Document 2850488

Table of Contents
Embassy Suites Floor Plans.............................2
Western Roundup 201 5
Featured Speakers............................................3
Embassy Suites Downtown Convention Center
1 420 Stout Street
Denver, CO 80202
Pre-Conference Agenda...................................6
Conference Agenda..........................................7
Vendors............................................................22
Western Roundup is a joint conference of:
Tour Descriptions............................................23
Conference of Intermountain Archivists
Northwest Archivists
Society of California Archivists
and
Society of Rocky Mountain Archivists
1
Where to Go
2
Featured Speakers
Patricia Limerick, Center of the American West
Patty Limerick is the Faculty Director and Chair of the Board of the Center of
the American West at the University of Colorado, where she is also a Professor
of History. Limerick has dedicated her career to bridging the gap between
academics and the general public and to demonstrating the benefits of applying
historical perspective to contemporary dilemmas and conflicts.
Limerick was born and raised in Banning, California, and graduated from the
University of California at Santa Cruz in 1972. She received her Ph.D. in
American Studies from Yale University in 1980, and from 1980 to 1984 she
was an Assistant Professor of History at Harvard. In 1984, Limerick moved to
Boulder to join the History Department of the University of Colorado, where
she was promoted to tenured Associate Professor in 1987 and to Full Professor
in 1991. In 1985 she published Desert Passages, followed in 1987 by her bestknown work, The Legacy ofConquest, an overview and reinterpretation of
Photo by Honey Lindburg
Western American history that has stirred up a great deal of both academic and public debate. In 2012 she
published A Ditch in Time: The City, the West, and Water, a history of water in Denver. Limerick is also a
prolific essayist, and many of her most notable articles, including “Dancing with Professors: The Trouble with
Academic Prose,” were collected in 2000 under the title Something in the Soil.
Limerick has received a number of awards and honors recognizing the impact of her scholarship and her
commitment to teaching, including the MacArthur Fellowship (1995 to 2000) and the Hazel Barnes Prize, the
University of Colorado’s highest award for teaching and research (2001). She has served as president of
several professional organizations, advised documentary and film projects, and done two tours as a Pulitzer
Nonfiction jurist, as well as chairing the 2011 Pulitzer jury in History. She regularly engages the public on the
op-ed pages of local and national newspapers, and in the summer of 2005 she served as a guest columnist for
The New York Times. Limerick is also known as an energetic, funny, and engaging public speaker, sought
after by a wide range ofWestern constituencies that include private industry groups, state and federal
agencies, and grassroots organizations.
Limerick has served as President of the Organization ofAmerican Historians, American Studies Association,
the Western History Association, and the Society ofAmerican Historians, and as the Vice President of the
Teaching Division of the American Historical Association, where she co-wrote a successful proposal to the
Lumina Foundation, on “tuning” (as in tuning up an orchestra) the historical profession’s teaching efforts. She
is currently the President of the Organization ofAmerican Historians.
In 1986, Limerick and CU Law Professor Charles Wilkinson founded the Center of the American West, and
since 1995 it has been her primary point of affiliation. During her tenure, the Center has published a number
of books, including the influential Atlas of the New West (1997), and a series of lively, balanced, and to-thepoint reports on compelling Western issues, including "What Every Westerner Should Know About Energy"
(2003), "Cleaning Up Abandoned Hardrock Mines in the West" (2006), and "What Every Westerner Should
Know About Energy Efficiency and Conservation" (2007). The Center’s film, The Lover’s Guide to the West,
offering counseling to the American public on its “troubled relationship with fossil fuels,” debuted on Rocky
Mountain PBS in April 2010. Limerick and Center staff are currently working on several projects, including a
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book about the role of the Department of Interior in the West, based on the “Inside Interior” series of
interviews hosted by the Center between 2004 and 2006. Under her leadership, the Center of the American
West serves as a forum committed to the civil, respectful, problem-solving exploration of important, often
contentious, public issues. In an era of political polarization and contention, the Center strives to bring out
“the better angels of our nature” by appealing to our common loyalties and hopes as Westerners.
Dr. Limerick will be delivering the Western Roundup 2015 Plenary Address on Thursday morning (see page 7
for more details).
Thomas Andrews, University of Colorado Boulder
Thomas G. Andrews specializes in the social and environmental history of the
Rocky Mountain West. The recipient of grants from the U.S. Environmental
Protection Agency, The Huntington Library, the National Endowment for the
Humanities, the American Council of Learned Societies, and other
organizations, he has authored prize-winning articles on assimilation and
native resistance in federal day schools for Native American children;
intercultural conflict and cooperation between Hispanos and Native Americans
on the southern Colorado frontier; and the erasure of labor from Colorado’s
leisure landscapes in the late nineteenth and early twentieth centuries.
Andrews’ first book, Killing for Coal: America’s Deadliest Labor War
(Harvard University Press, 2008), constitutes the first full-fledged
environmental history of labor struggle. Taking as its point of departure the
spiraling violence between coal miners and mining companies during the
Ludlow Massacre and Colorado Coalfield War of 1913-14, the book probes the
origins of fossil fuel dependency in the American West, the role of workplace environments in shaping mine
worker solidarity, and the coalescence of migrant laborers from more than thirty nations into a militant
fighting force. Killing for Coal has been awarded the George Perkins Marsh Prize by the American Society for
Environmental History, the Vincent DeSantis Prize from the Society for the History of the Gilded Age and
Progressive Era, the Caroline Bancroft Prize in Western history from Denver Public Library, the Bancroft
Prize from Columbia University, and other honors.
Andrews’ next book is An Animal’s History ofthe United States (under contract with Harvard). He is
passionate about educating current and future history teachers, whether through CU programs or Teaching
American History grant workshops. He is a regular presenter for the National Center for History Education
(NCHE), and has also been involved with the National Center for History in the Schools and the National
History Education Clearinghouse. Born and raised in Boulder, Andrews lives in Denver with his wife and his
son, Santiago, and daughter, Fiona.
Dr. Andrews will be delivering the Western Roundup 2015 All-Attendee Luncheon Address on Thursday
afternoon (see page 8 for more details).
4
Pre-Conference Agenda
Registration
Crestone Foyer
Wednesday, May 27, 201 5
Pre-Conference Tours
7:30AM - 9:30AM
11 :30AM - 1 :30PM
Registration will be open from 7:30 to 9:30 and
11:30 to 1:30 for Pre-Conference Workshop
attendees.
Workshop 1
Aspen Room
Advance registration required.
1:15PM - 2:30PM Colorado State Capitol
1420 Stout Street
Half-Day Workshop
8:00AM - 1 2:00PM
1:30PM - 3:00PM Colorado State Archives
1313 Sherman Street
Primary Source Literacy in Action:
Techniques to Transform Your Show and Tell
• Anne Bahde, Oregon State University
Libraries and Press
• Heather Smedberg, UC San Diego Library
• Mattie Taormina, Stanford University
Workshop 2
Aspen Room
2:00PM - 2:45PM Denver Public Library
AND
Western History/Genealogy
3:00PM - 3:45PM Department
10 West 14th Avenue Parkway
Half-Day Workshop
1 :00PM - 5:00PM
2:00PM - 2:45PM History Colorado Center
AND
1200 Broadway Street
Legal and Ethical Issues in Archives
• Sarah S. "Sue" Hodson, The Huntington
Library
Workshop 3
Crestone A
2:00PM - 3:30PM University of Denver Special
Collections
Anderson Academic Commons
2150 East Evans Avenue
Full-Day SAA Workshop
9:00AM - 5:00PM
Arrangement and Description of Electronic
Records - Part I (DAS)
Workshop 4
Crestone B
2:30PM - 4:30PM Phil Goodstein, Capitol-area
walking tour
Departs from Embassy Suites
Full-Day SAA Workshop
9:00AM - 5:00PM
Rights and Permissions: Policies for
Reproduction and Reuse ofArchival Holdings
For tour descriptions please refer to page 23.
Organization Meetings
1:00PM - 4:00PM SCA Board Meeting
Rexford SCA Board Members only
4:00PM - 5:00PM SCA Leadership Meeting
Crystal Ballroom All SCA members are invited
A and encouraged to attend this
meeting of the SCA Board with
Committee chairs and others.
5
Conference Agenda
Registration
Crestone Foyer
Thursday, May 28, 201 5
Vendor Exhibits and Posters
7:30AM - 2:00PM
Crestone Foyer
Colorado Reception Area
Registration will be open from 7:30 to 2:00 for all
conference attendees.
Welcome & Plenary Address
Crystal Ballroom
Vendor Exhibits and Posters
Vendor Exhibit Hall open 8:00-5:00 (Click here
for a full list of vendors)
Posters available for viewing 8:00-5:00 (see
Friday's schedule for full list of posters)
9:00AM -1 0:1 5AM
The Holdings of a Pack Rat: Exploring the
American West through the "Limerick Archive"
In this talk, Patty Limerick will draw on various
original documents she has squirreled away over a
lifetime. The focus will be on old letters from the
well-known and accomplished (Norman Maclean,
Wallace Stegner, Carey McWilliams, etc.). While the
speaker will invest a little time in lamenting the
digital revolution, she will not fight the fact that
email has been far from a complete failure in
delivering messages to treasure.
Patricia Limerick
Center of the American West
University of Colorado
Session 1
Crestone B
8:00AM - 5:00PM
1 0:30AM - 1 2:00PM
Staff from the archives, film archives, Alaska Native
Language Archives and library IT have received
training and education regarding digital preservation
and collections management. This session will
explore how each utilized their training to implement
policies or practices for handling digital collections
and digital preservation within their units. Each
speaker will present the case study of a digital
project within their area of expertise. Cases covered
will include: workflow for accessioning and
processing digital-born files in the archives;
digitization and preservation of moving images; and
digitization and management of audio recordings.
The final speaker will talk about her role as System
Administrator in overseeing the management and
protection of electronic records and digital
collections. Learn how members of one institution
implemented digital-preservation techniques in a
variety of real-world situations fraught with
technological hurdles and ever-tightening budgets.
Corralling Digital Chaos: Case Studies in
Digital Preservation from the Far North
• Rachel Seale, Alaska and Polar Regions
Collections and Archives, Elmer E.
Rasmuson Library, University ofAlaska
Fairbanks
• Angela Schmidt, Alaska and Polar Regions
Collections and Archives, Elmer E.
Rasmuson Library, University ofAlaska
Fairbanks
• Stacey Baldridge, Alaska Native Language
Archive, Elmer E. Rasmuson Library,
University ofAlaska Fairbanks
• Jeannette Altman, Elmer E. Rasmuson
Library, University ofAlaska Fairbanks
This panel will present case studies on the methods
by which four different units in the Elmer E.
Rasmuson Library have addressed digital
preservation and digital collections management.
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Conference Agenda
Session 2
Aspen Room
Thursday, May 28, 201 5
1 0:30AM -1 2:00PM
Archivists have become increasingly interested in
documenting groups that have been erased, hidden or
ignored in the historical record. This panel will
address theoretical problems and provide innovative
ideas for creating and managing collections on
groups that have few traditional sources. The
speakers will discuss methods for building
documentation including digital exhibits, oral history
recordings, participatory community archiving and
digital publishing projects. Examples from
collections centered on the experiences of Native
American students, medical patients, multi-cultural
performing arts groups and others will be presented.
Unrecorded/Uncollected: New Approaches to
Documenting Under-Represented Groups
• Maija Anderson, Oregon Health & Science
University
• Natalia Fernández, Oregon State University
• Eva Guggemos, Pacific University
• Jennifer O'Neal, University of Oregon
Session 3
Crestone A
1 0:30AM - 1 2:00PM
In this session, students will discuss their
experiences curating exhibits in libraries and
archives while also attending school and/or working
in the field. Three participants from varied
institutions will speak to their specific experiences
curating exhibits from the research to the installation
stage. Curation in the physical and digital realms
allows students to integrate their academic
backgrounds with archival practice, and helps them
gain skills in research, writing, interpreting
manuscripts and artifacts, graphic and web design,
and public outreach. This work enriches their
approaches to the traditional archival skills of
processing, cataloging, and reference. As a result,
students develop a unique perspective on archival
practice.
Student Curators: Exhibiting Narratives From
Special Collections and Archives
• Crystal Rodgers, Oregon Health & Science
University
• Laura Cray, University ofWisconsin-Milwaukee
• Seonaid Valiant, Newberry Library
• Max Johnson, Oregon Health & Science
All-Attendee Luncheon
Crystal Ballroom
1 2:1 5PM - 1 :45PM
Tracking Animals into the Archives
Thomas Andrews
Associate Professor of History
University of Colorado Boulder
7
Thomas Andrews, associate professor of history at
CU-Boulder and author of the Bancroft Prizewinning Killing for Coal: America's Deadliest Labor
War, as well as the forthcoming Coyote Valley: Deep
History in the High Rockies, explores the challenges
and rewards of expanding our historical gaze to
encompass non-human animals.
Conference Agenda
Session 4
Aspen Room
Thursday, May 28, 201 5
2:00PM -3:30PM
By taking a "holistic" approach to acquisitions,
appraisal and community engagement, they
succeeded in streamlining workflows, reaching new
customers, and collaborating in innovative ways.
How'd they do it? They reexamined their processes.
Traditional archival practices of acquisitions and
appraisal were adjusted to increase donor
participation and simplify the process to save staff
time. They reached out to a new segment of library
users by creating the Time Travel Trunk to engage
children. The project yielded a custom trunk that
delivers activities and facsimile historical materials
to 25 library branches across Denver. They adopted a
more collaborative approach to their work by hosting
workshops to educate library employees about their
resources and revised their volunteer/intern program.
They encouraged staff to create content online and
partnered with donors, educators, and organizations
on exhibits and curricula projects.
Holistic Archives: New Ways to Connect with
Customers, Donors and Each Other
• Jim Kroll, Denver Public Library
• Jamie Seemiller, Denver Public Library
• Abby Hoverstock, Denver Public Library
• Katie Rudolph, Denver Public Library
Do you ever ponder the question "why are we
doing this?" Is the changing demand for your
services out of balance with your resources? The
Denver Public Library's Western
History/Genealogy staff present a session on their
experience reexamining what they do.
Session 5
Crestone B
2:00PM - 3:30PM
Archivists That are Brewin' it for Themselves:
Archivist/Historians
We will present four research projects:
• Local history in Brea, California – how a simple
research project developed into public history
for a city's residents
• Local history in Denver – the challenges of
publishing local history
• Business history of a photograph company –
how did the photos get distributed
• Business history of hops and brewing – adding
"researcher" to the archivist resume
• Michael Wurtz, University of the Pacific,
Stockton
• Leigh Gleason, University of California,
Riverside
• Tiah Edmunson-Morton, Oregon State University
• Steve Fisher, University of Denver
• Stephanie George, California State University
Fullerton
This session will not only reveal some history to
attendees, but also provide a space to share and
discuss the opportunities and challenges of the
archivist/historian.
Archivists stand by dutifully while they watch
historians come into their repositories and do
research using the collections that they administer.
However, our inner historian occasionally tugs on a
thread of the past, and as a result, archivists
sometimes end up doing, or in this case brewing,
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Conference Agenda
Session 6
Thursday, May 28, 201 5
2:00PM -3:30PM
Crestone A
Though the call and enthusiasm for data-based
assessments in information-related fields has been
gaining traction for some time, there is a gap
between that interest and the practical information
and examples available about implementing
assessment projects. This session begins to bridge
that gap by providing three examples of assessment
projects undertaken in archives, from start to finish.
Attendees will gain a sense of how assessment
projects could be applied to a variety of aspects of
their work and, perhaps, add insight into where an
assessment project would be most helpful. The
presenters will explain the different methods used in
their respective projects, giving the audience an idea
of how fledgling are the use of analytics in
assessment in the field. Topics will include primary
source instruction effectiveness, marketing
strategies, digitization priorities, and value of
originals post-digitization.
Baby Steps: Working Toward Best Practices in
Archival Assessment
• Margaret Hughes, University of California,
San Francisco
• Natalie Zagami-Lopez, Cal Poly Pomonia
University
• Shaula M. Stephenson, Skirball Cultural
Center and the UCLA Hammer Museum
• Ryan K. Lee, Brigham Young University
Organization Meetings
3:45PM - 5:15PM
Crestone A
CIMA Business Meeting
Rexford
NWA Board Meeting
Crestone B
SCA Members & Committees
Meeting
All SCA members are invited to
this introduction to SCA and its
activities, which also includes
SCA's election results.
Everyone at the meeting has a
chance to win two free
drawings for a one-year SCA
membership. Committee
meetings will follow, which
also makes this a great
opportunity to check out
possible committees to join.
SRMA Business Meeting
Aspen Room
9
Conference Agenda
Open Finding Aids Discussion
All-Attendee Reception
Hosted by Merrilee Proffitt, OCLC Research and
Jodi Allison-Bunnell, Orbis Cascade Alliance.
Join us at the Denver Public Library, Western
History Genealogy Department for the All-Attendee
Reception, mosey on up to Level Five to enjoy hors
d'oeuvres and drinks. The department, designed by
Michael Graves, features an extensive western art
and special collection. The Gates Western History
Reading Room houses the signature piece of the
library's interior: a two-story Colorado-inspired
wooden structure known as the "Spirit of the West."
Lobby Level Lounge
4:00PM -5:00PM
Scholars, aggregators, networks, consortia and
others need to determine terms of use and reuse for
archival metadata reliably and efficiently, in order to
consume and use finding aid metadata for research
and discovery. Terms of use and reuse for finding aid
metadata (by which we mean descriptions of
archival collections, represented in the form of
finding aids) are rarely available, but when they are
they can be ambiguous or overly restrictive.
OCLC Research is working with archival
community members on a scoped effort to produce
guidelines for terms of use and reuse of finding aid
metadata. Please join us for a review of work to
date, and a discussion that will help us understand
your issues as contributors to finding aid
aggregations such as the OAC and NWDA, and as
individual repositories.
For more information, please see:
http://www.oclc.org/research/themes/researchcollections/finding-aid-metadata.html?urlm=168996
Denver Public Library
6:30PM -8:30PM
Location: Denver Public Library, Western
History/Genealogy Department, 5th floor
10 West 14th Avenue Parkway, Denver, CO 80204.
Please enter the East Entrance on Broadway
10
Conference Agenda
Registration
Crestone Foyer
Friday, May 29, 201 5
Archival and Library Authorities: Historical
Foundations of Conflicting Documentation
Models
8:00AM - 1 0:30AM
Registration will be open from 8:00 to 10:30 for
all conference attendees.
Poster Sessions
Crestone Foyer
• Cory Nimer, Brigham Young University
9:00AM - 1 0:00AM
Match that Photo! Embracing Analog Methods to
Enhance Digital Collections
Files Gone Wild! Do You Know Where Your
Rogue Files Are?
• Erin Passehl-Stoddart, University of Idaho
• Bevery Allen, Colorado State University-Pueblo
• Karen Terrell Pardue, Colorado State UniversityPueblo
Assessing the Strategic Credibility of Special
Collections and Archives Departments
Voices from the Past: Oral Histories in Utah
Archives
• Rick Stoddart, University of Idaho
• Erin Passehl-Stoddart, University of Idaho
• Amber D'Ambrosio, Dixie State University
• Sarah Langsdon, Weber State University
• Paula Mitchell, Southern Utah University
Documenting the Radical Right
• Danielle Scott Taylor, Hoover Institution,
Stanford University
Documenting Planetary Science at the University
ofArizona
People, Planning, Pizzazz: Creating a Successful
Exhibit
• Maurita Baldock, University ofArizona
• Ruth Vondracek, Oregon State University
Wrangling Help Way Out West: Creative Ideas
for Tackling Processing Backlogs
Louie's Legacy: The North Quad QR Code
Project
• Anne Foster, Yellowstone National Park Archives
• Francis Shawn Bawden, Yellowstone National Park
Archives
• Jodie Foley, Montana Historical Society
• Anneliese Warhank, Montana Historical Society
• Todd Welch, Northern Arizona University
Is Your Website Archived or Backed Up?:
Understanding Web Archiving and Preservation
Social Media, Social Memory: The Importance of
Web 2.0 Inclusion in University Archives
• Maria LaCalle, Internet Archive
• Scott Reed, Internet Archive
• Carolina Hernandez, University ofWisconsinMadison
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Conference Agenda
Session 7
Crestone B
Friday, May 29, 201 5
1 0:00AM -11 :30AM
Presenters will discuss how they have evaluated (or
presently evaluate) their organization's services in
this area and how they plan to move forward with
improvements. How does one balance resource
constraints with the expectations of long term digital
preservation? How do digital preservation efforts
start, and how do they evolve to changing
conditions? This session discusses digital
preservation through the lens of four institutions at
different stages of implementation and adjustment.
Through the presentation and discussion of these
projects, participants will better understand how to
evaluate their own organization's digital preservation
capabilities, ranging from the technical to the
administrative components, and to begin addressing
possible shortcomings or needed improvements.
Evaluating and Deploying Digital Preservation
Systems
• Robert Dirig, Art Center College of Design
• Kathleen Legg, National Center for Atmospheric
Research
• Lisa Miller, Hoover Institution Archives
• Walker Sampson, University of Colorado Boulder
Analyzing and evaluating the digital preservation
services at one's institution can be a difficult and
daunting task; planning and deploying new
methods or systems as a result of such investigation
can be equally fraught.
Session 8
Crestone A
1 0:00AM -11 :30AM
This presentation will explore how to use in-reach,
outreach, and networking efforts to build bridges
within institutions and with the communities we
serve, overcome the geographical distances that
separate us, and graph new or transplanted
colleagues into the strong archival community in the
West. We will discuss how to prioritize strategies for
being active in our communities in order to invite
community members into the archives. We will also
emphasize specific outreach activities including:
professional outreach with our fellow archival
colleagues, becoming archival ambassadors to
smaller/non-profit archival institutions, bilingual
finding aids and promoting our multicultural
collections, and outreach through social media.
Discussion will include a realistic framework on
how to assess in-reach, outreach, and professional
networking needs and activities within an individual
institution or community so that institutions can
prioritize these needs and create action plans. We
will also share our successes and struggles, and how
we assess the outcomes of new strategies.
Building Bridges in the Archives: Outreach
Strategies that focus on Collaborations,
Promotion, and Accessibility
• Caitlin Lampman, Arizona Historical Society
• Laura Hoff, Arizona Historical Society
• Lizeth Zepeda, Arizona Historical Society
12
Conference Agenda
Session 9
Aspen Room
Friday, May 29, 201 5
1 0:00AM -11 :30AM
Representatives from the IMLS-funded L.A. as
Subject (LAAS) Residency program will share
lessons learned from the one of the nation's first
archives residency programs. Since November 2014,
the University of Southern California, the Autry
National Libraries and Archives, and California State
University, Northridge, have partnered to host and
mentor three recent MLIS graduates (Residents),
who rotate among LAAS member sites, applying
SAA Archival Continuing Education components to
make local collections accessible. The Residents
work with collections held in different sectors of the
community, from local historical societies to large
universities. The three Residents and two of their
Mentors will describe the highlights and challenges
of piloting a first-of-its-kind residency program.
Resident Archivists: the L.A. as Subject
Experience
• Liza Posas, L.A. as Subject Project Coordinator
• Claude Zachary, University of Southern
California
• Kelsey Knox, California State University,
Northridge
• Rachel Mandell, Autry National Center of the
American West
All-Attendee Awards
Luncheon
1 2:00PM -1 :30PM
Crystal Ballroom
The awards luncheon will recognize individuals or
institutions from NWA and SCA that have
demonstrated extraordinary support to the archival
profession. Also, CIMA will be introducing their
new Life-Time Achievement Award.
Session 1 0
Aspen Room
1 :45PM -3:1 5PM
State of the State Archives
• Jeff Kintop, State Archivist, Nevada State Library
and Archives
• Patricia Smith-Mansfield, Director/State
Archivist, Utah State Archives and Records
Service
• Michael Strom, State Archivist and Archives
Manager, Wyoming State Archives
• George F. Orlowski, State Archivist, Colorado
13
All state archives are not the same. While many state
constitutions and early statutes established
requirements to make and keep records of
government, the first state archives in the eastern
states were not established until the first decade of
the twentieth century. Western states had to wait
until mid-century. While they are all located within
state government they are as different as the states
themselves. Utah and Colorado’s state archives were
established in the department of administration,
Wyoming’s under Wyoming State Parks and Cultural
Resources, and Nevada’s has been shuffled from the
Secretary of State to the State Library to a
department of cultural affairs and finally to a
department of administration. While State Archives
are universal in their mission to preserve and provide
access to their respective state’s permanent, vital,
and historical records, they differ in their specific
responsibilities, levels of funding, primary users and
programs. In this session, four western state
archivists from Nevada, Utah, Colorado, and
Wyoming will describe their purpose, programs and
current trends in funding and operations.
Conference Agenda
Session 11
Crestone B
Friday, May 29, 201 5
1 :45PM -3:1 5PM
Aggregations of digital content and finding aids first
emerged in the late 1990s and early 2000s and
included the Online Archive of California,
Calisphere, and Northwest Digital Archives, along
with many subject-based aggregations. With the
emergence of the Digital Public Library ofAmerica,
questions around aggregation, context for digital
objects, and the place of the subject-based
aggregation are once again at the forefront for
archivists, curators, and other managers of cultural
heritage objects. This session will explore three
collaborative projects that are exploring new ways of
aggregating and presenting digital objects and
metadata for end users. Projects represented include
special foci on user feedback, providing context for
digital objects, user contributed content, and
approaches to the curation continuum.
Collection Roundup: Aggregations of Digital
Content and Metadata
• Leigh Grinstead, LYRASIS
• Jodi Allison-Bunnell, Orbis Cascade Alliance
• Sherri Berger, California Digital Library
• Sam Meister, University of Montana
Session 1 2
Crestone A
1 :45PM -3:1 5PM
Students in the Archives: Collaborations and
Partnerships for Developing Student Research
Skills and Fostering Future Archivists
• Sue Luftschein, University of Southern California
• Gwen E. Granados, The National Archives at
Riverside
• Cyndi Shein, University of Nevada, Las Vegas
• Chris Marino, University of California, Berkeley
• Michaela Ullmann, University of Southern
California
"Students in the Archives" will present the
experiences of four archivists/special collections
librarians who work with students in their
repositories. Each of the presenters has created,
developed, or established unique and interesting
ways of increasing student involvement with primary
sources and as a result, information and primary
source literacy in the next generation of potential
scholars and historians. Each of the presenters has
also, through the activities that will be described,
developed unique solutions to issues surrounding
outreach and accessibility of processed and
unprocessed materials, and developed avenues of
communication that enhance the content and thus the
usefulness of archival collections already in their
care.
14
Conference Agenda
Session 1 3
Crestone A
Friday, May 29, 201 5
3:30PM -5:00PM
More than Just Potatoes: Highlights from the
Archives of Idaho
• Erin Passehl-Stoddart, University of Idaho
• Michal Davidson, Idaho State Archives - Idaho
State Historical Society
• Ellen M. Ryan, Idaho State University
• Dulce L. Kersting, Latah County Historical
Society
• Devin Becker, University of Idaho
• Gwyn Hervochon, Boise State University
Iowa? Ohio? Idaho? Oh…that's the one with the
potatoes, right? Idahoans often lament that our state
is consistently confused with states of the mid-west
or dismissed as a part of the country without all
that much to offer.
Session 1 4
Aspen Room
This session gathers archivists from throughout the
Gem State--from both academic settings and
historical societies--to share the variety and richness
of our heritage represented by our archival resources.
Panelists have selected favorite collections from
their respective institutions that highlight Idaho's
distinctive--and often surprising--history.
Presentations will include recent innovative projects
that are making our collections accessible to
audiences beyond our borders for the first time.
What does "the Musical Poem Recorder of Cascade,
Idaho" have to do with Oregon and California? Ever
wondered about America's first "mail order religion"
and where it all started? The session ultimately
spotlights the connections our collections make with
surrounding regions and how our resources
contribute to the larger conversation of "Archives of
the West"—all rooted (yes, like a potato) in Idaho.
3:30PM -5:00PM
Using Technology to Teach Primary Source
Research Skills
• Ellen Jarosz, California State University,
Northridge
• Steve Kutay, California State University,
Northridge
• Thomas Long, California State University, San
Bernardino
• Julie Thomas, Sacramento State University
Panel members will discuss how the use of
technology has increased the efficacy of primary
source instruction to post-secondary students.
One of the panelists will focus on a pilot project that
employs flipped learning pedagogy. Students are
required to view a series of brief video screen
tutorials before class. Hands-on assignments and
anonymous polling are used during the class period
to assess the students' comprehension of the
complexities of primary source research. In another
pilot project, a panelist was prompted to consider
new ways of delivering and integrating primary
sources in the classroom with an emphasis on critical
thinking as a learning outcome. Instructional tools
accessed through a single interface were created to
allow teaching faculty to provide context, create
assignments, and elucidate how primary sources are
available in a myriad of physical and virtual
locations. The third speaker will present on the
evolution of his courses in the fields of archival
practices and archival management, focusing on
instruction of digitization and digital cataloging.
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Conference Agenda
Friday, May 29, 201 5
Session 1 5
3:30PM -5:00PM
Crestone B
Collaboration between Tribal and Non-Tribal
Organizations: Sharing Expertise, Knowledge,
and Cultural Resources
• Jennifer O'Neal, University of Oregon
• Elizabeth Joffrion, Western Washington
University
• Steven Bingo, Washington State University
• Natalia Fernández, Oregon State University
Collaborations between tribal and non-tribal
organizations bring diverse communities together
to educate and learn, address misinterpretations of
the past, and to share cultural resources and
knowledge.
Tour
3:30PM -5:30PM
In this session, attendees will gain an understanding
of the collaborative process between tribal and nontribal organizations based upon a research project
that explored how successful partnerships between
tribal and non-tribal institutions are initiated,
developed, and maintained. Then, attendees will
learn about the opportunity to take action and
become a part of the Sustainable Heritage Network
(SHN), a project that promotes collaborative
stewardship by encouraging its members to work
together by providing each other digitization and
preservation assistance. This session is open to
attendees who wish to learn more about the
collaborative process between tribal and non-tribal
institutions, who have collections pertaining to tribal
communities, and who would like to begin or expand
their outreach efforts and relationships between
tribal and non-tribal institutions.
Tom Noel, beer history walking tour
Departs from Embassy Suites
Please refer to page 23 for tour description.
New Member
Reception
Organization Meetings
5:15PM - 6:15PM
SCA Board Meeting and
Silverton 1
Wrap-Up
SCA Board Members only
Rexford
SRMA Board Meeting and
Wrap-Up
SRMA Board Members only
Crestone B
Native American Collections
Roundtable
6:00PM - 7:00PM
Crystal Ballroom CIMA Awards Reception
C
Recognizing the recipients of the
CIMA Life-Time Achievement
Award and the CIMA Service
Award.
6:1 5PM -8:00PM
Atrium Alcove
All new members to CIMA, NWA, SCA, and SRMA
are invited to the New Member Reception. It will be
a great way to meet new people, discuss the Western
Roundup, and talk shop with other archivists.
16
Conference Agenda
NWA Business
Meeting/Breakfast
Saturday, May 30, 201 5
7:30AM - 8:30AM
Crystal Ballroom C
Session 1 6
Crystal Ballroom B, C
Registration
Crestone Foyer
8:00AM - 9:00AM
Registration will be open from 8:00 to 9:00 for all
conference attendees.
9:00AM - 1 0:30AM
Implementing ArchivesSpace: Challenges and
Solutions
• Kevin Clair, University of Denver
• J. Gordon Daines III, Brigham Young University
• Laurel McPhee Dougherty, University of
California, San Diego
• Elizabeth G. Dunham, Arizona State University
• Margaret Hughes, University of California, San
Francisco
• Karla Irwin, University of Nevada, Las Vegas
• Sue Luftschein, University of Southern California
• Rebecca Fenning Marschall, University of
California, Los Angeles
• Kate Tasker, University of California, Berkeley
• Emily Vigor, University of California Berkeley
In September of 2013 ArchivesSpace, the newest
open source collection management application, was
released. Since its launch libraries and archives of all
sizes have taken on the challenge of implementation.
Whether implementation involves workflow
redesign, data standardization, dealing with legacy
data or some other unforeseen surprise, archivists
have needed to address their practices, processes,
and procedures in light of this new archival
management product. This lightning session will
focus on the various technical stages, approaches,
and tools used by the speakers at their respective
institutions during the implementation of
ArchivesSpace. The session will address changes to
collection management policies because of the new
application, ifArchivesSpace is effective at
managing collection information, and how the
application is helping institutions better enhance user
access and discovery to their archival collections.
Lessons learned and plans for the future will also be
discussed. Attendees will walk away from the
session with ideas and strategies on how to define
requirements, goals, and objectives for their own
implementation ofArchivesSpace.
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Conference Agenda
Session 1 7
Crestone A
Saturday, May 30, 201 5
9:00AM - 1 0:30AM
Making the Past Accessible: Improving Access
to Oral Histories at the University of Utah
• Jessica Breiman, University of Utah
• Julia Huddleston, University of Utah
• Leighton Quarles, University of Utah
Oral histories are an invaluable resource to
researchers, offering firsthand accounts of local
history from a wide variety of individuals.
Session 1 8
Crestone B
The J. Willard Marriott Library at the University of
Utah has a robust oral history program, with over 32
projects spanning 125 linear feet with topics as
varied as the first transcontinental railroad to the
Occupy Wall Street movement. Unfortunately, as
with any oral history program, providing access has
not been without its challenges. Issues have included
interviews that have inadequate waivers, missing
final drafts, nonexistent transcriptions, and
mismatched audio and transcripts. Moreover,
providing online access presented privacy, ethical
and copyright concerns. By working collaboratively
with the American West Center, legal counsel, and
IT services, the library has been able to overcome
these challenges in order to provide improved access
to our oral history collections. In this session our oral
history team will explore the above problems and
present the solutions that have enabled the
University to provide more complete access to these
one-of-a-kind treasures.
9:00AM - 1 0:30AM
Colorado River People: White Collar
Visionaries and Blue Collar Workers
• Linda Vida, Vida Consulting
• Patty Rettig, Colorado State University
• James Kichas, Utah State Archives and Records
Service
• David Keller, Metropolitan Water District of
Southern California
As much of the Western United States suffers from
the effects of widespread drought, it seems wise to
look at those who built the delivery infrastructure
for Colorado River water.
This session will examine those who first started
various water projects such as William Mulholland
and W.B. Mathews, as well as little known folks like
Nurse Betty Runyen, mechanic Al Preston, and
anonymous folks like African-American cooks and
transport workers. Lawyers, engineers, and
municipality managers all had a role in the vast
system many in the West rely on today, and their
archival materials reveal their lives to us. In fastpaced PowerPoint presentations, three presenters
from California, Colorado, and Utah offer varying
accounts of individuals associated with their states'
Colorado River projects. Panelists will feature
digital photographs in an effort to place a face with
both the known and unknown participants in these
large-scale water infrastructure projects. Panelists
will also provide time for audience participation and
for questions about access to collections.
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Conference Agenda
Session 1 9
Crystal Ballroom B, C
Saturday, May 30, 201 5
1 0:45AM - 1 2:1 5PM
From Here to Eternity: NAU's Investigation and
Analysis for Digital Repository Trustworthiness
• Kelly Phillips, Northern Arizona University
• Todd Welch, Northern Arizona University
• Peter Runge, Northern Arizona University
In an effort to assess the trustworthiness of its
digital repository, Northern Arizona University as
Cline Library performed an internal audit of all
associated policies, procedures, and processes that
support and make possible the accession, ingest,
storage, preservation, and access of the archives as
digital content. The investigation, and resulting
report, used the Audit and Certification of
Trustworthy Digital Repositories standard and
checklist (ISO 16363:2012)
Session 20
Crestone A
to collect and examine evidence, record findings and
observations, and report on the results and
recommendations for each area where compliance
would be required to achieve external certification.
These areas include organizational infrastructure,
digital object management, and technical and
security risk assessment. Each speaker will address
a different area of the report to summarize the
findings of the self-audit, discuss proposed
recommendations, and provide an update on the new
developments since the report came out in Spring
2014 to improve the trustworthiness of the digital
archives and establish a solid foundation and
framework for the new institutional repository to be
managed by Special Collections and Archives.
1 0:45AM - 1 2:1 5PM
Across the West archivists in academic intuitions are
often given faculty status requiring them to
participate in a campus-wide promotion and rank
advancement process. In this session a multi-state
panel will discuss the challenges, benefits, and
disadvantages archivists face by having or not
having faculty status. Included in the conversation
will be the measurements for advancement, the
expectations of job performance, demands of
scholarship, and the role of service. Panelist will also
share their unique insight and offer advice for being
successful in the tenure process.
Tenure: Challenges and Strategies for Archivists
• Caitlin R. Wells, New Mexico State University
• Daniel Davis, Utah State University
• Jay Trask, University of Northern Colorado
• Tom Sommer, University of Nevada, Las Vegas
• Trevor Alvord, Brigham Young University
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Conference Agenda
Session 21
Crestone B
Saturday, May 30, 201 5
1 0:45AM - 1 2:1 5PM
Unusual Collections in Unexpected Places:
Zines, beats and Bukowski in Western Archives
• Maurita Baldock, University ofArizona
• Bradford Cole, Utah State University
• Sue Hodson, The Huntington Library
• Trent Purdy, University ofArizona
The purpose of this session is to discuss the
holdings of small press and self-publishing archival
collections as well and discuss why acquiring these
types of collections are important to diversifying
archival holdings. Speakers will examine in depth
the verities of unique publishing methods
employed by these publishers, as well as the unique
communities of collectors and enthusiasts that
support them.
Post-Conference Tours
1:30PM - 2:45PM Brown Palace Hotel
321 17th Street
1:30PM - 3:00PM Denver Performing Arts
Complex
AND
2:00PM - 3:30PM Speer Boulevard and Araphoe
Street
1:30PM - 3:30PM Tom Noel, beer history
walking tour
Departs from Embassy Suites
3:00PM - 4:00PM Molly Brown House
1340 Pennsylvania Street
For tour descriptions please refer to page 23.
20
Vendors
Digital Revolution
University Products
Andornot Counsulting, Inc.
Next Scan, Inc.
Gaylord
Hollinger Metal Edge, Inc.
Preservation Technologies L.P.
DocuTek, Inc.
Digital Revolution
Talas Online
Crawford Media Services
21
Tour Descriptions
Colorado State Capitol
Historical tours begin on the first floor of the capitol
and discuss early Colorado history, capitol
construction, several stained glass windows,
Women’s Gold Tapestry, and Presidential portraits,
with a stop outside the Senate and House of
Representatives chambers. Discover what precious
substance is celebrated through poetry and picture in
the Headwaters State’s capitol rotunda.
Colorado State Archives
The Colorado State Archives is the legal repository
for selected historical and contemporary records and
information generated by state and local
governments in Colorado. The tour will begin in the
Archives reading room and explore some of the
fascinating holdings documenting the Centennial
State.
Denver Public Library, Western
History/Genealogy Department
The Denver Public Library is the city’s information
resource and home to the Western History/Genealogy
Department and its world-renowned special
collection. The Western History collection includes
manuscripts, photographs, books, serials, maps, civic
studies and research, audiovisual and art. The tour
will take a behind-the-scenes look at the public area
and the archives.
History Colorado Center
Interested in what happens behind the scenes at a
museum? Take a tour of the History Colorado
Center’s collections storage! Collections & Library
staff will be leading tours of their new space,
showing off unique archives, artifacts, and
photographs. Bring your questions!
University of Denver Special Collections
Founded in 1864, the University of Denver celebrated
its sesquicentennial in 2014. Special Collections,
containing historic university documents and much
more, is housed in the new Anderson Academic
Commons — the renovated Penrose Library. The tour
will visit the entire facility, focusing on the University
Archives, and have a campus tour as well.
Phil Goodstein, capitol area walking tour
The tour gathers at the Embassy Suites. Phil
Goodstein, a well-known Denver historian and tour
guide, will focus on the area around the hotel,
including the Colorado Convention Center, the fate of
Denver’s internationally renowned Opportunity
School, historic architecture, contemporary
developments, hidden tunnels, and what has occurred
on the seamy side of Denver. Goodstein’s tours
combine folklore, political observations, and colorful
stories about the city’s past and present.
Tom Noel, beer history walking tour
The tour gathers at the Embassy Suites. Before Denver
had archives and libraries, the young town’s saloons
served that function, stockpiling newspapers, books
and archiving bar bills. Tom “Dr. Colorado” Noel, a
history professor at the University of Colorado Denver
(who has an M.A. in library science from the
University of Denver), wrote his dissertation on
saloons. He has published two books on Colorado’s
liquid history and leads bar tours of the most
memorable watering holes. His tour will examine the
Lower Downtown/Union Station Historic District, the
old Red Light District, Hop Alley and the most
memorable watering holes. Enjoy a few libations and
drink in some juicy lore.
22
Brown Palace Hotel
A guided historical tour will recount interesting
anecdotes about the history of the Brown Palace
Hotel, which has long stood as the pride of luxury
hotels in Denver. For more than a century the hotel has
stood as an anchor to the bustling financial and
cultural district, playing host to presidents, prime
ministers, and celebrities.
Denver Performing Arts Complex
Explore backstage at the Denver Performing Arts
Complex, the world’s largest performance facility
under one roof. This four-block, 12-acre site is home
to the Denver Center for the Performing Arts, plus
other resident arts organizations like the Colorado
Ballet, Colorado Symphony and Opera Colorado.
Each guided tour takes you backstage, through
dressing rooms, into costume and design studios, and
on stage.
Molly Brown House Museum
Historic Denver’s Molly Brown House Museum is
among the most visited historic sites in the state of
Colorado, and one of only a handful of sites nationally
dedicated to the interpretation of a woman’s story.
Open for more than 43 years, the museum tells the
story of (unsinkable) Margaret “Molly” Brown’s
activism, philanthropy and passion through
educational programs, exhibits and stewardship.
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