Understanding An Application Summary

Understanding An
Application Summary
The purpose of this document is to provide guidelines for understanding the
graduate application summary in PeopleSoft.
1 Application Summary
An application summary is created in the system at the time an application is created. This can take
place when an application is loaded via an external file load from the online application or manually
entered into the system. Applications are only manually entered into PeopleSoft when an applicant
needs an immediate admission decision. Therefore, most of the application summaries you will be
viewing are created by an external file load from the online application system. To have an application in
PeopleSoft, an applicant must pay their application fee and submit an application through ApplyYourself.

Step 1
Prerequisite – perform a Search/Match to locate person ID.
From the main PeopleSoft menu, click the Student Admissions link on the left hand
navigation bar.
Step 2
Click the Application Summary link, under the Applicant Summaries section.
Step 3
Confirm the person ID has been carried to the ID field.
Step 4
Click the Search button.
Step 5
You have arrived at the application summary! Use the screenshots below to understand the
data on the screen
1.1 Career
KEY DEFINITION
TERM/ACRONYM
Academic Career
DEFINITION
Grouping of all academic work undertaken by a student that the
school accumulates into a single student level. (e.g. Undergraduate,
Graduate, Law or Dental)
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The career on the application summary indicates to which career the applicant applied. Options
include:
o Undergrad
o Graduate
o Law School
o Dental School
Non-degree applicants belong to the career in which they want to take courses, Undergrad or
Graduate.
1.2 Application Number (Appl Nbr)
An application number (Appl Nbr) is assigned each time a person submits an application with an
application fee.
o If an applicant has submitted multiple applications they will have multiple application
numbers. For example:
 They applied in 2010 decided not to attend and reapplied in 2012.
 They applied originally as a non-degree applicant and then submitted a degreeseeking application.
 They submitted an Undergraduate application and a Graduate application.
 They submitted multiple Graduate applications for different degree programs.
This application identification number is unique each application and allows us to tie application
materials, transcripts, test scores, evaluation codes, admission decisions checklist items (to dos),
and communications to the appropriate application.
The application ID number is different than the Student ID number, which is a unique
identification number that is used to locate a person’s record throughout the PeopleSoft system.
Applicants can see their application number in Student Self Service under the Application Status
link.
1.3 Academic Program
KEY DEFINITION
TERM/ACRONYM
Academic Program
DEFINITION
The entity in the university to which a student applies, is admitted and
graduates. At UNLV, program is equivalent to college at the
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KEY DEFINITION
undergraduate career and department at the graduate career. (e.g.
College of Liberal Arts, Department of Physics)
This indicates the academic program to which the applicant applied or was admitted. Use the
table below to understand the Academic Program acronyms.
Acronym
Academic Program Name
Description in PeopleSoft
GACC
Graduate Accounting
Graduate Accounting
GANT
Graduate Anthropology & Ethnic Studies
Graduate Anth & Ethnic Studies
GARC
Graduate Architecture
Graduate Architecture
GART
Graduate Art
Graduate Art
GBIS
Graduate Life Sciences
Graduate Life Sciences
GCED
Graduate Counselor Education
Graduate Counselor Education
GCEG
Graduate Civil Engineering
Graduate Civil Engineering
GCEM
Graduate Crisis & Emergency Management
Graduate Crisis & Emerg Mgmt
GCEP
Graduate Educational Psychology
Graduate Educational Psych
GCHE
Graduate Chemistry
Graduate Chemistry
GCOS
Graduate Communication Studies
Graduate Communication Studies
GCRJ
Graduate Criminal Justice
Graduate Criminal Justice
GCSC
Graduate Computer Science
Graduate Computer Science
GDPH
Graduate Public Health
Graduate Public Health
GECO
Graduate Economics
Graduate Economics
GEDA
Grad Educational Leadership
Grad Educational Leadership
GEDP
Graduate Educational Psychology
Graduate Educational Psych
GEEG
Graduate Electrical & Computer Engineering
Graduate Elec & Comp Engineer
GEGG
Graduate Engineering
Graduate Engineering
GEMBA
Graduate Executive MBA
Graduate Executive MBA
GEMHA
Graduate Executive MHA
Graduate Executive MHA
GENG
Graduate English
Graduate English
GENV
Graduate Environmental Studies
Graduate Environmental Studies
GESP
Graduate Special Education
Graduate Special Education
GFAB
Graduate Food & Beverage Management
Graduate Food & Beverage Mgmt
GFIN
Graduate Finance
Graduate Finance
GFLM
Graduate Film
Graduate Film
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GFOL
Graduate Foreign Languages
Graduate Foreign Languages
GGES
Graduate Geoscience
Graduate Geoscience
GHCA
Graduate Health Care Administration
Graduate Health Care Admin
GHIS
Graduate History
Graduate History
GHOA
Graduate Hotel Administration
Graduate Hotel Administration
GHPE
Graduate Health Promotion
Graduate Health Promotion
GHPS
Graduate Health Physics
Graduate Health Physics
GICS
Graduate Instruction & Curriculum
Graduate Instruct & Curriculum
GINF
Graduate Informatics
Graduate Informatics
GJMS
Graduate Journalism & Media
Graduate Journalism & Media
GKIN
Graduate Kinesiology
Graduate Kinesiology
GLIS
Graduate Liberal Studies
Graduate Liberal Studies
GMAT
Graduate Mathematical Sciences
Graduate Mathematical Sciences
GMBA
Graduate MBA
Graduate MBA
GMEG
Graduate Mechanical Engineering
Graduate Mechanical Engineer
GMFT
Graduate Marriage & Family Therapy
Graduate Marriage & Fam Ther
GMIS
Graduate Management Info Systems
Graduate Mgmt Info Systems
GMUS
Graduate Music
Graduate Music
GNDSG
Graduate Non-degree Seeking
Graduate Non-degree Seeking
GNUR
Graduate Nursing
Graduate Nursing
GPAF
Graduate Public Affairs
Graduate Public Affairs
GPHT
Graduate Physical Therapy
Graduate Physical Therapy
GPHY
Graduate Physics
Graduate Physics
GPOS
Graduate Political Science
Graduate Political Science
GPSY
Graduate Psychology
Graduate Psychology
GPUA
Graduate Public Administration
Graduate Public Administration
GRSM
Graduate Recreation & Sports Management
Graduate Rec & Sport Mgmt
GSCI
Graduate Sciences
Graduate Sciences
GSEL
Graduate Sports Education Leadership
Graduate Sports Ed Leadership
GSLS
Graduate Leisure Studies
Graduate Leisure Studies
GSOC
Graduate Sociology
Graduate Sociology
GSWK
Graduate Social Work
Graduate Social Work
GTHA
Graduate Theatre
Graduate Theatre
GUND
Graduate Undecided
Graduate Undecided
GWOM
Graduate Women's Studies
Graduate Women's Studies
GWRM
Graduate Water Resource Management
Graduate Water Resource Mgmt
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1.4 Admit Term
This indicates the term to which the applicant has applied, when they intend to matriculate.
o Just a note, in the PeopleSoft system, not shown here on the summary pages, term
codes are four digit codes that represent a combination of the century, year and term.
th
st
The first number represents the century (1 = 20 century, 2 = 21 century, etc.), the
second and third numbers represent the year in which the term falls (last two digits of the
year) and the final number represents the actual term (Spring = 2 [February], Summer =
5 [May], Fall = 8 [August]). Example term codes are as follows:
 1995 = Summer of 1999
 2082 = Spring of 2008
 2108 = Fall 2010
1.5 Admit Type
Admit type is the kind of applicant. Admit type is tied to academic career and will vary depending
on what career the person has applied.
Admit type plus an applicant’s academic history is used to determine which admission criteria is
used when evaluating an application.
Use the table below to understand the definition of each possible admit type.
Description
Graduate
Definition
Applicant is applying for admission and HAS NOT previously attended UNLV graduate
school.
Continuing
Applicant is returning to complete (an) additional course(s) and/or degree and HAS
previously earned a degree from this institution at this same career level.
Readmit
Applicant has previously attended this institution at this same career level and is returning
to complete (an) additional course(s).
Non-Degree
Applicant does not intend to get a degree at this career level from this institution or does
not meet current admission standards for the university.
Law
Applicant is applying for admission and HAS NOT previously attended UNLV law school.
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Dental
Applicant is applying for admission and HAS NOT previously attended UNLV dental
school.
1.6 Application Status
An applicant has a variety of statuses tied to their application and the process by which they are
evaluated.
The application status listed here indicates the “Program Status” or the status of the applicant
relative to their admission to the university.
This status does not have the detail that indicated where the applicant is in the evaluation
process, it merely tells us if the applicant is an applicant, admitted, cancelled or active.
Each status has an associated “Program Action” or what kind of action is being taken on the
application. Has the applicant been admitted, denied, matriculated? Has data changed on the
application?
o You will find an applicant’s “Program Action” in the Application Detail outlined in the
following section.
For a definition of these statuses, use the table below.
Status
Applicant
Admitted
Cancelled
Active
Description
Application has been received and a decision has not been made.
Admitted to the term and program, may be a conditional admission
offer.
Denied, application has been withdrawn or admission has been
revoked.
Applicant has been matriculated and passed to the Student
Records module in PeopleSoft.
2 Application Detail
Click Application Detail link and you will find a few more details regarding the applicant’s admission
status.
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2.1 Program Action (Prog Actn)
KEY DEFINITION
TERM/ACRONYM
Program Action
DEFINITION
This is equivalent to a decision code, it is the action the admission
office has taken on an applicant (e.g. admit, deny, cancel).
Although the Program Status lets you know where the application is relative to admission to the
university, Program Action can give you a better idea what is happening or has happened to an
application.
Some Program Actions can be applied to different Statuses. If this is the case, it is a “variable”
Program Action. When this kind of action is taken, the status remains but the Program Action is
changed.
If a Program Action is not variable, it will change the Program Status when that Program Action is
taken.
There is an Action Date listed, indicating the date in which the action was entered on the
application.
Use the table below to understand Program Actions and the Program Statuses they are
associated with.
Status
Admit
Program Action
Admit
Cancelled
Admission Revocation
(Adm Revoke)
Policy
Applicant meets the
admission requirements to
be admitted to the university.
Refer to Application
Evaluation BPG for further
information
Applicant failed to disclose
all academic information or
falsified records that cause
UNLV to render an
unsupported admission
decision. Please note,
admission revocation
Message displayed in Self
Service
Congratulations! You have
been admitted to the
Graduate College.
Your admission has been
revoked.
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requires supervisor
approval.
Cancelled
Applicant Withdrawal
(App W/drwl)
Applicant has requested
withdrawal of application
from consideration.
You have withdrawn your
application for admission to
the Graduate College.
Cancelled
Administrative
Withdrawal
(Adm W/drwl)
Applicant with an incomplete
file.
You application to the
Graduate College has been
administratively withdrawn.
Applicant
Application
(Applicatn)
Admit
Conditional Admit
(Cond Admit)
Your application for
admission to the Graduate
College has been received.
Congratulations! You have
been admitted to the
Graduate College.
(variable)
Data Change
(variable)
Defer Decision
(Defer Decn)
(variable)
Defer Enrollment
(Defer Enrl)
Prematric
Intention to
Matriculate
(Intent Mat)
Cancelled
Deny
Active
Matriculation
(Matricla)
Application has been
received and application fee
is paid.
Applicant meets admission
requirements but is required
to meet specific academic
conditions to enroll or remain
enrolled.
For use when updating the
application term.
Applicant is not admissible
by the automated admission
process and must be
reviewed by an evaluator to
receive an admission
decision.
Applicant has indicated an
interest in enrolling in a
future semester within the
same academic year as the
original Admit Term.
Applicant has expressed
intent to enroll by notifying
UNLV through the intent to
matriculate process.
Applicant does not meet
admission requirements as
described by the Board of
Regents policy
Applicant has been moved
to PeopleSoft admission and
term activated.
(variable)
Plan Change
(Plan Chang)
(variable)
Program Change
(Prog Chang)
Applicant
Readmit Application
(Rad App)
Applicant requested a plan
change prior to
matriculation.
Applicant requested a
program change prior to
matriculation.
Applicant attended UNLV
and was prevented from
enrolling in semester after
the first semester of
attendance and has applied
to be readmitted to the
The term for which to have
applied has been updated.
Your admission decision has
been deferred to the next
admission cycle.
Your enrollment has been
deferred to a future term.
You have indicated you
intend to enroll
Your application for
admission to the Graduate
College has been denied.
You are eligible to register
for classes, please check
your enrollment
appointment.
Your academic plan has
been updated.
Your academic program has
updated.
Your request for readmission
to the Graduate College is
being reviewed.
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university.
Waitlisted
Waitlist
Waitlisted
Wait Offer
Applicant has accepted the
waitlist offer. (Only in
extreme cases)
Applicant has been offered
to be placed on the waitlist.
(Only in extreme cases)
You are on the waitlist for
admission to your graduate
program.
You have received an offer
to be placed on the waitlist.
2.2 Action Reason (Action Rsn)
KEY DEFINITION
TERM/ACRONYM
DEFINITION
Action Reason
This is additional information that can provide further explanation of a
program action. It is the reasoning behind a program action (e.g. it can tell us
if the decision on an applicant was made by the system or an evaluator)
An applicant can only have one Action Reason, one special circumstance of their application.
The Action Reasons are associated with the Program Action. Thus, applicants with the same
Program Action may have different action reasons depending on the special circumstance of their
application, admission or other program action.
Use the table below to understand the Action Reason listed.
Program
Action
Admit,
Conditional
Admit, Deny
Admit,
Conditional
Admit, Deny
Admit,
Conditional
Admit, Deny
Admit,
Conditional
Admit, Deny
Action
Reason
AD Coun 1
Description
Admission Evaluator 1 reviewed application and added a
program action to record (each number corresponds to an
evaluator, 1-9)
Admission Counselor 1 reviewed application and added a
program action to record (each number corresponds to a
counselor, 1-9)
AD Tech 1
Admissions Technical Staff has added a program action to
record (each number corresponds to a technical staff, 1 – 5)
AUTO
PeopleSoft system has added program action to record.
AD Eval 1
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Admit,
Conditional
Admit, Deny
Admit,
Conditional
Admit, Deny
FR01
Graduate admissions Front Office staff has added a
program action to record (each number corresponds to a
front office staff, 1 – 2)
MG01
Admissions Management staff has added a program action
to record (each number corresponds to a manager, 1 – 2)
2.3 Evaluation Status (Eva Stat)
KEY DEFINITION
TERM/ACRONYM
Checklist
Student Self Service
DEFINITION
List of required or requested items attached to an application to
inform applicants of missing information and guide workflow.
This is the “front end” of PeopleSoft where students can view their
records from applicant to alumni. It includes self service options, to
do lists, application status, registration and much more.
Application evaluation status is used, in conjunction with other data fields in PeopleSoft, to drive
the automated admission process.
Each status has a specific definition that lets the user know the stage of the evaluation process
the applicant is in.
There is an Evaluation Date (Eval Dt) listed, indicating the date in which the evaluation status was
changed on the application.
Moving through the automated evaluation process happens nightly, therefore there may be
statuses listed that are unlikely to see on an applicant (these are just intermediate steps in the
nightly automated process).
Use the table below to understand the meaning of the evaluation status listed.
Evaluation Status
Received
In Progress
Description
Application has been received and
applicant checklist items (to dos) are
being added.
Applicant checklist items have been
added to application and applicant is
submitting required documents to
complete checklist. Checklist items are
Message in Self Service
Application is being reviewed by the
Graduate College.
Application is being reviewed by the
Graduate College.
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listed on Student Self Service.
Pre-evaluation
Ready to Evaluate
Committee
In Review
Decision
Final Review
Final
Review
Appeal Committee
Applicant checklist items are complete
meaning the applicant has submitted all
required documents and application is
considered “complete.” Evaluation
codes are being identified and added to
the applicant’s evaluation page.
PeopleSoft is evaluating application
(looking at the materials in the system
and making decisions based on metrics
established during set up) and an
overall score is being generated.
Application has evaluated and need
additional review. Application is pushed
out to necessary staff, evaluators or
committee for review of application
materials.
Department has made a decision and
application has been routed back to
Graduate College for final processing
Admission decision has been made and
verified (may be conditional or tentative)
– Admitted student checklist is created
for applicant. Checklist items are listed
in Student Self Service
Admitted student checklist is completed
and application is ready for final review.
Final decision has been made, this is
the endpoint for application evaluation.
This means the applicant has submitted
a final transcript and the evaluation of
that transcript and other materials, if
necessary, indicate the Program Action
and Program Status on the application
is complete and final.
Application needs to be reviewed
manually by an admissions or
evaluation staff member.
Application has been denied and
moved to appeal committee for further
review. Applicant must request their
application be forwarded to an appeals
committee.
Graduate College application checklist
complete.
Graduate College evaluation in
process..
Forwarded to Department for review.
Department recommendation sent to
Graduate College.
A decision has been made.
Admit checklist items have been
completed.
A final decision has been made and
checklist items have been completed.
Appeal received and under review.
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