Document 2720559

 Table booking requests within academic buildings are a benefit offered to U of T/UTM (Ulife) recognized groups, staff and faculty of the University of Toronto; this benefit is facilitated through the Department of Student Life, on behalf of the University. Annually, student groups must attend a training session in order to gain access to the table booking system. Table booking requests must be completed online through the table booking system and submitted at least five (5) business days in advance. On campus tables are to be used for promoting organization related, non-­‐commercial events and activities. Table booking may be requested in the Davis Building Meeting Place, Kaneff, Deerfield Hall, CCT Link, or Instructional Building lobby. One (1) table and two (2) chairs are provided between 10:00am to 3:00pm unless requested otherwise. To maximize opportunities for different groups table bookings are limited to a maximum of one (1) booking per day, five (5) per week, fifteen (15) per month. If there is a unique circumstance that requires tabling in more than one (1) location in a day, more than one (1) table, or tabling outside of 10:00am to 3:00pm please contact [email protected]. You will receive a confirmation e-­‐mail if your booking has been approved. If you do not receive a confirmation email prior to your requested table booking, you are to contact [email protected]. Without confirmation email, table bookings are not officially approved. Conditions/Requirements •
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The table must not be left unattended during your booking time(s); No amplified sound is allowed, regardless of volume, including speakers, megaphones, bullhorns, and audio/visual sound; No selling or distribution of products from external vendors, (i.e. food, books, credit cards/banking, etc.); Vending or distribution of food and drinks, including baked goods, is not allowed; No displays, materials, or activities can interfere with pedestrian passage or the normal activities of the University; Users are responsible for removing all materials from their table at the conclusion of their booking; Failure to utilize your booking penalizes other groups who could have used these limited spaces. If you need to cancel your booking, notify the Department of Student Life at 905-­‐569-­‐4724 or [email protected] as soon as possible; The table permit confirmation email must be readily available at the table. You will receive this confirmation email once your booking has been finalized. You can not table without confirmation of a booking; Users may not move tables from their designated areas of set up. Table use should not vary from that stipulated on this form. Violation of any of these conditions may result in authorization for promotional tables being immediately withdrawn. A verbal warning will be issued after the first violation (unless the condition violated is failure to utilize a booking. An email will be sent). A written warning will be issued after the second violation. After a third violation an organization’s table booking privileges will be revoked for a ten (10) business day period of time. Further violations will result in revocation of table booking privileges for an extended period (e.g. remainder of semester, remainder of academic year, etc.) STUDENT LIFE
Davis Building, 3359 Mississauga Road, Room 2075C, Mississauga, ON L5L 1C6 Canada
Tel: +1 905 569-4724 ● E-mail: [email protected] ● http://www.utm.utoronto.ca/student-life