LIMS Data Entry Lab Assignment State Materials Office FLORIDA DEPARTMENT OF TRANSPORTATION

FLORIDA DEPARTMENT OF TRANSPORTATION
State Materials Office
LIMS Data Entry Lab
Assignment
March 2007
LIMS Data Entry Lab Assignment
LIMS provides the option for a lab to assign data entry to another lab. For example, an
asphalt company may have the data entry performed at the main office instead of each
plant. Another example is a Prime Contractor hiring a subcontract lab to perform the
testing, but not the data entry.
The data entry assignment feature allows users in the Data Entry Lab to add test results
to samples logged into the Testing Lab. There are some restrictions:
ƒ The lab relationship is established on a project by project basis. The Testing Lab
must assign a Data Entry Lab on each project that the Data Entry Lab needs to
access the Testing Lab’s samples.
ƒ The Testing Lab can not assign more than one Data Entry Lab per project.
Once the Data Entry Lab is assigned, users can add test results and validate tests on
samples in the Testing Lab using the normal LIMS result entry and validation screens.
There are no separate screens for data entry labs. A user in the Testing Lab must
receive the samples.
To assign a Data Entry Lab to your Testing Lab, you must have Level 2 security. These
instructions will show you how to add a Data Entry Lab to your Testing Lab and show
users in the Data Entry Lab how to add test results to the samples.
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LIMS Data Entry Lab Assignment
I.
Assigning a New Data Entry Lab to Your Testing Lab
1.
2.
Click on the Modules tab.
Click on the Data Entry Lab Selection icon.
This screen will appear.
NOTE: The screen defaults to the user’s Lab Id.
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3.
4.
5.
6.
Enter the Financial Project Id.
Use the Drop down arrow next to the Data Entry Lab Field to locate the Lab Id for
the Data Entry Lab.
Click on the Lab Id you want to give Data Entry Assignment.
Click OK to populate the data entry lab field.
7.
Click on the Add Entry icon to assign the date entry lab to your lab.
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You will receive a message “Entry (ProjectId)@(Data Entry Lab)@(Testing Lab) Added “
8.
Repeat the steps for other projects you want to assign the data entry lab to your
lab.
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II.
Data Entry Lab Assignment Error Messages
Screen shots with the different error messages.
Invalid Testing Lab
Error Data Entry Lab cannot be Testing Lab for the same project
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III.
Revising a Data Entry Lab to Your Testing Lab
During the course of a project, there may be a situation where you want to change the
Data Entry Assignment from one Data Entry Lab to another. Since you are only allowed
one Data Entry Lab to one Testing Lab per project, you can’t use the Add Entry icon.
To change the Data Entry Lab from one lab to another, follow these instructions.
1.
2.
Click on the Modules tab.
Click on the Data Entry Lab Selection icon.
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This screen will appear. The Testing Lab defaults to your Lab Id.
3.
4.
Enter the Financial Project Id.
Click on the Search icon.
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The screen will populate with the Data Entry Lab assignment you previously saved for
your Testing Lab and the Financial Project Id.
5.
6.
Click in the Data Entry Lab field to highlight it.
Press the Backspace or Delete Key to erase the Data Entry Lab Id.
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7.
Now that the Data Entry Lab field is blank, use the Drop down arrow next to the
Data Entry Lab Field to locate the Lab Id for the new Data Entry Lab.
8.
9.
Click on the Lab Id you want to give Data Entry Assignment.
Click OK to populate the data entry lab field.
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10.
Click on the Replace Entry icon to reassign the new Data Entry lab to your lab.
You will receive a message “Entry (ProjectId)@(Data Entry Lab)@(Testing Lab)
Updated “
13.
Repeat the steps for other projects you want to reassign the Data Entry lab to
your lab, if needed.
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III.
Data Entry Lab Sample and Test Data Entry
Now that the relationship between the Data Entry Lab and the Testing Lab has been
established, level 2 data entry personnel in the Data Entry Lab can add data to samples
logged in on the project.
NOTE: Users in the Data Entry Lab will not have access to samples logged into the
Testing Lab before the data entry relationship is added in LIMS.
A.
Sample Login for Data Entry Labs
Follow the instructions for the Single Routine Sample Login screen from the LIMS User
Manual with this exception:
1.
Destination Lab Id – This is a number from a table that is linked to all approved
laboratories. Each approved laboratory has a unique identification number. It
defaults to the lab the User Id of the data entry person. If this is not correct,
change it to the lab that will actually test the sample.
Lab performing the
testing – TESTING
Lab
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B.
Sample Receipt for Data Entry Labs
A user in the Testing Lab must log into LIMS and receive the sample according the
Sample Receipt instructions in the LIMS User Manual.
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C.
Result Entry
The functions for result entry are the same as they are for all other samples in LIMS.
Follow the normal steps for result entry. For instructions on Result Entry, see the LIMS
User Manual.
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D.
Validation
The functions for validation are the same for as they are for all other samples in LIMS.
Follow the normal steps for validation. For instructions on Validation, see the LIMS
User Manual.
Validation is the last step in the Data Entry Assignment process. Data Entry
Assignment samples are approved by FDOT personnel like any other sample in LIMS.
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