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Visiting From Extra – UE Country

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Visiting From Extra – UE Country
Area Risorse Umane e Organizzazione
Visiting Professor Welcome Office
Visiting From Extra – UE Country
(for a stay longer than 3 months)
BEFORE YOUR ARRIVAL
Need
1.A. In case of teaching assignment:
Nulla Osta
Necessary documents
Where
FOR ALL VISITING FROM EXTRA - UE
Authenticated proxy statement from
Present yourself to the italian
the Italian Consulate in the Country of
Consulate / Embassy of your Country
origin
of origin
Who
 The Visiting professor delegates the
VPWO and the office will provide to
require the Nulla osta to Questura.
1.B. In case of Research assignment:
Nulla Osta for scientific research
Fulfill the form sent from the VPWO
/
 Politecnico di Milano will request
Nulla Osta for scientific research by
stipulating the Host Agreement.
2.Brief period Health insurance
Necessary to cover the first period of
staying (2 months)
/
 To an Health insurance in your home
Country
 Alternatively, to an italian Post office
(you must go there on the very day of
your entry in Italy) here you can
stipulate a brief period Health
insurance (for instance with Ina
Assitalia, that offers a 98,00 €
Visiting
Politecnico di Milano
Area Risorse Umane e Organizzazione
Piazza Leonardo da Vinci, 32
20133 Milano
Tel. 02 2399 2135 - 2042
Fax 02 2399 2104
[email protected]
www.polimi.it
3. In order not to pay taxes twice:
Subscription to the Rule against
double taxation
Certification for tax payment in your
home Country
4. In order to: receive your salary and
getting the payment certified,
subscribe to the National health
system, activate an italian mobile
phone number, open a bank account:
Codice Fiscale
5. Documents needed if you travel
with your pet
 Passport and its copy, Visa and its
copy, Simple mandate to a person of
the hosting Department (if needed),
fulfilled form AA4 /8
You can enter in Italy with your pet, as
long as you assume the responsibilities
and fulfill the standards of transport.
insurance that covers you just in case
of urgent hospital recovery)
Released from Revenue office in your
home Country, once checked the
existing conventions between Italy and
your home Country. The document can
be accepted only if written in Italian,
English, Spanish or French language.
Otherwise, this must be translated in
Italian and authenticated by the
Consulate.
1. Agenzia delle Entrate in Via Della
Moscova, Milano
2. Italian Consulate abroad
Veterinarian approved by the
competent authorities in your country
of origin
Visiting
1. Delegate from the
Department/Visiting
2. Visiting
Visiting
The law governing the entry may vary
depending on your country of origin
and can be found at:
http://ec.europa.eu/food/animal/ liveanimals
/ pets / list_third_en.htm
IF YOU COME FROM ONE OF THE FOLLOWING Countries, YOU ARE exempt from the need for a Visa for 90 days for Tourism, Affairs, Study:
Albania, Andorra, Antigua e Barbuda, Argentina, Australia, Bahamas, Barbados, Bosnia-Erzegovina, Brasile, Brunei, Canada, Cile, Corea del Sud, Costa Rica, Croazia, El Salvador, Ex-Repubblica Iugoslava di
Macedonia (FYROM), Giappone, Guatemala, Honduras, Hong Kong, Israele, Malesia, Macao, Marianne del Nord, Mauritius, Messico, Monaco, Montenegro, Nicaragua, Nuova Zelanda, Panama, Paraguay,
Saint Kitts e Nevis, Serbia, Seychelles, Singapore, Stati Uniti, Taiwan, Uruguay, Venezuela.
6.A. Entrance of your spouse for
staying longer than 3 months –
entrance with Tourist Visa (for
Countries where it is allowed)
 Marriage certificate, translated and
legalized
Aks the certificate to your
administration and have it translated.
Go to the italian Consulate/Embassy in
your home Country for the legalization
6.A. BIS Entrance of your children for
staying longer than 3 months entrance with Tourist Visa (for
Countries where it is allowed)
 Birth certificate of your children,
Request the certificate to your
administration and have it translated.
Go to the italian Consulate/Embassy in
your home Country for the legalization
translated and legalized
Visiting
Visiting
IF YOU DO NOT COME FROM the Countries whose citizens are exempt from the need for a Visa for 90 days for Tourism, Affairs, Study
6.B. Nulla osta for accompanying
relatives (Entrance of spouse and
children for those Visiting coming
from Countries that require a Visa)
 Authenticated notarial proxy
statement
Go to the italian Consulate/Embassy in
your home Country for the
authentication
 The Department or the VPWO will
send the proxy statement template
with the delegate datas and his ID.
 Visiting – fullfills and authenticates
the notarial proxy statement
 Politecnico di Milano requests the
Nulla Osta to Prefettura for
accompanying relatives
 The VPWO sends to the Visiting the
Nulla Osta released from Prefettura
Warning!: Visiting and their relatives must
entry in Italy together.
Visiting From Extra – UE Country
WHEN YOU ARE IN ITALY
Need
7.Accomodation suitability
8.Withdraw documents for the Permit
of stay request (Model 209)
9.Permit of stay request
10.Subscription to National Health
Service
11.Opening a bank account
(this procedure is valid for Banca
Popolare di Sondrio, conventioned
with Politecnico)
Necessary documents
Where
Who
There are 2 possibilities:
1. Accomodation in a residence owned by
Politecnico
2. Accomodation in a residence not owned
by Politecnico, with regular rent
contract registered to Agenzia delle
Entrate (you will also need 2 further
documents: Cessione del fabbricato and
Mappa catastale).
 Passport
 Codice Fiscale
 Accomodation suitability
1. If you live in a residence owned by
Politecnico, you shall address to VPWO.
2. If you live in a residence not owned by
Politecnico, you shall give to VPWO the
contacts of the accomodation owner.
Visiting and VPWO
Prefettura di Milano
 Passport
 Nulla Osta (if the staying is longer than 3
months)
 Model 209 released by Prefettura
 Contract with Politecnico di Milano
 Passport
 Permit of stay or receipt
 Codice Fiscale request or Codice Fiscale
document
 Bill of payment or pay slips from Poli
 Proxy statement to a person in the
Department
 Passport
 Codice Fiscale
 e-mail
 telephone number
 Address in Italy
Post office with Sportello amico and (to
follow) appointment in Questura
Politecnico di Milano schedules the
appointment with Prefettura (within 8
days from your arrival) and accompanys
you.
Visiting
Local Milan areas ASL offices
Banca Popolare di Sondrio
Proposal: Carta Conto
(Withdrawals and payments, Internet
Banking, immediate IBAN.
Delegate from the Dipartment
 The documents can be gathered before
and handed to a person in the
Department.
 The Visiting, upon his arrival, must go to
Costs: 6 Euros activation +
1 Euro monthly subscription)
12.Cohesion request for relatives who
have entered in Italy with a Tourist
Visa (just for Visiting who come from
the following countries: Albania, Andorra,
Antigua e Barbuda, Argentina, Australia,
Bahamas, Barbados, Bosnia-Erzegovina, Brasile,
Brunei, Canada, Cile, Corea del Sud, Costa Rica,
Croazia, El Salvador, Ex-Repubblica Iugoslava di
Macedonia (FYROM), Giappone, Guatemala,
Honduras, Hong Kong, Israele, Malesia, Macao,
Marianne del Nord, Mauritius, Messico, Monaco,
Montenegro, Nicaragua, Nuova Zelanda,
Panama, Paraguay, Saint Kitts e Nevis, Serbia,
Seychelles, Singapore, Stati Uniti, Taiwan,
Uruguay, Venezuela.
13.Registration with the office of vital
records1
The documents can be downloaded from
the Comune di Milano website.
The registration with the office of vital
records can be made just after having
received the first Permit of stay.
 Postal Kit fulfilled (mod. 209)
 Passport of all family members
 Copy of the Permit of stay /receipt of the
Visiting
 Copy of the contract between the Visiting
and Politecnico di Milano
 Marriage certificate translated and
legalized from Italian Embassy
 Birth certificate for children, translated
and legalized from the Italian Embassy
 Health insurance
 Self – declaration of the state of the
family
 Certificate of Accomodation suitability
IF YOU HAVE VALID A PERMIT OF STAY
•Copy of your passport or equivalent
document not expired yet
•Copy of your permit of stay not expired
yet
•Copy of the original documents, that must
be translated and legalized, that certify
your marital status and your family
composition.
Postal office with Sportello amico and,
later, an appointment in Questura
In order to request the Registration with
the office of vital records in Milan you can:
• Go to VPWO and take an on-line
appointment with Comune di Milano
• Go in person at one of the following
2
offices of Comune di Milano
the bank to sign and officially open the
account.
Visiting and their interested relatives
together with VPWO
Visiting
IF YOUR PERMIT OF STAY IS BEING
RENEWED
1
Templates available on Comune di Milano website
 Extra European Union:
http://www.comune.milano.it/portale/wps/portal/CDM?WCM_GLOBAL_CONTEXT=/wps/wcm/connect/ContentLibrary/ho%20bisogno%20di/ho%20bisogno%20di/Residenza%20cittadinanza_
iscrizioni%20cittadini%20extraUE_COPIA&categId=com.ibm.workplace.wcm.api.WCM_Category/IT_CAT_Bisogni_04/d264df00446e0194b9a5bbd36d110d8a/PUBLISHED&categ=IT_CAT_Bisogn
i_04&type=content&sizeStyle=defautSize&colorStyle=defautColor
2
Indirizzi Sedi Comune di Milano con ufficio anagrafe: via Boifava, 17 via Bovisasca, 173 via Paravia, 26 viale Ungheria, 29 via Oglio, 18 via Quarenghi, 21 via Sansovino, 9 p.le Stovani, 3 viale
Tibaldi, 41 viale Legioni Romane, 54 Largo De Benedetti, 1 via Faenza, 29 via Passerini, 5 p.le Accursio, 5 via Padova, 118
•Copy of your passport or equivalent
document not expired yet
•Copy of your expired permit of stay
•Receipt of your request for permit of stay
renewal
• Copy of the original documents, that must
be translated and legalized, that certify
your marital status and your family
composition
IF YOU ARE WAITING FOR YOUR FAMILY
REUNION -PERMIT OF STAY TO BE ISSUED
•Copy of your passport or equivalent
document not expired yet
•Receipt (released by post office) of your
request for permit of stay issuing
•Simple copy of Nulla Osta issued by SUI
(Sportello Unico Immigrazione) office
• Copy of the original documents, that must
be translated and legalized, that certify
your marital status and your family
composition
14.Subscription to INPS Gestione
Separata for collaborators
 Codice Fiscale
 Passport
 Job Contract
First of all you must request your PIN code:
go to INPS (Via Pola 9 –from 8.30 to 12.00
am) and queue at the counter “rilascio PIN
e prenotazione domande”. The clerk will
give you a PIN code, please contact us: we
will help you to register to Gestione
Separata.
Delegate of the Department
Visiting From UE Country
(Austria, Belgium, Bulgaria, Cyprus, Croatia, Denmark, Estonia, Finland, France, Germany, Greece, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands,
Poland, Portugal, Czech Republic, Romania, Slovakia, Slovenia, Spain, Sweden, UK, Hungary)
BEFORE YOUR ARRIVAL
Need
1.Entrance in Italy
2.Request Codice Fiscale
Necessary documents
 Passport or ID with expiration date longer
than 6 months
 Certificate released from Revenue Office
of your home Country in order to avoid
the double taxation
 Passport + photocopy of the
 Proxy statement
 FormAA4/8 fulfilled
Where
Who
Different administrative office in your
Home Country
Visiting
1. Agenzia delle Entrate in Via Della
Moscova
2. Italian Consualte abroad
1. Delegate from the Department
2. Visiting
WHEN YOU ARE IN ITALY
Need
Necessary documents
Where
Who
3.Opening a bank account
(this procedure is valid for Banca
Popolare di Sondrio, conventioned
with Politecnico)
 Passport
 Codice Fiscale
 e-mail
 telephone number
 Address in Italy
Banca Popolare di Sondrio
Proposal: Carta Conto (Withdrawals and
payments, Internet Banking, immediate
IBAN.
Costs: 6 Euros activation +
1 Euro monthly subscription)
 The documents can be gathered before
and handed to a person in the
Department.
 The Visiting, upon his arrival, must go to
the bank to sign and open the account.
4.Registration with the office of vital
3
records (for more than 3 months
 Valid ID
 Documents that state you are an
In order to ask the Registration with the
office of vital records in Milan you can:
Visiting
3
Templates available on Comune di Milano website
 European Union:
http://www.comune.milano.it/portale/wps/portal/CDM?WCM_GLOBAL_CONTEXT=/wps/wcm/connect/ContentLibrary/ho%20bisogno%20di/ho%20bisogno%20di/Residenza%20cittadinanza_
staying)
The documents can be downloaded by the
website of Comune di Milano
5.Subscription to INPS Gestione
Separata for collaborators
6.A. Subscription to National Health
Service (If you don’t avail of the
Convention against double taxation)
6.B. Subscription to National Health
Service (If you avail of the Convention
employee or autonomous worker
(contract, pay slips or INPS Gestione
Separata subscription)
 Copy of the original documents,
translated and legalized, that state the
civil status and the family composition.
 Codice Fiscale
 Passport
 Job Contract
 Passport
 Codice Fiscale
 Proxy statement to a person in the
Department
• Go to VPWO and take an on-line
appointment with Comune di Milano
• Go in person at one of the following
4
offices of Comune di Milano
First of all you must request your PIN code:
go to INPS (Via Pola 9 –from 8.30 to 12.00
am) and queue at the counter “rilascio PIN
e prenotazione domande”. The clerk will
give you a PIN code, please contact us: we
will help you to register to Gestione
Separata.
Local areas ASL Offices, to be identified
according to the address.
Delegate of the Department
Visiting or Delegate of the Department
(Alternatively):
 TEAM/ EHIC card
 Private health insurance
against double taxation)
7.Documents needed if you travel
with your pet
• The animals must be accompanied by
their European Passport and must be
identified by microchip or clearly readable
tattoo.
• The passport must also certify that the
animal has been vaccinated against rabies
and that, where necessary, has been
given a booster vaccine still valid.
• The document must also certify that an
examination has been carried out on the
Veterinarian approved by the competent
authorities in your country of origin
Visiting
iscrizioni%20anagrafiche%20cittadini%20UE_NUOVO_2&categId=com.ibm.workplace.wcm.api.WCM_Category/IT_CAT_Bisogni_04/d264df00446e0194b9a5bbd36d110d8a/PUBLISHED&categ=
IT_CAT_Bisogni_04&type=content&sizeStyle=defautSize&colorStyle=defautColor
4
Indirizzi Sedi Comune di Milano con ufficio anagrafe: via Boifava, 17 via Bovisasca, 173 via Paravia, 26 viale Ungheria, 29 via Oglio, 18 via Quarenghi, 21 via Sansovino, 9 p.le Stovani, 3 viale
Tibaldi, 41 viale Legioni Romane, 54 Largo De Benedetti, 1 via Faenza, 29 via Passerini, 5 p.le Accursio, 5 via Padova, 118
blood for the presence of antibodies
capable of neutralizing rabies virus.
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