APPROVED

APPROVED
MAY 0? 2013
MICHIGAN STATE
ADMINISTRATIVE BOARD
Lansing, Michigan
April 16, 2013
A regular meeting of the State Administrative Board was held in the Lake Superior Room,
1st Floor, Michigan Library and Historical Center, on Tuesday, April 16, 2013, at 11:00
a.m.
Present:
Mike Gadola, Legal Counsel, representing Rick Snyder, Governor,
Chairperson
Nat Forstner, Chief of Staff, representing Brian CaIley, Lt. Governor
Rose Jarois, Director, Department Services Administration, representing
Ruth Johnson, Secretary of State
Michael Reilly, Assistant Attorney General, representing Bill Schuette, Attorney
General
Melissa Castro, Assistant Deputy Treasurer, representing Andy Dillon, State
Treasurer
Jane Schultz, Director, Office of Financial Management, representing Michael
P. Flanagan, Superintendent of Public Instruction
Laura Mester, Chief Administrative Officer, representing Kirk T. Steudle,
Director, Department of Transportation
Sherry Bond, Secretary
Others Present:
Bob Hall Pat Mullen, Mike Bliss, Janet Rouse, Department of Technology, Management
and Budget; Bill Rottiers, Department of Transportation, Eric Eggan, Honigman, Miller;
Bryna Olson, Legally Correct Transcription
1.
CALL TO ORDER:
Mr. Murley called the meeting to order and led the Pledge of Allegiance to the Flag.
2.
READING OF MINUTES OF PRECEDING MEETING AND APPROVAL
THEREOF:
Mr. Reilly moved to approve the minutes of the regular meeting of April 2, 2013.
Supported by Ms. Mester, the motion was unanimously adopted.
3.
HEARING OF CITIZENS ON MATTERS FALLING UNDER JURISDICTION OF THE
BOARD:
NONE
April 16, 2013, No. 2
4.
COMMUNICATIONS:
None
5.
UNFINISHED BUSINESS:
None
6.
NEW BUSINESS:
RETENTION AND DISPOSAL SCHEDULES
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET, Design and
Construction Division, 4/16/2013
Ms. Jarois moved to approve the Retention and Disposal Schedule. Supported by Ms.
Castro, the motion was unanimously adopted.
7.
REPORTS AND RECOMMENDATIONS OF COMMITTEES:
(Please see the following pages)
iki'F'ROVEEE)
April 16, 2013
Michigan State
Administrative Board
April 16, 2013, No. 3
COMMITTEE REPORT TO THE
STATE ADMINISTRATIVE BOARD
The Honorable Rick Snyder, Governor
and
Members of the State Administrative Board
A regular meeting of the Building Committee was held at 11:00 a.m.
on April 9, 2013. Those present being:
Chairperson: Melissa Castro, representing
State Treasurer Dillon
Approve
Member:
Elizabeth Clement, representing
Governor Snyder
Approved
Member.
Nat Eorstner, representing
Lt. Governor Calley
Approved
Others:
Iris Lopez, Michael Reilly, Department of Attorney General; Rose
Jarois, Department of State; Sherry Bond, Bob Hall, Pat Mullen,
Janet Rouse, Shelby Troub, Department of Technology, Management and
Budget; Bill Rattlers, Department of Transportation; Eric Eggan,
Honigman, Miller; Bryna Olsen, Legally Correct Transcription; Kim
Smith, Smith & Davis
Ms. Castro called the meeting to order.
The Building Committee Regular Agenda was presented.
Kim Smith of Smith & Davis protested award of Item 1 on the Regular
Agenda, the contract for the Pine Street Parking Lot Reconstruction,
to Reith-Riley Construction Company, Inc. because his company failed
to meet Section 4.1.7 of the Contract (Bidder Instructions).
Bob Hall told the Building Committee that DTMB, Design and
Construction followed procedure properly in recommending award to
Reith-Riley construction Company, Inc.
Following discussion, Mr. Forstner moved that the Regular Agenda be
recommended to the State Administrative Board for approval. Supported
by Ms. Clement, the motion was unanimously adopted.
Ms. Castro adjourned the meeting.
04/04/13 — 1:00 pm -FINAL
April 16, 2013, No. 4
AGENDA
BUILDING COMMITTEE / STATE ADMINISTRATIVE BOARD
April 9, 2013 / April 16, 2013
1100 A.M. Lake Superior Room 1 st Floor
Michigan Library and Historical Center
This agenda is for general informational purposes only. At its discretion, the Building
Committee may revise this agenda and may take up other issues at the meeting.
AWARD OF CONSTRUCTION CONTRACT
1. DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET, LANSING
— Pine Street Parking Lot Reconstruction — South Pine Street and Kalamazoo
Street
File No. 071/11285.SJU - Index No. 46516- Contract No. Y 13163
Recommended Contract Award: Rieth-Riley Construction Company, Inc., Big
Rapids, MI; $1,804,416.30
Description and Justification
The purpose of this contract is to provide for the reconstruction of the existing Pine
Street Parking Lot located between South Pine Street, Allegan Street and Kalamazoo
Street in Lansing, Michigan. The asphalt paving surface along with its sub-base has
deteriorated and is in need of replacement. Work also includes the replacement of
concrete gutters, sidewalks and underdrains. Sustainable features such as a rain
garden and a bio-swale, along with the installation of pervious pavement in selected
areas, are also incorporated into this project.
Funding Source
100% Agency Operating Funds - BOC
REVISIONS TO CONSTRUCTION CONTRACTS
2. DEPARTMENT OF ENVIRONMENTAL QUALITY, MILFORD — Coe's Cleaners
Site — Operation and Maintenance of Groundwater Treatment System
File No. 761/09183.RRD - Index No. 44701 - Contract No. Y09175
NESA & Associates, Inc., Warren; CCO No. 4, Increase $53,368.42
Description and Justification
The purpose of this change order is to provide operation and maintenance services for
twelve months. This site is contaminated and requires more environmental abatement
to comply with the environmental regulations. It is anticipated that the treatment system
will continue to operate until the groundwater meets cleanup standards.
1
04104/13 — 1:00 pm - FINAL
April 16, 2013, No. 5
Funding Source
100% Strategic Water Quality Initiative Funds
Base Contract
Change Order No. 1
Change Order No. 2
Change Order No. 3
Change Order No. 4
Total Contract
$151,305.00 The purpose of this contract is to
provide two years of system operation
and maintenance of the groundwater
pump, treatment and discharge system.
A plume of benzene, toluene,
ethylbenzene and xylene (BTEX),
methyl tertiary butyl ether (MTBE),
trichloroethene (TCE),
tetrachloroethylene (PCE) and 1,2dichloroethylene (DCE), has spread to
adjacent properties. A pump and
treatment system was installed six
years ago and has been operating to
remove contamination from the site and
intercept contaminated groundwater
that may threaten the public drinking
water supply. This contract will
continue the operation and
maintenance of the existing remediation
system to remediate the site.
Approved Director's Agenda 03/27/09
$41,862.50 100% Scope Change
$132,228.00 100% Field Condition
$65,834.00 100% Scope Change
$53,368.42 95% Scope Change and 5% Field
Condition
See justification above
$444,597.92
LEASE FOR PRIVATE PROPERTY
3. DEPARTMENT OF STATE, CLIO — New Lease No. 11579-2012 with 4270W.
Vienna Road, LLC, 27033 Van Dyke, Warren, MI 48092 as Lessor, and the State
of Michigan by the Department of Technology, Management and Budget for the
Department of State, as Lessee, for 3,517 square feet of office space located at
4270W. Vienna Road, Vienna Township, MI, 48420. This Lease is effective
upon obtaining State Administrative Board approval and required signatures.
The annual per square foot rental rate for this space beginning May 1, 2013, or
upon substantial completion is $14.00 ($4,103.16 per month). This rate does not
include utilities and janitorial. This Lease contains two 5-year renewal options
with an annual per square foot rental rate of $14.00 ($4,103.16 per month) for
each option. This Lease contains a Standard cancellation clause with 90 days
notice. The Attorney General has approved this Lease as to legal form.
2
04/04/13 — 1:00 pm -FINAL
April 16, 2013, No. 6
Purpose/Business Case
The current location is too small to accommodate the increased traffic due to the
closure of other Secretary of State offices in Genesee County.
Benefit
The new space is larger and will be designed to fit the needs of the Agency to help
provide better customer service in a more centralized location. The rental rate is within
current market rates.
Funding Source
0.94% General Fund; 99.06% Restricted Fund (TACF 43.04%; Auto Repair Facilities
0.12%; Child Support Clearance 0.18%; Driver Fees 20.56%; PID 1.59%; Reinstatement Fees 0.85%; Vehicle Theft Prevention 0.6%; Mobile Home Commission
0.50%; Marine Safety Fund 0.15%; Enhanced Driver & PID 4.53%; Snowmobile
Registration Fees 0.38%; IDG - MDOT Transportation 26.69%; Recreational Passport
0.40%)
Commitment Level
10-year Lease with two 5-year options; however, this Lease contains a Standard
cancellation clause with 90 days notice.
Risk Assessment
Non-approval of this Lease will not allow the Department to move to a centralized
location within Vienna Township and improve customer service to the citizens.
Zip Code
48420
ADDENDUM TO LEASE FOR PRIVATE PROPERTY
4. DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET, LANSING Addendum No. 1 for Lease No. 10990 approved by the State Administrative
Board on January 15, 2008, between Paul V. Gentilozzi, 201 North Washington
Square, 900 Victor Office Center, Lansing, Michigan 48933 as Lessor, and the
State of Michigan for the Department of Technology, Management and Budget,
as Lessee, for 18,800 square feet of space located at 515 Westshire Drive,
Lansing, Michigan 48917. This Addendum provides for lowering the square foot
rate and adding a renewal option to the Lease. This Addendum is effective upon
obtaining State Administrative Board approval and required signatures and
continues to the termination date of the Lease, or any extension. The annual per
square foot rental rate for this space beginning February 1, 2013 is $15.00
($23,500 per month). Effective February 1, 2014, the annual per square foot
rental rate for this space $15.30 ($23,970.00 per month). This Addendum
contains a Standard cancellation clause with 30 days notice. The Attorney
General has approved this Addendum as to legal form.
Purpose/Business Case
The purpose of this Addendum is to add a renewal option of five years to the current
Lease, and lower the rental rate.
3
04104/13 —1:00 pm - FINAL
April 16, 2013, No. 7
Benefit
The Department is able to take advantage of a lower monthly rental rate, which allows
them to recognize a Lease savings.
Source of Funds
100% State Restricted Funds
Commitment Level
Five years; however, this Lease contains a Standard cancellation clause with 30 days
notice.
Risk Assessment
Non-approval of this Addendum will hinder the Department from recognizing a Lease
savings and having to incur costs for having to move from their current location.
Zip Code
48917
5. DEPARTMENT OF COMMUNITY HEALTH, KALAMAZOO - Addendum No. 2 for
Lease No. 10555 approved by the State Administrative Board on May 19, 1998,
between Western Michigan University, 3050 Seibert Administration Building,
Kalamazoo, Michigan 49008, as Lessor, and the State of Michigan by the
Department of Technology, Management and Budget for the Department of
Community Health, as Lessee, for 35.08 acres of land, buildings and other
improvements thereon located at 1312 Oakland Drive, Kalamazoo, Michigan
49008. This Addendum provides updates to the description of the leased space
and contact information for Lessor and Lessee. This Addendum is effective upon
obtaining State Administrative Board approval and required signatures and
continues to the termination date of the Lease, or any extension. The annual per
square foot rental rate is $1.00 ($1.00 per month). The Property was sold to
Western Michigan University and leased back to the State for $1.00, as long as
the space is used for mental health purposes. This Lease contains a Standard
cancellation clause with 60 days notice. The Attorney General has approved this
Addendum as to legal form.
Purpose/Business Case
To provide updates to the description of the leased space and contact information for
Lessor and Lessee.
Benefit
This Addendum adds clarity and certainty to the leased premises description while
reducing the size of the leased area to that which is actually used and needed by the
State. It also updates essential contact information and procedures for the Lessor and
Lessor.
Source of Funds
N.A.
Commitment Level
Through June 30, 2098; however, this Lease contains a Standard cancellation clause
with 60 days notice.
4
04/04113 - 1:00 pm - FINAL
April 16, 2013, No. 8
Risk Assessment
Non-approval of this Addendum will hinder the Department from having a Lease that
represents the property and buildings actually being occupied and used by the agency.
Zip Code
49008
CONVEYANCE OF SURPLUS STATE REAL PROPERTY
6. THE DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
recommends the conveyance of surplus state real property described below,
located in the City of Traverse, Grand Traverse County, Michigan (the "Property")
to Traverse City Area Public Schools, for consideration of One Dollar ($1.00).
The office of the Attorney General has approved the quitclaim deed as to legal
form.
Legislative Background
2012 Public Act 434 (the "Act") authorizes the State Administrative Board to convey the
following property, located in the City of Traverse, Grand Traverse County, Michigan,
more particularly described as follows: Former Chesapeake and Ohio Railroad Right Of
Way, Traverse City, Michigan
Description of Property
North 25 feet of Lots 8 through 21, Block 12, according to the recorded plat of Hannah's
Fifth Addition to Traverse City, commonly known as the former Chesapeake and Ohio
Railway Right of Way.
Subject to any restrictions, right-of-ways or easements of record. The property
description is approximate and is subject to adjustment as the State Administrative
Board or Attorney General considers necessary by survey or other legal description.
Purpose/Business Case
The conveyance satisfies the criteria set forth in P.A. 434. That Act authorizes the
conveyance of vacant property that has been declared surplus. The Property is not
being utilized and the recommended conveyance will return the Property to productive
use.
Benefit
The approval of this recommendation releases vacant surplus property into full
utilization and relieves the State of further ownership responsibilities.
Funding Source
Not applicable
Risk Assessment
Non approval of this conveyance would result in a failure to meet the obligations set
forth in P.A. 434.
Zip Code
49684
5
04/04113 — 1:00 pm - FINAL
April 16, 2013, No. 9
7. THE DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
recommends the conveyance of surplus state real property described below,
located in the City of Munising, County of Alger, State of Michigan (the
"Property") to the City of Munising for consideration of One Dollar ($1.00). The
office of the Attorney General has approved the quitclaim deed as to legal form.
Legislative Background
2012 Public Act 434 (the "Act") authorizes the State Administrative Board to convey the
following property, located in the City of Munising, County of Alger, Michigan, more
particularly described as follows: Munising MSP Post
Description of Property
That certain parcel of land being part of Lots 2 and 3, Section 2, Town 46 North, Range
19 West, City of Munising, Alger County, Michigan and more particularly described as
follows: Beginning at a point which is South 61 degrees, 15' East 300.00 feet from a
monument at the intersection of the North Line of Superior Street with the East Line of
Cedar Street of the original "Plat of the Town of Munising"; thence South 61 degrees 15'
East 200.00 feet; thence North 24 degrees East 179.00 feet to the Southerly right of
way line of old M-94 or Munising Avenue; thence North 50 degrees, 24' West 207.00
feet along said right of way; thence South 24 degrees West 218.3 feet to the point of
beginning. This parcel contains 0.91 acres more or less in Alger County, Michigan.
Subject to easements, right-of-ways and restrictions of record, if any. The property
description is approximate and is subject to adjustment as the State Administrative
Board or Attorney General considers necessary by survey or other legal description.
Purpose/Business Case
The conveyance satisfies the criteria set forth in PA. 434. That Act authorizes the
conveyance of the property commonly known as the former Munising State Police Post
property that has been declared surplus. The Property is not being utilized and the
recommended conveyance will return the Property to productive use.
Benefit
The approval of this recommendation releases vacant surplus property into full
utilization and relieves the State of further ownership responsibilities.
Funding Source
Not Applicable
Risk Assessment
Failure to approve this conveyance would result in continued liability to the State with
ongoing maintenance costs.
Zip Code
49862
6
April 16, 2013, No. 10
Ms. Castro presented the Building Committee Report for the regular meeting of
April 16, 2013. After review of the foregoing Building Committee Report, Ms.
Castro moved that the Report covering the regular meeting of April 16, 2013, be
approved and adopted. The motion was supported by Mr. Forstner and
unanimously approved.
APPROVED
April 16, 2013
April 16, 2013, No. 11
Michigan State
Administrative Board
COMMITTEE REPORT TO THE
STATE ADMINISTRATIVE BOARD
The Honorable Rick Snyder, Governor
and
Members of the State Administrative Board
A regular meeting of the Finance and Claims Committee was held at
11:00 a.m. on April 9, 2013. Those present being:
Chairperson:
Melissa Castro, representing
State Treasurer Dillon
Approv e ef\kij2,J.
Member:
Elizabeth Clement, representing
Governor Snyder
Approved
Member:
Iris Lopez, representing
Attorney General Schuette
Approved
Others:
— (lE74-4^
(_)9
Michael Reilly, Department of Attorney General; Nat Forstner, Lt.
Governor's Office; Rose Jarois, Department of State; Sherry Bond,
Bob Hall, Patrick Mullen, Janet Rouse, Shelby Troub, Department of
Technology, Management and Budget; Bill Rottiers, Department of
Transportation; Eric Eggan, Honigman, Miller; Bryna Olsen, Legally
Correct Transcription, Inc.; Kim Smith, Smith and Davis
Ms. Castro called the meeting to order.
The Finance and Claims Committee Regular Agenda was presented.
Following discussion, Ms. Lopez moved that the Regular Agenda be
recommended to the State Administrative Board for approval. The motion
was supported by Ms. Clement and unanimously adopted.
Ms. Castro adjourned the meeting.
At the State Administrative Board meeting on April 16, 2013, Item 11(1)
was withdrawn by the Department of Technology, Management, and Budget.
April 16, 2013, No. 12
4/16/2013 1:00p.m. FINAL
AGENDA
FINANCE AND CLAIMS COMMITTEE
April 9, 2013, 11:00 a.m.
Lake Superior Room
1st Floor, Michigan Library
and Historical Center
STATE ADMINISTRATIVE BOARD
April 16, 2013, 11:00 a.m.
Lake Superior Room
Floor, Michigan Library
and Historical Center
This agenda is for general informational purposes only.
At its discretion the Finance and Claims Committee may revise
this agenda and may take up other issues at the meeting.
SECTION I - AGENCY SUBMITTED — NEW CONTRACTS
1.
DEPARTMENT OF COMMUNITY HEALTH
1)
2.
GlaxoSmithKline
Philadelphia, PA
501,269.00 Total
FY13 100% General Fund
One time purchase of vaccines
that will protect Michigan
citizens against Hepatitis B
DEPARTMENT OF HUMAN SERVICES
1)
Westat
Rockville, MD
NOT TO EXCEED
$ 1,914,097.00 Total
FY13-19 50% Federal Fund
50% General Fund
To conduct a Title IV E Waiver
Demonstration to test
innovative strategies in child
welfare services that will
benefit children and families
April 16,2013,
3.
No. 13
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET/ORS
1)
Dykema Gossett, PLLC
Lansing, MI
NOT TO EXCEED
350,000.00 Total
FY13
100% Restricted Fund
Various Pension Funds
RETROACTIVE Legal consultation
concerning tax deferred health
vehicles, the defined
contribution, 401(k), the 457,
and the 415(m) plans and the
qualifications of, and general
federal tax advice for the
State's retirement systems and
deferred compensation plans for
the Office of Retirement
Services
SECTION II - AGENCY SUBMITTED - CONTRACT CHANGES
4.
DEPARTMENT OF CORRECTIONS
1)
5.
Various Providers of
Sex Offender Counseling
(Listing on file)
414,400.00 Total
$ 2,361,400.00 New Total
FY13 100% General Fund
Additional funding to continue
sex offender counseling
DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS
1)
Hearing Officer-Tax Tribunal $
46,450.00 Amendment
(Listing on file)
170,950.00 New Total
FY13 100% Restricted Fund
Michigan Tax Tribunal Fund
Additional funding for Hearing
Officer Services, appointed by
MAHS for hearing small claim
cases and appeals for the
Michigan Tax Tribunal
2
April 16, 2013, No. 14
6.
DEPARTMENT OF TREASURY
1)
GTECH Corporation
Providence, RI
160,000.00 Amendment
$319,686,614.00 New Total
FY13-15 100% Restricted Fund
Lottery Funds
Additional funds for Lottery
Banking, Credit Card Processor,
and Credit Card Gateway
Provider Services
6)
GTECH Corporation
Providence, RI
296,025.00 Amendment
$319,982,639.00 New Total
FY13 100% Restricted Fund
Lottery Funds
Additional funds for additional
Retailer On-line Gaming Signage
SECTION III - AGENCY SUBMITTED - NEW GRANTS
7.
DEPARTMENT OF HUMAN SERVICES
1)
Orchards Children's Services $ 2,500,000.00 Total
Southfield, MI
FY13-15 100% Federal Fund
To provide supportive services/
solution focused counseling to
families that come into contact
with Success Coaches housed in
the elementary schools in
Detroit, Wayne County, Michigan
2)
Judson Center
Royal Oak, MI
$ 2,500,000.00 Total
FY13-15 100% Federal Fund
To provide supportive services/
solution focused counseling to
families that come into contact
with Success Coaches housed in
the elementary schools in
Detroit, Wayne County, Michigan
3
April 16, 2013, No. 15
7.
DEPARTMENT OF HUMAN SERVICES continued
3)
$ 2,500,000.00 Total
F113-15 100% Federal Fund
To provide supportive services/
solution focused counseling to
families that come into contact
with Success Coaches housed in
the elementary schools in
Detroit, Wayne County, Michigan
Spaulding for Children
Southfield, MI
SECTION IV - AGENCY SUBMITTED - GRANT CHANGES
8.
DEPARTMENT OF COMMUNITY HEALTH
1)
9.
530,000.00 Amendment
$
770,000.00 New Total
$
FY13 68% Federal Fund
32% Local Fees
Additional funds to implement
the Nurse Family Partnership
home visiting services
Detroit Wayne County
Health Authority
Detroit, MI
DEPARTMENT OF HUMAN SERVICES
1)
Wayne State University
Detroit, MI
56,465.00 Amendment
255,560.00
New Total
$
F113-14 100% Federal Fund
To provide resources to address
critical human needs thru
direct volunteer participation
that support Governor appointed
initiatives, such as: Quality
of Life and Public Safety
2)
Safe Horizons
Port Huron, MI
188,067.00 Amendment
376,134.00 New Total
F113-14 80% Federal Fund
20% General Fund
To provide leasing assistance
and supportive services for
homeless individuals and
families in St. Clair County
4
April 16, 2013, No. 16
10. DEPARTMENT OF TREASURY/MICHIGAN STRATEGIC FUND
1)
Various Michigan Works!
Agencies
(Listing on file)
2)
Various Grantees
(Listing on file)
$ 1,020,536.00 Amendment
$ 76,603,536 00 New Total
FY13 100% Federal Fund
Formula funding for Michigan
Works! Agencies to support the
Partnership, Accountability,
Training, and Hope (PATH)
Program
0.00 Amendment
$ 1,500,000.00 New Total
Workforce Investment Act
Statewide Activities
For a three-month extension of
the contract for the Earn and
Learn program to provide
employment and educational
opportunities to at least 1,750
disadvantaged individuals
SECTION V - DTMB SUBMITTED - NEW CONTRACTS
11.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1)
Graphic Science, Inc.
Madison Heights, MI
2)
MorphoTrust USA, Inc.
Billerica, MA
(5 years)
$ 5,382,994.00
FY13-18 100% Various Funds
Varies • Agency
nt
11= 071
34 Tithoorez
es
nd 04102itega$
"LC" St
for Records Management Services
$ 6,802,436.00
(3 years)
FY13 - 16 80% General Fund
20% Federal Fund
07113200033 Statewide
Applicant Fingerprinting
Service
5
April 16, 2013, No. 17
11.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET continued
3)
4)
Theresa's Transcription
Service
Lansing, MI
$ 1,054,423.85
(2 yrs, 8 mos)
F113-16 100% Restricted Fund
Funding varies by agency
07112200222 Legal
Transcription Services Statewide
Legally Correct
Transcription, Inc.
East Lansing, MI
$ 1,085,722.85
(2 yrs, 8 mos)
FY13-16 100% Restricted Fund
Funding varies by agency
07112200222 Legal
Transcription Services Statewide
left blank intentionally
SECTION VI - DTMB SUBMITTED - CONTRACT CHANGES
12.
DEPARTMENT OF COMMUNITY HEALTH/DEPARTMENT OF ENVIRONMENTAL QUALITY
1)
13.
Actiondata, Inc.
Southfield, MI
385,000.00 Amendment
$ 5,230,886.97 New Total
FY14 100% Various Funds
See bid tab for list of funds
07139200005 Additional funding
to exercise a one-year option
to the Contract for Data Entry
Services
DEPARTMENT OF ENVIRONMENTAL QUALITY
1)
Great Lakes Environmental
Center (GLEC)
Traverse City, MI
6
350,000.00 Amendment
$ 4,580,548.50 New Total
FY13 100% Restricted Fund
Clean Michigan Initiative
07136200380 Additional funding
for the contract for Technical
Support for Water Quality
Monitoring Program
April 16,2013, No. 18
14.
DEPARTMENT OF STATE POLICE
1)
15.
Various Vendors
(Listing on file)
0.00 Amendment
$ 3,309,000.00 New Total
FY13 100% General Fund
Six-month extension to the
contracts for Speed Measurement
Devices, Radar and Lidar
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1)
Evans CaseLoad, Inc.
Toronto, ON
742,870.60 Amendment
$ 3,162,345.30 New Total
FY13 100% Restricted Fund
Insurance Bureau Fund
071B0200162 Add funding to the
contract for the Case
Management System for the
Department of Licensing and
Regulatory Affairs
2)
Safeware, Inc.
Landover, MD
619,900.00 Amendment
$ 3,483,372.00 New Total
FY13-14 100% Various Funds
Varies by Agency
071B2200059 Add funding
sources and corresponding funds
for Public Safety and Emergency
Preparedness and Related
Services (U.S. Communities
Government Purchasing Alliance
Contract) Statewide
7
April 16,2013, No. 19
15.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET continued
Amendment(s) to existing
contract(s) for Short-term
Various RE:START Vendors
Staff Augmentation for
Information Technology for
various departments
3)
NGRAM
(Gowthambaalaji
Balakrishnan)
Bloomfield Hills, MI
NOT TO EXCEED
109,120.00 Amendment
327,360.00 New Total
FY13 4% General Fund
96% Restricted Fund
Disability Determination Fund
071B1300245 Additional funds
for a one-year option to the
contract for a Systems
Administrator to provide the
Department of Human Services
with continued support of the
DHS Disability Determination
System (DDS)
SECTION VII - RELEASE OF FUNDS TO WORK ORDER
SECTION VIII - REVISION TO WORK ORDER
SECTION IX - CLAIMS - PERSONAL PROPERTY LOSS
16.
DEPARTMENT OF CORRECTIONS
Inmate Claims
1)
Haden Allen #739423
$161.12
The claimant (13-SAB/DOC-185) requests $161.12 reimbursement
for his TV damaged during transfer from one facility to
another. The Committee recommends approval of $131.12 for
this claim.
2)
Adam Anderson #419752
$144.75
The claimant (13-SAB/DOC-193) requests $144.75 reimbursement
for his TV damaged during transfer from one facility to
another. The Committee recommends approval of this claim.
8
April 16, 2013, No. 20
16.
DEPARTMENT OF CORRECTIONS continued
3)
Marvin Davis #239902
$418.98
The claimant (13-SAB/DOC-195) requests $418.98 reimbursement
for his eyeglasses lost while under control of the
department. The Committee recommends approval of this claim.
4)
Jesse Fields #185820
$199.75
The claimant (13-SAB/DOC-187) requests $199.75 reimbursement
for his TV lost while under control of the department. The
Committee recommends approval of $159.80 for this claim.
5)
$161.06
Terrance Hill #716497
The claimant (13-SAB/DOC-198) requests $161.06 reimbursement
for his TV lost while under control of the department. The
Committee recommends approval of this claim.
6)
Leon Morrow #617405
$199.75
The claimant (13-SAB/DOC-188) requests $199.75 reimbursement
for his TV damaged by staff. The Committee recommends
approval of $159.80 for this claim.
7)
$ 65.20
Jason Roof #238937
The claimant (13-SAB/DOC-190) requests $65.20 reimbursement
for his books ordered and never received. The Committee
recommends approval of this claim.
8)
$161.12
Danielle Scott #194644
The claimant (13-SAB/DOC-199) requests $161.12 reimbursement
for her TV damaged during transfer from one facility to
another. The Committee recommends approval of this claim.
9)
$ 11.80
Jorge Torres #721759
The claimant (13-SAB/DOC-085) requests $11.80 reimbursement
for his bowls lost while under control of the department. The
Committee recommends approval of this claim.
9
April 16, 2013, No. 21
17.
DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS
Employee Claims
1)
$481.53
Michael Balhorn
The claimant (13-SAB-018) requests $481.53 reimbursement for
personal items stolen from his State car parked at the
Webberville Park and Ride. The items were used to perform his
work duties. The Committee recommends approval of this for
$331.53 for claim.
18.
DEPARTMENT OF STATE
Citizen Claim
1)
Chad Dandron
$375.00
The claimant (13-SAB-006) requests $375.00 reimbursement for
damage to his vehicle's rear window defroster element by a
temporary plate's adhesive. The Committee recommends approval
of $360.00 for this claim.
19.
DEPARTMENT OF TRANSPORTATION
Citizen Claim
1)
$225.00
Daniel Greketis
The claimant (13-SAB-017) requests $225.00 reimbursement for
damaged to his vehicle after a snowplow threw slush and
debris onto his windshield cracking it. The Committee
recommends approval of this claim.
SECTION X - CLAIMS - PERSONAL INJURY LOSS
SECTION XI - SPECIAL ITEMS
20.
DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET
1)
Requests approval of a Bridges Software License between the
State of Michigan and the State of Rhode Island
10
April 16, 2013, No. 22
21.
DEPARTMENT OF NATURAL RESOURCES
1)
Memorandum of Agreement between the Michigan Department of
Natural Resources and Michigan State University
The Director of the Department of Technology, Management and Budget
recommends approval by the State Administrative Board of the items
contained in Sections I, II, III, IV, V, and VI of this agenda.
Approval by the State Administrative Board of these award
recommendations does not require or constitute the award of same. Award
of contracts shall be made at the discretion of the DTMB Director or
designee.
11
April 16, 2013, No. 23
Ms. Castro presented the Finance and Claims Committee Report for the regular
meeting of April 16, 2013. After review of the foregoing Finance and Claims
Committee Report, Ms. Castro moved that the Report covering the regular
meeting of April 16, 2013, be approved and adopted noting the withdrawal of
Item 11(1) at the State Administrative Board meeting on April 16, 2013. The
motion was supported by Ms. Mester and unanimously approved.
APPROVED
April 16, 2013
Michigan State
Administrative Board
April 16, 2013, No. 24
COMMITTEE REPORT TO THE
STATE ADMINISTRATIVE BOARD
The Honorable Rick Snyder, Governor
and
Members of the State Administrative Board
A Regular meeting of the Transportation and Natural Resources
Committee was held at 11:00 a.m. on April 9, 2013. Those present
being:
Chairperson: Rose Jarois, representing
Secretary of State Johnson
Approved
Member:
Nat Forstner, representing
Lt. Governor Calley
Approved
Member:
Michael Reilly, representing
Attorney General Schuette
Approved
Others:
Iris Lopez, Department of Attorney General; Elizabeth Clement,
Governor's Legal Staff; Sherry Bond, Bob Hall, Pat Mullen, Janet
Rouse, Shelby Troub, Department of Technology, Management and
Budget; Bill Rottiers, Department of Transportation; Melissa
Castro, Department of Treasury; Eric Eggan, Honigman, Miller;
Bryna Olsen, Legally Correct Transcription, Inc.; Kim Smith,
Smith and Davis
Ms. Jarois called the meeting to order.
There was no Department of Environmental Quality Agenda presented.
There was no Department of Natural Resources Agenda presented.
The Department of Transportation Agenda was presented.
Following discussion, Mr. Reilly moved that the Transportation Agenda
be recommended to the State Administrative Board for approval with
Item 3 of the Transportation Agenda withdrawn by the Department of
Transportation. Supported by Mr. Forstner, the motion was unanimously
adopted.
Ms. Jarois adjourned the meeting.
At the State Administrative Board meeting on April 16, 2013, Item 1,
of the Transportation Agenda was withdrawn by the Department of
Transportation.
AGENDA
April 16, 2013, No. 25
DEPARTMENT OF TRANSPORTATION
TRANSPORTATION and NATURAL RESOURCES COMMIllbE
STATE ADMINISTRATIVE BOARD
T&NR Meeting: April 9, 2013— Lake Superior Room,
1st Floor, Michigan Library and Historical Center, 11:00 AM
State Administrative Board Meeting: April 16, 2013— Lake Superior Room,
1st Floor, Michigan Library and Historical Center, 11:00 AM
This agenda is for general informational purposes only. At its discretion, the Transportation and
Natural Resources Committee may revise this agenda and may take up other issues at the
meeting.
CONTRACTS
1.
HIGHWAYS - IDS Engineering Services
Authorization (6) under Contract (2012-0351) between MDOT and TranSystems
Corporation of Michigan will provide for the performance of earl preliminary
ee River in
engineering services for the bridge replacement on M-20
items will
the city of Midland, Midland Coun
oncepts to
include all
onmental
dete
ea. The
impac
t
11, 2015. The
oug
author
autho
act term is April 12, 2012, through
April 1
unds: 81.85% Federal Highway Administration Funds and
18.15% t e estricted Trunkline Funds.
pi
2.
V
iP
*HIGHWAYS — Increase Services and Amount
Amendatory Contract (2012-0716/A2) between MDOT and KPMG LLP will provide for
the performance of the Phase 2 services and will increase the contract amount by
$1,035,408. The original contract provides for a study of existing performance-based
operational systems (PBOS) for highway maintenance and for transportation services.
The consultant will assist in the research, development, and implementation of PBOS for
MOOT if MOOT decides to implement such systems The contract term remains
unchanged, September 13, 2012, through June 30, 2017. The revised contract amount
will be $2,744,419.50. Source of Funds: 100% State Restricted Trunldine Funds.
* Denotes a non-standard contract/amendment
4/9/2013
Page 1
April 16, 2013, No. 26
3.
HIGHWAYS - Construction Engineering Services
& Huber, Inc., will
Contract (2013-0181) between MDOT and Fishbeck, T
ed for multiple
provide for full construction e
r service area in
construction
Oak!.'
nspection; staking;
n_
d documentation
quail
ct ocumentation. The
of q
contra
ontract will be in effect from the date of
8 CIL.
award
er 3 , 2014. Source of Funds- 82.08% Federal HighWay
CC
Administration Funds and 17 92% State Restricted Trunkline Funds
SUB CONTRACTS
4.
KBK Landscaping, Inc
13653 East US-12
Clinton, MI 49236
Low Bid:
l st Year:
2" Year:
3 rd Year:
$ 340,622.80
$ 113,540.93
$ 113,540.93
$ 113,540.93
Description of Work: Mowing
Approval is requested to authorize the Washtenaw County Road Commission to award a
three-year subcontract (2012-0551/S1) for roadside mowing along state trunklines in
Washtenaw County. The project was advertised; one bid was received and accepted. The
County has found the costs to be reasonable and competitive with costs in surrounding
counties. The subcontract will be in effect from the date of award through
September 30, 2015. Source of Funds: 100% State Restricted Trunlcline Funds.
* Denotes a non-standard contract/amendment
419/2013
Page 2
April 16, 2013, No. 27
BID LETTING PRE-APPROVALS
STATE PROJECTS
5.
LETTING OF MAY 03, 2013
PROPOSAL 1305056
PROJECT ST 05031-75082
LOCAL AGRMT.
START DATE - 10 days after award
COMPLETION DATE - OCTOBER 18, 2012
PREQUALIFICATION LEVEL
$ 3,518,000.00
5.33 ml of hot mix asphalt crushing, shaping and resurfacing, grading,
shoulders, drainage, and safety improvements on M-88 from north of Fourth
Street northerly to south of Eckhardt Road, Antrim County. This project
includes two 5-year materials and workmanship pavement warranties.
5.00 % DBE participation required
6.
LETTING OF MAY 03, 2013
PROPOSAL 1305057
PROJECT CM 50111-116301
LOCAL AGENT.
START DATE - 10 days after award
COMPLETION DATE - OCTOBER 15, 2015
PREQUALIFICATION LEVEL
$ 2,004,000.00
Installation of conduit, fiber optic cable, and ITS devices on 1-94 into the
newly established fiber optic communications network, extending from the
eastbound rest area to the Blue Water Bridge Operations Center in the city of
Port Huron, Wayne, Monroe, and St. Clair Counties.
0.00 % DBE participation required
7.
LETTING OF MAY 03, 2013
PROPOSAL 1305058
PROJECT STG 84916-111657
LOCAL AGENT. 13-5121
START DATE - JUNE 03, 2013
COMPLETION DATE - OCTOBER 31, 2013
PREQUALIFICATION LEVEL
$ 1,396,000.00
Signal modernizations, concrete curb, gutter, sidewalk and ramps, radio
interconnect, and pavement markings at 33 locations in the city of Jackson,
Jackson and Monroe Counties.
0.00 t DBE participation required
8.
LETTING OF MAY 03, 2013
PROPOSAL 1305059
PROJECT 13110 70024-109751, ETC
LOCAL AGENT. 13-5078
START DATE - SEPTEMBER 16, 2013
COMPLETION DATE - JUNE 06, 2014
PREQUALIFICATION LEVEL
$ 1,251,000.00
Deep concrete overlay, epoxy overlay, joint, pin and hanger replacement, fascia
beam painting, zone painting, steel repair, approach work, and maintaining
traffic on Kencwa Avenue and 8th Avenue over 1-196, Ottawa and Kent Counties.
4.00 % DBE participation required
• Denotes a non-standard contract/amendment
4/4/2013
Page
3
April 16, 2013, No. 28
9.
LETTING OF MAY 03, 2013
PROPOSAL 1305060
PROJECT EBSL 33011-116329
LOCAL AGENT.
START DATE - MAY 06, 2013
COMPLETION DATE - OCTOBER 10, 2013
PREQUALIFICATION LEVEL
883,000.00
$
1.02 mi of hot mix asphalt cold milling and overlay and concrete curb, gutter,
sidewalk and ramp on M-99 from Victor Avenue northerly to the south approach of
the Grand River Bridge in the city of Lansing, Ingham County. This project
includes a 3 year materials and workmanship pavement warranty.
A 2013 highway preventive maintenance project.
4.00 % DBE participation required
LETTING OF MAY 03, 2013
PROPOSAL 1305061
PROJECT STG 64915-109858
LOCAL AGRMT.
START DATE - APRIL 21, 2014
COMPLETION DATE - NOVEMBER 07, 2014
PREQUALIFICAT/ON LEVEL
663,000.00
$
85.03 mi of non-freeway signing upgrade on M-140, I-196, M-43, M-40, M-152 and
M-51, Van Buren County.
0.00 % DBE participation required
11.
LETTING OF MAY 03, 2013
PROPOSAL 1305062
PROJECT SRSI 82900-115178, ETC
LOCAL AGENT.
START DATE - JUNE 17, 2013
COMPLETION DATE - AUGUST 16, 2013
PREQUALIFICATION LEVEL
523,000.00
$
1.93 mi of intermittent removal and replacement of concrete sidewalk, ramps,
curb and gutter, signs, and pavement marking at Bennett Elementary School and
The Universal Academy in the city of Detroit, Wayne County.
4.00 % DBE participation required
12.
LETTING OF MAY 03, 2013
PROPOSAL 1305065
PROJECT STG 84913-113352
LOCAL AGENT
START DATE - 10 days after award
COMPLETION DATE - JUNE 10, 2014
PREQUALIFICATION LEVEL
$ 1,633,000.00
169.22 mi of non-freeway sign upgrading on various state trunklines including
14-20, M-82, 14-120, US-31BR, and Old 131 in the cities of Big Rapids, Fremont,
Hart, Montague, Muskegon, Muskegon Heights, Newaygo, Norton Shores, North
Muskegon, Whitehall, and White Cloud, and the villages of Hesperia and
Pentwater, Mecosta, Montcalm, Muskegon, Newaygo, and Oceana Counties.
0.00 % DBE participation required
• Denotes a non - standard contract/amendment
4/412013
Page 4
April 16, 2013, No. 29
13.
LETTING OF MAY 03, 2013
PROPOSAL 1305075
PROJECT IM 82252-116292-2
LOCAL AGRNT
START DATE - JUNE Cl, 2013
COMPLETION DATE - OCTOBER 15, 2013
PREQUALIFICATION LEVEL
$ 4,432,000.00
4.81 mi of cold milling and resurfacing, detail 7 joint repairs, drainage
structures and cleaning, concrete curb and gutter and shoulder repairs,
permanent pavement markings, and maintaining traffic On 1-75 (Chrysler Freeway)
from Piquette Avenue northerly to 7 Mile Road in the cities of Detroit and
Hamtramck, Wayne County. This project includes a 3 year materials and
Workmanship pavement warranty.
A 2013 highway preventive maintenance project.
5.00 % DBE participation required
14.
LETTING OF MAY 03, 2013
PROPOSAL 1305076
PROJECT IM 25042-118733
LOCAL AGRMT.
START DATE - JULY 21, 2013
COMPLETION DATE - 50 working days
PREQUALIFICATION LEVEL
8 3,870,000.00
8.39 mi of hot mix asphalt cold milling and resurfacing and pavement marking on
M-13 from 1-69 northerly, on 1-69 from west of M-13 easterly to west of Elms
Road, at M-13, and at the Morrish Road interchange ramps in the city of Swartz
Creek, Genesee and Shiawassee Counties. This project includes a 3 year
materials and workmanship pavement
warranty.
A 2013 highway preventive maintenance project.
4.00 % DBE participation required
15.
LETTING OF MAY 03, 2013
PROPOSAL 1305078
PROJECT TPFD 84915-113689
LOCAL AGRMT
START DATE - 10 days after award
COMPLETION DATE - MAY 02, 2014
PREQUALIFICATION LEVEL
$ 1,237,000.00
115.00 mi of truck parking information and management system (TPIMS), dynamic
truck parking signs (DTPS), and dedicated short range communications (DSRC)
sites on 1-94 from south of the Indiana border to mile marker 115 in the
villages of Stevensville and Mattawan, cities of Bridgman, Kalamazoo, Portage,
Battle Creek, and Marshall, Berrien, Van Buren, Kalamazoo, and Calhoun
Counties, and LaPorte County in Indiana.
0.00 % DBE participation required
* Denotes a non-standard contract/amendment
4/4/2013
Page 5
April 16, 2013, No. 30
16.
LETTING OF MAY 08, 2013
PROPOSAL 1305601
PROJECT M
17034-M00216
LOCAL AGENT.
START DATE - 10 days after award
COMPLETION DATE JUNE 30, 2015
PREQUALIFICATION LEVEL
$ 6,700,000.00
Reconstruction of ramps, toll booths, administration and maintenance buildings,
parking areas, watermain, storm and sanitary sewer, utility systems, exterior
lighting, landscaping, signing, and striping located at the north terminus of
1-75 in the city of Sault Ste. Marie, Chippewa County. This project includes
two 5 year materials and workmanship pavement warranties.
0.00 % DBE participation required
LOCAL PROJECTS
17.
LETTING OF MAY 03, 2013
PROPOSAL 1305001
PROJECT STU 50458-118163, ETC
LOCAL AGENT. 13-5133
START DATE - 10 days after award
COMPLETION DATE - MAY 30, 2014
PREQUALIFICATION LEVEL
$ 3,262,000.00
1.31 mi of concrete reconstruction, hot mix asphalt overlay, storm sewer,
concrete sidewalk, ramp and driveway, signs, and pavement markings on Stephens
Road from Tuscany Avenue to Kelly Road and from Gratiot Avenue (M-3) to Tuscany
Avenue in the city of Eastpointe, Macomb County.
8.00 % DBE participation required
18.
LETTING OF MAY 03, 2013
PROPOSAL 1305002
PROJECT STU 82475-118998
LOCAL AGRMT. 13-5131
START DATE - JULY 15, 2013
COMPLETION DATE - 50 working days
PREQUALIFICATION LEVEL
$ 1,375,000.00
1.06 mi of hot mix asphalt cold milling and resurfacing, concrete pavement,
curb, gutter, sidewalk and ramps, signing, and pavement markings on Merriman
Road from Cherry Hill Road to Ford Road (M-153) in the cities of Garden City
and Westland, Wayne County,
5.00 % DBE participation required
19.
LETTING OF MAY 03, 2013
PROPOSAL 1305003
PROJECT STU 25049-115015
LOCAL AGENT. 13-5110
START DATE - JUNE 17, 2013
COMPLETION DATE - AUGUST 30, 2013
PREQUALIFICATION LEVEL
$ 1,299,000.00
1.01 ml of hot mix asphalt cold milling and resurfacing, concrete pavement
repairs, drainage improvements, concrete curb, gutter, sidewalk and ramps, and
permanent signing on Richfield Road from Center Road to Genesee Road, Genesee
County,
7.00 % DBE participation required
* Denotes a non-standard contracCamendment
4/4/2013
Page 6
April 16, 2013, No. 31
20.
LETTING OF MAY 03, 2013
PROPOSAL 1305004
PROJECT STU 62457-118913
LOCAL AGRMT. 13-5138
START DATE - 10 days after award
COMPLETION DATE - 70 working days
PREQUALIFICATION LEVEL
$ 1,255,000,00
1.60 mi of concrete pavement reconstruction and repair, hot mix asphalt
surfacing, Sidewalk ramps, bridge work, guardrail, signing, and pavement
markings on Base Line Road from Center Street to MeadOWbrook Road and on
Griswold Street from south of Base Line Road to Base Line Road in the cities of
Northville and Novi, Wayne County.
6.00 % DBE participation required
21.
LETTING OF MAY 03, 2013
PROPOSAL 1305005
PROJECT STE 41401-116152
LOCAL AGRMT. 13-5119
START DATE - 10 days after award
COMPLETION DATE - SEPTEMBER 30, 2013
PREQUALIFICATION LEVEL
$ 1,033,000.00
Pedestrian bridge rehabilitation, concrete repair, expansion joint repair,
cleaning and coating of steel, electrical lighting upgrades, and approach work
on Grand Valley (Blue) Bridge over the Grand River between Fulton Street and
Louis Campau Promenade in the city of Grand Rapids, Kent County.
3.00 % DBE participation required
22.
LETTING OF MAY 03, 2013
PROPOSAL 1305006
PROJECT STU 33403-112233, ETC
LOCAL AGRMT. 13-5075
START DATE - 10 days after award
COMPLETION DATE - AUGUST 30, 2013
PREQUALIFICATION LEVEL
$ 2,513,000.00
1.51 mi of hot mix asphalt cold milling and resurfacing, concrete curb, gutter,
sidewalk and ramps, sanitary sewer, watermain, and pavement marking on West
Holmes Road from Pleasant Grove Road to Martin Luther King Boulevard and on
East Jolly Road from Pennsylvania Avenue to Aurelius Street in the city of
Lansing, Ingham County.
6.00 % DBE participation required
23.
LETTING OF MAY 03, 2013
PROPOSAL 1305007
PROJECT EDCF 41400-114743
LOCAL AGRMT. 13-5111
START DATE - 10 days after award
COMPLETION DATE - SEPTEMBER 25, 2013
PREQUALIFICATION LEVEL
$ 2,180,000.00
1.32 ml of hot mix asphalt removal and resurfacing, drainage, culvert, concrete
Curb, gutter, sidewalk and ramps, guardrail, and pavement markings on Northland
Drive from Indian Lakes Road north to South Street, Kent County.
7.00 % DBE participation required
* Denotes a non - standard contract/amendment
4/412013
Page 7
April 16, 2013, No. 32
24.
LETTING OF MAY 03, 2013
PROPOSAL 1305008
PROJECT STUL 61400-114684
LOCAL AGENT. 13-5097
START DATE - SEPTEMBER 03, 2013
COMPLETION DATE - NOVEMBER 23, 2013
PREQUALIFICATION LEVEL
$ 1,158,000.00
0.53 mi of concrete pavement reconstruction, drainage improvements, sidewalk
and ramps, pavement markings, watermain, and sanitary sewer on Sherman
Boulevard from Estes Street east to Glenside Boulevard in the city of Muskegon,
Muskegon County.
3.00 1 DBE participation required
25.
LETTING OF MAY 03, 2013
PROPOSAL 1305009
PROJECT STU 25405-117906
LOCAL AGENT. 13-5092
START DATE - JUNE 17, 2013
COMPLETION DATE - AUGUST 30, 2013
PREQUALIFICATION LEVEL
$ 1,489,000.00
ti
1.16
of hot mix asphalt cold milling and resurfacing, pavement base repairs,
drainage, concrete curb, gutter, sidewalk and ramps, signing, and pavement
marking on Bristol Road from Van Slyke Road to Fenton Road, Genesee County.
4.00 % DBE participation required
26.
LETTING OF MAY 03, 2013
PROPOSAL 1305010
PROJECT STU 33400-112235
LOCAL AGENT. 13-5116
START DATE - AUGUST 30, 2013
COMPLETION DATE - OCTOBER 30, 2013
PREQUALIFICATION LEVEL
$ 1,068,000.00
0.48 mi of hot mix asphalt, machine grading, aggregate base, storm sewer,
concrete curb, gutter, driveways and ramps, gravel shoulder, guardrail, sewer,
and watermain on West Columbia Road from US-127 east to the city limits of
Mason, Ingham County.
4.00 % DBE participation required
27.
LETTING OF MAY 03, 2013
PROPOSAL 1305011
PROJECT MCS 53010-112346
LOCAL AGENT. 13-5077
START DATE - 10 days after award
COMPLETION DATE - OCTOBER 25, 2013
PREQUALIFICATION LEVEL
$ 2,220,000.00
Bridge removal and replacement with 27-inch, prestressed concrete box beams,
approach work, and maintaining traffic on Washington Avenue over the Bayou of
Pere Marquette Lake in the city of Ludington, Mason County.
0.00 % DBE participation required
Denotes a non-standard contract/amendment
4/4/2013
Page 8
April 16, 2013, No. 33
28.
LETTING OF MAY 03, 2013
PROPOSAL 1305012
PROJECT STU 63459-118828
LOCAL AGENT. 13-5093
START DATE - 10 days after award
COMPLETION DATE - SEPTEMBER 11, 2013
PREQUALIFICATION LEVEL
$ 1,053,000.00
1.39 mi of diamond grinding, concrete pavement patching and widening, structure
adjustments, and pavement markings on Oak Park Boulevard from Coolidge Road
east to the east city limits of Oak Park in the city of Oak Park, Oakland
County.
6.00 % DBE participation required
29.
LETTING OF MAY 03, 2013
PROPOSAL 1305013
PROJECT EDDY 77555-118846
LOCAL AGENT. 13-5102
START DATE - JULY 08, 2013
COMPLETION DATE - NOVEMBER 08, 2013
PREQUALIFICATION LEVEL
$ 1,046,000.00
4.33 Mi of hot mix asphalt cold milling and resurfacing, trenching, aggregate
shoulders, guardrail, and pavement markings on Marine City Highway from west of
Meldrum Road easterly to west of Starville Road, St. Clair County.
4.00 % DBE participation required
30.
LETTING OF MAY 03, 2013
PROPOSAL 1305014
PROJECT MCS 26001-112218
LOCAL AGENT. 13-5080
START DATE - 10 days after award
COMPLETION DATE - NOVEMBER 02, 2013
PREQUALIFICATION LEVEL
765,000.00
Bridge removal and replacement with prestressed, concrete I-beams, approach
paving with hot mix asphalt, guardrail placement, and traffic control on
Townhall Road over the South Branch of the Tobacco River, Gladwin County.
0.00 % DBE participation required
31.
LETTING OF MAY 03, 2013
PROPOSAL 1305015
PROJECT MCS 17011-109302
LOCAL AGENT. 13-5104
START DATE - 10 days after award
COMPLETION DATE - SEPTEMBER 27, 2013
PREQUALIFICATION LEVEL
754,000.00
Bridge removal and replacement with 17-inch, prestressed concrete box beams on
concrete abutments, hot mix asphalt paving, guardrail placement, and traffic
control on Riverside Drive over Mission Creek in the city of Sault Ste. Marie,
Chippewa County.
0.00 % DBE participation required
* Denotes a non-standard contract/amendment
4/4/2013
Page
9
April 16, 2013, No. 34
32.
LETTING OF MAY 03, 2013
PROPOSAL 1305016
PROJECT STL 25405-117905
LOCAL AGRMT. 13-5113
START DATE - JUNE 17, 2013
COMPLETION DATE - AUGUST 30, 2013
PREQUALIFICATION LEVEL
619,000.00
1.00 mi of hot mix asphalt removal and resurfacing. concrete pavement repairs,
cold milling concrete, guardrail, and pavement markings on Bristol Road from
Atlas Road east to State Road, Genesee County.
6.00 % DBE participation required
33.
LETTING OF MAY 03, 2013
PROPOSAL 1305017
PROJECT STU 23400-112241
LOCAL AGENT. 13-5041
START DATE - 10 days after award
COMPLETION DATE - AUGUST 21, 2013
PREQUALIFICATION LEVEL
615,000.00
1.00 mi of hot mix asphalt cold milling and resurfacing, and concrete curb,
gutter, sidewalk and ramps on Elmwood Road from M-43 north to Willow Highway,
Eaton County.
4.00 % DBE participation required
34.
LETTING OF MAY 03, 2013
PROPOSAL 1305018
PROJECT STU 82457-116119-2
LOCAL AGRMT.
12-5503
START DATE - 10 days after award
COMPLETION DATE - 100 calendar days
PREQUALIFICATION LEVEL
583,000.00
Concrete curb, gutter, sidewalk and ramps, pavement repairs, driveway
approaches, drainage structure adjustments, and pavement markings at various
locations in the city of Detroit, Wayne County.
5.00 % . DBE participation required
35.
LETTING OF MAY 03, 2013
PROPOSAL 1305030
PROJECT STU 70400-115109
LOCAL AGENT. 13-5136
START DATE - 10 days after award
COMPLETION DATE - JULY 05, 2013
PREQUALIFICATION LEVEL
940,000.00
1.98 mi of hot mix asphalt cold milling and resurfacing, sidewalk ramps, and
pavement markings on Baldwin Street from 20th Avenue to Cottonwood Drive,
Ottawa County.
4.00 % DBE participation required
• Denotes a non-standard contract/amendment
4/4/2013
Page 10
April 16, 2013, No. 35
36.
LETTING OF MAY 03, 2013
PROPOSAL 1305031
PROJECT STUL 38409-110464
LOCAL AGRMT. 13-5134
START DATE - JUNE 10, 2013
COMPLETION DATE - OCTOBER 15, 2015
PREQUALIFICATION LEVEL
807,000.00
0.35 mi of pavement removal and hot mix asphalt resurfacing, concrete curb,
gutter, sidewalk and ramps, and watermain replacement on Fourth Street from
Audubon Avenue north to Griswold Street in the city hflackson, Jackson County.
4.00 % DBE participation required
37.
LETTING OF MAY 03, 2013
PROPOSAL 1305032
PROJECT STUL 29433-116977
LOCAL AGENT. 13-5125
START DATE - JUNE 17, 2013
COMPLETION DATE - SEPTEMBER 02, 2013
PREQUALIFICATION LEVEL
797,000.00
0.56 ml of reconstruction, pavement removal, a g gregate base, storm sewer,
drainage improvements, hot mix asphalt surfacing, concrete curb and gutter,
sidewalk and ramps, watermain, sanitary, and permanent signing on Main Street
7
(US-2 2R) from the Pine River Bridge northerly to Prospect Avenue in the city
of St. Louis, Gratiot County.
6.00 % DBE participation required
38.
LETTING OF MAY 03, 2013
PROPOSAL 1305033
PROJECT CM 44446-116715, ETC
LOCAL AGRMT. 13-5126
START DATE - JULY 01, 2013
COMPLETION DATE - AUGUST 16, 2013
PREQUALIFICATION LEVEL
608,000.00
$
1.15 it of hot mix asphalt cold milling, crushing, shaping, and resurfacing,
widening, station grading, aggregate shoulders, drainage, and pavement marking
on Imlay City Road from Morris Road/Myers Road to Maple Grove Road, Lapeer
County.
4.00 % DBE participation required
39.
LETTING OF MAY 03, 2013
PROPOSAL 1305034
PROJECT MCS 67001-117704
LOCAL AGENT. 13-5107
START DATE - 10 days after award
COMPLETION DATE - OCTOBER 04, 2013
PREQUALIFICATION LEVEL
606,000.00
Bridge replacement with a box culvert structure, earthwork, erosion control,
approach work, and maintaining traffic on 200th Avenue over Rose Lake Outlet,
Osceola County.
0.00 % DBE participation required
• Denotes a non - standard contract/amendment
4/4/2013
Page 11
April 16, 2013, No. 36
40.
LETTING OF MAY 03, 2013
PROPOSAL 1305035
PROJECT EDF 17566-117323
LOCAL AGENT. 13-5046
START DATE - 10 days after award
COMPLETION DATE - AUGUST 30, 2013
PREQUALIFICATION LEVEL
556,000.00
1.18 mi of hot mix asphalt crushing, shaping, and resurfacing, ditching,
culverts, aggregate shoulders, and pavement markings on Riverside Drive from 3
Mile Road to 4 Mile Road, Chippewa County.
0.00 % DBE participation required
41.
LETTING OF MAY 03, 2013
PROPOSAL 1305036
PROJECT MCS 49008-115636
LOCAL AGENT. 13-5106
START DATE - 10 days after award
COMPLETION DATE - OCTOBER 11, 2013
PREQUAL/FICATION LEVEL
549,000,00
Bridge removal and replacement with 17-inch prestressed concrete box beams on
concrete abutments, hot mix asphalt paving, guardrail placement, and traffic
control on Worth Road over Little Brevort River, Mackinac County.
0.00 % DBE participation required
42.
LETTING OF MAY 03, 2013
PROPOSAL 1305037
PROJECT STUL 46417-116972
LOCAL AGENT. 13-5117
START DATE - JUNE 24, 2013
COMPLETION DATE - SEPTEMBER 30, 2013
PREQUALIFICATION LEVEL
511,000.00
$
1.00 mi of hot mix asphalt cold milling and resurfacing, concrete curb and
gutter, and pavement markings on South Maamee/Occidential Highway from M-50 to
Russell Road, Lenawee County.
5.00 % DBE participation required
43.
LETTING OF MAY 03, 2013
PROPOSAL 1305038
PROJECT STL 20555-116033
LOCAL AGENT. 13-5124
START DATE - JULY 01, 2013
COMPLETION DATE - AUGUST 02, 2013
PREQUALIFICATION LEVEL
504,000.00
3.94 mi of hot mix asphalt paving and pavement marking on Fletcher Road from
the county line easterly to Military Road, Crawford County.
0.00 % DBE participation required
* Denotes a non-standard contract/amendment
4/4/2013
•
Page 12
April 16, 2013, No. 37
44.
LETTING OF MAY 03, 2013
PROPOSAL 1305046
PROJECT HPSL 63459-115346
LOCAL AGRMT. 13-5139
START DATE - 10 days after award
COMPLETION DATE - NOVEMBER 15, 2013
PREQUALIFICATION LEVEL
$ 1,916,000.00
0.57 ml of hot mix asphalt cold milling and resurfacing, drainage, watermain,
storm sewer, concrete curb, gutter, sidewalk and ramps, pavement markings, and
lighting on Tienken Road from Rochester Road east to Sheldon Road in the city
of Rochester Hills, Oakland County.
8.00 % DBE participation required
45.
LETTING OF MAY 03, 2013
PROPOSAL 1305047
PROJECT SW 41400-114742
LOCAL AGRMT. 13-5142
START DATE - JUNE 10, 2013
COMPLETION DATE - JULY 26, 2013
PREQUALIF/CATION LEVEL
$ 1,040,000.00
3.00 mi of hot mix asphalt crushing, shaping and resurfacing, paving
interlayer, guardrail, trenching, shoulders, erosion control, pavement marking,
and traffic control on Cascade Road SE from Timpson Avenue easterly to Pratt
Lake Avenue, Kent County.
4.00 % DBE participation required
46.
LETTING OF MAY 03, 2013
PROPOSAL 1305048
PROJECT STU 63459-118452
LOCAL AGENT. 13-5144
START DATE - 10 days after award
COMPLETION DATE - OCTOBER 01, 2013
PREQUALIFICATION LEVEL
$ 1,039,000.00
1.42 mi of hot mix asphalt crushing, shaping and resurfacing, storm sewer,
drainage improvements, and concrete curb, gutter, sidewalk and ramps on Decker
Road from West Maple Road east to South Commerce Road in the city of Walled
Lake, Oakland County.
6.00 % DBE participation required
47.
LETTING OF MAY 03, 2013
PROPOSAL 1305051
PROJECT STL 35555-111182
LOCAT AGENT. 13-5148
START DATE - 10 days after award
COMPLETION DATE - AUGUST 02, 2013
PREQUALIFICATION LEVEL
648,000.00
1.86 mi of hot mix asphalt base crushing, shaping and resurfacing, embankment,
aggregate shoulders, slope restoration, and pavement markings on Bissonette
Road from M-65 easterly to Chambers Road, Tosco County.
3.00 % DBE participation required
• Denotes a non - standard contract/amendment
414/2013
Page 13
April 16, 2013, No. 38
48.
LETTING OF MAY 03, 2013
PROPOSAL 1305067
PROJECT STU 63459-118283
LOCAL AGRMT. 13-5160
START DATE - 10 days after award
COMPLETION DATE - JUNE 01, 2014
PREQUALIFICATION LEVEL
$ 4,961,000.00
3.24 mi of roadway reconstruction, widening, hot mix asphalt surfacing, earth
excavation, embankment, aggregate base, storm sewer, drainage, concrete curb
and gutter, and guardrail upgrades on Rochester Road from Lakeville Road north
to the south village limits of Leonard, Oakland County.
8.00 %. DBE participation required
49.
LETTING OF MAY 03, 2013
PROPOSAL 1305068
PROJECT 5TH 33609-112058, ETC
LOCAL AGRMT. 13-5120, 13-5122
START DATE - 10 days after award
COMPLETION DATE - JUNE 01, 2014
PREQUALIFICATION LEVEL
$ 3,862,000.00
4.09 mi of road rehabilitation, hot mix asphalt stabilization and paving,
aggregate shoulders, grading, culvert, storm sewer, concrete curb and gutter,
signal, pavement markings, restoration, and bridge removal and replacement on
Zimmer Road from just south of M-43 Co Haslett Road, Ingham County.
5.00 % DBE participation required
50.
LETTING OF MAY 03, 2013
PROPOSAL 1305069
PROJECT STUL 70400-114687
LOCAL AGENT. 13-5146
START DATE - JUNE 05, 2013
COMPLETION DATE - NOVEMBER 15, 2013
PREQUALIFICATION LEVEL
$ 1,507,000.00
0.74 mi of hot mix asphalt reconstruction, drainage, concrete curb and gutter,
sidewalk ramps, guardrail, signing, pavement markings, watermain, and sanitary
on Beechtree Street from Robbins Road to Waverly Avenue in the city of Grand
Haven, Ottawa County.
7.00 % DBE participation required
51.
LETTING OF MAY 03, 2013
PROPOSAL 1305070
PROJECT STL 19555-112133
LOCAL AGENT. 13-5099
START DATE - 10 days after award
COMPLETION DATE - OCTOBER 01, 2013
PREQUALIFICATION LEVEL
991,000.00
4.03 mi of hot mix asphalt overlay, shoulder widening, guardrail upgrades, and
pavement markings on Hollister Road from M-21 northerly to French Road, Clinton
County.
4.00 % DBE participation required
• Denotes a non-standard contract/amendment
4/4/2013
Page 14
April 16, 2013, No. 39
52.
LETTING OF MAY 03, 2013
PROPOSAL 1305071
PROJECT STE 41401-117605
LOCAL AGRMT. 13-5156
START DATE - MAY 21, 2013
COMPLETION DATE - SEPTEMBER 30, 2014
PREQUALIFICATION LEVEL
938,000.00
0.51 mi of streetscaping including brick sidewalk, concrete sidewalk, ramp and
driveway, site furnishings, and decorative lighting on Ionia Avenue from
Buckley Street to Wealthy Street, on Logan Street from US-131 to Division
Avenue, and on McConnell Street from /onia Avenue to Division Avenue in the
city of Grand Rapids. Kent County.
5.00 % DBE participation required
53.
LETTING OF MAY 03, 2013
PROPOSAL 1305072
PROJECT STU 23400-100189, ETC
LOCAL AGRMT. 12-5500
START DATE - 10 days after award
COMPLETION DATE - SEPTEMBER 27, 2013
PREQUALIFICATION LEVEL
895,000.00
0.60 mi of hot mix asphalt cold milling and resurfacing, aggregate base,
concrete curb, gutter, sidewalk and ramps, sanitary sewer, watermain, traffic
signal, and bike path on St. Joseph Highway from Marketplace Boulevard west to
Broadbent Street, Eaton County.
5.00 % DBE participation required
54.
LETTING OF MAY 03, 2013
PROPOSAL 1305073
PROJECT STL 39555-119102
LOCAL AGENT. 13-5095
START DATE - 10 days after award
COMPLETION DATE - MAY 31, 2014
PREQUALIFICAT/ON LEVEL
$ 1,587,000.00
2.20 ml of hot mix asphalt crushing, shaping, and resurfacing, tree removal,
embankment, excavation, machine grading, aggregate base, shoulders, culverts,
pavement markings, and traffic control on V Avenue from east of Sprinkle Road
east to 29th Street, Kalamazoo County.
5.00 % DBE participation required
55.
LETTING OF MAY 03, 2013
PROPOSAL 1305074
PROJECT STL 62555-112892
LOCAL AGENT. 13-5161
START DATE - JUNE 10, 2013
COMPLETION DATE - AUGUST 03, 2013
PREQUALIFICATION LEVEL
547,000.00
2.59 mi of hot mix asphalt cold milling, base crushing, shaping and surfacing,
trenching, guardrail, and pavement markings on 120th Street from Wisner Avenue
easterly to the west city limits of Grant, Newaygo County.
4.00 % DBE participation required
• Denotes a non-standard contract/amendment
4/4/2013
Page 15
April 16, 2013, No. 40
In accordance with MDOT's policies and procedures and subject to concurrence by the Federal
Highway Administration, the preparation and award of the appropriate documents approved by
the Attorney General, and compliance with all legal and fiscal requirements, the Director
recommends for approval by the State Administrative Board the items on this agenda
The approval by the State Administrative Board of these contracts does not constitute the award
of same. The award of contracts shall be made at the discretion of the Director-Department of
Transportation when the aforementioned requirements have been met. Subject to exercise of that
discretion, I approve the contracts described in this agenda and authorize their award by the
responsible management staff of MDOT to the extent authorized by, and in accordance with, the
December 14, 1983, resolution of the State Transportation Commission and the Director's
delegation memorandum of October 10, 2012.
Respectfidly submitted,
#
ir T. S
Director
• Denotes a non-standard contract/amendment
4/4/2013
Page 16
April 16, 2013, No. 41
Ms. Jarois presented the Transportation and Natural Resources Committee
Report for the regular meeting of April 16, 2013. After review of the foregoing
Transportation and Natural Resources Committee Report, Ms. Jarois moved
that the Report covering the regular meeting of April 16, 2013, be approved and
adopted noting the withdrawal of Item 1 of the Transportation Agenda by the
Department of Transportation. The motion was supported by Mr. Reilly and
unanimously approved.
8.
MOTIONS AND RESOLUTIONS:
None
9.
ADJOURNMENT:
Mr. Gadola adjourned the meeting.
4A dAa
Ss RETARY
CHAIRPERSON