board of Trustees of the University of Alaska Foundation over
the past year; and
Whereas, the Board of Regents looks forward to completing
the Memorandum of Understanding with the University of
Alaska Foundation; and
Whereas, the Board of Regents supports the Foundation
Board’s goal of actively engaging in fundraising; and
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
Whereas, the Board of Regents endorses and supports the
University of Alaska Foundation’s commitment to providing
sustainable funding for Foundation operations and University
development efforts that are not reliant upon unpredictable
funding sources; and
Whereas, the Board of Regents accepts the University of
Alaska Foundation’s FY07 operating budget; and
Whereas, the Board of Trustees made budget decisions
regarding fees based on the assumption that fees could not be
assessed on existing endowments; and
Whereas, the Board of Regents has now determined that fees
may be assessed on existing endowments where donor-executed
agreements do not specifically preclude such an endowment
fee.
Now, Therefore be it resolved that the Board of Regents
authorizes the University of Alaska Foundation to approve and
implement a 1 percent fee on all endowments held by the
Foundation, without regard to the date the endowment was
established, except for the Land Grant Trust Fund held by the
Foundation which shall be assessed at 0.16 percent. A 1
percent fee on all gifts received beginning July 1, 2006 is also
established. Any gift fee assessed to date in excess of the 1
percent gift fee will be returned to the original respective
benefiting fund, effective the date of this motion.
The President of the University of Alaska will provide for any
Foundation budget shortfall from University revenue sources
as annually approved by the Board of Regents and the
Foundation Board of Trustees.
This motion is effective December 7, 2006.”
2.
Committee Report
In addition to the action item, the Planning and Development
Committee heard a report regarding recent development activities
at the University of Alaska.
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
G.
Approval of Naming of Building on University of Alaska Fairbanks
Campus which Houses the International Arctic Research Center
Regent Hayes moved, seconded by Regent Rogers, and passed
unanimously that:
PASSED
“The Board of Regents approves the naming of the building on the
University of Alaska Fairbanks campus which currently houses the
International Arctic Research Center, the Syun-Ichi Akasofu
Building. This motion is effective December 6, 2006.”
H.
Establishment of the Susan Butcher Leadership Institute
Regent Rogers moved, seconded by Regent Hayes, and passed
unanimously that:
PASSED
“The Board of Regents approves the establishment of the Susan
Butcher Leadership Institute at the University of Alaska Fairbanks,
with systemwide delivery expectations. This motion is effective
December 6, 2006.”
XII.
Approval of Meeting Dates for 2008
Regent Rogers moved, seconded by Regent Hayes, and passed unanimously that:
PASSED
"The Board of Regents approves the schedule for 2008. This motion is
effective December 6, 2006."
BOARD OF REGENTS' MEETING SCHEDULE
Retreat
Regular Meeting
Regular Meeting
Regular Meeting
Regular Meeting
Meeting re Budget
Annual Meeting
2008
January 18-19, 2008
February 6-7, 2008
April 16-17, 2008
June 18-19, 2008
September 17-18, 2008
November 5, 2008
December 3-4, 2008
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Anchorage
Juneau
Ketchikan
Anchorage
Anchorage
Fairbanks
Fairbanks
Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
XIII. Appointment of University of Alaska Comptroller
Regent Rogers moved, seconded by Regent Hayes, and passed unanimously that:
PASSED
"Pursuant to Alaska Statute 14.40.300, the Board of Regents appoints Joseph
Trubacz as Comptroller of the University of Alaska. This motion is effective
December 6, 2006."
CITATION
Alaska Statute 14.40.300 states: “The Board of Regents shall create the office of
comptroller of the university, fix the salary and determine the duties of the office.
The Board of Regents shall fill the office. The comptroller shall report directly to
the Board of Regents.”
XIV. Approval of President Contract
Regent Rogers moved, seconded by Regent Hayes, and passed unanimously that:
PASSED
“The Board of Regents approves the contract for President Mark R.
Hamilton as presented. This motion is effective December 6, 2006.”
POLICY CITATION
Board of Regents’ Bylaws state: “The board will appoint the president by a
majority vote of the whole board and fix the president's compensation.” (Regents’
Policy 01.01.03.D.)
XV.
Election of Board Officers
In accordance with Board of Regents' Bylaws, at the annual meeting of the Board
of Regents, the officers of the board shall be elected by a simple majority vote.
Regent Hayes moved, seconded by Regent Rogers, and passed unanimously that:
PASSED
"The Board of Regents elects Mary K. Hughes as chair of the Board of
Regents. This motion is effective December 7, 2006."
PASSED
"The Board of Regents elects Cynthia Henry as vice chair of the Board of
Regents. This motion is effective December 7, 2006."
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
PASSED
"The Board of Regents elects Michael Snowden as secretary of the Board of
Regents. This motion is effective December 7, 2006."
PASSED
"The Board of Regents elects Carl Marrs as treasurer of the Board of
Regents. This motion is effective December 7, 2006."
XVI. Approval of Corporate Authority Resolution
Regent Rogers moved, seconded by Regent Gondek, and passed unanimously
that:
PASSED
"The Board of Regents approves the Corporate Authority Resolution, as
may be revised to reflect any change in names or titles of officers resulting
from the annual election of officers and to add university officials, and
authorizes the Chair and Secretary of the Board of Regents to sign the
resolution. This motion is effective December 7, 2006."
RATIONALE/RECOMMENDATION
The Board of Regents regularly passes a resolution specifying certain university
officers as being authorized to execute investment and banking transactions for
the University of Alaska. Because of changes in officers of the Board of Regents
and in university administration, a current resolution is necessary in order to
execute timely investment and banking transactions.
XVII. Approval of Industrial Security Resolution
Regent Rogers moved, seconded by Regent Snowden, and passed unanimously
that:
PASSED
"The Board of Regents approves the Industrial Security Resolution as
revised to reflect changes in university administration and board officers,
and authorizes the Chair and Secretary of the Board to sign the resolution.
This motion is effective December 7, 2006."
RATIONALE/RECOMMENDATION
The President and selected members of the university administration are routinely
designated by the Board of Regents to handle any duties and responsibilities
relating to classified information in connection with contracts with the
Department of Defense and other federal agencies. These individuals are given an
extensive security screening and are the only members of the administration,
including the Board of Regents, to have access to classified information.
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
The university has received similar security clearances since the mid-1950s.
Execution of the resolution allows regents and other members of the
administration to be exempted from security clearance procedures.
The resolution is identical to resolutions previously passed except for revisions to
university administration due to reassignment and resignation.
XVIII. Alaska Commission on Postsecondary Education Report
Regent Henry reported on the meeting held on October 10 including information
regarding “Going to College in Alaska”.
XIX. UA Foundation Report
No report.
XX.
Future Agenda Items
None.
XXI. Board of Regents' Comments
Regent Gondek urged the administration to use caution on approving certificates
and degree programs and offered his thanks and congratulations for outstanding
service to the retiring regents.
Regent Hayes thanked the retiring regents for their service.
Regent Snowden commented how nice it was to meet in Fairbanks and his
enjoyment of the BiRD building tour.
Regent Rogers expressed his appreciation to the president and the board for the
dinner and to the UAF administration for the tour of the BiRD building.
Regent Usibelli thanked the university for the event last night honoring the
outgoing regents.
Regent Brady echoed Regent Usibelli’s thanks for the dinner.
Regent Rose thanked the staff for assisting her during her tenure as a member of
the Board of Regents.
Regent Henry thanked the outgoing regents for their outstanding service.
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Official Minutes
Annual Meeting of the Full Board
December 6-7, 2006
Fairbanks, Alaska
President Hamilton commented on the great executive leadership now and how
the turnover will result in a tremendous amount of experience lost to the
University of Alaska.
Regent Hughes stated that she will miss the outgoing regents; thanked the board
and staff for their support; and reported that she will meet with governor soon.
XXII. Adjourn
Chair Hughes adjourned the meeting at 2:07 p.m. on Thursday, December 7,
2006.
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