2015 - 2016 Consolidated Budget Photo: Southview Terrace

360 Church St SE, Salem, Oregon 97301
2015 - 2016 Consolidated Budget
Photo: Southview Terrace
HOUSING AUTHORITY OFFICIALS
BOARD OF COMMISSIONERS
Chair
Brad Nanke
Commissioners
Steve McCoid, Vice Chair
Tom Anderson
Warren Bednarz
Chuck Bennett
Daniel Benjamin
Diana Dickey
Jim Lewis
Vera Karavaev
HOUSING ADVISORY COMMITTEE
Chair
Matthew Harris
Members
Mark Cusick, Vice Chair
Christian Bryant Jr
Melanie Hunt
Mark Knecht
Kimberly Lemman
Betty Markey
Sarah Owens
ADMINISTRATIVE STAFF
Executive Director
Kacey Duncan, Acting
Housing Administrator
Andrew Wilch
TABLE OF CONTENTS
Title
Page
Definitions
1
Budget Message
2
Revenues
Expenditures
9
11
Consolidated Budget
Consolidated Budget – Three Year Comparison
14
Organization Chart
18
Schedule of Positions
19
Leasing Schedule
20
Program Budgets
21
Central Office:
22
Federal
23
Affordable
25
Owned Housing
27
Federally Funded Housing:
30
Public Housing
32
Housing Choice Vouchers
38
Moderate Rehabilitation
40
Grants
42
Managed Properties
46
DEFINITIONS
CY – Calendar Year
DV or DV 5yr – Disabled persons vouchers, part of the SC8 voucher program.
FTE – Full time equivalent
FUP – Family Unification Program, a type of voucher and part of the SC8 program.
FY – Fiscal Year
HAP – Housing Assistance Payments
HCV – Housing Choice Vouchers
HUD – Housing and Urban Development
NRA – Net Restricted Assets. These are unspent HAP funds at fiscal year end plus any residual funds
from previous years and can only be used for payments to landlords with SC8 contracts.
PH – Public Housing
RAD – Rental Assistance Demonstration. A Public Housing conversion program to take
Public Housing properties and convert them to Section 8 rental support through HUD.
RSC – Resident Service Coordinator
RLT – Robert Lindsey Tower
SC8 – Section 8 program
SHORT FUNDING – This means that HUD is giving agencies less funding than is required to run the
program due to Congressional appropriations or to force use of program reserves.
SRO – Single Room Occupancy, a type of Moderate Rehabilitation program for private sector property
owners.
UNA – Unrestricted Net Assets. This is the administrative fee reserve for the voucher program. These
funds are restricted to support the voucher program.
VASH – Veteran’s Assistance and Supportive Housing, a type of voucher.
VIDA – Valley Individual Development Accounts. Grant program run by CASA of Oregon.
VOU – Voucher program. Consists of HCV, VASH, DV, FUP and other voucher programs.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 1
BUDGET MESSAGE
For the fiscal year beginning October 1, 2015
Mission
To assist low and moderate income families achieve self-sufficiency by providing stable housing,
economic opportunity and community investment through coordination
with social service providers.
The proposed consolidated operating budget provides for the continuation of a financially
sound operation in the midst of many funding uncertainties. Specific information about the
funding uncertainties is provided in the Budget Message section.
Content of the Consolidated Budget
This package contains annual budgets for the following properties and programs:

Central Office (Federal/Affordable)
The Central Office was split into Federal vs non-federal funding and expenditures
beginning fiscal year 2014/2015 to meet HUD’s definition of a Central Office segregated
to federal funds only. Federal revenues are primarily management fees earned from
HUD for Public Housing and the Section 8 Voucher programs to pay for centralized
administrative functions. Affordable (non-Federal) revenues include management fees
paid by other programs to pay for expenses related to non-public housing properties.

SHA-Owned Housing
114 units at Southview Terrace and Englewood West properties (remaining eight
duplex/triplex properties were sold October 1, 2014).

Public Housing
245 units of Housing and Urban Development (HUD) Public Housing that is owned by
HUD/Salem Housing Authority (SHA).

Section 8 Vouchers
Rent subsidies paid to private landlords on behalf of approx 3,072 households.
Programs include 2,815 units of Housing Choice Vouchers (HCV), 94 units of Mainstream
5 yr (DV), 100 Family Unification Program vouchers (FUP) and 63 units of Veteran’s
Assistance Vouchers (VASH).
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 2

Section 8 Moderate Rehabilitation
Rent subsidies paid to owners of the Coral Avenue Single Room Occupants Apartments
and Apple blossom Apartments for 36 households.

Grant Programs
Capital Fund Program, Continuum of Care, Resident Self Sufficiency, Dept of Human
Services (DHS), VIDA, Southfair Daycare and the Security Deposit Program.
This budget package does NOT contain annual operating budgets for properties owned by tax
credit limited partnerships (Parkway East, Parkway West, Southfair Apartments or Robert
Lindsey Tower) and properties that SHA manages for Teton and Chemeketa Non-Profit
corporations (Englewood East and the Hawthorne House, respectively) or the Doral House
(owned by the City of Salem). The fees that SHA earns and the administrative expenses
incurred for managing these properties are represented in the Central Office budget. See
Budget Timelines section for details.
Housing Authority Budget Fundamentals

The proposed budgets are balanced and reflect funding projections based upon information
provided by HUD, affordable housing industry sources and rate forecasts of suppliers of
goods and services.

This budget provides the resources for the Authority to provide affordable rental housing to
an estimated 3,712 low-income households and security deposits to landlords on behalf of
an estimated 100 households.

The budget does NOT include any costs for the Rental Assistance Demonstration (RAD)
conversion of Public Housing for Robert Lindsey Tower to project based Section 8 funding.

The Capital Fund Program will still continue to permit the Authority to upgrade its Public
Housing units and to make management improvements that contribute to the overall
efficiency of the Authority’s operations.

The Family Self Sufficiency Program continues to support families in their quest to become
independent of governmental assistance. Grant writing success in Fiscal Year 2015 secured
approximately $90,000 in additional public and private funds to support the agency mission.
Aggressive pursuit of additional grant funds is a priority.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 3
Program Funding Cycles
The Authority's fiscal year begins October 1 and ends September 30. The operating period of
grant programs varies based on the date the grant was awarded. To the extent possible, the
Consolidated Budget reflects revenues and expenses anticipated during the Authority’s fiscal
year spanning the period October 1, 2015 to September 30, 2016.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 4
Budget Timelines

HUD requires the Authority to submit a Resolution demonstrating budget approval by the
Housing Authority Commission by September 30. The Housing Authority Commission will
be requested to adopt the consolidated budget at the September 14, 2015 meeting.

Teton Non-Profit Housing, Inc. and Chemeketa Non-Profit, Inc. have approved the 20152016 operating budgets for Englewood East Apartments and the Hawthorne House
respectively at a semi-annual meeting held July 15, 2015. Doral House (owned by the City
of Salem and managed by SHA) is a single family home and does not have its own budget.

The Capital Fund Program budgets were approved by the Housing Authority Commission on
July 13, 2015 as part of the Public Housing Agency Plan.

The limited partnerships that own the tax credit properties will adopt operating budgets for
the 2016 calendar year prior to December 31, 2015. Parkway Village was split into two
separate parcels--Parkway West and Parkway East and each parcel was then sold to two
new limited liability corporations (LLCs) for the purpose of renovation. Parkway West is the
sole project in one LLC and Parkway East is in a LLC combined with Robert Lindsey Tower.
Robert Lindsey Tower was converted from Public Housing into a Section 8 project based
HUD contract. The new investor member in both LLCs, Wincopin Circle LLLP, entered into
these agreements in May 2014. The LLCs used the proforma budgets for the first full
calendar year of operations after the rehabilitation which was January through December
2015.
Southfair’s Year 15 initial tax credit compliance period ended on December 31, 2014. On
February 28, 2015, SHA entered into an agreement with the existing partner, National
Equity Fund (NEF), to purchase the property and maintain the existing partnership structure
until a decision is made in the future about how to solve the property’s financial issues.
Budget Focus for FY 2015-16
1. Financial Performance of Owned Housing Properties
Collectively, the net cash flow of the Englewood West and Southview Terrace properties has
been sufficient to cover expenses, reserve deposits and debt service as well as to add to
surplus cash. Overall occupancy has been at or above 95% and trending upward the last
quarter as has the cash flow. Contract rents are proposed to remain flat over this next fiscal
year beginning October 2015 due to the affordable rent cap on these properties.
Actions are being taken to reduce operating costs whenever possible to improve future cash
flow. One of the four Duplex/Triplex properties, Talisman Court, was sold in April 2014 and
the sales proceeds of $205,000 were invested in the renovation of the Parkway Village
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 5
Apartments. The remaining eight units were sold on October 1, 2014 and a portion of the
sale proceeds were allocated at Commission direction to fund capital repairs needed for
Parkway Village renovations. Remaining funds will be allocated by Commission when
needed and requested.
2. Public Housing Operating Subsidy
The amount of subsidy that SHA will receive in FY 2015-16 is still in question at the time of
budget adoption as the CY 2015 funding has not yet been finalized by HUD. The CY 2016
funding process is uncertain with an unknown time line for budget appropriations. The
federal budget for 2015 was set as part of the 2014 budget package, but the amounts to
each program have not yet been allocated. SHA remains highly reliant on Operating Subsidy
in providing affordable rents to the remaining 245 Public Housing tenants (Robert Lindsey
Tower was converted to a multifamily subsidized property in June of 2014).
The operating subsidy for the budgeted fiscal year is calculated by SHA in accordance with
HUD guidelines and is generally submitted to HUD by the agency in October (although this
date varies depending upon HUD’s release of the subsidy forms). The actual amount of
subsidy allocated to housing authorities depends on the level of Congressional
appropriation. In the last few years, housing authorities have received anywhere between
82 and 103 percent of subsidy “entitlement.” SHA has budgeted to receive 84 percent of
subsidy entitlement for FY 2015-16, the same proration rate that funding is being provided
for so far this fiscal year (the current year is still just an estimate). The budget shows the
estimated subsidy for FY 2016 and staff will make any necessary adjustments required when
the amount of subsidy for next fiscal year is finalized by Congress and HUD.
The future of Public Housing is under continuous debate and discussion at the federal level.
It is generally agreed that there is a great and immediate need to identify financial
strategies to fund capital improvements to an aging public housing stock. It is highly likely
that program changes in addition to the Rental Assistance Demonstration program will be
discussed and near term changes made to address the declining physical quality of public
housing.
3. Voucher Housing Assistance Payments
The federal budget authority for Housing Assistance Payments (HAP) under the Housing
Choice Voucher program is uncertain as of the start of the Authority’s FY 2015-16 fiscal
year. HUD funds the Voucher program on a calendar year (CY). In the past, housing
authorities were notified of their budget authority one to two months prior to the start of
the calendar year, although for the past few years, agencies have not been notified until
their fiscal years were well underway by several months or more. SHA was not notified of
the calendar year 2015 HAP budget authority until February 26, 2015. These delays have
been a result of the funding challenges faced by the federal administration. The CY 2016
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 6
funding process is uncertain with an unknown time line for budget appropriations with a
new Congress.
SHA expects to begin the Voucher funding year (starting January 1, 2016) with close to
100% voucher utilization relative to CY 2015 budget authority. SHA will need to monitor
and adjust the number of voucher households participating in the program during 2016
according to (1) HAP budget authority, (2) the average HAP expenditure per household per
month, (3) the rate of lease-up and (4) the rate of voluntary HAP terminations throughout
the year.
HUD began “short funding” the HAP needs of housing authorities in CY 2009 while requiring
housing authorities to use up all or nearly all of their HAP reserves, known as net restricted
assets (NRA). SHA began fiscal year 2015 with NRA of approximately $1,605,000 and
anticipates ending the year with NRA of approximately $1,000,000 (unless recaptured by
HUD). HUD expects housing authorities to expend all HAP budget authority during each
program year and to use the NRA to maximize leasing as needed in the event of insufficient
funding to lease 100% of available units. Funding for CY 2016 will most likely be based upon
the expenditures from the prior fiscal year, so it will be important to keep the leasing level
as high as possible.
4. Voucher Administrative Fees
The uncertainty of HAP budget authority described above also results in uncertainty in the
level of voucher administrative fees to be earned by SHA during the fiscal year.
Housing authorities earn administrative fees each month under the Voucher program at a
HUD-published rate for the number of units leased adjusted by a floating proration factor
that is adjusted on a quarterly basis depending upon funds available at HUD. In the past,
HUD has been approximately four to six months behind in finalizing each month’s
administrative fees earned, resulting in another level of uncertainty for funding
administrative costs. The actual proration for 2015 will not be known until early 2016.
SHA budgeted the administrative fee based upon the projected 2014-15 leasing and an
assumed proration of 74% of the published fees for CY 2016 (CY 2015 is currently estimated
by HUD to be 80% of published rates, an increase over last year’s 75% level). These
reductions and have severely affected the Voucher program operations and the ability to
pay Central Office fees supporting agency operations.
5. SHA Staffing Level for FY 2015-16
SHA began the FY 2014-15 with a total of 42 Full Time Equivalents (FTE). The proposed FY
2015-16 budgeted FTE is as follows:
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 7
Full Time Equivalent (FTE) Staff Positions
SHA Section
Central Office
Section 8
Property Mgmt.
Total
FY 2014-15 budget
16.8
11.0
14.0
41.8
FY 2015-16 budget
18.0
11.0
13.0
42.0
Difference
1.2
0.0
(1.0)
0.2
One FSS position was increased from .80 FTE to 1 FTE (an increase of .20) during FY20142015.
A new management position was added to take over agency budgeting and asset
management responsibilities (1 FTE).
For property management – one staff assistant position was added and two maintenance
mechanic positions were dropped (not filled after restructuring the maintenance section to
increase the number of lead mechanics) for a net reduction of 1 FTE.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 8
REVENUES
Numbers in parentheses indicate 2015-2016 budget figures.
1. Housing Assistance Subsidy ($16,250,560)
The line item represents: (1) subsidies paid to landlords on behalf of renters participating under
the Housing Choice Voucher and Section 8 Moderate Rehabilitation Programs; and (2) cash
assistance paid to landlords on behalf of clients under the City Security Deposit program.
2. Administrative Fees ($2,108,702)
These are fees earned for administration of the Voucher, Moderate Rehabilitation, and Security
Deposit programs. The HCV CY 2016 proration factor is estimated at 74%, less than the
estimated CY 2015 rate of 79% based upon early reports of Congressional funding for CY 2016.
The CY 2014 proration, by comparison, was 75% and CY 2013 was 69%. Reserves will have to
be utilized to cover any funding less than the amounts budgeted but the 74% level should not
require reserves to break even.
3. Voucher Program Family Self Sufficiency (FSS) Program ($0)
HUD provides a subsidy for the Authority’s cost in delivering Family Self-Sufficiency services to
Voucher households. This program was merged with the ROSS grant for the PH FSS coordinator
effective January 1, 2015.
4. Public Housing Subsidy ($888,523)
The subsidies for 245 remaining Public Housing units are based on a HUD formula. The figure
assumes that Congress will appropriate 84% of subsidy “entitlement” due to budget cuts.
Current year funding (CY 2015) has not yet been finalized by HUD but is estimated to be
approximately 85%.
5. Tenant Rents ($1,197,720)
The aggregate of tenant rents anticipated from residents of Public Housing, Southview Terrace
and Englewood West Apartments. The remaining eight duplex/triplex units were sold on
October 1, 2014. PH tenant rents are declining due to less income (the PH subsidy calculation is
based on a rolling three year average, so it takes time to recoup sudden decreases in tenant
rents).
6. Grants ($576,579)
HUD operating grants that support the Capital Fund and the Resident Self Sufficiency programs
funding primarily payroll and soft costs.
7. Public Housing Capital Fund Program ($472,114)
HUD grants for PH property related building improvements and equipment.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 9
8. Central Office Fees ($1,175,859)
Fees paid by the Public Housing, Capital Fund program, Housing Choice Voucher program,
Section 8 Moderate Rehabilitation program, Englewood West, Southview Terrace and Southfair
Daycare budgets to support centralized administrative costs. This fund also includes fees from
partnerships (Southfair, Parkway West, Parkway East & Robert Lindsey Tower) and managed
properties (Englewood East/Hawthorne House/Doral House). The Central Office was split
between Federal and non-federal programs to align with HUD’s expectation to see the Federal
funding piece in a separate section.
9. Loan Receipts ($0)
This line item was originally set up to show the loan payments made by Parkway Village LP to
SHA for the loan that SHA took out from the City of Salem on Parkway’s behalf as part of the
original development. The Parkway payments were eliminated during the restructuring of the
property in 2014 as part of the new partnerships, but the original loan due to the City remained
as an obligation of SHA. No future loan receipts will be paid by the new LLCs and SHA will have
to repay the loan from existing funds unless the loan is forgiven by the City of Salem.
10. Southfair Daycare ($9,000)
Payment from lease of the Head start facility at Southfair Apartments. The revenue is offset by
mortgage expense, utilities, insurance and reserve deposits. The lease payment also provides a
small administrative fee to Central Office. This budget assumes that the current tenant, who
plans to vacate on September 1st, is replaced at that time.
11. Fraud Recovery ($8,000)
Repayments to SHA of rental assistance paid on behalf of Housing Choice Voucher program
participants who misrepresented their income and/or expenses or were landlords that failed to
notify SHA of tenant changes.
12. Portability Fees-Incoming ($0)
Fees earned as SHA accepts a Voucher client from another housing authority and bills the other
housing authority for subsidy and administrative fees rather than issuing the household one of
SHA’s own vouchers. SHA receives a fee for servicing the “sending” housing authority’s
vouchers. Due to the need to lease up units, SHA is currently absorbing all port clients instead
of billing other housing authorities for managing these units.
13. Family Self Sufficiency (FSS) Escrow Forfeitures ($8,500)
This sum represents the anticipated forfeiture of funds held in escrow for FSS participants.
Deposits are made to the FSS escrow as FSS participants increase income and pay higher rents
resulting in subsidy savings. The forfeiture occurs when an FSS participant fails to meet their
contractual goals and exits the program before completion.
15. Tenant Charges ($22,000)
Charges to tenants for cleaning, painting and repair of units during occupancy or upon moveout.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 10
16. Interest Income ($848)
Estimated interest income earned on reserve funds held in the Authority’s various programs.
HUD restricts investments to U.S. Treasuries or government-backed agencies.
17. Laundry Income ($5,785)
Income from coin-operated laundries located at owned housing and public housing properties.
18. Other Income ($20,350)
Miscellaneous rebates, insurance reimbursement and collection of accounts after write-off.
19. Total Revenue ($22,744,540)
EXPENDITURES
1. Housing Assistance Payments ($16,880,000)
Rent subsidy or security deposits paid to landlords on behalf of eligible renters for Voucher,
Moderate Rehabilitation and grant programs. These expenditures are offset by revenues
allocated for Housing Assistance Subsidy.
2. Family Self Sufficiency (FSS) Escrow Deposits ($112,250)
Deposits held for and paid to those enrolled in the Voucher and Public Housing Family Self
Sufficiency (FSS) program. As FSS families increase earnings and pay higher rents, the rent
subsidy savings are placed in escrow for release to the family when graduating from the
program.
3. Staffing Costs ($3,131,824)
Salaries and fringe benefit costs paid to Housing Authority employees. Budget projections were
made to cover estimated merit increases and benefit cost adjustments anticipated through the
2014-2015 fiscal year for 41.8 FTE (full time equivalent) positions. No labor market increases
are included in this budget for 2014-2015 nor are any cuts in staff hours anticipated.
4. Central Office Fees ($1,026,866)
Fees paid by the housing properties under management and by the Housing Choice Voucher,
Public Housing, Capital Fund, Owned Housing, Grants and Moderate Rehabilitation programs to
the Central Office. Does not include fees paid by partnerships/managed properties. These
expenses are shown in the entity’s own budgets.
5. Other Administrative Costs ($229,565)
Other administrative costs include legal services, audit fees, travel and training expenses,
technical publications, dues, office supplies, office equipment maintenance, printing, postage
and telecommunications.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 11
6. Other Tenant Services ($135)
The small amount in the budget for FY 2015 is for Public Housing tenant training.
7. Utilities ($119,953)
Utilities include all Authority-paid utility costs, excluding garbage. Utility costs are incurred at
the Authority’s office, Public Housing, Southview Terrace and Englewood West common areas
and in vacant units. Also includes street lighting charges for PH and Owned units.
8. Repairs and Maintenance ($367,795)
Materials and contracts required for preventive, turnover and work order maintenance of
Public Housing, Southview Terrace, and Englewood West units. Maintenance contracts include
vehicle maintenance, pest control, elevator maintenance, garbage collection costs and any
maintenance costs for the Southfair Daycare facility.
9. Portability Fees - Outgoing ($25,000)
Administrative fees paid by the Salem Housing Authority to housing authorities that receive a
Voucher client from Salem and choose to bill SHA rather than issue their own agency’s voucher.
10. Other Operating Expenses ($148,662)
This cost category includes (1) insurance premiums paid for property, general liability,
automobile, flood, fidelity bond, and errors and omissions coverage through the Housing
Authorities Risk Retention Pool, (2) a Public Housing “Payment In Lieu of Taxes” (PILOT) to the
City of Salem, which is determined by a formula that equates to 10 percent of tenant rents for
Public Housing units less utility costs, and (3) collection losses for unpaid rent and vacate
charges.
11. Total Expenses ($22,042,050)
12. Net Operating Income ($702,490)
13. Debt Service ($114,768)
Included here are scheduled payments of principal and interest to: (1) City of Salem for HOME
loan on Parkway Village, (2) Wells Fargo Bank for Englewood West mortgage, (3) Columbia Bank
for the Southview Terrace mortgage and (4) City of Salem for the Southfair Daycare facility. The
remaining eight units of the duplex/triplex properties were sold in 2015.
14. Reserve Interest (Restricted) ($235)
Interest earned on reserve funds that must be allocated to restricted project reserves at yearend.
15. Housing Assistance Payments Reserves (Restricted) (-$701,440)
SHA anticipates that there will be no unspent HAP at the end of FY2014-15 to increase the “net
restricted assets” (NRA) reserve in the Voucher program at the start of FY 2015-2016. The
amount shown for FY 2015-16 is the HAP needed in order to maintain full lease up (this will
reduce the NRA).
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 12
16. Other Restricted Funds ($197,713)
This expense includes any remaining unspent individual program funds as well as replacement
reserve deposits or draws for Owned Housing properties.
17. Capital Outlay/Improvements ($1,091,214)
This expense includes fixed asset acquisition and improvements to Authority-owned property.
The majority of capital improvement expense is paid under the Capital Fund Program on behalf
of Public Housing.
18. Net Cash Flow ($0)
All budgets are “break-even.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 13
CONSOLIDATED BUDGET
Fiscal Year Beginning October 1, 2015
Three year comparison
@ 6/30/15
2014/15
Estimated
Budget
Fiscal Year End
2013/14
Actual
Cash Based
2015/16
Proposed
Budget
REVENUE
Subsidies:
Hsg Assist Payments
Hsg Assist Admin Fees
Vou FSS Coordinators
Public Housing Operating
1
2
3
4
15,424,126
2,092,296
183,393
1,005,387
16,305,855
2,041,114
197,309
924,172
15,412,786
2,119,230
48,526
914,757
16,250,560
2,108,702
Other:
Tenant rents (net)
Operating Grants
Capital Fund
Central Office Fees
Loan Receipts
Leasing (SF Daycare)
Fraud Recovery
Port Fees (incoming)
FSS Forfeitures
Tenant charges
Interest
Laundry
Other
5
6
7
8
9
10
11
12
13
14
15
16
17
1,363,076
381,546
953,847
1,128,984
4,785
8,250
15,689
9,808
17,695
31,403
2,861
9,241
126,598
1,159,025
172,504
882,810
1,141,093
1,208,184
307,087
348,306
1,096,396
1,197,720
576,579
472,114
1,175,859
9,960
15,000
6,000
14,000
17,750
1,845
5,775
23,490
6,750
12,134
0
6,786
25,850
679
5,633
35,760
9,000
8,000
8,500
22,000
848
5,785
20,350
Total Revenue
18
22,758,987
22,917,702
21,548,864
22,744,540
EXPENSE
Housing Assistance Payments
FSS escrow deposits
Personnel services
Central Office Fees
Other administrative
Other tenant services
Utilities
Repairs and maintenance
Port fees (outgoing)
Other operating
19
20
21
22
23
24
25
26
27
28
16,230,168
125,214
3,063,767
1,085,392
251,132
124
175,625
468,466
32,048
172,935
16,690,044
121,200
3,136,618
1,035,356
226,531
173
120,208
339,139
35,000
146,769
15,727,582
115,570
2,887,439
1,010,896
217,584
130
119,561
403,166
23,606
147,583
16,880,000
112,250
3,131,824
1,026,866
229,565
135
119,953
367,795
25,000
148,662
Total Expense
29
21,604,871
21,851,038
20,653,117
22,042,050
Net Operating Inc/Exp
30
1,154,116
1,066,664
895,747
702,490
Debt service
Reserves Interest (restricted)
HAP reserves (restricted)
Other restricted funds/rsv dep
Transfers
Capital outlay/improvements
31
32
33
34
35
36
163,157
275
(882,173)
781,880
0
1,090,977
108,392
290
(459,189)
211,081
0
1,206,090
114,695
110
(393,154)
553,671
0
620,425
114,768
235
(701,440)
197,713
0
1,091,214
Net Cash Flow
37
Salem Housing Authority FY 2015-2016 Consolidated Budget
0
0
888,523
0
0
Page 14
CONSOLIDATED BUDGET
Fiscal Year Beginning October 1, 2015
2014/15
(Cash based)
2015/16
OWNED HOUSING
CENTRAL OFFICE
Federal
Affordable
Englewood
West
FEDERAL HOUSING PROGRAMS
Southview
Terrace
Public
Housing
GRANTS
2013/14
Actual
Approved
Budget
Estimated
Fiscal Year
Proposed
Budget
15,424,126
16,305,855
15,412,786
16,250,560
16,026,976
178,584
45,000
2,092,296
2,041,114
2,119,230
2,108,702
2,068,387
35,815
4,500
183,393
197,309
48,526
Vouchers
Moderate
Rehab
Capital
Fund
Continuum
of Care
State
DHS
Res Self
Sufficiency
VIDA
Southfair
Daycare
Security
Deposit
REVENUES
Hsg Assist Payments
Hsg Assist Admin Fees
Vou FSS Coordinators
Public Housing Operating
1,005,387
924,172
914,757
888,523
Tenant Rents (net)
1,363,076
1,159,025
1,208,184
1,197,720
Operating Grants
381,546
172,504
307,087
576,579
Public Housing Capital Fund
953,847
882,810
348,306
472,114
1,128,984
1,141,093
1,096,396
1,175,859
Central Office Fees
Loan Receipts
888,523
288,280
327,440
582,000
0
215,900
36,459
45,000
14,358
264,862
472,114
964,394
211,465
4,785
Leasing (SF Daycare)
Fraud Recovery
Port Admin Fees (incoming)
8,250
9,960
6,750
9,000
15,689
15,000
12,134
8,000
9,808
6,000
0
0
FSS Forfeitures
17,695
14,000
6,786
8,500
Tenant Charges
31,403
17,750
25,850
22,000
Interest
2,861
1,845
679
848
Laundry
Other
9,241
126,598
5,775
23,490
5,633
35,760
5,785
20,350
22,758,987
22,917,702
21,548,864
87.84%
89.34%
88.64%
16,230,168
16,690,044
15,727,582
16,880,000
125,214
121,200
115,570
112,250
Personnel Services
3,063,767
3,136,618
2,887,439
3,131,824
Central Office Fees
1,085,392
1,035,356
1,010,896
1,026,866
251,132
226,531
217,584
229,565
Total Revenue
Fed %
9,000
8,000
0
1,000
7,500
500
500
21,000
150
188
185
250
60
5
0
0
3,250
0
2,535
0
0
350
20,000
0
22,744,540
964,394
211,615
292,218
330,660
1,493,123
18,130,923
214,404
688,014
36,459
45,000
14,358
264,862
9,010
49,500
89.02%
100.00%
99.93%
0.00%
0.00%
59.51%
99.80%
100.00%
100.00%
100.00%
100.00%
100.00%
100.00%
0.00%
0.00%
16,656,416
178,584
0
10
EXPENSES
Housing Assistance Payments
FSS Escrow Deposits
Other Administrative
Other Tenant Services
1,068,631
47,448
1,841
40,250
72,000
82,391
107,050
412,093
1,137,918
22,190
28,828
32,744
193,150
715,260
10,083
6,924
6,986
40,485
123,601
1,268
45,000
39,300
33,854
2,835
2,101
0
264,862
900
1,000
12
124
173
130
135
Utilities
175,625
120,208
119,561
119,953
5,750
25,185
30,300
52,450
4,685
1,130
453
Repairs & Maint
468,466
339,139
403,166
367,795
6,100
31,355
29,045
289,215
11,625
155
300
32,048
35,000
23,606
25,000
172,935
146,769
147,583
148,662
3,561
4,612
21,604,871
21,851,038
20,653,117
22,042,050
1,131,490
1,154,116
1,066,664
895,747
702,490
163,157
108,392
114,695
114,768
275
290
110
235
Portability Fees (outgoing)
Other Operating
Total Expenses
Net Operating Inc/Exp
Debt Service
Reserves Int (restricted)
HAP reserves (restricted)
Other Restricted Funds/transfers
Capital outlay/improvements
Net Cash Flow
(882,173)
(459,189)
(393,154)
135
25,000
(167,096)
9,408
8,958
112,820
9,198
105
1,841
184,091
215,083
1,140,598
18,755,703
213,515
39,300
35,955
0
3,835
264,862
6,277
49,500
209,774
108,127
115,577
352,525
889
648,714
504
45,000
10,523
0
2,733
0
6,380
61,991
46,397
110
115
(624,780)
0
(701,440)
10
(701,440)
781,880
211,081
553,671
197,713
(78,974)
(110,935)
219,525
72,947
1,090,977
1,206,090
620,425
1,091,214
787
0
125,000
180,000
133,000
3,713
0
0
0
0
0
0
0
0
0
0
Salem Housing Authority FY 2015-2016 Consolidated Budget
4,500
(167,883)
203,394
889
504
45,000
10,523
2,723
648,714
0
0
0
0
0
0
0
0
Page 15
0
CONSOLIDATED BUDGET
Fiscal Year Beginning October 1, 2015
Three year comparison
2013/14
Actual
Other administrative:
Legal services
Professional Services
Payroll/HR services
Audit
Training/travel
Office supplies
Computer equipment and software
Computer maintenance/repairs
Office equipment
Office equipment maint/repairs
Postage
Printing
Advertising
Dues
Publications
Telecommunications
CR cable (EW/SVT)
Interpreters
Background checks
Collection and court fees
Bank service charges
Outside Inspections
LIHTC monitoring fees
Property Mgmt exp
Grant program supplies/VIDA
Total other administrative
Other tenant services:
Resident Activities
Total Other tenant services
Repairs and maintenance
Materials:
Plumbing Parts & Supplies
Heating Parts & Supplies
Electrical Parts & Supplies
Appliances
Appliance parts
Locks and keys
Small tools
Pest prevention
Grounds supplies
Barkdust
Building supplies
Painting supplies
Janitorial supplies
Vertical blinds and draperies
Decorating supplies
Salem Housing Authority FY 2015-2016 Consolidated Budget
2014/15
Estimated
Fiscal Year End
2015/16
Proposed
Budget
25
186.88
1,192.24
22,236.21
30,806.15
610.25
19,846.62
22,971.08
24,537.83
553.09
3,377.74
29,109.53
10,923.63
1,346.77
9,762.63
1,153.65
43,037.98
277.33
3,379.99
2,963.07
324.00
5,343.10
5,995.00
2,850.00
797.83
7,549.34
1,165
0
25,685
30,731
1,832
21,411
4,539
21,251
400
3,187
29,984
11,622
1,325
6,216
1,366
37,707
473
2,856
2,737
195
3,402
5,000
2,850
1,650
0
740
0
25,008
31,161
12,380
18,615
2,565
23,525
400
3,440
29,835
11,100
1,105
9,056
1,295
39,550
285
3,110
2,890
3,050
3,955
6,000
0
500
0
26
251,131.94
217,584
229,565
27
123.64
130
135
28
123.64
130
135
29
25,263.44
7,443.67
19,795.01
24,431.30
15,334.48
4,289.58
6,694.27
489.50
8,223.20
2,450.80
30,421.45
19,930.39
5,521.76
8,256.94
0.00
13,001
6,161
12,336
20,949
6,085
2,036
4,105
486
6,789
3,100
31,608
20,467
4,528
5,894
0
13,300
5,950
7,790
20,500
5,425
3,200
4,075
800
6,810
3,125
21,115
15,100
4,845
4,300
0
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
30
31
32
33
34
35
36
37
38
39
40
41
42
43
Page 16
CONSOLIDATED BUDGET
Fiscal Year Beginning October 1, 2015
Three year comparison
2013/14
Actual
Uniforms and protective clothing
Signage
2014/15
Estimated
Fiscal Year End
2015/16
Proposed
Budget
45
762.70
0.00
715
74
865
350
46
179,308.49
138,334
117,550
47
75
0.00
28,347.88
665.00
3,120.16
4,889.43
8,192.51
6,317.10
818.80
2,713.41
2,001.00
75.00
856.95
5,767.80
30,197.50
7,531.57
175.00
13,219.97
17,203.18
5,667.10
30,943.03
1,210.00
9,385.00
31,737.00
3,743.79
6,741.22
0.00
8,255.67
0.00
59,382.64
4,823
16,903
1,355
1,340
5,141
3,174
6,538
994
3,863
4,495
100
1,000
4,127
25,401
7,136
557
23,599
14,207
5,220
28,585
900
2,853
39,613
286
5,001
0
4,234
0
53,387
0
16,755
1,355
1,300
4,700
3,995
6,400
1,000
3,800
1,600
100
5,000
4,900
23,000
7,050
350
14,450
15,035
4,675
24,725
2,000
6,950
33,910
605
6,800
10
5,100
0
54,680
Total repairs contracts
76
289,157.71
264,832
250,245
Total repairs and maintenance
77
468,466.20
78
85
65,415.27
5,929.08
13,996.77
4,266.72
57,937.65
0.00
2,807.00
22,582.58
56,712
4,007
15,012
4,272
49,785
2,916
2,754
12,125
58,545
4,145
15,100
4,272
50,000
0
0
16,600
86
172,935.07
147,583
148,662
Total repairs materials
Repair Contracts:
Contract Labor (temps)
Vehicle maint/gas
Dryer Safety Plan
Equipment rent and repair
Electrical Service & Repair
Heating Service & Repair
Plumbing Service & Repair
Appliance repairs
Glass replacements
Fencing & Roof repairs
Tub & Shower refinishing
Garage door/wall repairs
Carpet and drapery cleaning
Unit Cleaning
Floor coverings/repairs
Door/countertop repairs
Building repairs
Janitorial Services (commons)
Laundry service
Painting - interiors
Painting - exteriors
Pest treatment
Grounds
Fire system maintenance
Alarm monitoring/insp/repairs
Medical testing/vaccines
Elevator maint/repairs/phone
Window cleaning
Garbage collection
Other operating:
Insurance:
Property/Liability
Vehicles
Flood
SF Bldg rental (Daycare)
Payment in lieu of taxes
Gain/Loss on disposal of equip
Development costs - OV
Bad Debt Write Offs
Total other operating
Salem Housing Authority FY 2015-2016 Consolidated Budget
44
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
79
80
81
82
83
84
403,166
367,795
Page 17
City of Salem Urban Development Department
Housing & Social Services Division
SALEM HOUSING AUTHORITY
Board of Commissioners
Executive Office
Exec Director-City Mgr
City Attorney (Acting Dept Head)
Housing Administrator
Accounting
Supervisor
Accountants (3)
Accounting Assistant
Asset Mgr
Supervisor
Compliance
Supervisor
Mgmt Analyst
Supervisor
IT Tech
FSS staff (4)
Staff Assistant
Office Assistant
Prop Mgmt (637 Units)
Supervisor
Staff Assistant
Tenant Relation Asst (5)
Maint Lead Mech (4)
Maint Mech (2)
Stipend positions (5)
SC8 HCV/Mod Rehab
Supervisor
Housing Specialists (6)
Inspectors (2)
Staff Assistants (3)
Affordable Housing
(392 units)
Public Housing
(245 units)
Revised Aug 2015 GMc
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 18
SCHEDULE OF POSITIONS
Salaries and Fringe Benefits
Actual
2013/14
F.T.E
Positions
Approved Budget
2014/15
F.T.E
Positions
Payroll
Central Office:
Management
Computer Specialist
Office Assistant II
Staff Assistant
Vou/PH FSS Coordinators
Vou FSS Grant Writer
PH FSS Coordinator
Accountant I
Accounting Assistant III
Subtotal Central Office
6.00
1.00
1.00
1.00
2.00
1.00
1.00
3.00
1.00
17.00
6.00
1.00
1.00
1.00
1.80
1.00
1.00
3.00
1.00
16.80
Section 8 (HCV/DV/VASH/Mod):
Vou Hsg Specialist
Vou Hsg Inspector
Staff Assistant
Subtotal Section 8
6.00
2.00
3.00
11.00
6.00
2.00
3.00
11.00
Property Management:
Tenant Relations Assistants
Staff Assistant
Lead Mechanics
Mechanics
Stipend Site Mgr (4)/Recycle Aide (1)
Subtotal Property Mgmt
5.00
0.00
2.00
6.00
1.00
14.00
TOTAL POSITIONS/SALARIES
FRINGE BENEFITS (% of salaries):
Central/SC8 Admin
Prop Mgmt - Admin
Prop Mgmt - Maint
Estimated
2014/15
F.T.E
Positions
Proposed Budget
2015/2016
Positions
Payroll
$1,046,417
6.00
1.00
1.00
1.00
3.00
1.00
0.00
3.00
1.00
17.00
7.00
1.00
1.00
1.00
3.00
1.00
0.00
3.00
1.00
18.00
$1,092,785
$515,130
6.00
2.00
3.00
11.00
6.00
2.00
3.00
11.00
$531,844
5.00
0.00
2.00
6.00
1.00
14.00
$602,343
5.00
0.00
4.00
2.00
1.00
12.00
5.00
1.00
4.00
2.00
1.00
13.00
$574,288
42.00
41.80
$2,163,891
40.00
42.00
$2,198,917
56.2%
62.6%
72.7%
58.6%
65.5%
81.5%
$914,748
$162,182
$289,322
56.4%
63.4%
74.7%
59.5%
63.3%
74.6%
$966,887
$178,051
$218,505
TOTAL FRINGE BENEFITS
$1,366,252
$1,363,442
TOTAL PERSONNEL SERVICES
$3,530,143
$3,562,359
NOTE: Includes all SHA staff (managed and partnerships).
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 19
LEASING SCHEDULE - ALL PROGRAMS
Number of Units Available
PROGRAM:
(1)
(2)
Public Housing:
Apts/plexes/houses
Owned Housing:
Duplex/Triplex
Englewood West
Southview Terrace
Total Owned Housing/Public Hsg
(3)
Section 8: (ACC units)
Housing Choice Vouchers (HCV)
Disabled 5 year Mainstream
Veteran's Assist (VASH) vouchers
Veteran's Assist (VASH) proj based
Family Unification (FUP) vouchers
Total Vouchers
Moderate Rehabiliation
Total Section 8 Housing
(4)
(4/5)
(4)
(5)
Limited Partnerships:
Parkway Village
Parkway East
Parkway West
Southfair Apartments
Robert Lindsey Tower
Total Tax Credit Housing
Managed properties:
Englewood East (Teton NP)
Hawthorne House (Chemeketa NP)
Doral House (City of Salem)
Total Managed properties
Total Units
Proposed
Estimated
FY2016
FY2015
Actual Units Available
FY2014
FY2013
FY2012
245
245
245
307
307
4
54
60
54
60
8
54
60
10
54
60
10
54
60
5
359
359
367
431
431
6
11
2,815
94
59
4
100
3,072
2,815
94
59
4
100
3,072
2,815
94
34
4
100
3,047
2,815
94
34
4
100
3,047
2,815
94
34
4
100
3,047
12
36
36
36
36
36
13
3,108
3,108
3,083
3,083
3,083
124
124
46
78
40
62
46
78
40
62
40
40
18
46
78
40
62
19
226
226
226
164
164
20
22
50
1
1
50
1
1
50
1
1
50
1
1
50
1
1
23
52
52
52
52
52
24
3,745
3,745
3,728
3,730
3,730
1
2
3
7
8
9
10
14
15
16
17
21
(1) Robert Lindsey Tower (62u) converted to Multifamily Hsg from Public Hsg via the Rental Assistance Demonstration Project (RAD).
Is now shown as a partnership.
(2) Duplex/Triplex properties sold (1 sold in Apr'14; remaining properties sold on Oct 1, 2014)
(3) 25 new VASH vouchers applied for and awarded in 2010. 9 xfer from PB VASH in 2012 due to fire; total increases from 25 to 34.
100 new FUP units applied for and awarded in Jun'11
13 new Project Based VASH units applied for and awarded in Jul'11 (9 xfer to reg VASH due to fire) leaving 4 PB VASH.
(4) Parkway Limited Partnership ended Dec. 31, 2011 (15 year tax credit property). Transferred to SHA LLP eff 1/31/12.
Split into two separate properties (Parkway East and West) in order to resyndicate for rehab in 2014). Parkway West in own LLC.
(5) Robert Lindsey Tower is now a limited partnership. Inlcuded with Parkway East in Robert Lindsey Towers LLC.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 20
CONSOLIDATED OPERATING PROGRAM BUDGET
Fiscal Year Beginning October 1, 2015
75.250%
Central Office
2015/16
Proposed
Budget
Cash Based
Federal
Affordable Hsg
SHA
Owned
Housing
Federal Housing Programs
Public
Housing
Vouchers
Mod Rehab
Grants
& Other
Programs
REVENUE
Subsidies:
Housing Assistance Subsidy (HAP)
Admin Fee Subsidy
Public Housing Subsidy
Other:
Tenant Rents (net)
Operating Grants
Capital Fund
Central Office Fees
Loan Receipts
SF Daycare Lease
Fraud Recovery
Port Fees (incoming)
FSS Forfeitures
Tenant Charges
Interest
Laundry
Other
1
2
3
4
5
6
7
16,250,560
2,108,702
888,523
1,197,720
576,579
472,114
1,175,859
178,584
35,815
45,000
4,500
888,523
615,720
582,000
0
964,394
576,579
472,114
211,465
8
16
9,000
8,000
0
8,500
22,000
848
5,785
20,350
17
22,744,540
Housing Assistance Payments
FSS Escrow Deposits
Personnel services
Central Office Fees
Other administrative
Other tenant services
Utilities
Repairs and maintenance
Port fees (outgoing)
Other operating
18
27
16,880,000
112,250
3,131,824
1,026,866
229,565
135
119,953
367,795
25,000
148,662
Total Expense
28
22,042,050
Net Operating Inc/Exp
29
702,490
Debt service
Reserves Interest (restricted)
HAP reserves (restricted)
Other restricted funds/rsv dep
Transfers
Capital outlay/improvements
30
Net Cash Flow
36
Total Revenue
16,026,976
2,068,387
9
10
11
12
13
14
15
9,000
0
0
1,000
373
5,785
0
964,394
211,615
622,878
0
150
8,000
0
7,500
1,000
21,000
250
0
350
20,000
0
1,493,123
18,130,923
214,404
1,107,203
16,656,416
72,000
1,137,918
715,260
123,601
178,584
45,000
22,190
10,083
1,268
1,130
155
301,551
46,801
1,012
0
453
300
105
4,612
213,515
399,729
889
707,474
60
5
10
EXPENSE
Reserves Available @ 10/1/15
Est Admin Reserve (decr)/incr FY'16
Est HAP Reserve (NRA) (decr)/incr FY'16
Est Admin Reserve balance @ 9/30/16
Est HAP Reserve (NRA) bal @ 9/30/16
19
20
21
22
23
24
25
26
31
32
33
34
35
114,768
235
(701,440)
197,713
0
1,091,214
1,068,631
47,448
1,841
5,750
6,100
55,485
60,400
18,366
112,820
4,685
11,625
25,000
9,198
1,841
399,174
1,140,598
18,755,703
209,774
223,704
352,525
(624,780)
6,380
108,388
225
(189,909)
219,525
(701,440)
72,947
305,000
133,000
3,713
3,561
1,131,490
(167,096)
2,117
(170,000)
787
189,441
61,572
13,910
40,250
412,093
193,150
40,485
135
52,450
289,215
33,394
170,000
10
889
58,750
648,714
0
0
0
0
0
0
0
0
3,781,632
371,713
(669,940)
3,483,405
3,185,178
10,000
2,117
276,924
(66,106)
829,050
115,091
449,267
219,525
19,364
889
27,287
58,750
12,117
210,818
944,141
668,792
2,169,739
41,447
(669,940)
468,525.06
1,133,098
20,253
86,037
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 21
CENTRAL OFFICE
The Central Office budget represents the Housing Authority’s centralized administrative
functions. The budget receives management fees from the Owned Housing, Public Housing,
Capital Fund, Managed Properties, Grants, Voucher program and Moderate Rehabilitation
programs. Central Office expenses reflect indirect agency staffing and administrative costs.
The Central Office was established to conform to HUD’s Public Housing program requirements
and split between Federal and non-federal sources of funding in FY 2014 to conform with HUD’s
expectations for the structure of the section.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 22
CENTRAL (FEDERAL) BUDGET
Fiscal Year Beginning October 1, 2015
Three year comparison
Includes RLT
w/o RLT
@ 6/30/15
2014/15
2013/14
Actual
Cash Based
1
2
3
4
6
REVENUE
PH Central Office Fees:
PH Mgmt Fee
PH Bookkeeping Fee
PH Asset Mgmt Fee
Total PH Central Office Fees
Budget
Estimated
Fiscal Year End
2015/16
Proposed
Budget
169,208.82
25,245.00
34,360.00
228,813.82
145,030
21,640
29,400
196,070
141,158
21,060
29,400
191,618
142,525
21,225
29,400
193,150
13
442,033.92
275,655.00
6,573.93
3,240.00
51,037.00
9,230.89
279.41
8,373.21
796,423.36
438,768
274,230
6,652
3,240
49,400
4,500
0
2,000
778,790
425,724
265,823
6,745
3,240
49,400
6,291
59
0
757,282
440,160
275,100
6,843
3,240
39,300
6,601
0
0
771,244
Total Revenue
14
1,025,237.18
974,860
948,900
964,394
EXPENSE
Personnel services
Administrative
Admin-Grant Mgmt
Total personnel services
15
948,197.72
3,897.94
952,095.66
1,022,914
4,288
1,027,202
942,270
4,407
946,677
1,064,491
4,140
1,068,631
36
53.16
5,854.15
1,830.50
290.66
4,311.93
6,979.87
6,179.03
0.00
166.80
1,933.47
1,010.76
0.00
2,552.12
188.39
9,142.98
1,274.24
10.00
7,549.34
49,327.40
1,000
7,303
1,584
0
9,000
1,075
6,100
50
400
1,800
2,000
0
2,200
500
9,000
1,000
0
2,000
45,012
633
7,373
1,511
1,185
4,822
1,394
6,231
50
100
2,378
1,220
109
930
210
9,000
256
20
0
37,422
500
7,540
1,443
11,025
4,000
815
6,400
50
200
2,400
1,150
0
2,200
225
9,100
400
0
0
47,448
37
3,767.30
5,000
3,000
3,500
Other Fees/Income:
Voucher Central Office Fees
Voucher Acctg Fees
Mod Central Office Fees
Mod Acctg Fees
CFP Central Office Fees
Grant Mgmt Fees
Interest
Other (VIDA/misc)
Total Other Fees/Income
Other administrative costs
Legal services
Payroll/HR services
Audit
Training/travel
Office/mtg supplies
Computer equip and software
Computer maint/repairs
Office equip
Office equip maint/repairs
Postage
Printing
Advertising
Dues
Publications
Telecommunications
Bank service chgs
Background checks
Grant program supplies/VIDA
Total other admin costs
Utilities
Electricity
Salem Housing Authority FY 2015-2016 Consolidated Budget
1
2
3
4
5
6
7
8
9
10
11
12
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
Page 23
CENTRAL (FEDERAL) BUDGET
Fiscal Year Beginning October 1, 2015
Three year comparison
Includes RLT
w/o RLT
@ 6/30/15
2014/15
2013/14
Actual
Cash Based
Gas
Water
Sewer
Total Utilities
7
1,000
800
1,200
8,000
600
450
850
4,900
700
550
1,000
5,750
0.00
0.00
0.00
0.00
0.00
0.00
693.23
923.18
0.00
1,616.41
50
50
50
50
25
25
500
950
0
1,700
0
0
0
0
0
0
729
773
0
1,502
0
0
0
0
0
0
700
1,000
0
1,700
61
601.05
0.00
0.00
0.00
1,554.94
0.00
86.79
0.00
2,273.25
4,516.03
700
0
200
200
500
400
50
0
2,900
4,950
1,335
0
0
1,003
0
0
50
0
2,300
4,688
500
0
200
200
500
400
100
0
2,500
4,400
62
6,132.44
6,650
6,190
6,100
63
64
2,112.29
527.34
2,806
538
3,052
439
3,113
448
65
2,639.63
3,344
3,491
3,561
Total Expense
66
1,016,027.44
1,090,208
998,680
1,131,490
Net Operating Income/Expense
67
9,209.74
(115,348)
(49,780)
(167,096)
Other restricted funds (incr/decr)
Transfers to Central Office
Capital outlay/improvements
68
(1,852.74)
0.00
11,062.48
0
(116,348)
1,000
974
(60,000)
9,246
2,117
(170,000)
787
Net Cash Flow
71
Maintenance
Materials:
Plumbing Parts & Supplies
Heating Parts & Supplies
Electrical Parts & Supplies
Locks and keys
Small tools
Pest prevention
Bldg supplies
Janitorial supplies
Uniforms and protective clothing
Total repairs materials
Total repairs and maintenance
Other operating expenses
Insurance:
Property/Liability
Vehicles
Total other operating expenses
10
11
Budget
2015/16
Proposed
Budget
634.82
487.36
942.83
5,832.31
Contracts:
Vehicle maint/gas
Equipment rent and repair
Heating Service & Repair
Plumbing Service & Repair
Bldg repairs
Carpet and drapery cleaning
Fire system maintenance
Medical testing/vaccines
Garbage/recycling
Total repairs contracts
8
Estimated
Fiscal Year End
Salem Housing Authority FY 2015-2016 Consolidated Budget
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
69
70
0.00
0
0
0
Page 24
CENTRAL (AFFORDABLE HSG) BUDGET
Fiscal Year Beginning October 1, 2015
Three year comparison
@ 6/30/15
2013/14
Actual
Cash Based
REVENUE
Property Mgmt Fees:
Englewood East (NP)
Hawthorne House (NP)
Doral Hse (City owned)
Duplex/Triplex (Owned)
Englewood West (Owned)
Southview Terrace (Owned)
Southcare (SF daycare lease)
Southfair (TC)
RLT (TC)
Parkway (TC)
Parkway West (TC)
Parkway East (TC)
Total Prop Mgmt Fees
Other Fees/Income:
Acctg Reimb (HH)
Loan Receipts
Interest
Development Fees Earned
Grant Income-GHAP
Other
Total Other Fees/Income
1
2
3
4
5
6
7
8
9
10
11
12
13
30,615.45
738.45
2,280.00
6,549.65
28,811.33
32,621.11
825.00
7,839.69
11,160.00
31,382.16
12,244.40
7,000.41
172,067.65
2014/15
Estimated
Budget
Fiscal Year End
2015/16
Proposed
Budget
31,121
756
2,280
0
28,834
32,666
996
7,500
33,480
31,705
753
2,280
28
28,743
32,638
675
7,976
29,366
31,427
786
2,280
20,000
10,000
167,633
43,702
24,780
202,646
45,000
26,000
210,865
600
600
600
28,828
32,744
900
7,900
35,000
500
0
200
0
150
0
20
600.00
4,785.36
501.38
61,630.00
207,000.00
0.00
274,516.74
0
1,100
816
1,616
0
750
21
446,584.39
168,733
204,262
211,615
22
31
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
797.83
797.83
0
0
0
0
0
0
0
0
600
600
0
2,054
125
37
519
297
0
388
1,650
5,070
0
291
0
0
350
300
0
400
500
1,841
Total Expense
32
797.83
600
5,070
1,841
Net Operating Income/Expense
33
445,786.56
168,133
199,192
209,774
Debt service (prin/int)
34
6,380.04
6,380
6,380
6,380
Total Revenue
14
15
16
17
18
19
EXPENSE
Other administrative costs
Legal services
Audit
Training/travel
Printing
Advertising
Dues
Publications
Bank service chgs
Property Mgmt exp
Total other admin costs
23
24
25
26
27
28
29
30
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 25
CENTRAL (AFFORDABLE HSG) BUDGET
Fiscal Year Beginning October 1, 2015
Three year comparison
@ 6/30/15
2013/14
Actual
Cash Based
Other restricted funds (incr/decr)
Transfers to Central Office
Capital outlay/improvements
35
Net Cash Flow
2014/15
Estimated
Budget
Fiscal Year End
2015/16
Proposed
Budget
37
439,406.52
0.00
0.00
45,405
116,348
0
132,812
60,000
0
33,394
170,000
0
38
0.00
0
0
0
36
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 26
OWNED HOUSING
Duplex/Triplex Project
These units, constructed in 1996/97, consist of two 4-bedroom duplexes and two 3-bedroom
triplexes on four scattered sites within the city of Salem. Financing sources included a lowinterest loan from West Coast Bank, a HOME loan from the City of Salem, a housing
development grant, a land purchase grant from Oregon Housing and Community Services and
an equity contribution from the Authority. Tenant-paid rents and charges were the only
sources of program revenue. One property, the Talisman duplex, was sold in April 2014. The
remaining units were sold on October 1, 2015. The bulk of the sales proceeds were used in the
Parkway Village upgrade project.
Englewood West Apartments
Englewood West Apartments for seniors was constructed in 1991 and was originally owned by a
Low Income Housing Tax Credit Limited Partnership with the Housing Authority as general
partner and property manager. On January 1, 2007, the Englewood West Apartments Limited
Partnership transferred ownership of the 54-unit complex to the Housing Authority. This
property was refinanced in September of 2010 with a loan maturity date of September 5, 2017.
Southview Terrace Apartments
Southview Terrace was constructed in 1993 and was originally owned by the Southview Terrace
Apartments Limited Partnership with the Housing Authority as general partner and property
manager. The limited partnership transferred ownership of the property to the Housing
Authority on January 1, 2009. This property was refinanced on April 1, 2014 with Columbia
Bank, resulting in an annual increase in net cash flow of approximately $44k per year due to the
decrease in interest rates. This loan maturity date is April 5, 2024.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 27
OWNED HOUSING BUDGETS
Fiscal Year Beginning October 1, 2015
Three year comparison
Cash Based
REVENUE
Contract Rents
Less: Mgr rent
Less: Vacancies
Tenant Rents (net)
Laundry Income
Interest Income
Interest Income (reserves)
Other Inc - tenant charges
Other Inc - misc
1
2
3
4
Incl D/T
w/o D/T
2013/14
Actual
2014/15
Estimated
Budget
Fiscal Year End
693,347.97
(10,580.00)
(2,517.91)
680,250.06
628,000
(10,500)
(2,500)
615,000
@ 6/30/15
628,100
(7,518)
(6,781)
613,801
Units:
54
60
Proposed
Budget
2015/16
Englewood
West
Southview
Terrace
628,380
(10,560)
(2,100)
615,720
294,840
(5,460)
(1,100)
288,280
333,540
(5,100)
(1,000)
327,440
9
5,786.14
168.83
229.21
2,253.49
0.00
5,775
170
265
800
0
5,633
75
102
2,733
0
5,785
148
225
1,000
0
3,250
78
110
500
0
2,535
70
115
500
0
10
688,687.73
622,010
622,344
622,878
292,218
330,660
11
12
79,378.18
91,125.52
89,896
89,142
82,991
81,155
105,692
83,749
42,716
39,675
62,976
44,074
Total personnel services
13
170,503.70
179,038
164,146
189,441
82,391
107,050
Central Office Fees:
Central Office Mgmt fees
14
67,982.09
61,500
61,380
61,572
28,828
32,744
15
67,982.09
61,500
61,380
61,572
28,828
32,744
16
35
14.17
1,192.24
1,785.44
864.66
6.42
570.76
434.73
877.46
929.79
820.61
247.72
176.92
735.89
209.82
3,198.11
277.33
530.00
411.00
195.00
2,850.00
300
0
1,730
826
0
600
100
600
660
725
300
100
600
155
2,800
355
400
300
0
2,850
2
0
1,723
830
278
595
618
582
751
758
482
0
362
301
3,051
473
566
424
0
2,850
100
0
1,720
855
0
500
300
770
825
740
240
100
665
210
3,050
285
350
350
0
2,850
50
0
808
401
0
250
150
355
375
335
115
50
310
100
1,650
125
250
250
0
1,350
50
0
912
454
0
250
150
415
450
405
125
50
355
110
1,400
160
100
100
0
1,500
36
16,328.07
13,401
14,646
13,910
6,924
6,986
37
40
17,503.02
7,052.01
16,011.69
17,215.92
18,200
7,650
13,600
15,850
16,731
8,048
17,200
16,362
17,300
7,100
13,885
17,200
8,400
3,300
6,085
7,400
8,900
3,800
7,800
9,800
41
57,782.64
55,300
58,341
55,485
25,185
30,300
42
2,836.60
1,317.38
2,434.53
2,234.40
501.49
2,000
1,000
2,000
1,000
600
1,467
833
2,214
998
574
2,000
1,000
2,000
1,000
500
1,000
500
1,000
500
250
1,000
500
1,000
500
250
Total Revenue
EXPENSE
Personnel services
Administrative
Maintenance
Total Central Office fees
Other administrative costs
Legal services
Professional Services
Payroll/HR services
Audit
Travel/Training
Office supplies
Comp Equip & S/W
Computer maintenance
Office Equip maint/repairs
Postage
Printing
Advertising
Dues
Publications
Telecommunications
Cable (Comm room)
Interpreters
Background checks
Collection costs
LIHTC monitoring fee (OHCS)
Total other admin costs
Utilities
Electricity
Gas
Water
Sewer
Total Utilities
Repairs and maintenance
Materials:
Plumbing Parts & Supplies
Heating Parts & Supplies
Electrical Parts & Supplies
Appliances
Appliance parts
5
6
7
8
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
38
39
43
44
45
46
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 28
OWNED HOUSING BUDGETS
Fiscal Year Beginning October 1, 2015
Three year comparison
Cash Based
Locks and keys
Small tools
Pest prevention
Grounds supplies
Barkdust
Building supplies
Painting supplies
Janitorial supplies
Vertical blinds and draperies
Uniforms and protective clothing
Signage
47
Total repairs materials
Incl D/T
w/o D/T
2013/14
Actual
2014/15
Estimated
Budget
Fiscal Year End
@ 6/30/15
Units:
54
60
Proposed
Budget
2015/16
Englewood
West
Southview
Terrace
57
206.06
273.22
154.70
610.35
0.00
949.28
558.24
381.58
455.63
32.22
0.00
200
300
200
600
700
2,000
600
600
300
100
50
136
225
200
989
600
1,958
1,185
453
354
0
0
200
300
200
610
625
1,000
600
400
300
50
50
100
150
100
305
275
500
300
200
150
25
25
100
150
100
305
350
500
300
200
150
25
25
58
12,945.68
12,250
12,186
10,835
5,380
5,455
59
83
0.00
1,638.97
562.68
1,100.39
691.45
485.00
0.00
0.00
1,420.00
2,421.00
175.00
175.00
379.00
11,880.00
959.35
2,630.00
610.00
6,350.00
4,375.00
6,741.22
3,801.17
1,079.50
0.00
0.00
6,993.30
0
1,200
100
400
500
500
100
700
2,000
2,700
1,000
400
1,000
12,000
800
2,250
0
4,000
4,100
7,700
4,000
1,100
0
0
7,300
1,588
1,192
100
300
100
300
0
700
1,043
1,998
0
557
0
12,064
1,317
3,013
0
0
4,933
5,001
3,203
1,031
0
0
7,074
0
1,655
100
400
400
500
100
700
1,500
2,000
350
350
500
12,000
875
1,725
0
4,000
3,410
6,800
4,000
1,100
0
0
7,100
0
1,425
50
200
200
250
50
350
500
1,500
175
175
250
6,000
415
1,225
0
2,000
2,010
3,850
2,000
350
0
0
3,000
0
230
50
200
200
250
50
350
1,000
500
175
175
250
6,000
460
500
0
2,000
1,400
2,950
2,000
750
0
0
4,100
Total repairs contracts
84
54,468.03
53,850
45,514
49,565
25,975
23,590
Total repairs and maintenance
85
67,413.71
66,100
57,700
60,400
31,355
29,045
Other operating expenses
Insurance:
Property/Liability
Bad Debt Write off
Total other operating expenses
86
88
18,665.59
3,644.00
22,309.59
17,257
1,100
18,357
16,183
1,715
17,898
17,266
1,100
18,366
8,808
600
9,408
8,458
500
8,958
Total Expense
89
402,319.80
393,696
374,111
399,174
184,091
215,083
Net Operating Income/Expense
90
286,367.93
228,314
248,233
223,704
108,127
115,577
Debt service (prin/int)
Interest Income rsvs (restricted)
Other restricted funds (incr/decr)
Reserve deposits
Reserve draws
Capital outlay/improvements
91
156,777.32
229.21
80,181.31
36,900.00
(35,207.25)
47,487.34
108,392
265
79,757
39,900
(205,000)
205,000
108,315
102
88,037
39,900
(125,000)
136,879
108,388
225
75,191
39,900
(305,000)
305,000
61,991
110
27,126
18,900
(125,000)
125,000
46,397
115
48,065
21,000
(180,000)
180,000
Net Cash Flow
97
Contracts:
Contract Labor (temps)
Vehicle maint/gas
Equipment rent and repair
Electrical Service & Repair
Heating Service & Repair
Plumbing Service & Repair
Appliance repairs
Glass replacements
Carpet and drapery cleaning
Unit cleaning
Floor coverings/repairs
Door/countertop repairs
Building repairs
Janitorial services-common areas
Laundry service
Painting - interiors
Painting - exteriors
Pest treatment
Grounds
Fire system maint
Elevator maint/repairs
Elevator phone
Window cleaning
Testing & Vaccinations
Garbage/recycling
48
49
50
51
52
53
54
55
56
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
87
92
93
94
95
96
0.00
Salem Housing Authority FY 2015-2016 Consolidated Budget
0
0
0
0
0
Page 29
FEDERAL HOUSING PROGRAMS
Public Housing
The Authority currently owns and manages 245 units of HUD subsidized public housing located
in Salem and Keizer. These projects are referred to as follows:
Multi-family sites
6 locations totaling 158 family units built in 1972
Scattered sites
52 family units acquired and renovated in 1978
20 family units constructed in 1985
15 family units acquired and renovated in 1987
Construction and acquisition costs for these units were funded through 40-year contracts with
the federal government. These loans were “forgiven” by HUD in 1993.
Operating revenue for these units is provided chiefly by tenant rents and a subsidy determined
by the HUD. Eligible applicants must have annual gross income not exceeding 80 percent of
area median income. The unit count of 245 does not include Orchard Village (30 units) which
was demolished for future redevelopment in September 2009 or Robert Lindsey Tower, 62
senior units constructed in 1975, which was converted to multifamily subsidized housing in
June of 2014. SHA received 30 replacement vouchers for Orchard Village effective July 1, 2009.
Forty-seven (47) of the total 87 scattered site units were approved for sale by the Housing
Authority Commission in 2012. Since HUD has made the process to dispose of Public Housing
much more difficult, staff will be reviewing all options available in the future, including a
potential RAD project to convert these units from Public Housing to a Section 8 contract or to
sell them and use the funds in another affordable housing construction project.
Section 8 Housing Choice Voucher Program
Housing Choice Vouchers (Vouchers) offer financial assistance to households receiving less than
50 percent of area median income. Under the program, the Authority provides a subsidy that is
the difference between the “payment standard” established for a given unit size and up to 40
percent of the participant’s income. The Authority is responsible to maintain a program waiting
list, determine the applicant’s eligibility, inform the applicant of program requirements, ensure
that the rental unit selected by the participant meets housing quality standards and enter a
housing assistance payment contract with the owner. The Authority expects to serve
approximately 3,072 households with Vouchers throughout the 2015-16 fiscal year.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 30
Section 8 Moderate Rehabilitation Program
Between 1981 and 1987 the Housing Authority entered into 15-year housing assistance
payment contracts with owners who rehabilitated multi-family rental units. The last of these
contracts reached the end of the initial 15-year term in 2002. Those owners who elect to
continue under the program are annually offered a 12-month renewal. As owners “opt out” of
their contracts, HUD issues Housing Choice Vouchers to the Authority to assist tenants. Only
one Moderate Rehabilitation complex (10 units for families) remains under contract for the
fiscal year.
The Authority also administers a 10-year contract for single-room occupancy (SRO) units for
women. The complex is known as the Coral Avenue Apartments (26 subsidized and 2 nonsubsidized SRO units).
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 31
PUBLIC HOUSING BUDGET
Fiscal Year Beginning October 1, 2015
Three year comparison
Note: RLT converted to RAD eff 6/1/14
w/RLT
w/o RLT
@ 6/30/15
2014/15
2013/14
Actual
Cash Based
REVENUE
Public Housing Subsidy:
PH Unit Subsidy
PH RSC Subsidy (RLT)
PH audit reimb
Resident participation subsidy
Total PH Operating Subsidy
1
2
3
4
5
% HUD funding
972,658.17
23,594.35
2,999.63
6,134.84
1,005,386.99
Budget
Estimated
Fiscal Year End
2015/16
Proposed
Budget
914,909
907,349
879,778
3,945
5,318
924,172
2,301
5,107
914,757
3,726
5,019
888,523
81.86%
89.0%
86.115%
84.0%
544,025
645
16,950
594,383
186
23,117
582,000
250
21,000
12
682,825.85
1,462.00
29,149.88
3,455.26
2,000.00
4,181.03
3,910.27
2,000
990
0
2,407
1,000
350
Total Revenue
13
1,732,371.28
1,488,782
1,534,850
1,493,123
EXPENSE
FSS Escrow Deposits (net)
14
49,046.00
46,200
37,212
40,250
15
157,892
146,812
186,267
18
171,043.53
23,615.75
9,307.00
382,534.40
0
349,995
7,646
268,641
4,000
221,826
19
586,500.68
507,887
423,099
412,093
20
22
169,208.82
25,245.00
34,360.00
145,030
21,640
29,400
141,158
21,060
29,400
142,525
21,225
29,400
23
228,813.82
196,070
191,618
193,150
24
33.35
4,919.91
3,863.70
274.00
2,509.72
2,111.83
4,912.70
553.09
52.73
4,746.08
1,303.89
120
4,328
2,659
0
2,100
900
4,230
350
110
4,005
1,240
83
4,633
2,350
99
1,454
292
3,984
350
110
3,987
1,266
120
3,424
3,086
355
2,025
900
4,230
350
110
4,260
1,390
Tenant Rents (net)
Interest
Tenant Charges
Laundry (RLT)
Antenna rental (RLT)
FSS forfeits
Other
Personnel services
Administrative
Tenant services-RSC (RLT)
Unemployment Insurance
Maintenance
Total personnel services
Central Office Fees:
PH Central Mgmt Fee
PH Central Acctg Fee
PH Central Asset Mgmt Fee
Total Central Office fees
Other administrative costs
Legal services
Payroll/HR services
Audit
Travel/Training
Office supplies
Computer equip & S/W
Computer maint/repairs
Office equipment
Office equip maint/repairs
Postage
Printing
Salem Housing Authority FY 2015-2016 Consolidated Budget
6
7
8
9
10
11
16
17
21
25
26
27
28
29
30
31
32
33
34
Page 32
PUBLIC HOUSING BUDGET
Fiscal Year Beginning October 1, 2015
Three year comparison
Note: RLT converted to RAD eff 6/1/14
w/RLT
w/o RLT
@ 6/30/15
2014/15
2013/14
Actual
Cash Based
Advertising
Dues
Publications
Telecommunications
Interpreters
Background checks
Bank service chgs
Collection and court fees
35
Total other admin costs
Other tenant services:
Resident Activities
Total Other tenant services
Utilities
Electricity
Gas
Water
Sewer
Total Utilities
Repairs and maintenance
Materials:
Plumbing Parts & Supplies
Heating Parts & Supplies
Electrical Parts & Supplies
Appliances
Appliance parts
Locks and keys
Small tools
Pest prevention
Grounds supplies
Barkdust
Building supplies
Painting supplies
Janitorial supplies
Vertical blinds and draperies
Uniforms and protective clothing
Signage
Total repairs materials
Contracts:
Contract Labor (temps)
Vehicle maint/gas
Dryer Safety Plan
Salem Housing Authority FY 2015-2016 Consolidated Budget
Estimated
Fiscal Year End
Budget
2015/16
Proposed
Budget
42
787.35
1,710.40
356.72
19,126.17
220.52
570.80
2,020.00
129.00
655
1,020
455
15,750
215
440
915
500
196
1,192
455
15,278
291
762
618
195
655
1,455
460
15,750
260
540
915
200
43
50,201.96
39,992
37,595
40,485
44
123.64
173
130
135
45
123.64
173
130
135
46
49
60,220.19
9,554.64
19,355.85
16,938.88
22,325
2,550
14,445
10,265
21,581
3,295
15,800
10,136
22,450
3,000
16,450
10,550
50
106,069.56
49,585
50,812
52,450
51
66
21,930.05
6,126.29
16,946.36
22,196.90
14,264.89
4,083.52
6,421.05
334.80
7,612.85
2,450.80
27,366.95
19,372.15
2,720.23
7,742.53
730.48
0.00
11,300
4,950
5,790
8,500
4,925
3,000
3,775
1,000
5,800
2,500
13,845
8,200
1,500
2,750
815
300
11,534
5,328
10,066
19,951
5,511
1,900
3,880
286
5,800
2,500
27,777
19,282
2,022
5,540
715
0
11,300
4,950
5,790
19,500
4,925
3,000
3,775
600
6,200
2,500
18,000
14,500
1,850
4,000
815
300
67
160,299.85
78,950
122,092
102,005
68
0.00
22,480.17
665.00
0
12,100
0
3,235
13,170
1,355
0
12,100
1,355
36
37
38
39
40
41
47
48
52
53
54
55
56
57
58
59
60
61
62
63
64
65
69
70
Page 33
PUBLIC HOUSING BUDGET
Fiscal Year Beginning October 1, 2015
Three year comparison
Note: RLT converted to RAD eff 6/1/14
w/RLT
w/o RLT
@ 6/30/15
2014/15
2013/14
Actual
Cash Based
Equipment rent and repair
Electrical Service & Repair
Heating Service & Repair
Plumbing Service & Repair
Appliance repairs
Glass replacements
Fencing & Roof repairs
Tub & Shower refinishing
Garage door/wall repairs
Carpet and drapery cleaning
Unit cleaning
Laundry service
Floor coverings/repairs
Bldg repairs
Painting - interiors
Painting - exteriors
Pest treatment
Grounds
Fire system maintenance
Janitorial services
Medical testing/vaccines
Elevator maint/repairs
Garbage/recycling
71
Estimated
Fiscal Year End
Budget
2015/16
Proposed
Budget
1,200
4,300
4,860
5,900
900
3,100
1,600
100
6,000
1,200
27,700
2,894
6,200
2,350
20,115
0
2,400
14,900
350
500
10
1,240
4,841
3,074
5,235
994
3,163
4,495
100
1,000
3,009
23,053
3,903
7,136
23,599
25,372
900
2,853
34,680
206
0
0
1,200
4,300
3,395
5,700
900
3,100
1,600
100
5,000
3,000
21,000
3,800
6,700
13,450
23,000
2,000
2,950
30,500
350
500
10
93
2,557.48
3,789.04
6,091.44
5,832.10
818.80
2,713.41
2,001.00
75.00
856.95
4,347.80
27,776.50
4,707.75
7,356.57
11,286.03
28,313.03
600.00
3,035.00
27,362.00
3,516.29
2,850.00
0.00
3,375.00
45,998.88
41,750
40,572
41,200
Total repairs contracts
94
218,405.24
160,429
207,185
187,210
Total repairs and maintenance
95
378,705.09
239,379
329,277
289,215
96
103
35,589.30
4,365.07
13,996.77
57,937.65
0.00
2,807.00
18,938.58
133,634.37
30,220
4,790
13,700
50,170
0
0
11,700
110,580
28,857
2,738
15,012
49,785
2,916
2,754
10,410
112,472
29,370
2,850
15,100
50,000
0
0
15,500
112,820
Total Expense
104
1,533,095.12
1,189,866
1,182,215
1,140,598
Net Operating Inc/Expense
105
199,276.16
298,916
352,635
352,525
Other restricted funds (incr/decr)
Reserve draws/subsidy offset
Capital outlay/improvements
106
108
73,956.17
0.00
125,319.99
181,416
0
117,500
177,242
0
175,393
219,525
0
133,000
Net Cash Flow
109
0.00
0
0
0
Other operating expenses
Insurance:
Property/Liability
Vehicles
Flood
Payment in lieu of taxes
Gain/Loss on disposal of equip
Tenant Relocation
Bad Debt Write Offs
Total other operating expenses
Salem Housing Authority FY 2015-2016 Consolidated Budget
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
97
98
99
100
101
102
107
Page 34
PUBLIC HOUSING PROPERTIES
Fiscal Year Beginning October 1, 2015
Includes FSS escrow in subsidy
#Units
Cash Based
Prorate %
REVENUE
Public Housing Subsidy:
PH Unit Subsidy
PH RSC Subsidy (RLT)
PH audit reimb
Resident participation subsidy
Total PH Operating Subsidy
PIC #'s:
245
PH sites
Total
84.0%
AMP1
203100
87
Scattered
Sites
203300
20
Brush
College
203300
30
Glen
Creek
BUDGET 2015/2016
AMP3
203400
203400
24
30
Livingstone
Meadowlark
Village
Village
203400
26
Northgate
Village
AMP4
203400
0
Orchard
Village
203400
28
Shelton
Village
879,778
0
3,726
5,019
888,523
261,905
78,212
117,318
93,854
117,318
101,675
109,496
1,388
1,827
265,120
296
404
78,912
444
606
118,368
355
485
94,694
444
606
118,368
385
525
102,585
414
566
110,476
582,000
250
21,000
250,000
100
6,000
54,000
50
2,000
70,000
20
2,500
60,000
20
2,000
53,000
20
4,000
53,000
20
2,000
42,000
20
2,500
12
1,000
350
500
50
0
50
200
50
100
50
100
50
100
50
0
50
0
Total Revenue
13
1,493,123
521,770
135,012
191,138
156,864
175,538
157,755
155,046
0
EXPENSE
FSS Escrow Deposits
14
40,250
30,000
0
3,500
2,750
3,500
500
0
15
57,270
17,129
24,118
19,862
24,118
21,213
22,557
0
18
186,267
0
4,000
221,826
0
74,933
0
18,584
0
27,890
2,000
22,316
0
27,890
2,000
24,174
0
26,039
0
19
412,093
132,203
35,713
52,008
44,178
52,008
47,387
48,596
0
20
22
142,525
21,225
29,400
51,000
7,600
10,440
11,900
1,775
2,400
17,200
2,550
3,600
14,000
2,200
2,880
17,425
2,600
3,600
15,000
2,200
3,120
16,000
2,300
3,360
23
193,150
69,040
16,075
23,350
19,080
23,625
20,320
21,660
24
120
3,424
3,086
355
2,025
900
4,230
350
110
4,260
1,390
655
60
1,216
1,095
0
1,100
300
1,175
50
50
1,250
400
230
10
280
252
0
100
100
415
50
10
400
150
55
10
419
378
0
150
100
610
50
10
500
175
80
10
336
302
0
125
100
495
50
10
475
160
65
10
419
378
355
150
100
555
50
10
595
175
80
10
363
328
0
260
100
455
50
10
515
165
70
10
391
353
0
140
100
525
50
10
525
165
75
Tenant Rents
Interest
Tenant Charges
Laundry (RLT)
Antenna rental (RLT)
FSS forfeits
Other
Personnel services
Administrative
Resident Service Coord (RLT)
Unemployment Insurance
Maintenance
Total personnel services
Central Office Fees:
PH Central Mgmt Fee
PH Central Acctg Fee
PH Central Asset Mgmt Fee
Total Central Office fees
Other administrative costs
Legal services
Payroll/HR services
Audit
Training/travel
Office supplies
Computer equip & S/W
Computer maint/repairs
Office equipment
Office equip maint/repairs
Postage
Printing
Advertising
1
2
3
4
5
6
7
8
9
10
11
16
17
21
25
26
27
28
29
30
31
32
33
34
35
Salem Housing Authority FY 2015-2016 Consolidated Budget
0
Page 35
PUBLIC HOUSING PROPERTIES
Fiscal Year Beginning October 1, 2015
Includes FSS escrow in subsidy
#Units
Cash Based
Dues
Publications
Telecommunications
Interpreters
Background checks
Bank service chgs
Collection and court fees
36
Total other admin costs
Other tenant services:
Resident Activities
Total Other tenant services
Utilities
Electricity
Gas
Water
Sewer
Total Utilities
Repairs and maintenance
Materials:
Plumbing Parts & Supplies
Heating Parts & Supplies
Electrical Parts & Supplies
Appliances
Appliance parts
Locks and keys
Small tools
Pest prevention
Grounds supplies
Barkdust
Building supplies
Painting supplies
Janitorial supplies
Vertical blinds and draperies
Uniforms and protective clothing
Signage
Total repairs materials
Contracts:
Contract Labor (temps)
Vehicle maint/gas
Dryer Safety Plan
Equipment rent and repair
Electrical Service & Repair
PIC #'s:
245
PH sites
Total
AMP1
203100
87
Scattered
Sites
203300
20
Brush
College
203300
30
Glen
Creek
BUDGET 2015/2016
AMP3
203400
203400
24
30
Livingstone
Meadowlark
Village
Village
203400
26
Northgate
Village
AMP4
203400
0
Orchard
Village
203400
28
Shelton
Village
42
1,455
460
15,750
260
540
915
200
400
140
2,200
100
150
400
100
140
30
1,700
10
50
90
0
200
60
3,800
40
75
60
0
150
55
1,350
25
60
95
0
200
65
1,775
20
70
100
100
180
60
3,275
40
65
65
0
185
50
1,650
25
70
105
0
43
40,485
10,416
3,842
6,717
3,863
5,207
6,011
4,429
44
135
50
10
15
15
15
15
15
45
135
50
10
15
15
15
15
15
46
3,000
1,000
3,000
6,200
1,750
3,400
49
22,450
3,000
16,450
10,550
500
50
4,000
1,550
3,250
500
1,750
50
4,500
600
3,100
900
4,200
400
1,600
1,300
2,350
500
2,500
500
50
52,450
13,200
2,300
8,950
5,550
9,100
7,500
5,850
51
66
11,300
4,950
5,790
19,500
4,925
3,000
3,775
600
6,200
2,500
18,000
14,500
1,850
4,000
815
300
2,000
2,200
1,000
10,000
750
1,000
2,000
200
1,000
1,000
5,000
5,000
500
1,300
100
75
1,300
800
400
1,500
400
300
50
50
500
250
2,000
1,000
150
500
100
25
1,500
500
715
2,000
1,000
400
50
50
1,000
250
2,000
2,000
300
550
100
50
1,500
600
1,200
1,000
500
300
500
100
1,000
250
1,500
1,500
200
400
115
25
1,500
350
1,065
2,000
1,000
400
375
100
900
250
3,000
2,000
150
350
200
50
2,000
300
1,000
1,000
500
300
500
50
1,000
250
2,000
1,500
400
400
100
25
1,500
200
410
2,000
775
300
300
50
800
250
2,500
1,500
150
500
100
50
67
102,005
33,125
9,325
12,465
10,690
13,690
11,325
11,385
0
68
0
12,100
1,355
1,200
4,300
0
4,000
515
300
1,000
0
1,300
0
100
500
0
1,850
190
200
200
0
500
220
100
500
0
2,200
0
300
500
0
500
430
100
1,000
0
1,750
0
100
600
0
0
0
0
37
38
39
40
41
47
48
52
53
54
55
56
57
58
59
60
61
62
63
64
65
69
70
71
72
Salem Housing Authority FY 2015-2016 Consolidated Budget
0
0
0
0
0
0
Page 36
PUBLIC HOUSING PROPERTIES
Fiscal Year Beginning October 1, 2015
Includes FSS escrow in subsidy
#Units
Cash Based
Heating Service & Repair
Plumbing Service & Repair
Appliance repairs
Glass replacements
Fencing & Roof repairs
Tub & Shower refinishing
Garage door/wall repairs
Carpet and drapery cleaning
Unit cleaning
Laundry service
Floor coverings/repairs
Bldg repairs
Painting - interiors
Painting - exteriors
Pest treatment
Grounds
Fire system maintenance
Janitorial services
Medical testing/vaccines
RLT Elevator maint/repairs
Garbage collection/recycling
73
AMP1
203100
87
Scattered
Sites
PIC #'s:
245
PH sites
Total
203300
20
Brush
College
203300
30
Glen
Creek
BUDGET 2015/2016
AMP3
203400
203400
24
30
Livingstone
Meadowlark
Village
Village
203400
26
Northgate
Village
AMP4
203400
0
Orchard
Village
203400
28
Shelton
Village
1,500
3,000
250
1,500
1,000
100
5,000
2,000
6,000
1,000
3,000
3,000
8,000
2,000
2,000
15,000
50
0
10
100
1,000
100
300
100
0
400
100
100
100
100
0
100
500
100
300
100
0
500
100
150
300
100
0
500
500
100
300
100
0
295
500
100
300
100
0
100
2,000
800
200
950
1,500
0
250
1,000
50
0
0
200
3,000
450
300
2,000
2,000
0
100
1,500
50
0
0
100
2,000
200
600
2,000
3,000
0
100
3,000
50
0
0
200
2,000
450
600
1,000
3,000
0
200
3,000
50
0
0
200
3,000
500
1,000
2,500
3,000
0
200
3,500
50
500
0
200
3,000
400
1,000
2,000
2,500
0
100
3,000
50
0
0
93
3,395
5,700
900
3,100
1,600
100
5,000
3,000
21,000
3,800
6,700
13,450
23,000
2,000
2,950
30,500
350
500
10
0
41,200
2,000
4,500
5,700
6,700
8,200
6,000
8,100
Total repairs contracts
94
187,210
62,225
14,850
18,540
20,170
22,850
23,980
24,095
500
Total repairs and maintenance
95
289,215
95,350
24,175
31,005
30,860
36,540
35,305
35,480
500
96
10,500
350
2,400
300
2,850
400
3,600
750
3,300
400
3,400
350
20
23,500
0
4,500
0
3,300
300
15,100
4,600
0
4,800
0
4,500
0
4,600
0
3,500
0
103
29,370
2,850
15,100
50,000
0
0
15,500
112,820
4,000
38,350
2,000
9,200
2,000
25,300
2,000
10,050
4,000
12,850
500
8,800
1,000
8,250
20
Total Expense
104
1,140,598
388,609
91,315
150,845
116,346
142,845
125,838
124,280
520
Net Operating Income/Expense
105
352,525
133,161
43,697
40,293
40,518
32,693
31,917
30,766
(520)
Other restricted funds (incr/decr)
Reserve draws
Capital outlay/improvements
106
108
219,525
0
133,000
42,641
520
90,000
40,997
0
2,700
37,143
0
3,150
22,818
0
17,700
29,543
0
3,150
18,767
0
13,150
27,616
0
3,150
0
(520)
0
Net Cash Flow
109
0
0
0
0
0
0
0
0
Other operating expenses
Insurance:
Property/Liability
Vehicles
Flood
Payment in lieu of taxes
Gain/Loss on disposal of equip
Tenant Relocation
Bad Debt Write Offs
Total other operating expenses
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
97
98
99
100
101
102
107
Capital outlay
Net Cash flow
Salem Housing Authority FY 2015-2016 Consolidated Budget
0
0
500
0
43,000
0 AMP3
Page 37
HOUSING CHOICE VOUCHER PROGRAM
Fiscal Year Beginning October 1, 2015
Three year comparison
@ 6/30/15
2014/15
2013/14
Actual
Cash Based
REVENUE
VOUCHER SUBSIDY:
Housing Assistance Payments (HAP):
HCV HAP Subsidy (restricted)
Mainstream 5 yr HAP Subsidy (restricted)
Total Housing Assistance Payments (HAP)
Admin Fees:
Reg HCV Admin Fees
Total Admin Fees
Interest-Admin (unrestricted)
Interest-DV 5 yr HAP (restricted)
Fraud Recovery Funds (1/2 restricted)
FSS Escrow Forfeitures (restricted)
Port-in fees
Other-HAP (restricted)
Other-Admin
Total Revenue
EXPENSE
Housing Assistance Payments-HCV
FSS Escrow Deposits-HCV
Total HAP/FSS Escrow
Mainstream 5 yr HAP
Total HAP
Personnel services
Administrative
Vou FSS Coordinators (3 positions)
Unemployment Insurance
Total personnel services
Central Office Fees:
Central Office Mgmt Fees
Central Office Acctg Fees
Total Central Office fees
Other administrative costs
Legal services
Payroll/HR services
Audit
Travel/Training
Office supplies
2015/16
Proposed
Budget
14,830,063.00
368,574.00
3 15,198,637.00
15,664,191
374,496
16,038,687
14,818,641
377,918
15,196,559
15,652,480
374,496
16,026,976
2,051,311.15
2,051,311.15
2,000,740
2,000,740
2,079,309
2,079,309
2,068,387
2,068,387
77.58%
75.00%
79.19%
75.25%
183,392.80
1,020.00
8 17,434,360.95
197,309
1,050
18,237,786
48,526
15
163.32
19.42
15,688.99
13,513.70
9,808.48
46,689.80
2,975.00
200
5
15,000
12,000
6,000
20,000
500
16
17,523,219.66
1
2
4
5
Calc FY admin fee proration
Vou FSS Coordinators (3 positions)
Audit Reimb (Mainstream DV 5yr only)
Total Vou subsidy
Budget
Estimated
Fiscal Year End
6
7
17,324,394
18,095,363
46
60
12,134
6,786
0
32,537
0
8,000
7,500
0
20,000
0
18,291,491
17,375,897
18,130,923
15,636,067.95
76,168.24
19 15,712,236.19
16,048,380
75,000
16,123,380
15,133,437
78,358
15,211,795
16,281,920
72,000
16,353,920
368,593.24
16,080,829.43
374,496
16,497,876
377,918
15,589,713
374,496
16,728,416
1,095,976
197,309
0
1,035,169
48,526
0
1,137,918
24
1,041,129.19
184,552.47
7,162.81
25
1,232,844.47
1,293,285
1,083,695
1,137,918
26
27
442,033.92
275,655.00
438,768
274,230
425,724
265,823
440,160
275,100
28
717,688.92
712,998
691,547
715,260
29
85.15
9,566.29
22,698.58
38.69
12,365.95
500
12,929
23,063
0
14,000
369
11,809
22,415
95
14,464
20
12,177
25,179
0
12,000
9
10
11
12
13
14
17
18
20
21
22
23
30
31
32
33
Salem Housing Authority FY 2015-2016 Consolidated Budget
0
Page 38
HOUSING CHOICE VOUCHER PROGRAM
Fiscal Year Beginning October 1, 2015
Three year comparison
@ 6/30/15
2014/15
2013/14
Actual
Cash Based
Computer equip and software
Computer maint/repairs
Office equip maint/repairs
Postage
Printing
Advertising
Dues
Publications
Telecommunications
Interpreters
Background checks
Bank service chgs
Outside Inspections (HQS)
34
Total other admin costs
Estimated
Fiscal Year End
Budget
2015/16
Proposed
Budget
46
8,842.83
12,447.96
2,225.13
21,279.14
8,341.37
382.50
4,354.70
398.72
11,423.24
2,629.47
1,971.27
2,009.67
5,995.00
975
10,000
2,000
21,000
10,000
0
4,100
650
13,000
2,500
2,000
3,000
5,000
2,223
10,330
2,226
22,460
8,593
501
3,404
400
10,185
1,999
1,531
2,100
5,000
525
12,000
2,300
22,100
8,300
0
4,400
400
11,500
2,500
2,000
2,200
6,000
47
127,055.66
124,717
120,104
123,601
48
2,872.62
484.10
371.60
718.97
4,447.29
3,300
750
575
850
5,475
2,500
490
400
725
4,115
2,925
510
450
800
4,685
1,391.65
1,478.60
2,870.25
1,550
1,550
3,100
1,049
1,238
2,287
1,400
1,575
2,975
3,627.69
139.00
2,441.53
3,474.17
12,552.64
2,500
30
2,250
3,150
11,030
1,206
30
2,143
2,868
8,534
2,500
150
2,500
3,500
11,625
64
8,628.47
1,036.67
0.00
9,665.14
8,721
1,075
0
9,796
8,187
830
0
9,017
8,351
847
0
9,198
Portability fees - outgoing
65
32,047.76
35,000
23,606
25,000
Total Expense
66
18,217,131.31
18,690,177
17,530,331
18,755,703
Net Operating Income/Expense
67
(693,911.65)
(398,686)
(154,434)
(624,780)
Interest Income rsvs (restricted)
HAP reserves (restricted)
Other restricted funds
Capital Outlay/Improvements
68
19.42
(882,173.19)
183,944.67
4,297.45
5
(459,189)
59,498
1,000
0
(393,154)
238,720
0
0
(701,440)
72,947
3,713
Net Cash Flow
72
Utilities:
Electricity
Gas
Water
Sewer
Total Utilities
Maint Supplies/Contracts:
Supplies:
Building Maint
Janitorial supplies
Total supplies
Contracts:
Vehicle maint/gas/repairs
Fire System Maint
Janitorial services
Garbage/recycling
Total Maint Supplies/contracts
Other Operating expenses
Insurance:
Property/Liability
Vehicles
Gain/Loss on disposal of fixed assets
Total other operating expenses
Salem Housing Authority FY 2015-2016 Consolidated Budget
35
36
37
38
39
40
41
42
43
44
45
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
69
70
71
0.00
0
0
0
Page 39
MODERATE REHABILITATION PROGRAM
Fiscal Year Beginning October 1, 2015
Three year comparison
@ 6/30/15
2013/14
Actual
Cash Based
2014/15
Estimated
Budget
Fiscal Year End
2015/16
Proposed
Budget
REVENUE
Mod Rehab subsidy:
Housing Assistance Payments
Admin Fees
Audit Reimb
Total Mod Rehab subsidy
4
167,115.00
32,869.00
1,535.00
201,519.00
169,848
33,260
1,564
204,672
169,848
33,723
1,560
205,131
178,584
34,215
1,600
214,399
5
26.02
40
6
5
6
201,545.02
204,712
205,137
214,404
EXPENSE
Housing Assistance Payments
7
167,132.81
169,848
169,848
178,584
Personnel services
Administrative
8
17,465.56
20,382
20,129
22,190
9
17,465.56
20,382
20,129
22,190
10
11
6,573.93
3,240.00
6,652
3,240
6,745
3,240
6,843
3,240
12
9,813.93
9,892
9,985
10,083
13
26
1.05
110.42
1,535.00
0.48
88.26
25.09
120.68
3.29
330.23
19.89
35.58
147.48
0.00
39.19
40
150
1,564
0
170
5
110
10
350
80
40
200
0
70
78
147
1,560
0
76
12
124
0
401
24
31
193
0
40
0
147
295
0
90
25
125
5
335
20
36
150
0
40
27
2,456.64
2,789
2,686
1,268
28
719.82
121.30
910
185
600
100
725
125
Interest
Total Revenue
Total personnel services
Central Office Fees:
Central Office Mgmt Fees
Central Office Acctg Fees
Total Central Office fees
Other administrative costs
Legal
Payroll/HR services
Audit
Training/travel
Office supplies
Computer equip and software
Computer maint/repairs
Office equip maint/repairs
Postage
Printing
Dues
Telecommunications
Background checks
Bank service chgs
Total other admin costs
Utilities:
Electricity
Gas
1
2
3
14
15
16
17
18
19
20
21
22
23
24
25
29
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 40
MODERATE REHABILITATION PROGRAM
Fiscal Year Beginning October 1, 2015
Three year comparison
@ 6/30/15
2013/14
Actual
Cash Based
Water
Sewer
Total Utilities
2014/15
Estimated
Budget
Fiscal Year End
2015/16
Proposed
Budget
93.10
180.16
1,114.38
140
160
1,395
90
150
940
95
185
1,130
13.50
18.17
31.67
35
25
60
21
42
63
15
20
35
39
0.00
31.65
1.71
77.36
30
0
0
90
0
0
0
73
0
35
5
80
40
142.39
180
136
155
41
42
100.09
100.09
110
110
97
97
105
105
Total Expense
43
198,225.80
204,596
203,821
213,515
Net Operating Income/Expense
44
3,319.22
116
1,316
889
Interest Income rsvs (restricted)
Other restricted funds
Net Cash Flow
45
26.02
3,293.20
0.00
0
116
0
3
1,313
0
5
889
0
Maint Supplies/Contracts:
Supplies:
Building Maint
Janitorial supplies
Total supplies
Contracts:
Maint vehicle repair/gas
Janitorial services
Fire System Maint
Garbage/recycling
Total Maint Supplies/contracts
Other Operating expenses
Insurance:
Property/Liability
Total other operating expenses
30
31
32
33
34
35
36
37
38
46
47
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 41
GRANT PROGRAMS
Capital Fund Program (CFP)
The Authority annually receives CFP funds under a formula grant from HUD that takes into
account the number and type of units and the age of the agency’s Public Housing stock. The
funds may be used to make major physical improvements to Public Housing, management
improvements that enhance the Authority’s capability in operating all programs, pay the cost of
services to Public Housing Residents and help meet Public Housing operating costs. These CFP
funds permit the Housing Authority to make improvements that are beyond the scope of the
operating budgets. The CFP budgets are part of the Public Housing Agency Plan, which was
adopted by the Housing Authority Commission on July 13, 2015.
Continuum of Care (COC)
The Authority entered into an agreement with Oregon Housing and Community Services to
extend additional services to clients to help them become more self-sufficient. The grant pays
for the payroll costs of staff associated with the program and is run in conjunction with the
Voucher and FSS programs.
Dept of Human Services (DHS)
The Authority entered into an agreement with the Department of Human Services to provide
housing and service coordination for certain families on the Child Welfare Office caseload.
The funds pay for the payroll costs of staff associated with service coordination stabilizing the
family in housing and connecting to appropriate services in their community. The program is
run in conjunction with the Voucher program.
VIDA
The Authority has an agreement with CASA of Oregon to facilitate Individual Development
Account services for Housing Authority clients moving toward homeownership or other goals
related to self-sufficiency. VIDA funds pay for the staffing costs of administering the program.
The VIDA program is run in conjunction with the FSS program.
Resident (Family) Self Sufficiency Programs (ROSS)
The Authority has agreements with HUD for 106 Housing Choice Voucher and 45 Public Housing
FSS families. The families voluntarily enroll in the program and agree to a plan to achieve
specific goals within 5 years. As families achieve an increase in income, the subsidy savings is
placed into an escrow account for the family. When the family achieves program goals, the
escrow account is released to the family and is frequently used for higher education or
homeownership. Effective January 1, 2015, the Voucher FSS program was combined with the
ROSS program and will be funded through this program now and in the future.
Southfair Daycare
The Authority constructed a Head start classroom on the grounds of Southfair Apartments in
2003 and has leased the facility to two different agencies to run their daycare programs. The
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 42
current tenant is Little Steps Learning Center. This budget assumes that the facility will be
leased on October 1, 2015 with the same tenant and represents the income from that lease and
the payment of facility operating costs.
Security Deposit Program
Under this program, the Authority offers cash assistance with security deposits to households
entering the Voucher program. Eligible households must lack the resources to pay a security
deposit at the start of Voucher assistance. The program is funded with a HOME grant awarded
by the City of Salem. Security deposit assistance is expected to total $45,000 which will assist
approximately 100 households.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 43
GRANTS & OTHER PROGRAMS
Fiscal Year Beginning October 1, 2015
Three year comparison
@ 6/30/15
City
(PH ROSS)
2013/14
Actual
Cash Based
REVENUES
Capital Grants AMP1
Capital Grants AMP2
Capital Grants AMP3
Operating Grants
Housing Assistance
Admin Fees
Leasing (SC/Doral)
Interest Inc (reserves)
Total Revenues
343,114
0
129,000
576,579
45,000
4,500
9,000
10
1,107,203
10
58,374.00
45,000
46,379
45,000
11
104,357.13
0.00
104,357.13
108,824
0
108,824
249,693
0
249,693
301,551
0
301,551
61,092.89
61,092.89
54,896
54,896
56,366
56,366
46,801
46,801
24
0.00
13.71
0.00
4,576.73
0.00
0.00
373.94
0.00
4,964.38
0
20
0
0
0
0
0
0
20
50
11
0
0
0
0
0
0
61
1,000
12
0
0
0
0
0
0
1,012
25
378.94
453
453
453
26
496.79
414.12
0.00
568.10
0.00
0.00
0.00
6.84
0.00
0
0
0
0
0
0
0
0
0
0
56
0
0
0
0
0
74
0
0
0
0
0
0
0
0
0
0
5
6
7
8
12
13
14
15
Other administrative costs
Training/travel
Audit
Office supplies
Computer equip and software
Printing
Postage
COC Grant Fees
Advertising
Total other administrative costs
Utilities
Water/Sewer
9
1,854
297,052
0
300,796
46,379
4,638
6,750
5
657,474
4
Central Office Fees:
Central Office Mgmt Fees
Total Central Office fees
CFP'14
120,354
586,876
175,580
172,504
45,000
4,500
9,960
20
1,114,794
3
Personnel services
Administrative
Maintenance
Total personnel services
2015/16
Proposed
Budget
544,608.69
358,201.24
0.00
165,315.32
58,374.00
6,580.90
8,250.00
11.36
1,141,341.51
1
2
EXPENSES
Housing Assistance Payments
2014/15
Estimated
Budget
Fiscal Year End
16
17
18
19
20
21
22
23
CFP'15
205,614
137,500
54,000
98,000
75,000
117,900
Continuum
of Care
Grant
36,459
DHS
45,000
VIDA
14,358
Resident
Self-sufficiency
Program
27
28
29
29
30
31
32
33
Salem Housing Authority FY 2015-2016 Consolidated Budget
Security
Deposit
Program
264,862
45,000
4,500
357,614
330,400
36,459
45,000
14,358
264,862
9,000
10
9,010
49,500
45,000
39,300
39,300
33,854
2,835
264,862
33,854
2,835
264,862
2,101
2,101
900
900
1,000
12
1,000
12
453
Maintenance
Supplies:
Plumbing Parts
Electrical Parts
Appliances
Appliance Parts
Locks & keys
Small Tools
Grounds Supplies
Building Supplies
Painting Supplies
Southfair
Daycare
Rental
Page 44
4,500
4,500
GRANTS & OTHER PROGRAMS
Fiscal Year Beginning October 1, 2015
Three year comparison
@ 6/30/15
City
(PH ROSS)
2013/14
Actual
Cash Based
Janitorial Supplies
Window Coverings
34
Uniforms and protective clothing
36
Signage
Contracts:
Vehicles maint/gas
Equipment Rental
Electrical contracts
Heating contracts
Plumbing contracts
Glass installations
Fence repairs
37
2014/15
Estimated
Budget
Fiscal Year End
2015/16
Proposed
Budget
CFP'14
Continuum
of Care
Grant
CFP'15
DHS
Resident
Self-sufficiency
Program
VIDA
Southfair
Daycare
Rental
Security
Deposit
Program
0.00
58.78
0.00
0.00
0
0
0
0
0
0
0
74
0
0
0
0
0.00
0.00
0.00
1,409.62
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
565.68
3,519.93
1,000
0
0
1,500
0
0
1,000
0
0
2,000
10,000
0
0
0
0
300
15,800
0
0
0
0
0
0
0
75
350
0
0
200
0
0
0
500
1,329
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
300
300
57
319.53
4,266.72
4,586.25
310
4,272
4,582
336
4,272
4,608
340
4,272
4,612
Total Expenses
58
237,273.52
229,575
358,889
399,729
0
39,300
35,955
0
3,835
264,862
6,277
49,500
Net Operating Inc/Exp
59
904,067.99
885,219
298,585
707,474
357,614
291,100
504
45,000
10,523
0
2,733
0
60
0.00
0.00
0.00
0.00
11,200.00
854,107.22
0.00
0.00
2,502.71
35,000.00
0.00
902,809.93
178,340
75,000
500
2,000
49,500
534,500
0
0
0
35,000
6,750
881,590
1,854
3,295
0
0
15,000
278,758
0
0
0
0
0
298,907
176,600
21,000
0
0
59,431
391,683
0
0
0
0
0
648,714
98,000
0
78,600
21,000
14,431
245,183
45,000
146,500
0
0
357,614
0
0
291,100
73
0.00
1,258.06
20
3,609
504
45,000
10,523
74
0.00
0
0
0
0
35
38
39
40
41
42
43
44
Carpet and drapery cleaning
Unit cleaning
45
46
Floor Coverings contracts
Building repair contracts
48
Painting - interiors
49
Pest control contracts
Grounds contracts
Fire system maint contracts
Garbage/recycling
Total maintenance
50
47
51
52
53
54
0
0
0
0
0
0
0
0
0
0
0
0
300
300
Other operating expenses
Insurance
SF Bldg rental
Total Other Operating Exp
55
56
Capital outlay/improvements
AMP misc capital improvements
Outside Consultants
Plans, printing, fees
In-House Construction Insp/Supr
Site improvements
Dwelling structure improvements
Dwelling equipment
Non-dwelling structure improve
Non-dwelling equipment
Relocation
Contingency
Total capital outlay/improvements
Reserves interest (restricted)
Other restricted funds
Net Cash Flow
61
62
63
64
65
66
67
68
69
70
71
72
5
(327)
0
Salem Housing Authority FY 2015-2016 Consolidated Budget
340
4,272
4,612
10
58,750
0
0
0
10
2,723
0
Page 45
0
0
MANAGED PROPERTIES
Seven (7) low-income housing developments/properties are managed by the Authority.
Budgets for these developments are approved by the owners or limited partners. Brief
descriptions of the properties are provided here for informational purposes only.
Hawthorne House
This single-family residence is owned by Chemeketa Non-Profit Housing Corporation. The 1996
rehabilitation of this home was financed with Community Development Block Grant a loan from
the City of Salem’s Urban Development Department.
Englewood East
This 50-unit complex for elderly and handicapped households was built in 1981 with funding
received from the HUD Section 202 Program. Owned by Teton Non-Profit Housing Corporation,
rents are subsidized through the HUD Section 8 Project Based Assistance Program.
Parkway Village (now Parkway West and Parkway East)
This 124-unit family complex was constructed in 1997 and was financed with federal low
income housing tax credits and a loan from Washington Mutual Bank. The complex was owned
by the Parkway Village Apartments Limited Partnership, with the Authority as both the general
and limited partner with the exit of Key Corp as the limited partner on January 31, 2012. The
Authority was successful in obtaining tax credits from the State of Oregon in 2013 which
enabled the property to be converted into two new limited liability corporations with Wincopin
Circle LLLP as the new member investor. The properties recently completed a major
rehabilitation project. Parkway West LLC is the new owner of Parkway West. Parkway East was
combined with RLT for financial viability to form Robert Lindsey Tower LLC.
Robert Lindsey Tower
This is a new multifamily limited liability corporation (with Wincopin Circle LLLP as the investor
member) funded by Section 8 project based vouchers instead of Public Housing Operating
subsidy funds. The conversion was effective June 1, 2014 and included the Parkway East
property as part of the new LLC. RLT’s conversion occurred as part of the Rental Assistance
Demonstration project (RAD) offered by HUD to move properties from Public Housing and into
Project Based Section 8 contracts to allow the use of debt and other private resources to make
needed renovations to the property. Rehab was completed on both properties in early 2015.
Southfair
This 40-unit complex of 1, 2 and 3 bedroom units was acquired and renovated by Southfair
Apartments Limited Partnerships beginning in 1999. The Housing Authority is the general
partner and the National Equity Fund (NEF) is the limited partner (who will exit the partnership
as planned on Dec 31, 2014). The property is financed with a low interest loan and low-income
housing tax credits. An extensive rehab of the sidewalks, stairwells and water supply system
was completed by December 2014.
Doral House
This is a single family home owned by the City of Salem and managed by SHA for a fee.
Salem Housing Authority FY 2015-2016 Consolidated Budget
Page 46