THE UNIVERSITY OF VERMONT

THE
UNIVERSITY
OF
VERMONT
Board of Trustees
May 15–16, 2015
The University of Vermont
May 15-16, 2015 Board Book
Table of Contents
Name of Document
PDF Page Number
Board of Trustees Meeting Schedule ............................................................................................... 4
President’s Memo ............................................................................................................................ 6
Tabular Summary of Strategic Action Items ................................................................................... 8
Meeting Schedule with Agendas ................................................................................................... 10
COMMITTEE OF THE WHOLE
Meeting Agenda ............................................................................................................................. 14
Executive Summary ....................................................................................................................... 16
Draft February 6, 2015 Meeting Minutes ...................................................................................... 18
 Board Chair’s Report ........................................................................................................ 32
 Appendix A – Committee on Board Governance Charge................................................. 33
 Appendix B – Presidential Housing Work Group Charge ................................................ 34
Alumni Association President’s Report ......................................................................................... 35
Faculty Senate President’s Report ................................................................................................. 37
Graduate Student Senate President’s Report ................................................................................. 39
Staff Council President’s Report ................................................................................................... 42
Student Government Association President’s Report .................................................................... 43
Consent Agenda ............................................................................................................................. 46
 Appendix A – Amended Conflict of Interest Policy ......................................................... 47
Annual Strategic Capital Planning Update .................................................................................... 55
EDUCATIONAL POLICIES AND INSTITUTIONAL RESOURCES
Meeting Agenda ............................................................................................................................. 56
Executive Summary ....................................................................................................................... 58
Draft February 6, 2015 Meeting Minutes ...................................................................................... 61
 Appendix A – Equal Employment Opportunity/Affirmative Action Policy Statement.... 68
 Appendix B – Equal Opportunity in Ed. Programs & Activities & Non-Harassment ...... 71
Academic Excellence Goal # 8: Increase Enrollment in Graduate & Professional Programs ....... 74
Consent Agenda ............................................................................................................................. 86
 Appendix A – Proposed Changes to College of Medicine (COM) Faculty Handbook .... 88
 Appendix B – Proposed Changes to the Diversity Statement ........................................... 90
Memo Regarding Proposed Changes to COM Faculty Handbook ................................................ 92
Educational Policies and Institutional Resources Committee Work Plan ..................................... 94
BUDGET, FINANCE AND INVESTMENT
Meeting Agenda ............................................................................................................................. 95
Executive Summary ....................................................................................................................... 97
Draft April 13, 2015 Meeting Minutes ........................................................................................ 101
Consent Agenda ........................................................................................................................... 108
*Some documents may have page numbers displayed that do not correspond to their page number in this PDF.

The University of Vermont
May 15-16, 2015 Board Book
FY 2016 General Fund Budget Proposal ..................................................................................... 113
 Appendix A – Total Projected Operating Budget FY 2015 & FY 2016 ......................... 114
 Appendix B – Comparison to FY 15 & Review of Major Assumptions for FY 16 ....... 116
 Appendix C – FY 2016 General Fund Budget Proposal ................................................. 120
 Appendix D – Comparison of Student Costs, FY 2015 - FY 2016................................. 121
 Appendix E – FY 2016 Proposed Room/Meal Rates and Fees ...................................... 122
 Appendix F –Tuition & Cost of Attendance Comparator Data ...................................... 123
Net Asset Balances as of June 30, 2014 Adjusted for Potential STEM Encumbrance ................ 131
Budget, Finance and Investment Committee Work Plan ............................................................. 132
VERMONT AGRICULTURAL COLLEGE BOARD
Meeting Agenda ........................................................................................................................... 133
Executive Summary ..................................................................................................................... 134
Draft February 7, 2015 Meeting Minutes .................................................................................... 135
UNIVERSITY OF VERMONT BOARD
Meeting Agenda ........................................................................................................................... 136
Executive Summary ..................................................................................................................... 137
Draft February 7, 2015 Meeting Minutes .................................................................................... 138
FULL BOARD
Meeting Agenda ........................................................................................................................... 140
Draft March 16, 2015 Meeting Minutes ...................................................................................... 141
 Appendix A – Standing Committees Assignments Chart ............................................... 148
 Appendix B – Other Committees and Work Groups Assignments Chart ....................... 149
 Appendix C – University Bylaws ................................................................................... 150
 Appendix D – Resolution Regarding Delegation of Board Authority ............................ 158
Consent Agenda ........................................................................................................................... 162
 Appendix A – Conflict of Interest Policy ....................................................................... 169
 Appendix B – Proposed Changes to COM Faculty Handbook ....................................... 177
 Appendix C – Proposed Changes to the Diversity Statement ......................................... 179
REPORTS
Grant and Contract Awards ......................................................................................................... 181
Provost’s Report .......................................................................................................................... 192
Annual Research Report .............................................................................................................. 195
Annual Graduate Education Report ............................................................................................. 205
Annual Academic Advising Report ............................................................................................ 211
Capital Projects Progress Report ................................................................................................. 213
Report of the Curricular Affairs Committee of the Faculty Senate ............................................. 217
Wilbur Trust Investment Pool Review......................................................................................... 227
*Some documents may have page numbers displayed that do not correspond to their page number in this PDF.

THE UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES MEETING SCHEDULE
May 15-16, 2015
Dudley H. Davis Center
590 Main Street, Burlington, Vermont
Friday, May 15, 2015
8:00 a.m. – 11:30 a.m.
COMMITTEE OF THE WHOLE
Silver Maple Ballroom (401)
11:45 a.m. – 1:15 p.m.
LUNCH
1:30 p.m. - 3:30 p.m.
BUDGET, FINANCE AND INVESTMENT COMMITTEE
Silver Maple Ballroom, (401)
1:30 p.m. - 3:30 p.m.
EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES
COMMITTEE
Livak Ballroom (417-419)
3:45 p.m. – 5:15 p.m.
COMMITTEE OF THE WHOLE
Silver Maple Ballroom (401)
Saturday, May 16, 2015
7:30 a.m. - 8:00 a.m.
VERMONT AGRICULTURAL COLLEGE BOARD
Chittenden Bank Room (413)
7:30 a.m. - 8:00 a.m.
UNIVERSITY OF VERMONT BOARD
Boulder Society Room (411)
8:00 a.m. – 10:30 a.m.
BOARD OF TRUSTEES
Livak Ballroom (417-419)
Office of the President
May 6, 2015
From: E. Thomas Sullivan, President
To:
Board of Trustees
Re:
Annual Board Meeting, May 15-16, 2015
Enclosed are materials related to next week’s Board of Trustees meeting. Standing Committees
of the Board will meet throughout the day on Friday. Over the noon hour, we will attend a
groundbreaking ceremony for the STEM Complex (lunch provided following the ceremony).
The UVM and Vermont Agricultural College Boards will meet on Saturday, followed by the Full
Board. All meetings will be held in the Dudley H. Davis Center.
Commencement activities begin Saturday evening with the Honorary Degree dinner and
continue through lunch on Sunday following the main graduation ceremony. This year’s
celebration will mark our 214th Commencement Exercise. I hope your schedule will permit you
to attend as many events as possible.
Appended to this memo is a tabular summary that offers a succinct overview of all strategic
action items coming before the Board. The summary, the individual committee meeting agendas,
and accompanying memos provide an excellent overview of key issues and decisions before the
Board. Rather than review individual agendas, I want to draw your attention to several key
University-wide strategic discussion and action items before the Board:
•
The Committee of the Whole will meet two times (under a single agenda with recess at time
certain). At the Friday morning session, in addition to routine reports from each of the
Governance Leaders, the Committee will receive a report from UVM Foundation President
and CEO Rich Bundy. Vice President Tom Gustafson will offer an update on strategic capital
planning and our academic presentation will showcase Alternative Spring Break (ASB) and
feature four ASB student leaders who will discuss their participation in ASB and how it has
enhanced their overall educational experience. Time is reserved for an executive session at
the end of the morning session to discuss contracts with action anticipated following.
The Committee will reconvene on Friday afternoon in executive session to discuss contracts
and the evaluation of a public officer. Action is anticipated following.
•
The Educational Policy & Institutional Resources (EPIR) Committee will convene on Friday
afternoon and be asked to consider action items endorsed by the Faculty Senate, a proposed
amendment to the College of Medicine Faculty Handbook, and to adopt revisions to the
University’s statement on Why Diversity is an Academic and Institutional Strategic Priority.
The Committee will receive a presentation on Academic Excellence Goal #8 which calls for
increasing enrollment in graduate and professional programs. Time will be reserved to
address questions pertaining to the Provost’s report and annual reports on Research, Graduate
Education and Academic Advising.
•
The Budget, Finance & Investment (BFI) Committee will convene on Friday afternoon to
review and discuss the administration’s recommended FY 2016 budget, including tuition and
student fees and room and meal rates. Included as attachment 3 in the Committee section of
the meeting materials is a detailed memorandum outlining the budget proposal. The
Committee will be asked to amend its prior authorization of the Chiller Plant Expansion
Project as the original estimate was generated prior to detailed planning for the STEM
Complex and student housing projects were underway. Vice President for Finance and
Treasurer Richard Cate will offer updates on the University’s post-retirement medical
benefits plan and its financial impact on the Statement of Net Position and efforts to gather
information to inform a future discussion about the merits of a Minimum Liquidity Policy.
The Committee will receive a report from the Investment Subcommittee and consider
recommended action items.
•
The UVM Board and Vermont Agricultural College Board will convene on Saturday
morning and elect their officers for the year.
•
At the Full Board meeting on Saturday morning, an opportunity for public comment will be
offered followed by committee reports from meetings held the previous day as well as from
meetings held off-cycle. The Full Board will act on the consent agenda of recommended
action items.
•
Lastly, I would like to call to your attention each of the reports provided in the last section of
the Board book.
Chair Debbie McAneny, Leslie and I will host a cocktail reception on Friday night at the
Waterman Manor, at which senior leaders, deans and committee liaisons have been invited to
join us. We look forward to seeing everyone next week.
TABULAR SUMMARY OF STRATEGIC ACTION ITEMS
Board of Trustees, May 15-16, 2015
NOTE: “Strategic” in this context is defined as a matter that has significant strategic, fiduciary, or policy implications for UVM.
ITEM
COMMITTEE
EXECUTIVE
SUMMARY
STRATEGIC,
POLICY OR
FIDUCIARY
IMPLICATIONS
Fiduciary; Policy
As recommended by the
Audit Committee,
amendment to include
language clarifying where
questions relate to the policy
may be directed.
Presidential
Committee of the
Annual performance and
Fiduciary, Strategic
Evaluation
Whole
compensation review
College of Medicine
Educational Policy Adoption of amendments to Policy
Faculty Handbook
& Institutional
Handbook establishing a
Resources
new Faculty Scientist
Pathway
Strategic, Policy
Diversity Statement
Educational Policy Adoption of revised
& Institutional
statement on Why Diversity
Resources
is an Academic &
Institutional Strategic
Priority to incorporate tenets
from Our Common Ground
and better align with
sustained efforts regarding
strategic diversity
engagement.
*Executive Session items not included except for annual presidential evaluation
Trustee Conflict of
Interest Policy
Committee of the
Whole
RELATED
MATERIALS
PRESENTER(S)
Attachment 7 &;
Appendix A
Audit Chair
Rocheleau
Attachment 7
Board Chair McAneny
Attachment 3;
Appendix A &
Attachment 4
College of Medicine
Dean Morin
Attachment 3;
Appendix A
Vice President
Heading-Grant
TABULAR SUMMARY OF STRATEGIC ACTION ITEMS
Board of Trustees, May 15-16, 2015
NOTE: “Strategic” in this context is defined as a matter that has significant strategic, fiduciary, or policy implications for UVM.
ITEM
COMMITTEE
EXECUTIVE
SUMMARY
FY 2016 General
Fund Budget; Tuition,
Fees
Budget, Finance &
Investment
Resolutions seeking
approval of General Fund
budget and proposed tuition,
room and board, and fees
Chiller Plant
Expansion Project
Budget, Finance &
Investment
Resolution amending prior
authorizations related to
expenditures for Chiller
Plant Expansion Project
STRATEGIC,
POLICY OR
FIDUCIARY
IMPLICATIONS
RELATED
MATERIALS
PRESENTER(S)
Strategic; Fiduciary
Attachments 2 & 3;
Appendices A-F
Fiduciary
Attachments 2 & 4
Provost Rosowsky;
Vice President for
Finance Cate;
Budget Director
Citarella
Vice President for
Finance Cate;
Director of Capital
Planning Vaughan
*Executive Session items not included except for annual presidential evaluation
UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
May 15-16, 2015
The Dudley H. Davis Center
590 Main Street
Burlington, Vermont
Friday, May 15, 2015
8:00 a.m. – 11:30 a.m.
COMMITTEE OF THE WHOLE
Silver Maple Ballroom, 401 Dudley H. Davis Center
Item
Discussion Leader
Call to Order
Approval of the February 6, 2015 meeting minutes
Chair’s Report
President’s Report
Foundation CEO & President’s Report
Alumni Association President’s Report
Faculty Senate President’s Report
Graduate Student Senate President’s Report
Staff Council President’s Report
Student Government Association President’s Report
Action Items
• Resolution Approving Amended Trustee Conflict of
Interest Policy
• Resolution Approving Contract with SymQuest
Group, Inc.
Acknowledgement of Grants and Contract Awards
Report
Annual Strategic Capital Planning Update
Break
Academic Presentation
Alternative Spring Break
Debbie McAneny
Debbie McAneny
Thomas Sullivan
Rich Bundy
Kristina Pisanelli
Julie Roberts
Lane Manning
Renee Berteau
Aya AL-Namee
Jason Maulucci
Dale Rocheleau
Time
8:00 a.m.
8:00-8:03
8:03-8:08
8:08-8:13
8:13-8:33
8:33-8:38
8:38-8:43
8:43-8:48
8:48-8:53
8:53-8:58
8:58-9:08
Richard Cate
Debbie McAneny
9:08-9:10
Tom Gustafson
Bob Vaughan
9:10-9:30
Laura Megivern
Hannah Martin
Emily Howe
Sarah Richardson
Shannon Smith
Debbie McAneny
Debbie McAneny
9:30-9:40
9:40-10:10
Executive Session*
10:10-11:15
Other Business
11:15-11:30
• Resolution Authorizing Sale of Property
• Resolution Regarding On-Campus Student Housing
Recess
11:30 a.m.
* The Chair will entertain a motion to enter into executive session for the purpose of discussing
contracts. Action is anticipated following executive session.
11:45 a.m. – 1:15 p.m.
STEM GROUNDBREAKING/LUNCH
Cook Life Sciences Building Plaza
1:30 p.m. – 3:30 p.m.
BUDGET, FINANCE AND INVESTMENT COMMITTEE
Silver Maple Ballroom, 401 Dudley H. Davis Center
Item
Discussion Leader
Call to Order
Approval of the April 13, 2015 meeting minutes
Report of the Investment Subcommittee
• Endowment Performance Update
• Asset Allocation Update
• Socially Responsible Investing Advisory Council
Update
• Resolution Reaffirming Divestiture from Sudan
Resolution Approving Investment Advisor Contract
David Daigle
Don McCree
Time
1:30 p.m.
1:30-1:35
1:35-1:50
Claire Burlingham
Don McCree
1:50-1:55
Vice President’s Report
• Third Quarter General Fund Budget to Actuals
GASB 45: Update on Post-Retirement Medical Benefits
(discussion)
Richard Cate
Alberto Citarella
Richard Cate
1:55-2:05
Minimum Liquidity Policy (discussion)
David Daigle
Richard Cate
Richard Cate
Bob Vaughan
Capital Projects (action)
• Resolution Authorizing Expenditures for Chiller Plant
Expansion Project
FY 2016 Budget
• Overview of Total Operating Budget
• FY 2016 General Fund Budget Proposal
• Resolutions Approving:
• FY 2016 Tuition Rates
• FY 2016 Room/Meal Rates
• FY 2016 Student Fees
• High School Tuition Rates
• General Fund Budget
Other Business*
• Review of Work Plan
Adjorn
2:05-2:25
2:25-2:35
2:35-2:45
David Rosowsky
Richard Cate
Alberto Citarella
2:45-3:25
David Daigle
3:25-3:30
3:30 p.m.
EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES COMMITTEE
Livak Ballroom, 417-419 Dudley H. Davis Center
Item
Discussion Leader
Time
Call to Order
1:30 p.m.
Approval of February 6, 2015 meeting minutes
Bill Botzow
1:30-1:35
1:30 p.m. – 3:30 p.m.
Provost’s Report
Q&A Routine and Annual Reports
• Annual Research Report
• Annual Graduate Education Report
• Annual Academic Advising Report
• Capital Projects Progress Report
Update on the University Marketing Effort
Academic Excellence Goal # 8
Increase Enrollment in Graduate & Professional
Programs
Report by the Faculty Senate Curricular Affairs
Committee Chair
David Rosowsky
1:35-2:05
Richard Galbraith
Cindy Forehand
Brian Reed
Bob Vaughan
David Rosowsky
Cindy Forehand
2:05-2:10
2:10-2:40
Cathy Paris
2:40-2:45
Action Items
• Resolution Approving a Minor in Art
• Resolution Approving a M.S. Degree Program in
Complex Systems and Data Science
• Resolution Approving an Undergraduate Certificate
in Teaching English to Speakers of Other Languages
(TESOL)
• Resolution Approving a Food Systems Ph.D.
Program
• Resolution Approving a Pre-Actuarial Academic
Certificate
• Resolution Adopting “Faculty Scientist Pathway”
Amendment to College of Medicine Faculty
Handbook
• Resolution Approving Revised Diversity Statement
Tuition for High School Student Enrollment at UVM
Career Services Work Group Update
Other Business*
• Review of Workplan
Adjourn
*Executive Session as needed.
3:45 p.m. – 5:15 p.m.
Cathy Paris
2:45-3:00
Rick Morin
Wanda Heading-Grant
Cynthia Belliveau
Beth Taylor-Nolan
Frank Cioffi
Bill Botzow
3:00-3:15
3:15-3:20
3:20-3:30
3:30 p.m.
COMMITTEE OF THE WHOLE
Silver Maple Ballroom, 401 Dudley H. Davis Center
Item
Discussion Leader
Time
Reconvene
3:45 p.m.
Executive Session*
Debbie McAneny
3:45-4:15
Other Business
Debbie McAneny
4:15-4:20
• Resolution Approving Dining Contract
Executive Session*
Debbie McAneny
4:20-5:05
Other Business
Debbie McAneny
5:05-5:15
• Resolution Regarding Presidential Evaluation and FY
2016 Compensation
Adjourn
5:15 p.m.
*The Chair will entertain a motion to enter executive session for the purpose of discussing contracts and
the evaluation of a public officer. Action is anticipated following each of the executive sessions.
Saturday, May 16, 2015
7:30 a.m. – 8:00 a.m.
VERMONT AGRICULTURAL COLLEGE BOARD
Chittenden Bank Room, 413 Dudley H. Davis Center
Item
Discussion Leader
Call to Order
Approval of February 7, 2015 Meeting Minutes
Election of Officers – Chair, Vice Chair and Secretary
Other Business*
Adjourn
*Executive Session as needed.
Kesha Ram
Kesha Ram
Chair TBD
Time
7:30 a.m.
7:30-7:35
7:35-7:40
7:40-8:00
8:00 a.m.
7:00 a.m. – 8:00 a.m.
UNIVERSITY OF VERMONT BOARD
Boulder Society Room, 411 Dudley H. Davis Center
Item
Discussion Leader
Time
Call to Order
7:30 a.m.
Approval of February 7, 2015 meeting minutes
David Daigle
7:30-7:32
Wilbur Trust Update
David Daigle
7:32-7:35
Election of Officers-Chair, Vice Chair and Secretary
David Daigle
7:35-7:40
Executive Session*
David Daigle
7:40-7:55
Other Business
David Daigle
7:55-8:00
Adjourn
8:00 a.m.
*The Chair will entertain a motion to enter into Executive Session to discuss the evaluation and
appointment of public officers.
8:00 a.m. – 10:30 a.m.
FULL BOARD
Livak Ballroom, 417-419 Dudley H. Davis Center
Item
Discussion Leader
Call to Order
Approval of March 16, 2015 meeting minutes
Public Comment
Committee Reports
Audit
Educational Policy & Institutional Resources
Budget, Finance & Investment
VT Agricultural College Board
UVM Board
Approval of Consent Agenda
Executive Session*
Other Business
Adjourn
*Executive Session as necessary.
Debbie McAneny
Debbie McAneny
Dale Rocheleau
Bill Botzow
David Daigle
Kesha Ram
David Daigle
Debbie McAneny
Debbie McAneny
Debbie McAneny
Time
8:00 a.m.
8:00-8:05
8:05-8:20
8:20-8:40
8:40-8:45
8:45-8:50
8:50-9:00
9:00-10:15
10:15-10:30
10:30 a.m.
THE UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
COMMITTEE OF THE WHOLE
Chair Deborah McAneny, Vice Chair David Daigle, Secretary Joan Lenes, Cynthia Barnhart, Bill Botzow,
David Brandt, Robert Brennan, Frank Cioffi, Carolyn Dwyer, Richard Gamelli, Bernie Juskiewicz, Samantha
Lucas, Ron Lumbra, Curt McCormack, Donald McCree, Anne O’Brien, Ed Pagano, Kesha Ram, Dale
Rocheleau, Governor Peter Shumlin, President Thomas Sullivan, Donna Sweaney, Tristan Toleno, Lisa
Ventriss, and Jeff Wilson
Friday, May 15, 2015
8:00 a.m. – 11:30 a.m.
Silver Maple Ballroom, (401) Dudley H. Davis Center
AGENDA
Item
Enclosure
Discussion
Leader
Time
2.
3.
4.
Call to Order
Approval of the February 6, 2015 meeting
minutes
Chair’s Report
President’s Report
Foundation CEO & President’s Report
5.
Alumni Association President’s Report
Attachment 2
Kristina Pisanelli
8:33-8:38
6.
Faculty Senate President’s Report
Attachment 3
Julie Roberts
8:38-8:43
7.
Graduate Student Senate President’s Report
Attachment 4
Lane Manning
8:43-8:48
Attachment 5
Attachment 6
Renee Berteau
Aya AL-Namee
Jason Maulucci
8:48-8:53
8:53-8:58
1.
8.
9.
Staff Council President’s Report
Student Government Association President’s
Report
10. Action Items
• Resolution Approving Amended Trustee
Conflict of Interest Policy
• Resolution Approving Contract with
SymQuest Group, Inc.
11. Acknowledgement of Grants and Contract
Awards Report
12. Annual Strategic Capital Planning Update
Break
Attachment 1
Attachment 7;
Appendix A
Attachment 7
Report A
Attachment 8
Debbie McAneny
*8:00 a.m.
8:00-8:03
Debbie McAneny
Thomas Sullivan
Rich Bundy
8:03-8:08
8:08-8:13
8:13-8:33
Dale Rocheleau
8:58-9:08
Richard Cate
Debbie McAneny
9:08-9:10
Tom Gustafson
Bob Vaughan
9:10-9:30
9:30-9:40
THE UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
COMMITTEE OF THE WHOLE
Friday, May 15, 2015
8:00 a.m. – 11:30 a.m.
3:45 p.m. –5:15 p.m.
Silver Maple Ballroom, (401) Dudley H. Davis Center
AGENDA, Continued
13.
Item
Academic Presentation
• Alternative Spring Break
14.
Executive Session**
Enclosure
Discussion Leader
Laura Megivern
Hannah Martin
Emily Howe
Sarah Richardson
Shannon Smith
Debbie McAneny
Time
9:40-10:10
10:10-11:15
Debbie McAneny
11:15-11:30
Other Business
Handout
● Resolution Authorizing Sale of Property
● Resolution Regarding On-Campus Student
Housing
Recess
11:30 a.m.
Reconvene
3:45 p.m.
16. Executive Session**
Debbie McAneny
3:45-4:15
17. Other Business
Debbie McAneny
4:15-4:20
● Resolution Approving Dining Contract
Handout
18. Executive Session**
Debbie McAneny
4:20-5:05
19. Other Business
Debbie McAneny
5:05-5:15
Attachment 7
• Resolution Regarding Presidential
Evaluation and FY 2016 Compensation
Adjourn
5:15 p.m.
*Times are approximate.
**The Chair will entertain a motion to enter into Executive Session for the purpose of discussing contracts
and the evaluation of a public officer. Action is anticipated following each of the executive sessions.
15.
Committee of the Whole - Executive Summary
Friday, May 15, 2015
Prepared by - Deborah McAneny, Chair
Our meeting will begin on Friday morning with routine reports from the Chair and the
President and an annual report by the UVM Foundation President and CEO. Following
these reports, an opportunity for Trustees to ask questions of the Governance Leaders in
response to their written reports will be offered. The Committee will be asked to consider
action items as outlined below and will receive an annual update on strategic capital
planning. The academic presentation will feature Alternative Spring Break. The morning
session will conclude with an executive session to discuss contracts after which action is
anticipated. The Committee will reconvene on Friday afternoon in executive session to
discuss contracts and the evaluation of a pubic officer. Action is anticipated following.
ACTION ITEMS
Approval of Previous Meeting Minutes
The minutes from the February 6, 2015 meeting are included as Attachment 1.
Action: Motion to approve the minutes.
___________________________________________________________________________
Resolution Approving Amended Trustee Conflict of Interest Policy
The Committee will be asked to approve a housekeeping amendment to the Trustee Conflict of
Interest Policy endorsed by the Audit Committee at its meeting on April 27th. The amendment
includes language clarifying where questions related to the policy may be directed.
Action: Resolution approving amendment to the Trustee Conflict of Interest Policy. Attachment
7; Appendix A
Resolution Approving Contract with SymQuest Group, Inc.
In March 2010, the Board approved a five-year contract with SymQuest Group, Inc., a local
vendor, for all copier services on campus. A new RFP was released in January for the same
services which includes equipment lease, maintenance costs and per copy costs. From the seven
vendors who submitted bid proposals, SymQuest Group was the selected vendor.
This new contract has a cost savings to the University departments estimated at 12-17% from the
previous contract and also includes a University rebate to administration by accepting the
ePayables method for all future payments. Estimated rebate of $45,000 for the contract term.
The administration is seeking approval to enter into contract with SymQuest Group for a fiveyear contract beginning May 15, 2015 with an estimated amount not to exceed $3,400,000.
Action: Resolution approving five-year contract with SymQuest Group, Inc. for copier services.
Attachment 7
________________________________________________________________
Committee of the Whole - Executive Summary
May 15, 2015
Page 2
STATUS UPDATES
Annual Strategic Capital Planning Update - Included as Attachment 8 in the meeting
materials is an annual report on strategic capital planning. At the meeting, Vice President for
University Relations and Administration Tom Gustafson, and Director of Capital Planning &
Management Bob Vaughan, will revisit the evaluation process and protocol and offer a review of
logistics and schedules of capital projects.
PRESENTATIONS
Academic Presentation - Alternative Spring Break (ASB) is a recognized Student Government
Association club that sends students on week-long substance-free volunteer trips during the week
of spring break. Participating students address important societal issues while working alongside
community members from across the country. The academic presentation will feature four ASB
student leaders who will discuss their participation in ASB and how it has enhanced their overall
educational experience.
OTHER BUSINESS
Time is reserved at the end of the morning session to discuss contracts after which it is
anticipated the Committee will be asked to approve resolutions regarding a dining contract and
on-campus student housing. Time is also reserved at the end of the afternoon session to discuss
contracts and the evaluation of a public officer after which the Committee will be asked to
approve resolutions regarding Presidential evaluation and FY 2016 compensation and the sale of
property.
ROUTINE REPORTS
Alumni Association President’s Report - Attachment 2
Faculty Senate President’s Report - Attachment 3
Graduate Student Senate President’s Report - Attachment 4
Staff Council President’s Report -Attachment 5
Student Government Association President’s Report – Attachment 6
Grants and Contract Awards Report - Report A
Attachment 1
COMMITTEE OF THE WHOLE
BOARD OF TRUSTEES
UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
A meeting of the Committee of the Whole of the University of Vermont and State Agricultural
College Board of Trustees was held on Friday, February 6, 2015 at 8:00 a.m., in the Silver Maple
Ballroom, Room 401 at the Dudley H. Davis Center.
MEMBERS PRESENT: Chair Debbie McAneny, Vice Chair David Daigle, Secretary Joan
Lenes, Cynthia Barnhart, Bill Botzow, Christopher Bray*, Robert Brennan, Frank Cioffi, Carolyn
Dwyer**, Richard Gamelli, Samantha Lucas, Ron Lumbra, Don McCree, David Potter, Dale
Rocheleau, Donna Sweaney, Tom Sullivan, Raj Thakrar, Lisa Ventriss, Jeff Wilson, and Mark
Young
MEMBERS ABSENT: Carolyn Branagan, Anne O’Brien, Kesha Ram, and Governor Peter
Shumlin
ALSO PARTICIPATING: Provost David Rosowsky, Student Government Association President
Aya AL-Namee, Alumni Association Board of Directors Member Afi Ahmadi, Faculty Senate
President Julie Roberts, Graduate Student Senate President Lane Manning, Staff Council
President Renee Berteau, Professor of English David Jenemann, Professor of Anthropology Luis
Vivanco, Vice President for Finance and Treasurer Richard Cate, Vice President for University
Relations and Administration Tom Gustafson, Vice Provost for Student Affairs Annie Stevens,
Associate Vice President & Director of Athletics Bob Corran, Special Assistant to the President
and Director of State Relations Clarence Davis, Director of Capital Planning and Management
Robert Vaughan, Senior Advisor to the President and Provost John Evans, Vice President for
Executive Operations Gary Derr, Director of Institutional Research John Ryan, Vice President for
Enrollment Management Stacey Kostell, Chief Risk Officer Al Turgeon, and UVM Foundation
CEO & President Rich Bundy
*Present for the afternoon session only.
**Departed the meeting at 5:20 p.m.
Chair Debbie McAneny called the meeting to order at 8:05 a.m.
Approval of Minutes
Chair McAneny presented the October 17, 2014 minutes for approval. A motion was made,
seconded and voted to approve the minutes as presented.
Chair’s Report (see full report appended to minutes, beginning on page 15)
President’s Report
President Sullivan began his brief report by recognizing retiring Trustees. He next highlighted his
Foundation-related travel since October 2014. He also introduced Nancy Mathews, who joined
Committee of the Whole meeting, February 6, 2015
Page 2 of 17
the University in July as Dean of the Rubenstein School of Environment and Natural Resources.
Dean Mathews is a leading environmental scholar and educator who came to the University from
the University of Wisconsin-Madison.
President Sullivan moved on to report that the 2nd Legislative Summit was held on campus
November 18th. Over 100 state legislators, state agency representatives, faculty and students were
in attendance. He then provided a brief update on applications noting that, as of last week, over
25,000 applications were received for 2,355 seats. He thanked Vice President for Admissions
Stacey Kostell for facilitating record application numbers. President Sullivan next acknowledged
student Connor Luong, who is shadowing the President for his first day of a job-shadowing
exercise. President Sullivan also reported that Josh Speidel, a UVM basketball recruit in the class
of 2019, was recently injured in an automobile accident and remains in critical, but stable,
condition. He wished Josh a swift and complete recovery. President Sullivan concluded his report
by recalling that the University has hosted several distinguished speakers this semester, including
Salman Rushdie, Wil Haygood and Alan Alda.
Governance Leaders Reports
Chair McAneny invited Student Government Association (SGA) Aya AL-Namee to provide her
last report. President AL-Namee reported SGA is currently collaborating with numerous
departments to organize Healthy Relationship Week, Equity Week and Earth Week. They have
also selected the next student Trustee, David Brandt. SGA has been pleased to be involved with
the process to review the academic calendar, and the SGA Academic Affairs Committee is
working to communicate the changes to students and collect feedback. SGA will also be holding
a campaign to encourage students to participate in professor evaluations. President AL-Namee
next reported that SGA’s Public Relations Committee is compiling a list of on and off-campus
resources to support and advocate for victims of sexual assault. SGA is moving forward with
transitioning its budget model and will be holding a workshop to address issues or questions
regarding the application process. President AL-Namee was pleased to announce that, after a
redistricting process, Ward 8 will include approximately 70% of UVM students, which will offer
a new platform for interaction and collaboration with Burlington residents. President AL-Namee
closed her remarks by advocating for the Students Climate Culture who has recommended that
the University divest from fossil fuels. She encouraged the Board to ensure that the group is
heard.
Chair McAneny asked President AL-Namee what advice she would give the incoming SGA
President. President AL-Namee answered that she would encourage the President to complete
required courses prior to taking office to assist with time management.
Alumni Association Board of Directors Member Afi Ahmadi provided the Alumni Association
report on behalf of President Kristina Pisanelli. He reported that Alumni continue to express
interest in being involved in career services assistance. Nearly 8,000 alumni members participate
in the LinkedIn career support group. The Alumni Association is also partnered with the Career
Services Center, and they have recently developed a shadow program where 50 alumni have
volunteered to have students shadow them for a business day. Mr. Ahmadi next reported that the
Affinity Program continues to grow with the launch of new affinity groups occurring at twice the
Committee of the Whole meeting, February 6, 2015
Page 3 of 17
rate of original predictions. Regarding the demolition of Chittenden/Buckham/Wills (CBW)
residence hall, he reported that the Alumni Association is planning a social media engagement
campaign inviting six decades of alumni to share their experience in the halls. Alumni will also
be offered the opportunity to purchase a commemorative CBW brick. On behalf of the Alumni
Association, he thanked the Board for its commitment and dedication to the UVM Alumni House
project.
Faculty Senate President Julie Roberts highlighted Faculty Senate engagement with students. She
reported that the Faculty Senate Student Affairs Committee continues to review the academic
calendar to determine ways it might be shifted to increase student academic rigor and to
encourage healthy choices. The Executive Council and Faculty Senate Officers have been
participating in the evaluation in teaching project to encourage a more broad-based and stringent
look at UVM teaching. President Roberts noted that she, along with Vice President Stephanie
Kaza, have appreciated the opportunity to attend meetings of the Board of Trustees’ Career
Services Work Group. She next reported that the Faculty Senate Financial and Physical Planning
Committee continues to work on ensuring communication between central administration and
faculty, especially regarding the Incentive Based Budgeting (IBB) model. President Roberts
expressed pride to report that a successful faculty book reception took place in December and
referred to an online brochure on the President’s webpage that highlights the event. She next
reported that on Monday, February 9, the Senate is scheduled to vote on the second general
education requirement: sustainability. Finally, President Roberts reported that Faculty Senate
President-elect Lisa Aultman-Hall will take office July 1st.
Trustee Bill Botzow asked President Roberts whether she believes that academic rigor and wellbeing are connected. President Roberts replied that the two are definitely connected. She added
that there is a need to look into how to structure the academic calendar to de-emphasize when
students tend to make bad choices.
Trustee David Daigle asked President Roberts how she feels the IBB initiative is going.
President Roberts replied that a year from now would be a better time to opine on the success of
the initiative, as it is running simultaneously with the current budget model. However, she said
that she is encouraged that both the Faculty Senate and the Administration are discussing
possible unintended effects of IBB and brainstorming on how they might address those before
they occur.
Graduate Student Senate (GSS) President Lane Manning provided a brief report. He highlighted
that Vice President for Research Richard Galbraith invited him to explore local resources and
opportunities, which President Manning hopes more graduate students will explore. One of the
resources was the Burlington Generator, located in Memorial Auditorium, which serves as a
space to support science, art and creativity. President Manning next reported that, in the area of
career services, the GSS held a successful professional development event that focused on
resumes and locating jobs. Regarding IBB, he previewed that the model will underscore the
notable cost associated with graduate studies, specifically in regard to funded PhD students. He
emphasized that the need for awareness of how mission- critical graduate students are to the
University.
Committee of the Whole meeting, February 6, 2015
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Chair McAneny described her excitement upon learning about Burlington Generator. President
Manning shared her sentiments and noted that the space is very much like a club and only
requires a small monthly fee. Provost David Rosowsky added that UVM is partnering with
Burlington Generator, in addition to other resources that are collectively part of the local
entrepreneurship ecosystem. He added that he will be reporting more on these resources within
the year.
In reference to Burlington Generator, and other entrepreneurial resources, Trustee Botzow asked
if the University’s efforts are scalable for the rest of Vermont. Trustee Frank Cioffi replied that
Senior Advisor to the President and Provost John Evans was the catalyst for the creation of the
Vermont Center for Technologies (VCET), which supports local entrepreneurs. VCET’s
headquarters are located in Burlington with presence also on UVM and Middlebury College
campuses, and it is accessible in a virtual way throughout the State. VCET will continue to
expand physical locations, with the next space planned in Bennington. Trustee Cioffi explained
that the challenge with such initiatives is to find space that is provided at almost no cost because
these resources do not generate revenue. He emphasized that the success of VCET would not be
possible without the support it has received from the University.
Trustee McAneny returned to President Manning’s concern regarding the expense of a graduate
education. She assured him that graduate students are mission-critical to the University. She also
added that it is clear to her that the graduate student government structure has improved and
thanked President Manning for his enthusiasm and work towards GSS’s success.
Staff Council President Renee Berteau began her report by referencing the recent Vermont Labor
Relations Board election as a catalyst for the Staff Council to expand advocacy on behalf of staff.
Staff Council plans to host focus group sessions where staff will be invited by random sampling
to participate in dialogue about things that are going well and areas of concern for staff. The input
gathered from these sessions will be used to form common themes, and then larger-scale
brainstorming sessions will be conducted to generate ideas to address staff concerns. Staff
Council hopes to bring information gained from this initiative to the Board’s attention at its May
meeting.
Chair McAneny thanked President Berteau for her report and stated that she is pleased that Staff
Council is conducting the study and she looks forward to hearing about it in May.
Action Items
Committee on Board Governance Chair Frank Cioffi introduced a resolution approving revisions
to the Committee’s charge. He explained that, over the summer, a cyclical review of all
Committee charges was conducted by University and Board leadership, and, as a result revisions
are being recommended. The proposed revisions to the Board Governance Committee charge
aim to simplify the charge and to reflect current Board practices with regard to retreat planning
and Board and Committee self-assessments. On November 3, 2014, the Board Governance
Committee reviewed and recommended the proposed changes for Board approval.
Committee of the Whole meeting, February 6, 2015
Page 5 of 17
The following resolution was presented for approval:
Resolution Approving Revisions to the Committee on Board Governance Charge
RESOLVED, that the Board hereby approves revisions to the Committee on Board
Governance charge appearing as Appendix A to this document.
A motion was made, seconded and Trustees voted as follows: Cynthia Barnhart – Yes, Bill
Botzow – Yes, Robert Brennan – Yes, Frank Cioffi – Yes, David Daigle – Yes, Carolyn Dywer –
Yes, Richard Gamelli – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes,
Debbie McAneny – Yes, Don McCree – Yes, Dave Potter – Yes, Dale Rocheleau – Yes, Tom
Sullivan – Yes, Donna Sweaney – Yes, Raj Thakrar – Yes, Lisa Ventriss – Yes, Jeff Wilson Yes, and Mark Young – Yes. The vote was unanimous to approve the resolution as presented.
Audit Committee Chair Mark Young reported that the Audit Committee reviewed the FY 2014
Audited Financial Statements on November 10, 2014. This was the first year that Grant Thornton
conducted the audit. He presented the following resolution for approval:
Acceptance of Fiscal Year 2014 Audited Financial Statements
WHEREAS, the financial statements of the University of Vermont and State Agricultural
College for the Fiscal Year ended June 30, 2014, have been audited by Grant Thornton
LLP, Certified Public Accountants, and the report of the audit has been published in
detail in accordance with 16 V.S.A. Section 2281(a);
BE IT RESOLVED, that the Board hereby accepts the FY 2014 Audited Financial
Statements as recommended by the Audit Committee and presented today and
acknowledges receipt of the FY 2014 Financial Report.
A motion was made, seconded and Trustees voted as follows: Cynthia Barnhart – Yes, Bill
Botzow – Yes, Robert Brennan – Yes, Frank Cioffi – Yes, David Daigle – Yes, Carolyn Dywer –
Yes, Richard Gamelli – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes,
Debbie McAneny – Yes, Don McCree – Yes, Dave Potter – Yes, Dale Rocheleau – Yes, Tom
Sullivan – Yes, Donna Sweaney – Yes, Raj Thakrar – Yes, Lisa Ventriss – Yes, Jeff Wilson –
Yes, and Mark Young – Yes. The vote was unanimous to approve the resolution as presented.
Chair McAneny sought approval of the appointments of Trustees Frank Cioffi, Joan Lenes, Dale
Rocheleau, and herself to the Presidential Housing Work Group along with the Work Group’s
charge included as Appendix B. She proposed the resolution with an amendment to reflect that
she is the leader of the Work Group.
The following resolution was presented for approval:
Committee of the Whole meeting, February 6, 2015
Page 6 of 17
Resolution Approving Presidential Housing Work Group Charge and
Appointments
RESOLVED, that the Board hereby approves the appointment of Trustees Debbie
McAneny (leader), Frank Cioffi, Joan Lenes, Dale Rocheleau to the Presidential Housing
Work Group and the charge appearing as Appendix B to this document.
A motion was made, seconded and Trustees voted as follows: Cynthia Barnhart – Yes, Bill
Botzow – Yes, Robert Brennan – Yes, Frank Cioffi – Yes, David Daigle – Yes, Carolyn Dywer –
Yes, Richard Gamelli – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes,
Debbie McAneny – Yes, Don McCree – Yes, Dave Potter – Yes, Dale Rocheleau – Yes, Tom
Sullivan – Yes, Donna Sweaney – Yes, Raj Thakrar – Yes, Lisa Ventriss – Yes, Jeff Wilson –
Yes, and Mark Young – Yes. The vote was unanimous to approve the resolution as amended.
Chair McAneny noted that included in the meeting materials, for informational purposes, is the
President’s Official Residence University Operating Procedures (UOP). The UOP reflects
housekeeping amendments, including reference to Board oversight via the Presidential Housing
Work Group, the use of Englesby House for private events, and the transition in administrative
liaison from the Vice President for University Relations and Administration to the Vice President
for Executive Operations. She noted that no action is required.
Chair McAneny reported that, at their January 12 meeting, the Executive Committee approved
the appointment of trustees Richard Gamelli and Lisa Ventriss to the UVM/UVMMC Joint
Strategic Planning Committee. She noted that the Committee charge will be amended to
underscore the advisory nature of the group.
Chair McAneny next asked for approval of rescheduling the 2015 fall Board meeting date, from
October 17-18 to October 2-3, to coincide with Homecoming Weekend and launch of the
Campaign. She also asked for approval of the Board meeting and retreat dates for 2016 as
proposed in Attachment 8 of the meeting materials.
A motion was made, seconded and voted to approve the rescheduling of the October 2015
meeting date and the 2016 meeting and retreat dates as presented.
Acknowledgement of Grants and Contracts Awards Report
The Board acknowledged the Grants and Contracts Awards Report for the period of September 1,
2014 – December 31, 2014.
Academic Presentation
Professor David Jenemann, Department of English, and Professor Luis Vivanco, Department of
Anthropology, co-chairs of the Humanities Center (the Center), provided a presentation of their
plans for the Center and its role in elevating and expanding the humanities at UVM.
Committee of the Whole meeting, February 6, 2015
Page 7 of 17
Professor Jenemann explained that the Center was established in 1994 and originally operated
out of a faculty member’s office. In the last several years, an effort was made to revitalize the
humanities on campus including an effort to provide a dedicated space for the Center. In
response to the claim of a “crisis in the humanities”. Professors Jenemann and Vivanco reported
the opposite and highlighted the centrality and relevance of the humanities in the 21st century.
The Center will support the contributions of the arts and humanities toward the betterment of the
human condition, society, and the natural world, through interdisciplinary collaborations both
within the College of Arts and Sciences and across the University. The Center’s mission includes
these focus areas: curricular and extracurricular activities, championing faculty, and engagement.
Professor Vivanco discussed community engagement and the Center’s goal to broaden its reach.
For example, the Center has hosted two meetings of the Mayor’s Book Club, and had
approximately 50 participants at each event. The Center has also supported and participated in
events such as the Burlington International Film Festival. Plans are underway for a “City as
Classroom” course that will provide students with the opportunity to interact with civic leaders.
Professor Jenemann highlighted future plans for the Center. He stated that it is collaborating with
the Colleges of Arts and Sciences to develop internship courses in fine arts and humanities. The
publication, Humanities, that was handed out to the Board this morning will be broadly
distributed and available on the web, and will celebrate and promote the University’s scholarly
achievements in the humanities. The Center will also have a physical space in Billings as part of
the building’s renovations. In terms of curricular initiatives, the Center is working to create a
sophomore seminar and developing an undergraduate humanities certificate. Finally, an
important initiative on their horizon is fundraising. The Center is currently working on an
application for a National Endowment for the Humanities (NEH) challenge grant.
Professor Vivanco concluded the presentation by describing the next steps in the Center’s
advance. They seek to develop leaders with interdisciplinary experience, they will play a role in
the STEM Initiative, and they will continue to enhance the Center’s profile in the community,
across the state, and nationally.
Trustee Bill Botzow asked how we compare to peer centers and what can be done to attract the
best students. Professor Jenemann replied that, in terms of enthusiasm, engagement, teaching and
research in the humanities, we are at par with our peers. However, in terms of resources, we are
behind. . Professor Vivanco added that there is a need to build awareness of the remarkable
scholarship being conducted by faculty and students at UVM.
Trustee Lisa Ventriss suggested that the Center explore a partnership with the Vermont Young
Writer’s Project. Professor Jenemann welcomed the suggestion and indicated that such a
partnership would complement a current initiative underway which is called “A Community
Sabbatical”.
Trustee Botzow asked how social media fit into plans for the Center. Professor Vivanco
explained faculty are responding to the role of social media and the Center is as well. They are
currently looking to expand ways to reach the student audience via social media.
Committee of the Whole meeting, February 6, 2015
Page 8 of 17
Provost David Rosowsky emphasized that the University excels in its understanding of the
connections between the humanities and arts, STEM, and the social sciences. He also stated that
there are obvious opportunities to connect these areas between colleges and that he sees the
Center playing a crucial role in making those connections. Provost Rosowsky acknowledged that
the Humanities publication was part of a series of reports that are part of our strategic efforts to
celebrate and promote our scholarly achievements, engage supporters and recruit talent to the
University of Vermont. He noted that the next report will concern the social sciences.
President Sullivan thanked Professors Jenemann and Vivanco for their presentation. He recalled
that, three years ago this week, he was interviewing for his current position. He was asked
questions concerning the Spires of Excellence initiative which he acknowledged was important
and also noted the need for a similar focused effort in the humanities. He said that he is thrilled
to see the momentum this area has gained in his time at the University.
At 9:35 a.m. the Committee took a short break.
At 9:48 a.m., the meeting resumed.
Science, Technology, Engineering and Mathematics (STEM) Project Concept Update
Provost Rososwky provided an update on the STEM complex. He began by recapping the major
components of the project, which will result in a three-facility complex. The facilities will
include a selectively renovated Votey Hall and the new Discovery and Innovation buildings. The
project cost is estimated at $104 million, with 75% of the funding from debt and 25% non-debt.
The project planning began in November 2012 and will be completed by May 2015.
Construction will begin in May 2015 and is estimated to be completed by June 2018.
Provost Rosowsky described the space planning and engagement processes employed to design
the space and determine how it will best be used. Planning discussions have occurred at more
than 500 meetings and have included faculty, staff, administration, students and others. Provost
Rosowsky noted that space planning guiding principles were developed in October of 2013 and
have been utilized throughout the process. Benchmarking exercises and site visits have also been
conducted. He also reviewed a timeline of presentations, reports, and approvals that have
occurred at the Board level over the last three years.
Provost Rosowky presented concept slides and a video that illustrated the complex’s exterior.
He highlighted the sequencing of demolition and construction from May 2015 to June 2018:
Angell Hall will be demolished and the Discovery building will be constructed; next, Cook
Building will be demolished, and the Innovation building will be constructed. Votey Hall will
also be undergoing renovation throughout this entire period of construction.
Trustee Robert Brennan asked what level of Leadership in Energy & Environmental Design
(LEED) certification the buildings will meet. Director of Capital Planning and Management
Robert Vaughan replied that the goal is for the buildings to reach Gold-level certification;
however, the architects have been tasked with having the buildings meet Silver-level at a
minimum.
Committee of the Whole meeting, February 6, 2015
Page 9 of 17
Trustee Jeff Wilson inquired whether any value-engineering decisions are being made. Special
Advisor to the President and Provost John Evans and Provost Rosowsky both acknowledged that
smaller-scale design changes have been made to create cost savings and that spaces are being
designed to maximize flexibility and utilization.
Trustee Joan Lenes expressed her excitement of the openness of the space- sharing design.
Special Advisor Evans noted that, for the first time, multiple departments will be located in a
shared space which will increase efficiency and better support students.
Trustee David Daigle emphasized the importance that the project not exceed $104 million and
inquired about options in place to respond to unexpected expenses. Director Vaughan replied that
most of the cost overage prevention occurs in the design phases. He explained that after each
phase there is a new estimate and budget reconciliation by independent firms. If the
reconciliation is not on budget the design is revised to meet budget parameters. Director
Vaughan noted that half of the construction documents have been completed and there will soon
be a third estimate exercise. They will not move forward with the project until they are sure the
budget will be under $104 million. Trustee Daigle next asked what levers are in place if
something goes wrong during the construction phase. Director Vaughan replied that, until the
project has gone out to bid, and all details are finalized, they cannot conduct value engineering
exercises or scope reduction, but he fully anticipates to have those options during construction.
Trustee Ron Lumbra asked if a master plan has been created that focuses on the impact of all of
the central campus construction projects. Director Vaughan acknowledged that the Chiller Plant
Renovation, new student housing, the STEM Complex project, and the demolition of
Chittenden/Buckam/Wills residence halls will all happen over the next several years. He stated
that many discussions have centered on the development of plans to manage construction traffic,
pedestrian traffic and safety, create temporary walkways and support other logistics including
emergency services.
Trustee Lumbra next asked when the construction will have its maximum impact. Provost
Rosowsky answered that it is safe to say it will be throughout the next three years. He explained
that the length of time between classes has been extended to ensure that students and faculty can
reasonably navigate the changes. He also added that reasonably short-term inconveniences will
be offset by the excitement for the project.
Trustee Botzow asked if there will be a net increase or decrease in energy use with the STEM
complex. Director Vaughan stated that the buildings will be more efficient, but that there will be
more square footage requiring energy.
Trustee Young noted the close proximity of the hospital project and the STEM complex and
inquired about the architectural style of that project. Senior Advisor Evans and Provost
Rosowsky explained that there have been discussions regarding the blending of the architecture
and it will be complementary.
Committee of the Whole meeting, February 6, 2015
Page 10 of 17
Executive Session
At 10:14 a.m., Chair McAneny entertained a motion to enter into executive session to consider
contracts, of which premature general public knowledge would clearly place the University at a
substantial disadvantage. She noted that action was anticipated following and that the session is
anticipated to last 10 minutes. Everyone was excused from the meeting with the exception of
Provost Rosowsky; Vice Presidents Cate, Gustafson and Bazluke; Associate Vice President &
Director of Athletics Bob Corran, and Special Assistant to the President and Director of State
Relations Clarence Davis.
At 10:33 a.m., the meeting was re-opened to the public.
Other Business
The following resolution was presented for approval
Resolution Authorizing Agreement with Learfield Sports, Inc.
BE IT RESOLVED, that the Vice President for University Relations and Administration,
or his successor, is hereby authorized to negotiate and execute a multi-media rights
agreement with Learfield Sports, LLC, or its affiliate, Catamount Sports Properties, LLC,
for a ten-year term beginning July 1, 2015. In exchange for exclusive worldwide
sponsorship and marketing rights relating to the University’s Athletics teams and
programs, the University will receive guaranteed annual payments ranging from
$750,000 to $1 million per year, along with a signing bonus and a share of Learfield’s
adjusted gross revenues over certain specified thresholds.
A motion was made, seconded and Trustees voted as follows: Cynthia Barnhart – Yes, Bill
Botzow – Yes, Robert Brennan – Yes, Frank Cioffi – Yes, David Daigle – Yes, Carolyn Dywer –
Yes, Richard Gamelli – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes,
Debbie McAneny – Yes, Don McCree – Yes, Dave Potter – Yes, Dale Rocheleau – Yes, Tom
Sullivan – Yes, Donna Sweaney – Yes, Raj Thakrar – Yes, Lisa Ventriss – Yes, Jeff Wilson –
Yes, and Mark Young – Yes. The vote was unanimous to approve the resolution as presented.
At 10:34 a.m. the meeting was recessed.
The Committee reconvened at 3:42 p.m.
Dashboard Indicators Annual Review
Provost Rosowsky first introduced the 2015 UVM Fact Sheet. He explained that the document
has been created in a new format as part of a broader effort to re-think how the University
presents itself.
Director of Institutional Research John Ryan presented this year’s dashboard indicators and
reminded Trustees that the format was revised last year. The dashboard includes input and output
Committee of the Whole meeting, February 6, 2015
Page 11 of 17
dimensions. It also includes a benchmark dimension to gauge position and change over time. The
indicators are aligned with the Strategic Action Plan and Academic Excellence Goals.
Director Ryan next noted that there is not much change from last year in the profile of comparator
institutions. He stated that UVM tends to be smaller in terms of size and enrollment than our
peers. He pointed out that a noticeable difference is in the area of graduate enrollment: UVM
tends to have a ratio of 6 undergraduates for every graduate student and the comparator average is
2 to 1.
Director Ryan commented that the overall trends of the input indicators are mixed. Applications
are up, international enrollment is up, and the student-faculty ratio is favorable. SAT scores, class
rank and Pell Grant recipients are relatively stable or slightly lower than recent years. He noted
that yield is in a long downward trend, which is a national phenomenon.
Director Ryan next reported that many output indicators appear to be positive and/or near the
comparator average. One exception is a recent decline in the four-year completion rate which he
feels is a one-time anomaly. Indicators are positive in high impact experiences, such as student
research, and there is an emerging upward trend in retention that bodes well for future completion
rates. Director Ryan noted that efforts are under way to increase graduate enrollment.
Director Ryan indicated that financial indicators are largely stable and favorable as the University
is seeing a recovery in endowment assets. One exception is that the University continues to
experience a decline in State support, as to which UVM is 46th out of the 50 States. He also noted
that we are below the national average for indebtedness.
Director Ryan concluded that “closing the gaps” is a challenge, as our comparators are also
working to improve in problem areas. He suggested that the University focus on “strategic”
indicators that might accelerate improvement in multiple areas.
Trustee David Daigle observed that the yield rate for first-time first-year out-of-state students
seems low relative to our comparators. He asked what efforts are being made to improve in this
area. Vice President for Enrollment Management Stacey Kostell explained that efforts are being
made in front-end recruitment and marketing to ensure that UVM places higher on prospective
students’ list when they apply. She also noted that they are starting to rethink admission strategies
such as Early Decision.
Trustee Daigle asked how yield is affected as the target area is broadened. Vice President Kostell
replied this is an area of challenge as some of our competitors are becoming more accessible to
students. She cited the University of Massachusetts and the University of Connecticut as
examples. President Sullivan added that there is a direct relationship between yield and the
amount of State support our comparators receive.
Trustee Potter inquired to whether there are disadvantages to using Early Decision as a strategy.
Vice President Kostell explained that, for early strategy to work properly, the University has to be
thoughtful in ensuring it is accessible enough so that students can afford to be bound to enrolling
here if they choose UVM.
Committee of the Whole meeting, February 6, 2015
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Chair McAneny asked President Sullivan which indicators stand out most to him. He answered
that, in the area of selectivity, the trend moved five points in a positive direction, which is a great
improvement. In reference to yield, he explained that, as the University’s reputation enhances, it
will become more competitive; however, once in a more competitive market, it will be expected
that the yield will decrease. He also observed that, regarding debt, about 40% of graduates leave
UVM without debt, which is a notable positive compared to our peers. Of the 60% of students
with debt, they average about $45,000 less than the public average, which is a huge selling point.
Annual Enterprise Risk Management (ERM) Report
Vice President for University Relations and Administration Tom Gustafson invited Chief Risk
Officer (CRO) Al Turgeon to offer, and address questions related to, the annual ERM report.
CRO Turgeon described the University’s annual risk-opportunity management process. He
explained that a preliminary risk inventory is identified and then a draft risk-opportunity register
is created. A final risk-opportunity portfolio is developed, along with a heat map, and is
presented to the President for his approval. Higher-level risks are assigned to responsible
officials, who are then tasked with creating a management response plan (MRP). The officials
are also required annually to brief the President, as well as their assigned Board Committees.
CRO Turgeon provides an overall briefing to the Audit Committee and the Committee of the
Whole every February.
CRO Turgeon next presented the risk-opportunity portfolio-register heat map as well as the 2015
schedule of when each responsible official’s MRP will be presented to their assigned Board
Committees.
Trustee Wilson expressed concern about deferred maintenance. He asked that a deferred
maintenance analysis and plan be presented to the Board at a future meeting.
Trustee Lisa Ventriss inquired how broader State issues might influence the University’s ERM
process. She cited the potential legalization of marijuana as an example. CRO Turgeon replied
that external factors can be introduced and included in the process at any time. He added that the
marijuana concern did not arise this year, but alcohol and drug use did.
Trustee Daigle noted that UVM’s relationship with the State is categorized as an opportunity,
and asked whether it should be a risk with the potential reduction of the State appropriation. He
also opined that debt as a whole should be considered a risk factor and is currently absent from
the ERM portfolio. CRO Turgeon agreed and indicated debt will be incorporated as a risk.
Trustee Botzow returned to deferred maintenance and noted he would like for the Board to know
its options in this area and to have the information presented more graphically.
Trustee Young and Chair McAneny both commended the work CRO Turgeon has conducted and
his efforts in bringing ERM to the forefront.
Committee of the Whole meeting, February 6, 2015
Page 13 of 17
Executive Session
At 4:26 p.m., Chair McAneny entertained a motion to enter into executive session to consider
contracts of which premature general public knowledge would clearly place the University at a
substantial disadvantage, and a civil action. She noted that action was anticipated following and
the session would last 25 minutes. She also disclosed that she, President Sullivan, Rob Brennan,
and Don McCree serve on the Foundation Board and that a matter will be discussed in executive
session that relates to the Foundation. She stated that these Trustees are not required to recuse
themselves from the discussion or subsequent vote unless the non-conflicted trustees so request
or unless the Foundation-associated Trustees individually decide to do so. She provided the
opportunity for anyone to express their wish to recuse themselves. As there were no such wishes
expressed, a motion was made, seconded and voted to enter executive session.
Everyone was excused from the meeting with the exception of Provost Rosowsky; Vice
Presidents Cate, Gustafson, and Bazluke; Vice Provost for Student Affairs Annie Stevens;
Special Advisor to the President and Provost John Evans; UVM Foundation CEO & President
Rich Bundy and Special Assistant to the President and Director of State Relations Clarence
Davis.
Special Advisor John Evans was excused after the first item.
Vice Provost Stevens was excused after the second item.
Trustee Carolyn Dwyer departed the meeting at 5:20 p.m.
At 5:23 p.m., the meeting was re-opened to the public.
Other Business
The following resolutions were presented for approval:
Resolution Regarding the Sale of 308 South Prospect Street
RESOLVED, that the Committee hereby authorizes the Vice President for Finance and
Treasurer to negotiate and execute a contract for the sale of the residence and real
property located at 308 South Prospect St., Burlington, on the terms reported on this date.
Resolution Authorizing Chittenden/Buckham/Wills Residence Halls Demolition
Project
WHEREAS, the University put out to bid various services associated with the demolition
of the Chittenden, Buckham and Wills (CBW) residence halls; and
WHEREAS, the primary elements of the project will include construction costs
associated with the demolition, hazardous materials abatement, and design and
Committee of the Whole meeting, February 6, 2015
Page 14 of 17
construction of the portion of the Green Mountain Walkway that will traverse the site,
which will entail multiple contracts;
THEREFORE, BE IT RESOLVED, that the Committee hereby recommends to the Board
that it authorize the Vice President for Finance or his designee to expend up to
$2,000,000 to complete the CBW demolition project; and
BE IT FURTHER RESOLVED, that the funds for such expenditures be drawn from
funds due to the University from the University of Vermont Health Network under the
terms of the affiliation agreement between the parties.
Resolution Authorizing Loan to UVM Foundation for Alumni House
WHEREAS, the University of Vermont Foundation (Foundation) has planned a $9.9
million renovation of Alumni House; and
WHEREAS, the Foundation is planning to pay for the renovation project with a
combination of private gifts, reserves, and loans; and
WHEREAS, one of the private funding sources is a commitment for an estate gift that has
an actuarially estimated value of approximately $2.7 million, the receipt of which is not
expected for several years;
NOW THEREFORE, BE IT RESOLVED, that the Committee hereby recommends to the
Board that it authorize the Vice President for Finance and Treasurer, or his designee, to
use a portion of the net assets of the University to extend a non-interest bearing loan to
the Foundation in the amount of $2.7 million subject to a note from the Foundation that
calls for full repayment of the loan immediately upon receipt of the aforementioned estate
gift.
A motion was made, seconded and Trustees voted as follows: Cynthia Barnhart – Yes, Bill
Botzow – Yes, Chris Bray – Yes, Robert Brennan – Yes, Frank Cioffi – Yes, David Daigle –
Yes, Richard Gamelli – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes,
Debbie McAneny – Yes, Don McCree – Yes, Dave Potter – Yes, Dale Rocheleau – Yes, Tom
Sullivan – Yes, Donna Sweaney – Yes, Raj Thakrar – Yes, Lisa Ventriss – Yes, Jeff Wilson –
Yes, and Mark Young – Yes. The vote was unanimous to approve the resolutions as presented.
There being no further business, the meeting was adjourned at 5:25 p.m.
Respectfully submitted,
Joan Lenes, Secretary
Committee of the Whole meeting, February 6, 2015
Page 15 of 17
Deborah H. McAneny
Board of Trustees, Chair’s Report
February 6, 2015
We have a very full agenda today so I am going to keep my comments very brief.
This morning, among other things the Educational Policy & Institutional Resources (EPIR)
Committee will be reviewing a proposal to approve a new minor in Musical Theatre and will
hear a report of progress on Academic Excellence Goals 1 and 2 which call for increasing the
percentage of undergraduate students graduating in four years and improving undergraduate
student retention in years 1-4. The Budget, Finance & Investment Committee (BFI) will be
doing the annual review of the Debt Policy and the annual review of net assets.
The afternoon has been left open for EPIR Committee members to attend the BFI Committee
session for an update on the all-important Incentive Based Budget Implementation, as well as the
discussion relating to the Science, Technology, Engineering & Mathematics (STEM) funding
plan, and the authorization to move forward with the General Obligation Bonds.
As you are all aware, the STEM facility is a major element of the President’s Strategic Action
Plan and an important strategic priority for both the University and the state of Vermont. We
have been reviewing preliminary designs and programming and highlighting this project
frequently over the past year or so. The leadership of BFI and I have also met several times
since our last meeting with President Sullivan, Provost Rosowsky and Vice President for Finance
Richard Cate to review and discuss the STEM funding and liquidity plans. These discussions
culminated in the proposal you have before you today. I want to strongly encourage all the EPIR
Committee members to attend BFI for this very important meeting.
Let me also take just a moment to recognize our retiring Trustees. There will be more to come
on this topic tonight and tomorrow morning, but please join me in thanking our five retiring
Trustees: Chris Bray, Carolyn Branagan, Dave Potter, Raj Thakrar, and Mark Young. Thank you
all for the work that you have done to help us move forward during your terms.
We also have a new Trustee-in-waiting, who will begin his term on March 1st. Our new student
Trustee, replacing Raj Thakrar, is David Brandt. David is a sophomore from Underhill, Vermont
where he attended Mount Mansfield High School. He’s a senator of SGA serving on the
Academic Affairs Committee. And I hear he is very passionate about Vermont and UVM. David
can you please stand to be recognized. We welcome David and look forward to working with
him. David will be joined by three new legislative trustees and a gubernatorial trustee who will
be chosen later this month.
This concludes my Chair’s Report.
Committee of the Whole meeting, February 6, 2015
Page 16 of 17
Appendix A
UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
COMMITTEE ON BOARD GOVERNANCE
The Committee shall periodically review the University Bylaws and Board of Trustees’
(“Board”) standards for Trustee conduct, such as the Statement of Trustee Responsibilities and
the Trustee Conflicts of Interest policy, and make appropriate related recommendations to the
Board.
The Committee shall serve as the nominating committee of the Board for candidates for Board
and University officer appointments.
The Committee shall periodically offer recommendations to the Board regarding new Trustees’
orientation, and training and development programs for continuing Trustees., including Board
retreats. The development of these recommendations will occur in active consultation with the
President and/or the President’s his/her designees.
The Committee shall initiate and oversee Board and Committee self-assessments to maximize
Board performance effectiveness.
The Committee shall consider and make recommendations to the Board regarding such other
Board policy and protocol matters as the Board Chair may refer to the Committee with notice to
the Board., following his or her consultation with the Board.
Approved by the Board of Trustees: September 9, 2006
Amended by the Board Governance Committee: November 3, 2014
Approved by the Board of Trustees:
Committee of the Whole meeting, February 6, 2015
Page 17 of 17
Appendix B
Presidential Housing Work Group Charge
The charge of the Board of Trustees’ Presidential Housing Work Group is to review periodically
the suitability of the President’s Official Residence (“Englesby House”) for its intended purposes
and to make associated recommendations to the Board. The Work Group also reviews and
authorizes any special capital projects, including improvements to the grounds, which would not
be considered routine maintenance or upkeep. Finally, the Work Group monitors compliance
with the President’s Official Residence University Operating Procedure. The Chair of the Board
serves as the Leader of the Work Group and appointments are made annually by the Chair
following consultation and authorization by the Board.
Attachme
ment 2
UVM
U
ALUMNI
LU
ASS
SSOCIATIO
ION UPDAT
TE
Board
Bo
of Tru
rustees — Com
ommittee of tthe Whole
Friday,
Fr
May
y 15, 2015
Prepared
Pr
by: Kristina
K
M. P
Pisanelli ’97
97, Alumni Association
Ass
President
Pre
Pen
enrose Jackson
son ’70, Alumn
mni Associatio
tion Vice Pres
esident
___
____________
____________
____________
____________
____________
_____________
____________
____________
___
The
he UVM Alum
lumni Associat
iation is please
ased to present
nt this reportt reflecting
r
third
thir quarter accomplishme
ac
ments
and
nd current focu
ocus areas. Mo
ore than 15 ev
events and act
activities took
ok place during
ing the third quarter
qu
engagi
aging
nea
early 1,000 alumni
alu
in nine
ne different reg
regional marke
rkets and on the UVM cam
mpus.
Strategic
Str
Prio
riority Upda
dates and Pr
Program Hig
ighlights
Stu
tudent Engag
agement
The engage
agement of stud
tudents with th
the alumni co
community continues
co
to be a focus for
or the Alumni
ni
Association
tion coordinate
ated by the Stud
tudent Alumni
ni Association
ion. In Februar
ary, more than
an 450 student
ents
participated
ted in a formal
al Winter Ball
all, exceeding
ng the previous
ous year's atten
tendance by 13%.
13 In additio
ition,
a ne
new traditon th
that combined
ned a celebratio
ation of spring
g and
phil
hilanthropy wa
was launched with the inau
augural Studen
dent Alumni
Ass
ssociation Cat
atamount Colo
olor Run. Ove
ver 330 studen
ents participate
ated
in th
the run and ra
raised fundss for
f five diffe
fferent campus
us partners: UV
UVM
Can
ancer Center,
r, UVM Rescu
scue Squad, UVM
UV Sustaina
nability Office
ice,
UV
VM Women'ss Center and
nd Volunteers
rs In
I Action.
Aff
ffinity Progra
gram Growth
th
The numbe
ber of approve
ved affinity pr
programs grew
rew to 19 with
ith the launch
h of
o the Green
n & Gold Affi
ffinity
Group (age
age 60+ commu
munity) in earl
arly March. Th
The LGBTQA
A Affinity Grroup will pre
resent customi
mized
one-yearr Alumni
A
Assoc
sociation memb
mbership card
rds to all LGB
BTQA gradua
uates at the Rainbow
Ra
Graduation
ion on April 30.
30 The Alumn
mni of Colorr A
Affinity Grou
roup will hold
ld a launch eve
vent in NYC in
late May to welcome recent
re
ALAN
NA graduates
tes to the comm
mmunity. Affin
finity regional
al groups
continue to engage alum
lumni in our em
emerging mar
arkets. Upcom
oming sociall and
an baseball
ll gatherings
g
ar
are
planned for Seattle WA
A, Southport
rt CT, Chicago
ago IL and Del
elray Beach FL.
F
UV
VM Athletics
ics Partnershi
ships
The Alumn
mni Associatio
tion partnered
ed with Vermon
ont Athletics
cs this spring to support
post-season
son fan fests and
an regionall ggatherings dr
drawing hundr
ndreds of alum
mni and
fans. We also
al sponsore
red the First A
Annual Athle
letic Career Success
Su
Panel
nel with the
Student Athletic
At
Adviso
isory Committ
ittee, highligh
ighting three former
fo
studen
ent athletes:
Sheri Turn
rnbull Lacey
y ‘94,
‘9 Eric Bur
urt ‘80 and Te
Ted Castle ’74
74.
UV
VM Admissio
ssions
175 alumni
ni and parent
nt volunteers bbrought UVM
M to life forr local
l
admitte
tted studentss at 12 Admitte
itted
Student Receptions
Re
hel
eld across the
he country from
rom January 29 - April 8,, 2015
2
to suppo
pport our
colleagues
es in UVM Admissions.
Ad
Car
areer Service
ices
The Boston
ton, New York
rk City and Ve
Vermont Care
reer Networkin
rking Nights engaged
en
158 alumni
a
networker
er volunteers who
w provided
ed career advi
vice to 265 students
stu
and recent
re
grads. Of the
networking
ing group, appr
pproximately 550% were yo
young alumni.
ni.
Aw
wards and Recognition
Re
The Alumn
mni Associatio
tion reviewedd a record num
umber of more
ore than 150 nominations
no
s for
fo our annua
ual
awards. We are pleased
sed to announc
nce the 2015 re
recipients are:
are
Georg
orge V. Kidder
der Outstandin
ding Facultyy A
Award: Dr.
r. Barry
B
Guitar
tar, Communic
nication Scienc
nces
Distin
stinguished Service
Se
Award
rd: Robert F. C
Cioffi ’90, John
Jo & Janet
et G’95,‘99 Bramley
Br
Alum
umni Achievem
ement Award
rd: Jackie Noo
oonan MD ’54
54, Fred Mand
ndell ’61, MD
D ’64, Elizabe
beth
Burke
rke Bryant ’79
79
Outst
tstanding You
oung Alumnii A
Award: Jose
seph Thomas
as ‘08
‘
Alu
lumni House
se
The Alumn
mni House pro
roject continue
nues to movee fo
forward on two
tw different
nt fronts.
f
As of early April,
ril,
active cons
nstruction iss underway
u
and meetingss to secure fina
inal permitting
ng are schedule
uled for early
May. Fund
ndraising conti
ntinues with $6
$6.3M in total
tal project com
ommitments secured
se
and more
m
than $2.
$2.4M
in active proposals
pr
bein
ng coordinate
ated throughh th
the UVM Fou
oundation.
Far
arewell to the #UVMSho
hoeboxes
A commun
unications cam
ampaign with
th aalumni aroun
ound the
CBW demo
molition hass yielded
y
the m
most watched
ed
video wee have
h
ever pro
roduced andd th
thousands of
social med
edia posts, twe
weets and mess
essages includi
uding
the one below.
bel
Part off this
t program
am includes a B
Buy A
Brick Cam
ampaign with
h a minimum ppurchase of
$50.00 -- $25.00
$
for the brick andd tthe remainde
der to be used
ed as a scholars
arship donation
tion.
Memory from
fr
Ray Que
uesnel '89
"I met
m my wife-to
to-be Wendyy oon Buckham
am 3rd. She lived
liv on Chitte
ttenden 4th. We met freshm
hman
year
ar, were marri
rried in 19899 iin Ira Allenn C
Chapel, and
nd celebrated
d our
o 25th anni
nniversary last
ast
year
ar. Thank you
ou "shoeboxes!
es!"
On
n the Horizon
zon
The Alumn
mni Associatio
tion remains fo
focused on a nnumber of activities
ac
that
at will shapee our
o work and
nd
areas of focus
foc in the coming
co
month
ths.
•
•
•
•
•
Depl
eploy a revitali
talized effortt to engage grad
raduates of the last decade
de that leverage
ages the volunt
unteer
and
d organization
ional infrastruc
ucture of ourr ffive regional
al board marke
rkets.
Plan
lanning for Reu
eunion 20155 is well underw
erway with more
mo than 70
0 volunteers
v
recruited
rec
andd 500
room
oms reserved
d in
i 10 differen
rent hotel bloc
locks.
The
he Student Alu
lumni Associa
ciation will pla
plan and delive
iver a Senior Week
W
program
ram that will
enga
gage more tha
han 1,200 mem
embers of the
he Class of 201
015 in six even
vents over five
ve days.
The
he forever UVM
VM sustaining
ng member pro
program willl finalize
fi
FY’16
’16 benefits that
tha will includ
lude
man
any new discou
counts, includi
ding the Churc
urch Street Maarket Place retails
re
shops. Join now!
Impl
plementation
n and launchh oof a domestic
stic and interna
rnational travel
el program for UVM alum
umni,
pare
rents and frien
iends.
The
he Alumni Association
As
would
wo
like too th
thank all off th
the University
sity Trustees for
fo your ongo
going
com
ommitment to our alma mater
ma and forr yyour support
ort of the UVM
M Alumni Association
As
as we strive to
eng
ngage and con
onnect more alumni
al
to the
he University.
UV
VM Alumnii Association
A
n Update
U
Page 2 of 2
Attachme
ment 3
F
Faculty Sen
Senate Repor
port
Board off T
Trustees – C
Committee of the Whole
le
May 115, 2015
Prepa
pared By
Julie Ro
Roberts, Facu
culty Senatee P
President
The Fac
aculty Senate
te has
h had twoo meeting sinc
ince the Octob
ober, 2014 Boa
oard of Truste
stees
report.
Our curr
urrent activitie
ties include the following:
Student
nt Affairs Co
ommittee. Th
The Studentt A
Affairs Comm
mittee has met
me with the ACCESS
A
staff and begun a dialog
dia
with the goal of incr
ncreasing thee mutual
m
under
erstanding off the
t roles
of facult
ulty and the ACCESS
AC
staff
aff in best prac
ractices in serv
rving students
ts with disabil
bilities.
Student
nt Course Evaluations.
Ev
In collaborati
ation with Asso
ssociate Provo
vost Brian Ree
eed, two
Executiv
tive Councill members,
m
Vic
Vice President
nt Stephanie Kaza
K
and Eme
meritus Facult
ulty
represen
sentative Susan
san Crockenbur
burg conducted
ted a survey of unit chairs
rs and
a directors
ors on the
subject
ct of
o current practices
pr
andd aareas covered
red in student
nt course
c
evalu
aluations to inform
info
future policies.
po
Thee results have
ve been givenn tto the Provos
vost’s Office and
an the Senate
ate.
Financi
cial and Phys
ysical Plannin
ning Committ
ittee & Resear
earch, Scholar
arship, and the
th
Creativ
tive Arts Com
mmittee. Both
oth of these co
committees have
ha sent a survey
sur
to the deans
de
in
order to gather infor
formation on di
different aspe
pects (dependi
ding on the committee
co
focu
ocus) of
the pote
tential effects
ts of Incentive
ve Based Budg
dgeting on programs
pro
and
d scholarship,
s
p, in
i an
effort to maximizee the
th understan
tanding of facu
culty of this budget
bu
model.
el.
The Fac
aculty Senate
te is
i all aboutt hhigh quality
ty eeducation for our student
ents.
Curricu
icular Affairs
rs Committee
ee
• Academic Program
Pr
Revie
view: new mod
odel. Encoura
urages reflectio
tion and self-st
study.
• Program prop
roposal review
ew: stringentt qquality review
iew across all
ll levels
l
and types
typ of
programs.
p
Student Affairs Committee
• Close look at the academic calendar and final exam week.
o Supports scholarship and positive behavioral choices for our students.
Executive Council
• Evaluation of teaching.
o Surveying what is done.
o Ensuring multi-faceted evaluation to broaden the scope of assessment
beyond the too-heavy reliance on student course evaluations.
Financial and Physical Planning Committee
• Working with Vice President for Finance & Treasurer Richard Cate and
University Budgeting Director Alberto Citarella.
• Ensure the transparency that is the hallmark of IBB, to get data to the faculty so
that we can participate in the financial, as well as the quality, evaluation of our
programs.
Attachment
A
t4
Gr
Graduate St
Student Sen
enate
Board off T
Trustees – C
Committee of the Whole
le
May 115, 2015
Prepa
pared By
Lan
ane Manning
ng, President
nt – Graduate
te Student Senate
Sen
___
____________
____________
____________________________________
___________
_____
Dear Memb
mbers of the Board,
Bo
As the 2014-2015
20
Ac
Academic Yea
ear comes too an
a end, so does
do my two year
ye term as
President of the Graduat
uate Student Se
Senate (GSS)
S). I have been
een privileged
d to have an amazing
am
team of both
oth Executivee Council mem
embers and G
Graduate Sena
enators from a variety of diverse
di
graduate programs
pro
that
at have
h
helped
ed the Graduate
ate Student Senate
Se
evolvee and becomee a much
more impac
actful presence
nce on the UVM
VM campus th
throughout my
m tenure. With
W that in mind,
m
I would
ld
like to highl
ghlight a handf
dful of the gre
reat accomplis
lishments thee Graduate
G
Student
Stu
Senate
ate has
achieved over
ov the pastt couple
c
of yea
ears.
I believe
bel
one of the
t most help
elpful changes
ges for the grad
rad population
on is the establi
blishment of
an incoming
ing Graduatee Student
S
Orien
ientation. It is a two partt event
e
we star
tarted two summ
mmers ago,
with the firs
irst half being
ng a BBQ at a L
Lake Monste
sters game, and the second
nd half being
g a sort of
resource fair
fai set up in the
th Grand Maaple ballroom
om of the Davi
avis center duri
uring the first
st week
w
of
classes. The first being
ng a more socia
cial event in or
order to introd
roduce new students
stu
to othe
ther grads, and
nd
hopefully make
m
some friends
fri
and co
connections be
before classes
es really gett going.
go
The second
se
is to
show off all the resource
rces available
le tto studentss aat UVM andd in the Burlin
lington commu
munity, and
introduce them
th to the awesome
aw
Davi
avis Center spa
space (and off course
c
free food!).
fo
This
is Orientation
O
is far from being
b
perfect
ect, and I think
ink is an areaa th
that can be improved
im
even
ven more by the
th incomingg
Executivee Council
C
movi
oving forward,, but one that
hat is an import
ortant addition
on in welcomin
ming incoming
ng
grad student
ents to UVM.. In addition,
n, GSS put tog
together a docu
cument for incoming
inc
stude
dents about
housing in
n the
t Burlingto
gton area, with
ith big thankss ggoing to Chri
hristine Peterso
rson from thee Rubenstein
R
in
School forr taking
t
the lead
lea on it, and
nd one that I ha
have heard is extremely
e
helpful
he
for grads
gra trying to
find housing
ing in the toug
ugh Chittenden
den Country ma
market.
The
he Graduate Student
St
Senate
ate has also trie
tried to put an emphasis on bolstering
g our
o
involvemen
ent in Burlingt
gton and thee su
surroundingg ccommunityy throughout
t
t the
th past two
o years.
y
From
m
doing tabling outside the Davis Center for Lucy's House for the Prevention of Homeless Pets, to
organizing a large group of grad students to help volunteer as float patrol at the Annual Mardi
Gras parade downtown this year, we have slowly been trying to develop a more robust
relationship with the community outside of campus. Lastly, we just recently held a greatly
successful grad student mixer at the Generator space in downtown Burlington beneath the
Memorial Auditorium. With almost 40 students in attendance, we were able to help show off the
amazing resources available at this exciting space, with some of the favorites being the dynamic
laser cutter and the multiple 3D printers (which had many a grad student’s mind racing with
ideas). It is my hope that as the Grad Student Senate continues to grow, we will be able to build
off of events such as these, and further establish a working involvement in the community.
Moving to a focus more on the campus side of things, the Graduate Student Senate has
also continued to work closely with the great organizers of the Student Research Conference
(SRC), in conjunction with the Office of the VP for Research, to help put together sessions in
order to help students in preparing and giving presentations at the SRC. The first is a set of help
sessions designed to let undergraduate students practice a run-through of their Student Research
Conference presentations, and let graduate students provide feedback to the students (some of
whom have never given a research presentation before) in order to help improve their talks.
Then on the day of the actual conference, the Graduate Student Senate actually provides senators
to moderate the rooms for the oral presentations (both for grad and undergrads), and in the
process becoming an integral part of the most important research related day on the UVM
campus.
This past December, the Graduate Senate was also able to host an amazing ceremony in
conjunction with the Graduate College at UVM, in order to celebrate those graduate students
who completed their degree in the fall or winter sessions of the academic year. This Graduate
Student Hooding Ceremony (which was actually reviving a previous iteration of the same
ceremony), was a relatively modest event, but one that allowed family members and significant
others to come and celebrate the achievements and innovative work of our spectacular grad
students here. With over 100 family in attendance though, it was a highly successful event, and
one that the Graduate Student Senate hopes to continue in the future.
Lastly, I just wanted to mention a couple of key changes regarding the way graduate
students are funded on grants and how they pay their fees. After many of years of using a very
roundabout way for grad students funded on grants to pay their tuition (that actually cost grad
students extra money in taxes), I am happy to say that the Deans have just approved a new model
for tuition on grants (spearheaded by the Dean of the Graduate College, Cynthia Forehand) that
will avoid this inefficient practice, and bring UVM into a Tuition on Grants model that is used by
almost every other University in the country. In addition, we have been working closely with the
Graduate College and the Payroll office in order to address how grad students are able to pay
their student fees from their paychecks, rather than pay the significant amount up front at the
beginning of the semester. And so it pleases me very much to announce that this Fall we will be
implementing a new system with the help of the Grad College in order to deduct this amount
from a grad student’s paycheck before taxes, making it significantly more manageable, and
Page 2 of 3
helping out a large number of students. While these might possibly seem like minor changes,
they are things that will improve the lives of the entire grad student population, making fewer
hoops to jump through, and allowing us more time to focus on the most important piece of why
we are here: our classroom and research pursuits, and helping to advance the overall scholarship
and community at UVM.
Also, with our elections for next year just occurring at the end of April, I am extremely enthused
to announce the team that will continue to carry the torch for the graduate students on the UVM
campus, the 2015-2016 Graduate Student Senate Executive Council:
President – Devin Champagne, 2nd year Ph.D. in Cellular, Molecular and Biomedical Science
Vice-President – Adam Nock, 4th year Ph.D. in Microbiology and Molecular Genetics
Treasurer – Shashank Jain, 5th year Ph.D. in Chemistry
Secretary – John Gilbert, Masters of Science in Geology
Outreach and Programs Director – Michelle DiPinto, 4th year Ph.D. in Chemistry
With that I would just like to say how much of a pleasure, and a privilege, it has been to
serve the graduate student community at UVM in this position throughout the last two years. A
special thanks goes out to the team of Executive Board members and Senators on the Graduate
Student Senate, the Graduate College for all of their help and advice, and the Administration,
President Sullivan, and The Board of Trustees for finally getting grad students a seat at the table,
encouraging our involvement, and letting our voices be heard. I look forward to returning to this
campus and seeing the great strides I know this community will make with regards to graduate
education, and I couldn’t be happier to have been even a small part of this vital cause at the one
and only University of Vermont.
Page 3 of 3
Attachment
At
5
Staff Coun
uncil
Staf
taff Council Pr
President’s Report
Re
Board off T
Trustees – C
Committee of the Whole
Friday, M
May 15, 2015
Prepa
pared By
Renee B
Berteau, Staff
aff Council Pr
President
Staff Counci
ncil, with suppo
port from thee P
President, the Vice Preside
ident for Execu
cutive Operatio
ations, the Vice
ice
President for Human Res
esources, Dive
iversity and Muulticultural Affairs
Af
and Office
Off of Institu
titutional
Research has accomplish
ished a great de
deal in the mon
onths since I reported
re
to the Board in February.
Fe
In March, Staff
St Council
il conducted
c
fou
four focus grou
roups to betterr understand
u
the
th needs and
d concerns
c
of
staff at thee University
U
of Vermont. Th
This effort was
as further supp
pported by a letter
let from Pres
resident
Sullivan and
nd Vice Preside
ident Heading--Grant which
ch was sent too Deans,
D
Vicee Presidents,
P
, Department
D
Chairs and
d Directors
D
enco
ncouraging thes
hese leaders to provide reaso
asonable releas
ase time to staf
taff to attend
and stating
g their
t
support
rt for
f receiving
ng the resultss fr
from this outre
utreach.
he assistance of the Officee oof Institutiona
onal Research,
h, sstaff were randomly
ran
select
ected and
Through the
invited to participate
pa
from
rom among a lis
list of employe
oyees who serve
rve in the Cleri
erical, Technica
ical and
Specialized
d job
j classifica
ications at thee U
University.. O
Over 40 staff
ff members
m
atte
ttended these focus
fo
groups.
s.
The Focuss Groups
G
were
re asked
a
the foll
ollowing questi
estions:
1. If you
yo were to identify
ide
one iss
issue or area of concern you
ou have as a staff
sta memberr at
a UVM,
what
hat would it be?
2. Wha
hat are reasona
nable expectati
tations for staff
ff to have of UVM
U
as an employer?
em
3. Are
re there areas within
w
the exp
xpectations you have identif
ntified that coul
uld be improve
ved at UVM??
Whic
hich ones, and
nd how could th
they be improv
roved?
The input gathered
ga
during
ring the focuss ggroup was the
then analyzed bby the Staff Council’s
C
Outr
utreach
Committeee and
a Executive
tive Board to id
identify Comm
mon Themes.
es. The five mos
ost salient them
hemes were 1.
Salary Equit
uity 2. Benefits
its 3. Profession
ional Developm
pment/Career
er G
Growth 4. Institutional
Ins
Integrity
Int
and
Respect 5.. Inclusive
In
Deci
ecision Making
ing. These them
emes were then
en used in thee April 14 Staf
taff Council
Outreach Brainstorm
Br
Ses
ession to focus
us discussion.. U
Using a spee
eed-dating mod
odel previously
sly employed
in the Strateg
tegic Initiative
ve Project, wee ccollected idea
deas on what reasonable
re
acti
ctions should
d be
b taken by
Staff Counci
ncil or the Adm
dministration to address staf
taff concerns in the areas identified
ide
by the
th themes.
The deadline
ine for this writ
ritten Board re
report immedia
diately follows
ws our April 14 Outreach Brainstorm
Br
Session, and
nd I would like
ike to update yo
you on the resu
esults, and thee ssubsequentt discussion
di
with
ith the
President and
an Vice Presid
sident for Hum
uman Resources
ces, Diversityy aand Multicult
ultural Affairs,
rs, during my
report at the
he May 15 Com
ommittee of the Whole.
Attachment
nt 6
Studen
ent Governm
rnment Asso
ssociation
Board off T
Trustees - Co
Committee of the Whole
le
May 115, 2015
Prepa
pared By
Jason
Ja
Maulu
lucci, Presiden
dent of the UV
UVM Student
nt Governmen
ent Associatio
ation
On
n April 14th I had the privilege of being sworn-in as the nexxt President of the Studeent
Government Association
A
(SGA),
(
follow
wing a schoo
ol-wide elecction in March. I, along with
w my
inccredibly capable Vice Prresident, Tyller Davis, haave since established a leadership team
t
amonggst
thee Senators on
o the SGA. The
T Studentt Governmen
nt for the 20
015-2016 term is filled with
w
entthusiastic an
nd passionaate individuaals who truly care abou
ut bettering the
t student experience at
thee University
y. In my role as Presiden
nt I have beggun scheduling meeting
gs with senio
or leaders
acrross the University inclu
uding admin
nistration, faaculty, staff and students. I look forrward to
con
ntinuing this work overr the summeer to build reelationshipss and to begin discussin
ng issues
impacting stud
dents.
These issues in
nclude:
Academic Adv
vising
•
•
The stu
udent body would
w
be greatly serviced by a centtralized adv
vising centerr in which
studentts would seeek counsel ffrom professsionals regaarding their specialized and unique
advisin
ng needs. This center wo
ould act as a supplemen
nt to the current faculty
y advising
system. Conversattions have already begu
un between students, faculty and ad
dministratioon,
who recognize the value of its potential crreation.
d faculty advvising, studeents also reccognize the tremendous
t
s
In addittion to profeessional and
value of peer advissing. Hearin
ng from oldeer students within
w
one’ss field of study is criticall in
order to hear a perrspective fro
om people w
who have recently experrienced a sim
milar path t o
the onee in which a younger stu
udent is preparing to travel. I am preparing
p
to launch an SSGAled initiative in wh
hich we work
k with Dean
ns and deparrtment chairrs to identify
y experienc ed
studentts who woulld improve tthe advisingg experiencee for fellow students. The Student
Govern
nment would
d provide a ssetting for tthe selected peer adviso
ors to meet students
s
interested in utiliziing the new
w resource. SSeveral Student Governm
ment recogn
nized clubs
already
y perform a similar funcction, includ
ding the CEM
MS Club and Pre-Vet Clu
ub. Our goal is to
profoun
ndly broadeen, organize and standardize a system that provides essential servicess to
studentts, from stud
dents.
Student Government President’s Advisory Committee
•
As President, I will regularly convene a team of student leaders from across campus to
provide a forum to discuss ways of improving the student experience. This group will not
primarily be comprised of SGA members, but rather, those of other student groups
including IRA, the Ski and Snowboard Club, Fraternity and Sorority life and more. It is my
hope that in addition to our regular internal meetings, as a group we will be able to discuss
certain topics with UVM administration regularly throughout each semester. It is
important that the President of SGA is transparent and inclusive when representing the
undergraduate student body. This committee will allow for me to hear from a diverse
group who bring a unique point of view to the table and present on issues impacting those
more distant from the SGA. It will, I believe, provide that inclusive environment towards
which we must strive.
Student Relations with the Burlington Community
•
The City of Burlington has long been one of the greatest and most talked about advantages
to the location of UVM. It is sometimes evident that there is a lack of dialog and community
between UVM students and long-term residents of Burlington. It is our objective to change
that. One project that Vice President Davis has spearheaded is the formation of the
Committee of Student Resident Ambassadors. The purpose of this committee is to have
students engage the community by attending ward meetings, helping to organizing
neighborhood cleanups and working in conjunction with the Office of Student Community
Relations at UVM. The committee will be overseen by the Student Government Association
and will be comprised of two students from each graduating class at UVM. These students
will serve for the entirety of their time at UVM in order to provide continuity within the
system, and so they can build relationships with neighborhood leaders in Burlington.
Student issues are often the topic of long-term resident ward meetings, which is why it is so
important that there is a friendly student present to participate in the conversation. It is
our hope that the committee will work to solve problems that long-term residents may
have with students and work to strengthen the community. UVM students make up an
enormous consortium of Burlington and we ought to be involved in the city we call home.
Communication with Fellow Students
•
•
It is important that the SGA constantly updates the student body on the progress of its
work. Showcasing our achievements with effective communication will inspire other
talented students to get involved with the Student Government, therefore benefiting all
undergraduates.
In addition to informing the student body of SGA’s work, we can also play a role in
advertising events for the 160+ recognized student clubs and organizations on campus.
Many groups put on wonderful events that would prove valuable to many students, but
because of their sizes they struggle to get the word out. Advertising is a resource that we
can and should provide to our clubs.
Page 2 of 3
•
The SGA can also work to build awareness and excitement around some of the great things
that our University is doing. For example, the STEM project will enormously improve the
University of Vermont and the SGA can help inspire students about the prospects of UVM’s
investment in our future.
Student Safety and Combating Sexual Assault
•
•
Sexual assault has long been a crisis on college campuses and, resultantly, it is not only
warranted, but also essential, that the Student Government help lead the discussion of the
hugely important topic. Recently, the SGA Senate passed a bill establishing the new club 1
in 4 who’s objective is to educate men on sexual assault. We hope to enter discussions on
how to include them in the training of all of our organizations. In addition, work that has
already been done this year by the SGA, such as Sexual Assault Awareness Month in April,
should be continued and built upon.
Several years ago, an initiative by the SGA brought the “blue lights” to campus in order to
help protect students at UVM. This was a hugely beneficial change to campus that has
made it a safer place. A large number of students, however, do not live on campus and
deserve the same securities. Therefore, the SGA will work with the University and the City
of Burlington to discuss the plausibility of similar police warning systems on streets with
heavy student populations to ensure that all students are afforded the same level of
comfort. This is a topic that can begin to be discussed in the coming months.
Club Workshops
•
•
One of the Student’s Government’s primary charges is to support the student organizations
we oversee. UVM clubs rely on the SGA to provide them with many of the resources they
need to operate. It is our responsibility to devise ways in which we can give them the tools
to succeed and make a positive impact on campus. This means, on top of funding a large
portion of their operations, we will be hosting fundraising workshops with the aim of
providing these organizations with the means of furthering their ability to do good by
empowering them to augment additional resources.
Furthermore, the SGA Club Affairs committee will be hosting Diversity and Social Justice
training to ensure that our clubs and their leaders are maintaining the principles set forth
in UVM’s Our Common Ground.
Although this is not an exhaustive list of the goals that the Student Government seeks to
accomplish moving forward, the aforementioned topics certainly are a good indication of some of
our most pressing issues! Tyler and I cannot wait to get to work for the student body. The Student
Government has the ability to have a profound impact on the student experience at UVM. We are
so lucky to have administrators, faculty and staff who truly value our opinions, are always willing
to meet with us, and who undoubtedly care, first and foremost, about the success of the students
at UVM.
I look forward to getting to know many of you, and working together as we move forward with the
common goal of making the University of Vermont an even better community!
Page 3 of 3
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COMMITTEE OF THE WHOLE
May 15, 2016
Approval of Amended Trustee Conflict of Interest Policy
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Amended by the Board of Trustees: )HEUXDU\
Amended by the Board of Trustees:1RYHPEHU
Amended by the Board of Trustees:)HEUXDU\
Amended by the Board of Trustees: 0D\
Attachment 8
Annual Strategic Capital Planning Report
May 15, 2015
Board of Trustees
Committee of the Whole
Prepared By
Tom Gustafson, Vice President for University Relations and Administration (VPUR&A)
Introduction
The initial Strategic Capital Planning Report presented at the May 16, 2014 Committee of the
Whole meeting defined the internal processes for evaluating capital projects and the protocol
required for each of those capital projects to gain Board of Trustee approval. The presentation
concluded with the status update of the capital projects on the Strategic Action Plan.
Strategic Capital Planning Update
The presentation for this year will summarize the evaluation process and protocol, followed by a
more specific review of the logistics and schedules of the capital projects. The projects to be
highlighted will include:
•
•
•
•
•
•
STEM Complex
First-Year Student Housing and Dining
Chiller Plant Expansion
Alumni House
Billings Library
Multipurpose Events/Recreation/Wellness Center
The recap of the internal process will highlight the evaluation assessment criteria and the
different steps defined for the protocol for Board of Trustee approval and oversight for both
major and small capital projects. The presentation will then focus on the upcoming logistics plan
which has been developed over the course of the last several months to demonstrate how the
campus will be organized due to the construction activity in order to operate during the next four
years. University staff have been working together to develop effective solutions to safe
pedestrian walkways, construction traffic requirements, fencing/barrier locations, construction
staging and material laydown areas, and the coordination needs of the individual project
boundaries. University staff have also been coordinating closely with the University of Vermont
Medical Center to understand the impacts each institution will have upon the other and how each
can effectively operate by working together.
The presentation will utilize aerial campus maps to define the specific elements associated with
each project and step through the different phases of the projects to demonstrate the evolution of
the logistics plan through time.
THE UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES
COMMITTEE
Chair Bill Botzow, Vice Chair Donna Sweaney, President Thomas Sullivan, Cynthia Barnhart,
David Brandt, Frank Cioffi, Carolyn Dwyer, Richard Gamelli, Ron Lumbra, Curt McCormack,
Anne O’Brien, Kesha Ram, Tristan Toleno, Faculty Representatives Chris Burns, Cathy Paris,
and Stephanie Kaza, Staff Representatives Cathy Rahill and Amanda McIntire, Alumni
Representative Afi Ahmadi and Foundation Representative Wolfgang Mieder, Student
Representatives Katie Hickey and Tyler Davis, and Graduate Student Representatives Lane
Manning and Kelsey Hudson
Friday, May 15, 2015
1:30 p.m. – 3:30 p.m.
Livak Ballroom, 417-419 Dudley H. Davis Center
AGENDA
Item
1.
2.
3.
4.
5.
Call to Order
Approval of February 6, 2015 meeting
minutes
Provost’s Report
Q&A Routine and Annual Reports
• Annual Research Report
• Annual Graduate Education Report
• Annual Academic Advising Report
• Capital Projects Progress Report
Update on the University Marketing Effort
Academic Excellence Goal # 8
Increase Enrollment in Graduate &
Professional Programs
Report by the Faculty Senate Curricular
Affairs Committee Chair
Enclosure
Discussion Leader
Time
Bill Botzow
**1:30 p.m.
1:30-1:35
Report B
David Rosowsky
1:35-2:05
Report C
Report D
Report E
Report F
Richard Galbraith
Cindy Forehand
Brian Reed
Bob Vaughan
David Rosowsky
2:05-2:10
Attachment 1
Attachment 2
Report G
David Rosowsky
Cindy Forehand
2:10-2:40
Cathy Paris
2:40-2:45
THE UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES
COMMITTEE
AGENDA, Continued
Item
6. Action Items
• Resolution Approving a Minor in Art
• Resolution Approving a M.S. Program in
Complex Systems and Data Science
• Resolution Approving an Undergraduate
Certificate in Teaching English to
Speakers of Other Languages (TESOL)
• Resolution Approving a Food Systems
Ph.D. Program
• Resolution Approving a Pre-Actuarial
Academic Certificate
• Resolution Adopting “Faculty Scientist
Pathway” Amendment to College of
Medicine Faculty Handbook
• Resolution Approving Revised Diversity
Statement
7. Tuition for High School Student Enrollment
at UVM
8. Career Services Work Group Update
9. Other Business*
• Review of Workplan
ADJOURN
*Executive Session as needed.
**Times are approximate.
Enclosure
Attachment 3
Attachment 3
Discussion Leader
Cathy Paris
Time
2:45-3:00
Attachment 3
Attachment 3
Attachment 3
Attachments
3 & 4;
Rick Morin
Appendix A
Attachment 3; Wanda HeadingAppendix B Grant
Cynthia Belliveau
Beth Taylor-Nolan
Frank Cioffi
Attachment 5 Bill Botzow
3:00-3:15
3:15-3:20
3:20-3:30
3:30 p.m.
Educational Policy and Institutional Resources Committee
Executive Summary
Friday, May 15, 2015
Prepared By
David V. Rosowsky, Provost and Senior Vice President
At this meeting, the Committee will receive status updates and continue discussions on Provost’s
Office initiatives. Time will be reserved following my report to allow an opportunity for authors of
routine and annual reports (see list at end of memo) to briefly highlight one topic of strategic
importance and for Committee members to ask questions. The Committee will be asked to
consider action items and receive updates as outlined below.
ACTION ITEMS
Approval of Previous Meeting Minutes
The minutes for the February 6, 2015 meeting are included as Attachment 1.
Action: Motion to approve the minutes.
Curricular Affairs Committee Recommendations
The Report of the Curricular Affairs Committee of the Faculty Senate is included as Report G in the
meeting materials. Included in the report are details for the following recommendations for Committee
consideration:
• Proposal to create a minor in Art in the College of Arts & Sciences
• Proposal to create a M.S. Program in Complex Systems and Data Science in the College of
Engineering & Mathematical Sciences
• Proposal to create an Undergraduate Certificate in Teaching English to Speakers of Other
Languages (TESOL)
• Proposal to create a Ph.D. in Food Systems
• Proposal to create a Pre-Actuarial Academic Certificate
Action: Resolutions approving Faculty Senate recommendations as approved by the President and
Provost. Attachment 3
______________________________________________________________________________
Resolution Adopting “Faculty Scientist Pathway” Amendment to the College of Medicine Faculty
Handbook
Included as Attachment 4 is a memo from the College of Medicine Dean outlining the rationale for a
proposal to create a new Faculty Scientist Pathway in the College of Medicine. This proposal requires
amending the College of Medicine Faculty Handbook. The Faculty Senate is scheduled to vote on this
proposal at their meeting on May 14, 2015. Pending their endorsement and subsequent approval by the
President and Provost, the Committee will be asked to endorse the proposal for referral to the full Board.
Educational Policy & Institutional Resources – Executive Summary
Page 2 of 3
Action: Resolution adopting Faculty Scientist Pathway” amendment to the College of Medicine Faculty
Handbook. Attachment 3; Appendix A
______________________________________________________________________________
Resolution Approving Revised Diversity Statement
The University of Vermont’s statement on Why Diversity is an Academic and Institutional Strategic
Priority is periodically reviewed by the Board. This statement has been updated and revised to
incorporate the tenets from Our Common Ground and to better align with UVM’s sustained efforts
regarding strategic diversity engagement. The Board is asked to review and approve the revised
statement included as Appendix B to Attachment 3.
Action: Resolution approving revised Diversity Statement. Attachment 3
______________________________________________________________________________
STATUS UPDATES
Provost’s Report - Included as Report B is my regular report in which I provide updates on some of
our most significant accomplishments, all in partnership with campus leaders and members of our
academic community, over the past two years.
Update on University Marketing Effort - I will offer a brief update on this initiative’s progress since
our last meeting.
Academic Excellence Goals - Cindy Forehand, Dean of the Graduate College, will discuss Academic
Excellence Goal #8, which calls for increasing enrollment in graduate and professional programs. A
description of the taxonomy of current UVM graduate programs and strategic goals to increase current
program enrollment as well as develop new programs will be included in the discussion. Attachment 2
Tuition for High School Student Enrollment at UVM - Cynthia Belliveau, Dean of Continuing
Education & Distance Education and Beth Taylor-Nolan, Assistant Dean of Continuing Education will
offer a report and recommendation on an appropriate tuition pricing strategy for high school students
enrolled at the University of Vermont.
Career Services Work Group - Trustee Frank Cioffi will offer an update on the Career Services Work
Group meeting held on April 27, 2015.
DISCUSSION ITEMS
Review of Committee Work Plan - Time has been reserved at the end of the meeting to review the
draft work plan for next year. Following our meeting Trustees will be issued an assessment survey and
asked to evaluate the Committee’s work over the last year. Attachment 5
Educational Policy & Institutional Resources – Executive Summary
ROUTINE REPORTS
Provost’s Report - Report B
Annual Research Report - Report C
Annual Graduate Education Report - Report D
Annual Academic Advising Report - Report E
Capital Projects Progress Report - Report F
Report by the Faculty Senate Curricular Affairs Committee Chair - Report G
Page 3 of 3
Attachment 1
EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES COMMITTEE
BOARD OF TRUSTEES
UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
A meeting of the Educational Policy and Institutional Resources Committee of the Board of
Trustees of the University of Vermont and State Agricultural College was held on Friday,
February 6, 2015 at 10:30 a.m., in the Livak Ballroom, 417-419 Dudley H. Davis Center.
MEMBERS PRESENT: Chair Bill Botzow, Vice Chair David Potter, Cynthia Barnhart, Frank
Cioffi, Carolyn Dwyer, Richard Gamelli, Samantha Lucas, Ron Lumbra and Donna Sweaney
OTHER TRUSTEES PRESENT: Lisa Ventriss*
TRUSTEES ABSENT: Christopher Bray, Anne O’Brien, Kesha Ram
REPRESENTATIVES PRESENT: Faculty Representatives Chris Burns and Cathy Paris, Staff
Representatives Amanda McIntire and Cathy Rahill, Alumni Representative Afi Ahmadi,
Foundation Representative Wolfgang Mieder, Student Representatives Andrew Bowen and Katie
Hickey, and Graduate Student Representatives Kelsey Hudson and Lane Manning
REPRESENTATIVES ABSENT: Faculty Representative Stephanie Kaza
PERSONS ALSO PARTICIPATING: Senior Vice President and Provost David Rosowsky, Vice
President for Human Resources, Diversity & Multicultural Affairs Wanda Heading-Grant, Vice
President for University Relations and Administration Thomas Gustafson, Vice Provost for
Student Affairs Annie Stevens, Associate Provost for Teaching and Learning Brian Reed,
Director of Capital Planning and Management Robert Vaughan, Director of the Office of
Institutional Resources John Ryan
*joined the meeting at 12:00 p.m.
Chair Bill Botzow called the meeting to order at 10:42 a.m.
Approval of Minutes
The minutes from the previous meeting were presented for approval. A motion was made,
seconded and voted to approve the minutes of the October 17, 2014 meeting with the following
amendment on page 5:
Resolution Accepting Gift of Real Estate
Doris Maeck passed away in 2015 leaving in trust a $1.4 million gift to the University to
partially fulfill the $2 million Chair commitment made in 2000.
Educational Policy and Institutional Resources Committee Minutes – February 6, 2015
Page 2 of 13
Provost’s Report
Provost David Rosowsky gave a brief overview of his written report specifically calling attention
to the following three initiatives: Incentive Based Budgeting (IBB), Academic Excellence, and
the STEM Initiative. Provost Rosowsky added that the Committee members will find links in the
written report which will direct them to sources for additional information. The Provost also
suggested that the Committee members feel free to contact him with any questions they may
have. Chair Botzow expressed his appreciation for the Provost’s reports which, he said, keeps the
Committee members well informed. The Provost then invited questions and comments from the
Committee on the following reports:
Annual Vice President for Human Resources, Diversity & Multicultural Affairs Report
•
Vice President for Human Resources, Diversity & Multicultural Affairs Wanda HeadingGrant began her report by introducing Harold Pierce, the new Executive Director of Benefit
and Employee Operations. Vice President Heading-Grant then highlighted three projects that
are underway:
1. The Smart ERP (Enterprise Resource Planning) project which will automate personnel
actions. This process will increase efficiency in processing personnel actions and allow
for improved tracking.
2. Changes made to the Human Resources Services entrance and reception area to create
more openness and privacy resulting in enhanced customer service.
3. The enhancement and institutionalization of the delivery of professional development to
UVM’s faculty and staff. The plan includes the expansion and reconfiguration of
professional development offerings.
Vice President Heading-Grant reported that as the final phase in implementing the Division’s
reorganization is nearing completion, there has been significant progress in the areas of
customer service, professional development and engagement, and efficiency.
Annual Deferred Maintenance Report
•
Vice President for University Relations and Administration Tom Gustafson reported that the
University is continuing to address deferred maintenance. He reported that although there is a
moderate decrease in the deferred maintenance deficit, the deficit is growing. He added that
major pieces will be removed from the deficit with the required demolition of Angell Hall,
Chittenden-Buckham-Wills residence hall and the renovation of Votey Hall due to the STEM
project. The demolition of Cook Building in FY18 will result in a reduction of $22.4M in
deferred maintenance. Vice President Gustafson suggested that the deficit could be lowered
by demolishing outdated facilities and not replacing them or replacing them with new
facilities, outsourcing facilities that are needed, and disposing of facilities that are not
needed. Chair Botzow pointed out that health and safety should come first. Vice President
Gustafson responded that they do have a set of criteria and that health and safety is at the top
of the list. Chair Botzow suggested that it would be helpful to have a chart or graph showing
the status of deferred maintenance beginning at the point when the Board first made a
commitment to deferred maintenance and projected out several years (for a total of about 10
Educational Policy and Institutional Resources Committee Minutes – February 6, 2015
Page 3 of 13
years). Provost Rosowsky informed the Committee that what the University is facing in
deferred maintenance is not out of line with what every institution is facing today.
Capital Projects Progress Report
•
Director of Capital Planning and Management Bob Vaughan brought to the Committee’s
attention that the Billings Library design work was to be reviewed during the afternoon
session of the Budget, Finance and Investment Committee meeting.
Report by the Faculty Senate Curricular Affairs Committee Chair
Cathy Paris, Faculty Senate Curricular Affairs Committee (CAC) Chair, provided a brief
overview of two action items: a proposal from the College of Arts and Sciences for a new minor
in Musical Theatre, and a proposal from the College of Nursing and Health Sciences (CNHS) to
terminate the Post-Master’s Certificate in Nursing Practice. She also reviewed a proposal from
the College of Medicine for a new M.S. Program in Medical Sciences. This item is pending
approval by the Faculty Senate at its February 9th meeting, and if approved, will be an action
item for the March 16th special Board meeting. Professor Paris reported on another proposal that
has been approved by the CAC but not yet presented to the Faculty Senate: a proposal from
CNHS and Continuing & Distance Education for a new online undergraduate major in Health
Sciences. She explained that this major is unique due to the fact that it will be the first
undergraduate degree program that would be entirely online. The Faculty Senate will vote on this
proposal at their February 9th meeting and if approved, would also like to bring this proposal to
the March16th Board meeting. A third item that is pending action by the Faculty Senate at the
February 9th meeting is a proposal for a new General Education requirement in Sustainability.
Faculty Senate President Julie Roberts and Professor Deane Wang provided a brief overview.
Pending approval by the Senate, this will also come before the Board for action at the March 16th
meeting. Chair Botzow then asked Professor Paris to explain what benefits the academic
programs get from the academic program review (APR). Professor Paris responded that the
greatest value she sees is the self-reflection and the self-study that programs are required to
prepare. She added that it’s also an opportunity to have two valued colleagues from other
institutions come and provide their perspective. Provost Rosowsky added that after the final
reports from reviewers have been approved by the CAC, a summary meeting is held with the
program Chair/Director, the Dean of the College or School, the CAC Chair, the Associate
Provost for Teaching and Learning, the Provost, and other appropriate faculty to review the final
reports along with the report and recommendation of the CAC Internal Review Subcommittee.
This meeting results in a memorandum of record and a two-year follow-up review.
Action Items
The following resolution was presented for approval:
Resolution Approving the Creation of a New Minor in Musical Theatre in the
Department of Theatre and the Department of Music and Dance, College of Arts &
Sciences
Educational Policy and Institutional Resources Committee Minutes – February 6, 2015
Page 4 of 13
RESOLVED, that the Board of Trustees approves the creation of a new minor in Musical
Theatre in the Department of Theatre and the Department of Music and Dance as
approved and advanced by the Provost on December 15, 2014, and the President on
December 16, 2014.
Resolution Approving the Termination of the Post-Master’s Certificate in the
College of Nursing and Health Sciences
RESOLVED, that the Board of Trustees approves the termination of the Post-Master’s
Certificate in the College of Nursing & Health Sciences as approved and advanced by the
Provost on December 15, 2014, and the President on December 16, 2014.
Director of Capital Planning and Management Bob Vaughan reviewed a proposal for a twophase deferred maintenance project for Southwick Hall. The following resolution was presented
for approval and referral to the Budget, Finance and Investment Committee:
Resolution Approving Southwick Deferred Maintenance
WHEREAS, the administration today reported on the strategic and operational need for
the Southwick Deferred Maintenance Project and the associated program scope;
THEREFORE, BE IT RESOLVED, that the Committee hereby approves the conceptual
scope that the administration presented on this date and refers the Project to the Budget,
Finance & Investment Committee for financial review and approval.
Vice President for Human Resources, Diversity and Multicultural Affairs Wanda Heading-Grant
reviewed the policies informing that Trustees that there were no new changes (see Appendices A
& B):
Resolution Reaffirming Equal Opportunity Statements
RESOLVED, that the Board reaffirms the Equal Employment Opportunity/Affirmative
Action Policy Statement attached here as Appendix A, and the Equal Opportunity in
Educational Programs and Activities and Non-Harassment Policy Statement attached
here as Appendix B, both effective as of February 7, 2015.
A motion was made, seconded and Trustees voted on the four resolutions:
Bill Botzow – Yes, David Potter – Yes, Cynthia Barnhart – Yes, Frank Cioffi – Yes, Carolyn
Dwyer – Yes, Richard Gamelli – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes, and Donna
Sweaney – Yes. The resolutions were approved as presented.
Annual Diversity Presentation
Vice President for Human Resources, Diversity and Multicultural Affairs Wanda Heading-Grant
announced that UVM was a 2014 recipient of the publication INSIGHT Into Diversity’s Higher
Educational Policy and Institutional Resources Committee Minutes – February 6, 2015
Page 5 of 13
Education Excellence in Diversity (HEED) award. Vice President Heading-Grant then provided
an overview of some the University’s recent diversity efforts:
• The restructuring of the Presidential Commissions resulting in the launching of the
President’s Commission for Inclusive Excellence.
• UVM’s Bias Response Program – a centralized system for reporting bias, harassment, and
discrimination.
• The President’s Our Common Ground Award recognizing six staff members who exemplify
the qualities of Our Common Ground principles.
• The formal recognition of the life and legacy of Andrew Harris, the University of Vermont’s
first African American graduate.
• The organization of a series of forums for students, faculty, and staff following the national
events after the Ferguson and Staten Island grand jury decisions.
• The annual Blackboard Jungle Symposium which is the professional development experience
for students, faculty and staff.
• The Staff Pay Equity Study to be conducted in 2015.
Vice President Heading-Grant concluded her report by acknowledging President Sullivan and
Provost Rosowsky for their support. Trustees Cynthia Barnhart and Donna Sweeney and Chair
Botzow expressed their appreciation for Vice President Heading-Grant’s leadership. Staff
Representative Amanda McIntire pointed out the importance and value of the initiatives, and in
particular, the Staff Equity Study.
Academic Excellence Goals #1 and #2
Following Provost David Rosowsky’s brief review of the Academic Excellence Goals, Brian
Reed, Associate Provost for Teaching and Learning, and John Ryan, Director of the Office of
Institutional Research, gave a presentation on the first two goals:
1. Increase the percentage of undergraduate students graduating in four years
2. Improve undergraduate student retention, years 1– 4
At 11:45 a.m. approximately 25 members of the Student Climate Culture Group arrived at the
meeting, read a statement in support of divestment from fossil fuels and requested an opportunity
to present their proposal for divestment and reinvestment to the Board at its next meeting in
May.
Upon the group’s departure, Director Ryan resumed the presentation and reported that there are
two main categories of variables/factors that influence the probability of persistence and timely
completion:
• Pre-entry characteristics: academic preparation, rigor of high school curriculum,
motivation, support (including financial).
• College Experience: Academic and social integration, student engagement, high impact
practices, “challenge and support”, first-year experience.
Associate Provost Reed concluded that the University must work together to enhance student
engagement and the quality of the UVM experience, particularly high order critical thinking and
effective learning strategies in the first year.
Educational Policy and Institutional Resources Committee Minutes – February 6, 2015
Page 6 of 13
Alumni Representative Afi Ahmadi asked for clarification of the completion rate. He pointed out
there is a perceived counter intuitiveness of the goal to create student engagement and student
satisfaction but then graduate them in four years. The Provost responded that given the cost of
higher education today, the University is focused on the value, on academic quality and on the
time it takes to graduate. Every year that a student has to remain at UVM, is a significant
increase in cost to the individual and the family; and as the cost of education continues to climb,
people are paying more attention to what their education will prepare them to do. Student
Representative Katie Hickey asked about students who want to graduate early because of cost.
The Provost responded that there will most likely be an increase in students wanting to graduate
early and the University is creating a number of front-end programs specifically aimed to attract
the best and brightest students. One suggestion is to look at how the summer can best be utilized,
particularly the summer right before a student’s first year. The Provost added that any university
that can get to a three-year degree is going to have an advantage. Trustee Frank Cioffi suggested
that the students which we should be most concerned about are the students in the College of
Arts and Sciences versus the students graduating with employable degrees. He suggested
focusing on some sort of curriculum, either in the first semester of a student’s senior year or the
summer of their senior year, to do some sort of certification training, e.g., technology, in which
students could be trained in six months with an employable skill. Chair Botzow suggested that as
we offer the opportunities for students to graduate sooner, we bear in mind that we don’t lower
their capacity for earnings throughout their lifetime; that if a student is graduating sooner, then
there’s the opportunity to charge a little bit more and use up some capacity; and concerning the
first-year landmark experience, Chair Botzow suggested that the University continue in that
direction, particularly with freshman and sophomores who are the most critical stakeholders.
Foundation Representative Wolfgang Mieder offered the caveat that the University should not
become too controlling; that some of the students prefer to go their own way as opposed to
having too much structure.
Career Services Work Group Update
Career Services Work Group member, Trustee Lisa Ventriss, gave an update following the Work
Group’s latest meeting which took place on February 5th. She reported that there is increased
activity in the Career + Experience Hub with very strong student involvement as career and peer
mentors. Trustee Ventriss also provided a few highlights such as an increased level of student
engagement in undergraduate research, and identified some issues including finding additional
funding for research. Trustee Cioffi acknowledged Vice Provost for Student Affairs Annie
Stevens and Director of Career Services Pamela Gardner for their work. He then reported that the
Work Group would sunset in May, at which time they will turn oversight responsibility over to
the EPIR Committee. Trustee Cioffi added that going forward, there would be a need for
continued support by the administration in addition to needed resources.
University Marketing and Communication
Provost Rosowsky reported that during the last six months, it was determined that
communications is being handled in several different parts of the University, including
University Communications, Enrollment Management, Athletics, the University Foundation, etc.
The Provost has asked Vice President Gustafson and Vice President for Enrollment Management
Educational Policy and Institutional Resources Committee Minutes – February 6, 2015
Page 7 of 13
Stacey Kostell to convene these groups to identify their various messages and to work towards
finding ways to collaborate. Next steps include gathering data on the outside perception of the
UVM “brand.” Findings will be presented to the Board at future meetings. Trustee Richard
Gamelli asked how the University would coordinate with the hospital now that the hospital
carries the University of Vermont Medical Center banner. Provost Rosowsky responded that the
Medical Center has a robust marketing team and they are already “at the table.” He agreed that
it’s a very good suggestion that the University connect with the University of Vermont Medical
Center, especially now that there is a cross branding. Chair Botzow asked the Committee
members to consider the pros and cons of a chief marketing officer, what roles and
responsibilities that officer would have and whether that position would be appropriate for this
type of work, which is currently dispersed. In addition, what degree of directive would or would
not be a good idea. Provost Rosowsky added that it will be a matter of how are we going to
redirect the resources that we have.
Other Business
Chair Botzow recognized Vice Chair Potter, as this was his last meeting, and thanked him for his
contribution to the Committee. Chair Botzow also acknowledged the Committee members for
their engagement and their questions, and he reminded them that it wasn’t so long ago that the
University was working towards fundamental change, and now when the Committee looks at the
presentations at the meetings, it is apparent that the University is in a well-organized transitional
moment. He concluded by thanking the members for all their work.
Adjournment
There being no further business, the meeting adjourned at 12:28 p.m.
Respectfully submitted,
Bill Botzow, Chair
Educationall Policy
P
and Instit
stitutional Resour
ources Committee
ttee Minutes – February
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Page 8 of 13
Appendi
dix A
Pol V. 7.3.9
Policy
98
Responsible Official:
Res
Of
Vicee
Pre
President
for Human
H
Resou
ources,
Div
Diversity
and Multicultural
M
ral Affairs
Eff
Effective
Date:
te: February 78
8, 20154
Equa
al Emp
ploymeent Op
pportu
unity/A
Affirm
mative
Action Poliicy Staatemen
nt
Policy
y Statemen
S
ent
The Univers
ersity of Verm
rmont and State
tate Agricultura
tural College is committed
d to a policy of
o equal
employmen
ent opportunity
ity and to a pro
program of aff
affirmative action
act
in order
er to fulfill that
hat policy. The
he
President of the Univers
ersity fully sup
upports the Un
University’s equal
eq employm
yment opportu
rtunity policyy
and the Univ
niversity’s affi
ffirmative acti
ction program.
m.
The Univers
ersity will acco
ccordingly recr
ecruit, hire, trai
train, and prom
omote persons
ns in all positio
itions and
ensure that
at all
a other pers
ersonnel action
ions are admin
inistered witho
ithout regard to unlawful criteria
cr
including race,
ra color, religion,
rel
ances
cestry, national
nal origin, plac
lace of birth, sex,
se sexual orientation,
ori
disability,, age,
ag positivee HIV-related
H
ed blood testt re
results, geneti
etic informatio
tion, gender identity
id
or
expression,
n, or status as a disabled ve
veteran, recen
ently separated
ted veteran, active
act duty wartime
wa
or
campaign badge
ba
veteran
ran, or Armedd F
Forces servic
vice medal veteran
vet
(collect
ectively “prote
tected
veterans”),, as
a these term
rms are define
ned under appl
pplicable law,, or
o any other
er factor or cha
haracteristic
protected by law, and ensure
en
that all employmen
ent decisionss are
a based only
onl on valid job
jo
requirement
ents.
In addition,
n, the Universi
rsity of Vermo
mont recognize
izes that discri
criminatory harassment
har
and sexual
harassment
nt are forms of unlawful di
discrimination
ion, and it is,, therefore,
th
the
he policy of the University
ity
that discrim
iminatory hara
rassment andd ssexual harass
assment willl not
no be tolerate
ated. The Univ
niversity also
prohibits unlawful
un
haras
rassment on the basis of oth
other character
eristics protec
tected by law.
Further, emp
mployees and
nd applicantss w
will not be su
subjected to harassment,
ha
, intimidation,
in
n, threats,
t
coercion, or retaliation
n because
b
they
ey have engage
aged in or may
ay engage in the
th following
ng: filing a
complaintt or
o assisting or participatin
ting in an inve
vestigation regarding
reg
alleg
eged discrimin
ination or
harassment
nt as prohibited
ited in the polic
licy statement
nt above; filing
ling a complain
aint or assisting
ing or
participating
ing in an inves
estigation, com
ompliance eva
valuation, hear
earing, or any
y other
o
activity
ity related to
the administ
istration of the Vietnam Er
Era Veterans'
s' Readjustmen
ent Assistance
nce Act of 1974
974
("VEVRAA
A"), Section
n 503
5 of the Re
Rehabilitation
on Act of 1973
73 ("Rehabilit
ilitation Act"),
), or the
Educational Policy and Institutional Resources Committee Minutes – February 6, 2015
Page 9 of 13
Affirmative Action provisions of any other federal, state or local law; opposing any act or
practice made unlawful by VEVRAA or any other federal, state, or local law requiring equal
employment opportunities for individuals with disabilities or protected veterans; or exercising
any other rights protected by VEVRAA or the Rehabilitation Act.
The University of Vermont maintains an audit and reporting system that: measures the
effectiveness of the University’s affirmative action program; indicates any need for remedial
action; determines the degree to which the University’s objectives have been attained; measures
the University’s compliance with its affirmative action obligations; and determines whether
individuals with disabilities and veterans have had the opportunity to participate in all University
sponsored educational, training, recreational and social activities.
Sources: Titles VI and VII of the Civil Rights Act of 1964; the Immigration Reform and Control
Act of 1986; Title IX of the Education Amendments of 1972; the Equal Pay Act of 1963; the
Age Discrimination in Employment Act of 1967; the Age Discrimination Act of 1975; Sections
503 and 504 of the Rehabilitation Act of 1973; the Americans with Disabilities Act of 1990;
Section 402 of the Vietnam-Era Veterans Readjustment Assistance Act of 1974; Executive Order
11246; the Genetic Information Nondiscrimination Act of 2008; and the Vermont Fair
Employment Practices Act, all as amended; and such other federal, state and local nondiscrimination laws as may apply.
Note: This Statement of Policy is the official University of Vermont Equal Educational Opportunity Policy
Statement and supersedes all prior policy statements regarding its subject matter. It may be modified only by written
statement issued by the President as Chief Executive Officer of the University or by formal action by the University
of Vermont and State Agricultural College Board of Trustees. This Policy Statement is designed to express the
University’s intent and commitment to comply with the requirements of federal, state, and local non-discrimination
laws. It shall be applied co extensively with those non-discrimination laws and shall not be interpreted as creating
any rights, contractual or otherwise, that are greater than exist under those laws.
Contacts
Questions regarding this policy statement or compliance with its provisions may be directed to:
Director, Office of Affirmative Action and Equal Opportunity
University of Vermont
428 Waterman Building
Burlington, VT 05405
(802) 656-3368
Questions about policies related to Title IX, including sex discrimination, sexual harassment, and all
forms of sexual violence may be directed to the University’s Title IX Coordinator:
Director, Office of Affirmative Action and Equal Opportunity
656-3368
Questions about disability related issues may be directed to the University’s Section 504
Coordinator:
Educational Policy and Institutional Resources Committee Minutes – February 6, 2015
Director, Office of Affirmative Action and Equal Opportunity
Page 10 of 13
656-3368
Questions may also be directed to government agencies having oversight and enforcement
authority with respect to the referenced laws. A complete listing of such agencies may be
obtained from the Office of Affirmative Action and Equal Employment Opportunity.
The Vice President for Human Resources, Diversity and Multicultural Affairs is the University
official responsible for the interpretation and administration of this policy.
The University has developed an Affirmative Action Plan. The portions of the plan required for
disclosure are available for inspection during normal business hours; contact the University’s
Public Records Officer at (802) 656-8937.
Related Documents/Policies
Equal Opportunity in Educational Programs and Activities and Non-Harassment
http://www.uvm.edu/~uvmppg/ppg/student/equaledu.pdf
Sexual Harassment Policy – Employees
http://www.uvm.edu/~uvmppg/ppg/hr/sexharasemp.pdf
Procedures for Investigating and Resolving Discrimination Complaints
http://www.uvm.edu/~aaeo/pdf/discrimination.pdf
Effective Date
Approved by:
E. Thomas Sullivan,
President
February 7, 2015
Deborah H. McAneny
Chair Board of Trustees
February 7, 2015
Educationall Policy
P
and Instit
stitutional Resour
ources Committee
ttee Minutes – February
Fe
6, 2015
15
Page 11 of 13
Appendix
Ap
B
Pol V.7.4.89
Policy
9
Responsible Official:
Res
Of
Vicee President
P
for
Hu
Human
Resourc
urces, Diversit
sity and
Mu
Multicultural
l Affairs
A
Eff
Effective
Date:
te: February 78,
7 20145
Equa
al Opportuniity in E
Educaational Prog
grams
and Activit
A
ies and Non
n-Haraassmen
nt
Policy Stateme
S
ent
The Univers
ersity of Verm
rmont and State
tate Agricultura
tural College is committed
d to a policy of
o equal
educational
al opportunity.
ity. The Univer
versity therefor
fore prohibits
ts discriminatio
d
tion on the bas
asis of
unlawful criteria
cri
such as race, color,
or, religion, na
national or eth
thnic origin,, age,
ag sex, sexu
xual
orientation,
n, marital statu
atus, disability,
ity, or genderr id
identity or expression,
ex
as those termss are defined
under applic
licable law, in admitting st
students to its programss and
a facilities
es and in admin
inistering its
ts
admissions
ns policies, edu
ducational pol
olicies, schola
olarship and loan
loa programs,
s, athletic pro
rograms, andd
other institu
itutionally adm
dministered pro
programs or ac
activities mad
ade availablee to
t students at the
University.
y. The Univers
ersity also proh
rohibits harassm
ssment, as defi
efined in the Vermont
V
Statu
tatutes at Title
le
16, section
n 11(a)(26).
1
Unlawful
U
hara
arassment is a fform of discr
iscrimination and
an is therefo
fore
prohibited.
d. Sources:
S
Titl
itle VI of the Civil Rights
ts Act of 1964
64; Title IX of the Educatio
tion
Amendment
ents of 1972;; the
th Age Discr
iscrimination A
Act of 1975;
5; Section
S
504
4 of the Rehab
habilitation
Act of 1973
73; the Americ
ricans with Dis
Disabilities Ac
Act of 1990; the
th Vermontt Public
P
Accom
ommodations
ns
Act; and such
suc other fede
ederal, state, an
and local non--discriminati
ation laws ass may
m apply.
Note: This Statement
Sta
of Poli
olicy is the officia
icial University oof Vermont Equ
qual Educational
al Opportunity Policy
P
Statement and
nd supersedes all prior statemen
ents regarding its subject matte
tter. It may be modified
mo
only by written
statement issu
sued by the Presi
esident as Chieff E
Executive Offic
fficer of the Univ
iversity or by formal
for
action by
y the
t University
ty
of Vermont and
an State Agricu
icultural College
ge Board of Trust
ustees. This Polic
licy Statement is designed to express
ex
the
University's intent
in
and comm
mitment to com
mply with the re
requirements of federal,
f
state, and
a local non-d
discrimination
laws. It shall
ll be
b applied co-eextensively with
ith those non-dis
discrimination laws
law and shall not
no be interpreted
ted as creating
any rights, contractual
con
or oth
therwise, that are greater thann eexist under thos
hose laws.
Educational Policy and Institutional Resources Committee Minutes – February 6, 2015
Page 12 of 13
Contacts
Questions regarding this policy statement or compliance with its provisions may be directed to:
Dean of Students
University of Vermont
41-43 South Prospect Street
Burlington, VT 05405
(802) 656-3380
or to:
Director, Office of Affirmative Action and Equal Opportunity
University of Vermont
428 Waterman Building
Burlington, VT 05405
(802) 656-3368
Questions may also be directed to government agencies having oversight and enforcement
authority with respect to the referenced laws. A complete listing of those agencies may be
obtained from the Office of Affirmative Action and Equal Opportunity.
The Vice President for Human Resources, Diversity and Multicultural Affairs is the University
official responsible for the interpretation and administration of this policy.
Title IX Coordinator
Questions about policies related to Title IX, including sex discrimination, sexual harassment, and all
forms of sexual violence, may be directed to the University’s Title IX Coordinator:
Director, Office of Affirmative Action and Equal Opportunity
656-3368
Section 504 Coordinator
Questions about disability related issues may be directed to the University’s Section 504
Coordinator:
Director, Office of Affirmative Action and Equal Opportunity
656-3368
Educational Policy and Institutional Resources Committee Minutes – February 6, 2015
Related Documents/Policies
Equal Employment Opportunity/Affirmative Action Policy Statement
http://www.uvm.edu/~uvmppg/ppg/general_html/affirm.pdf
Harassment – Students
http://www.uvm.edu/~uvmppg/ppg/student/studentharas.pdf
Procedures for Investigating and Resolving Discrimination Complaints
http://www.uvm.edu/~aaeo/pdf/discrimination.pdf
Sexual Harassment Policy – Students
http://www.uvm.edu/~uvmppg/ppg/student/sexharasstudent.pdf
Effective Date
Approved by:
E. Thomas Sullivan,
President
February 7, 2015
Deborah H. McAneny
Chair Board of Trustees
February 7, 2015
Page 13 of 13
Attachment 2
OFFICE OF THE DEAN
Academic Excellence Goal #8:
Increase Enrollments in Graduate and Professional Programs
Board of Trustees
Educational Policy and Institutional Resources Committee
May 15, 2015
Prepared By
Cynthia Forehand, Dean of the Graduate College
330 Waterman Building, 85 South Prospect St., Burlington, VT 05405-01610, Telephone (802) 656-3160
Equal Opportunity / Affirmative Action Employer
One of the Academic Excellence Goals in support of President Sullivan’s Strategic Action Plan
is to “Increase enrollments in graduate and professional programs”. This goal will support a
growing intellectual vibrancy at UVM with a mix of graduate and undergraduate students more
closely aligned with peer research universities. The Graduate College is actively engaged in
developing mechanisms to support increased enrollments within existing programs and in
developing new graduate programs that fit within UVM’s vision and mission. One component of
the academic excellence goal is to increase the number of students in research doctoral programs
where full student support is expected. These students engage in the highest level of intellectual
pursuit and creation of new knowledge. Importantly, they also support the scholarship and
productivity of our faculty and enhance UVM’s reputation. A second component of the
academic excellence goal is to increase the number of students in master’s and professional
programs that meet specific students’ needs and for which students typically pay a significant
portion of the costs themselves. The presentation will define the taxonomy of graduate programs
at UVM and provide a snapshot of who we are. We will then present a plan for substantially
growing graduate programs with foci on 1) increasing the international graduate student
population, 2) increasing accelerated entry into masters programs for our undergraduate students,
3) utilizing the incentive-based budget (IBB) model to increase capacity in existing programs
and 4) developing new residential and distance programs that align with UVM’s vision and
attract new populations of graduate and professional students. In parallel with increasing
enrollment, we must enhance recruitment and student support services to attract and retain high
caliber students and ensure their success.
The overarching goal is to significantly change the ratio of undergraduate to graduate students
(UG/G) to be more in line with the mix typically found at research universities. This change will
enhance UVM’s intellectual vibrancy for all students and faculty. The specific goal is to increase
the graduate student population by 400 students within 5 years. Assuming no change in the
number of undergraduate students, an increase of 400 graduate students represents a 30%
increase in the number of graduate students and a change from an UG/G ratio of 5.4 to 4.5
(counting medical students in with the graduate population for this ratio). A second goal is to
then increase the graduate population by another 400 students in 3 more years, which would
bring our UG/G ratio to 3.8 within 8 years.
Figure 1 provides a comparison of UVM with peer institutions in terms of the UG/G ratio and
UVM’s international and diverse populations.
2
Figure 1: Peer comparison ordered by % international graduate students
Current Profile of UVM Graduate Programs
UVM has 1,405 graduate students (including certificate students) with programs in all academic
units and highest numbers in Education/Social Services and Health Sciences (Fig. 2).
Professional programs dominate our largest programs at both the master’s and doctoral level
(Fig. 3).
Figure 2
Figure 3
3
The number of students peaked in 2011, with sharp drops in enrollment in 2012 and 2013, but an
encouraging 4% increase in 2014 (Fig. 4). The percentage increase in Fall 2014 was the same for
doctoral and master’s levels. This increase may reflect the recovery of the economy and can
expect to keep growing as long as the economy remains relatively healthy.
Figure 4: Total graduate enrollment – 10 year trend
1600
1400
1200
1000
800
600
400
200
2005
2006
2007
2008
2009
2010
Phd/EdD/DPT/DNP
Masters
2011
2012
2013
2014
Total
Mechanisms to increase graduate enrollment
1. Increase international graduate student population
Specific goal: double the number of international graduate students within 5 years.
4
As shown in Fig. 1, the percentage of international graduate students at UVM is very low.
Increasing international student number has the added benefit of diversifying the graduate
student population along with increasing the number of students. As indicated in Fig. 5
and Table 1, UVM’s international graduate student population is stagnant or falling while
across the country international students represent a rapidly growing population.
Figure 5: International graduate enrollment: ten year trend
International Enrollment
170
160
150
140
153
161
160
141
130
153
137
142
146
145
138
120
2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Table 1. UVM and National Trends for International Graduate Enrollment
% change 2011- % change 2012% change 20132012
2013
2014
Average Annual
% Change 20082013
Total Enrollment
UVM
National
-6.7%
-2.3%
-7.7%
-0.2%
4.1%
Not available
-0.8%
1.5%
US Citizen and
Permanent Residents
UVM
National
-7.7%
-3.2%
-8%
-1.1%
5%
0% (preliminary)
-0.7%
1.4%
International
UVM
National
3%
2.8%
-1%
7.3%
-5%
8% (preliminary)
1%
2.9%
The average annual growth of international graduate students nationwide is 3-fold higher than
for UVM over the last 5 years. Particularly striking is the marked increase nationally over the
past two years while UVM was losing ground.
5
Data from the Department of Education reported through the Council of Graduate Schools
indicate this increase in international enrollment is preferentially in master’s programs (Fig. 6).
More of these candidates are going to master’s only schools where funding is not typically
available to the student
Figure 6: International enrollments nationwide by degree level
How can we change our outcomes with international students? UVM must be visible to
capture these students. In the past, there has been no organized recruitment other than
through individual faculty relationships. We are now partnering with Undergraduate
Admissions, the Office of International Education (OIE) and the Global Gateway
Program (GGP) to be included whenever there’s a possibility to recruit graduate students.
In one webinar with the Canadian Bureau of International Education (CBIE) set up
through OIE, we were able to communicate with ~40 Libyan students already in North
American undergraduate programs (many in the US) to tell them about UVM. We
received several direct contacts from these students after the webinar and at least two
have applied to UVM. These are students with a full scholarship from their home
ministry of education to cover all of their tuition and living expenses.
There are two important collaborations with the GGP. One is to be ready in a year’s time
to engage the students who successfully matriculated into UVM undergraduate programs
and encourage them to apply to masters programs – especially for those in majors with
accelerated masters programs. We are also working directly with Associate Provost
Nunley, Sharon Ultsch (GGP ESL faculty), OIE and Dean Garcia to put together a PreMaster’s Program similar to the undergraduate GGP program. The planned launch is for
Fall 2016 with an expected minimum 25 students. Students will be admitted conditionally
to a STEM graduate program and will successfully complete 9 credits of graduate course
work and 9 credits of ESL coursework prior to advancement to candidacy in the graduate
program.
6
2. Increase accelerated entry into masters programs (AMP) for our undergraduate students
Specific goal: matriculate 10 additional new AMP students per year over the next 5 years
UVM’s AMPs provide an early entry into a master’s program for current UVM
undergraduates. These students apply to and are accepted into the graduate college while
still an undergraduate. They then complete 6 credits of graduate level course work that
counts toward both degrees and can take another 3 credits that will count towards the
graduate degree. It is a good deal for the students who essentially get 9 of their graduate
credits paid without additional cost. And it is a good deal for the programs because they
recruit UVM’s best students in their disciplines and know they will have a successful
outcome. A motivated student can get a bachelor’s and master’s in five years. The AMP
is fundamentally different than a 3+2 program where students are accepted into the
program expecting to obtain the master’s from the beginning. Students often drop out of
these programs with the common change in interest that happens after beginning college.
The AMP program picks up students after they have finalized a major and are
successfully completing it. The transition to IBB has re-kindled interest in recruiting
students into existing programs and has resulted in four programs initiating new AMPs
for AY 16 (Biochemistry, Counseling, Pharmacology, Public Health).
3. Utilize IBB budget model to increase capacity in existing programs
Specific goal: Increase capacity in current programs by 50 students within 5 years.
Current programs come in a variety of flavors so the strategy for increasing enrollment
varies. For research doctorates, where students receive full tuition scholarship, increasing
enrollment will depend on increasing extramural support for these students. The recent
change in policy to charge some tuition to granting agencies (where allowed) brings in
revenue associated with these students to help support their aid as well as their stipend.
UVM must also develop more institutional training grants to support multiple students.
Here we can partner with the Vice President for Research to request support from the
grant writing assistant he has added in his office to support large collaborative grants.
Training grants will be particularly important to support students in RSENR and CALS
where much of their primary funding does not allow tuition to be charged. Their funding
agencies do have specific student training grants that will pay tuition. The Graduate
College has spent considerable effort this past year shoring up its data management for
admissions and enrollment and its interface with the Office of Institutional Research so
that we can readily pull data needed to support these grant applications.
For professional programs where students typically pay for their education, we need to
identify a mechanism to make that education more affordable while still being revenue
positive (or at least neutral) for the unit. An important mechanism for doing this is to
reduce the out of state tuition for these programs. The approval by the legislature and
UVM’s Board of Trustees to reduce the out of state rate for graduate programs is in place
and a process for requests and approval is defined. If a program has capacity and needs to
7
reach an out of state market, or if it would like to increase the out of state pool to bring in
geographic diversity, this is a good way to achieve that goal. Professional programs also
have access to very well-funded extramural training grants that support student stipends
and tuition scholarship. In many cases UVM’s professional program students are also
engaged in research and may be able to garner research support.
Course-based, project and thesis master’s programs fall in between the research
doctorates and the professional training programs so any of the funding mechanisms
defined above applies to them as well. Similarly, philanthropic and corporate support of
students can be applied to all types of student. Where appropriate, students may also
serve as teaching assistants to support the undergraduate teaching mission of a particular
unit. Using the IBB algorithms to calculate the revenue generated and the costs associated
with increasing program enrollment allows deans and faculty to identify the programs
where an investment results in an increase in quality and revenue, even when additional
faculty are required.
4. Developing new residential and distance programs
Specific goal: bring 200 students into new graduate programs within 5 years.
The IBB model provides a mechanism for assessment of costs and revenues for potential
new programs that fit within UVM’s vision and where our strengths will make the
program attractive to new students. Key to this development of new programs is a focus
on quality and student demand. Conversations have begun in many units and some have
come to fruition. AY 16 will see the initiation of 3 new master’s programs (one low
residency and two residential), each of which will be expected to bring in 15-25 new
students per year, and a new cross-college doctoral program in Food Systems that will
replace a thesis-based master’s program. The master’s program will transition to a project
based program with some of the revenue generated used to support the doctoral program.
Some philanthropic support for students in the project-based masters is already in place.
Strategies for developing new programs must focus on areas where UVM has expertise,
reputation and capacity. Distance education is under developed at the graduate program
level, partially because faculty have been reluctant to develop courses for new programs
without a clear idea of how the additional work would fit into their schedules. We cannot
compromise other educational capacity while developing new programs. Here again, the
IBB budget model allows a more data driven discussion with an ability to predict
resource needs and the student numbers required to support those needs. As faculty
become more facile with online teaching, it will be more natural for them to consider
programs that reach out to new learners. Existing Certificates of Graduate Study would
be good options to begin transition to a distance audience.
Another area where UVM has potential capacity is within the relatively new degree
category of Professional Science Masters. This degree involves a combination of science
or math advanced education combined with training in workplace skills such as business,
communications and regulatory processes. Partnerships with business and internships for
8
students are required components. The science/math content is expected to be
interdisciplinary or emerging. We have one degree now, the Leadership for Sustainability
concentration in the MS in Natural resources that comes close to being a PSM, but we do
not currently have a specific PSM degree. There is conversation in several units about the
potential for a biotechnology program that could be developed with this degree in mind.
There is emerging capacity in the School of Business to provide business and marketing
training for graduate students in other disciplines with a focus on taking ideas to market.
These are great seeds to start a successful PSM program. At the doctoral level, it is
increasingly common to see specific RFPs for cross training between science, technology
and business – as in this NIH/NIGMS Program in Biotechnology:
http://www.nigms.nih.gov/training/instpredoc/pages/PredocDesc-Biotechnology.aspx
Mechanisms to enhance recruitment and student support
International recruitment, expansion of capacity in current programs, and development of new
programs will all contribute to the explicit Academic Excellence Goal of increasing the number
so students in graduate and professional programs. Equally important is building the recruitment,
student services and career development opportunities required to attract high quality students,
retain them and support their success. Here, UVM has some distance to cover quickly to
become/remain competitive.
1. Recruitment
Specific goal: Fully implement faculty and student portals for new admissions software
by Fall 2015
In Fall 2014 the Graduate College licensed software to modernize the admissions process
with particular attention paid to building applicant and faculty portals and that will allow
sophisticated data tracking. With two retirements from the staff, a single new positon was
created to integrate admissions and enrollment management. Sydnee Viray filled that
position and she has worked in collaboration with ETS, the Registrar and Undergraduate
Admissions to build a robust system for graduate admissions and integrate it with Banner
(thank you to Nancy Beck for tremendous support on this part). It was a daunting task but
the bare bones implementation of the software is finished and most of the expected and
unexpected glitches solved. Over the next year we will build customized interfaces for
graduate programs to enhance their ability to communicate with applicants. The system
also allows us for the first time to identify and reach out to potential applicants who have
started, but not submitted an application. For the AY 16 admission cycle we received
~2400 paid applications, half of which were completed. We also saw another 1200
applications in the system that had been started but not submitted. We will be able to
craft communications to these potential applicants, as well as those who submitted, but
did not complete their application.
9
Other recruitment focus is on international applicants as discussed above. We also target
a handful of recruitment fairs annually to reach out to a diverse group of potential
applicants.
2. Student Services and Support
Specific goal: Increase the capacity at UVM for career development and student success.
As with the undergraduate education component, it is the norm for high quality
institutions to build student support services related to professional development and
career success. It is also the expectation of funding agencies that graduate students have
access to and utilize professional development opportunities. Our efforts in this area are
truly nascent. We have initiated collaboration with the Writing Center to develop a
component of the Center that will support graduate students. We expect that will be live
in Spring 2016 and will develop further into a collaboration with more specific support
for international students. It is likely the historical dearth of support services outside OIE
for international students has kept our international population from growing by word of
mouth. The rapid pace at which these services are changing will be critical to our ability
to recruit these students.
The Graduate Student Senate has worked with the Career Center to develop and keep
some focus on graduate students. That has been a successful collaboration we hope will
expand. In addition, the Center for Teaching and Learning has a formalized teaching
certificate graduate students can earn over the course of a year or two.
Another student services focus for this past year has been the development and
implementation of process and policy changes relate to IBB. While this may not be so
obviously related to recruitment and retention, in fact it is critical. There has been much
to learn and much to teach.
Finally, we are working with the Foundation to attract support for graduate students. Our
campaign goals focus on student support, whether it be individual stipend or research
support, dissertation completion awards, funds to support travel to present their research,
or funds to support some of the professional development components of the Career
Services Center, the Writing Center or the Center for Teaching and Learning.
Summary
This report has laid out the case in support of Academic Excellence Goal #8: increase enrollment
in graduate and professional programs. The overarching goal is to significantly change the ratio
of undergraduate to graduate students (UG/G) to be more in line with the mix typically found at
research universities. Specific goals are:
10
Specific goal: Increase the graduate student population by 400 students within 5 years.
Specific goal: Subsequently increase the graduate population by another 400 students in 3
more years, which would bring our UG/G ratio to 3.8 within 8 years
Specific goal: double the number of international graduate students within 5 years.
Specific goal: matriculate 10 additional new AMP students per year over the next 5 years
Specific goal: Increase capacity in current programs by 50 students within 5 years.
Specific goal: bring 200 students into new graduate programs within 5 years.
Specific goal: Fully implement faculty and student portals for new admissions software by
Fall 2015
Specific goal: Increase the capacity at UVM for career development and student success.
Goals to increase graduate student number require collaboration with the academic units that
provide the education and research training for the students. The Dean of the Graduate College
will work with the academic deans and graduate faculty to parse the overall goals into unit
specific goals. That discussion will occur over the summer and early fall 2015.
Metrics for success:
In October 2015 we have identified unit specific goals for increasing enrollment in graduate and
professional programs.
In December 2015 we have a fully functional and customized admissions portal.
In May 2017 we have a successful graduate writing center that is providing dissertation and
thesis writing boot camps in addition to writing tutor support.
In May 2020 we have 280 international graduate students.
In May 2020 we have 1805 graduate students (excluding MD) and in May 2023 we have 2205
graduate students.
References:
Allum, J. (2014a). Graduate enrollment and degrees: 2003 to 2013. Washington, DC: Council of
Graduate Schools.
Allum, J. (2014b). CGS International graduate admissions survey, phase III: final offers of
admission and enrollment. Washington, DC: Council of Graduate Schools.
Allum, J. (2015) Data Sources: Trends in Degrees Awarded to International Students, Insights
and Research on Graduate Education, Council of Graduate Schools, GradEdge 4:4-5.
Institute of International Education. (2014). International students by academic level and place of
origin, 2013/14. Open doors report on international educational exchange. Retrieved from
http://www.iie.org/opendoors
11
12
Attachment 3
EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES COMMITTEE
May 15, 2015
Resolution Approving the Creation of a Minor in Art in the Department of Art and Art
History, College of Arts and Sciences
RESOLVED, that the Board of Trustees approves the creation of a new minor in Art in the
Department of Art and Art History, in the College of Arts and Sciences, as approved and
advanced by the Provost on April 23, 2015, and the President on April 26, 2015.
Resolution Approving the Creation of a M.S. Program in Complex Systems and Data
Science in the College of Engineering and Mathematical Sciences
RESOLVED, that the Board of Trustees approves the creation of a new M.S. Program in
Complex Systems and Data Science in the College of Engineering and Mathematical Sciences,
as approved and advanced by the Provost on April 23, 2015, and the President on April 26, 2015.
Resolution Approving the Creation of an Undergraduate Certificate in Teaching English to
Speakers of Other Languages (TESOL)
RESOLVED, that the Board of Trustees approves the creation of a new Undergraduate
Certificate in Teaching English to Speakers of Other Languages (TESOL), as approved and
advanced by the Provost on April 23, 2015, and the President on April 26, 2015.
Resolution Approving the Creation of a Ph.D. in Food Systems
RESOLVED, that the Board of Trustees approves the creation of a Ph.D. in Food Systems in the
Graduate College, as approved and advanced by the Provost on April 23, 2015, and the President
on April 26, 2015.
Resolution Approving the Creation of a Pre-Actuarial Academic Certificate
RESOLVED, that the Board of Trustees approves the creation of a new Pre-Actuarial Academic
Certificate in the College of Engineering and Mathematical Sciences, as approved and advanced
by the Provost on April 23, 2015, and the President on April 26, 2015.
Resolution Adopting “Faculty Scientist Pathway” Amendment to the College of Medicine
Faculty Handbook
RESOLVED, that the Board hereby authorizes the amendment by the University, through its
College of Medicine, of the College of Medicine Faculty Handbook. The amendment will
establish a new Faculty Scientist Pathway and remove the Research Associate rank in the
Research Scholars Pathway. The specific provisions as hereby adopted are set forth in Appendix
A.
Educational Policy & Institutional Resources resolutions
May 15, 2015
Page 2 of 2
Resolution Approving Revised Diversity Statement
WHEREAS, in a statement first adopted on November 13, 2004, and later revised and adopted
on February 7, 2009, the Board articulated its belief that diversity and academic excellence are
inseparable; and
WHEREAS, in its statement, the Board proclaimed that a diverse University community is a
compelling institutional interest indispensable to achieving our goals of academic excellence;
BE IT RESOLVED, that the Board approves and adopts with enthusiasm, and with renewed
dedication to its stated principles and objectives, a revised Diversity Statement appearing as
Appendix B to this document.
2
Appendix A
Proposed Changes to COM Faculty Handbook
PART THREE – Faculty Appointments, Reappointments, …
SECTION 2 Faculty Appointments.
2. Full Time Renewable Appointments
Page 11
A faculty member shall be initially appointed to a Tenure Pathway, a Research Scholar Pathway, Faculty
Scientist Pathway, an Education Scholar Pathway, a Clinical Scholar Pathway, a Clinical Practice
Physician Pathway or a Volunteer Pathway position.
Page 14
2. Full Time Renewable Appointments
In the case of renewable faculty appointments there are five potential pathways with differing areas of
emphasis for activities of faculty member. These are Research Scholar Pathway, Faculty Scientist
Pathway, Clinical Scholar Pathway, Education Scholar Pathway, Clinical Practice Physician Pathway.
a. Research Scholar Pathway
The Faculty Titles are Assistant Professor, Associate Professor and Professor.
Page 15-Delete the following:
A Research Associate is initially appointed for one year by the Chair with the prior approval
of the Dean and Provost and may be reappointed for additional one-year terms by the Chair
with the prior approval of the Dean, provided the appointments and reappointments of faculty
who hold salaried positions are contingent upon the availability of restricted funding.
Appointment requires that the individual hold a graduate degree in his/her field except under
extremely unusual circumstances as resolved by the Dean in consultation with the Chair.
Reappointment requires the candidate meet all applicable standards and criteria as described
in the COM Faculty Handbook and additionally in the College of Medicine Standards and
Guidelines.
Page 15- Replace with:
e. Faculty Scientist Pathway
Faculty Scientist Pathway includes individuals who whose predominant effort is dedicated to the
generation of new knowledge. Those appointed to the rank of Faculty Scientist must have a terminal
degree in his or her field of study and demonstrate a high degree of technical expertise. Indeed it is this
technical expertise, research skills and attended research productivity that will justify this faculty
appointment. Appointment as a Faculty Scientist is usually on a full-time basis, but may be on a parttime basis with the approval of the Senior Associate Dean for Research. All appointments of Faculty
Scientist require the recommendation of the Chair of the applicable department and approval by the
Senior Associate Dean for Research and the Dean of the College. No further approval shall be required
by any other University official.
Appointment at the rank of Faculty Scientist are for a five-year term and may be made after completion
doctoral training and postdoctoral fellowship, except under very unusual circumstances with the approval
of the Dean. A Faculty Scientist is appointed by the Department Chair in consultation with the Dean.
Appointments as Faculty Scientist, which are contingent on restricted funding, shall be for terms of up to
five year depending on individual circumstances and shall be renewable following a standardized
reappointment process.
The initial appointment in this Pathway is considered opportunity hires for faculty who are currently at
the rank of Research Associate or other Research Pathway rank. If a Faculty Scientist develops
substantial, independent and funded, or evidence of the likelihood to be funded, research program after
two or more years of employment, he or she may then be considered for Assistant Professor on the
Research Scholar Pathway as an opportunity hire.
Appendix B
UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
DIVERSITY
Why Diversity and Inclusive Excellence is an Academic and Institutional
Strategic Priority for the University of Vermont
“Of all the civil rights for which the world has struggled and fought for 5,000 years, the
right to learn is undoubtedly the most fundamental.” W.E.B. DeBois
The University of Vermont holds that diversity and academic excellence are inseparable.
A distinguished university, particularly one that is a public land grant, must be accessible
and inclusive to all who can positively contribute to and excel at the institution,
regardless of individuals’ backgrounds and circumstances, including race, color, gender,
gender identity and expression, sexual orientation, national and ethnic origin, socioeconomic status, cultural and geographic background, veteran’s status, religious belief,
age, disability, and other characteristics.
The University must prepare our students and support all members of our community to
effectively function in and contribute to a complex, diverse, and evolving world. Through
the tenets of respect, integrity, innovation, openness, justice, and responsibility found in
Our Common Ground, the ideals of accessibility, inclusiveness, and academic excellence
are reflected in the University’s values.
The nation’s success depends on global networks and markets, and our future security
and prosperity require us to be a respected partner with cultures, countries, and
communities across the globe. Research and scholarship are increasingly international
and co-operative enterprises that require not only cultural awareness, but the ability to
work collaboratively within diverse teams. Many of the most pressing problems our
graduates will face in their lifetimes are regional or global in nature, including violence
and war, disease, poverty, climate change, and intense competition for diminishing
resources. An education grounded in diverse perspectives will better enable our graduates
to confront and successfully resolve these and emerging problems.
Our mission as a public research university is to educate students and to create and
disseminate knowledge. We also have the responsibility to prepare our students to be
leaders, change agents, and global citizens. To be successful in this charge, we must
educate our students about the world in which they live and help them (as well as other
members of the University community) acquire the knowledge and skills necessary for
successful and productive lives. Essential to achieving these goals are: having diversity
among our faculty, staff and students to add intellectual and social vibrancy to the
1
community; cultivating a safe and respectful climate for all members of our University
community; supporting the development of cultural competency; providing a curriculum
that teaches critical thinking and engages learners of different multicultural perspectives
across all disciplines; and having co-curricular experiences that provide community
members with opportunities to engage across differences, as well as to develop and
deepen critical life skills.
For these reasons, a diverse and inclusive UVM community is a compelling institutional
interest that is indispensable to achieving our goal of inclusive excellence. If we are
successful in this endeavor, the University of Vermont will continue to attract talented
students, staff, and faculty who will not only enhance the University and local
communities, but will make significant contributions to the nation and world. In sum, the
success of the University’s goals on promoting diversity also will advance the public
good in society as the U.S. Supreme Court observed in the landmark case of Grutter v.
Bollinger (2003).
“Education is the most powerful weapon which you can use to change the world.”
Nelson Mandela
Adopted by the Board of Trustees: November 13, 2004
Revised and Adopted by the Board of Trustees: February 7, 2009
Revised and Adopted by the Board of Trustees: May 16, 2015
2
Attachme
ment 4
Frederick C.. M
Morin, III, M.D
.D.
De
Dean
MEMOR
ORANDUM
TO
FROM::
DATE:
RE:
Unive
iversity of Ver
ermont Board
rd of Trustees
es
Frede
ederick C. Mor
orin, III, M.D.
.D., Dean
April
ril 16, 2015
Propo
oposed UVM C
College of M
Medicine Facu
aculty Handboo
book Changee to include
New
w Faculty Path
athway in thee C
College of Medicine
M
Outlined
ned below is the
th informatio
tion regarding
ng the proposed
sed change to
o the
t Collegee of
o
Medicin
cine Faculty Handbook.
Ha
Rationa
nale
We requ
quest the appro
proval of a new faculty pat
pathway in the
he College off Medicine
M
creating
cre
a
more suitable
su
faculty
lty position fo
for certain rese
esearch focuse
sed faculty members.
me
Currentl
ntly, the Colleg
llege of Medici
icine has a facu
aculty series of appointmen
ents for resear
earch
scientist
tist named thee Research
R
Sch
Scholar Pathwa
way that consi
nsists of fourr levels:
le
profess
essor,
associat
iate professor,
r, assistant pro
rofessor, andd rresearch asso
ssociate. It iss the
th entry posi
osition of
research
rch associate that
th we propo
pose to change
ge. Recent exp
xperience with
ith faculty that
hat hold
the title
tle of research
h associate
a
sug
suggests thatt a change is in order. First
rst because off the
t
current
nt research
r
fund
unding environ
onment and th
the attendantt difficulty
d
in
n garnering
g
extramural
ext
funding,
ng, faculty with
ith the Researc
arch Associate
ate title are not
ot given a favo
avorable consid
sideration
by thee funding
fu
agenc
encies. This is because they
hey do not unde
nderstand what
hat the position
ion is
and/orr question
q
thee level
l
of instit
stitutional com
ommitment. Second,
Se
many
ny PhD faculty
lty who
begin in this pathwa
way do not suc
ucceed in beco
coming indepe
ependent and establishing
e
g an
a
extramu
urally funded
ed research pro
program as req
required by this pathway.. Many
M
are still
till valued
or indee
eed, are essent
ential but need
ed a differentt P
Pathway. Thi
hird, discussio
sions with expe
xperts
from other
oth medical
al schools
s
acros
ross the nation
ion suggest that
hat we need to provide incr
ncreased
flexibili
ility in faculty
lty positions.. IIn a recent ar
article in thee Proceedings
P
s of
o National
Academ
emy of Science
nces this yearr it was pointed
ted out that some
som faculty cannot
c
nor do they
wish to have a tradit
ditional researc
arch career dep
dependent onn extramural
e
funding.
fu
Lastly
stly, we
seek a name
n
change
ge that betterr ddescribes the
he activities of these faculty
ulty members.
We prop
ropose to devel
velop a new fac
faculty positio
tion – the Facu
culty Scientis
tist. This positi
sition is
intended
ed for those who
w possesss ooutstandingg iinnovative and
an specialize
ized scientific
ic skills
s
that are
re necessary for
fo the conduc
uct of today's
's ccomplex medical
me
science
nce. Such perso
rsons are
expected
ted to have a PhD
P and post
ostdoctoral rese
esearch trainin
ning experience
nce. They woul
ould be
appointe
nted to a five-y
year term wit
with a simplifie
ified reappoint
intment proces
ess. We willl then
th
delete from our Research Scholars Pathway the position of Research Associate. Those
persons currently in the research associate position would either go into the newly created
Faculty Scientist position or be appointed as assistant professors on the research scholar
pathway. This process would be completed at the College level, following our review
process with final approval by the Dean.
Vetting Process followed:
1 – Review & discussion with College of Medicine Advisory Council – January 9, 2014
2 - Review & discussion with faculty of the departments affected – January, 2014September 2014
3 – Review & discussion at COM Faculty Meetings – January 6, 2014 and January 27,
2015.
4 – Reviewed and unanimous endorsement with College of Medicine Advisory Council
January 8, 2015
6 – Voted on by COM Faculty on February 6, 2015 with 157 faculty voting “yes” and
only 3 faculty voting “No”
7 – Approved by the Curricular Affairs Committee on April 9, 2015
8 - Vote by the Faculty Senate – scheduled for meeting on Thursday, May 14, 2015.
9 - Approved by the President & Provost - pending endorsement from the Faculty Senate
on Thursday, May 14, 2015.
The College of Medicine respectfully requests that the UVM Board of Trustees endorse
the proposed change to the COM Faculty Handbook.
2015-2016 Annual Workplan for UVM BOT Educational Policy & Institutional Resources Committee
March 26, 2015
UVM Foundation
October 2, 2015
Academic & Student Life
Annual VP for Human Resources,
Diversity & Multicultural Affairs Report
Annual Diversity Presentation
Capital Projects - TBD
Annual IT Report
Capital Projects - TBD
Capital Projects - TBD
Academic Excellence Goal # 4 (Increase
Academic Excellence Goal #5 (Expand
Academic Excellence Goal # 7 (Increase
interdisciplinary teaching, research &
scholarship)
programmatic offerings to include distance &
hybrid modes of instructional delivery)
domestic diversity & grow international student
enrollments across the University)
Annual International Opportunities
Report
Annual Enrollment Report
Annual Career Services Action Plan
Progress Report
Annual Academic Advising Report
Research & Graduate
Education
Action Items
Routine Reports
ERM
Risks/Opportunities
Annual Research Report (including TRI)
Annual Graduate Education Report
Curricular Affairs Committee
Recommended Actions
Curricular Affairs Committee
Recommended Actions
Curricular Affairs Committee
Recommended Actions
Provost’s Report
CAC Report
Capital Projects
Provost’s Report
CAC Report
Capital Projects
Provost’s Report
CAC Report
Capital Projects
Internationalization
Resource Research Vision
Summer Session
Policies for Cyclical Review
Discussion Topics
May 20, 2016
Annual Foundation Report
Strategic Diversity Initiatives
Facilities & Technology and
Capital Projects
February 5, 2016
Attachment 5
AA/EO Statements
IBB: What it’s Enabling
Annual Review of Work Plan
Additional Policies due for cyclical review in 2015-2016 that fall under EPIR’s purview include: Campus Demonstrations (fall). If changes are recommended,
committee review will be scheduled following the internal review process.
*Annual reports should track progress on academic goals and should include trends across the world and how UVM is positioning itself in it.
THE UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
BUDGET, FINANCE AND INVESTMENT COMMITTEE
Chair David Daigle, Vice Chair Donald McCree, President Thomas Sullivan, Robert
Brennan, Bernie Juskiewicz, Joan Lenes, Samantha Lucas, Ed Pagano, Dale Rocheleau, Lisa
Ventriss, and Jeff Wilson, Faculty Representatives Don Ross and Randy Headrick,
Foundation Representative Richard Ader and Alumni Representative Mike Reardon, Staff
Representatives Leslye Kornegay and Cheryl Herrick, Student Representatives Roger DaGama
and Maya Donoghue, and Graduate Student Representatives Nikisha Patal and Mairi-Jane
Fox
Friday, May 15, 2015
1:30 p.m. – 3:30 p.m.
Silver Maple Ballroom, (401) Dudley H. Davis Center
AGENDA
Item
1.
2.
3.
4.
5.
6.
7.
Call to Order
Approval of the April 13, 2015 meeting minutes
Report of the Investment Subcommittee
 Endowment Performance Update
 Asset Allocation Update
 Socially Responsible Investing Advisory
Council Update
 Resolution Reaffirming Divestiture from
Sudan
Resolution Approving Investment Advisor
Contract
Vice President’s Report
 Third Quarter General Fund Budget to
Actuals
GASB 45: Update on Post-Retirement Medical
Benefits (discussion)
Minimum Liquidity Policy (discussion)
Capital Projects (action)
 Resolution Authorizing Expenditures for
Chiller Plant Expansion Project
Enclosure
Discussion Leader
Time
Attachment 1
David Daigle
**1:30 p.m.
1:30-1:35
Separate
Enclosure
Don McCree
1:35-1:50
Attachment 2
Attachment 2
Handout
Attachments
2&4
Claire
Burlingham
Don McCree
1:50-1:55
Richard Cate
Alberto Citarella
1:55-2:05
Richard Cate
2:05-2:25
David Daigle
Richard Cate
Richard Cate
Bob Vaughan
2:25-2:35
2:35-2:45
THE UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
BUDGET, FINANCE & INVESTMENT COMMITTEE
AGENDA, Continued
Item
8.
FY 2016 Budget
 Overview of Total Operating Budget
 FY 2016 General Fund Budget Proposal
 Resolutions Approving:
 FY 2016 Tuition Rates
 FY 2016 Room/Meal Rates
 FY 2016 Student Fees
 High School Tuition Rates
 General Fund Budget
9.
Other Business*
 Review of Work Plan
ADJOURN
*Executive Session as needed.
**Times are approximate.
Enclosure
Executive
Summary
Attachment 2
Attachment 3
Appendices
A-F
Attachment 5
Discussion
Leader
David Rosowsky
Richard Cate
Alberto Citarella
Time
David Daigle
3:25-3:30
2:45-3:25
3:30 p.m.
Budget, Finance and Investment Committee
Executive Summary
May 15, 2015
Prepared By
Richard H. Cate, Vice President for Finance and Treasurer
ACTION ITEMS
Approval of Previous Meeting Minutes
The minutes for the April 13, 2015 Committee meeting are included as Attachment 1.
Action: Motion to approve the minutes.
Resolution Reaffirming Divestiture from Sudan
Action: At the recommendation of the Investment Subcommittee, the Committee will be asked to
reaffirm a resolution regarding divestiture from Sudan. Attachment 2
_____________________________________________________________________________
Resolution Approving Investment Advisor Contract
In accordance with the recommendation of the Investment Subcommittee, the administration
requests approval of a contract for investment advising service XXXXXX for a period of five
years for an amount not to exceed $XXXXX.
Action: Approval of five year Investment Advisor Contract. Attachment 2
_____________________________________________________________________________
Resolutions Approving FY 2016 Budget
Provost David Rosowsky, University Budget Director Alberto Citarella and I will outline and
seek approval of the FY 2016 budget planning assumptions and budget proposal.
You will note that an additional resolution is being proposed on High School Tuition. For the
past several years, the University has been enrolling an increasing number of high school
students. At the last Board meeting, the administration brought to the Board a request for setting
tuition for those that have State-issued vouchers. However, there are a number of other high
school students without vouchers from Vermont (37%) and other states (63%) that are now
enrolling. In the early years, their numbers were so small that it did not warrant bringing the
matter to the Board but, in FY 2014, 155 of these high school students enrolled at UVM.
The administration is recommending that the tuition rate for high school students enrolled at
UVM be set at 50% of the applicable in-state or out-of-state rate. It is important to note that these
students are only allowed to enroll in classes that have open seats and they do not displace
Budget Finance and Investment Committee - Executive Summary
5/15/15
Page 2 of 4
enrolled college students. Thus, even though the tuition would be lower, it will increase net
tuition because the increase in associated marginal costs is minimal.
Action: Approval of resolutions regarding FY 2016 general fund budget, tuition rates, room and
meal rates, and student fees. Attachment 2 and Attachment 3, Appendices A-F
Resolution Authorizing Expenditures for Chiller Plant Expansion Project
The administration is asking the Board to amend its prior authorization of the Chiller Plant
Expansion Project. On May 16, 2014 the Board of Trustees approved the expansion of the
University’s Chiller Plant, which is a central facility that cools a number of University buildings
and even more after the expansion. The approved resolution authorized the expenditure of $10
million from project funds (STEM, Billings and the student housing project), facilities renewal
reserves (funds set aside every year for capital replacement), and $3 million from the Green
Revolving Loan Fund.
The $10 million estimate was generated before detailed planning for the STEM and housing
projects was underway. A much more detailed estimate, which had the benefit of being informed
by detailed plans of these two major projects, was recently completed and we now know that the
project is likely to cost $11.8 million. Attachment 4 is a spreadsheet illustrating the University’s
net asset balances, and included among these numbers is a row labeled “Plant Net Assets”. This
category includes physical assets and $15.6 million in facilities renewal reserves that have
accumulated as a result of annually setting aside funds for capital improvement projects. $2.6
million of these funds have been committed to the Chiller Project. The administration is
recommending that we meet the additional $1.8 million need for the Chiller Plant expansion
through a combination of funds from appropriate project accounts and facilities renewal reserves
accounts for buildings that will be served by the Chiller Plant. It is important to note that the use
of these funds will not reduce the University’s unencumbered, unrestricted reserves because
these funds are already encumbered for use only for facilities projects related to specific
buildings.
The February 2015 approval of the Chiller Plant Expansion Project was conditioned on two
requirements:
• Issuance of the bonds for the STEM project
• Funding of the Billings renovation project
The Board approved issuance of the bonds for STEM at the February 2015 board meeting and
they will be issued in June 2015 and the Foundation has nearly completed securing commitments
for the Billings project. Cash on hand for this project currently totals over $3.2 million. Thus,
although all the cash is not yet in hand, there is more than enough money to pay for the $1.2
million of the Chiller Plant Expansion Project attributable to Billings and the $500,000 in
planning costs authorized by the Board in February.
The Chiller Project is a necessity for multiple major projects, cannot be segmented, and the
funding is available from sources that are not part of the University’s unencumbered, unrestricted
Budget Finance and Investment Committee - Executive Summary
5/15/15
Page 3 of 4
net assets. Therefore, the administration is recommending that the Chiller Plant Expansion
Project be approved at a cost not to exceed $11.8 million.
Action: Approval of Resolution Authorizing Expenditures for Chiller Plant Expansion Project.
Attachment 2 and Attachment 4
DISCUSSION ITEMS
GASB 45: Update on Post-Retirement Medical Benefits
As requested at a previous BFI meeting, I will give a brief presentation about the University’s
Post-Retirement Medical Benefits Plan and its financial impact on the Statement of Net Position.
Minimum Liquidity Policy
Per Chair Daigle’s request, I will provide an update on our efforts to gather information to
inform a future discussion about the merits of a Minimum Liquidity Policy.
Review of Committee Work Plan
Time has been reserved at the end of the meeting to review the draft work plan for next year.
Following our meeting Trustees will be issued an assessment survey and asked to evaluate the
Committee’s work over the last year. Attachment 5
ROUTINE REPORTS
Report of the Investment Subcommittee (ISC)
ISC Vice Chair Don McCree will brief the Committee on the activities of the Subcommittee
since the last full Board meeting. At the February meeting, the ISC decided to maintain the
University’s current asset allocations, as seen below. Separate Enclosure
US Equity
Global ex-US – Developed
Global ex-US – Emerging Mkts
Marketable Alternatives
Venture Capital/Private Equity
Real Assets
Fixed Income
Cash
Current Policy
Target (%)
23
11
13
20
11
14.0
8.0
0.0
100%
New Target
(%)
20
12
13
22
11
12
10
0.0
100%
Effective
Change (%)
-3
+1
0
+2
0
+2
+2
0.0
0.0
Budget Finance and Investment Committee - Executive Summary
5/15/15
Page 4 of 4
Socially Responsible Investing Advisory Council (SRIAC) Update
University Controller Claire Burlingham will brief the Committee on Council activities since the
last full Board meeting.
Vice President’s Report
My report, which will be distributed at the meeting, will include the third-quarter general fund
budget to actuals report.
Attachment 1
BUDGET, FINANCE AND INVESTMENT COMMITTEE
BOARD OF TRUSTEES
UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
A meeting of the Budget, Finance and Investment Committee of the Board of Trustees of the
University of Vermont State and Agricultural College was held on Monday, April 13, 2015 at
8:30 a.m., 427A Waterman Building.
MEMBERS PRESENT: Chair David Daigle, Vice Chair Don McCree, President Thomas
Sullivan, Robert Brennan*, Bernie Juskiewicz, Joan Lenes, Ed Pagano, Dale Rocheleau, Lisa
Ventriss, and Jeff Wilson*
REPRESENTATIVES PRESENT: Faculty Representatives Don Ross, Staff Representatives
Leslye Kornegay and Cheryl Herrick, Student Representative Roger DaGama, and Graduate
Student Representatives Nikisha Patal and Mairi-Jane Fox
ABSENT: Trustee Samantha Lucas, Faculty Representative Randy Headrick, Alumni
Representative Mike Reardon, Foundation Representative Richard Ader, and Student
Representative Maya Donoghue
OTHER TRUSTEES PRESENT: Debbie McAneny, David Brandt, Curt McCormack, and Tristan
Toleno
PERSONS ALSO PARTICIPATING: Provost and Senior Vice President David Rosowsky, Vice
President for Finance and Treasurer Richard Cate, Vice President for Enrollment Management
Stacey Kostell, University Budget Director Alberto Citarella and University Controller Claire
Burlingham
* By means of conference telephone
Chair David Daigle called the meeting to order at 8:39 a.m.
Approval of Minutes
A motion was made, seconded and voted to approve the minutes of the February 6, 2015
meeting.
FY 2016 Budget Assumptions and Proposed Tuition Rate
Before starting the budget discussion, Chair Daigle acknowledged this is Trustee Don McCree’s
first meeting as the Vice Chair of the BFI Committee. He also welcomed new Committee members
Trustees Bernie Juskiewicz, Ed Pagano, and Samantha Lucas and Staff Representative Leslye
Kornegay.
Chair Daigle acknowledged that reviewing and approving the budget process is one of the most
important responsibilities of the Board. He noted that during his five years as Chair of the BFI
Budget, Finance & Investment minutes, April 13, 2015
Page 2 of 7
Committee, these discussions have become more difficult, as generating net revenue has become
more challenging.
Provost David Rosowsky agreed and reviewed the budget process, indicating there would have
been a potential gap between revenues and expenses of $6.3 million if the administration had not
made adjustments to the budget. The potential gap was addressed by implementing a 2.3%
reduction in the budgets of academic units and a 2.8% reduction in administration units. Provost
Rosowsky explained the Budget Group met individually with each dean and their budget staff to
determine how their unit would deal with budget cuts in the upcoming fiscal year. He noted each
unit leader responded well and found ways to decrease expenses. He explained the Budget Group
is already looking ahead to see what factors will impact FY 2017.
Provost Rosowsky then asked Vice President Richard Cate to review the specific line items of
the proposed budget.
Vice President Cate explained the budget started with a new (restated) base due to the shift to
Incentive-based Budgeting (IBB). As mentioned at the February meeting, the current proposal is
based on a tuition increase of 3.4%.
Vice President Cate explained in-state headcount continues to decline due to shrinking
demographics. The University is maintaining the same percentage of Vermont students;
however, the pool is smaller. The uptick is that there is an increase in out-of-state enrollment.
Vice President Cate noted that although there are 10 less VT students than last year’s enrollment,
there are 146 more out-of-state students. The international student population has also grown due
to the Global Gateway program.
When asked about the process of compiling student enrollment information, Vice President Cate
explained he and Vice President for Enrollment Management Stacey Kostell talk on a regular
basis about expense assumptions and Vice President Kostell will explain what she expects for
student enrollment in the future.
President Sullivan explained the University sets academic standards and expectations with
regards to SAT scores, class ranks, demographics, etc. and then looks at how the market reacts to
those standards. Based on the standards the University sets, Vice President Kostell looks at the
market and notes how many qualified students the University can enroll.
Trustee Pagano asked if there was enrollment information on graduate student enrollment. Vice
President Cate explained there has been a slight decrease in graduate enrollment. Provost
Rosowsky added that this decrease is being seen in all higher education institutions, and through
IBB, the University is working to increase graduate enrollment.
President Sullivan emphasized higher education is seeing a downward curve in qualified high
school students and noted this year showed the highest percentage of enrolled Vermont first year
students the University has seen in a long time. Provost Rosowsky emphasized the University is
admitting every qualified Vermont student.
Budget, Finance & Investment minutes, April 13, 2015
Page 3 of 7
Chair Daigle charged other Committee members to be ambassadors of this point and
recommended Vice President Cate dedicate a page in the Annual Financial Report and other
University publications to this information.
University Budget Director Alberto Citarella then walked through the FY 2015 Restated Budget,
emphasizing that it is purely an accounting restatement and the University and the shift to IBB
has not affected the amount of the final budget.
Budget Director Citarella noted the following restated budget elements:
• Undergraduate Tuition increases by $9.7 million
• Graduate Tuition decreases by $1.0 million
• Non-Degree Tuition increases by $6.9 million
• Summer Session Tuition increases by $11.7 million because all tuition revenue is now
coming to the General Fund, instead of through Continuing & Distance Education
• Continuing Education Cost Recovery will now be zero, a decrease of $11.8 million
• Athletics Department Other Revenue will be increased by $1.75 million. In past years,
Athletics frequently came in over budget by this amount providing them with additional
spending authority. This is now a more accurate representation of what they are bringing
in.
• Funding in support of Continuing & Distance Education operation now appears as a line
item in the General Fund expense budget, $5.620 million
President Sullivan explained that 76% of resources fund salaries, benefits, financial aid, and
scholarships and that gross tuition makes up 75% of the University’s revenue.
Board Chair Debbie McAneny asked what the restated budget can be compared to and if the
University’s auditors helped to determine how to deconstruct the general fund. Vice President
Cate responded that the restatements were a result of simply moving revenues and expenses from
other funds to the general fund, that the statement of the University’s overall financial position
was unchanged, and that the accounts were in balance.
President Sullivan explained that three years ago, it was not transparent where the Continuing
Education revenue went. He explained that after Continuing Education took out expenses for
operating and then net tuition was used to help fund the schools and colleges and other units in
the University. Revenue was always coming in through Continuing Education and being
transferred to academic units; the budget restatement creates transparency of where each dollar
coming in is going now. Provost Rosowksy emphasized the purpose of IBB and the budget
restatement is to untangle what has been tangled in the past and present a clearer, more accurate
budget.
Trustee Robert Brennan asked why a financial gap was not shown in the FY 2015 restated
budget. Vice President Cate stated there was a balanced budget in FY 2015. If nothing had been
done and expenses were allowed to roll forward, there would be a need for an additional $6.3
million dollars in revenue, which would not allow the University to meet its goal of financial
affordability.
Budget, Finance & Investment minutes, April 13, 2015
Page 4 of 7
President Sullivan explained that when a gap is anticipated, strategies of how to bridge that gap
are put in place before the budget is brought to the Board. Vice President Cate added an
anticipated gap is not a problem the Board should have to solve. He noted the University is on
track to have a balanced budget in FY 2015 and there will be more detailed information at the
May Board meeting.
Vice President Cate went on to explain the University has a total operating budget of $625
million. He explained the University has a number of enterprises and each income/expense
activity is a separate account. In many cases income and expense activities are established to
respond to federal requirements.
Vice President Cate explained restricted funds can only be used for a specific, pre-determined
purpose, including gifts to the Endowment. He noted that these budgets are not brought to the
Board because it has been predetermined how that money must be spent. Board Chair McAneny
clarified that Trustees only approves the general fund budget.
Vice President Cate noted financial aid shown in the general fund is not an expense, but a
negative revenue. President Sullivan added that the money in the general fund is only a part of
the scholarship financial aid package and there are other sources that support student financial
aid.
Vice Chair Don McCree inquired how the University determines how much financial aid will be
spent a year. Vice President Kostell explained that the University already knows how much it
will spend for second, third, and fourth year students, as the amount of financial aid a student
receives their first year is normally the same for that student’s remaining years. The University
then looks at the freshman class and transfer students, however transfer students receive less
merit aid. Vice President Kostell added that when there is a tuition increase, the student is
responsible for covering that cost.
Vice President Kostell then fielded questions regarding student financial aid. Of note:
• The University provides financial aid that is merit-based, need-based, or a blend between
both merit and need.
• Merit-based financial aid is given to retain qualified Vermont students, but the vast
majority of financial aid is a blend between both need and merit.
• As the University’s reputation continues to improve, merit-based scholarships may
decrease.
• There is a greater investment in academic support programs to enhance academic
programs, which allows the University to increase selectivity of students who enroll.
• It is one of the University’s goals to be financially affordable to students and the average
student loan debt compared to competitors is lower.
• In terms of retention, the University has the added challenge of having more out-of-state
students. However, there is an 87% retention rate from first year to second year students.
• With the shift to IBB, colleges within the University are even more motivated and
dedicated to retaining students than they were before.
Budget, Finance & Investment minutes, April 13, 2015
Page 5 of 7
Vice President Cate then walked through the FY 2016 budget proposal revenue assumptions. Of
note:
• Medical Tuition flows through the general fund budget, but is not funded by the
University. The Board sets tuition rates for the College of Medicine, but through a
different process.
• State Appropriation has remained relatively flat. This represents one of the smallest
percentages of the budget and has not grown in past years, but has not suffered significant
cuts as has been the case in many other states.
Vice President Cate then moved on to the general fund expenses noting expense budgets are
projected to increase by $7.55 million in FY 2016 representing a 2.3% increase over the restated
FY 2015 budget. He explained that the 1.9% wages, benefits, start-ups and stipends increase
does not mean there will be a 1.9% pay increase and cuts have been made in units across campus
to balance the budget.
Chair Daigle asked if the quality of programs and faculty has decreased due to budget cuts and if
there are things the University can do in the longer term to be more efficient in regards to faculty
and staff, as the University cannot continue to lower headcount every year. Provost Rosowsky
emphasized that although headcount is going down, the quality of programs and faculty is
staying the same. He added units are trimming expenses wherever possible and raising revenues
where they are able. There has been an extensive review of programs and units are meeting
revenue objectives.
Trustee Rocheleau inquired about the percentage of faculty and staff within five years of
retirement. Provost Rosowsky stated some budget cuts are being met through natural attrition.
Vice President Cate added that in higher education, faculty and staff tend to work to an older age
as compared to other careers, and the University has a significant number of employees who are
over the age of 55.
Graduate Student Representative Mairi-Jane Fox asked if there has been an increase in adjunct
faculty due to budget challenges. Provost Rosowsky explained that there has not been an
increase and that the University maintains a good balance between tenured and non-tenured
faculty. President Sullivan added the University maintains a core of tenured faculty, due to the
belief that longevity will improve the quality of education for students.
Vice President Cate continued on with the summary of the expense side of the proposed budget
noting that due to acquiring additional structures, such as 439 College Street and Taft School,
has resulted in a 20% increase in the New Facilities, Rental, Renewal line item.
He also noted there was a $300,000 increase to the General Fund Contribution to Debt
Repayment line item due to the STEM project.
In regards to the General Fund support for UVM Foundation line item, he noted a declining
balance. President Sullivan noted that, in October, there will be a public announcement of the
Foundation’s campaign goal. The goal is to have 40-50% of the goal committed when this is
announced and the Foundation is on track to reach that goal. President Sullivan added the
Budget, Finance & Investment minutes, April 13, 2015
Page 6 of 7
priorities of the Foundation are in line with the University’s strategic action plan: affordability
and financial access to students, investments in faculty and staff, and infrastructure and facilities
to support faculty, staff, and students.
Chair Daigle commended Vice President Cate on all of his work regarding the budget.
At 10:32, Chair Daigle called for a ten minute break.
Vice President Cate explained the Board sets maximum rates for room and board fees during the
February meeting and explicit rates will be set at the May Board meeting.
Budget Director Citarella then provided an overview of and fielded questions regarding the
comparator charts included in Attachment 2 of the Committee materials. Of note:
• With respect to gross tuition and fees, the University is at the lower end of private
comparators and at the higher end of public comparators.
• The University is competitive when looking at room and board rates, which are on the
lower end compared to both our public and private comparators.
• The average undergraduate indebtedness at graduation at the University is much lower
than its peer institutions.
• Typically, comparisons among public peer institutions are tuition-focused; however,
looking at the University’s full cost of attendance after need-based aid tells a very good
story.
Vice President Kostell noted that the federal government has a website that shows the loan rate
and undergraduate indebtedness at graduation for institutions: College Scorecard
(https://www.ed.gov/category/keyword/college-scorecard) and suggested that Committee
members look through this information.
President Sullivan emphasized the University is focusing on the traditional recruitment of high
school students, as well student retention. There has been an increase in international students,
which is a new cohort the University had not strategically considered until the last few years.
The same can be said for transfer students; now the University looks at applications in a timely
manner and much more aggressively.
Ideas were shared on how to increase student retention including inviting a select group of
students to campus early on to create a strong relationship with them from the beginning and
inviting alumni to talk with new students about their experiences at UVM.
Chair Daigle reminded members that a Net Tuition Stabilization Fund was established last year
to cover any shortfalls between the proposed and actual net tuitions. Vice President Cate said that
he is required to report annually on that fund’s activity and was happy to state that zero dollars
were used this year.
Chair Daigle then moved on to the next agenda item and explained the idea behind creating a
minimum liquidity policy for unencumbered and unrestricted net assets. He suggested there be a
Budget, Finance & Investment minutes, April 13, 2015
Page 7 of 7
minimum amount of unencumbered funds that could be available for an emergency situation.
The amount could be relative to debt service or operating expenses of the University.
He went on to explain there have been instances in the past where there have been shortfalls in
the budget, which create temporary cash flow issues. He reminded Committee members that, as a
Board, one of their primary obligations is to ensure the financial condition of the University is
sound, even if there is an unanticipated shock. He noted Vice President Cate is in the early stages
of gathering data on options for how a minimum liquidity policy could work. Before taking a full
proposal to the Board, he wants the data gathering effort to continue and then have a follow-up
discussion with the Committee.
Chair Daigle then referenced an email submitted by the Staff Council Office, on behalf of a staff
member who wished to remain anonymous, regarding questions on the philosophy of the budget.
He acknowledged these were good questions and explained the University has limited revenues
that need to balance the budget on an annual basis. Since the cost structure is relatively
inflexible, there will always be tradeoffs that need to be made. To this point, the balance has
been fair with slightly greater percentage reductions to non-academic units relative to academic
units.
Provost Rosowsky echoed this and stated the University has been very transparent on how
decisions are made, but there is still work to be done on how information is communicated to the
campus. He noted all questions asked have been answered through on campus Q&A sessions, as
well as online through the Frequently Asked Questions link on his website.
Adjournment
There being no further discussion, Chair Daigle adjourned the meeting at 11:32 a.m.
Respectfully submitted,
David Daigle, Chair
Attachment 2
BUDGET, FINANCE AND INVESTMENT COMMITTEE
May 15, 2015
(As recommended by the Investment Subcommittee on March 25, 2015)
Reaffirm Divestiture from Sudan
WHEREAS, the Board of Trustees approved a resolution for Divestment from Sudan on May 20,
2006;
WHEREAS, the resolution was amended by the Executive Committee on June 12, 2006, to
include annual review and reaffirmation;
WHEREAS, the Committee on Socially Responsible Investing was dissolved as part of a new
committee structure approved by the Board in September 2006 and implemented in November
2006;
WHEREAS, the Board established a Socially Responsible Investing (SRI) Work Group in
September 2008; and
WHEREAS, in November 2012 the Board dissolved the SRI Work Group and authorized the
creation of the Socially Responsible Investing Advisory Council;
NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees reaffirms its Resolution for
Divestment from Sudan, as re-stated below.
BE IT FURTHER RESOLVED, that the Budget, Finance and Investment Committee will review
this resolution on an annual basis.
Resolution for Divestment from Sudan
WHEREAS, the University’s Policy Statement on Moral, Social and Ethical Considerations
in Investment and Shareholder Resolutions holds that the primary objective of investment by
the University is to provide a satisfactory return on investment for the support of University
operations based upon the Prudent Investor Rule; and
WHEREAS, the Policy Statement also holds, however, that the policy of fiscal prudence
shall not preclude the University from considering moral, ethical, and social criteria in
determining companies in which to invest; and
WHEREAS, a balanced group of the University community has been convened as the
Committee on Socially Responsible Investing and has studied the issue of genocide in the
Darfur region of Sudan and has made recommendations to the Investment Committee of the
Board of Trustees;
Budget, Finance and Investment Committee, consent agenda
May 15, 2015
Page 2 of 5
THEREFORE BE IT RESOLVED, that the University adopt and implement a policy of
targeted divestment from companies doing business with or otherwise aiding the governing
regime of Sudan based on the model developed by the Sudan Divestment Task Force;
BE IT FURTHER RESOLVED, that the University implement its divestment policy to the
fullest extent consistent with its fiduciary responsibilities; and
BE IT FURTHER RESOLVED, that the Socially Responsible Investing Advisory Council
will review and, if appropriate, reaffirm this resolution on an annual basis.
Resolution Approving Investment Advisor Contract
BE IT RESOLVED, that the Vice President for Finance and Treasurer, or their successors or
designees are hereby authorized to enter into a contract with ________________, LLC for the
purpose of providing investment advisory services for the period XXXX to XXXX at a fee of up
to $XXXXX plus expenses.
BE IT FURTHER RESOLVED that the Investment Subcommittee shall annually review the
performance of the investment advisory firm.
This resolution supersedes all previous authorizations.
Resolution Authorizing Expenditures of Chiller Plant Expansion Project
WHEREAS, the design of the University’s STEM, Billings and student housing projects are
ongoing and there are different options for providing chilled water to the facilities for air
conditioning; and
WHEREAS, significant energy cost savings for the STEM and other currently planned projects
can be achieved by expanding the existing central heat/chilling plant rather than installing
standalone electric chillers; and
WHEREAS, on May 16, 2014, the Board of Trustees approved the expenditure of up to $10
million for the chiller plant expansion project;
NOW, THEREFORE, BE IT RESOLVED, that the Vice President for Finance and Treasurer, or
his successor or designee, is hereby authorized to fund the Chiller Plant Expansion Project at a
cost not to exceed $11.8 million, using the $10 million in funds approved by the Board of
Trustees on May 16, 2014, and an additional $1.8 million of funding from relevant project
accounts and plant net assets; and this funding will be accomplished with no reduction in the
University’s unencumbered, unrestricted net assets.
Budget, Finance and Investment Committee, consent agenda
May 15, 2015
Page 3 of 5
Resolution Approving Fiscal Year 2016 Budget Planning Assumptions: General Fund
RESOLVED, that the Board of Trustees hereby approves the budget planning assumptions for
Fiscal Year 2016, which lead to a General Fund operating expense budget for the University of
$333,983,000, and hereby authorizes the President to proceed with detailed budget preparation in
accordance with these assumptions.
Resolution Approving Tuition Charges for Fiscal Year 2016
RESOLVED, that the Board of Trustees hereby approves increases in the following tuition rates
effective with the 2015-2016 academic year:
In-state tuition from $14,184 to $14,664 per year, or $611 per credit hour.
Out-of-state tuition from $35,832 to $37,056 per year, or $1,544 per credit hour.
Medical student in-state tuition from $32,020 to $33,460 per year.
Medical student out-of-state tuition from $56,060 to $58,020 per year.
Resolution Approving Online Tuition Rate for Fiscal Year 2016
RESOLVED, that the Board of Trustees hereby approves the continuation of variable tuition
rates for programs that are offered exclusively online. Consistent with the Board resolution in
2011, online tuition rates will be set at a minimum of the prevailing in-state tuition rate and at a
maximum of the prevailing out-of-state tuition rate. The rate will be set based on demand for the
program and assessment of the national market for similar online programs and subject to the
approval of the Provost.
Resolution Approving Global Gateway International Student Tuition
WHEREAS, the University, after a request-for-proposal process, entered into an agreement with
Study Group, an international private-sector provider of education and training for international
students, to provide services to UVM in support of the University’s Global Gateway Program;
and
WHEREAS, this program will prepare undergraduate international students to successfully
matriculate to degree status, persist, and graduate, and to support the University’s larger
internationalization efforts; and
WHEREAS, the students need to be charged on a total cost-of-attendance basis that includes
tuition, room and board, and all other fees and costs associated with enrollment at the University
in a manner in accordance with the terms and conditions set forth in the agreement between the
University of Vermont and Study Group;
THEREFORE, BE IT RESOLVED, that the following rates are established:
Page 4 of 5
Budget, Finance and Investment Committee, consent agenda
May 15, 2015
For the cohort entering in:
Fall ‘15 for the 1 semester program
Fall ‘15 for the 2 semester program
Fall ‘15 for the 3 semester program
Spring‘16 for the 1 semester program
Spring‘16 for the 2 semester program
Spring‘16 for the 3 semester program
For the cohort that entered (or will
enter):
Spring ’15 for the 3 semester program
Summer ’15 for the 2 semester program
Fall 2015
$27,599
$27,599
$15,671
Spring
2016
n.a.
$27,081
$27,081
$27,081
$27,081
$15,153
Fall 2015
$26,925
$26,925
All entering students will also be assessed an additional $475 acceptance fee their first semester.
Resolution Approving Room and Meal Plan Rates, Fiscal Year 2016
RESOLVED, that the Board of Trustees hereby approves room and meal plan rates for Fiscal
Year 2016 as follows:
per year
Private Single with Bath
$9,216
Private Double with Bath
$9,000
Suite Single with Shared Bath
$8,710
Suite Double with Shared Bath
$7,524
Traditional Single
$8,500
Traditional Double
$7,376
Traditional Triple
$5,886
Retail Dining
Residential Unlimited Access (+100 Points)
Residential Unlimited Access (+300 Points)
$3,774
$3,774
$4,220
Resolution Approving Student Fees for Fiscal Year 2016
RESOLVED, that the Board of Trustees approves increases to student fees from $2,042 to
$2,104 effective with the 2015-2016 academic year.
Resolution Approving Graduate Student Senate Fee for Fiscal Year 2016
RESOLVED, that the Board of Trustees approves a continuation of the Graduate Student Senate
fee in the amount of $20 for the academic year.
Budget, Finance and Investment Committee, consent agenda
May 15, 2015
Page 5 of 5
Resolution Approving Graduate Continuous Registration Fee for Fiscal Year 2016
RESOLVED, that the Board of Trustees approves a continuation of a varying Graduate
Continuous Registration fee, effective with the 2015-2016 academic year, as follows:
Less than half-time $100 per semester
Half to full-time $200 per semester
Full-time $300 per semester
Resolution Approving Tuition for High-School Students
RESOLVED, that the Board of Trustees hereby approves the establishment of a new tuition rate,
apart from the Dual Enrollment Program, for high-school students who wish to enroll part-time
at the University. The rate is intended for high-school students who are officially enrolled in a
high school or are home-schooled and remains effective in the summer immediately after
graduation from high school but before matriculation into a degree program at UVM or another
institution. The rates will be set at 50% of the prevailing tuition rate for that academic year
based on the residency of the student. Summer tuition rates for these students will also be set at
50% of the prevailing tuition rate for the prior fall and spring semesters for the student’s
particular residency.
Attachment 3
The University of Vermont
Office of the Provost and Senior Vice President
May 15, 2015
TO:
Members of the UVM Board of Trustees Budget, Finance and Investment
Committee
FROM:
David Rosowsky, Provost and Senior Vice President
Richard H. Cate, Vice President for Finance and Treasurer
SUBJ:
FY 2016 General Fund Budget Proposal
Budget Proposal Overview: The appended documents summarize the information that was
presented and discussed in detail at the April 13th BFI meeting regarding the FY 2016 budget.
Appendix A summarizes the total proposed FY 2016 University total operating budget,
including the general fund, income and expense activities, and restricted funds. General fund
revenue and expenses for FY 2016 are both projected to increase 2.2% over the FY 2015
projected actuals. Explanatory notes can be found in Appendix B. The proposed general fund
operating budget, which is based on a 3.4% tuition increase, is illustrated in Appendix C in
some detail and compares it to the restated FY 2015 budget.
Proposed Fees: Tuition is proposed to increase 3.4%. When combined with proposed
increases in fees, room and board, cost of attendance for both in-state and out-of-state
students is proposed to increase 3.4% as shown in Appendix D. Room, board and fee rates are
summarized in Appendices D-E.
Tuition and Cost of Attendance comparator data comprises Appendix F.
Resolutions: Attachment 2 includes a series of resolutions for your action to authorize the
changes in tuition, fees, room and board, and the overall operating budget.
We look forward to the final discussion and your adoption of the FY 2016 budget at the May
15th meeting.
Appendix A
THE UNIVERSITY OF VERMONT
TOTAL PROJECTED OPERATING BUDGET
FY 2015 AND FY 2016
(In Thousand $s)
REVENUE
GENERAL FUND
State Appropriations
Net Tuition
Sponsored Facilities & Administration Cost
Reimbursement
Other Income
Subtotal, General Fund
Original
FY 2015
BUDGET
$
$
$
FY 2016
PROJECTED
BUDGET
42,701
207,211
25,200
$
$
$
% CHG FROM
FY 2015
BUDGET
42,469
243,082
25,200
-0.5%
17.3%
0.0%
$
$
34,162
309,275
$
$
23,232
333,983
-32.0%
8.0%
$
$
161,244
625,599
$
$
162,700
632,883
0.9%
1.2%
INCOME/EXPENSE ACTIVITIES 1
Subtotal, Unrestricted Funds
$
$
$
309,275
155,080
464,355
$
$
$
333,983
136,200
470,183
8.0%
-12.2%
1.3%
RESTRICTED FUNDS
$
$
161,244
625,599
$
$
162,700
632,883
0.9%
$
-
$
-
INCOME/EXPENSE ACTIVITIES 1
Subtotal, Unrestricted Funds
RESTRICTED FUNDS
Total Restricted and Unrestricted Revenue
EXPENSE
GENERAL FUND
Total Restricted and Unrestricted Expense
BALANCE / (SHORTFALL)
$
$
155,080
464,355
$
$
136,200
470,183
-12.2%
1.3%
1.2%
FY 2016 Total Operating Budget - $632.9 Million
Restricted
Funds
$162.7M
General Fund
$334M
Income/Expense
$136.2M
Appendix B
FY 2016 Proposed General Fund Budget – Comparison to FY 2015 Budget
and Review of Major Assumptions for FY 2016
May 15, 2015
Board of Trustees
Budget, Finance & Investment Committee
Prepared By
Richard H. Cate, Vice President for Finance and Treasurer
Introduction
These summary notes provide background and explanation for the spreadsheet, UVM FY 2016
General Fund Budget Proposal in Appendix C. The spreadsheet illustrates the FY 2015 General
Fund Budget as approved in May 2014, an “FY 2015 Restated Budget” and the FY 2016
proposed budget. As described in February and April, as the University moves to an IncentiveBased Budget model, certain revenue and expenses will be recorded differently. More
specifically, tuition revenue and instructional expenses that had been recognized in Continuing &
Distance Education (a non-General Fund activity) and Other Revenue recognized by the
Athletics Department will now become part of the General Fund Budget beginning in FY 2016.
The attached spreadsheet shows a Restated General Fund Budget for FY 2015 in order to provide
a more accurate comparison to the proposed General Fund Budget for FY 2016. Although not
explicitly illustrated in the spreadsheet, unit base budgets for FY 2016 have been reduced by
$6.3M in aggregate in order to address the goal of financial affordability for students. These
reductions, which are reflected in the “Wages, Benefits…” and “Oper & Equip” lines, are
essentially offsetting what would have been more growth in these areas of expense.
FY 2015 Restated Budget
Key revenue elements included in the Restated General Fund Budget for FY 2015 are as follows:
• Tuition that, in previous years flowed to Continuing & Distance Education, will now
remain in the General Fund. As a result:
o Undergraduate Tuition increases by $9.7 million
o Graduate Tuition decreases by $1.0 million (includes a reclassification of $1.8 million in
tuition from Graduate to Non-Degree)
o
Non-Degree Tuition increases by $6.9 million (includes a reclassification of $1.8 million
in tuition from Graduate to Non-Degree)
Summer Session Tuition, previously recognized in Continuing & Distance Education,
will now be recognized solely within the General Fund tuition. This is an increase of
$11.8 million.
Continuing Education Cost Recovery will be decreased to zero, a decrease of $11.8
million. There will be a small increase in Internal Activities Recovery ($300k) to capture
some residual recovery coming from Continuing and Distance Education’s non-credit
activity.
o
•
•
Athletics Department Other Revenue will be increased by $1.75 million to more
accurately reflect projected revenues. In past years, Athletics frequently came in over
budget by this amount providing them with additional spending authority.
Key expense elements included in the Restated General Fund Budget for FY 2015 are as follows:
• Additional instructional expense (salaries, benefits = $7.2 million; and operating = $2.3
million) related to the additional tuition noted above will now be part of the General Fund
budget.
• Funding in support of Continuing & Distance Education operation now appears as a line
item in the General Fund expense budget, $6.35 million.
• Athletics Department Operating & Equipment Expenses will be increased by $1.75
million to more accurately reflect projected expenses associated with increased revenues
as mentioned above.
The impact on overall revenues and expenses is an increase from $309 million to $327 million
between the Original and Restated General Fund Budgets for FY 2015.
FY 2016 Budget Proposal:
General Fund Revenue
Budgeted recurring revenue in the FY 2016 proposal is $7.045 million more than budgeted
recurring revenue in the restated FY 2015 budget, a 2.2% increase.
Revenue assumptions
• Undergraduate student enrollment: Fall/Spring 2015-16 average of 9,745; 2,955
Vermont and 6,790 Out-of-State. This is 136 more students than the FY 2015 budget.
• Tuition Rates: Presumed increase of 3.4%.
• Undergraduate Student Financial Aid: An increase of 6.3% in total General Fund aid
as compared to FY 2015.
• Graduate Tuition: Model assumes conservatively that enrollment will stay constant at
1,886. Given plans from units however, we believe growth over 1,886 to be likely. Under
IBB, excess revenue over budget will flow to Colleges/Schools based upon enrollments.
• Medical Tuition: Enrollment constant; 3.7% increase in tuition revenue projected.
• State Appropriation: Held at FY 2015 post-rescission level, a 0.5% decrease from the
FY 2015 budget.
• Sponsored Facilities & Administrative Cost Reimbursement: Held at FY 2015 level.
This revenue stream is generated from the Indirect Cost Recovery from Sponsored
Programs (e.g. federal and state grants).
• Internal Activities Cost Recovery: Assumed level contributions from most of UVM’s
income-generating activities. The majority of the drop in this line item is due to a
decrease in the expected contribution from the UVM bookstore.
• Continuing & Distance Education Cost Recovery: A reduction to zero as part of the
transition to the Incentive-Based Budget model. As mentioned above, a residual amount
of Cost Recovery from CDE ($300k) will be captured in the Internal Activities Cost
Recovery going forward.
•
•
•
•
Operating Investment Income: Reducing by $500,000 to $1.9 million consistent with
current expectations. The $13 million generated from Endowments on an annual basis is
not included here.
Unrestricted Annual Giving: Held constant at $2.3 million. It is expected that this
revenue line item will comprise both Unrestricted Annual Giving and Scholarship Gifts.
Unrestricted Endowment Income: Projected to increase by 3.8% for FY 2016.
Other Income: Includes rental income, sales and services of educational activities and
student fees, such as the athletic fee, that flow through the General Fund and are
budgeted to decrease only moderately.
General Fund Expense
Expense budgets are projected to increase by $7.045 million in FY 2016 representing a 2.2%
increase over the restated FY 2015 budget. This compares to a 1.6% increase in the CPI in
the 2014 calendar year. The majority of this increase is comprised of an estimated increase in
compensation.
Expense assumptions
• Salaries/Wages, Benefits, Start-ups and Stipends: Constitutes close to 69% of total
General Fund expenses. This increase is driven by a number of variables: staffing
changes, promotions, changes in sabbatical trends, changes in health insurance rates and
other benefit increases, as well as any salary increases (assumed to be 2.75% for FY 2016
for faculty and staff).
• Operating and Equipment: Includes a range of expenses across the University
including telecommunications, computer and other small equipment purchases, travel,
printing, publication, consulting and service expenses. The increases in this line are
driven primarily by a need for increased Bad Debt Reserves, and increased payments to
Study Group, the University’s partner for international enrollment management. Other
base budgets are for the most part receiving a 0% increase.
• Library Acquisitions: Base budgets held constant.
• Energy: Very modest increase from FY 2015 level.
• New Facilities, Rental, Renewal: Includes operating charges for new facilities coming
on line in FY 2016 and/or changes in existing facilities and compliance (e.g. Taft School
building, Alumni House, Stafford lab upgrades, chiller maintenance, cooling water
treatment, storm water pond system maintenance, landscape upgrades, etc.), and
increases in rental facilities costs.
• Plant Improvements, Insurance, Water/Sewage: Reflects expected increases in
charges from utilities, and the addition of $200,000 for deferred maintenance.
• Sponsored Programs Required Cost Sharing: Slight increase in sponsored activityrelated expenses (cost sharing and research facilities support).
• General Fund Contribution to Debt Repayment: Budgeted repayment to increase
$300,000 from FY 2015 budget.
•
•
General Fund support for UVM Foundation: Budgeted payment reduced from FY
2015 budgeted level, as dictated by agreement.
General Fund Support for CDE: Due to the shift to IBB, the operating funds to CDE
are being shifted to the general fund.
Appendix C
UVM FY 2016 GENERAL FUND BUDGET PROPOSAL
UNDERGRADUATE ENROLLMENT
Fall-Spring Ave. Headcount
In-State
Out-of-State
FY 2015
Original
Budget
FY 2015
Restated
Budget
FY 2016
Budget
Proposal
$ change
% change
A
B
C
C-B
(C-B)/B
30.9%
Tuition Rates
In-State
Out-of-State
(all currency in thousands)
REVENUE
Undergrad In-state Tuition
Undergrad Out-of-state Tuition
Less: Student Aid-EM
Less: Student Aid-Central Managed
Student Aid from Restricted Gifts/Endowmt
Net Undergraduate Tuition
Graduate In-state Tuition
Graduate Out-of-state Tuition
Less: Student Aid
Restated Certificate Tuition as Non-Degree
Net Graduate Tuition
30.3%
2,965
6,644
9,609
2,965
6,644
9,609
2,955
6,790
9,745
$14,184
$35,832
$14,184
$35,832
$14,664
$37,056
FY 2015
Original
Budget
$37,928
229,711
(83,073)
(13,270)
2,503
173,800
6,023
17,233
(12,378)
10,878
624
430
(579)
FY 2015
Restated
Budget
$40,908
236,420
(83,073)
(13,270)
2,503
183,488
6,703
17,419
(12,378)
(1,869)
9,875
FY 2016
Budget
Proposal
$41,781
249,195
(89,355)
(14,270)
3,900
191,251
6,520
17,145
(12,254)
(1,869)
9,542
4,166
1,979
(579)
1,869
7,435
3,549
8,216
22,058
42,701
25,200
6,554
0
2,400
2,300
2,233
10,926
4,300
2,073
(598)
1,869
7,644
3,549
8,216
22,880
42,469
25,200
6,279
0
1,900
2,300
2,318
10,434
Day Non-Degree In-state Tuition
Day Non-Degree Out-of-state Tuition
Less: Student Aid
Restated Certificate Tuition as Non-Degree
Net Non-degree Tution
Summer In-state Tuition
Summer Out-of-state Tuition
Medical Tuition
State Appropriation
Sponsored Facil & Admin Cost Reimbursement
Internal Activities Cost Recovery
Continuing Education Cost Recovery
Operating Investment Income
Unrestricted Annual Giving
Unrestricted Endowment
Other Income
475
0
0
22,058
42,701
25,200
6,254
11,799
2,400
2,300
2,233
9,176
TOTAL REVENUE
$309,275
$326,938
$333,983
*Wages, benefits, start-ups, and stipends
Oper & Equip (incls telph, software maint)
Library Acquisitions
Energy
New Facilities, Rental, Renewal
Plant Improvements, Insurance, Water/Sewage
Spons Programs Required Cost Share
General Fund contribution to debt repayment
General Fund support for UVM Foundation
General Fund support for CDE
TOTAL EXPENSE
210,717
44,155
7,457
9,396
2,969
4,511
1,702
19,924
8,445
$309,275
217,938
48,247
7,457
9,396
2,969
4,511
1,702
19,924
8,445
6,350
$326,938
222,362
48,719
7,457
9,499
3,579
5,675
1,733
20,224
8,385
6,350
$333,983
Balance/(Shortfall)
0
0
0
(10)
146
136
480
1,224
-0.3%
2.2%
1.4%
3.4%
3.4%
$ change % change
873
2.1%
12,775
5.4%
(6,282)
7.6%
(1,001)
7.5%
1,397
55.8%
7,762
4.2%
(183)
-2.7%
(274)
-1.6%
124
-1.0%
0
0.0%
(333)
(3.4%)
134
94
(19)
0
209
0
0
822
(232)
0
(275)
0
(500)
0
85
(492)
$7,045
3.2%
4.7%
3.4%
0.0%
2.8%
0.0%
0.0%
3.7%
-0.5%
0.0%
-4.2%
0.0%
-20.8%
0.0%
3.8%
-4.5%
2.2%
EXPENSE
* Subject to negotiated contracts
4,424
472
0
103
610
1,164
31
300
(60)
0
7,045
2.0%
1.0%
0.0%
1.1%
20.5%
25.8%
1.8%
1.5%
-0.7%
0.0%
2.2%
Appendix D
THE UNIVERSITY OF VERMONT
COMPARISON OF STUDENT COSTS, FY 2015 - FY 2016
Proposed
FY 2015
Proposed
FY 2016
$14,184
$7,116
$3,664
$2,042
$27,006
$14,664
$7,376
$3,774
$2,104
$27,918
$480
$260
$110
$62
$912
3.4%
3.7%
3.0%
3.0%
3.4%
$35,832
$7,116
$3,664
$2,042
$48,654
$37,056
$7,376
$3,774
$2,104
$50,310
$1,224
$260
$110
$62
$1,656
3.4%
3.7%
3.0%
3.0%
3.4%
Tuition Rates Per Credit Hour
In-State Students
Out-of-State Students
Proposed
2015
$591
$1,493
Proposed
2016
$611
$1,544
Increase
%
(Decrease) Increase
$20
3.4%
$51
3.4%
College of Medicine Tuition
In-State Tuition
Proposed
FY 2015
$32,020
Proposed
FY 2016
$33,460
Increase
%
(Decrease) Increase
$1,440
4.5%
$56,060
$58,020
In-State Students
Tuition Rate
Housing (traditional double)
Average Meal Plan
Student Fees
Total In-State Costs
Out-of-State Students
Tuition Rate
Housing (traditional double)
Average Meal Plan
Student Fees
Total Out-of-State Costs
Out-of-State Tuition
Increase
%
(Decrease) Increase
$1,960
3.5%
FY 2016 Proposed Room/Meal Rates and Fees
Room Rates
Private Single with Bath
Private Double with Bath
Suite Single with Shared Bath
Suite Double with Shared Bath
Traditional Single
Traditional Double
Traditional Triple
Meal Plan Rates
Retail Dining
Residential Unlimited Access (+100 pts.)
Residential Unlimited Access (+300 pts.)
Majority Used Plans*
Room Rate
Traditional Double
Meal Plan Rate
Retail Dining
Residential Unlimited Access
FY 2015
FY 2016
% Increase
$8,886
$8,680
$8,400
$7,256
$8,198
$7,116
$5,676
$9,216
$9,000
$8,710
$7,524
$8,500
$7,376
$5,886
3.7%
3.7%
3.7%
3.7%
3.7%
3.7%
3.7%
$3,664
$3,664
$4,096
$3,774
$3,774
$4,220
3.0%
3.0%
3.0%
FY 2015
FY 2016
% Increase
$7,116
$7,376
3.7%
$3,664
$3,664
$3,774
$3,774
3.0%
3.0%
*Combined average room & meal would increase 3.4% above last year's comparative rates.
Comprehensive Fees
UG Student Government Association (SGA)
UG Inter Residence Association (IRA) Fee
Total Other Fees
FY 2015
$174
$30
$204
FY 2016
$174
$30
$204
Davis Center
Transportation
CHWB
Athl Oper/Athl Facility/Recreation
Technology
Academic Support Programs (ASP)
Library Facility
Clean Energy Projects
Career Center (New Fee FY 2015)
Overall Student Fees (excludes Room & Board)
$564
$107
$622
$313
$75
$55
$44
$20
$38
$2,042
$584
$110
$646
$324
$77
$56
$44
$20
$39
$2,104
% Increase
0.0%
0.0%
0.0%
3.5%
2.8%
3.9%
3.5%
2.7%
1.8%
0.0%
0.0%
N/A
3.0%
Appendix E
Residence Hall Activity - FY 2016
Complex/Hall
Beds Available
Chittenden/Buckham/Wills (CBW)
Converse
164
Total Central Campus
164
Marsh/Austin/Tupper (MAT)
423
Harris/Millis (H/M)
678
Living/Learning (L/L)
576
U. Heights N
408
U. Heights S
398
Total Athletic Campus
2,483
Christie/Wright/Patterson (CWP
489
Mason/Simpson/Hamilton (MSH
460
Coolidge
146
Redstone
33
Slade
Wing/Davis/Wilks (WDW)
528
Total Redstone Campus
1,656
Jeanne Mance
165
McAuley
160
Mercy
183
Back Five
221
Cottages
28
Total North Campus
757
5,060
Total All Campuses
Average Occupancy
4,858
Appendix F
Thousands
Comparator Tuition & Fees
2014-2015 Academic Year
$60
$50
$48.9
$47.4
$46.7
$41.9
$40
$39.4
$37.8
$33.2
$32.9
$29.0
$30
$21.9
$20
$10
$17.7
$16.2
$10.8
$12.7
$20.3
$13.4
$8.4
$8.6
$0
Source: www.CollegeBoard.com
Page 1
Annualized Percentage Increase in Tuition & Fees
Out-of-State
2004-2005 to 2014-2015 Academic Year
7%
6%
5%
6.5%
6.1%
5.7%
5.6%
5.0%
4.9%
4.7%
4.6%
4.4%
4%
4.4%
3.7%
3%
2%
1%
0%
Source: www.CollegeBoard.com; 2004/2005 source data for Stony Brook University & George Washington University is IPEDS
Page 2
Annualized Percentage Increase in Tuition & Fees
In-State
2004-2005 to 2014-2015 Academic Year
12%
10%
9.5%
9.5%
8%
6%
4%
5.7%
4.9%
4.8%
4.7%
4.6%
4.4%
4.2%
4.1%
3.7%
2%
0%
Source: www.CollegeBoard.com; 2004/2005 source data for Stony Brook University & George Washington University is IPEDS
Page 3
Thousands
Comparator On-Campus Room & Board
2014-2015 Academic Year
$16
$14
$14.5
$14.0
$12
$13.2
$13.0
$12.8
$12.1
$11.7
$11.6
$11.5
$10.8
$10.3
$10
$8
$6
$4
$2
$0
Source: www.CollegeBoard.com
Page 4
Thousands
Gross Tuition, Fees, Room & Board
2014-2015 Academic Year
$70
$60
$60.7
$60.6
$50
$60.6
$56.3
$49.7
$48.7
$46.0
$45.0
$40.5
$40
$30
$20
$33.5
$28.0
$27.0
$23.6
$24.8
$33.3
$24.9
$20.1
$21.6
$10
$0
Source: www.CollegeBoard.com
Page 5
NET PRICE AFTER ALL GIFT AID VS. COST OF ATTENDANCE
FOR IN-STATE UNDERGRADUATES
30,000
25,000
22,550
21,378
20,078
20,000
DOLLARS
24,492
23,418
26,120
25,348
16,655
15,000
11,773
10,717
10,000
14,296
13,548
12,570
11,627
Average Discount
$9,465
5,000
Cost of Attendance
Net Price After Gift Aid
-
FY08
FY09
FY10
FY11
FY12
FY13
FY14
Cost of Attendance includes tuition, fees, room, and board.
Gift Aid includes grants, scholarships, athletic grants, and tuition remission from federal, state, institutional and private sources.
Excludes loans and work study.
Page 6
NET PRICE AFTER ALL GIFT AID VS. COST OF ATTENDANCE
FOR OUT OF STATE UNDERGRADUATES
50,000
45,000
44,132
38,216
35,962
35,000
DOLLARS
41,982
40,406
40,000
47,048
45,676
30,000
26,180
25,000
29,420
28,245
27,956
33,057
32,222
31,444
Average Discount
$13,991
20,000
15,000
10,000
Cost of Attendance
5,000
-
Net Price After All Gift Aid
FY08
FY09
FY10
FY11
FY12
FY13
FY14
Cost of Attendance includes tuition, fees, room, and board.
Gift Aid includes grants, scholarships, athletic grants, and tuition remission from federal, state, institutional and private sources.
Excludes loans and work study.
Page 7
Undergraduate Indebtedness at Graduation
Academic Years 2007-2008 through 2013-14
VERMONT
2007-08
2008-09
2009-10
2010-11
2011-12
2012-13
2013-14
Loan Recipients Only:
Graduates with Debt
Median indebtedness
531
550
585
563
589
590
526
$ 17,070 $ 17,993 $19,500 $ 20,500 $ 21,500 $ 21,807 $ 21,475
All Graduates:
Graduates
Median indebtedness
762
$ 11,000
Percentage with loan debt
70%
784
876
835
$ 11,414 $ 11,666 $ 12,200
70%
67%
67%
876
$ 12,485
67%
882
$ 13,000
746
$ 14,733
67%
71%
2012-13
2013-14
OUT OF STATE
2007-08
2008-09
2009-10
2010-11
2011-12
Loan Recipients Only:
Graduates with Debt
Median indebtedness
679
818
817
802
893
$ 24,970 $ 26,893 $ 25,712 $ 25,500 $ 27,380
1,001
$ 26,525
804
$ 26,000
All Graduates:
Graduates
Median indebtedness
1,229
$ 6,125
1,663
$ 13,000
1,424
$ 11,787
Percentage with loan debt
55%
1,406
$ 10,903
58%
1,437
$ 8,250
57%
$
1,452
7,500
55%
1,579
$ 11,200
57%
60%
56%
NOTES:
These comprehensive figures include both need-based and non-need-based student educational loans, from
federal, institutional and private sources. Including these funds provides the most complete picture of student
debt. Loans for parents are not included.
Page 8
$WWDFKPHQW
Net Asset Balances as of June 30, 2014 Adjusted for Potential STEM Encumberance
FY12
FY13
FY14
Encumbrance
FY 14
Unencumbered
Balance
UNRESTRICTED
General Fund Net Assets:
Accumulated Reappropriations
Other General Fund Net Assets
General Fund Net Assets Total
23,181,480
37,621,218
60,802,698
24,714,268
29,686,018
54,400,286
26,085,346
17,140,598
43,225,943
26,085,346
1,356,423
27,441,769
15,784,175
15,784,175
Treasury Operations Net Assets
12,028,758
13,521,613
13,928,327
5,400,000
8,528,327
4,500,000
4,500,000
Net Tuition Stabilization Fund
Capital Project Pre-funding
-
-
3,000,000
-
2,471,739
4,590,078
2,471,739
Loan Fund Continuing & Distance Ed.
3,349,821
3,836,200
3,835,346
3,835,346
13,000,000
12,891,498
3,203,385
-
Encumbered by internal policy
-
7,152,878
Green Revolving Loan Net Assets
Encumbered by internal policy
3,000,000
Loan Net Assets
Income/Expense Activities Net Assets
16,316,571
17,468,831
16,607,169
16,607,169
Plant Net Assets *
41,105,856
46,360,253
57,389,563
57,389,563
20,889,502
13,856,329
175,502,413
15,097,851
14,942,198
183,217,310
16,630,889
14,527,180
189,007,655
16,630,889
14,527,180
149,535,301
9,800,000
Comments
9,688,113
Encumbered by accounting policies and
procedures
RESTRICTED
Accumulated Gift Net Assets
Accumulated Endowment Income Net Assets
Totals
Potential Impact from STEM Project
* Includes $15,607,246 in reserves and $41,782,317 in net book value of facilities
39,472,354
29,672,354 Plan to replenish via fundraising
Attachment 5
2015 - 2016 Budget, Finance Investment Workplan
October 2-3, 2015
February 4-6, 2016
April 2016 TBD
Preliminary FY2017 Budget
premises
(tuition and fee rates)
May 20-21, 2016
Final FY 2017 budget premises
Tuition and fee rates
Room/board Rates
Global Gateways fees
High School Tuition Rates
Budget Process
Approval of Summer Session
Tuition Rates
Approval of Off-Campus Housing
Max Rates
Max Room/Board Rates
Peer Comparisons
FY 2016 Key Budget
Assumptions (including tuition)
Status of Budget
End of Year Budget to Actual
Report
1st Quarter Financial Status
Report
3rd Quarter Financial Status
Report
Vice President's Report
Net Assets Annual Review
Green Revoloving Loan Fund
Annual Report
Vice President's Report
Written Reports/Updates
Policy / Planning Discussion
Vice President's Report
- External Audit update
- Dual Enrollment Written Report
Annual Foundation Report
Policies Due for Annual Review: (if
recommended changes )
1)Annual Review of Endowment
Budget Policy
2)Annual Review of Endowment
Administration Fee Policy
Policies Due for Annual Review:
if recommended changes:
1)Statement of Investment
Objectives & Policies
2) Cash Management Policy
Policies Due for Annual Review:
1)Annual Asset Allocation update
Annual Review of Debt Policy
Annual Debt Ratio Review
Debt Planning
Capital Projects Resolutions
Review Capital Project Resolutions, Review Capital Project
as necessary
Resolutions, as necessary
Performance Review of
Investments as of
June 30, 2015
Review Capital Project
Resolutions, as necessary
December 31, 2015
Review Capital Project
Resolutions, as necessary
March 31, 2016
Investment Advisor
Approval of Investment Advisor
Contract (5-yr cycle; last
approved in 2015)
Resolutions/other items
Reaffirmation of Divestments
1. Cluster Munitions (5-yr review
cycle approved on 5/20/11)
2. Sudan - annual review cycle
Annual Review of Work plan
BFI Annual Assessment issued
after May meeting
Higher Ed Funding Model
Undergrad Enrollment/Net
Turition Revenue
BFI Workplan Review
Risks/Opportunities Review
New Committee Orientation
Health Care Reform
**Easter is March 27
THE UNIVERSITY OF VERMONT
BOARD OF TRUSTEES
VERMONT AGRICULTURAL COLLEGE BOARD
Chair (vacant), Vice Chair Kesha Ram, Secretary Joan Lenes, Bill Botzow, Bernie
Juskiewicz, Curt McCormick, Anne O’Brien, Donna Sweaney, Tristin Toleno, and Jeff
Wilson
Saturday, May 16, 2015
7:30 a.m. – 8:00 a.m.
Chittenden Bank Room (413)
Dudley H. Davis Center
AGENDA
Item
Enclosure
Call to Order
1.
2.
3.
Approval of February 7, 2015 Meeting
Minutes
Election of Officers – Chair, Vice Chair
and Secretary
Other Business*
ADJOURN
* Executive Session as needed.
**Time is approximate.
Attachment 1
Discussion
Leader
Time
**7:30 a.m.
Kesha Ram
7:30-7:35
Kesha Ram
7:35-7:40
Chair TBD
7:40-8:00
8:00 a.m.
Vermont Agricultural College Board - Executive Summary
Saturday, May 16, 2015
Prepared By: Kesha Ram, Vice-Chair
ACTION ITEMS
Approval of Previous Minutes
The minutes for the February 7, 2015 meeting are included in Attachment 1.
Action: Motion to approve the minutes.
Election of Officers
This is the annual meeting for the Vermont Agricultural College Board. The bylaws state that
we will elect a Chair, Vice Chair and Secretary to serve one-year terms.
Action: Nominate, discuss and vote on Chair, Vice Chair and Secretary to serve one-year terms.
DISCUSSION ITEMS
Other Business
Time will be reserved at the end of our meeting for other business as necessary.
Attachment 1
VERMONT AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
A meeting of the Vermont Agricultural College Board of Trustees of the University of Vermont
and State Agricultural College (the Board) was held on Saturday, February 7, 2015, at 7:30 a.m., in
the Chittenden Bank Room of the Dudley H. Davis Center.
MEMBERS PRESENT: Chair Christopher Bray, Secretary Joan Lenes, Bill Botzow, David Potter,
Donna Sweaney, and Jeff Wilson
MEMBERS ABSENT: Vice Chair Kesha Ram, Carolyn Branagan, and Anne O’Brien
ALSO PARTICPATING: Vice President for Finance and Treasurer Richard Cate, Director of
Federal Relations Wendy Koenig, and Special Assistant to the President & Director of State
Relations Clarence Davis
Chair Chris Bray called the meeting to order at 7:45 a.m.
Approval of Minutes
A motion was made, seconded and voted to approve the minutes from the October 17, 2014
meeting.
Introduction, Discussion and Viewing of Financial Aid Video
Director of Federal Relations Wendy Koenig introduced a documentary, entitled "Competitive
Advantage - Preserving the Legacy”, and led a discussion detailing the importance of maintaining
and improving federal student financial aid.
Payroll Tax Impact
Vice President for Finance and Treasurer Richard Cate briefed the members on the potential
annual impact of a 0.7% payroll tax on the University budget. Vice President Cate indicated that
the cost to the University would be $2M annually.
Legislative Discussion
Special Assistant to the President & Director of State Relations Clarence Davis led a discussion
updating the Board on the recent Legislative Summit that was held in November. The Summit was
successful and continues to generate goodwill in the Legislature. The Board was also briefed on
the University’s FY 16 appropriation request.
Adjournment
There being no further business, the meeting adjourned at 8:30 a.m.
Respectfully submitted,
Joan Lenes, Secretary
UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
UNIVERSITY OF VERMONT BOARD
Chair David Daigle, Vice Chair Lisa Ventriss, Secretary Dale Rocheleau, Cynthia
Barnhart, Robert Brennan, Richard Gamelli, Ron Lumbra, Deborah McAneny and
Donald McCree
Saturday, May 16, 2015
7:30 a.m. – 8:00 a.m.
Boulder Society Room (411)
Dudley H. Davis Center
AGENDA
Item
1.
2.
3.
Call to Order
Approval of February 7, 2015
meeting minutes
Wilbur Trust Update
Enclosures
Discussion Leader
Times
Attachment 1
David Daigle
**7:30 a.m.
7:30-7:32
Report H
David Daigle
7:32-7:35
David Daigle
7:35-7:40
4.
Election of Officers-Chair, Vice
Chair and Secretary
Executive Session*
David Daigle
7:40-7:55
5.
Other Business
David Daigle
7:55-8:00
ADJOURN
8:00 a.m.
*The Chair will entertain a motion to enter into Executive Session to discuss the
evaluation and appointment of public officers.
**Time is approximate.
The University of Vermont Board - Executive Summary
Saturday, May 16, 2015
Prepared by: David Daigle, Chair
The Board will review the Wilbur Trust Report and elect officers for the year. The remainder of
the meeting will be held in executive session for the purpose of discussing the
appointment/evaluation of a public officer.
ACTION ITEMS
Approval of Previous Minutes
The February 7, 2015 meeting minutes are included as Attachment 1.
Action: Motion to approve the minutes.
________________________________________________________________________
Election of Officers
This is the annual meeting for the University of Vermont Board. The bylaws state that we will elect a
chair, vice-chair and secretary to serve one-year terms.
Action: Nominate, discuss and vote on chair, vice-chair and secretary to serve one-year terms.
_________________________________________________________________________
ROUTINE REPORTS
Wilbur Trust Report – Included in your meeting materials as Report H is a summary of the University
of Vermont Wilbur Trust Fund financial report from July 2014 through February 2015.
EXECUTIVE SESSION
I will entertain a motion to enter into Executive Session for the purpose of discussing the
appointment/evaluation of public officers.
Attachment 1
UNIVERSITY OF VERMONT
BOARD OF TRUSTEES
A meeting of the University of Vermont Board of the University of Vermont and State
Agricultural College Board of Trustees was held on Saturday, February 7, 2015, at 7:30 a.m., in
the Boulder Society Room, 411 Dudley H. Davis Center.
MEMBERS PRESENT: Chair David Daigle, Vice Chair Lisa Ventriss, Secretary Dale
Rocheleau, Robert Brennan, Cynthia Barnhart, Richard Gamelli, Ron Lumbra, Deborah
McAneny and Donald McCree
ABSENT: None
ALSO PARTICIPATING: President Thomas Sullivan
Chair David Daigle called the meeting to order at 7:40 a.m.
Approval of Minutes
A motion was made, seconded, and voted to approve the October 17, 2014 meeting minutes.
Acceptance of Annual Wilbur Trust Grant & Scholarship Awards Report
The UVM Board reviewed and accepted the annual Wilbur Trust Grant & Scholarship Awards
Report included as attachment 2 in the meeting materials. Chair Daigle reminded Trustees that
the Wilbur Trust Fund was established in 1928 and currently has assets totaling $21.5 million
from which a portion is used to help make tuition more affordable for Vermont high school
students. Chair Daigle noted that in academic year 2013-2014 one hundred and nineteen
Vermont residents received grants and awards totaling $540,034. Last year, 292 students
received grants totaling and $723,826 and in 2013, one hundred and ninety-nine students were
awarded $805,562.
Wilbur Trust Update
The UVM Board reviewed a summary of the Wilbur Trust Fund financial report from July 2014
through November 2014.
Executive Session
At 7:45 a.m., the Chair entertained a motion to enter into executive session for the purpose of
discussing the appointment of a public officer. The meeting was re-opened to the public at 8:35
a.m.
UVM Board Minutes - February 7, 2015
Adjournment
There being no further business, the meeting was adjourned.
Respectfully submitted by,
Dale Rocheleau, Secretary
Page 2
THE UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
FULL BOARD
Chair Deborah McAneny, Vice Chair David Daigle, Secretary Joan Lenes, Cynthia Barnhart,
Bill Botzow, David Brandt, Robert Brennan, Frank Cioffi, Carolyn Dwyer, Richard Gamelli,
Bernie Juskiewicz, Samantha Lucas, Ron Lumbra, Curt McCormack, Donald McCree, Anne
O’Brien, Ed Pagano, Kesha Ram, Dale Rocheleau, Governor Peter Shumlin, President Thomas
Sullivan, Donna Sweaney, Tristan Toleno, Lisa Ventriss, and Jeff Wilson
Saturday, May 16, 2015
8:00 a.m. – 10:30 a.m.
Livak Ballroom (417-419)
Dudley H. Davis Center
AGENDA
Item
Call to Order
1. Approval of March 16, 2015 meeting
minutes
2. Public Comment
3. Committee Reports
Audit
Educational Policy & Institutional
Resources
Budget, Finance & Investment
4. VT Agricultural College Board
5. UVM Board
6. Approval of Consent Agenda
7. Executive Session*
8. Other Business
ADJOURN
*Executive Session as necessary.
**Times are approximate.
Enclosure
Attachment 1
Discussion Leader
Debbie McAneny
Debbie McAneny
Dale Rocheleau
Bill Botzow
Attachment 2
David Daigle
Kesha Ram
David Daigle
Debbie McAneny
Debbie McAneny
Debbie McAneny
Time
**8:00 a.m.
8:00-8:05
8:05-8:20
8:20-8:40
8:40-8:45
8:45-8:50
8:50-9:00
9:00-10:15
10:15-10:30
10:30 a.m.
Attachment 1
BOARD OF TRUSTEES
UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
A meeting of the Board of Trustees of the University of Vermont and State Agricultural College
was held on Monday, March 16, 2015, at 1:00 p.m. in Memorial Lounge, 338 Waterman.
MEMBERS PRESENT: Chair Deborah McAneny*, Vice Chair David Daigle*, Secretary Joan
Lenes, Cynthia Barnhart**, Bill Botzow*, David Brandt, Frank Cioffi*, Carolyn Dwyer*,
Richard Gamelli*, Bernie Juskiewicz, Samantha Lucas, Ron Lumbra**, Curt McCormack,
Donald McCree*, Anne O’Brien*, Ed Pagano*, Kesha Ram, Dale Rocheleau, President Thomas
Sullivan, Donna Sweaney*, Tristan Toleno*, and Lisa Ventriss*
MEMBERS ABSENT: Robert Brennan, Governor Peter Shumlin and Jeff Wilson
ALSO PARTICIPATING: Provost David Rosowksy, Vice President for Finance and Treasurer
Richard Cate, Vice President for University Relations and Administration Thomas Gustafson,
Vice Provost for Student Affairs Annie Stevens, Special Assistant to the President & Director of
State Relations Clarence Davis, Chief Internal Auditor William Harrison, Deputy General
Counsel Tom Mercurio, and Senior Associate General Counsel Lucy Singer
*via conference call.
** via conference call. Exited meeting at 2:35 p.m.
Chair Debbie McAneny called the meeting to order at 1:05 p.m.
Approval of Previous Meeting Minutes
A motion was made, seconded and it was voted to approve the minutes from the February 7,
2015 meeting as presented.
Public Comment
There were no requests for public comment.
Election of Board Chair
Vice Chair David Daigle reminded Trustees that, in February, the Board elected University and
Board Officers and that, in accordance with the University Charter, the Chair election is held the
first meeting following the election of new Trustees.
Board of Trustees meeting, March 16, 2015
Page 2 of 7
The following resolution was presented for approval:
Resolution Approving Appointment of Board Chair
RESOLVED, that the Board hereby accepts the recommendation of the Nominating
Committee and approves the appointment of Deborah McAneny as Chair, effective
immediately.
Frank Cioffi, Chair of Board Governance and Chair of the Nominating Committee, moved the
resolution. The motion was seconded and the following roll-call was taken to vote on the
resolution: Cynthia Barnhart – Yes, Bill Botzow – Yes, David Brandt – Yes, Frank Cioffi – Yes,
David Daigle – Yes, Carolyn Dywer – Yes, Richard Gamelli – Yes, Bernie Juskiewicz – Yes,
Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes, Debbie McAneny – Abstain, Curt
McCormack – Yes, Don McCree – Yes, Anne O’Brien – Yes, Ed Pagano – Yes, Kesha Ram –
Yes, Dale Rocheleau – Yes, Tom Sullivan – Yes, Donna Sweaney – Yes, Tristan Toleno – Yes,
and Lisa Ventriss – Yes. The vote was unanimous to elect Debbie McAneny as Board Chair.
Chair’s Remarks
Chair McAneny thanked the Board for their confidence in re-electing her as Chair. She is pleased
to continue to work with the Board and the University community to strengthen UVM’s future.
Chair McAneny next welcomed new Trustees David Brandt, Bernie Juskiewicz, Curt
McCormack, Ed Pagano, and Tristan Toleno.
She concluded her report by reminding Trustees that the annual Budget, Finance and Investment
Committee planning meeting is scheduled on April 13th. She encouraged all Trustees to attend if
they are available.
President’s Report
President Tom Sullivan yielded the time allocated for his report.
Action Items
Chair McAneny advised the Committee that, to maximize the efficiency of the meeting, each of
the resolutions would be introduced and discussed, following which she would seek a motion to
take action on them in a consent agenda format and, if the motion passed, the consent agenda
would be addressed by roll call vote.
Chair McAneny presented a resolution approving Committee and Chair appointments.
Appointments will take effect once approved. Chair McAneny reminded Trustees that if they are
appointed as a new member, or reappointed to any of the committees scheduled to meet prior to
the annual meeting in May, to please make every effort to attend or participate by phone.
Board of Trustees meeting, March 16, 2015
Page 3 of 7
The following resolution was presented for approval:
Resolution Approving Committee and Chair Appointments
RESOLVED, that the Board of Trustees approves the Committee and Chair appointments
for 2015 as presented today and appearing as Appendices A and B to this document.
Chair McAneny next presented a resolution approving University Bylaws amendments. She
explained that the amendments are housekeeping revisions which conform Sections 5.3 and 6.2
to current Board practices regarding meetings and election of officers.
Resolution Approving University Bylaws Amendments
RESOLVED, that the Board hereby approves amendments to the University Bylaws,
appearing as Appendix C to this document.
Chair McAneny next presented a resolution adopting a revision to the Resolution Regarding
Delegation and Retention of Board Authority. She explained that the resolution is being
amended to clarify that Board approval is not necessary for extensions of contracts or leases for
up to one year if the contract term or lease term would not have otherwise required Board
approval.
The following resolution was presented for approval:
Resolution Adopting Revision to Resolution Regarding Board Reserved Rights and
Delegated Authority
RESOLVED, that the Board hereby adopts a revision to its Resolution Regarding
Delegation and Retention of Board Authority appearing as Appendix D to this document.
Provost David Rosowsky introduced a resolution approving the creation of a new Master of
Science Degree program in Medical Science in the College of Medicine. He explained that the
one-year, ≥30-credit proposed program was approved by the Faculty Senate at their February 9th
meeting. The program is anticipated to enroll a cohort of approximately 25 students per year, for
the first five years, and will be funded by tuition that it generates.
The following resolution was presented for approval:
Resolution Approving the Creation of a New Master of Science Degree Program in
Medical Science in the College of Medicine
RESOLVED, that the Board of Trustees approves the creation of a new Master of
Science Degree Program in Medical Science in the College of Medicine as approved and
advanced by the Provost on February 12, 2015, and President on February 13, 2015.
Trustee Richard Gamelli asked if the proposed degree is a non-thesis degree. Provost Rosowsky
replied that the degree does not require a thesis.
Board of Trustees meeting, March 16, 2015
Page 4 of 7
Chair McAneny asked if the proposed degree has been brought to the attention of the
Educational Policy and Institutional Resources Committee (EPIR). EPIR Chair Bill Botzow
explained that at their February 6, 2015 meeting, EPIR was advised that pending approval by the
Faculty Senate at its next meeting, and subsequent approval by the President and Provost, that
this recommendation would be referred to the Board for approval at this meeting.
Provost Rosowsky next presented a resolution approving the establishment of the sustainability
learning outcome as a general education requirement. At their February 6, 2015 meeting, EPIR
previewed the proposed requirement. Faculty Senate passed a motion to approve this proposal at
their March 9th meeting as a requirement for all first-year, first-time students, beginning in fall
2015. It was subsequently approved by the President and Provost.
Provost Rosowsky further elaborated that to meet this requirement, students must complete a
course, curriculum, or series of co-curricular activities. The requirement is designed to expose
students to social, economic and environmental dimensions of sustainability.
The following resolution was presented for approval
Approval to Establish the Sustainability Learning Outcome as a General Education
Requirement
WHEREAS, on May 21, 2011, the Board of Trustees approved the General Education
proposal as approved by
¾ the Curricular Affairs Committee of the Faculty Senate on April 14, 2011;
¾ the Executive Council of the Faculty Senate on April 20, 2011; and
¾ the Faculty Senate on May 19, 2011;
and as approved and advanced by the Provost and the President on May 19, 2011; and
WHEREAS, on May 13, 2013 the Board approved the establishment of a three-credit
Undergraduate Foundational Writing and Informational Literacy Requirement;
WHEREAS on March 9, 2015, the Faculty Senate voted approval of the proposed
General Education requirement for a sustainability learning requirement,
THEREFORE, BE IT RESOLVED, that the Board of Trustees approves the
establishment of a sustainability learning outcome as a General Education requirement as
approved and advanced by the Provost and President on March 10, 2015.
Trustee Samantha Lucas inquired whether students can meet the requirement exclusively by
participating in co-curricular activities. Provost Rosowky answered that he would look into this
and provide an answer to the Board.
Trustee David Daigle asked how the administration and Faculty Senate are aligning general
education priorities. He also inquired as to how this particular requirement rose to the top.
Faculty Senate President Roberts explained that the General Education process arose, bottom up,
from the faculty members. She further noted that a motivated group of faculty is necessary for
Board of Trustees meeting, March 16, 2015
Page 5 of 7
any outcome to come to fruition as much work is required to initiate a General Education
requirement successfully.
President Sullivan asked Faculty Senate President Roberts how long the Senate considered each
general education requirement that it has approved to date. President Roberts replied that the
approval process took place over approximately two years for each requirement.
Provost Rosowsly inquired whether it is fair to state that the Senate is next focused on the
potential for a diversity general education requirement. President Roberts affirmed that the
Senate is considering this as the third general education requirement.
President Sullivan drew the distinction between a “core” course requirement and student learning
outcomes. The approach taken at UVM is that learning outcomes are identified and measured,
rather than merely requiring students to take certain courses without knowing the value of
learning added.
Provost Rosowsky next presented a resolution approving the creation of an online Bachelor of
Science in Health Sciences in the College of Nursing and Health Sciences. This degree was also
previewed at the February 6, 2015 EPIR meeting. The Faculty Senate passed a motion to
approve this proposal at their March 9th meeting and it was subsequently approved by the
President and Provost.
Provost Rosowsky further elaborated that this degree completion program is for distance learning
students and is the first degree to be offered entirely online. In order to enroll in the program, the
student must have a GPA of 3.0 or greater and a minimum incoming number of 30 credit hours.
This program will be funded through tuition dollars generated by the program’s enrollments.
The following resolution was presented for approval:
Resolution Approving the Creation of an Online Bachelor of Science in Health
Sciences in the College of Nursing and Health Sciences
RESOLVED, that the Board of Trustees approves the creation of a new Bachelor of
Science in Health Sciences in the College of Nursing and Health Sciences as approved
and advanced by the Provost and President on March 10, 2015.
Chair McAneny asked if there are limitations on how much time has passed by since a
prospective student was last enrolled in a program. Provost Rosowsky answered that there is not
a limit and they can have taken a substantive amount of time off from their studies. He also
detailed that the rate for this program will be tied to that of the undergraduate rates and that oncampus students cannot enroll in this program.
Trustee Bill Botzow asked if students who enroll in the program will be eligible for scholarship
awards or other financial support such as Vermont Student Assistance Corporation (VSAC)
loans. Provost Rosowsky replied that he would investigate the answer to this question and report
back to the Board.
Board of Trustees meeting, March 16, 2015
Page 6 of 7
Trustee Daigle commented that due to the originality and uniqueness of this program, it should
be monitored carefully, both economically and in terms of learning outcomes. Provost Rosowsky
concurred. Chair McAneny requested that EPIR be regularly apprised of the program’s progress
and report updates to the Full Board.
A motion was made, seconded and the following roll-call vote was taken to vote on the above
resolutions as a consent agenda: Cynthia Barnhart – Yes, Bill Botzow – Yes, David Brandt –
Yes, Frank Cioffi – Yes, David Daigle – Yes, Carolyn Dywer – Yes, Richard Gamelli – Yes,
Bernie Juskiewicz – Yes, Joan Lenes – Yes, Samantha Lucas – Yes, Ron Lumbra – Yes, Debbie
McAneny – Yes, Curt McCormack – Yes, Don McCree – Yes, Anne O’Brien – Yes, Ed Pagano
– Yes, Kesha Ram – Yes, Dale Rocheleau – Yes, Tom Sullivan – Yes, Donna Sweaney – Yes,
Tristan Toleno – Yes, and Lisa Ventriss – Yes. The consent agenda was passed as presented.
Executive Session
At 1:36 p.m., Chair McAneny entertained a motion to enter into executive session to consider
contracts, premature general public knowledge of which would clearly place the University at
substantial disadvantage. She noted that action was anticipated following the session. The
motion was made, seconded and approved. Vice Presidents Rosowsky, Cate, and Gustafson;
Deputy General Counsel Tom Mercurio; Special Assistant to the President Clarence Davis; and
Chief Internal Auditor Bill Harrison were invited to remain.
Chief Internal Auditor Harrison was excused after the first item and Vice Provost Annie Stevens
was asked to join.
Senior Associate General Counsel Lucy Singer was invited to join for the last item.
Cynthia Barnhart and Ron Lumbra exited executive session at 2:35 p.m.
At 2:47 p.m., the meeting was re-opened to the public.
The following resolution was presented for approval:
Resolution Authorizing the Administration to Negotiate Collective Bargaining
Agreement with Part-Time Faculty
RESOLVED, that the Board hereby authorizes the administration to seek to negotiate,
and execute, a collective bargaining agreement whose material terms are consistent with
the report given on this date.
A motion was made, seconded and the following roll-call vote was taken to vote on the
resolution: Bill Botzow – Yes, David Brandt – Yes, Frank Cioffi – Yes, David Daigle – Yes,
Carolyn Dywer – Yes, Richard Gamelli – Yes, Bernie Juskiewicz – Yes, Joan Lenes – Yes,
Samantha Lucas – Yes, Debbie McAneny – Yes, Curt McCormack – Yes, Don McCree – Yes,
Anne O’Brien – Yes, Ed Pagano – Yes, Kesha Ram – Yes, Dale Rocheleau – Yes, Tom Sullivan
– Yes, Donna Sweaney – Yes, Tristan Toleno – Yes, and Lisa Ventriss – Yes. The resolution
was passed as presented.
Board of Trustees meeting, March 16, 2015
Adjournment
There being no further business, the meeting was adjourned at 2:50 p.m.
Respectfully submitted,
Joan Lenes, Secretary
Page 7 of 7
Appendix A
The University of Vermont and State Agriculture College
Board of Trustees Standing Committees
Approved March 16, 2015
Audit
(7)
President, ex-officio
Barnhart-20
Botzow-17
Brandt-17
Brennan-18
Cioffi, F.-17
Daigle-16 (VC)
Dwyer-19
Gamelli -18
Juskiewicz – 21
Lenes – 17 (Sec’y)
Lucas-16
Lumbra-20
McAneny-16 (C)
McCormack - 21
McCree-20
O’Brien-19
Pagano-21
Ram-17
Rocheleau-16
Shumlin, ex officio
Sweaney – 19
Toleno - 21
Ventriss–18
Wilson-19
C = chair
VC = vice chair
Sec’y = secretary
X
Board
Governance
(9)
Budget,
Finance &
Investment
(11)
Educational
Policies &
Institutional
Resources (13)
Executive
(7)
X
X
X
X
X
C
X
X
X
C
X
X
X
VC
X
X
X
C
X
X
X
X
VC
X
X
C
X
X
VC
X
X
X
X
X
X
X
VC
University of
Vermont
Board (9)
X
C
X
X
C
X
VC
X
X
X
X
X
X
X
X
X
X
Vermont
Agricultural
College Board
(9)
Sec’y
VC
X
Sec’y
X
X
VC
X
X
X
Appendix B
The University of Vermont and State Agriculture College
Board of Trustees Other Committees & Work Groups
Approved March 16, 2015
Ad Hoc
Labor
Advisory
Group
(6)
President
Barnhart-20
Botzow-17
Brandt-17
Brennan - 18
Cioffi,F.-17
Daigle-16 (VC)
Dwyer-19
Gamelli-18
Juskiewicz -21
Lenes-17 (Sec’y)
Lucas-16
Lumbra-20
McAneny-16 (C)
McCormack-21
McCree-20
O’Brien-19
Pagano-21
Ram-17
Rocheleau-16
Shumlin, ex officio
Sweaney - 19
Toleno-21
Ventriss-18
Wilson-19
C = chair
VC = vice chair
Sec’y = secretary
X
X
X
Leader
Annual
Review
Sub-Cmte*
(6)
Investment
Subcommittee
(3)
X
X
X
X
Work Group
on Medical,
Nursing &
Health
Sciences
Education &
Research
(5)
X
Career Services
Work Group
(7)
UVM/UVMC
Joint
Strategic
Planning
Group
(2)
C
Leader
X
Leader
X
C
X
X
X
Leader
X
X
X
X
VC
Leader
X
X
X
X
Presidential
Housing
Work
Group
(4)
X
X
X
Bond Work
Group
(3)
X
X
X
X
*membership also serves as an Advisory Group for Senior Administration Appointments
Appendix C
UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
UNIVERSITY BYLAWS
ARTICLE I: Name
Section 1.1. Name: The name of the corporation is the University of Vermont and State
Agricultural College. These Bylaws refer to the corporation as the "University."
ARTICLE II: Purpose
Section 2.1. Purpose: The University shall be recognized and utilized as an
instrumentality of the State of Vermont for providing public higher education, with all the
rights and powers incident to corporations. The University shall not carry on any activity
not permitted to be carried on by a corporation exempt from federal income taxation
under Sections 501(a) and 501(c)(3) of the Internal Revenue Code of 1986 (or the
corresponding provisions of any future federal tax code).
ARTICLE III: Offices
Section 3.1. Offices: The principal office of the University shall be located in Burlington,
Vermont. The University Board of Trustees (hereinafter “Board of Trustees”) may
designate other offices within or without the State of Vermont as the business of the
University may require.
ARTICLE IV: Trustees
Section 4.1. Number and Qualification: The Board of Trustees shall consist of twentyfive (25) persons. The Board of Trustees shall be composed of the following members:
x
Three (3) members shall be individuals appointed by the Governor of the State of
Vermont with the consent of the Vermont Senate
x
Nine (9) members shall be individuals elected by the Vermont Legislature, said
nine members being the same individuals who constitute the Board of Trustees of
the Vermont Agricultural College
x
Nine (9) members shall be individuals elected by the Board of Trustees of the
University of Vermont, said nine members being the same individuals who
constitute the Board of Trustees of the University of Vermont
x
Two (2) members shall be full-time students enrolled at the University (each of
whom must be at least 18 years old) elected by the Associated Directors for the
Appointment of the University of Vermont and State Agricultural College Student
Trustees, Inc.
x
One (1) member shall be the Governor of the State of Vermont, by virtue of the
office ("ex officio")
x
One (1) member shall be the President of the University, ex officio
Section 4.2. Manner of Appointment and Election: The trustees shall be appointed or
elected in the manner set forth in Section 4.1 of these Bylaws and in the Charter.
Section 4.3. Term of Office: The term of office of each trustee, other than the two
student members and the ex officio members, shall be six (6) years and until his or her
successor has been duly elected or appointed. The term of office of each student trustee
shall be two (2) years. The ex officio trustees shall have a term of office lasting for such
period as they serve in their respective offices. The term of office for each trustee other
than the ex officio trustees shall begin on March 1 of the initial year of such term and
expire on the last day of February in the final year of said term.
Section 4.4. Duties and Powers: The Board of Trustees shall have the entire
management and control of the property and affairs of the University. All corporate
powers shall be exercised by or under the authority of the Board of Trustees. The trustees
may adopt such rules and regulations for the conduct of their meetings and the
management of the University as they deem proper, not inconsistent with law or these
Bylaws. These Bylaws and resolutions of the Board of Trustees shall take precedence
over other documents and policies of the University.
Section 4.5. Resignation: Any trustee may resign his or her office at any time by
delivering written notice of the resignation to the Chair of the Board, the President, or the
Secretary of the Board. Unless the notice of resignation specifies a later effective date,
the resignation shall take effect immediately.
Section 4.6. Vacancies: Any vacancy occurring in the Board of Trustees by death,
resignation, or otherwise shall be promptly filled by the appointing authority. The trustee
thus chosen shall hold office for the unexpired term of his or her predecessor and until the
election and qualification of his or her successor.
Section 4.7. Conflict of Interest Policy: The Board of Trustees shall adopt a written
conflict of interest policy, by resolution, which policy shall be reviewed periodically and
revised as determined to be necessary or desirable.
2
ARTICLE V: Meetings of the Board of Trustees
Section 5.1. Notice of Meeting: Notice of regular and special meetings of the Board of
Trustees and its committees shall be given, and meetings shall be conducted, in
accordance with the Vermont Nonprofit Corporation Act and the applicable state public
access laws.
Section 5.2. Waiver of Notice: Whenever under the provisions of these Bylaws or of any
statute any trustee is entitled to notice of any regular or special meeting, such meeting
may be held without the giving of notice to trustees if every trustee entitled to notice
waives the required notice in writing or by attendance at or participation in the meeting;
provided, however, such waiver by trustees shall not affect the University's obligations, if
any, to provide notice to persons other than trustees, including its obligations under state
public access laws.
Section 5.3. Meetings: The regular meetings of the Board of Trustees shall include the
annual meeting of the Board of Trustees shall be held in May of each year., the date and
time to be fixed by the trustees by resolution. The annual meeting shall be held in
Burlington, Vermont or such other place as the Board of Trustees may approve from time
to time. by resolution. Other regular meetings of the Board of Trustees shall be held at
such times and places as approved by the Board. may determine at the annual meeting or
from time to time. Special meetings of the Board of Trustees may be called by the Chair
of the Board of Trustees, the President, or at the request of any five members of the
Board of Trustees.
Section 5.4. Telephone Meetings: Members of the Board of Trustees and members of
any committee appointed by the Board of Trustees may participate in a meeting of the
Board or such committee by any means of communication, including audio conference or
conference telephone call, by which all persons participating in the meeting may
simultaneously hear each other, and participation in a meeting in such manner shall
constitute presence in person at the meeting.
Section 5.5. Quorum; Vote Necessary for Action: At any meeting of the Board of
Trustees, the presence of a majority of the Board shall be necessary to constitute a
quorum for the transaction of business. The act of a majority of the trustees present at a
meeting at which a quorum is present shall be the act of the Board of Trustees, unless a
greater vote is required by the Charter, these Bylaws, or by law. Should a quorum not be
present, a lesser number may adjourn the meeting to some later time. At all meetings of
the Board of Trustees, each trustee shall have one vote. Trustees are not entitled to vote
by proxy.
3
ARTICLE VI: Officers
Section 6.1. Officers and Qualifications: The officers of the University shall be the
Chair, Vice Chair, and Secretary of the Board of Trustees; the University President,
Provost, and Treasurer; and such other officers as the Board of Trustees may determine.
Any two or more offices may be held by the same person, except (a) the offices of
President and Secretary and (b) the offices of President and Provost. The Chair Vice
Chair, and Secretary of the Board of Trustees, and the President, shall be members of the
Board of Trustees. No trustee may be initially elected Chair unless he or she has at least
two years of his or her term as trustee remaining. The Provost shall be an individual
nominated by the President.
Section 6.2. Election: All officers of the University other than the President and the
Chair of the Board of Trustees shall be elected annually by the Board of Trustees at a
regular meeting held in the month of February, or at such other time as is determined by
the trustees. by resolution. The Chair of the Board of Trustees shall be elected in a
manner consistent with the Charter, at a special meeting to be scheduled soon after new
Trustee terms begin on March 1. The President shall be elected at a regular or special
meeting and said election shall be for an unspecified term.
Section 6.3. Term of Office: Except where a vacancy is being filled pursuant to the
requirements of these Bylaws, all officers of the University shall take office effective
March 1. All officers shall hold office until their successors have been duly elected and
have qualified, or until removed from office in accordance with such procedures as may
be adopted by the Board of Trustees from time to time.
Section 6.4. Duties of Officers: The duties and powers of the officers shall be as follows
and as set by resolution of the Board of Trustees from time to time:
(a) Chair of the Board. The Chair of the Board shall preside at all meetings of the Board
of Trustees. If the Chair is absent, the Vice Chair of the Board shall preside. In the
absence of both, the Secretary shall preside for the election of a chair pro tempore.
(b) President. The President shall be the chief executive officer of the University and his
or her duties shall be those that commonly pertain to the office of the president of a
university. The President shall be the administrative head of the University and its
constituent parts and he or she shall have the power to veto any act or resolution of any
committee or other collective body within the University or its constituent parts except
for the Board of Trustees and committees of said Board, subject to such procedures as the
Board may adopt from time to time. The President shall cause to be called regular and
special meetings of the Board of Trustees in accordance with the requirements of the
Vermont Nonprofit Corporation Act, these Bylaws, and applicable state public access
laws. The President shall prepare the agenda for meetings of the Board of Trustees and
the Executive Committee in consultation with the Chair of the Board. The President shall
have authority to sign and execute all contracts in the name of the University and all
4
notes, drafts, or other orders for the payment of money, unless restricted in any specific
instance by resolution of the Board of Trustees.
(c) Treasurer. The Treasurer shall be responsible for the receipt and investment of funds.
The Treasurer shall also be responsible for the management of cash and securities. The
Treasurer shall ensure that all trustees receive financial statements from the University,
including comparisons of revenues and expenditures with the budget of the University.
The Treasurer shall have such other responsibilities as may be assigned to him or her by
the President or the Board of Trustees from time to time.
(d) Secretary. The Secretary shall record all votes and proceedings of the Board of
Trustees or any committee thereof, unless the Board later delegates such duties to another
person. The Secretary shall be custodian of the records and seal of the University and
shall authenticate records of the University when required, unless the Board later
delegates such duties to another person. The Secretary shall cause the University to
maintain an office in Burlington, Vermont where the corporate records of the University
shall be kept, and the Secretary shall procure and file in said office certified copies of all
papers required by law to be filed with the Secretary of State. The Secretary shall cause
the University to make records and documents available to the public in accordance with
the applicable requirements of state public access laws. The Secretary shall perform the
duties incident to the office of the Secretary as specifically delegated from time to time
by the Board of Trustees and as may be required by the laws of the State of Vermont.
(e) Provost. The Provost shall be responsible for academic and administrative duties
assigned by the President. During the absence or incapacity of the President, or in the
case of the death or resignation of the President, the Provost shall assume the
administrative duties of the President until such time as the Board of Trustees shall, by
resolution, determine who shall exercise said duties or until the vacancy in the office of
the President shall have been filled. When so acting, the Provost shall have all the powers
and shall be subject to all the responsibilities of the office of the President and shall
perform such duties and functions as the Board of Trustees may prescribe.
(f) Other Officers. Other officers shall perform such duties and such powers as may be
assigned to them by the Board of Trustees.
Section 6.5. Vacancies: All vacancies in any office shall be filled by the Board of
Trustees, either at a regular meeting or at a meeting specifically called for that purpose.
ARTICLE VII: Committees
Section 7.1. Standing Committees: The standing committees of the Board of Trustees
shall be: Executive Committee, Board Governance Committee, Audit Committee,
Budget, Finance & Investment Committee, Educational Policy & Institutional Resources
Committee and such other standing committees as may be established by the Board of
Trustees from time to time. Any committees, including standing committees, that include
non-trustees shall be advisory in nature and shall not have the right to exercise the
5
authority of the Board of Trustees. The President of the University shall be an ex officio
member of all committees except for the Audit Committee. The chair of each committee
other than the Executive Committee shall prepare the agenda for meetings of the
committees. The President shall prepare the agenda for meetings of the Executive
Committee in consultation with the Chair of the Board.
Section 7.2. Composition and Duties of Standing Committees: The standing
committees shall be comprised of such members as may be determined by resolution of
the Board of Trustees from time to time. Appointment of members to each standing
committee must be approved by a majority of all trustees in office when the action is
taken. Standing committees other than the Executive Committee shall have such duties as
may be determined by resolution of the Board of Trustees from time to time.
Section 7.3. Duties of the Executive Committee: During the intervals between meetings
of the Board of Trustees, the Executive Committee shall have all the powers of the Board
of Trustees in management of the property and affairs of the University and may exercise
the authority of the Board of Trustees except as may otherwise be provided by law. In
addition to its authority to take action on matters that cannot or should not be deferred to
the next scheduled meeting of the Board of Trustees, the Executive Committee shall
oversee the work of committees of the Board of Trustees, University planning processes,
and the responsibility of the Board of Trustees to support the President and to assess his
or her performance.
Section 7.4. Ad hoc Committees: The Board of Trustees may create ad hoc committees
and appoint members to them from time to time. The creation of such committees and
appointment of members must be approved by a majority of all the trustees in office
when the action is taken. Each committee shall have at least two persons who are
members of the Board of Trustees. If a committee includes non-trustees, the committee
shall be advisory in nature and shall not have the right to exercise the authority of the
Board of Trustees. The President of the University shall be an ex officio member of all ad
hoc committees.
Section 7.5. Liaisons and Representatives on Committees: The President shall
designate one or more members of his or her administrative staff as liaison officer to each
standing and ad hoc committee and specify their duties. The Faculty Senate, the Student
Government Association, the Graduate Student Senate, the UVM Foundation, and the
Staff Council may respectively designate up to two representatives to the Budget,
Finance & Investment and Educational Policy & Institutional Resources Committee and
one representative to the Audit Committee. The representatives may attend meetings of
the committees and participate in discussions but shall not have any voting rights.
Section 7.6. Meetings, Notices, Quorum: The provisions set forth in Sections 5.1, 5.2,
5.4, and 5.5 of these Bylaws shall also apply to meetings of committees of the Board of
Trustees.
6
Section 7.7. Vacancies: Any vacancy occurring on a committee by death, resignation, or
otherwise may be filled by the Board of Trustees. Such appointments to fill vacancies
must be approved by a majority of all the trustees in office when the action is taken.
ARTICLE VIII: Fiscal Year
Section 8.1. Fiscal Year: The fiscal year of the University shall begin on the 1st day of
July in each year and end on the 30th day of June in each year or such other dates as the
Board of Trustees may determine from time to time by resolution.
ARTICLE IX: Indemnification
Section 9.1. Mandatory Indemnification: The University shall indemnify any
individual who is or was a trustee or officer of the University to the extent that such
indemnification is required under the Vermont Nonprofit Corporation Act.
Section 9.2. Discretionary Indemnification: The University may indemnify a trustee,
officer, employee, or agent of the University to the extent permitted by the Vermont
Nonprofit Corporation Act. The determination as to whether the University will consider
providing discretionary indemnification shall be made by resolution of the Board of
Trustees, provided that the determination as to whether an individual has met the standard
of conduct necessary to entitle him or her to be indemnified shall be made in the manner
specified by the Vermont Nonprofit Corporation Act.
Section 9.3. Advance for Expenses: The University may pay for or reimburse the
reasonable expenses incurred by a trustee, officer, employee, or agent of the University in
advance of the final disposition of the proceeding in accordance with the Vermont
Nonprofit Corporation Act.
Section 9.4. Insurance: Nothing herein shall affect the University's right to purchase and
maintain insurance on behalf of an individual who is or was a trustee, officer, employee,
or agent of the University. No individual for whom indemnification is intended hereunder
shall be indemnified for any expenses or liability for which coverage is provided and
reimbursement is paid under an insurance policy.
ARTICLE X: Amendments
Section 10.1. Amendments: The Bylaws may be amended by an affirmative vote of a
majority of all of the members of the Board of Trustees. The Bylaws may be amended at
any meeting of the trustees, provided that the notice of the meeting at which proposed
amendments to the Bylaws are to be considered must state that the purpose, or one of the
purposes, of the meeting is to consider proposed amendment to the Bylaws. The notice
must also contain or be accompanied by a copy or summary of the amendment.
7
ARTICLE XI: Miscellaneous
Section 11.1. References to Vermont Act: All references in the Bylaws to the Vermont
Nonprofit Corporation Act shall mean and include said Act as it may be amended,
supplemented, or replaced from time to time.
Section 11.2. References to the Charter: All references in the Bylaws to the Charter
shall mean the Charter of the University of Vermont and State Agricultural College as it
may be amended, supplemented, or replaced from time to time.
Section 11.3. Inconsistencies with Charter: To the extent that any provision of the
Bylaws is inconsistent with the Charter, the Charter shall govern.
Adopted by the Board of Trustees: February 7, 1998
Revised and adopted by the Board of Trustees: September 8, 2007
As further revised and adopted by the Board of Trustees: October 24, 2009
As further revised and adopted by the Board of Trustees: November 8, 2012
As further revised and adopted by the Board of Trustees: March 16, 2015
8
Appendix D
UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
Resolution Regarding Delegation and Retention of Board Authority
WHEREAS, this Board has, in its Bylaws and through such policies and resolutions as it
may issue from time to time, delegated to the President and other officers of the
University certain authority and responsibility for the management of the University and
its programs, activities and operations; and
WHEREAS, this Board recognizes the need for prompt and timely management decisions
made by qualified University personnel, and thus, through such delegations, authorizes
officers of the University to negotiate and enter into contracts and other arrangements to
facilitate the objectives of University programs and activities and to conduct related
operations; and
WHEREAS, in making such delegation, the Board also assigns to such officers
responsibility to make informed and prudent decisions in the best interests of the
University and to maintain accountability to the Board through prompt and accurate
reports on University programs, activities and operations, including their financial status
and impact;
NOW, THEREFORE, BE IT RESOLVED that, subject to its retained authority and
responsibility for the general oversight of the University, and reserving to itself the power
to act on its own initiative as necessary to the fulfillment of its own fiduciary and legal
duties, the Board hereby delegates to the President and the officers of the University
authority and responsibility to negotiate and enter into contracts and other arrangements
to facilitate the objectives of University programs and activities and to conduct related
operations, and hereby also recognizes the authority the Board delegates to the Faculty
Senate as expressed in the Faculty Senate Constitution and Bylaws, except for the
following, which shall require Board approval:
(1)
statements of institutional mission, principles and values;
(2)
the institutional strategic plan and associated goals, and related
strategic financial plans and goals, and all material revisions
thereto;
(3)
the establishment and dissolution of University-affiliated
corporations and foundations, and University membership in other
corporate entities (but not institutional memberships in
professional associations);
(4)
(5)
the appointment of University Trustees to the boards of other
corporate entities or public bodies in their capacity as University
Trustees;
the appointment and employment of the President, election of the
other officers of the Board and the University in accordance with
the University Bylaws, and authorization of severance payments in
excess of the standard amount University policy specifies for
officials who report to the President;
(6)
the creation or elimination of an academic unit, curriculum,
research or service endeavor as defined in Faculty Senate
protocols; and approval of faculty medical or other clinical practice
plans;
(7)
matters the Faculty Senate may appeal to the Board under the
Senate Constitution and Bylaws;
(8)
the naming, and name removal, of buildings and academic
programs;
(9)
through its Investment Subcommittee of the Budget, Finance and
Investment Committee (“Investment Subcommittee”), the
selection, retention and termination of investment advisors and
managers for the Long-Term Investment Pool; provided that: the
Board must itself approve policies for the Long-Term Investment
Pool and the Limited Term Asset Pool, the endowment spending
rate, the endowment management fee, declaration of financial
exigency, and the dissolution, merger or the sale or pledge or
transfer of all or substantially all of the University’s assets;
(10) the institutional annual budget and acceptance of the annual
audited financial statements;
(11) tuition, room and board rates, student fees, and in-state status
regulations for purposes of determining tuition;
(12) the purchase, sale, exchange, or transfer of complete or partial
interests in real property, regardless of location, at a value that
equals or exceeds $500,000; authorization of acceptance of
compensation in eminent domain proceedings; the lease or
sublease of property with annual or aggregate rental value that
equals or exceeds $500,000, and renewals thereof; the pursuit or
acceptance of historic preservation designation for University
property; and adoption of, and material revisions to, a Campus
Master Plan;
(13) payments in lieu of taxes;
(14) the issuance of bonds and approval of the institutional debt policy;
2
(15) the procurement of loans, lines or credit, or other financing, and
performance as surety, in amounts or at a value that equals or
exceeds $1,000,000;
(16) contracts for facilities construction or renovation and the purchase
or sale of goods, equipment or services at an aggregate cost of >
$1,000,000, including increases in project costs for previously
approved projects whose value in aggregate equals or exceeds
$1,000,000; provided that (and subject to the provisions of (18)
below), the Board shall approve all contracts for consulting
services whose aggregate value equals or exceeds $250,000, and
the Board shall also authorize, through its Investment
Subcommittee, the selection and retention of all investment
advisors regardless of contract cost;
(17) the selection and retention of independent audit firm to conduct
the annual audit of financial statements and/or compliance audits,
regardless of contract cost; contracts at an aggregate cost of
$10,000 or more for non-audit consulting services with the audit
firm that is conducting the annual audit of financial statements;
(18) the material terms of collective bargaining agreements and, within
the context of annual budget preparation and approval, the annual
salary pool for non-union-represented employees;
(19) the settlement of claims and/or lawsuits at a cost that equals or
exceeds $250,000, regardless of insurance coverage; and
authorization to file and/or settle lawsuits in which the Board or a
University officer is a named party or a Board-approved policy is
in dispute;
(20) all self-governance matters reserved to the Board in the University
Bylaws, including without limitation the election, of Board
officers, approval of Board Committee appointments, or as
otherwise required or permitted by law;
(21) revisions to University Bylaws; matters required by law, Bylaws,
and/or contract; revisions to the University Manual and
institutional policies and such other authority as the Board is
required to exercise without delegation as a matter of law, or that,
in the future and prospectively, it wishes to retain or retrieve in the
exercise of its fiduciary duties and sole discretion; and
(22) contracts or leases whose aggregate term does or may exceed five
years, regardless of contract value or amount; but Board approval
is not required for extensions of existing contracts or leases for up
to one year if the contract or lease term would not have otherwise
required Board approval, licenses and option agreements,
confidentiality agreements, materials transfer agreements, or other
3
similar agreement that are developed by the University’s Office of
Technology Commercialization program and that typically run for
the life of the intellectual property value (usually the term of the
patent).
AND BE IT FURTHER RESOLVED, that notwithstanding such delegations, through the
President or his designees, the administration shall report periodically on matters of
institutional management and operations as the Board may direct and/or as may be
appropriate and desirable, including without limitation periodic reporting on gifts and
grants; and
BE IT FINALLY RESOLVED, that this resolution shall supersede all preexisting
delegations prospectively.
Adopted by the Board of Trustees: September 11, 2004
Approved as revised by the Executive Committee: March 14, 2005
Approved as revised by the Board of Trustees: May 19, 2007
Approved as revised by the Board of Trustees: May 17, 2008
Approved as revised by the Board of Trustees: September 5, 2008
Approved as revised by the Board of Trustees: February 7, 2009
Approved as revised by the Board of Trustees: February 6, 2010
Approved as revised by the Board of Trustees: March 8, 2010
Approved as revised by the Board of Trustees: February 5, 2011
Approved as revised by the Board of Trustees: March 14, 2011
Approved as revised by the Board of Trustees: May 19, 2012
Approved as revised by the Board of Trustees: November 8, 2012
Approved as revised by the Board of Trustees: March 11, 2013
Approved as revised by the Board of Trustees: September 15, 2014
Approved as revised by the Board of Trustees: March 16, 2015
4
Attachment 2
DRAFT
CONSENT AGENDA
May 16, 2015
COMMITTEE OF THE WHOLE
1. Approval of Amended Trustee Conflict of Interest Policy
WHEREAS, the Audit Committee endorsed revisions to the Trustee Conflict of Interest Policy
on April 27, 2015;
BE IT RESOLVED, the Board of Trustees hereby approves the amended Trustee Conflict of
Interest Policy appearing as Appendix A to this document.
2. Resolution Approving Contract with SymQuest Group, Inc.
BE IT RESOLVED, that the Vice President for Finance and Treasurer, or his successor or
designee, is hereby authorized to enter into a contract for the University’s copier services with
SymQuest Group, Inc., from May 15, 2015, through May 14, 2020, for an amount not to exceed
$3,400,000.
3. Resolution Regarding Presidential Evaluation and FY 2016 Compensation
WHEREAS, on this date the annual review subcommittee (“the subcommittee”) has reported on
the status of its work to this Board;
BE IT RESOLVED, that the Board hereby authorizes the Board Chair to finalize the President’s
annual performance evaluation and compensation for FY 2016 following such additional
consultation with the subcommittee as she deems necessary or desirable; and
BE IT FURTHER RESOLVED, that the Board Chair shall report her final actions to the Board
in due course.
EDUCATIONAL POLICY AND INSTITUTIONAL RESOURCES COMMITTEE
4. Resolution Approving the Creation of a Minor in Art in the Department of Art and Art
History, College of Arts and Sciences
RESOLVED, that the Board of Trustees approves the creation of a new minor in Art in the
Department of Art and Art History, in the College of Arts and Sciences, as approved and
advanced by the Provost on April 23, 2015, and the President on April 26, 2015.
Draft Consent Agenda for approval – 05/16/15
Page 2 of 7
5. Resolution Approving the Creation of a M.S. Program in Complex Systems and Data
Science in the College of Engineering and Mathematical Sciences
RESOLVED, that the Board of Trustees approves the creation of a new M.S. Program in
Complex Systems and Data Science in the College of Engineering and Mathematical Sciences,
as approved and advanced by the Provost on April 23, 2015, and the President on April 26,
2015.
6. Resolution Approving the Creation of an Undergraduate Certificate in Teaching
English to Speakers of Other Languages (TESOL)
RESOLVED, that the Board of Trustees approves the creation of a new Undergraduate
Certificate in Teaching English to Speakers of Other Languages (TESOL), as approved and
advanced by the Provost on April 23, 2015, and the President on April 26, 2015.
7. Resolution Approving the Creation of a Ph.D. in Food Systems
RESOLVED, that the Board of Trustees approves the creation of a Ph.D. in Food Systems in the
Graduate College, as approved and advanced by the Provost on April 23, 2015, and the President
on April 26, 2015.
8. Resolution Approving the Creation of a Pre-Actuarial Academic Certificate
RESOLVED, that the Board of Trustees approves the creation of a new Pre-Actuarial Academic
Certificate in the College of Engineering and Mathematical Sciences, as approved and advanced
by the Provost on April 23, 2015, and the President on April 26, 2015.
9. Resolution Adopting “Faculty Scientist Pathway” Amendment to the College of
Medicine Faculty Handbook
RESOLVED, that the Board hereby authorizes the amendment by the University, through its
College of Medicine, of the College of Medicine Faculty Handbook. The amendment will
establish a new Faculty Scientist Pathway and remove the Research Associate rank in the
Research Scholars Pathway. The specific provisions as hereby adopted are set forth in Appendix
B.
10. Resolution Approving Revised Diversity Statement
WHEREAS, in a statement first adopted on November 13, 2004, and later revised and adopted
on February 7, 2009, the Board articulated its belief that diversity and academic excellence are
inseparable; and
WHEREAS, in its statement, the Board proclaimed that a diverse University community is a
compelling institutional interest indispensable to achieving our goals of academic excellence;
Draft Consent Agenda for approval – 05/16/15
Page 3 of 7
BE IT RESOLVED, that the Board approves and adopts with enthusiasm, and with renewed
dedication to its stated principles and objectives, a revised Diversity Statement appearing as
Appendix C to this document.
BUDGET, FINANCE AND INVESTMENT COMMITTEE
(As recommended by the Investment Subcommittee on March 25, 2015)
11. Reaffirm Divestiture from Sudan
WHEREAS, the Board of Trustees approved a resolution for Divestment from Sudan on May 20,
2006;
WHEREAS, the resolution was amended by the Executive Committee on June 12, 2006, to
include annual review and reaffirmation;
WHEREAS, the Committee on Socially Responsible Investing was dissolved as part of a new
committee structure approved by the Board in September 2006 and implemented in November
2006;
WHEREAS, the Board established a Socially Responsible Investing (SRI) Work Group in
September 2008; and
WHEREAS, in November 2012 the Board dissolved the SRI Work Group and authorized the
creation of the Socially Responsible Investing Advisory Council;
NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees reaffirms its Resolution for
Divestment from Sudan, as re-stated below.
BE IT FURTHER RESOLVED, that the Budget, Finance and Investment Committee will review
this resolution on an annual basis.
Resolution for Divestment from Sudan
WHEREAS, the University’s Policy Statement on Moral, Social and Ethical Considerations
in Investment and Shareholder Resolutions holds that the primary objective of investment by
the University is to provide a satisfactory return on investment for the support of University
operations based upon the Prudent Investor Rule; and
WHEREAS, the Policy Statement also holds, however, that the policy of fiscal prudence
shall not preclude the University from considering moral, ethical, and social criteria in
determining companies in which to invest; and
Draft Consent Agenda for approval – 05/16/15
Page 4 of 7
WHEREAS, a balanced group of the University community has been convened as the
Committee on Socially Responsible Investing and has studied the issue of genocide in the
Darfur region of Sudan and has made recommendations to the Investment Committee of the
Board of Trustees;
THEREFORE BE IT RESOLVED, that the University adopt and implement a policy of
targeted divestment from companies doing business with or otherwise aiding the governing
regime of Sudan based on the model developed by the Sudan Divestment Task Force;
BE IT FURTHER RESOLVED, that the University implement its divestment policy to the
fullest extent consistent with its fiduciary responsibilities; and
BE IT FURTHER RESOLVED, that the Socially Responsible Investing Advisory Council
will review and, if appropriate, reaffirm this resolution on an annual basis.
12. Resolution Approving Investment Advisor Contract
BE IT RESOLVED that the Vice President for Finance and Treasurer, or their successors or
designees are hereby authorized to enter into a contract with ________________, LLC for the
purpose of providing investment advisory services for the period XXXX to XXXX at a fee of up
to $XXXXX plus expenses.
BE IT FURTHER RESOLVED that the Investment Subcommittee shall annually review the
performance of the investment advisory firm.
This resolution supersedes all previous authorizations.
13. Resolution Authorizing Expenditures of Chiller Plant Expansion Project
WHEREAS, the design of the University’s STEM, Billings and student housing projects are
ongoing and there are different options for providing chilled water to the facilities for air
conditioning; and
WHEREAS, significant energy cost savings for the STEM and other currently planned projects
can be achieved by expanding the existing central heat/chilling plant rather than installing
standalone electric chillers; and
WHEREAS, on May 16, 2014, the Board of Trustees approved the expenditure of up to $10
million for the chiller plant expansion project;
NOW, THEREFORE, BE IT RESOLVED, that the Vice President for Finance and Treasurer, or
his successor or designee, is hereby authorized to fund the Chiller Plant Expansion Project at a
cost not to exceed $11.8 million using the $10 million in funds approved by the Board of
Trustees on May 16, 2014 and an additional $1.8 million of funding from relevant project
Draft Consent Agenda for approval – 05/16/15
Page 5 of 7
accounts and plant net assets; and this funding will be accomplished with no reduction in the
University’s unencumbered, unrestricted net assets.
14. Resolution Approving Fiscal Year 2016 Budget Planning Assumptions: General Fund
RESOLVED, that the Board of Trustees hereby approves the budget planning assumptions for
Fiscal Year 2016, which lead to a General Fund operating expense budget for the University of
$333,983,000, and hereby authorizes the President to proceed with detailed budget preparation in
accordance with these assumptions.
15. Resolution Approving Tuition Charges for Fiscal Year 2016
RESOLVED, that the Board of Trustees hereby approves increases in the following tuition rates
effective with the 2015-2016 academic year:
In-state tuition from $14,184 to $14,664 per year, or $611 per credit hour.
Out-of-state tuition from $35,832 to $37,056 per year, or $1,544 per credit hour.
Medical student in-state tuition from $32,020 to $33,460 per year.
Medical student out-of-state tuition from $56,060 to $58,020 per year.
16. Resolution Approving Online Tuition Rate for Fiscal Year 2016
RESOLVED, that the Board of Trustees hereby approves the continuation of variable tuition
rates for programs that are offered exclusively online. Consistent with the Board resolution in
2011, online tuition rates will be set at a minimum of the prevailing in-state tuition rate and at a
maximum of the prevailing out-of-state tuition rate. The rate will be set based on demand for the
program and assessment of the national market for similar online programs and subject to the
approval of the Provost.
17. Resolution Approving Global Gateway International Student Tuition
WHEREAS, the University, after a request-for-proposal process, entered into an agreement with
Study Group, an international private-sector provider of education and training for international
students, to provide services to UVM in support of the University’s Global Gateway Program;
and
WHEREAS, this program will prepare undergraduate international students to successfully
matriculate to degree status, persist, and graduate, and to support the University’s larger
internationalization efforts; and
WHEREAS, the students need to be charged on a total cost-of-attendance basis that includes
tuition, room and board, and all other fees and costs associated with enrollment at the University
in a manner in accordance with the terms and conditions set forth in the agreement between the
University of Vermont and Study Group;
THEREFORE, BE IT RESOLVED, that the following rates are established:
Draft Consent Agenda for approval – 05/16/15
*For the cohort entering in:
Fall ‘15 for the 1 semester program
Fall ‘15 for the 2 semester program
Fall ‘15 for the 3 semester program
Spring‘16 for the 1 semester program
Spring‘16 for the 2 semester program
Spring‘16 for the 3 semester program
For the cohort that entered (or will
enter):
Spring ’15 for the 3 semester program
Summer ’15 for the 2 semester program
Page 6 of 7
Fall 2015
$27,599
$27,599
$15,671
Spring
2016
n.a.
$27,081
$27,081
$27,081
$27,081
$15,153
Fall 2015
$26,925
$26,925
All entering students will also be assessed an additional $475 acceptance fee their first semester.
18. Resolution Approving Room and Meal Plan Rates, Fiscal Year 2016
RESOLVED, that the Board of Trustees hereby approves room and meal plan rates for Fiscal
Year 2016 as follows:
per year
Private Single with Bath
$9,216
Private Double with Bath
$9,000
Suite Single with Shared Bath
$8,710
Suite Double with Shared Bath
$7,524
Traditional Single
$8,500
Traditional Double
$7,376
Traditional Triple
$5,886
Retail Dining
Residential Unlimited Access (+100 Points)
Residential Unlimited Access (+300 Points)
$3,774
$3,774
$4,220
19. Resolution Approving Student Fees for Fiscal Year 2016
RESOLVED, that the Board of Trustees approves increases to student fees from $2,042 to
$2,104 effective with the 2015-2016 academic year.
20. Resolution Approving Graduate Student Senate Fee for Fiscal Year 2016
RESOLVED, that the Board of Trustees approves a continuation of the Graduate Student Senate
fee in the amount of $20 for the academic year.
Draft Consent Agenda for approval – 05/16/15
Page 7 of 7
21. Resolution Approving Graduate Continuous Registration Fee for Fiscal Year 2016
RESOLVED, that the Board of Trustees approves a continuation of a varying Graduate
Continuous Registration fee, effective with the 2015-2016 academic year, as follows:
Less than half-time $100 per semester
Half to full-time $200 per semester
Full-time $300 per semester
22. Resolution Approving Tuition for High-School Students
RESOLVED, that the Board of Trustees hereby approves the establishment of a new tuition rate,
apart from the Dual Enrollment Program, for high-school students who wish to enroll part-time
at the University. The rate is intended for high-school students who are officially enrolled in a
high school or are home-schooled and remains effective in the summer immediately after
graduation from high school but before matriculation into a degree program at UVM or another
institution. The rates will be set at 50% of the prevailing tuition rate for that academic year
based on the residency of the student. Summer tuition rates for these students will also be set at
50% of the prevailing tuition rate for the prior fall and spring semesters for the student’s
particular residency.
Appendix A
UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
CONFLICT OF INTEREST POLICY
Policy Statement
University Trustees work in service to the institution and the public trust and are obligated to
fulfill their responsibilities in a manner consistent with this charge. All decisions of the Board
and its members individually must be made in good faith, with diligence and care, in a manner
reasonably believed to be in the best interests of the University, and with due regard for the
University’s reputation. It is therefore the policy of the University and this Board that Trustees
have an affirmative duty to identify, disclose and manage conflicts in conformance with this
Policy and the law.
Definitions
Conflict of interest. A conflict arises when there is a direct or indirect potential, apparent or
actual divergence between a Trustee’s private interests and his or her fiduciary duties as a
University Trustee. Conflicts may affect non-financial as well as financial Trustee interests. The
Trustee may be personally involved in a proposed transaction, have an employment, fiduciary or
investment relationship with an entity with which the University is dealing, or have a family
relationship with a person or entity with which the University is engaged.
For purposes of this Policy, a conflict of interest arises where the relevant material facts affect a
Trustee, a member of his/her immediate family, or an affiliate, as herein defined. In the case of
conflicts involving a member of the immediate family or an affiliate of a Trustee, the Trustee is
obligated to make disclosure when he or she knows or reasonably should know of a conflict.
An apparent conflict exists when a reasonable person would conclude from the circumstances
that a Trustee’s ability to discharge his or her duties as a Trustee, as summarized in the Policy
Statement above, are compromised by personal interest.
A member of the immediate family of a Trustee includes a spouse or civil union partner, child,
parent, sibling, or such relations by marriage or civil union partnership (wherever residing),
person claimed as a dependent for federal income tax purposes (wherever residing), and any
relative residing in the same household as the Trustee. There may be other family members as to
whom disclosure should also be made to avoid the appearance of a conflict, and doubts should be
resolved in favor of disclosure.
An affiliate includes a business, association, corporation, or other legal entity in which a Trustee
or a member of his/her immediate family is a director, trustee, officer, partner, joint venturer,
principal, employee, owner, and/or holder of five percent (5%) or more of voting stock or a
controlling interest. In addition, an affiliate is an entity from which the Trustee or a member of
his/her immediate family otherwise annually receives or has the right to receive $10,000 or more
compensation, income, or other financial consideration or value.
A “substantial interest” means an interest in “business” “with which the Trustee is associated” in
the manner and to the extent described in this paragraph. A “business” is any of the following:
a. Association; b. Business trust; c. Corporation; d. Enterprise; e. Joint venture; f. Organization;
g. Partnership; h. Proprietorship; i. Vested trust; j. Every other business interest, including
ownership or use of land for income. A business “with which the Trustee is associated: means a
business in which the Trustee or any member of the Trustee’s immediate family: a. Is an
employee; b. Holds a position as a director, officer, partner, proprietor, or member or manager of
a limited liability company, irrespective of the amount of compensation received or the amount
of interest owned; or c. Owns a legal, equitable, or beneficial interest of five percent (5%) or
more of the business, other than as a trustee on a deed of trust.
Policy Elaboration
It is not possible to provide an all-inclusive list of situations giving rise to a conflict of interest.
In general, Trustees may not use their positions or confidential information to which they
become privy as Trustees for the gain of themselves or others. Below are examples of situations
presenting potential, actual or apparent conflicts.
1. Commercial transactions. The University will consider engaging in commercial
transactions, such as contracts for goods or services, with a Trustee or any business entity
in which a Trustee has a substantial interest only if the proposed transaction has
undergone the customary conflict of interest disclosure and University procurement
processes and, after review, the Board Audit Committee determines that the transaction is
in the best interests of the University, following which the Board must take action on the
Audit Committee’s recommendations. Examples of when such a contract might be in the
best interest of the University include, but are not limited to, when it has financially
advantageous terms, when the goods or services to be provided are demonstrated to be
unique, or when the contract is a continuation of a contract that was in effect before the
person with the substantial interest became affiliated with the University.
2. Confidential, Proprietary or Privileged Information. Except as required by law, no
Trustee shall, without proper Board or institutional authorization, give or release
University information or data (“Information”) of a confidential, proprietary or privileged
nature, or use such Information to gain personal advantage or avoid personal detriment,
insofar as such Information is not in the public domain. This rule applies to Trustees
2
during and after their University service relative to Information acquired in the course of
their Trusteeship.
3. Business Opportunities. No Trustee shall divert from the University for private gain of
self or others a business opportunity in which the University would foreseeably engage in
furtherance of its mission, unless the University has been offered, and through an
authorized official declined, a right of first refusal.
4. Trustee Employment at UVM. Except under extenuating circumstances as determined
by a two-thirds (2/3) majority of the Board, no Trustee may enter into compensated
employment with the University while the individual is a Trustee and for a period of one
year after leaving the Board. This prohibition does not apply to student trustees who
wish to engage in part-time University employment during their trusteeship, subject to
the conflict of interest disclosure rules otherwise state in this Policy.
5. Employment or Retention of Immediate Family Members or Affiliates. No Trustee
may be directly or indirectly involved in the hiring, supervision, performance evaluation,
compensation or retention of personal or business services by the University of an
immediate family member or an affiliate.
6. Remuneration, Honoraria, Gifts, and other Consideration
a. From External Parties. No Trustee shall solicit or accept from any person,
organization, corporation, or other legal entity (or representatives thereof) seeking to do,
or doing, business with, or otherwise gain benefit from, the University, any remuneration,
gift, gratuity, services, loans, travel, entertainment or other consideration of more than
nominal value in exchange for a promise, or reasonable inference, that the Trustee’s
influence with the University has been exchanged for such consideration. This
prohibition applies without limitation to vendors, contractors, sponsors, donors, and job
or admissions applicants.
b. From the University. It shall not be considered a conflict of interest for a Trustee to
accept from the University (1) gifts or other items of value in consideration of his/her
service or retirement from University service; (2) customary honoraria; (3) reasonable
reimbursement for travel, food, or lodging for expenses incurred in connection with
University Trusteeship pursuant to applicable University policy and procedures; or (4)
complimentary tickets for a Trustee and his/her guest at University functions or events
when the presence of the Trustee is deemed to serve the best interests of the University
c. From External Parties or the University. No Trustee shall solicit or accept any
fee or honorarium offered in return for a speech or appearance or article made or
written in the individual’s official capacity as a Trustee. Reasonable and necessary
expenses reimbursed to the Trustee for participation in such an event are permissible
3
subject to the filing of a conflicts disclosure form. Any such appearance shall be
subject to the provisions of the Statement of Trustee Responsibilities, and in
particular the requirement that a Trustee recognize that the President is the
spokesperson for the University and the Chair is the spokesperson for the Board and
that, when a Trustee engages in communications with University personnel, students,
the citizenry, and the media on an individual basis, the Trustee shall be guided by the
duty of loyalty as set forth in the Statement of Trustee Responsibilities.
7. Employment of University Personnel. A Trustee wishing to employ or retain a
University officer of administration for private consulting or other non-University
purposes must first obtain from the General Counsel an opinion as to whether such
engagement does, or may, give rise to a conflict of interest. If the General Counsel
concludes that a conflict does, or may, arise, the Trustee shall disclose the proposed
employment or consulting arrangement to the Board Chair. The Board Chair will either
authorize or decline to authorize the proposal, conferring with the Executive Committee
in his/her discretion. If the proposal is authorized, the Chair shall communicate the
authorization in writing to the Trustee, with a copy to the General Counsel. The
Trustee’s Conflict of Interest Disclosure Form shall then be amended to reflect the
affiliation. In the case of proposed employment of other University personnel, the Trustee
should consider whether such employment might reasonably result in a conflict of
interest and, if so, he/she should thus amend the Conflict of Interest Disclosure Form.
8. Testimony. A Trustee who testifies in person or through recorded or written
communication before any public body or public official, whether judicial, legislative or
administrative, shall make it initially and clearly known on the record when s/he is
speaking on the matter as a University representative. Trustees shall obtain authorization
to speak on behalf of the University by means of customary governance protocols.
9. Political or Appointive Office. The constituency of each Trustee is the University,
regardless of the source of appointment. Trustees whose service on the Board is
incidental to elective or appointive office shall engage in such service with due regard for
the fiduciary duties of a Trustee, and in a manner consistent with this Policy.
Summary of Protocol
Upon commencement of Board service, Trustees file Conflicts Disclosure Forms, amending
them no less than once annually and otherwise as circumstances dictate.
In advance of any meeting at which a conflict may foreseeably arise, the Trustee must disclose
the conflict to the Committee Chair (and/or to the Board Chair if the conflict will arise during a
Board meeting). The Trustee, Committee Chair, or Board Chair may request an opinion on the
existence of a conflict from the General Counsel. In the event that a Board Chair or a Committee
4
Chair conflict is in issue, the disclosure shall be made to the Vice Chair, who may also request a
legal opinion from the General Counsel.
Once having disclosed the conflict, the Trustee may him/herself decide to decline to participate
in discussion of, and any vote upon, the matter as to which a conflict exists. In such instances,
the meeting record shall reflect his/her self-recusal and abstention.
If the Trustee does not her/himself decline to participate in discussion of the matter as to which a
conflict exists, the Committee (or Board) Chair shall, prior to consideration of the matter, and in
open session, identify the conflict. In the event that a Board Chair or Committee Chair conflict is
in issue, the Vice Chair shall identify the conflict. The Trustee as to whom a conflict is identified
may participate in open session discussion of the matter if a majority of the members of the
Committee or the Board authorize such participation by majority vote; if such authorization is
given, the Trustee shall nonetheless abstain from voting on the matter. The Trustee shall be
excused from any portion of an Executive Session devoted to the matter as to which a conflict
arises.
A Trustee who recuses from participation in discussion of, and/or voting upon, a matter before a
Committee or the Board shall not be counted toward a quorum.
Protocol
Disclosure Forms
Each Trustee shall file a Trustee Disclosure Form at the time of initial appointment and by
March 1 of each subsequent year of service. The Form will require the Trustee to acknowledge
his/her review of the Policy and to agree to disclose on the Form and as otherwise required by
the Policy any matter as to which a conflict does, or may, exist. The Trustee shall update the
Form during the year as circumstances dictate. Forms will be filed with the Trustee Coordinator,
and maintained by the Assistant Secretary of the Board, with a copy to the General Counsel.
Disclosure Obligation
In advance of any meeting at which a conflict may foreseeably arise, the Trustee must disclose
the conflict and all relevant material facts to the Committee (or Board) Chair. If the Trustee with
such conflict is the Committee or Board Chair, the conflict shall be disclosed to the Vice Chair,
who shall instead preside for the agenda item as to which the matter arises.
Relevant material facts may include the benefits that could inure to the Trustee; the extent to
which, if any, the Trustee is participating in a competitive process to enter into a transaction or
business affiliation with the University; whether the Trustee is privy, in his or her capacity as a
Trustee, to proprietary or other non-public University information that could be advantageous to
the Trustee in relation to other parties interested in a proposed transaction; and/or if the
5
University would be likely to enter into the proposed transaction or relationship in the absence of
the Trustee’s University affiliation
A Trustee may elect, following such disclosure, to self-recuse from participation in discussion of
the matter as to which disclosure is made. Alternatively, if a Trustee submits a disclosed conflict
for consideration by a Committee or the Board, when the item arises on the agenda the Chair
shall, for the record, identify to the Committee or the Board the conflict and the material facts
relating thereto. (If the Trustee with such conflict is the Committee or Board Chair, the conflict
shall be identified by the Vice Chair, who shall preside for the agenda item as to which the
matter arises.)
The Trustee shall request authorization from the Committee or the Board to participate in any
discussion of the agenda item that takes place in open session, and shall be recused from any
portion of an Executive Session devoted to the matter as to which a conflict arises. If the
Committee or Board by majority vote authorizes the Trustee’s participation in such public
discussion, the Trustee shall nonetheless abstain from voting on any such item.
In all instances, the determination as to whether to permit the Trustee to participate in discussion
of the agenda item as to which a conflict arises shall be made following full disclosure by the
Trustee of the nature of the conflict, and on the basis of whether, in the considered judgment of
the Committee or the Board, the University’s interests will be best served by participation of the
Trustee notwithstanding the conflict.
Role of the University General Counsel
Prior to each Committee and Board meeting, the General Counsel shall review the agenda in
relation to Trustee Disclosure Forms to determine whether a conflict may, or will, arise. If a
conflict is identified, the General Counsel shall contact the Trustee and the Committee (or
Board) Chair regarding the relevant agenda item. The Trustee and the Chair shall otherwise
proceed as described in the first section of this Protocol (“Disclosure Obligation”).
Upon request of the Trustee and/or the Committee or Board Chair, the General Counsel shall
provide an opinion as to whether a conflict of interest arises as to such Trustee. All such opinions
shall be subject to applicable privileges under law.
Approval of a Conflict of Interest Transaction
If a conflict is identified for the first time subsequent to any action by the Board in which a
conflicted Trustee participated, such action shall be voidable by the Board in accordance with the
Vermont Nonprofit Corporation Act and otherwise applicable procedures relating to Board
meetings and action.
6
Notwithstanding the preceding paragraph, a conflict of interest transaction is not voidable or the
basis for imposing liability on the Trustee if the transaction (a) was fair at the time it was entered
into or (b) is approved in advance by vote of the Board or a Committee if (i) the material facts of
the transaction and the Trustee’s interest are disclosed or known to the Board or Committee; and
(ii) Trustees approving the transaction in good faith reasonably believe that the transaction is fair
to the University. Any approval must receive an affirmative vote of a majority of the Trustees on
the Board, and any Trustee who recuses from participation in discussion of, and/or voting upon,
a matter before the Committee or Board shall not be counted toward a quorum.
In cases in which the Board or a Committee considers approval of a conflict of interest
transaction, its review of the material facts and its resulting decision shall be documented in the
meeting minutes.
Post-Transaction Challenge Procedure
Complaints of non-compliance with this Policy shall be filed promptly and in writing with the
Chair of the Board, with copies to the Secretary and Assistant Secretary of the Board.
Disposition of such complaints shall be handled in the same manner as proposed or approved
transactions under this Policy and, and as to a non-compliant Trustee, under relevant provisions
of the University Charter, Bylaws and Vermont Nonprofit Corporation Act.
Questions Regarding Application of this Policy
Questions regarding application of this policy may be directed to:
Chair of the Board of Trustees
University of Vermont
349 Waterman Building
Burlington, VT 05405
[email protected]
with a copy to:
UVM Office of the General Counsel
357 Waterman Building
Burlington, VT 05405
[email protected]
or to:
Ethicspoint (https://secure.ethicspoint.com/domain/media/en/gui/24544/index.html)
7
Governing Law
This Policy incorporates by reference any obligations imposed upon the University, the Board,
and/or a Trustee by federal or State law.
Adopted by the Board of Trustees: February 12, 2005
Amended by the Board of Trustees: February 4, 2012
Amended by the Board of Trustees: November 8, 2012
Amended by the Board of Trustees: February 9, 2013
Amended by the Board of Trustees: May 16, 2015
8
Appendix B
Proposed Changes to COM Faculty Handbook
PART THREE – Faculty Appointments, Reappointments, …
SECTION 2 Faculty Appointments.
2. Full Time Renewable Appointments
Page 11
A faculty member shall be initially appointed to a Tenure Pathway, a Research Scholar Pathway, Faculty
Scientist Pathway, an Education Scholar Pathway, a Clinical Scholar Pathway, a Clinical Practice
Physician Pathway or a Volunteer Pathway position.
Page 14
2. Full Time Renewable Appointments
In the case of renewable faculty appointments there are five potential pathways with differing areas of
emphasis for activities of faculty member. These are Research Scholar Pathway, Faculty Scientist
Pathway, Clinical Scholar Pathway, Education Scholar Pathway, Clinical Practice Physician Pathway.
a. Research Scholar Pathway
The Faculty Titles are Assistant Professor, Associate Professor and Professor.
Page 15-Delete the following:
A Research Associate is initially appointed for one year by the Chair with the prior approval
of the Dean and Provost and may be reappointed for additional one-year terms by the Chair
with the prior approval of the Dean, provided the appointments and reappointments of faculty
who hold salaried positions are contingent upon the availability of restricted funding.
Appointment requires that the individual hold a graduate degree in his/her field except under
extremely unusual circumstances as resolved by the Dean in consultation with the Chair.
Reappointment requires the candidate meet all applicable standards and criteria as described
in the COM Faculty Handbook and additionally in the College of Medicine Standards and
Guidelines.
Page 15- Replace with:
e. Faculty Scientist Pathway
Faculty Scientist Pathway includes individuals who whose predominant effort is dedicated to the
generation of new knowledge. Those appointed to the rank of Faculty Scientist must have a terminal
degree in his or her field of study and demonstrate a high degree of technical expertise. Indeed it is this
technical expertise, research skills and attended research productivity that will justify this faculty
appointment. Appointment as a Faculty Scientist is usually on a full-time basis, but may be on a parttime basis with the approval of the Senior Associate Dean for Research. All appointments of Faculty
Scientist require the recommendation of the Chair of the applicable department and approval by the
Senior Associate Dean for Research and the Dean of the College. No further approval shall be required
by any other University official.
Appointment at the rank of Faculty Scientist are for a five-year term and may be made after completion
doctoral training and postdoctoral fellowship, except under very unusual circumstances with the approval
of the Dean. A Faculty Scientist is appointed by the Department Chair in consultation with the Dean.
Appointments as Faculty Scientist, which are contingent on restricted funding, shall be for terms of up to
five year depending on individual circumstances and shall be renewable following a standardized
reappointment process.
The initial appointment in this Pathway is considered opportunity hires for faculty who are currently at
the rank of Research Associate or other Research Pathway rank. If a Faculty Scientist develops
substantial, independent and funded, or evidence of the likelihood to be funded, research program after
two or more years of employment, he or she may then be considered for Assistant Professor on the
Research Scholar Pathway as an opportunity hire.
Appendix C
UNIVERSITY OF VERMONT AND STATE AGRICULTURAL COLLEGE
BOARD OF TRUSTEES
DIVERSITY
Why Diversity and Inclusive Excellence is an Academic and Institutional
Strategic Priority for the University of Vermont
“Of all the civil rights for which the world has struggled and fought for 5,000 years, the
right to learn is undoubtedly the most fundamental.” W.E.B. DeBois
The University of Vermont holds that diversity and academic excellence are inseparable.
A distinguished university, particularly one that is a public land grant, must be accessible
and inclusive to all who can positively contribute to and excel at the institution,
regardless of individuals’ backgrounds and circumstances, including race, color, gender,
gender identity and expression, sexual orientation, national and ethnic origin, socioeconomic status, cultural and geographic background, veteran’s status, religious belief,
age, disability, and other characteristics.
The University must prepare our students and support all members of our community to
effectively function in and contribute to a complex, diverse, and evolving world. Through
the tenets of respect, integrity, innovation, openness, justice, and responsibility found in
Our Common Ground, the ideals of accessibility, inclusiveness, and academic excellence
are reflected in the University’s values.
The nation’s success depends on global networks and markets, and our future security
and prosperity require us to be a respected partner with cultures, countries, and
communities across the globe. Research and scholarship are increasingly international
and co-operative enterprises that require not only cultural awareness, but the ability to
work collaboratively within diverse teams. Many of the most pressing problems our
graduates will face in their lifetimes are regional or global in nature, including violence
and war, disease, poverty, climate change, and intense competition for diminishing
resources. An education grounded in diverse perspectives will better enable our graduates
to confront and successfully resolve these and emerging problems.
Our mission as a public research university is to educate students and to create and
disseminate knowledge. We also have the responsibility to prepare our students to be
leaders, change agents, and global citizens. To be successful in this charge, we must
educate our students about the world in which they live and help them (as well as other
members of the University community) acquire the knowledge and skills necessary for
successful and productive lives. Essential to achieving these goals are: having diversity
among our faculty, staff and students to add intellectual and social vibrancy to the
community; cultivating a safe and respectful climate for all members of our University
community; supporting the development of cultural competency; providing a curriculum
that teaches critical thinking and engages learners of different multicultural perspectives
across all disciplines; and having co-curricular experiences that provide community
members with opportunities to engage across differences, as well as to develop and
deepen critical life skills.
For these reasons, a diverse and inclusive UVM community is a compelling institutional
interest that is indispensable to achieving our goal of inclusive excellence. If we are
successful in this endeavor, the University of Vermont will continue to attract talented
students, staff, and faculty who will not only enhance the University and local
communities, but will make significant contributions to the nation and world. In sum, the
success of the University’s goals on promoting diversity also will advance the public
good in society as the U.S. Supreme Court observed in the landmark case of Grutter v.
Bollinger (2003).
“Education is the most powerful weapon which you can use to change the world.”
Nelson Mandela
Adopted by the Board of Trustees: November 13, 2004
Revised and Adopted by the Board of Trustees: February 7, 2009
Revised and Adopted by the Board of Trustees: May 16, 2015
Report A
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Jennifer Gagnon, Associate Vice President for Research Administration
340 Waterman Building (802) 656-3360
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Report B
Officce of the Provvost
and Sen
nior Vice Pressident
Provost’
st’s Report
May 115, 2015
Board of Trustees
Educa
cational Polic
licy and Instit
titutional Res
esources Com
ommittee
Prepa
pared By
Prov
rovost and Sen
Senior Vice Pr
President Dav
avid V. Rosow
sowsky
Att the
t time off your
y
May meeting,
me
I will
ill be nearing tthe end of my second yea
ear at the Univ
niversity of
Ver
ermont. In preparing
pre
this
is report,
r
I revi
viewed my ver
very first addre
dress to the Educational
Ed
Policy
Po
and
Inst
nstitutional Resources
Re
Com
ommittee in fa
fall 2013. I’dd llike to takee this
th opportun
unity to highlig
light some off oour
mos
ost significant
ant accomplish
ishments in the last two yea
years and offer
fer some thoug
ughts about the next two
yea
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lau
348
8 Waterman Building, 85 South Prospect Street , Burlington, VTT 05405
(802
2)656-4400 Faxx: (802) 656-9220
0
Action Employer
Equal Opportunity/Affirmative
Academic Initiative Set: Working closely with the academic leadership and the faculty, we –
• Developed a concise set of Academic Excellence Goals to guide decision-making, resource
allocation, strategy, and forward planning at all levels of the University.
• Developed Academic Advising Plans, Scholarly Productivity and Impact Metrics, and methods
for Evaluating Teaching Performance for each College and School.
• Implemented the University’s first General Education learning outcome in writing and
information literacy (launched fall 2014). A second General Education learning outcome in
Sustainability has been approved and will launch in fall 2015.
• Welcomed the first cohort of international students into the UVM Global Gateway Program in
January 2014.
Student Experience Initiative Set: Working closely with the Vice Provost for Student Affairs and her
leadership team, we –
• Developed and implemented strategies to increase student success, retention and wellness.
• Opened the Career+Experience Hub at the Davis Center.
• Developed and implemented the Four-Year Career Success Plan.
• Updated the Housing Master Plan and implemented plans for enhanced student housing.
STEM Initiative Set: Working closely with campus leadership, and leadership and faculty in CEMS,
CAS, and CESS, we –
• Completed the space planning and design for the new STEM Complex.
• Assembled and led the STEM Leadership Council to engage senior leaders from industry to help
us vision and plan for expanded STEM programs.
• Created, with leadership in CESS and CEMS, a seed grant program to develop new programs
aimed at K-12 STEM education, outreach and teacher preparation.
While not allocated its own “box” in the quad chart, fundamental to all of these activities was my desire
to deepen our campus culture of open and authentic communication, as well as to find ways to tell the
UVM story to our many constituencies beyond the campus. Actions undertaken in support of this goal
have included:
•
•
•
•
Creating Across the Green, a series of periodic updates on current initiatives and information on
topics of interest to the broader academic community.
Meeting regularly with undergraduate and graduate student leaders, campus and local media,
admitted students and families, and young alumni.
Hosting a series of meetings with the Department Chairs; attended College/School faculty
meetings and Board of Advisors meetings at least once (typically twice) a year.
Supporting the development of the University’s first Research Report, the Humanities Report
and a redesign of the University’s website.
In retrospect, this is a remarkable list of accomplishments achieved in a relatively short period of time.
And, to be sure, these are not my accomplishments, they are our accomplishments. Countless members
of our academic community – faculty, staff, and students – have participated in these activities that have
advanced our institution. Together, we have strengthened our foundation and our infrastructure – we
have righted the house in many ways – and are now better positioned to innovate, to compete, to
transform, and to evolve as a great university.
Indeed, the next several years will be a period of remarkable transformation at the University of
Vermont. I am eager to facilitate and witness the culture change ushered in by IBB. The new budget
model is a strategic management tool that empowers our academic leaders to forward-plan and to
achieve their highest priorities and goals. IBB has the potential to harness the power of the entire
campus in support of our core academic mission. Our campus will also undergo a significant physical
transformation in the next several years. The STEM facility will serve as a literal and figurative spine for
central campus and will allow the University of Vermont to retain its place among the most relevant and
effective comprehensive teaching and research universities in the nation.
It continues to be my honor and privilege to serve the University of Vermont as Provost. We have
accomplished much and have many more opportunities ahead of us. Working together, we will continue
to realize progress toward our shared goals, position UVM for even greater success, and achieve as a
distinguished and distinctive university.
Report C
Richard A. Galbraith, MD, PhD
Vice President for Research
ANNUAL RESEARCH REPORT
Board of Trustees
Educational Policy and Institutional Resources Committee
May 15, 2015
Prepared By
Richard A. Galbraith, Vice President for Research
OFFICE OF THE VICE PRESIDENT FOR RESEARCH
330 Waterman Building, 85 South Prospect Street, Burlington, VT 05405
(802)656-2918 • [email protected]
Equal Opportunity/Affirmative Action Employer
Office of the Vice President for Research
The overarching mission of the Office of the Vice President for Research (OVPR) is to
work in partnership with the President, the Provost, the Deans, the Faculty, and numerous
supporting staff and core facilities, to encourage and support a campus-wide culture of
creativity, innovation, and excellence in research, scholarship, and creative works.
I began my tenure as Vice President for Research on July 1, 2014. The two overall
strategies that I have identified as priorities for the next several years are incentivizing
faculty with direct and impactful support, and enhancing UVM’s role in the “innovation
and entrepreneurial ecosystem” of the region.
A.
Incentives for Faculty.
We have made demonstrated and important investments and progress in support of
UVM’s faculty. Examples include:
•
•
•
•
•
The creation of the Faculty Activity Network (FAN), a program co-funded with
the President’s Office. FAN creates opportunities for individuals or groups of
faculty in any discipline to meet with other faculty members, wherever they work,
in an effort to find and foster potential collaborations. Each FAN meeting is
followed by a luncheon with the VP/Research to debrief and define next steps.
FAN teams are also eligible to apply for small seed grants to encourage further
collaborations.
The hiring of a full-time Grant Proposal Manager in the OVPR. The first
identified project proposal is a large National Endowment for the Arts proposal in
support of the UVM Humanities Center. The emphasis of the Grant Proposal
Manager is to facilitate large applications such as Center grants.
Continuation of the very successful internal disciplinary-based funding program
called REACH. Now in its third year, the REACH program provides $200,000
per year to UVM faculty members in an effort to identify and promote promising
research, scholarship and creative arts.
The creation of a companion new internal multidisciplinary funding program
called FISAR that will provide $200,000 per year to interdisciplinary, intercollegiate teams of faculty in an effort to identify and promote promising
research, scholarship, and creative arts that crosses or establishes new disciplines.
Becoming an affiliate member of the Alan Alda Center for Communicating
Science. This institute, based at Stony Brook University, helps train faculty
members to communicate more effectively with the public. Workshops have been
held at UVM and individuals from UVM will attend summer workshops in Stony
Brook. Future initiatives could include training for graduate and undergraduate
students.
1
•
B.
Prioritizing direct support of a variety of humanities-based initiatives, including
the Humanities Center itself, Summer Fellowships, and occasional direct support
to creative artists. The VP/Research has also made it a priority to visit with the
creative arts faculty to encourage them to participate in the programs noted above.
Innovation and Entrepreneurial Ecosystem.
In the innovation and entrepreneurial ecosystem arena, the VP/Research office has been
very active. Initiatives include:
•
•
•
•
•
•
C.
Direct support of Generator, Inc., Burlington’s not-for-profit Maker Center.
Generator serves Vermont’s growing community of artists, makers, educators,
and the curious public by creating access to equipment, tools, and materials, as
well as training opportunities and social events that advance design, prototyping,
and fabrication. This culture of innovation could have a direct impact on
economic growth in the region.
A partnership with BTV Ignite, a program that (with support from the National
Science Foundation) encourages public, private, and academic institutions to
develop next-generation Internet applications. BTV Ignite seeks to leverage
Burlington’s powerful gigabit infrastructure as a tool, test-bed, and accelerator for
economic, educational, and community benefit. Other partners include the
Burlington Mayor’s Office, Champlain College, Burlington Telecom, UVM
Health Partners, Burlington Electric Dept., and Dealer.Com.
Ongoing support of the Vermont Center for Emerging Technology (VCET), a
business incubator ranked 5th in the US. This year UVM partnered with VCET to
open an 11,000 square foot co-working and start-up accelerator space just blocks
from the UVM campus.
Migration of the successful SPARK-VT initiative from the Department of
Medicine to the OVPR as a university-wide program. It is in its third year and
provides $200,000 per year to support UVM faculty members in facilitating the
discovery-to-innovation-to-commercialization process. Scientists are evaluated
by an outside panel of successful entrepreneurs.
Support of “Pitch it, Fab it,” a program with the UVM Instrumentation and Model
Facility, that encourages budding local entrepreneurs to compete for prototyping
and fabrication to help get their businesses off the ground.
Sponsorship of a variety of local and regional conferences on energy, engineering,
and others as well as “civic hacking” events.
Research Programs in OVPR.
The OVPR also oversees several scientific programs, including transdisciplinary research
centers and initiatives, and two state-wide grant programs. In the interest of space, we
are providing a link to each entry. They include:
2
• Transportation Research Center (TRC) www.uvm.edu/trc
• Neuroscience, Behavior, and Health Initiative www.uvm.edu/~nbhspire/
• Food Systems Initiative www.uvm.edu/foodsystems/
• Complex Systems Initiative www.uvm.edu/~tri/?Page=csys.php
• Vermont EPSCoR www.uvm.edu/epscor.w3.uvm.edu/2/node/2183
• The Vermont Genetics Network (VGN) www.uvm.edu/vgn.uvm.edu
D.
OVPR Operations and Core Facilities.
To meet the specific and overarching strategic priorities of the office, OVPR consistently
focuses on the facilitation, coordination, and management of a complex – and ever
evolving – network of university staff and programs needed to process, support, regulate,
and advance the research enterprise. This includes the work of the Research
Administration office (which includes the Sponsored Project Administration and the
Research Protections Office), the Office of Technology Commercialization; the Office of
Animal Care Management; the Instrumentation Model Facility & Technical Services
Partnership, and the Vermont Advanced Computing Core.
These OVPR units are
outlined in more detail in the Organization Chart and the text that follows.
3
4
RESEARCH ADMINISTRATION (RA)
The University of Vermont is a research university that supports and promotes
multidisciplinary and cutting edge research, and provides service to our local and global
communities. Sponsored Project Administration (SPA) and the Research Protections
Office (RPO) both play a significant role in supporting the research, service, and other
scholarly activities undertaken by UVM’s outstanding faculty.
Jennifer Gagnon was named Associate Vice President for Research Administration in the
spring of 2014. Jennifer brings 15 years of service and experience into this role. Sudha
Ramaswami was recently named Director of Sponsored Project Administration. Sudha is
a certified research administrator with over 10 years of experience in sponsored project
administration, compliance, and audit activities. With nearly 25 years of regulatory
compliance experience, Nancy Stalnaker continues her dedicated service as Director of
the Research Protections Office.
In FY14, UVM assisted with development, submitted and accepted 615 awards
representing over $128,000,000 in funding from a diverse range of sponsors. These
projects are managed by principal investigators from across the campus in a multitude of
disciplines and interdisciplinary activities, including biomedical sciences, neuroscience
and behavior, complex systems, environmental science, and food systems.
SPA continues to diligently oversee the new and increasingly complex compliance
requirements associated with the pursuit and management of Federal funds, allowing
UVM to remain in compliance and limiting the burden to investigators. With its partners
in the UVM Controller’s Office, SPA is overseeing the implementation of new Federal
regulations entitled Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards; Final Rule and commonly referred to as Uniform
Guidance. The Uniform Guidance, which went into effect on December 26, 2014,
represents the largest change in Federal Regulations governing sponsored projects in over
50 years. The implementation of these new regulations is ongoing and has unfortunately
increased the administrative burden to investigators and SPA alike.
Both SPA and RPO play a critical role in mitigating risk and ensuring that UVM remains
in compliance with the myriad Federal and sponsor regulations related to sponsored
activities. Based on external reviews and audits, UVM remains classified as a low risk
auditee. It is critical to remember that failure to be in compliance with these federal
requirements would negatively impact the university's reputation to funding agencies and
regulators, and in egregious circumstances could result in withdrawal of federal licenses
or funding. Thus, SPA and RPO must be appropriately positioned to continue not only to
support our faculty and the university's research enterprise, but also to play a major role
in risk management at UVM.
5
OFFICE OF TECHNOLOGY COMMERCIALIZATION (OTC)
The Office of Technology Commercialization, led by Dr. Corine Farewell, continues to
play an integral role in UVM’s research enterprise. OTC is the steward of nascent
discoveries made at UVM along the path of commercial development serving as a key
liaison between the UVM’s research enterprise and the private sector. It works diligently
to enhance opportunities provided to researchers to move their laboratory research in to the
private sector as a product or service. Increasing the positive impact of UVM research on
both the local and global economy is the key driver for this small team of three
professionals.
Several new products with a UVM intellectual property component recently broke on to the
market. Most notably, Pixantrone (Cell Therapeutics Inc.) has been approved for sale in
several European countries thereby generating a long awaited revenue stream for the
university. Three UVM startups have also introduced products or services in 2014; EASY
LLC, Visible EP LLC and Microgen Systems Inc. There are 13 products currently on the
market as a result of licenses from UVM. The revenue stream continues to grow modestly
from year to year as these products and those licensed but not yet commercially available
mature and gain momentum.
Another key activity of the OTC is to reach out to the community to support the growing
entrepreneurial culture at UVM and in Burlington. The growing success of our annual
signature event - Invention 2 Venture - with the most recent event attracting over 180
participants, including university faculty researchers entrepreneurs, graduate and
undergraduate students, venture capitalists, angel investors, intellectual property attorneys
and seasoned industry experts from life science and physical science arenas.
A new Technology Commercialization course has been introduced to the MBA curriculum,
co-taught by Dr. Erik Monsen of the School of Business Administration and Dr. Farewell
of the OTC. This class offers MBA candidates hands-on opportunity to assess and develop
commercialization plans for several UVM technologies in collaboration with the UVM
inventors. A similar class is also offered at the undergraduate level by Dr. Monsen, with
plans to expand this course offering to graduate students across all disciplines.
In summary, the technology transfer component of the research enterprise continues to
mature and catalyze the UVM ecosystem of entrepreneurship. The total number of US
Patents has increased from 133 in FY13 to 146 in FY14 and, for the first time, revenue
from patents has exceeded patent costs by $20,000. The overarching goal of the OTC is to
pursue licenses with commercial partners, either established or UVM startup companies,
that represent the best opportunity to bring the nascent UVM technologies to market.
6
OFFICE OF ANIMAL CARE MANAGEMENT (OACM)
The mission of the Office of Animal Care Management is to promote the well-being of
animals used in research and teaching and to facilitate high-quality research by providing
animal husbandry and veterinary services for laboratory animals. Dr. Ruth Blauwiekel,
University Veterinarian and the Director of OACM, and her team provide husbandry and
veterinary medical services for animals used in over 230 active research or teaching
protocols. More than 80 investigators from the Colleges of Medicine, Arts and Sciences,
and Agriculture and Life Sciences utilize the research animal facilities.
The UVM program of Animal Care continues to be fully-accredited by the Association
for the Assessment & Accreditation of Laboratory Animal Care (AAALAC) and holds a
registration with the United States Department of Agriculture for the use of vertebrate
animals for purposes of research and teaching under the federal Animal Welfare Act. A
state-of-the-art 6,000 square-foot barrier mouse facility is housed in the Health Sciences
Research Facility. In addition, four other University buildings contain animal holding and
procedural areas comprising a total of nearly 19,000 square feet. In 2015, the State
Department of Health will open a new Biological Safety Level 3 building that will
contain 3 laboratories dedicated to UVM research and attendant animal handling
facilities.
INSTRUMENTATION & TECHNICAL SERVICES (ITS)
Instrumentation & Technical Services has served the university community for over 45
years beginning with the Instrumentation & Model Facility’s research instrument design
and fabrication services for campus researchers and several years later with the addition of
biomedical engineering expertise for state and regional hospitals. As self-sufficient core
facility, ITS has shown its value to customers in research, education, healthcare and
Vermont emerging technology companies.
The Instrumentation & Model Facility (IMF) continues to play a key role in supporting the
School of Engineering Senior Experience in Engineering Design Program and Office of
Technology Commercialization through the development of prototypes and custom devices
for student, faculty and staff inventors. IMF also serves all UVM researchers creating
instruments, models, components, and systems to allow them to conduct research. Another
area of interaction is with state small business development entities in the area of
technology innovation. For example in 2015, IMF with the support of OVPR has partnered
with the Burlington Generator to institute Pitch It, Fab It competitions for microbusinesses
to support their development via IMF design/fabrication of concept models and prototypes.
Overall, 184 IMF projects were completed in calendar year 2014 for UVM departments, 41
Vermont inventors, startups, and emerging technology companies, and other universities.
For the past three years, ITS has worked to upgrade UVM research labs. We have taken on
the calibration and repair of 190 biological safety cabinets on campus and added services
7
for a variety of other lab equipment. Also we gave made significant strides in the project
“Green Labs” supported by the Clean Energy Fund for the UVM Office of Sustainability.
After an FY 13-14 pilot assessment in UVM research labs, we have focused our efforts in
FY 15 on developing a complete assessment of refrigeration/freezer equipment on campus
labs. We are in the process of making recommendations for prioritized replacement and
future procurement standards for this equipment.
Technical Services Partnership (TSP), a subgroup of ITS, has been involved in the
implementation and support planning for many University of Vermont Medical Center’s
(UVMMC) technology projects, including the automatic integration of medical device
data into the electronic health record, the technology planning of new facilities such as
the Patient Bed Tower, and patient safety engineering to reduce adverse events related to
medical devices. TSP also provides services to nearly all the other hospitals in Vermont,
UVMMC referral hospitals in New York, and other regional healthcare providers.
VERMONT ADVANCED COMPUTING CORE (VACC)
The Vermont Advanced Computing Core facility has been supporting innovative, dataintensive research across disciplines at UVM for the past 13 years. It has supported over
$41 million in successful proposals that are computationally-intensive and involve “big
data.” We currently have more than 100 active users, including faculty, graduates and
undergraduates, across 22 disciplines. In 2014, the VACC generated over 10.2 million
computational hours (1164.3 years) for UVM research.
Dr. Joshua Bongard from the Department of Computer Science became the first Faculty
Director of the VACC in November 2014. Dr. Bongard received the prestigious
Presidential Early Career Award for Scientists and Engineers (PECASE) in 2011 for
work directly supported by the VACC. Under Dr. Bongard’s leadership and in
coordination with UVM Enterprise Technology Services’ Mike Austin and Jim Lawson,
a 2015 upgrade of the VACC hardware resulted in a 40% increase in the available
computational capacity to the UVM community, while also addressing deferred
maintenance by retiring the oldest portion of the cluster. This upgrade will also
significantly improve the networking and storage available to cluster users. A notable
outcome this year was the VACC-supported research of Math Faculty Peter Dodds and
Chris Danforth, which was presented in the Proceedings of the National Academy of
Sciences Journal, and was featured in the New York Times, BBC, and CBS This Morning.
Ideal for the support of innovative, data-intensive research across disciplines, the VACC
resource has been cited as absolutely critical to the growth and advancement of many
UVM faculty. Since coming online in 2004, VACC has also been an invaluable UVM
asset to the recruitment and retention of world-class “big data” faculty talent to UVM
who might have chosen larger research universities for their work if the VACC had not
been available for their cutting-edge research and student projects. VACC is also
providing core support to the prestigious $3M Integrated Graduate Education and
8
Research Training (IGERT) program at UVM in Smart Grid Technology, Human
Behavior & Policy, as well as the Vermont Cancer Center.
Dr. Bongard has initiated a User Advisory Committee that has designed algorithms for
payment and prioritization of services.
SUMMARY
In FY14, OVPR continued its efforts to support and foster the diversity of excellence in
research, scholarship, innovation, and creative works throughout the University of
Vermont. Going forward, OVPR will continue to make strategic investments that align
scarce University resources with strategic goals in research and education. Finally, the
OVPR will continue to facilitate the effective translation of UVM research and scholarship
programs to societal goods which highlight the value of the innovation and creativity here
on campus.
9
Report D
GRADUATE EDUCATION REPORT
Board of Trustees
Educational Policy and Institutional Resources Committee
May 15, 2015
Prepared By
Cynthia Forehand, Dean of the Graduate College
330 Waterman Building, 85 South Prospect St., Burlington, VT 05405-01610, Telephone (802)
656-3160
Equal Opportunity / Affirmative Action Employer
The mission of the Graduate College is to provide the environment for high quality graduate
education by stimulating and supporting the intellectual and professional development of a
diverse faculty and student body; by promoting interdisciplinary and innovative forms of
scholarship, research, and curricula; and by recognizing scholarly excellence.
The first graduate degree at the University of Vermont (UVM) was awarded in 1807. The University
of Vermont’s Graduate College was formally established in 1952 to promote and standardize quality
graduate programs at the University. Graduate education serves many roles, from furthering the
education of students, to supporting the undergraduate teaching mission, to creating new
knowledge and building the research enterprise, to supporting economic development. The
University of Vermont’s Graduate College offers forty-six master’s programs, twenty-one
doctoral programs and nine certificate programs. The Graduate College is actively engaged in
facilitating interdisciplinary academic collaboration and, by extension, research collaborations.
Current cross-college or university-wide interdisciplinary programs include Bioengineering,
Cellular, Molecular and Biomedical Sciences, Food Systems, Materials Science and
Neuroscience.
In the Carnegie classification system, UVM is categorized both as a high undergraduate
institution and as a high research university with a STEM dominant doctoral profile. Data from
the NSF Survey of Earned Doctorates indicates a medium sized graduate population ranking
210/554 for graduate institutions in the number of full time graduate students (2013) and 193/408
for universities with doctoral (PhD) graduates in the number of doctoral graduates (2012).
ENROLLMENT TRENDS
The Graduate College is home to 1371 students, with 60% enrolled in master’s programs and
40% in doctoral programs. Of the total graduate student enrollment (excluding MD degree), 60%
are female, 52% are Vermont residents, 10% are international and 7% are ALANA
An extensive profile of graduate enrollment at UVM is available in the Graduate College Annual
Report for 2014. Summary data in Table 1 show that after two years of declining enrollment, the
Graduate College noted a 4% increase in student number for AY15.
The increase in graduate enrollment from 2013 to 2014 is encouraging. Some of this growth represents
addition of new programs such as the Master of Public Health, but there was also an increase in
applicants, admits and enrolls across multiple program categories and for both master’s and doctoral
levels (Figs 1-4).
UVM is not experiencing the robust growth in the international student population that marks a national
trend. The larger enrollment percentage drops UVM experienced relative to the national graduate
enrollment from 2011-2013 can be partially explained by a lack of growth in international enrollments.
The international population is a clear opportunity for growth. Strategies to realize this opportunity are
laid out in Attachment 2 for discussion of Academic Excellence Goal #8: Increasing Enrollment in
Graduate and Professional programs.
2
Table 1. UVM and National Trends for Total Graduate Enrollment by Degree
% change
% change
% change
Average Annual
2011-2012 2012-2013
2013-2014
% Change
2008-2013
UVM
National
-6.7%
-2.3%
Total Enrollment
-7.7%
4.1%
-0.2%
not availabe
-0.8%
1.5%
UVM
National
Master’s Enrollment
-10.5%
-10.7%
4.0%
-3.4%
-0.7%
not availabe
-1.4%
0.1%
Doctoral Enrollment
UVM
0%
-2.7%
4.2%
0.2
National
0.5%
1.2%
not availabe
2.4%
National data source: Allum, J (2014) Graduate Enrollment and Degrees: 2003-2013
Council of Graduate Schools
Figure 1. UVM 5 Year Graduate College Enrollment Data
3000
2500
2000
2010 11
2011 12
1500
2012 13
1000
2013 14
2014 15
500
0
total apps
total
accepted
total
enrolled
total new
3
total
returning
Figure 2. UVM Graduate College Applications
1800
1600
1400
1200
1000
800
600
400
200
0
masters
doctoral
Figure 3. UVM Graduate College Admits
900
800
700
600
500
400
300
200
100
0
masters
doctoral
Figure 4. UVM Graduate College Enrolled
1200
1000
800
600
masters
400
doctoral
200
0
4
New Graduate Programs
To continue to increase graduate enrollments requires both increasing enrollment in existing programs
and developing new and innovative programs that meet student demand and enhance UVM’s
reputation. Several new graduate programs were approved in AY 15 (with two on today’s consent
agenda):
MS in Complex Systems & Data Science: Complex systems and management of big data
sets have become important to society as both theoretical and practical areas of scholarly
pursuit. This program reflects research strengths of UVM faculty and meets an emerging
need to provide individuals in many disciplines with the practical and intellectual skills to
analyze large data sets.
MS in Medical Science: This program fills a niche in demand by students to enhance their
science education to be more competitive for acceptance into medical school and related
professional programs. The program utilizes existing graduate courses in medical sciences
and builds on the very successful post-baccalaureate premedical program already in place
at UVM.
PhD in Food Systems: UVM launched a transdisciplinary master’s in Food Systems in Fall
2012. The program has attracted outstanding students from across the country and has
already hosted national meetings. UVM’s program is unique in this emerging field because
it successfully integrates Natural Sciences, Social Sciences and Humanities. The doctoral
program will further enhance UVM’s reputation in this critical area of inquiry.
Summary
Graduate enrollments at UVM have grown in the past year and new programs are likely to
support continued growth. While the current year increase in graduate enrollment is encouraging,
Academic Excellence Goal #8 in support of the Strategic Action Plan calls for a substantial
increase in enrollment in graduate and professional programs. In the current graduate education
marketplace it is crucial that UVM focus its programs and strategic investments in areas of state
and national need that are consistent with its mission and strengths. UVM must also work to
increase the affordability of graduate education, particularly for domestic out of state students,
and to enhance efforts to attract international students at the graduate level. Each of our
colleges/schools has a different profile with respect to graduate education and we are working
with each of them to develop programs or increase enrollment in existing programs. The focus
on growth of graduate enrollment is a topic of discussion for this meeting of the Educational
Policy and Institutional Resources Committee (see Attachment 2).
The overarching goal to increase enrollment in graduate and professional programs is to
substantially decrease the ratio of undergraduate to graduate students. This goal will enhance the
intellectual vibrancy at UVM and thus benefit our undergraduate students as well as the faculty
and graduate community.
5
The specific goals laid out in Attachment 2 are to:
•
•
•
•
•
•
•
•
Increase the graduate student population by 400 students within 5 years
Subsequently increase the graduate population by another 400 students in 3 more years,
which would bring our UG/G ratio to 3.8 within 8 years
Double the number of international graduate students within 5 years.
Matriculate 10 additional new accelerated master’s students per year over the next 5
years
Increase capacity in current programs by 50 students within 5 years
Bring 200 students into new graduate programs within 5 years
Fully implement faculty and student portals for new admissions software by Fall 2015
Increase the capacity at UVM for career development and student success
6
Report E
Annual Academic Advising Report
Board of Trustees – Educational Policy & Institutional Resources Committee
May 15, 2015
Prepared By
Brian Reed, Associate Provost for Teaching and Learning
At this time last year we presented the findings and recommendations of a report on academic
advising at UVM that was the product of a collaborative effort between the Student Affairs
Committee of the Faculty Senate and the Provost’s Office. We are pleased to report progress on a
number of the recommendations in that report.
The vision, definitions, and roles and responsibilities for academic advising described in the report are
being posted on the Provost’s webpage, and we are encouraging the incorporation of these
frameworks in the schools and colleges.
In response to a charge from the Provost, each academic unit established an advising plan based on
established best practices and tailored to the unique needs of students in the unit. The plans:
• Include course equivalency guidelines for advising responsibilities in workload assignments
• Identify, reward and increase the responsibility of faculty members that excel at student
advising
• Ensure developmentally responsive advisement sessions targeted by class year (First-Year
Advising sessions, Sophomore Advising sessions, Junior Advising sessions, Senior Advising
sessions, Minor Advising sessions, Study Abroad Advising Sessions) coordinated by faculty
members or advising professionals.
• Involve/incentivize third and fourth year students to be peer mentors to first-year students in
designated First-Year courses and help them get them get the most out of the advising system.
• Ensure that all first-year students are enrolled in a First-Year Experience (FYE) course during
their first semester, course to contain a component on advising.
Each unit has posted its advising plan on its website, and links to the plans are also posted on the
Provost’s website at: http://www.uvm.edu/~provost/?Page=advisingplans.html
An ex-officio seat on the Student Affairs Committee has been established for a member of the Student
Services Collaborative to better coordinate efforts and promote excellent advising.
During the fall 2014 semester a task force explored the feasibility of establishing a centrally located
advising center. Funding sources for the ongoing base budget costs of operating such a center are
being sought.
The Office of Institutional Research administered the advising module of the National Survey of
Student Engagement (NSSE). This is helping benchmark our performance in advising relative to
other universities and to further identify our relative strengths and weaknesses. These data will help
us develop additional strategic actions.
Achieving an integrated, seamless, well-functioning system of academic advising requires attention at
multiple levels: students, advisors, school/college Student Services offices, the Provost’s Office, the
Faculty Senate and the academic units. There is still much to do, but we have made good progress
during the past year.
2
Report F
Capital Project Progress Report
May 15, 2015
Board of Trustees
Educational Policy and Institutional Resources Committee
Prepared By
Robert B. Vaughan, Director of Capital Planning and Management
STEM Complex
Engineer/Architect:
Preconstruction Services:
Est. Completion Date:
Size:
Project Cost:
Project Description:
Status:
Project Update:
Ellenzweig/Freeman French Freeman
Whiting-Turner
May 2019
171,747 net assignable square feet
$ 104 million
The first phase of the STEM Complex Project included the programming
for each of the units of Chemistry, Physics, Mathematics & Statistics,
Computer Science and the School of Engineering that will be addressed by
this project, as well as the schematic design phase. The design
development phase and the construction documents were authorized and
completed in April 2015. The construction will be accomplished over a 4year period with three different phases. The first phase will construct the
Discovery Building, a state-of-the-art teaching and research laboratory
facility, while the second phase will construct the Innovation Building, a
classroom/office facility. The third phase includes concurrent selected
renovations within the Votey Building.
Currently on schedule and on budget.
The programming activities, the schematic design, the design development
and the construction document phases have all been completed. The
construction documents are currently out-to-bid, with bids scheduled to be
received by the end of May, and mobilization to occur in June.
Residential Life FY2015/2016 DM Projects
Engineer/Architect:
General Contractor:
Est. Completion Date:
Size:
Project Cost:
Project Description:
Vermont Integrated Architecture, PC (VIA)
TBD
Summer 2015/2016
8,737 gross square feet (Slade Hall only)
$ 4.0 million
Slade Hall is a 24-bed residence hall on the Redstone Campus, built in
1928 and is 8,737 gross square feet, including a basement and three floors
above. The building requires renovation and repair, including: damage to
the building foundation from water infiltration, especially through the
basement walls during periods of heavy precipitation; roof replacement;
repair and replacement to the interior and exterior wood trim; ceiling,
wall, and floor surfaces that need to be refinished and/or replaced,
renovation to the kitchen and bathrooms throughout the facility, and
electrical upgrade to the service and distribution. The second task covered
Page 2
Status:
Project Update:
by this project will be the complete replacement of all of the furniture
throughout the Harris/Millis Residential Complex. The complex has 581
beds in the two buildings. In addition, the sidewalks on the west side of
the complex have deteriorated and require replacement. Lastly, the Trinity
Back Five Buildings, with 195 beds, require upgrades to interior
components and various roof repairs.
Currently on schedule and on budget.
The Slade project is continuing in the design process with the target of
commencing construction in the summer of 2015. The replacement of the
furniture in the Harris-Millis Complex was completed in the summer of
2014, with the sidewalk replacement scheduled for the summer 2015. The
roofs on two of the Trinity Back Five Buildings were also replaced in the
summer of 2014.
Alumni House
Engineer/Architect:
General Contractor:
Est. Completion Date:
Size:
Project Cost:
Project Description:
Status:
Project Update:
Bread Loaf Corporation
Bread Loaf Corporation
March 2016
24,716 gross square feet
$ 10.0 million
The project involves a complete renovation of the interior spaces and
mechanical and electrical systems for the existing house, and the
construction of a new 2,600 GSF events pavilion addition to the house
designed to accommodate 150-person occupancy. The renovation to the
existing house will create a main floor dedicated to public and event
spaces, a second floor with a combination of public, events and support
spaces, and a third floor offering secure operation and office spaces for
Foundation staff.
Currently on schedule and on budget.
The project is currently in the construction phase for the renovation of the
existing house and in the final stages of the local regulatory phase for the
construction of the new Pavilion.
Chiller Plant Expansion
Engineer/Architect:
General Contractor:
Est. Completion Date:
Size:
Project Cost:
Project Description:
Status:
RMF Engineering
TBD
November 2016
7,488 gross square feet (building only)
$ 10.0 million
The project involves an approximately 30’ expansion of the east elevation
of the Central Plant to provide enclosed space for two (2) chillers,
pumping, filtration, and chemical treatment systems as well as the creation
of a modified cooling tower enclosure along the north elevation of the
Central Plant complex. The plan is to install only one 1,600-ton chiller
with its accompanying cooling towers with this project.
Currently on schedule and requires a budget adjustment.
Page 3
Project Update:
The project is currently in the design development phase and requires a
budget increase.
Miller Research Complex Renovation (Phase I)
Engineer/Architect:
General Contractor:
Est. Completion Date:
Size:
Project Cost:
Project Description:
Status:
Project Update:
S2 Architects
DEW
Fall 2015
20,200 gross square feet
$ 4.1 million
This revitalization project proposes to replace old, outdated farm buildings
with new state-of-the-art facilities, an essential step to implement the
College of Agriculture and Life Sciences (CALS) strategic planning
initiatives for the next decade and beyond. These improvements will
provide a higher quality student experience, increased experiential
learning opportunities, and will increase research activities and extramural
funding. The project will provide the needed physical infrastructure and
alignment of our facilities with new initiatives in food systems, which will
enable research and teaching partnerships with Vermont’s agricultural and
environmental sectors that will contribute to the state’s economic wellbeing.
Currently on schedule and on budget.
Construction is underway with the project scheduled for completion in the
Fall of 2015.
Billings Library
Engineer/Architect:
General Contractor:
Est. Completion Date:
Size:
Project Cost:
Project Description:
Schwartz/Silver Architects
TBD
Phase I - Winter 2015/2016; Phase II – Winter 2017
34,827 gross square feet
$ 8.5 million
The renovation of this facility will include a phased approach for the
historic structure and the upper level of the 1984 addition. The
renovations to the historic third floor will provide for an accessible
solution at the main entry area on the west side of the building. The scope
of work for the third floor will enhance the interior surfaces and lighting
and develop a climate controlled area for the public spaces of the North
Lounge and Main Lobby, Apse, and the Marsh Room. The upper level
1984 addition, which encompasses the dining facility known as the Cook
Commons, will include a complete reconfiguration of the space to
accommodate compact shelving and support offices. The current kitchen
area can accommodate the heavy loading requirements of this type of
shelving, as it is concrete slab construction. The infrastructure
modifications required to serve the Library will include a new chilled
water line from the campus central chilled water plant to serve the air
conditioning needs. New heating and ventilation equipment will also be
installed.
Page 4
Status:
Currently on schedule and on budget.
Project Update:
The project has completed the design development phase.
Southwick Deferred Maintenance
Engineer/Architect:
General Contractor:
Est. Completion Date:
Size:
Project Cost:
Project Description:
Status:
Project Update:
SAS Architects
TBD
Phase I - Summer 2015; Phase II – Summer 2016
37,445 gross square feet (Southwick)
20,926 gross square feet (Recital Hall)
$ 2.0 million
The plan is to complete the deferred maintenance scope of work over a
two-phased approach during the summers of 2015 and 2016. During the
summer 2015, the work will include the restoration of a historic wooden
cupola that is severely deteriorated; replacement of the slate roof, repair of
the ridge lines and valleys of the main level roofing system, and also
replacement of one of the two flat roof areas; repair to the westerly
elevation consisting of the granite stairwell and front porch; replacement
of the sidewalks in the Courtyard and the north exterior stairwell;
replacement of carpet in the Recital Hall lobby, and also the installation of
new lighting fixtures in the Recital Hall. The second phase in the summer
of 2016 will include window restoration, replacement of the southwest flat
roof with balustrades, and the replacement of the historic main entry
doors.
Currently on schedule and on budget.
The project is currently in the design phase for the Phase I scope to be
undertaken this summer.
If you have any questions concerning the Capital Projects, please contact Robert B. Vaughan,
Director of Capital Planning and Management, at 802-656-1304 or by e-mail at
[email protected].
Report G
Curricular Affairs
Committee of the Faculty
Senate
Report of the Curricular Affairs Committee of the Faculty Senate
May 15, 2015
Board of Trustees
Educational Policy and Institutional Resources
Prepared By
Catherine Paris, Chair of the Curricular Affairs Committee
Reviews of Proposals to Initiate, Alter or Terminate an Academic Program:
Completed Reviews:
•
Approval of a new undergraduate certificate in Teaching English to Speakers
of Other Languages (TESOL), College of Arts and Sciences
NOTE: This will be an action item for this Board meeting.
In March of 2015, the Faculty Senate approved the creation of a new curricular entity for
UVM, the undergraduate certificate. The undergraduate certificate, like a minor,
comprises an integrated set of courses, however it differs from a minor in the
requirement for an experiential learning component. The first such certificate to be
proposed is presented here, a certificate in Teaching English to Speakers of Other
Languages (TESOL). Guillermo Rodríguez, Associate Professor, Romance Languages &
Linguistics, and Maeve Eberhardt, Assistant Professor, Romance Languages &
Linguistics, will serve as co-directors of the certificate program. The new undergraduate
certificate program will be housed in the Linguistics Program in the Department of
Romance Languages and Linguistics, College of Arts and Sciences.
The TESOL Certificate will provide undergraduate students with a foundation in the
approaches, methods, and techniques in teaching English to speakers of other languages,
paired with a solid understanding of the theories of second language acquisition that
underlie and motivate classroom practices. The program will prepare future ESL
teachers and others working with second-language learners for classroom experiences
with students in a variety of teaching contexts, with a specific focus on adult learners in
the U.S.
Rationale and Evidence of Demand: As the demands for English language teaching
grow both in the U.S. and abroad, there is a concomitant increase in the need for trained
teachers of English. The Certificate in TESOL provides students with theoretical
background and practical training in this field and makes them marketable and
competitive as they search for jobs upon graduation. It also supports current UVM
internationalization efforts. Students majoring and minoring in Linguistics and foreign
languages in particular are seeking ways to apply their undergraduate education upon
graduation; these students are currently populating courses now being offered that are
included in the Certificate program. Additionally, students in the Colleges of Education
and Social Services and in Nursing and Health Sciences have shown interest in
curricular programming that enhances their knowledge in working with English
language learners.
Program of Study: The TESOL Certificate Program comprises five courses, four in
Linguistics and one in Secondary Education. Four of the courses offer theoretical
background in linguistics and second language acquisition, cross-cultural understanding,
and approaches and methods in teaching English as a second language. The fifth allows
Certificate students to be fully engaged in student teaching, as they are assigned to a
class of English language learners for the semester. Throughout this semester, certificate
students will be responsible for planning and implementing lessons and activities for the
English language learners in their classes, applying the knowledge gained throughout the
courses taken. They will be supervised by the professor of the course, and observed
periodically during the term. Thus, the certificate program offers a substantial
experiential component, providing students with intensive classroom experience in
teaching English as a second language.
•
Approval of a Pre-Actuarial academic certificate proposal from the College of
Engineering and Mathematical Sciences and Continuing and Distance
Education
NOTE: This will be an action item for this Board meeting.
The College of Engineering and Mathematical Sciences (CEMS), in conjunction with
Continuing and Distance Education (CDE), has proposed a new Pre-Actuarial academic
certificate. The certificate, designed primarily for those who are not matriculated
students at the University of Vermont, does not appear on the student’s transcript. The
constituent courses are regular credit-bearing UVM courses, however, and do appear on
the transcript.
Joe Kudrle, Senior Lecturer in the Department of Mathematics and Statistics, will direct
the program. The College of Engineering and Mathematical Sciences is the responsible
academic unit.
Program Description and Rationale: Actuarial Science is the discipline that applies
mathematical and statistical methods to risk assessment in insurance, health care, and
other industries. To become a licensed actuary, one must demonstrate completion of
specific education credits and pass four professional exams. The proposed certificate
program will give qualified students and transitioning professionals the coursework
needed to satisfy two of the three Validation of Educational Experience (VEE) Credits
and prepare students for the two preliminary exams taken prior to entering the
workforce. Since 2010, Continuing and Distance Education (CDE) has marketed a
Professional Actuarial Exam Preparation course sequence; the current proposal seeks to
create a formalized version the sequence by providing students a documented certificate.
The informal sequence will continue to be offered.
2
Justification and Evidence for Demand: Options for students looking to enter the
field of actuarial science exit primarily in one of two forms: a dedicated degree-granting
program or private exam preparatory materials. The goal of the proposed Pre-Actuarial
Certificate program is to bridge the gap between these two models. Most universities or
colleges have courses that satisfy one or more of the VEE Credits. However, a much
smaller subset of institutions has courses that have been deemed appropriate for exam
preparation. Therefore, UVM is in a favorable position to offer a program attractive to
students who are appropriately prepared and who seek to gain the credentials needed to
be desirable candidates for actuarial positions.
Demand for the certificate program is evident. Over the past five years, a handful of
students have completed the current Professional Actuarial Exam Preparation course
sequence and gone on to gainful employment. In the past few months, more than 50
individuals have expressed interest in the existing sequence. The job outlook for persons
*trained in actuarial sciences predicts 26% growth over the next 10 years. Therefore,
there is likely to be a continued market for the program and for professional actuaries.
Admission Requirements and Process: Students applying to the Pre-Actuarial
Certificate program need to have obtained a bachelor’s degree from an accredited
institution or be enrolled in a bachelor’s degree program at an accredited institution.
Two semesters of calculus and one semester of introductory statistics are required as prerequisites for courses within the Pre-Actuarial Certificate curriculum. Any student
meeting these criteria would be allowed into the program. Successful completion of the
program would require a grade of B- or above in all five certificate courses. (Note that a
B- is the minimum grade required in order to present a course for VEE credit.)
Curriculum: The Actuarial Science Certificate requires the successful completion of
five courses (15 credits total)
•
•
•
•
•
Principles of Macroeconomics (EC 011)
Principles of Microeconomics (EC 012)
Applied Probability (STAT 151)
Business Statistics (STAT 183)
Fundamentals of Financial Mathematics (MATH183)
STAT 183 fulfills the Applied Statistics Methods VEE credit, and together, EC 011 and
EC 012 meet the Economics VEE credit. The other two courses, STAT 151 and MATH
183, provide the necessary preparation for the two preliminary actuarial exams. These
courses are all currently offered in both traditional and on-line format. As CDE has
expressed the explicit goal of marketing the Pre-Actuarial Certificate program to
distance education students and individuals currently employed full-time, minimal
impact is expected on enrolment in the on-campus versions of these courses. The
Society of Actuaries (SOA) has approved these five courses as satisfying its
requirements.
Advising: Program instructors within the Department of Mathematics and Statistics will
advise Pre-Actuarial Certificate students, with support from the CEMS Dean’s Office.
3
Staffing Plan, Budget, and Resource Requirements: All courses currently exist and
have space to accommodate students in the Pre-Actuarial Certificate program. Therefore
no additional staffing or resources are required. A Trade Adjustment Assistance
Community College and Career Training (TAACCCT) Grant under the direction of
Dean Luis Garcia will help support the program.
Assessment Plan: Each academic unit will evaluate student and faculty performance in
their respective classes. Evaluation of the program as a whole will fall under the
purview of CEMS. The main metrics will be enrollment levels, the ability of students
completing the program to successfully pass the required exams and transition into the
workplace, as well as the development of enhanced relations with the industry.
•
Approval of a new Art minor, Department of Art and Art History, College of
Arts and Sciences
NOTE: This will be an action item for this Board meeting.
The Curricular Affairs Committee approved a proposal from the Department of Art and
Art History, College of Arts and Sciences (CAS), for a new minor in Art. The
Department of Art and Art History is the academic unit responsible for the new minor.
The minor in Art will include courses in both Art and Art History, giving students who
pursue it a foundation in both subject areas. Eighteen credits are required, at least six of
which must be in studio art and at least six, in art history. A minimum of three credits in
each discipline must be at the 100-level or above; a total of nine credits must be at the
100-level or above. Studio Art and Art History majors are ineligible for the minor in
Art, as are Art History minors.
There are no expected increases to the operating budget as a result of the Art minor.
Students in studio art courses pay for supplies and materials through a course lab fee,
therefore an increase in the number of students will not result in an increase in the
departmental operating budget.
In the first year that the new Art minor is offered, it will be open only to CAS students,
in order to give the program a chance to assess demand. Once they are convinced that
they can accommodate the demand, most likely in year two, they will open the minor to
students in other units.
•
Approval of a proposal from the College of Engineering and Mathematical
Sciences (CEMS) for a new M.S. Program in Complex Systems & Data Science
NOTE: This will be an action item for this Board meeting.
Overview: The proposed M.S. in Complex Systems and Data Science (CSDS) will be a
two-year, 30-credit degree program with optional disciplinary tracks, and will facilitate
an Accelerated Master’s Program of 144 credits. The M.S. in CSDS will be housed
within the College of Engineering and Mathematical Sciences and will be overseen by a
curriculum committee derived from the leadership team for the Vermont Complex
Systems Center (VCSC) and the Complex Systems Curriculum Committee. Peter
Dodds, in his role as Director of Complex Systems, Professor of Mathematics and
4
Statistics, will be responsible for this proposed curriculum, advised by the Curriculum
Committee for the M.S. in CSDS
Rationale and motivation: The public need for the proposed M.S. is clear: 1) Data
Science has exploded as an area of high demand; 2) NIH, NSF, and other sources of
funding are increasingly being directed toward Big Data initiatives; and 3) colleges and
universities are responding by building Master’s programs around the US. UVM stands
to profit from being relatively early in the development of its own program, capitalizing
on its existing Complex Systems focus.
Building on a Foundation: The successful Graduate Certificate in Complex Systems
already provides a strong base for training students in tackling data-rich problems.
Combined with existing courses at UVM, CEMS is ready to launch an effective M.S. in
CSDS curriculum without the addition of any new courses.
Evidence of Demand: There is clear evidence that there is a need for a workforce
trained with information-centric skills. Undergraduate programs are not producing this
type of individual. Government, finance, corporations, health care, and the military will
require individuals with these skills. In the local area it is anticipated that Global
Foundries, particularly the energy systems track, needs this skill set. Several local
employers including Dealer.Com, and People’s Bank have already reached out to display
an interest and need. It is anticipated that this will be an attractive program to
international applicants and the current success of the M.S. in Data Science at WPI is
cited as evidence of the international appeal.
Objectives: The central goal of the M.S. in CSDS will be to help students become
versatile data scientists with readily transferable skills, by training emerging data
scientists and engineers from many fields in computational and theoretical techniques for
1) describing and understanding complex natural and socio-technical systems, enabling
them to then, as possible, 2) predict, control, manage, and create such systems.
Education: Students will be trained in: 1) Industry-standard methods of data acquisition,
storage, manipulation, and curation; 2) Visualization techniques, with a particular focus
on building high quality web-based applications; 3) Finding complex patterns and
correlations through, for example, machine learning and data mining; 4) Powerful ways
of hypothesizing, searching for, and extracting explanatory, mechanistic stories
underlying complex systems; 5) Combining the formulation of mechanistic models (e.g.,
toy physics models) with genetic programming.
Resource Requirements: The proposal indicates that this is a resource-neutral program.
Current faculty will do advising and mentoring within their workloads. Paid advertising
for the program will be handled through the Complex System Center budget.
Enrollment: Enrollment is expected to be 20 students per year (slightly fewer in the
initial year; 2015–2016). Recruitment and retention of underrepresented groups will be
emphasized. A current NSF S-STEM to Dr. Maggie Eppstein serves as a mechanism for
bringing in academically talented students with financial need.
5
Admission Requirements: Students must have a bachelor’s degree in a relevant field
and prior course work in computer programming, calculus, probability, and statistics.
Linear algebra is highly recommended. The Accelerated Master’s Program (AMP) will
accept exceptional students mid-way in their undergraduate program. A faculty
committee will select students for admission to the program.
Proposed starting date: Fall 2015.
• Approval of a proposal from the Graduate College and the College of
Agriculture and Life Sciences for a new Ph.D. program in Food Systems
NOTE: This will be an action item for this Board Meeting.
Overview: The proposed Food Systems Ph.D. program at UVM is a transdisciplinary
effort administered by the Graduate College and based in the College of Agriculture and
Life Sciences (CALS) with participating faculty from several other colleges including
CAS, CESS, COM, and RSENR. The goal of this program is to provide broad
grounding in the emerging field of Food Systems, with advanced research training
leading to disciplinary mastery in a specific area. Food Systems can be described as
“holistic study of the relationship of humans with their food,” bridging social science,
natural science, and humanities approaches to understanding complex and
interdependent food systems of varying scope and scale. Given the transdisciplinary
nature of the program, the role of the Director, Dr. Amy Trubek, is key. The director
oversees the program and coordinates with the participating departments. The Food
Systems Ph.D. is another curricular offshoot of the Food Systems TRI, joining a minor
and an M.S. program in Food Systems. The Ph.D. program, once launched, will become
the avenue for graduate students seeking a research-based graduate degree, while the
M.S., which is currently research-based, will take on more of a professional or applied
focus.
Rationale for the Program: Food Systems is an emerging field in which the UVM
Food Systems TRI and existing M.S. program have already established UVM’s
reputation as a leader in this area. The proposal notes that a number of Ph.D.-granting
institutions, such as Tufts, UC Santa Cruz, NYU, and the University of British
Columbia, have launched food-systems focused Ph.D. programs. However, the UVM
Ph.D., which uses a cohort model to provide students with common intellectual
experiences and mixed-methods training prior to their deeper training and research focus
in a specific discipline, would be the first of its kind in the United States. The recent rise
in food systems programs reflects a trend of approaching the study of food in an
integrated manner that brings insights from and connects to many existing disciplines.
Food Systems promotes an integrated, transdisciplinary “systems” approach to
understanding relationships between environment, food production, distribution, and
consumption, and food-related health issues. By training students to understand food
systems in a transdisciplinary perspective before they specialize in a disciplinary
approach, the proposed program seeks to train Ph.D.s with both the expertise to be
successful within an academic discipline, and the breadth and systems thinking to make
connections in food research across disciplines.
6
Anticipated Enrollment: Demand for the current researched-based M.S. program is
high, with 2/3 of the enrolled students coming from out of state. Given student interest,
the proposers anticipate that the program will have no trouble meeting initial targets,
which are 3-4 Ph.D. students per year for the first three years, followed by an increase to
4-6 students per year after that.
Classes required for the first-year intensive are already offered, and have sufficient
capacity to absorb the additional students, particularly as the current research M.S. will
be phased out and replaced with the Ph.D. program.
Admission Requirements and Process: Admissions requirements include a minimum
3.0 undergraduate GPA, a college-level statistics course, and GRE scores at or above the
minimum required by the Graduate College. Students must express interest in working
with a particular faculty member in the program, who in turn must agree to take on the
student as an advisee.
Curriculum: The Ph.D. in Food Systems will require a minimum of 75 credit hours
earned in courses and in dissertation research, including a “first year intensive” set of
courses to be completed by all students. All students must enroll in Ph.D. level Food
Systems seminar, journal club, and the advanced research methods course. The first
year of study is cohort-based and course intensive, providing a transdisciplinary
perspective on Food Systems and research methodologies. Students must pass a
comprehensive exam at the end of this first year. At the completion of 50 course and
research credits, they must sit for a qualifying exam. The final 20-30 credits earned in
the program are to be research credits or a combination of research and course credits,
depending on the cluster area and the recommendations of the student’s dissertation
committee.
Staffing Plan, Budget, and Resource Requirements: Staffing for the Ph.D. program
will build on current staffing for the M.S., with an expanded role for the faculty steering
committee in managing applications and setting other requirements. Coursework
currently offered for the M.S. will be used in part for the intensive introductory
coursework for the Ph.D., thus current faculty should be sufficient to cover the demand
for both programs. The Graduate College will provide a Coordinator for the program,
who will collaborate with coordinators in participating departments. The current Food
Systems faculty director will run the Food Systems Ph.D. program in conjunction with a
faculty steering committee. The steering committee will establish various
subcommittees responsible for setting entrance requirements, conducting preliminary
review of program applications, establishing and reviewing course requirements, and
establishing procedures for the written and oral comprehensive examinations.
The Graduate College and CALS together have committed eight graduate stipends for
students in the program, double the number currently available for M.S. students; an
additional nine stipends currently controlled by NFS are expected to be made available
as well. With the launch of the Ph.D. program, stipends will be directed to the Ph.D.
students, while the M.S. program will change from a two-track (research-based or
professional) program to solely a professional Master’s.
7
The professional Master’s degree program is expected to generate revenue that would
provide support for Ph.D. students in years 3 and 4 of the program, while available
stipends would be used to support students in years 1 and 2 of the program. Additional
funding for students is expected to come from faculty research grants.
Assessment Plan: All students must meet a series of benchmarks, including passing
comprehensive exams at the end of the first year, creation of a committee and
development of a course of study at the end of year 2, and the completion of qualifying
exams after 50 credits of coursework. Each student in the Ph.D. program is required to
meet with his or her dissertation committee annually for an evaluation of progress and
approval of a scholarship plan for the coming year.
The program has identified a set of common competencies, on which all students in the
program will be evaluated at several points, and which have been mapped onto required
coursework and exams for the program. Assessment of student achievement of these
competencies will also be used to evaluate the success of the program components onto
which they have been mapped. The Food Systems Ph.D. program will undergo
Academic Program Review on the standard eight-year cycle.
Evidence of Support: The Graduate College and CALS have demonstrated their
support through the commitment of resources to this program. Letters in support of the
proposed Food Systems Ph.D. program have been provided by the Chairs of the
participating academic units (six); the Directors of the Center for Rural Studies, the
Center for Sustainable Agriculture, the Center for Sustainable Agriculture, and the
CUPS Office; and the Deans of the Graduate College, CALS, Extension, RSENR, and
CAS.
Proposed Starting Date: August 2015.
• Approval of a proposal from the Rubenstein School of Environment and Natural
Resources for a new minor in Sports Management
NOTE: Pending approval by the Faculty Senate at its May meeting, this will be an
action item for the October Board meeting.
The Curricular Affairs Committee approved a proposal for a new minor in Sports
Management from the Rubenstein School of Environment and Natural Resources
(RSENR), in collaboration with the College of Agriculture and Life Sciences (CALS),
the College of Education and Social Services (CESS), and the School of Business
Administration (BSAD).
Overview: The sports industry is large and growing globally, with diverse career
opportunities. Sports management is a field of study focused on the business and
management aspects of sports and recreation. Faculty in the Rubenstein School of
Environment and Natural Resources have identified an opportunity to offer students
interested in sports management a course of study aligned with the School’s focus on
environmental sustainability, diversity, community, and event management and planning
related to parks and green spaces. The program will be supported by courses from three
other participating units, BSAD, CESS, and CALS.
8
Curriculum: The proposed minor in Sports Management will require 18 credits
including three core courses in sports management and outdoor recreation planning, a
management course, a marketing/communications course, and an entrepreneurship
course. All courses are three credits.
Ineligible Majors: None.
Anticipated Enrollments: The proposers estimate that about 40 students will sign up
for the minor when it first becomes available and that subsequent cohorts will likely
range from 15-20 students per class, for a predicted total of 60-80 in the minor.
Resource Requirements: No new faculty appointments or library support is required.
There may be minimal costs to RSENR for advising.
Program Assessment: The new minor in Sports Management will be assessed on the
standard eight-year Academic Program Review cycle.
Additional information regarding the proposals approved by the Curricular Affairs
Committee can be obtained by contacting the Trustee Coordinator.
Academic Program Review
Completed Reviews:
•
•
Economics
Communication Sciences & Disorders
Reviews in Progress:
•
•
•
•
•
•
Physics
Anthropology
Classics
History
Neuroscience
Religion
Other Academic Actions
Completed Actions:
The CAC recently:
•
Approved a proposal to change the name of the Animal Science Department
(College of Agriculture and Life Sciences) to the Department of Animal and
Veterinary Sciences.
9
•
•
•
•
•
Approved a proposal to change the name of the Physical Education Program
(Department of Education, College of Education and Social Services) to the
Sports Leadership and Physical Education Program.
Approved a new faculty position, that of Faculty Scientist, in the College of
Medicine. This position will replace that of Research Associate, a title not
widely used in U.S. medical schools.
Approved the addition of a new Clinical/Developmental concentration to the
existing doctoral program in Psychology (College of Arts and Sciences).
Disapproved a proposal for a new minor in Behavioral Change Health
Studies from the College of Medicine.
Participated, in collaboration with the Research, Scholarship, and Creative Arts
(RSCA) Committee and the Graduate College Executive Committee, in a review
of the Transportation Research Center (TRC), currently UVM’s only Matrix
Center.
The CAC is:
•
•
•
•
•
•
Discussing with the Faculty Senate Executive Council the distribution of
responsibilities among Senate Standing Committees.
Receiving regular updates on the development of UVM’s General Education
program. Two of its members are participating in the development of the
Cultures, Diversity, and Global Perspectives Outcome and another is a
representative to the Sustainability Curriculum Review Committee, the group
charged with reviewing courses and curriculum in support of the newly approved
Sustainability General Education Outcome.
Collaborating with the Provost’s Office to carry out Academic Program Review.
Four review cycles are underway, in various stages of the process, from
preparation of self-study reports (Cycles 6 and 7), to recent completion of
external reviewer visits (Cycle 5), to report approval by the CAC (Cycle 4). The
concluding Summary Review meetings have already taken place for all Cycle 1
and most Cycle 2 and 3 programs.
Participating in ongoing discussions of the articulation agreement between the
University of Vermont and Vermont Law School.
Taking part in the Associate Provost’s Academic Leadership Council
Participating in discussion of a plan for revising the University Manual, with the
aim of rendering consistent the use of the labels “Program,” “Program Director,”
and “Program Head.”
10
Report H
Wilbur Trust Investment Pool Review
May 16, 2015
Board of Trustees
University of Vermont Board
Prepared By
Patty Dubie, Sr. Staff Accountant
__________________________________________________________
Beginning Balance July 1, 2014
Long Term Investment Pool
Separate Investment Pool
Total Balance at July 1, 2014
21,664,710
127,045
$ 21,791,754
Ending Balance February 28, 2015
Long Term Investment Pool
Separate Investment Pool*
Total Balance at February 28, 2015
21,098,740
105,606
$ 21,204,346
*Separate Investment Pool Detail
1
Och Ziff
CF Private Equity Partners III
CF Venture Partners IV
CF Intl Private Equity Partners III
Total Separate Investment Pool
1
$
21,525
19,040
13,524
51,516
105,606
Special (side pocket) investments.
To be distributed as liquidated by manager.
Not transferable to UVM account since in Fund II.
347.9145 units
347.9