TK20 Faculty Guide WCU TK20 Office

TK20
Faculty Guide
WCU TK20 Office
Recitation Hall
610-738-0518
[email protected]
http://www.wcupa.edu/_academics/coe/Tk20.aspx
TK20 Helpdesk
512-401-2000
[email protected]
August 2016 v.8.1
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TABLE OF CONTENTS
WHAT IS TK20? ......................................................................................................................3
TK20 STUDENT ACCOUNTS................................................................................................................. 3
TK20-BEST PRACTICES ....................................................................................................................... 3
HOW TO ACCESS TK20 ............................................................................................................4
TK20 HOMEPAGE ...................................................................................................................5
ACCESSIBILITY ................................................................................................................................... 5
COURSE DASHBOARD OVERVIEW ...........................................................................................6
ASSESS STUDENT SUBMISSIONS .............................................................................................7
GRANT AN EXTENSION TO STUDENT SUBMISSION ................................................................ 10
ASSESSMENT STARTED BUT NOT SUBMITTED ........................................................................................ 10
ASSESSMENT SUBMITTED .................................................................................................................. 10
VIEW AND PRINT EARLY FIELD EXPERIENCES EVALUATION (EFEE) .......................................... 12
TEACHER INTERNSHIP PERFORMANCE RATING (TIPR) ........................................................... 13
ACCESS A TIPR FIELD EXPERIENCE BINDER ............................................................................................ 13
UNLOCK STUDENT’S TIPR BINDER........................................................................................................ 14
VIEW AND PRINT STUDENT’S TIPR ....................................................................................................... 15
VIEW AND PRINT COOPERATING TEACHER’S TIPR ................................................................................... 15
CHANGE ROLES .................................................................................................................... 16
LOG OUT OF TK20 ................................................................................................................ 16
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WHAT IS TK20?
The College of Education and Social Work (COESW) and the Professional Education Unit use TK20
assessment software for Unit and Program assessments. TK20 establishes electronic documentation of
student outcomes as required by the Council for the Accreditation of Educator Preparation (CAEP)
standards, our national accreditation organization. It is also used to deliver Early Field Experiences
Evaluations (EFEE), and Teacher Internship Performance Ratings (TIPR), and for student teacher
applications.
TK20 STUDENT ACCOUNTS
The COESW will purchase Tk20 accounts for students who are seeking professional educator licensure
and who are enrolled in courses that collect Unit and Program assessment data. Tk20 accounts are
accessible for 7 years after the purchase date.
Students should NOT purchase their own accounts. If students try to access TK20 and receive a message
that you do not have an account, students should NOT PURCHASE A TK20 ACCOUNT! Please have them
contact the WCU TK20 Office at 610-738-0518 or [email protected] for assistance.
TK20 - BEST PRACTICES
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Recommended Internet Browser: We recommend that you use Mozilla Firefox, Google Chrome
or Safari browsers while working in the TK20 environment. Please make sure that you are using
one of the latest two versions for optimal performance within the tool. You may experience
technical issues and loss of functionality if you use Internet Explorer.
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DO NOT use the browser back button. Instead, navigate using the tabs and menus within TK20.
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DO NOT sign into TK20 in multiple tabs or windows.
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Wait until a page fully loads before taking a subsequent action. Look for the spinning circle.
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Always log out of TK20 when you are done working in the system.
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When uploading a file, do not include special characters such as (*,’, “, &) in the name when you
save the file.
WCU TK20 Office
Hours: M – F (7:30am – 4:30pm)
Recitation Hall, Room 203D
610-738-0518
[email protected]
http://www.wcupa.edu/_academics/coe/Tk20.aspx
TK20 Helpdesk
Phone: 512-401-2000 (M – F, 8am – 8pm)
[email protected]
(M – F available 24/7,
Sat - Sun 12:30pm – 10pm)
http://helpdesk.Tk20.com/
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HOW TO ACCESS TK20
Students and Faculty can log into TK20 in one of two ways:
1. Via a link in your D2L course
a. From within your course in D2L, click on Content in the gray navigation bar.
b. Click on the TK20 module located along the left side of the page.
c. On the right side of the page, click on TK20 Homepage.
d. By accessing Tk20 via your course in D2L, you will not be prompted to enter a username
or password.
Note: Starting Fall 2016, individual Tk20 course assignment links will no longer be added
to courses in D2L. Instead a link to the Tk20 homepage will be added to courses. You
will navigate to course assignments and field experience binders within Tk20.
2. Via Tk20 homepage – Starting Fall 2016
a. To access Tk20 directly, type in https://wcupa.tk20.com/campustoolshighered/shiblogin/ into your internet browser. We recommend that you bookmark this page for easy
access.
b. Enter your WCU email and password. These are the same credentials used to access
MyWCU, D2L, and Webmail. If you are having trouble with your password, please
contact the IT Helpdesk at 610-436-3350 ext. 1.
Username = WCU email
Password = WCU password
c. You may come to an “Information to be Provided to Service” page. Select “Do not ask
me again” and click “Accept”.
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TK20 HOMEPAGE
Once you are logged into TK20, you will land on the Tk20 homepage. Messages and Pending Tasks will
be displayed. You can also access messages and tasks on the top right of the screen. If the icon is red,
you have new messages or pending tasks.
Accessibility: Visually impaired users may enable high contrast settings for easier viewing.
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Click on “Home” on the left side panel.
Click on “Preferences”.
Select “Enable high contrast” and then click “Save”.
You can access the Tk20 Help Desk documentation at any time by clicking on the
button.
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COURSE DASHBOARD OVERVIEW
(This section applies to individual assessments such as Lesson Plan NCATE. It does not apply to TIPR or
EFEE field experience binders)
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From within Tk20, click on “Courses” in the left side panel.
You will be directed to the course “Dashboard”. By default, the current semester’s courses will
be displayed. However, if you want to view another semester’s courses, on the top right of the
screen select the “Term” from the drop down menu.
Each course will have a separate tab. All associated assignments for the course will be displayed
within the tab.
Under each assignment, a colored bar will be displayed. Click on the number beneath a colored
section to view the student(s) who have assessed assignments, assessments pending, and who
have not submitted an assignment. In the example below, 22 students have assessed
assignments and 1 student has an assessment pending.
Click on the “Report” button to right of the assignment name to a view detailed report of the
assignment assessments. These reports are exportable to an Excel or PDF format.
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ASSESS STUDENT ASSIGNMENT
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Click on “Courses” in the left side panel.
Click on the course tab that contains the assignment you want to assess.
Click on the number located below the “Assessment(s) Pending” portion of the assignment.
To assess a student’s submission, click on the name of the student.
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A split screen will be displayed.
o On the left, you can view the student’s information. By default you will be directed to
the Submission(s) tab where you can view the student’s submission. Click on the
“Details” tab to view the assignment details.
o On the right side, you can view the assignment’s assessment tool(s).
o Left click and hold on the vertical line in the middle of the screen and drag to the left or
right for easier viewing.
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There are three different types of student submissions:
1. Tk20 Artifact (form) - If the student has submitted a Tk20 artifact, click on the title of the
artifact and it will display on the left side of the screen. Faculty cannot annotate directly on
artifacts.
2. Text file (rarely used) - If the student has submitted a text file, click on the title of the text
and it will display on the left side of the screen. Faculty cannot annotate directly on Tk20
text.
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3. File upload (most common) - If the student has submitted a file, click on either the
“Download” to save to your computer, or you can click on “View and Annotate” to open
the document in your internet browser.
a. To annotate directly on the document, left click, hold and drag to select the text you
want to annotate. The text will turn blue and a comment icon will appear.
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b. Click on the comment icon and enter your comments. Click “Save” to add your
annotated comment.
After you have reviewed the student’s submission, click on the name of the assessment tool on
the right of the screen to open the rubric.
Complete the assessment by selecting the radio button for each criterion.
o If available, comments may be left for each criterion underneath the score column of
the rubric.
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o
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If criterion scores are entered, the “Total Score” and “Total Mean” will automatically be
calculated. You must manually enter a “Grade”.
When you have completed the assessment, click one of the following:
o Save – click to save the assessment and remain on the assessment page. This is helpful
if you need to stop in the middle of an assessment and want to save your work.
o Complete – click to save the completed assessment and return to the previous page.
After you have completed the assessment, choose one of the following:
o Submit – Submit the assessment for the student to view. You must click “Submit” for
your students to view the completed assessment.
o Close – Exit the assessment tool without saving any changes (if you clicked “Save” in the
assessment tool previously, these changes will be saved though).
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GRANT AN EXTENSION TO AN ASSIGNMENT (STUDENT SUBMISSION LOCKED)
When a student clicks to SUBMIT coursework, the assignment locks and is in a view-only mode and
cannot be edited. To make any changes to the assignment (i.e. remove a file, add an additional file), the
student must “recall” the assignment. If the assessor has already clicked on the assessment tool to begin
the evaluation, the student will not be able to “recall” their work to make edits. The student will receive
an error message when he or she attempts to recall the assignment: “You can only recall an item that
has been submitted and not yet assessed.”
If the student needs to make changes to a “locked” assignment, faculty must grant an extension. There
are two possible scenarios for faculty to grant an extension:
1) Faculty already started evaluation of student submission, but did not yet submit the evaluation.
 From within Tk20, click on “Courses” on the left side panel. You will be directed to the courses
Dashboard.
o If the current term’s courses are not displayed, select the “Term” from the drop down
menu on the top right.
 Click on the “Course” tab that contains the assignment.
 Click on the number located underneath the Assessment(s) pending portion of the assignment
you want to assess to view the students who have submitted their assignments.
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Click on the name of the student you want to provide an extension to.
On the right side of the screen, click on the “Extension” tab.
Click “Edit Due Date”.
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Enter a new Due Date/Time and Comments.
Click “Update”.
The status column for this student should now display “Open for Editing Extended“.
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2) Faculty already submitted an evaluation of the student’s submission
Note: This is a two-step process. First you need to revoke your assessment and then grant
extension.
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From within Tk20, click on “Courses” on the left side panel. You will be directed to the
“Dashboard”.
o If the current term’s courses are not displayed, select the Term from the drop down
menu on the top right.
Click on the “Course” tab that contains the assignment.
Click on the number located underneath the Assessment(s) pending portion of the assignment
you want to assess to view the students who have submitted their assignments.
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Click on the name of the student you want to provide an extension to.
On the top right of the screen, click on the “Revoke” button.
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Next, click the “Extension” tab located at the top of the page and then click on the “Edit Due
Date” button.
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Enter a new Due Date/Time and Comments. (Note: You must enter a comment).
Click “Update”.
The status column for this student should now display “Open for Editing Extended“.
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EARLY FIELD EXPERIENCES EVALUATION (EFEE)
Early Field Experiences Evaluations (EFEE) will be sent electronically to Cooperating Teachers via a Field
Experience binder in Tk20. Students and Faculty do not complete the EFEE. This evaluation will be sent
out to Cooperating Teachers towards the end of the semester unless otherwise requested. Once a
Cooperating Teacher has completed an evaluation, students and faculty may view and print it in Tk20.
To View and Print Completed EFEE:
Once the EFEE has been sent out to cooperating teachers, students and faculty will be able to view and
print the completed evaluation.
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From within Tk20, click on “Field Experience” on the left side panel. If the EFEE has been sent
out to cooperating teachers, you will see a list of your students.
Click on the name of the student that you would like to view.
A split screen will appear.
o The left side of the screen will display binder description, due dates, and site/placement
information. Students do not submit an EFEE.
o On the right side of the screen, you will be able to view the binder’s assessment tool,
grant due date extensions and provide additional feedback.
To view the EFEE that the cooperating teacher completed, click on the Early Field Experiences
Evaluation (EFEE) link underneath the Cooperating Teacher’s Form section on the right side of
the page.
The completed EFEE will be displayed.
To print a copy of the evaluation, click on
on the top right of the page.
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TEACHER INTERNSHIP PERFORMANCE RATING (TIPR) FIELD EXPERIENCE BINDERS
For student teaching courses, a Teacher Internship Performance Rating (TIPR) must be completed by
students, cooperating teachers and WCU Supervisors. This evaluation is completed twice a semester
(First and Second Half). Cooperating Teachers will receive an email from [email protected] that will
contain a link to the evaluation. Faculty and Students will access their portion of the TIPR from within
Tk20.
ACCESS A TIPR FIELD EXPERIENCE BINDER
Once the TIPR has been sent out to cooperating teachers, students and faculty will be able to access it in
Tk20. Until the TIPR has been sent out, Faculty will not see any student’s TIPR binders.
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From within Tk20, click on “Field Experience” on the left side panel. If the TIPR has been sent
out to cooperating teachers, you will see a list of your students.
Click on the name of the student that you would like to view.
A split screen will appear.
o The left side of the screen will display binder description, due dates, site/placement
information and student submissions.
o On the right side of the screen, you will be able to view the binder’s assessment tool,
grant due date extensions and provide additional feedback.
To complete your portion of the TIPR evaluation, click on the name of the TIPR assessment
located underneath the Field Experience Forms section on the top right of the screen.
Complete the assessment by selecting the radio buttons for each criterion as well as any
additional questions. Note that (*) indicates mandatory fields.
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After you have completed the form, choose one of the following actions:
o Save: Save work to return at a later time. This is helpful if you need to stop in the
middle of an assessment and want to save your work.
o Complete: Mark the assessment as complete and return to the previous screen.
When you have finished with the last form, click Submit.
UNLOCK STUDENT’S TIPR FIELD EXPERIENCE BINDER
When a student clicks to “SUBMIT” the TIPR, and if either the Faculty or Cooperating Teachers has
submitted their assessment, the field experience locks and is in a view-only mode and cannot be edited
for the student. The student will not be able to “recall” their TIPR binder to make edits. If the student
needs to make changes to a “locked” field experience binder, faculty may grant an extension. There are
two possible scenarios for faculty to grant an extension:
1) Grant an Extension: Faculty already started the TIPR, but did not click Submit.
 From within the student’s TIPR binder, click on “Due Date” tab.
 Click on “Edit Due Date”.
 Enter a new due date and then click “Update”.
2) Revoke Assessment and Grant an Extension: Faculty completed the assessment and clicked
Submit.
 From within the student’s TIPR binder, click “Revoke” on the top right portion of the screen.
 Next, click on the “Due Date” tab.
 Click on “Edit Due Date”
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Enter a new due date and then click “Update”.
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VIEW AND PRINT STUDENT TIPR
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From within the student’s TIPR binder, click the “TIPR” tab on the left side of the page.
Click on the name of the TIPR evaluation.
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The student’s self-evaluation TIPR will be displayed.
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To print, click on the
on the top of the evaluation.
VIEW AND PRINT COOPERATING TEACHER TIPR
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From within the student’s TIPR binder, click on the name of the TIPR evaluation underneath the
Cooperating Teacher’s Forms section on the right side of the page.
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The Cooperating Teacher’s TIPR evaluation will be displayed.
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To print, click on the
on the top of the evaluation.
REPORTS
If you need additional TIPR reports, please contact the Tk20 office for assistance.
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CHANGE ROLES
If you are an Assessment Coordinator, Student Teaching Coordinator or Program Reviewer, you may
have multiple roles in Tk20 that will allow you to access additional tools.
To change your role:
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Click on your name in the upper right corner of the page.
Select the role from the dropdown menu.
LOG OUT OF TK20
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Click on your name in the upper right corner of the page.
Click “Sign out”.
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