Document 2484033

October 1, 2014
MEETING NOTICE
NOTICE IS HEREBY GIVEN that the Madison Area Technical College District Board will meet in
executive session no earlier than 3:15 p.m. on Wednesday, October 8, 2014, in Room 111, Madison Area
Technical College Reedsburg Campus, 300 Alexander Avenue, Reedsburg, to consider employment, promotion,
compensation or performance evaluation data as authorized in Section 19.85 (1) (c), Wis. Stats.
NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board
will hold its regular meeting at 4:00 p.m. in Room 111 to consider the following:
I. CALL TO ORDER
A.
Compliance with Open Meeting Law
II. ROUTINE BUSINESS MATTERS
A.
Approval of September 10, 2014 Meeting Minutes (Pages 3 - 9)
B.
Public Comments
III. NEW BUSINESS
A. Communications
1. Board Chair’s Report
a. Association of Community College Trustees Voting Delegate
b. Future Meeting & Event Schedule
2. Student Liaison Report
3. Northern Region Report
4. President’s Report
B.
Action Items
1. District Purchases Over $50,000 Review (Pages 10 - 14)
2. Fiscal Year 2014-15 Tax Levy (Pages 15 - 16)
3. Truax Addition – Culinary Arts Program (Page 17)
4. Truax Remodel – Baking and Pastry Arts Program (Page 18)
5. Truax Remodel – Barber/Cosmetology Program (Page 19)
6. Truax Remodel – Student Cafeteria/Food Service Operations (Page 20)
7. Truax Remodel – Career Services (Page 21)
1701 Wright Street, Madison, WI 53704
608/246-6677
madisoncollege.edu
8. Truax Remodel – Student Development (Page 22)
9. Truax Remodel – Student Life (Page 23)
10. Truax Remodel – Student Den (Page 24)
11. Truax Remodel – Shipping/Receiving Facilities (Page 25)
12. Consent Agenda Items
a. District Board Policy Revision: Agenda Planning (Pages 26 - 27)
b. Resolution: Signature Authorization (Pages 28 – 31)
c. Wisconsin Code of Ethics (Page 32)
d. General fund financial report as of August 31, 2014 (Pages 33 - 35)
e. Request for proposals/request for bids/sole sources (Page 36)
f.
Vendor payments greater than or equal to $2,500 for the period August 16, 2014 through
September 15, 2014, and schedule of checks issued for the period August 16, 2014 through
September 15, 2014 (Pages 37 - 40)
g. Employment of personnel (Pages 41 - 43)
h. Resignations and separations (Page 44)
i.
Retirements (Page 45)
j.
International travel (Pages 46 - 51)
IV. CALENDAR OF EVENTS
Board Meetings
Wednesday, November 12, 2014
Wednesday, December 10, 2014
Wednesday, January 14, 2015
Wednesday, February 18, 2015
District Boards Association
October 10-11, 2014, Nicolet Area Technical College, Rhinelander
Association of Community College Trustees Leadership Congress
October 22-25, 2014, Chicago
Mid-Year Graduation
Thursday, December 18, 2014, 6:30 p.m.
V.
ADJOURN
NOTICE IS FURTHER HEREBY GIVEN that the Madison Area Technical College District Board
will participate in a community reception at 5:00 p.m. at Reedsburg Campus.
cc:
News Media
Madison College Board
Legal Counsel
Administrative Staff
Full-Time Faculty/PSRP Local 243
Part-Time Faculty Local 6100
1701 Wright Street, Madison, WI 53704
608/246-6677
madisoncollege.edu
A meeting of the Madison Area Technical College District Board was held September 10,
2014, at Madison Area Technical College, 1701 Wright Street, Madison, Wisconsin.
Board members present: Carolyn Stoner-Chair, Janice Bultema, Kelly Crombie, Randy
Guttenberg, Joseph Hasler, Frances Huntley-Cooper and Shawn Pfaff. Excused: Arlyn
Halvorson and Joel Winn.
Student representative present: Patty Hawkins.
Also present: Jack E. Daniels-President; Jon Anderson-Legal Counsel; Tim Casper,
Senior Executive-Special Assistant to the President; Keith Cornille, Senior Vice PresidentStudent Development & Success; Charles McDowell, Vice President-Human Resources; Mark
Thomas, Vice President-Administrative Services; Terry Webb, Provost; and Ellen HustadRecording Secretary.
Others present: Valentina Ahedo, Manager-South Madison Campus; John Alt, DeanNorthern Region; Tariq Anjum, President-Student Senate; Jennifer Bakke, Dean-Eastern Region;
Turina Bakken, Associate Vice President-Learner Success; Joel Benson, Automated
Manufacturing Technology Student-Madison College; Geoff Bradshaw, Director-International
Education; JR Colvin, Machine Tool Instructor-Manufacturing; Joshua Cotillier, Manager-Risk
Management, Health & Safety; Marty Crabbs, Process Analyst-Process Improvement &
Innovation; Sandra Docter, Associate Dean-Applied Science, Engineering & Technology; James
Elliott, Automotive Student-Madison College; David Fernandez, Vice President of Legislative
Affairs-Student Senate; Kristin Gebhardt, Director of Benefits & Compensation-Human
Resources; Cary Heyer, Interim Director-Communications & Strategic Marketing; Carolyn
Jarrett, Legal Advisor; Nathan Krueger, Diesel Equipment Technology Student-Madison
College; Jon Kunkel, Automated Manufacturing Technology Student-Madison College;
3
Kurt Millard-Manufacturing Instructor; Jeff Molzahn, Cabinetmaking/Construction Instructor;
Scott Neperud, Automated Manufacturing Technology Student-Madison College; Isaac Nowak,
Automotive Student-Madison College; Brian Nowicki, Controller; Mirwais Qader, Chief
Information Officer-Technology Services; Antonio Re, Associate Dean-Health & Safety
Education; Nate Schmudlach, Precision Machining Technology Student-Madison College; Alane
Spatola, Financial Accounting Manager-Financial Operations; Todd Stebbins, Dean-School of
Arts & Sciences; Aaron Stroot, Auto Body Instructor-Transportation; Tammy Thayer, Chief
Executive Officer-Madison College Foundation; Tom Wozniak, Diesel InstructorTransportation; Herve Yawo, Vice President of Service-Phi Theta Kappa; and others.
Call to Order
I
The meeting was duly noticed and called to order at 5:35 p.m.
Routine Business Matters
II
II A
Approval of Meeting Minutes
There was a motion by Mr. Pfaff, seconded by Ms. Bultema, to approve the meeting
minutes of August 13, 2014, as submitted. Motion approved.
Public Comments
II B
There were no public comments.
New Business
III
Communications
III A
Board Chair’s Report
III A 1
Future Meeting & Event Schedule
III A 1 a
Dr. Stoner reported on recent activities and reviewed the schedule for upcoming meetings
and College events.
4
Dr. Stoner presented proposed edits to District Board policy 4.4, “Agenda Planning,” that
clarifies the Board’s process for receiving and acting upon monitoring reports. Dr. Stoner stated
that the proposed revisions will be included on the October 2014 meeting agenda for the Board’s
consideration and final approval.
Mr. Hasler reported on his participation at an annual planning session of the Wisconsin
Technical College District Boards Association. He stated that there was discussion regarding
advocacy, interdistrict cooperation, board development, partnerships and alliances, and how the
colleges might influence ongoing legislative issues. Mr. Hasler encouraged Board members to
become more involved in the District Boards Association, stating that it provides an excellent
opportunity to interact with colleagues from around the state.
Student Liaison Report
III A 2
Ms. Hawkins reported a smooth start to the fall semester, with students expressing
appreciation for hallway greeters but concerns about parking. Because of student questions, a
meeting was scheduled with the dean of the School of Health Education to clarify the process for
enrolling in health-related programs. Ms. Hawkins reported that posters are in the process of
being created and displayed at all campuses that will introduce her to the general student
population. Ms. Hawkins introduced Herve Yawo, Vice President of Service for Phi Theta
Kappa, to share PTK’s FY2014-15 college project.
Mr. Yawo reported that the FY2014-15 project will focus on student success and
retention, with an emphasis on participation in co-curricular activities and student wellness. A
goal is to establish a baseline for these services both on campus and within the community. One
of the outcomes will be to develop a stronger connection with the College’s recruitment efforts,
including a message to high school students and their parents promoting Madison College.
5
Mr. Yawo stated that he looked forward to reporting to the District Board on these projects next
spring.
College/Campus Announcements
III A 3
Ms. Ahedo, Mr. Alt and Ms. Bakke reported on activities and initiatives occurring at
district campuses.
Mr. Webb reported that the shared governance model was unveiled during August
Convocation, with strong attendance at the opening and break-out sessions. An election will be
conducted in September/October to populate the college assembly.
Dr. Cornille reported that adjustments to the financial aid process have resulted in
students receiving their funds in a timelier manner to purchase textbooks. Fall enrollments are
down 1.53 percent overall from the same time last year. Enrollment decreases are being
experienced at technical colleges statewide, with Madison College having the smallest decrease.
Overall growth in ethnic student representation is being experienced in Native American, Asian
and Hispanic populations, while African American and Caucasian representation has declined.
Mr. Pfaff requested a breakdown of the college programs that are experiencing a decline
in enrollments. Dr. Cornille indicated that this information, by program and by location, will be
made available to the District Board. Mr. Hasler stated that he would also be interested in seeing
a breakdown of how the College is comparing to the University of Wisconsin two-year campuses
related to college transfer.
Ms. Bultema asked if there are scholarships available to students specifically to offset the
cost of textbooks. Dr. Cornille responded that there is not a specific fund for this purpose, but
that the College is looking at opportunities to reduce the textbook burden on students.
6
Ms. Bultema stated that it would be helpful to know the average cost of textbooks for students
per year, and challenged the District Board to look at this more closely.
Dr. Cornille introduced Mr. Wozniak, diesel instructor and associate state director for
SkillsUSA, to share successes from the SkillsUSA national competition in Kansas City in June.
Instructors JR Colvin, Kurt Millard, Aaron Stroot and Jeff Molzahn recognized student award
winners in attendance including Scott Neperud, Joel Benson and Jon Kunkel who earned first
place in the nation in the Automated Manufacturing Technology competition.
Mr. Hasler stated that he would like to see how this type of student involvement and
success translates into “labor market value,” and if these accomplishments can be used as future
selling points.
President’s Report
III A 4
Dr. Daniels reiterated Dr. Cornille’s comments related to a slight decrease in enrollments,
stating that Madison College’s decrease is less significant than other technical colleges around
the state primarily due to direct recruitment, a focus on continuing students, and a strong push to
serve students in a way that is sensitive to their individual needs. Recruitment team members
have been active in district high schools and are also concentrating on community based
organizations. Dr. Daniels recognized Dr. Cornille’s leadership in this area.
Dr. Daniels shared a special bulletin that had been sent to all College staff and students
describing how the College is being proactive in ensuring a safe and conducive teaching and
learning environment during the recent Ebola virus outbreak.
Dr. Daniels expressed excitement for the shared governance initiative, stating that this
model will change how the College makes decisions, solves issues, and develops policies that
will further enhance how students are served. The councils will be populated following the
7
election of the College Assembly. Dr. Daniels explained that this process will be evolving over
the next one to two years as the College moves to an environment that is built on a solid
foundation of trust. Ms. Huntley-Cooper stressed the importance of diverse representation on the
College Assembly and councils.
Dr. Daniels reported that the College is partnering with the Madison Metropolitan School
District, the Workforce Development Board of South Central Wisconsin, and possibly the
Greater Madison Chamber of Commerce on the Pathways to Prosperity Network. Pathways to
Prosperity is designed to provide students with access to career and technical education programs
that focus on specific high-skill, high-wage, high-demand and high-growth occupations and
industries. Dr. Daniels and Dr. Cornille will attend an institute at Harvard University where
participants will have the opportunity to share successes, challenges and best practices and
engage in peer learning and problem solving. This effort is extremely important as the College
works to increase the number of youth who complete high school and attain a postsecondary
credential with labor market value.
Dr. Daniels reported that the Student Achievement Center’s website was selected third in
the nation by a committee of faculty and students from across the country. This is a significant
achievement as this was the Student Achievement Center’s first year as a center and they were
competing against colleges and universities from across the nation.
Dr. Daniels recognized Ms. Alane Spatola and members of the financial resources team
for the Comprehensive Annual Financial Report being awarded the Certificate of Achievement
for Excellence in Financial Reporting by the Government Finance Officers Association of the
United Stated and Canada. The Certificate of Achievement is the highest form of recognition for
governmental accounting and financial reporting.
8
Dr. Daniels invited Board members to visit the “Show & Tell” exhibit of classroom
demonstrations by the College’s illustration faculty. Dr. Daniels reported that the girls’
volleyball team is currently ranked #1 in the country in Division III of the National Junior
College Athletic Association.
Action Items
III B
Consent Agenda Items
III B 1
Three-year facilities plan
III B 1 a
General fund financial report as of July 31, 2014
III B 1 b
Vendor payments greater than or equal to $2,500 for the period July
16, 2014 through August 15, 2014, and schedule of checks issued for
the period July 16, 2014 through August 15, 2014 III B 1 c
Employment of personnel
III B 1 d
Resignations and separations
Retirements
III B 1 e
III B 1 f
International travel
III B 1 g
There was a motion by Mr. Pfaff, seconded by Ms. Bultema, to approve Consent
Agenda items III.B.1.a. through g. as submitted. Motion approved.
Adjournment
V
There was a motion by Ms. Huntley-Cooper, seconded by Mr. Hasler, to adjourn.
Motion approved.
The meeting adjourned at 6:33 p.m.
____________________________________
Joel D. Winn, Secretary
9
Madison Area Technical College
DATE:
October 8, 2014
TOPIC:
District Purchases over $50,000 Review
ISSUE:
The Wisconsin Administrative Code [TCS 6.05 (2) (h)] requires an annual review
of purchases “...to determine if a more competitive procurement process should be
used in succeeding years.” Procurement has reviewed a summary of district
purchases made in the 2013-14 fiscal year.
For the year, the district had non-resale purchases in excess of $50,000 from a
total of 161 vendors, totaling $73.1 million.


156 vendors, representing 96.9% of total vendors and 99.5% of total
transaction volume, were made using competitive bids, sole sources,
governmental or other WTCS approved contracts, or were for payrollrelated items.
Of the remaining 5 vendors, representing 3.1% of total vendors and 0.5%
of total transaction volume:
o 4 had the required number of competitive quotes per the
Purchasing Policy.
o 1 had numerous smaller transactions aggregating to an amount
over $50,000. Purchases from this vendor did not require quotes
due to the low dollar amounts of the individual transactions. The
purchases were sporadic or emergent in nature, making it difficult
to forecast these requirements and consolidate them for formal
quote or bid consideration.
Procurement will continue to lead efforts throughout the year to ensure
compliance with Purchasing Policies and will emphasize the need for a
competitive process to be used whenever feasible.
ACTION:
Approve the District Purchases over $50,000 Review for FY 2013-2014
10
MADISON AREA TECHNICAL COLLEGE
DISTRICT PURCHASES OVER $50,000 REVIEW
FISCAL YEAR 2013-2014
VENDOR NAME
WI PHYSICIANS SERVICE INSURANCE GROUP
J H FINDORFF AND SON INC
GROUP HEALTH COOPERATIVE OF SOUTH
MADISON GAS AND ELECTRIC CO
DUET RESOURCE GROUP
WORKDAY INC
FINDORFF INC
AUL-HRA C/O MIDAMERICAN ADMINISTRATIV
CAMERA CORNER
UW CREDIT UNION
BROWN GROUP RETAIL INC
MADISON COLLEGE FOUNDATION
DISTRICTS MUTUAL INSURANCE
LAB MIDWEST CORP
GREAT WEST
SMART SOLUTIONS
EMPLOYEE BENEFITS CORP
NORTHEAST WI TECHNICAL COLLEGE
TARGET COMMERCIAL INTERIORS
VANGUARD GROUP
NETECH CORP
MINNESOTA LIFE INS CO
L N CURTIS AND SONS
WERNER ELECTRIC SUPPLY
STAFF ELECTRIC CO INC
METRO TRANSIT SYSTEM
GODFREY AND KAHN
TEAMSOFT
ORACLE AMERICA INC
TRIANGLE SERVICES INC
CITY OF MADISON
EDUCATION MANAGEMENT SOLUTIONS INC
HALDEMAN HOMME INC
CDW GOVERNMENT
VANGUARD COMPUTERS INC
H AND H INDUSTRIES INC
JOE DANIELS CONSTRUCTION CO INC
ALTERNATIVE MACHINE TOOL LLC
MCR GROUP
FIDELITY RETIREMENT SERVICES
ORACULAR IS LLC
MARS IT CORP
TOTAL
PROCUREMENT METHOD
$12,689,005.82
$8,492,586.40
$5,049,829.04
$2,294,972.59
$2,104,360.99
$2,058,223.59
$1,910,351.30
$1,775,817.97
$1,573,434.60
$1,567,314.23
$1,449,951.05
$1,031,694.00
$821,244.00
$810,960.25
$752,858.53
$692,604.00
$672,125.54
$660,724.05
$647,687.70
$586,371.35
$584,572.91
$548,431.62
$491,564.77
$488,193.31
$484,931.26
$468,659.37
$442,562.87
$439,678.00
$433,024.94
$426,348.72
$397,021.20
$395,899.00
$394,859.23
$387,773.23
$386,413.17
$384,180.43
$377,166.87
$343,551.62
$338,685.00
$335,992.60
$330,198.75
$329,222.00
PAYROLL
REQUEST FOR BID
PAYROLL
UTILITY
COOPERATIVE CONTRACT
REQUEST FOR PROPOSAL
REQUEST FOR BID
PAYROLL
COOPERATIVE CONTRACT
PAYROLL
LEASE
FOUNDATION
PAYROLL
SOLE SOURCE
PAYROLL
COOPERATIVE CONTRACT
PAYROLL
GOVERNMENT
COOPERATIVE CONTRACT
PAYROLL
COOPERATIVE CONTRACT
PAYROLL
COOPERATIVE CONTRACT
SOLE SOURCE
REQUEST FOR BID
GOVERNMENT
LEGAL
COOPERATIVE CONTRACT
SOLE SOURCE
REQUEST FOR BID
GOVERNMENT
SOLE SOURCE
SOLE SOURCE
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
REQUEST FOR BID
REQUEST FOR BID
REQUEST FOR BID
REQUEST FOR BID
PAYROLL
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
11
GRAINGER INC
FASTENAL CO
MATC TEACHERS UNION
FORWARD ELECTRIC INC
AUL-SPECIAL PAY TRUST
FLOW INTERNATIONAL CORP
COYLE CARPET ONE
BLACKBOARD INC
MCALLEN PROPERTIES LLC
AMERICAN FUNDS
APPLE COMPUTER INC
INTEGRYS ENERGY SERVICES
US POSTMASTER
METROPOLITAN LIFE INSURANCE CO
LAMERS BUS LINES
WALL TECH INC
LAB VOLT SYSTEMS INC
LIVESEY PAINTING INC
ENGMAN TAYLOR CO INC
HEWLETT PACKARD CO
AMERIPRISE FINANCIAL SERVICES INC
CORE BTS INC
STAPLES
MATC PSRP UNION LOCAL 243
SHI INTL CORP
T ROWE PRICE
GENERAL HEATING AND AIR CONDITIONING INC
WI DEPT OF CORRECTIONS
CHARTER COMMUNICATIONS
COMMUNITY DEVELOPMENT AUTHORITY
NORTH AMERICAN MECHANICAL INC
AE BUSINESS SOLUTIONS
DYNAMIC INTL INC
XEROX CORP
VANGUARD STORAGE RECOVERY LLC
HIRING AND STAFFING SERVICES INC
SIGN ELEMENTS
HENRICKSEN AND COMPANY INC
ADAMS OUTDOOR ADVERTISING
ASSESSMENT TECHNOLOGIES INSTITUTE LLC
LAKE CITY GLASS INC
WI HIGHER EDUCATION AIDS BOARD
SHURE MANUFACTURING CORP
ASSEMBLAGE ARCHITECTS
REACHLOCAL INC
LEWER AGENCY INC
MORRIS MIDWEST LLC
$326,393.02
$321,301.20
$315,786.06
$312,924.01
$311,392.16
$304,253.74
$294,978.99
$294,906.02
$283,058.06
$282,802.41
$271,571.66
$255,415.11
$253,413.20
$249,438.00
$241,160.93
$229,151.59
$210,561.72
$210,340.46
$205,804.50
$200,071.26
$199,673.78
$195,569.04
$195,227.40
$195,142.85
$195,119.68
$187,281.38
$182,951.88
$182,438.77
$181,881.01
$181,066.41
$179,916.55
$178,521.50
$172,512.00
$169,156.50
$168,219.39
$164,392.61
$162,323.90
$161,514.79
$155,871.59
$153,810.32
$153,206.71
$150,748.00
$146,858.66
$144,817.50
$143,970.00
$143,865.00
$141,383.77
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
PAYROLL
REQUEST FOR PROPOSAL
PAYROLL
USED EQUIPMENT PURCHASE
COOPERATIVE CONTRACT
SOLE SOURCE
LEASE
PAYROLL
COOPERATIVE CONTRACT
UTILITY
GOVERNMENT
PAYROLL
REQUEST FOR PROPOSAL
REQUEST FOR BID
COOPERATIVE CONTRACT
REQUEST FOR BID
SOLE SOURCE
COOPERATIVE CONTRACT
PAYROLL
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
PAYROLL
COOPERATIVE CONTRACT
PAYROLL
REQUEST FOR BID
GOVERNMENT
SOLE SOURCE
LEASE
REQUEST FOR BID
COOPERATIVE CONTRACT
REQUEST FOR PROPOSAL
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
REQUEST FOR BID
COOPERATIVE CONTRACT
SOLE SOURCE
SOLE SOURCE
REQUEST FOR BID
GOVERNMENT
COOPERATIVE CONTRACT
REQUEST FOR PROPOSAL
SOLE SOURCE
PAYROLL
REQUEST FOR BID
12
HJ PERTZBORN PLUMBING AND FIRE
GAUMARD SCIENTIFIC CO
ARTEAGA CONSTRUCTION INC
KFORCE INC
GARY BROWN ROOFING CORP
H AND H ELECTRIC CO INC
PARAGON DEVELOPMENT SYSTEMS
DEMCO INC
FINISHMASTER INC
AT AND T
CHANDRA TECHNOLOGIES INC
HIGHPOINT CONSULTING
MALY ROOFING CO INC
SCHILLING SUPPLY CO
TOWN OF DANE
TRANE US INC
LAERDAL MEDICAL CORP
MASS MUTUAL
CELLEBRITE USA CORP
DELL MARKETING LP
HYLAND SOFTWARE INC
ARCHITECTURAL PRODUCTS OF WAUSAU
RHYME BUSINESS PRODUCTS
TERRA ENGINEERING AND CONSTRUCTION CORP
JSD PROFESSIONAL SERVICES INC
TEKCOLLECT
WI DEPT OF WORKFORCE DEVELOPMENT
BADGER PRESS INC
SNAP ON INDUSTRIAL
KLEENMARK
FISHER SCIENTIFIC
CYBEX INTL INC
MONONA PLUMBING AND FIRE PROTECTION
AMAZON.COM
DANE COUNTY TREASURER
SCIQUEST
SERGENIANS INC
FULL COMPASS SYSTEMS LTD
ADVANCED DISPOSAL SERVICES
MATC PART TIME TEACHERS UNION
KNUPP AND WATSON AND WALLMAN
WE ENERGIES
AIRGAS USA LLC
FRANKLIN TEMPLETON TRUST CO
TEAMDYNAMIX SOLUTIONS LLC
CORNELL UNIV
PHYSICIAN SALES AND SERVICE
$141,356.67
$141,131.10
$140,932.00
$139,103.00
$138,038.67
$135,687.45
$135,024.60
$133,462.51
$133,084.52
$131,743.44
$126,815.75
$126,000.00
$125,184.25
$124,461.57
$122,312.04
$121,742.94
$120,920.65
$115,489.00
$113,344.00
$111,543.96
$109,123.37
$102,515.11
$97,633.89
$96,661.12
$96,429.26
$93,800.00
$93,594.70
$91,565.00
$89,143.67
$88,956.88
$87,964.62
$85,910.00
$85,532.99
$84,070.62
$81,997.24
$81,000.00
$78,799.25
$76,849.16
$76,336.89
$75,261.33
$75,215.09
$73,777.09
$70,600.29
$70,114.84
$65,950.00
$65,479.86
$65,082.31
REQUEST FOR BID
SOLE SOURCE
REQUEST FOR BID
COOPERATIVE CONTRACT
REQUEST FOR BID
REQUEST FOR BID
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
SOLE SOURCE
UTILITY
COOPERATIVE CONTRACT
SOLE SOURCE
REQUEST FOR BID
COOPERATIVE CONTRACT
GOVERNMENT
COOPERATIVE CONTRACT
SOLE SOURCE
PAYROLL
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
REQUEST FOR BID
COOPERATIVE CONTRACT
REQUEST FOR BID
REQUEST FOR BID
REQUEST FOR BID
PAYROLL
SOLE SOURCE
COOPERATIVE CONTRACT
COMPETITIVE QUOTES
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
REQUEST FOR BID
ONLINE PURCHASES/CREDIT CARD
GOVERNMENT
COOPERATIVE CONTRACT
REQUEST FOR BID
COMPETITIVE QUOTES
REQUEST FOR BID
PAYROLL
COOPERATIVE CONTRACT
UTILITY
COOPERATIVE CONTRACT
PAYROLL
REQUEST FOR PROPOSAL
SOLE SOURCE
COOPERATIVE CONTRACT
13
NOVELL INC
NOEL LEVITZ INC
BADGER WELDING SUPPLIES INC
CHRISTENSEN PRINTING AND PUBLISHING LLC
ZIMMERMAN PLUMBING INC
UNIV OF WI
BOELTER COMPANIES INC
NEWARK ELEMENT14
US TREASURY
PLUNKETT RAYSICH ARCHITECTS
GENNA,IGNAZIO EDWARD
US DEPT OF VETERANS AFFAIRS
BRUCE CO
MANAGED STAFFING INC
THRIVENT FINANCIAL FOR LUTHERANS
FEDEX
LINCOLN LIFE FINANCIAL GROUP
COMMERCIAL AIR INC
CINTAS CORP
EWALD
W NUHSBAUM INC
UNITED WAY OF DANE COUNTY
SOLAR ENERGY INTL
METLIFE INVESTORS
AMERICAN COLLEGE TESTING
$64,598.26
$64,403.08
$64,367.31
$63,614.82
$62,059.03
$61,414.63
$61,173.17
$60,901.67
$60,866.09
$60,208.70
$58,499.09
$57,280.29
$57,112.10
$56,865.00
$55,641.74
$55,577.15
$54,780.00
$53,456.00
$52,823.64
$52,570.00
$52,558.80
$52,489.14
$51,782.00
$51,052.00
$50,524.86
COOPERATIVE CONTRACT
REQUEST FOR PROPOSAL
COMPETITIVE QUOTES
REQUEST FOR BID
REQUEST FOR BID
GOVERNMENT
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
GOVERNMENT
REQUEST FOR BID
SOLE SOURCE
PAYROLL
REQUEST FOR PROPOSAL
COOPERATIVE CONTRACT
PAYROLL
COOPERATIVE CONTRACT
PAYROLL
COMPETITIVE QUOTES
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
COOPERATIVE CONTRACT
PAYROLL
SOLE SOURCE
PAYROLL
SOLE SOURCE
PAYROLL SUBTOTAL $27,310,075.38
NON-PAYROLL SUBTOTAL $45,776,498.85
OVER $50,000 TOTAL $73,086,574.23
14
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
FY 2014-15 Tax Levy
ISSUE:
Chapter 38.16(1), Wis. Stats., requires that “Annually by October 31, or within 10 days
after receipt of the equalized valuations from the department of revenue, whichever is
later, the district board may levy a tax on the full value of the taxable property of the
district for the purposes of making capital improvements, acquiring equipment,
operating and maintaining the schools of the district,…”
In addition, Chapter 38.16(3)(be) states that “Notwithstanding sub. (1), no district board
may increase its revenue in the 2014-15 school year or in any school year thereafter by
a percentage that exceeds the district's valuation factor,…”
BACKGROUND:
As part of 2013 Wisconsin Act 145, passed by the Legislature and signed by the
Governor in spring of 2014, the District’s operational tax levy limits were replaced with
a new revenue limit. The FY 2014-15 initial revenue limit is equal to the amount the
district levied for operations in FY 2013-14 or $94,032,000. The revenue associated with
the limit is comprised of two sources: 1) aid from the State of Wisconsin’s “Property Tax
Relief Fund” and 2) the property tax levy issued for operations by each technical college
district.
The “Property Tax Relief Fund” functions in the following manner. The equalized value
of the state’s property is divided by the equalized value of an individual district’s
property. That resulting ratio is multiplied by the available state aid and that aid is
distributed to the district. For Madison College for FY 2014-15 that amount is estimated
at $60,894,211 and it is subtracted from the $94,032,000 levied for operations in FY
2013-14. The balance of $33,137,789 is the initial amount permitted to be levied by the
District for FY 2014-15.
Act 145 permits college districts to increase the operating levy by the percent change in
the value of net new construction (NNC) in the district applied to the sum of the prior
year’s revenues from the “Property Tax Relief Fund” and the operating levy. The
Wisconsin Department of Revenue has reported that figure to Madison College as
1.76926% for FY 2014-15. This would permit the District to increase its operating levy
by $1,663,671.
The FY 2014-15 annual budget adopted by the District Board in June 2014 assumed a
Net New Construction rate of growth of 2.98%, or $2,802,000; a difference of
$1,138,329 less than assumed in the initial budget.
To meet budget requirements a tax levy for operations of $34,801,460, which includes
an increase of $1,663,671 associated with NNC. In addition, the District would be
required to make subsequent budget adjustments for FY 2014-15, as is typical practice.
As equalized property values in the District increased by 3.13%, an operational mill rate
of 0.50028 would be utilized. The operational mill rate for FY 2013-14 was 1.39401.
15
This recommended operational mill rate reflects a decrease in the operational rate of
0.89373 mills or 64.11% from the prior year.
To meet budget requirements we need to generate a debt service tax levy of $30,153,237,
a debt service mill rate of 0.43346.
As the debt service mill rate for FY 2013-14 was 0.44698, the recommendation reflects a
decrease in the debt service of 0.01352 mills or 3.02%. This reflects the debt service
related to the 2010 referendum and implementation of the District’s capital plan.
The combined operational and debt service mill rate for FY 2013-14 was 1.84099. The
combined FY 2014-15 mill rate, as recommended for operations and debt service, is
0.93374.
RECOMMENDATION:
Authorize a property tax levy for FY 2014-15 of $64,954,697 on the full value of the
taxable property of the district for the purpose of operating and maintaining the schools
of the district and for the payment of debt. The levy for operations shall be $34,801,460
and the levy for debt service shall be $30,153,237.
16
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
Truax Addition – Culinary Arts Program
ISSUE:
As part of the November 2010 approved Facilities Master Plan, Madison College has
identified the need to relocate, expand and upgrade space for the Culinary Arts
programs. After extensive research it has been determined that the most cost effective
approach is to keep these programs at the main Truax building in an expanded footprint
on the south end of the building, making a connection to the existing Administration
building. In addition, added space is needed to accommodate tables and seating in the
area of the student cafeteria as well as space for meetings and events.
The proposed new space will be a one-story addition with a partial second story
mechanical space necessary to accommodate the multiple fume hoods and fans that are
required for the culinary program. The total amount of new space will be 50,235 gross
square feet.
This new location will greatly expand the opportunity for retail sales of prepared foods.
In addition to providing a source of revenue, retail experience is an important facet of
the educational program. The new building will contain a retail culinary outlet,
expanded gourmet dining room and a demonstration kitchen – all of which will be
highly visible to the students and the general public who visit the main Truax building.
This visibility will help provide a ready market for students’ products and will also
create abundant opportunities for students to gain practical, hands-on experience in
retail sales and customer service skills. This increased visibility will also give greater
prominence to Madison College in general and to the Culinary Arts program.
The projected budget for the project is approximately $15,600,000, and can be funded
with remaining referendum money. This number includes a 10% contingency and all
related soft costs (general contractor fees and design fees, permits, etc.) If approved, an
aggressive schedule would have a construction start of approximately May/June 2015,
with an approximate project completion of December 2016.
ACTION:
1. Approve construction of an addition to the south end of the main Truax building
accommodating the Culinary Arts program as well as providing space for general
student seating areas and meeting rooms serving the student cafeteria/food service
operation.
2. Authorize staff to have detailed construction drawings and specifications prepared
and proceed with the bidding process.
3. Authorize staff to submit this request (concept review and final approval) to the
Wisconsin Technical College System for Board approval.
4. Authorize staff to identify this project in the Three Year Facilities Plan.
17
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
Truax Remodel – Baking and Pastry Arts Program
ISSUE:
As part of the November 2010 approved Facilities Master Plan, Madison College has
identified the need to expand and remodel space to accommodate the Baking and Pastry
Arts Program in the main Truax Campus building. The existing space is original to the
building and is almost 30 years old. The space is lacking proper lighting, HVAC,
mechanical controls and finishes. In addition, the space is inadequate in terms of size
and space design to meet the needs of the program. The small, tight footprint can at
times jeopardize safety when large, hot baking sheets and pans are moved around the
room from the stoves and ovens.
The remodel of this space will increase the number of baking student workstations from
16 to 20. In addition, a new, separate Cake and Chocolate Decorating Lab, designed to
accommodate another 20 students, will be created to allow classes in both baking and
decorating to occur at the same time but in different rooms. The existing space does not
allow this option and limits enrollment capability. Both classes have enrollment wait
lists.
The construction costs for this remodel project will not exceed $1.5 million. This
number includes a 10% contingency and all related soft costs (general contractor fees
and design fees, permits, etc.) If approved, construction would not start until
approximately May/June 2016, with approximate project completion by September
2017.
ACTION:
1. Approve construction remodeling in the main Truax building to accommodate the
Baking and Pastry Arts Program.
2. Authorize staff to have detailed construction drawings and specifications prepared
and proceed with the bidding process.
3. Authorize staff to submit this request to the Wisconsin Technical College System
for Board approval.
4. Authorize staff to identify this project in the Three Year Facilities Plan.
18
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
Truax Remodel – Student Cafeteria/Food Service Operations
ISSUE:
As part of the November 2010 approved Facilities Master Plan, Madison College has
identified the need to expand and remodel the Student Cafeteria/Food Service area
(production kitchen) in the main Truax Campus building. The existing space is almost
30 years old and is inadequate in terms of size and design to serve student needs. It can
no longer accommodate the needs for modern food production and preparation. In
addition, the plan will consolidate three existing student food areas (Main Cafeteria,
Whole Bowl and Student Den) into one. This will economize space and reduce staffing
costs.
The construction costs for this remodel project will not exceed $1.5 million. This
number will include a 10% contingency and all related soft costs (general contractor
fees and design fees, permits, etc.) If approved, construction would have an
approximate start of May/June 2016 with an approximate project completion of
September 2017.
ACTION:
1. Approve construction remodeling in the main Truax building to accommodate
Student Cafeteria/Food Service Operations.
2. Authorize staff to have detailed construction drawings and specifications prepared
and proceed with the bidding process.
3. Authorize staff to submit this request to the Wisconsin Technical College System
for Board approval.
4. Authorize staff to identify this project in the Three Year Facilities Plan.
19
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
Truax Remodel – Barber/Cosmetology Program
ISSUE:
As part of the November 2010 approved Facilities Master Plan, Madison College has
identified the need to expand and remodel space to accommodate the
Barber/Cosmetology Program at the Truax Campus. The Barber/Cosmetology program
is designed to train professionals that are licensed to practice in Wisconsin. The current
program is located in two spaces, with the main location being at the Downtown
Education Center (DTEC) and a small satellite space located at Truax Campus. The
students in the program need customers to practice their craft, and the Truax student
population offers a greater opportunity, but the small satellite space at Truax cannot
accommodate the full program requirement.
This remodel project will consolidate the program in the center of the Truax Campus
adjacent to the “main street” corridor, student life, student development, and cafeteria
spaces. This location will provide significant exposure to the student, staff, and visitor
population. The program is designed to accommodate 20 students per semester for a
total of 40 students annually. The new space will provide classroom, salon, and support
spaces including hair washing stations, chemical storage, retail space, and instructor
offices.
The construction costs for this remodel project will not exceed $1.5 million. This
number will include a 10% contingency and all related soft costs (general contractor
fees and design fees, permits, etc.) If approved, construction would have an
approximate start of May/June 2016, with approximate project completion of
September 2017.
ACTION:
1. Approve the remodeling project for the Barber/Cosmetology program space at
Truax Campus.
2. Authorize staff to have detailed construction drawings and specifications prepared
and proceed with the bidding process.
3. Authorize staff to submit this request to the Wisconsin Technical College System
for Board approval.
4. Authorize staff to identify this project in the Three Year Facilities Plan.
20
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
Truax Remodel – Student Development
ISSUE:
As part of the November 2010 approved Facilities Master Plan, Madison College has
identified the need to expand and remodel space to accommodate Student Development
at the Truax Campus. Much of the current Student Development space dates back to the
building’s original construction, lacking proper lighting, mechanical controls, and
finishes. The current space is also undersized and fragmented in various parts of the
building, causing inherent inefficiencies that effects communication, privacy and the
student experience. The spaces have been reorganized or relocated over the years to
reflect immediate needs, thus creating disproportionate distribution of circulation and
assignable space.
The redesigned space allows for the full range of services and creates a central point
that can help direct students to the proper entity. The new Student Development space
is conceived around a central point and will share meeting spaces and office support,
and will offer the following services in a comprehensive and efficient layout:
•
•
•
•
•
•
•
•
Advising
Veteran Services
Recruiting
International Student Services
Diversity inclusion (in collaboration with student life)
Disabled Student Services
Transfer Student Services
TRiO services for first generation college students
Locating the new Student Development space with close proximity to Student Life
space allows programs to build upon each other to create seamless student services that
will enhance the student college experience.
The construction costs for this remodel project will not exceed $1.5 million. This
number includes a 10% contingency and all related soft costs (general contractor fees
and design fees, permits, etc.) If approved, construction would have an approximate
start of May/June 2016, with an approximate project completion of December 2017.
ACTION:
1. Approve this remodeling project for the Student Development programs at the
Truax Campus.
2. Authorize staff to have detailed construction drawings and specifications prepared
and proceed with the bidding process.
3. Authorize staff to submit this request to the Wisconsin Technical College System
for Board approval.
4. Authorize staff to identify this project in the Three Year Facilities Plan.
21
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
Truax Remodel – Career Services
ISSUE:
As part of the November 2010 approved Facilities Master Plan, Madison College has
identified the need to expand and remodel space to accommodate Career Services.
Career Services serves the student population as an extension of student development
by assisting students in career choices and interview skills as well as by facilitating the
student transition from college to the work environment.
The Career Services current location is adjacent to the admission and registrar office
that is also expanding and can benefit from the additional space. The relocation of the
Career Services office resolves two program needs by allowing the office of the
registrar to expand into the current Career Services office and by allowing the Career
Services office to accommodate additional staffing.
This design solution also considers the advantage of greater exposure of this service to
the general population by its location at the center of student activities and by its
proximity to the student development centers. The new location is within the original
existing building footprint, where building systems and finishes are original and due for
renovation. The new space offers adequate staff offices that are capable of
accommodating private conversations as well as shared meeting spaces to conduct
interviews, receive potential employers, and connect students and graduates with
employment opportunities.
The construction costs for this remodel project will not exceed $1.5 million. This
number includes a 10% contingency and all related soft costs (general contractor fees
and design fees, permits, etc.) If approved, construction would have an approximate
start of May/June 2016, with an approximate project completion of December 2017.
ACTION:
1. Approve this remodeling project for the Career Services programs at the Truax
Campus.
2. Authorize staff to have detailed construction drawings and specifications prepared
and proceed with the bidding process.
3. Authorize staff to submit this request to the Wisconsin Technical College System
for Board approval.
4. Authorize staff to identify this project in the Three Year Facilities Plan.
22
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
Truax Remodel – Student Life
ISSUE:
As part of the November 2010 approved Facilities Master Plan, Madison College has
identified the need to expand and remodel Student Life space at the Truax Campus. The
Student Life office was developed to create a meaningful College student experience by
creating opportunities for student involvement. These opportunities are centered on
activities, groups, organizations, and social events. These groups and organizations are
developed based on academic interests, social and racial dispositions, advocacies, and
other unique and diverse considerations.
The current space within the original building footprint has not received any upgrades
since the original building construction. The current space size is inadequate and
organized with a series of interconnecting spaces that limit the programming flexibility
required for organizing meetings and gathering spaces. The new space is developed
with a prominent central location to attract student involvement and proper space
designation for meetings and group activities. The program includes space for the
Student Newspaper, Student Government, a work room to prepare for activities,
meeting spaces and gathering spaces. The proximity of the space to the Student
Development, Student Den and student food options increases the cohesion of student
activities and is planned to encourage student involvement.
The construction costs for this remodel project will not exceed $1.5 million. This
number includes a 10% contingency and all related soft costs (general contractor fees
and design fees, permits, etc.) If approved, construction would have an approximate
start of May/June 2016, with an approximate project completion of September 2017.
ACTION:
1. Approve the remodeling project for Student Life spaces at the Truax Campus.
2. Authorize staff to have detailed construction drawings and specifications prepared
and proceed with the bidding process.
3. Authorize staff to submit this request to the Wisconsin Technical College System
for Board approval.
4. Authorize staff to identify this project in the Three Year Facilities Plan.
23
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
Truax Remodel – Student Den
ISSUE:
As part of the November 2010 approved Facilities Master Plan, Madison College has
identified the need to expand and remodel space to accommodate the Student Den,
providing an easily accessible and modern space for students to assemble informally
and relax. The existing Student Den space in the Truax building is almost 30 years old.
It is very difficult to find and is undersized and inadequate to meet student needs. The
space is lacking proper lighting, HVAC, mechanical controls and finishes. The new
space will be enlarged and designed to accommodate several meeting rooms, pool
tables, gaming, a coffee café, space for student performances and events such as poetry
readings, karaoke and general student gathering and socializing.
The construction costs for this remodel project will not exceed $1.5 million. This
number includes a 10% contingency and all related soft costs (general contractor fees
and design fees, permits, etc.) If approved, construction would have an approximate
start of May/June 2016, with an approximate project completion of September 2017.
ACTION:
1. Approve construction remodeling in the main Truax building to accommodate the
Student Den.
2. Authorize staff to have detailed construction drawings and specifications prepared
and proceed with the bidding process.
3. Authorize staff to submit this request to the Wisconsin Technical College System
for Board approval.
4. Authorize staff to identify this project in the Three Year Facilities Plan.
24
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
Truax Remodel – Shipping/Receiving Facilities
ISSUE:
As part of the November 2010 approved Facilities Master Plan, Madison College has
identified the need to expand and remodel shipping/receiving space at the Truax
Campus. This expansion would be 7,550 square feet. The need for proper
shipping/receiving dock facilities has increased since the building was constructed and
due to recent referendum expansion. Dock needs will continue to increase as the
proposed culinary, bakery, and production kitchen projects take place. The new loading
dock area will service the entire facility and is designed with 4’ high loading docks that
enable deliveries from semi-trailers and box trucks. The dock addition will allow for
trash and recycling containers to be at the proper height for safe disposal of trash and
recyclable material. Two of the new bays are designed to accommodate at-grade
deliveries. The new addition expands the delivery area to allow for drop and unpacking
areas that are typical of modern delivery facilities. Delivery charges will be reduced, as
larger packages can be accommodated at the new dock.
The construction costs for this remodel project will not exceed $1.5 million. This
number includes a 10% contingency and all related soft costs (general contractor fees
and design fees, permits, etc.) If approved, construction would have an approximate
start of June 2015, with an approximate project completion of December 2015.
ACTION:
1. Approve a new loading dock building addition adjacent to the current
shipping/receiving and bookstore docks in the center court at the main Truax
building to accommodate an expansion of the existing loading dock facilities.
2. Authorize staff to have detailed construction drawings and specifications prepared
and proceed with the bidding process.
3. Authorize staff to submit this request to the Wisconsin Technical College System
for Board approval.
4. Authorize staff to identify this project in the Three Year Facilities Plan.
25
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
District Board Policy Revision: Agenda Planning
ISSUE:
At the September 10, 2014 meeting, Board Chair Carolyn Stoner proposed
revisions to the District Board’s “Agenda Planning” policy stating that “at
any meeting subsequent to monitoring reports having been received and
discussed, the Board will ascertain by vote whether a majority of members
judged the individual reports to have demonstrated fulfillment of a
reasonable interpretation of the applicable policy.”
This revision is noted in red in the attached copy of the “Agenda
Planning” policy.
Board members were encouraged to contact Dr. Stoner if they had any
questions or suggestions related to the proposed language.
ACTION:
Approve the revisions to the Agenda Planning policy as proposed by the
Board Chair.
26
POLICY TYPE: GOVERNANCE PROCESS
POLICY TITLE: 4.4 AGENDA PLANNING
To accomplish its job products with a governance style consistent with Board policies, the Board
will follow an annual agenda which (a) completes a re-exploration of Ends policies annually and
(b) continually improves Board performance through Board education and enriched input and
deliberation.
1. The cycle will conclude each year on June 30 so that administrative planning and budgeting
can be based on accomplishing a one year segment of the Board’s most recent statement of
long term Ends.
2. The cycle will start with the Board’s development of its agenda for the next year.
a. Consultations with selected groups in the ownership, or other methods of gaining
ownership input will be determined and arranged in the first quarter, to be held during the
balance of the year.
b. Governance education, and education related to Ends determination, (e.g. presentations
by futurists, demographers, advocacy groups, staff, etc.) will be arranged in the first
quarter, to be held during the balance of the year.
3. Throughout the year the Board will attend to consent agenda items as expeditiously as
possible.
4. At any meeting prior to which subsequent to monitoring reports havinge been received and
discussed, the Board will ascertain by vote whether a majority of members judge the
individual reports to have demonstrated fulfillment of a reasonable interpretation of the
applicable policy.
5. CEO remuneration will be decided after a review of monitoring reports received in the last
year during the month of June.
27
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
Resolution: Signature Authorization
ISSUE:
District Board policy 4.8, “Board Treasurer’s Role,” states:
The District board may, by resolution, authorize other persons’ signatures or
the use of a facsimile signature.
The District Board shall adopt appropriate procedures, safeguards, and
policies for the use of the Treasurer’s facsimile signature. The use of a
facsimile signature does not relieve the District board or the Treasurer from
any liability to which the district Board or the Treasurer is otherwise subject,
including the unauthorized use of the facsimile signature of the Treasurer.
The attached resolution authorizes the District Board and College President to
sign specific documents, utilizing a facsimile signature when appropriate.
ACTION:
Adopt the Signature Authorization Resolution.
28
Resolution: Signature Authorization
Per Madison Area Technical College District Board Policy 4.8, “Board Treasurer’s Role,” the
District Board may, by resolution, authorize other persons’ signatures or the use of a facsimile
signature. In addition, the District Board shall adopt appropriate procedures, safeguards and
policies for the use of the Treasurer’s facsimile signature.
Facsimile signature is defined to include, but is not limited to, the reproduction of any authorized
signature by a copper plate or by a photographic, photo static, or mechanical device. Facsimile
signature does not authorize the use of a rubber stamp signature.
The signature of the Board Treasurer, as well as all Board officers and the College president,
shall be safely kept so that no one shall have access thereto except the College President and the
Secretary of the District Board and their respective employees who may be authorized to have
access thereto.
By approval of this resolution, District Board officers and the College President are authorized to
sign the indicated documents, utilizing a facsimile signature when appropriate:
Position
Board Chairperson
Signature Authority
Chairperson signs:
• Board resolutions
• Financial borrowing documents
• Annual budget
• Property purchase agreements
• President’s contract
• Diplomas, certificates, degrees
• College marketing materials
• Other documents as necessary
Facsimile signature approved by the District Board for use by:
• Senior Executive/Special Assistant to the President – Annual
budget
• Senior Vice President for Student Development and Success –
Diplomas, certificates, degrees
• Administrative Assistant to the President and Administrative
Assistant to the District Board – As Approved by the District Board
Chairperson
29
Position
Board Vice-Chairperson
Board Secretary
Signature Authority
Vice-Chairperson facsimile signature approved by the District Board
for use by:
• Administrative Assistant to the President and Administrative
Assistant to the District Board – As Approved by the District Board
Vice-Chairperson
Secretary signs:
• Board minutes
• 38.14 contracts
• International travel requests
• Board resolutions
• Financial borrowing documents
• Property purchase agreements
• Annual levy statements
• President’s contract
• Other documents as necessary
Facsimile signature approved by the District Board for use by:
• Administrative Assistant to the President and Administrative
Assistant to the District Board – As Approved by the District Board
Secretary
Treasurer signs:
• Financial borrowing documents
• District checks
• Other documents as necessary
Board Treasurer
Facsimile signature approved by the District Board for use by:
• Vice-President for Administrative Services – District checks
• Administrative Assistant to the President and Administrative
Assistant to the District Board – As Approved by the District Board
Treasurer
30
Position
College President
Signature Authority
President signs:
• Employment contracts
• Non-employment contracts, agreements, memoranda of
understanding as needed
• Diplomas, certificates, degrees, honor letters, service awards
• International travel requests
• Grant applications as needed
• National Junior College Athletic Association agreements
• College marketing materials
• Other documents as necessary
Facsimile signature approved by the President for use by:
• Senior Vice President for Student Development and Success –
Diplomas, certificates, degrees, honor letters, service awards
• Senior Executive/Special Assistant to the President – Grants
documents, contracts, tax levy notifications, student survey letters
• Administrative Assistant to the President and Administrative
Assistant to the District Board - Letters, publications, and other
documents as approved by the President
31
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
Wisconsin Code of Ethics
ISSUE:
Wisconsin’s Code of Ethics for Public Officials and Employees applies to anyone
holding a position "designated as assistant, associate or deputy district director of a
technical college."
Madison Area Technical College has reviewed the prior designations and
recommends the following positions as subject to the Code of Ethics in
Administrative Policy No. 406:
Provost
Sr. Vice President of Student Development/Success
Vice President of Human Resources
Vice President of Administrative Services
Senior Executive/Special Assistant to the President
Deputy District Director
Associate District Director
Assistant District Director
Assistant District Director
Assistant District Director
RECOMMENDATION:
That the Madison Area Technical College District Board approve a resolution that for purposes
of Wisconsin’s Code of Ethics for Public Officials and Employees, sec. 19.41 through 19.59,
Stats., the Madison Area Technical College District Board designates the above named positions
assistant, associate or deputy district directors and understands that the current occupants of these
positions and their successors to these positions are state public officials to whom Wisconsin’s
Code of Ethics applies.
32
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
General Fund Financial Report as of August 31, 2014
ISSUE:
Review current year to date revenues and expenditures in the general fund. The
current fiscal year general fund revenues are 18.04% of the current budget. This
compares to 18.09% during the prior fiscal year.
•
Local Sources recognizes 100% of our annual tax levy as revenue, even
though a portion will be collected in the next fiscal year. Also included
are the revenues from dissolved TIDs, taxes from DNR lands, and net
refunds for personal property.
•
State Sources includes general state aid, performance based funding and
property tax relief aid. Also included are interdistrict tuition supplement,
state incentive grants, exempt computer state aid, aid in lieu of property
taxes, and the WI GI bill remission aid. The State Aid revenues received
to date are 6.09% of budget, compared to 33.24% last year. The lower
percentage collected in the current fiscal year is due to timing issues
related to the property tax relief aid, which is new for fiscal year 2014-15.
The property tax relief portion is budgeted to be $60.4 million or 82% of
the entire State Aid revenue and will be received around the same time as
the second tax levy payment, in February, 2015. As this new state aid
revenue source represents such a large portion of the total State Aid, the
percentage of the total received will be lower than the previous year until
the property tax relief aid is collected.
•
Program and Material Fees revenues represent the fees for summer
school, and the first and second semesters of the current school year. The
program fee revenues to date are 54.62% of budget, compared to 52.27%
last year. The material fee revenues to date are 58.70% of budget,
compared to 54.17% last year.
•
Other Student Fees include graduation, nonresident tuition, Group
Dynamics, and community service classes. Revenues to date are 55.42%
of the amount budgeted. Last year, revenues to date were 73.70%. The
lower percentage collected in the current fiscal year is due to temporary
timing issues related to Community Service classes.
•
Institutional Sources include 118.15 contracts, interest income, rental and
royalty income, along with miscellaneous revenues. The revenues to date
are 22.21% of the budget. Last year’s revenues were 18.42% of the
budget.
•
Federal Sources consist of cost reimbursements on federal grants and
administration for student financial assistance. Current year revenues are
2.32% of the budget, compared to 0.13% last year.
33
•
Other Sources include transfers in from other funds to the general fund.
\
The functional expenditure classifications are defined by NACUBO’s Financial
Accounting and Reporting Manual for Higher Education. Total expenditures as of
August 31, 2014, are 13.76% of budget, compared to 14.29% on August 31, 2013.
ACTION:
•
Instructional includes expenditures for all activities that are part of the College’s
instructional programs. Current year Instruction expenditures are 9.10% of
budget, compared to 9.43% last year.
•
Instructional Resources includes all expenditures incurred to provide support for
instruction, such as library and academic administration and support. This
year’s Instructional Resources expenditures are 11.58% of the budget, versus
10.70% last year.
•
Student Services includes expenditures incurred for admissions, registrar, and
other activities that contribute to students’ emotional and physical well-being,
such as counseling, student aid administration, and intercollegiate athletics.
Student Services expenditures are 11.27% of the current year’s budget,
compared to 10.73% last year.
•
General Institutional includes expenditures for centralized activities that manage
planning for the entire institution, such as the President’s Office, human
resources, and financial operations. General Institutional expenditures equal
17.24% of budget, compared to 21.68% last year.
•
Physical Plant includes expenditures for the administration, supervision,
maintenance, and protection of the institution’s physical plant. This includes
items such as janitorial services, care of grounds, maintenance and operation of
buildings and security. Physical Plant expenditures equal 45.67% of budget,
compared to 45.29% last year.
•
Public Service includes expenditures for activities established for noninstructional services, such as the athletic director’s office. The current year’s
expenditures are 15.54% of budget, compared to 15.48% last year.
•
Other Uses are transfers out of the general fund to other college funds.
Accept report and place on file.
34
GENERAL FUND
FOR THE MONTH ENDED AUGUST 2014
STATEMENT OF REVENUE - ESTIMATED AND ACTUAL
Local Sources (Tax Levy)
State Sources (State Aid)
Program Fees
Material Fees
Other Student Fees
Institutional Sources
Federal Sources
Other Sources (Transfers In)
Total Revenues
$
$
$
$
$
$
$
$
$
Budgeted
Revenue
34,513,000
73,752,000
38,301,000
1,283,000
1,915,000
1,000,000
255,000
1,189,000
152,208,000
Actual
Revenue
Current Month
$
1,499
$
1,715,200
$
3,325,640
$
121,392
$
365,455
$
62,733
$
5,055
$
$
5,596,974
$
$
$
$
$
$
$
$
$
Actual
Revenue
Year to Date
1,499
4,494,084
20,918,117
753,072
1,061,330
222,122
5,920
27,456,143
$
$
$
$
$
$
$
$
$
Balance
To Be
Earned
34,511,501
69,257,916
17,382,883
529,929
853,670
777,878
249,080
1,189,000
124,751,857
Actuals to Budget
% Earned
Year to Date
0.00%
6.09%
54.62%
58.70%
55.42%
22.21%
2.32%
0.00%
18.04%
Actuals to Budget
% Earned
Prior Year
0.03%
33.24%
52.27%
54.17%
73.70%
18.42%
0.13%
0.00%
18.09%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES COMPARED WITH AUTHORIZATIONS
Instructional
Instructional Resources
Student Service
General Institutional
Physical Plant
Public Service
Transfers from Reserves
Other Uses (Transfers Out)
Total Expenditures
$
$
$
$
$
$
$
$
$
Budgeted
Expenditures
105,829,000
3,586,000
15,141,000
12,210,000
15,390,000
332,000
(280,000)
152,208,000
$
$
$
$
$
$
$
$
$
Year to Date
Expenditures
8,887,058
371,515
1,491,253
1,932,919
1,655,299
48,191
14,386,235
$
$
$
$
$
$
$
$
$
Encumbrances
744,548
43,648
215,402
171,510
5,373,921
3,400
6,552,429
$
$
$
$
$
$
$
$
$
Budget
Balance
96,197,394
3,170,837
13,434,345
10,105,571
8,360,779
280,409
(280,000)
131,269,336
Actuals to Budget
% Used
Year to Date
9.10%
11.58%
11.27%
17.24%
45.67%
15.54%
0.00%
0.00%
13.76%
Actuals to Budget
% Used
Prior Year to Date
9.43%
10.70%
10.73%
21.68%
45.29%
15.48%
0.00%
0.00%
14.29%
35
Madison Area Technical College
Request for Proposals / Request for Bids / Sole Sources For Board Approval
DATE OF BOARD MEETING - October 8, 2014
All of the Requests for Bids (RFB), Requests for Proposals (RFP),and Sole Source Requests (S) listed below conform with all procedural and
administrative rules as outlined in Madison College District Purchasing Policies and in the WTCS Financial & Administrative Manual.
ID
Title
Description
Funding and Term
Vendor
Dollar
Amount
FY14/15
Goodwill
Industries
$50,050.00
Through a General Purpose Revenue state grant award, the college was
provided with funding to support a new generation. This grant project is
designed to meet the specific needs of students with cognitive disabilities
and/or autism spectrum disorders at Madison College by providing intensive,
proactive follow-along support.
S15-004
Goodwill Services
Sub award
To use the limited dollars in the most effective manner in order to meet the
Agreement
grant goal of serving 35 students completing 85% of their courses successfully
during the project year the college decided to leverage the resources of a local
expert in the area of serving this audience, Goodwill Industries. Goodwill
Industries was consulted on the development of the grant proposal and
selected to be a sub-grantee, as stated in the grant application to the state.
ACTION: Authorize staff to proceed with the purchases listed above with the vendors and terms as specified.
Note: RFP = Request for Proposal: Award goes to highest scoring proposer that meets all minimum requirements
RFB = Request for Bid: Award goes to lowest cost Bidder that meets all minimum requirements
S=Sole Source: An item or service that is only available from a single source
36
Madison Area Technical College
Vendor Payments Greater Than or Equal to 2,500.00
8/16/2014 through 9/15/2014
Vendor Name
ACCUVANT INC
AD MADISON.COM
ADVANCED DISPOSAL SERVICES
AFFILIATED ENGINEERS INC
AIRGAS USA LLC
ALL COLOR POWDER COATING INC
ALVIN AND CO INC
AME LEARNING INC
AMERICAN ASSN FOR LAB ANIMAL SCIENCE
AMERICAN COLLEGE TESTING
AMERICAN FUNDS
AMERICAN HEALTH INFORMATION
AMERICAN TECHNICAL PUBLISHERS
AMERIPRISE FINANCIAL SERVICES INC
ARMOND DALTON PUBLISHERS INC
ARTEAGA CONSTRUCTION INC
ARTHUR J GALLAGHER
ASCENTIVES
ASSEMBLAGE ARCHITECTS
AT AND T
BASSETT MECHANICAL
BLACKBOARD INC
BOARDMAN AND CLARK LLP
BROWN GROUP RETAIL INC
BRUCE CO
C AND M
CAMERA CORNER
CANVAS CO
CDW GOVERNMENT
CENGAGE LEARNING
CHANDRA TECHNOLOGIES INC
CHARTER COMMUNICATIONS
CINCH BAKERY EQUIPMENT LLC
CITY OF MADISON
CLUB EUROPA
COMMUNITY DEVELOPMENT AUTHORITY
CORE BTS INC
COYLE CARPET ONE
CTB MCGRAW HILL LLC
D L EVANS CO INC
D L GASSER CONSTRUCTION
DANE COUNTY TREASURER
DC COATINGS
DELL MARKETING LP
DENISE JESS CONSULTING
DENTSPLY
DEXON COMPUTER INC
DRE INC
DUET RESOURCE GROUP
EBSCO INFORMATION SERVICES
ELSEVIER HEALTH SCIENCE
EMC/PARADIGM/JIST PUBLISHING
EMPLOYEE BENEFITS CORP
EMS INDUSTRIAL INC
EQUITABLE
Check Number
286130
286131
286132
286134
285655
285470
285472
285660
285662
286139
285664
285665
285666
285667
285669
010658
285478
285861
285862
285480
010684
285680
285490
10610
010660
286155
285496
285880
010687
285684
010661
285686
010612
285892
286170
285692
285693
285507
285898
286179
285696
285509
286184
285700
010613
285511
286188
285904
285513
285515
286193
285708
285518
286195
285714
Check Date
9/12/2014
9/12/2014
9/12/2014
9/12/2014
8/29/2014
8/22/2014
8/22/2014
8/29/2014
8/29/2014
9/12/2014
MULTIPLE
8/29/2014
8/29/2014
MULTIPLE
8/29/2014
9/5/2014
8/22/2014
9/5/2014
9/5/2014
MULTIPLE
9/12/2014
MULTIPLE
8/22/2014
MULTIPLE
9/5/2014
9/12/2014
MULTIPLE
9/5/2014
9/12/2014
MULTIPLE
9/5/2014
MULTIPLE
8/22/2014
9/5/2014
9/12/2014
8/29/2014
8/29/2014
8/22/2014
MULTIPLE
9/12/2014
8/29/2014
MULTIPLE
9/12/2014
8/29/2014
8/22/2014
8/22/2014
9/12/2014
9/5/2014
MULTIPLE
8/22/2014
9/12/2014
8/29/2014
MULTIPLE
9/12/2014
MULTIPLE
$
Amount
341,321.72
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
6,070.00
6,702.66
24,500.00
2,817.27
2,934.37
3,305.63
5,347.64
5,718.00
3,100.00
25,357.58
2,771.71
3,212.37
11,002.00
3,070.61
18,535.00
33,641.00
3,002.40
39,250.00
6,549.81
2,828.00
94,541.77
3,233.00
153,371.66
8,513.39
5,410.02
56,392.99
3,866.82
193,380.40
78,746.26
32,100.75
32,925.00
14,982.00
9,512.55
41,700.00
15,579.35
6,173.04
4,442.43
12,211.40
8,248.00
25,025.00
24,776.40
27,241.86
7,654.45
2,700.00
6,705.16
4,500.00
7,292.00
25,737.65
13,179.00
2,717.18
6,049.68
55,070.75
2,554.07
7,006.84
37
EWALD
FIDELITY RETIREMENT SERVICES
FINISHMASTER INC
FORWARD ELECTRIC INC
FOUR IMPRINT INC
GATES,HAROLD
GAUMARD SCIENTIFIC CO
GE MEDICAL SYSTEMS INFORMATION
GENERAL HEATING AND AIR CONDITIONING INC
286196
285525
285718
285528
010689
285532
285732
010637
285733
9/12/2014
MULTIPLE
8/29/2014
MULTIPLE
9/12/2014
8/22/2014
8/29/2014
8/29/2014
MULTIPLE
$
$
$
$
$
$
$
$
$
23,793.50
23,251.65
14,082.32
64,170.42
3,086.11
2,738.64
30,241.45
7,850.00
376,850.00
GILSON INC
GLOBAL PRINTING AND PACKAGING
GODFREY AND KAHN
GOODHEART WILLCOX PUBLISHER
GRAINGER INC
GREAT WEST
GROUP HEALTH COOPERATIVE OF SOUTH
HENDERSON,ROALD
HENRY SCHEIN INC
HILLYARD HUTCHINSON
HIRING AND STAFF SERVICES INC
HOMETOWN ASPHALT SEALERS
HOOPER CORP
HOUGHTON MIFFLIN CO
HU FRIEDY MFG CO INC
HYDRO FLO PRODUCTS INC
INTERIOR INVESTMENTS OF MADISON LLC
IPSWITCH INC
J H FINDORFF AND SON INC
010638
285735
286211
285736
285536
285539
010616
010617
286223
285939
285546
286229
285943
010620
285945
286233
285554
286238
285555
8/29/2014
8/29/2014
MULTIPLE
8/29/2014
8/22/2014
MULTIPLE
8/22/2014
8/22/2014
9/12/2014
9/5/2014
MULTIPLE
9/12/2014
9/5/2014
8/22/2014
9/5/2014
9/12/2014
8/22/2014
9/12/2014
MULTIPLE
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
5,228.51
15,530.00
20,540.90
8,394.97
5,760.00
50,824.17
482,678.93
2,793.20
3,683.85
8,609.29
20,849.92
9,099.00
2,932.00
4,607.52
24,880.90
26,519.54
2,845.28
2,695.50
357,806.94
JEFFERSON FIRE AND SAFETY INC
JOE DANIELS CONSTRUCTION CO INC
JOHN WILEY AND SONS INC
JSD PROFESSIONAL SERVICES INC
KATHY GERMANN CONSULTING LLC
KENNAMETAL INC
KEY COMMERCIAL REAL ESTATE LLC
KFORCE INC
KLEENMARK
LAB MIDWEST CORP
LAERDAL MEDICAL CORP
LEARNING EXPRESS LLC
LEGO EDUCATION
M3 INSURANCE SOLUTIONS INC
MADISON COLLEGE FOUNDATION
MADISON GAS AND ELECTRIC CO
MANAGED STAFFING INC
MARIANNA INDUSTRIES INC
MARS IT CORP
MASS MUTUAL
MATTHEWS BOOK CO
MBS
MCALLEN PROPERTIES LLC
MCGRAW HILL GLOBAL EDUCATION LLC
METROPOLITAN LIFE INSURANCE CO
MICROSCOPE SERVICES OF WISCONSIN LLC
MID STATE SUPPLY
MIDLAND PAPER CO
MIDWEST VETERINARY SUPPLY
MILLIMAN INC
MINNESOTA LIFE INS CO
MORTON PUBLISHING CO
285953
285557
285760
285761
285559
010621
010640
285962
286247
285562
285764
285564
286252
286254
010657
286255
285767
286257
285769
285771
285574
285577
285773
285582
285590
285592
285593
285594
286272
286273
285598
010624
9/5/2014
MULTIPLE
MULTIPLE
8/29/2014
8/22/2014
8/22/2014
8/29/2014
MULTIPLE
9/12/2014
8/22/2014
MULTIPLE
8/22/2014
9/12/2014
9/12/2014
MULTIPLE
9/12/2014
MULTIPLE
9/12/2014
MULTIPLE
MULTIPLE
MULTIPLE
MULTIPLE
MULTIPLE
MULTIPLE
MULTIPLE
8/22/2014
8/22/2014
8/22/2014
9/12/2014
9/12/2014
8/22/2014
8/22/2014
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
16,800.00
45,789.00
11,805.75
3,500.00
3,300.00
6,290.75
5,857.50
27,186.25
10,667.25
83,992.00
78,261.03
2,599.00
9,397.70
10,000.00
482,269.64
190,479.07
17,680.00
21,739.37
67,962.00
7,760.00
6,657.68
128,346.70
23,953.61
210,496.33
8,680.00
8,890.00
14,750.56
3,539.05
3,561.05
8,000.00
46,515.83
6,204.04
38
MPS SERVICES
NACSCORP
NASCO
NEHER ELECTRIC SUPPLY INC
NORTHEAST WI TECHNICAL COLLEGE
NOVALINK SOLUTIONS LLC
NOVELL INC
ON COURSE INC
ONLINE COMPUTER LIBRARY CENTER INC
ORACULAR IS LLC
OXFORD UNIV PRESS
PATTERSON DENTAL SUPPLY INC
PEARSON EDUCATION INC
PEARSON EDUCATION INC
PEARSON ENGINEERING LLC
PEOPLEADMIN INC
PLUNKETTS PEST CONTROL INC
REEDSBURG UTILITY COMMISSION
RENNERTS FIRE EQUIPMENT SERVICE INC
RITTENHOUSE BOOK DISTRIBUTORS INC
RUNDLE SPENCE
SAN A CARE INC
SATA SPRAY EQUIPMENT
SCHILLING SUPPLY CO
SCHMELZER PAINT CO INC
SHI INTL CORP
SIMPLY ME LLC
SMART SOLUTIONS
STRATASYS INC
SWANKE,ROY
SYSCO FOOD SERVICES OF BARABOO
T ROWE PRICE
TAKACH PRESS CORPORATION
TEAMSOFT
TREELINE DESIGN LLC
TWEEDEE MEDIA INC
UW CREDIT UNION
285784
286281
285599
286016
286287
010691
285789
286022
285603
010643
285793
286023
285607
285795
285796
286295
285798
286038
285802
286301
285803
285804
285805
285807
286304
286058
286310
010626
010698
285816
285634
285819
286075
010627
010702
285825
010630
MULTIPLE
9/12/2014
8/22/2014
MULTIPLE
9/12/2014
9/12/2014
8/29/2014
9/5/2014
8/22/2014
MULTIPLE
8/29/2014
9/5/2014
8/22/2014
MULTIPLE
8/29/2014
9/12/2014
8/29/2014
9/5/2014
8/29/2014
9/12/2014
8/29/2014
8/29/2014
8/29/2014
MULTIPLE
9/12/2014
9/5/2014
9/12/2014
MULTIPLE
9/12/2014
8/29/2014
MULTIPLE
MULTIPLE
9/5/2014
MULTIPLE
9/12/2014
8/29/2014
MULTIPLE
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
VANGUARD COMPUTERS INC
VANGUARD GROUP
VANGUARD STORAGE RECOVERY LLC
VETIMAGING
VILLAGE OF PLAIN
VISION INSURANCE PLAN OF AMERICA INC
VISTA HIGHER LEARNING
WAITE,PAULA
WE ENERGIES
WEST GROUP
WI DEPT OF CORRECTIONS
WI PHYSICIANS SERVICE INSURANCE CORP
WI TECHNICAL COLLEGE SYSTEM
WORKDAY INC
WYSER ENGINEERING LLC
XEROX CORP
010675
285646
010704
010705
285837
010653
285838
286341
286093
010654
286346
010655
286349
010678
010656
285851
9/5/2014
MULTIPLE
9/12/2014
9/12/2014
8/29/2014
8/29/2014
8/29/2014
9/12/2014
9/5/2014
8/29/2014
9/12/2014
8/29/2014
9/12/2014
9/5/2014
8/29/2014
8/29/2014
$
3,736.95
$
59,849.81
$
16,547.19
$
23,670.00
$
8,298.89
$
3,194.55
$
38,014.98
$
3,454.77
$
2,558.77
$
7,211.90
$
229,033.57
$ 1,058,850.37
$
37,112.00
$
218,432.71
$
3,375.00
$
11,526.99
TOTAL
$
17,309.50
4,110.36
2,652.88
15,230.84
98,861.87
11,264.00
57,025.78
9,908.52
6,766.00
57,127.00
4,733.47
8,850.11
4,601.86
89,498.18
3,583.50
35,521.75
6,028.92
3,120.67
5,904.64
5,151.21
3,148.66
2,813.68
5,862.60
6,111.18
3,660.00
104,305.83
5,362.50
62,498.50
2,688.32
2,727.88
11,418.24
9,815.88
2,683.00
70,132.00
28,112.50
9,550.00
110,758.64
7,333,623.23
39
Madison College
SCHEDULE OF CHECKS ISSUED
FOR THE PERIOD 08/16/14-09/15/14
FY 2014-15
Month
Check Numbers Used
Number
Issued
Amount
ACCOUNTS PAYABLE CHECKS – (General Ledger)
Balance
284130 - 285467
1,338
$
5,380,004.79
Aug 16, 2014-Sep 15, 2014
285468 - 286375
908
$
4,570,939.88
2,246
$
9,950,944.67
010409 - 010609
208
$
4,016,587.66
Aug 16, 2014-Sep 15, 2014
010610 - 010711
Aug 16, 2014-Sep 15, 2014-Dental
102
4
$ 3,151,372.83
$
102,175.66
314
$
7,270,136.15
517711 - 517974
264
$
154,261.82
Aug 16, 2014-Sep 15, 2014
517975 - 518212
Aug 16, 2014-Sep 15, 2014 E-Refunds
238
$
$
85,979.66
15,542.95
502
$
255,784.43
PURCHASING CARD TOTAL
$
368,056.70
ELECTRONIC SALES TAX TOTAL *July 2014
$
3,686.43
Total to Date
ACCOUNTS PAYABLE ACH TRANSFERS – (General Ledger)
Balance
Total to Date
STUDENT REFUND CHECKS
Balance
Total to Date
PAYROLL
Balance
Electronic Transfer
Aug 16, 2014-Sep 15, 2014
Electronic Transfer
101196- 101236
698027- 703865
101237- 101248
703866- 707283
37
4,490
14
3,420
9,827
$12,129.02
$4,896,525.84
$5,807.04
$4,867,851.92
$12,157,811.30
The gross pay from Aug 16, 2014 to Sep 15, 2014 was $ 7,864,891.38
40
THE PRESIDENT RECOMMENDS APPROVAL OF THE EMPLOYMENT OF PERSONNEL
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Cary Walker
Information Technology Instructor
September 4, 2014
$85,960/annual
Faculty
FT
Health Education Building
Bachelors – Computer Science
Winona State University
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Patricia Carringi
Program Planner
September 8, 2014
$27.20/hour
PSRP
PT
Truax Campus
Bachelors – Psychology
Masters – Industrial/Organizational Psychology
Bradley University
Roosevelt University
Where
License
Certifications
Experience
2+ years Senior Application Developer
10+ years Senior Software Engineer
8+ years Software Engineer
5+ years Career/HR Consultant
3+ years HR Consultant – Independent Contractor
2+ years Counselor
41
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Kelly Knueve
Program Planner (Veteran Affairs Navigator)
September 15, 2014
$27.20/hour
PSRP
FT
Truax Campus
Bachelors – Sociology
Masters – Counseling Psychology
UW Madison
WTCS Part Time Provisional Certification
2+ years Academic Advisor (casual at Madison College)
6+ years Adjunct Faculty
2+ years School Guidance Counselor
Robert Arnold
Industrial Maintenance Instructor
September 29, 2014
$88,936/annual
Faculty
FT
Truax Campus
Associates – Electro Mechanical Technology
Bachelors – Computer Science
Southwest Technical College
Lakeland College
4+ months PT Instructor at Madison College
14+ years Senior Electrical Engineer
11+ years Lead Electrician/Electrical Engineering Technician
6+ years Heavy Vehicle Mechanic
42
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Laurie Popp
Benefits/Payroll Analyst
September 29, 2014
$27.20/hour
PSRP
FT
Truax Campus
Associates – Business Management
Madison Area Technical College
Name
Title
Start Date
Salary
Type
PT/FT
Location
Degree
Where
License
Certifications
Experience
Jill Spilde
Administrative Assistant to the Vice President
September 29, 2014
$68,987/annual
Administration
FT
Truax Campus
Associates – Administrative Assistant
Madison Area Technical College
Human Resources Certificate
2+ years Benefits Analyst
14+ years Payroll Supervisor
9+ years Executive Assistant
7+ years Administrative Assistant
2+ years PT Faculty at Madison College
43
THE PRESIDENT RECOMMENDS APPROVAL OF RESIGNATIONS AND SEPARATIONS
EMPLOYEE
POSITION
EFFECTIVE DATE
Kristin Long
Senior Program Coordinator
September 5, 2014
Carrie Chisholm
PT Community/Corporate Learning Liaison
September 5, 2014
Annette Jensen
Project Leader
September 13, 2014
Alanna Medearis
Program Specialist
September 22, 2014
Casandra Breunig
Web Content Coordinator/Editor
September 26, 2014
44
THE PRESIDENT RECOMMENDS APPROVAL OF RETIREMENT
EMPLOYEE
POSITION
EFFECTIVE DATE
David Hendrix, Jr.
Groundskeeper/Food Service Asst.
September 5, 2014
YEARS OF
SERVICE
26
45
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
International Travel – Fashion Marketing Learning Tour of Italy
PARTICIPANTS:
Kristen Uttech, Marketing Faculty
TRAVEL DATES:
March 13-22, 2015
PURPOSE:
Field Studies Course in Fashion Marketing
TOTAL ATENDEES:
Maximum of 24 participants
COST:
~$4,580.00/participant (no cost to district)
ISSUE: In an effort to support the development of students’ global and intercultural
competencies, Madison College supports the opportunity for students to participate in short-term
international learning experiences. These credit and non-credit opportunities allow for students
to gain exposure to the history, culture, and language of world regions through experiential
learning.
In September 2014, the District approved this program with Betty Hurd, Fashion Marketing
Faculty serving as the primary program lead. This request adds Kristen Uttech as the mandatory
second co-lead of the program (co-lead had not been identified at time of first authorization).
Uttech’s travel costs are included in the overall budget collected from student participant fees.
This program is one of the longest regularly-running study abroad experiences at Madison
College. This program provides an opportunity for students and the community to learn about
Italy’s contemporary design, manufacturing and retail industries, and experience the rich cultural
history of Europe. Participants visit historical and cultural sites to deepen their understanding of
another culture, and interact with fashion and business professionals in Italy. This program is
open to both Madison College students and the wider district community. All participants are
engaged in organized learning activities and participate in pre/post learning assessments to
document their growth and development. An optional two-credit course is available for students
interested in earning credit for their participation in the program.
This program has been reviewed and approved by a cross-college International Education
Committee which assessed the program on multiple criteria including educational value, program
leadership, appropriateness of site/location, adequate planning, risk management,
strategic/institutional value, and plan for assessment of learning outcomes and institutional goals.
RECOMMENDATION: The President recommends approval of this international travel.
46
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
International Travel: Guatemala- Building Sustainable Shelter in the
Developing World
PARTICIPANTS:
Bradley McDowell, Psychology Instructor
TRAVEL DATES:
March 14-21, 2015
PURPOSE:
Field Studies Course in Renewable Energy Installation and
Technologies
TOTAL ATTENDEES: Maximum of 15 participants
COST:
~$1,760 per participant (no cost to district)
ISSUE: In an effort to support the development of students’ global and intercultural
competencies, Madison College supports the opportunity for students to participate in short-term
international learning experiences. These credit and non-credit opportunities allow for students
to gain exposure to the history, culture, and language of world regions through experiential
learning.
In September 2014, the District approved this program with Allie Berenyi, Construction/
Remodeling Instructor serving as the primary program lead. This request adds Bradley
McDowell as the mandatory second co-lead of the program (co-lead had not been identified at
time of first authorization). McDowell currently serves as the Madison College International
Education fellow, and has worked closely with the Center for International Education to develop
learning assessments to measure students’ global learning during study abroad experiences.
This service learning program was developed as an outcome of the 2010-2014 U.S. Dept. of
State Capacity Building for Study Abroad grant administered by Madison College. This course
will engage students in applied sustainable design and engineering by developing strategies for
building affordable, sustainable and durable shelter in a developing world context. All faculty
travel and participation in this program will be covered by student program fees. The program
will take place over spring break, with no interruption in classes.
This program has been assessed on multiple criteria including educational value, program
leadership, appropriateness of site/location, adequate planning, risk management, strategic/
institutional value, and plan for assessment of learning outcomes and institutional goals. The
Center for International Education and the School of Applied Technologies fully support this
program.
RECOMMENDATION: The President recommends approval of this international travel.
47
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
International Travel: Dental Hygiene Care in Ambergris Caye, Belize
PARTICIPANTS:
Heidi Petersen, Dental Hygiene Instructor
Sue Kloosterboer, Dental Hygiene Instructor
TRAVEL DATES:
March 14-21, 2015
PURPOSE:
Field Studies Course in Dental Hygiene Care
TOTAL ATTENDEES: Maximum of 12 participants
COST:
No Cost to District, $2,700 per student in program fees
ISSUE: In an effort to support the development of students’ global and intercultural competencies,
Madison College supports the opportunity of students to participate in short-term international learning
experiences. These credit and non-credit opportunities allow for students to gain exposure to the history,
culture, and language of world regions through experiential learning.
During the program to Belize, students will be exposed to the Belizean culture and have an opportunity to
provide preventive dental hygiene services in a variety of venues. Under the supervision of a dentist and
dental hygiene instructors, students will provide prophylaxis, fluoride, x-rays, dental sealants and oral
health education and classroom oral health instruction to the school children of Holy Cross School in San
Mateo, Ambergris Caye, Belize. Holy Cross School coordinates a “Smile Center” volunteer-run dental
clinic with three dental chairs and other dental equipment to support free dental care for children in the
region. The Roman Catholic School in San Pedro, Ambergris Caye will provide an opportunity for
classroom oral health education. Upon completion of travel, students will be responsible to submit a
comprehensive reflective journal of events including a photo presentation, and participate in a group
discussion of the experience with other participants.
By participating in this program, students will have opportunities to learn to develop and expand the
Madison College Core Abilities of Communication and Critical Thinking Skills, Global and Cultural
Perspective and Self-management and Social Interaction. They will also meet Dental Hygiene program
outcomes of Ethics and Professionalism; Promoting Oral Health; and Patient/Client Care in the areas of
Infection Control, Assessment, Planning, Implementation and Evaluation. Areas of the Global Studies
Certificate that will be addressed are Cultural Awareness, Intercultural Communications, International
Travel, Global Citizenship and Global Work Skills.
Heidi Petersen and Sue Kloosterboer, Madison College Dental Hygiene faculty members, visited the
school in May 2014 to determine viability of a student service learning trip. The school was visited and
lengthy discussions took place with the school staff. Lodging, transportation, food, safety and logistics
were reviewed onsite.
This program has been assessed on multiple criteria including educational value, program leadership,
appropriateness of site/location, adequate planning, risk management, strategic/institutional value, and
plan for assessment of learning outcomes and institutional goals.
RECOMMENDATION: The President recommends approval of this international travel.
48
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
International Travel: Jamaica Service Learning
PARTICIPANTS:
Tammy Gibbs, Education Abroad Coordinator
Diane Reinfeldt, Nursing Instructor
TRAVEL DATES:
March 14-22, 2015
PURPOSE:
Program leaders for Nursing service learning study abroad program
TOTAL ATTENDEES: Maximum of 12 students
COST:
Per student program fee of $1,350
CONTACT:
Terry Webb, Provost – 246-6270
Geoff Bradshaw, International Education Director – 246-6165
ISSUE: In an effort to support the development of students’ global and intercultural competencies,
Madison College supports the opportunity of students to participate in short-term international learning
experiences. These credit and non-credit opportunities allow for students to gain exposure to the history,
culture, and language of world regions through experiential learning.
In September 2010 Madison College was awarded a three-year grant from the U.S. Department of State
Bureau of Education and Cultural Affairs (ECA) to conduct a program of Capacity Building for Study
Abroad. Madison College served as the lead institution of this award, promoting the development of new
faculty-led study abroad programs in Central America and the Caribbean focusing on renewable energy,
engineering and sustainable development. One of the outcomes of that award was the development of
this service learning program in rural Jamaica. The first program at the site took place in January 2014,
and the college seeks to build on this success with a spring break 2015 program at the same location.
Tammy Gibbs, Education Abroad Coordinator, and Diane Reinfeldt, Madison College Nursing Instructor,
have been selected to lead this service learning program in conjunction with faculty from Moraine Park
Technical College and Lakeshore Technical College. General fund will be used to cover costs of the
Education Abroad Coordinator’s travel, and all other associated costs will be covered via student program
fees (cost to students participating in the experience is estimated at $1,350 plus airfare).
On site logistics will be supported by the Blue Mountain Project (BMP), a non-profit organization created
to support community and economic development in this rural region of Jamaica and the same
organization with which Madison College worked for the 2014 program. BMP's priority program areas
are the provision of clean water and quality health care, improving literacy, and economic development.
Diane Reinfeldt was selected by the Nursing Program faculty to be part of a team to develop new study
abroad and cultural learning opportunities for health students. Tammy Gibbs will continue to build
relationships in the community on behalf of the Center for International Education. This program will
take place during spring break with no disruption of classes.
RECOMMENDATION: The President recommends approval of this international travel.
49
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
International Travel – Spanish Language Program in Costa Rica
PARTICIPANTS:
Eric Baxter, Spanish Language Instructor
TRAVEL DATES:
May 16 – June 13, 2015
PURPOSE:
Summer study abroad program for Spanish language immersion
TOTAL ATENDEES:
Maximum of 25 participants
COST:
Approximately $2,975 - $3,131/participants, depending on total
number of students (no cost to district)
CONTACT:
Terry Webb, Provost – 246-6270
Geoff Bradshaw, International Education Director – 246-6165
ISSUE: In an effort to support the development of students’ global and intercultural
competencies, Madison College supports the opportunity for students to participate in short-term
international learning experiences. These credit and non-credit opportunities allow for students
to gain exposure to the history, culture, and language of world regions through experiential
learning.
This 4-week program of study is designed to provide intensive Spanish language instruction for
Madison College students at the Costa Rican Culture and Language Institute (Instituto de Cultura
y Lengua Costarricense, ICLC). Madison College has been sending students annually to ICLC
as a summer location since 2013. ICLC offers small class sizes and extracurricular programming
for students. Founded in 1992, ICLC is a Spanish Language Institute specialized in teaching
Spanish as a second language. ICLC is housed on an ecological campus located in Alajuela, a
city of approximately 50,000 located near the international airport. The World Languages
Department has nominated Eric Baxter, a full-time Spanish faculty, to chaperone and teach this
course on behalf of Madison College. Students will earn 4 college-transfer credits in Spanish
language (beginning-advanced) and an option to earn an additional 2 associate-degree credits in
Conversational Spanish.
This program has been established as a standing annual offering by a cross-college International
Education Committee which assessed the program on multiple criteria including educational
value, program leadership, appropriateness of site/location, adequate planning, risk management,
strategic/institutional value, and plan for assessment of learning outcomes and institutional goals.
RECOMMENDATION: The President recommends approval of this international travel.
50
MADISON AREA TECHNICAL COLLEGE
DATE:
October 8, 2014
TOPIC:
International Travel: Belize Renewable Energy for International Development
PARTICIPANTS:
Joel Shoemaker, Apprenticeship Instructor
TRAVEL DATES:
May 20-29, 2015
PURPOSE:
Field Studies Course in Renewable Energy Installation and Technologies
TOTAL ATTENDEES: Maximum of 15 participants
COST:
No Cost to District ($2,100 - $2,500 per participant in program fees)
ISSUE: In an effort to support the development of students’ global and intercultural competencies,
Madison College supports the opportunity for students to participate in short-term international learning
experiences. These credit and non-credit opportunities allow for students to gain exposure to the history,
culture, and language of world regions through experiential learning.
In September 2010 Madison College was awarded a three-year grant from the U.S. Department of State
Bureau of Education and Cultural Affairs (ECA) to conduct a program of Capacity Building for Study
Abroad. Madison College served as the lead institution of this award, promoting the development of new
faculty-led study abroad programs in Central America focusing on renewable energy, engineering and
sustainable development. One of the outcomes of this project is that Madison College has collaborated
with two other regional community colleges (Lakeshore Technical College in Wisconsin and Heartland
Community College in Illinois) to offer a service learning program focused on renewable energy
applications in rural Belize. This three-school Belize program ran successfully in May 2013 and May
2014, and the three colleges plan to repeat the offering in May 2015.
Joel Shoemaker will co-lead this program in cooperation with faculty from both Lakeshore Technical
College and Heartland Community College. Shoemaker was selected in 2010 to receive training and
support for the development of a new international service learning program as part of the ECA Capacity
Building for Study Abroad award. The program has been developed in close cooperation with Madison
College’s Center for International Education using a nationally-recognized model of best practices in
program development. On-site logistical support and program content have been developed in
cooperation with the University of Belize and the Institute for Sustainable International Studies (ISIS).
All costs of Shoemaker’s travel and participation in this program will be covered by student program fees.
This program has been assessed on multiple criteria including educational value, program leadership,
appropriateness of site/location, adequate planning, risk management, strategic/institutional value, and
plan for assessment of learning outcomes and institutional goals. The Center for International Education
and the School of Applied Technologies fully support this program.
RECOMMENDATION: The President recommends approval of this international travel.
51