COMMISSION FOR THE TRANSPORTATION DISADVANTAGED Commission Business Meeting Agenda

COMMISSION FOR THE TRANSPORTATION DISADVANTAGED
Commission Business Meeting
JR Harding, Ed.D., Chairman
David Darm, Vice Chairman
Vacant, Commissioner
Walter Schoenig, Commissioner
Charlotte Temple, Commissioner
Jill Houghton, Commissioner
Lawrence Forman, Commissioner
Agenda
January 28, 2011
Hilton Garden Inn
Pensacola Airport/Medical Center
1144 Airport Boulevard
Pensacola, FL 32504
10:00 am (Central Time) - until completion
Conference Call Number: 1-888-808-6959
Conference Code: 34767
Item
#
I
II
III
IV
Agenda Item
VI
Call to Order
Welcome from the Chair
Pledge of Allegiance
Introduction of Commissioners/Advisors and the
Public
Public Comments
Comments limited to the current agenda items
Welcome and Presentation
VII
Action Items
Approval of Minutes
V
VIII
IX
X
XI
XII
XIII
XIV
x October 29, 2010
Election of Vice-Chairperson
Able Trust
Memorandums of Agreement for CTCs Briefing
In Memoriam
x Shirley Conroy
x Leonard Plotkin
x Rita Kane
Information Items
Update from Agency for Persons with Disabilities
Medicaid Update
x Amendment
Legislative Update
Speaker(s)
Chairman Harding
Chairman Harding
Chairman Harding
Chairman Harding
Public
Julia Pearsall, FL/AL TPO
Bob Dones, Pensacola Bay
Transportation
Chairman Harding
Chairman Harding
Chairman Harding
Chairman Harding
Chairman Harding
Kent Carroll
Bobby Jernigan
Bobby Jernigan
XV
XVI
XVII
XVIII
XIX
XX
XXI
Helpline / Ombudsman Support Update
TD Day Update
Single Audit Update
Budget Report Update
Advisors’ Program Update
Executive Director Report
Public Comment
Break
XXII Executive Director Performance Review and
Discussion
XXIII Commissioner/Advisor Comments
XIV Adjournment
Karen Somerset
John Irvine
John Irvine
Cliff Sowell
Cliff Sowell
Commission Advisors
Bobby Jernigan
Public
Vice Chairman Darm
Commissioners/Advisors
Chairman Harding
When operating under Florida’s Government in the Sunshine Law, the Florida Supreme Court
recognizes the importance of public participation in open meetings. The Commission
provides that right of access at each public meeting and adheres to Chapter 286.011, Florida
Statutes. A comment card for each speaker is required, and this limits public comment to five
(5) minutes per speaker.
In accordance with the Americans with Disabilities Act (ADA), and Chapter 286.26, Florida
Statutes, persons in need of special accommodation to participate in the meeting (including
an agenda) shall contact our office, at least 48 hours before the meeting by email at
[email protected] or by the following listed below:
Commission for the Transportation Disadvantaged
605 Suwannee Street, MS-49
Tallahassee, FL 32399-0450
(850) 410-5703 or (800) 983-2435
(850) 410-5708 (TDD/TTY).
This meeting is subject to change upon the chairperson’s request.
Commission for the Transportation Disadvantaged Agenda
January 28, 2011
Page 2
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
VII. Approval of Minutes
BACKGROUND INFORMATION:
The Commission met on October 29, 2010 in Daytona Beach, Florida..
ATTACHMENTS:
Minutes of the October 29, 2010 Commission Meeting
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
Executive Director recommends Commission approval of October 29 minutes.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
Commission for the Transportation Disadvantaged
Commission Business Meeting
Hilton Daytona Beach
Ocean Front Resort
100 N. Atlantic Avenue
Daytona Beach, Florida 32118
October 29, 2010
10:00 AM
Commissioners Present
Chairman JR Harding
David Darm
Walter Schoenig
Larry Forman
Commissioners Absent
Charlotte Temple
Jill Houghton
Advisors Present
David Ramga
Kent Carroll
Beth Kidder
Buddy Cloud
Ed Coven
Advisors Absent
Diane Harris
Others Present
Bobby Jernigan, Karen Somerset, Cliff Sowell, Shawn Daniel, Ken Fischer, Josh
Wagner, Carol Hinkley, Kevin Murdy, Louie Minardi, Carol Hinckley, Heather Blank,
Mike Morgan, Edie Biro, Bob Davenport, David McDonald, Ron LaFace, Ed Griffin, Joel
Morris, David Cohen, Gary Dirda, Liz Peak, Bill Herndon, Ed Lehman
Call to Order
Chairman Harding called the meeting to order.
Welcome from the Chair
Chairman Harding welcomed all in attendance.
Pledge of Allegiance
David Ramga led the Pledge of Allegiance.
Introductions of Commissioners, Advisors and the Public
Commission Business Meeting
October 29, 2010
Page 1
Commissioners, Advisors and members of the public introduced themselves.
Public Comments
No comments were made.
Welcome and Presentation
Chairman Harding introduced Ken Fischer, General Manager of Votran. Mr. Fischer
introduced Volusia County Council Member Josh Wagner. Councilman Wagner
discussed how Volusia County is committed to having the transportation disadvantaged
service, but how Votran was affected with county budget cuts. He noted how important
transportation to the disadvantaged is and vowed to help so services won’t be cut.
Mr. Fischer introduced Votran staff. Heather Blank, Assistant General Manager of
Customer Service, Planning and Marketing; Mike Morgan, Human Resource Officer;
Bob Davenport, Customer Service Manager/Paratransit Supervisor; and Carol Hinckley
with the TPO.
Mr. Fischer gave an overview of the Votran System, specifically the Fixed Route and
Flex Service.
Approval of the July 15, 2010 Meeting Minutes
Chairman Harding led the approval of the July 15, 2010 meeting minutes.
ACTION TAKEN: Commissioner Darm moved and Commissioner Schoenig
seconded to approve the minutes as corrected. The motion carried
unanimously.
Legislative Platform
Bobby Jernigan stated that the Commission should focus energies on monitoring all
legislative activities and support opportunities to continue to increase the
TD Trust Fund. AHCA has submitted a budget request for an additional 15 percent
increase for the NET Contract. HSMV will provide $5 million to the TD Trust Fund to be
paid quarterly starting July, 2011.
ACTION TAKEN: Commissioner Schoenig moved and Commissioner Darm
seconded to include a request for a 15 percent increase in the Medicaid
non-emergency transportation budget. The motion carried unanimously.
2010 Annual Performance Report
Robert Craig gave an overview of major highlights for the past year. Beth Kidder asked
information regarding unmet trip requests and a discussion ensued.
ACTION TAKEN: Commissioner Darm moved and Commissioner Schoenig
seconded to approve the draft Performance Report, giving staff permission
to continue updating as needed. The motion carried unanimously.
Commission Business Meeting
October 29, 2010
Page 2
Executive/Personnel Committee Update
Commissioner Darm reported that a consultant will be hired to review the work climate
in the commission office. The contract is being reviewed by the Department of
Transportation. A report should be ready for the January meeting.
Commissioner Schoenig inquired as to why it was taking so long for the review to be
completed, and Commissioner Darm gave an overview of the process.
ACTION TAKEN: Chairman Harding moved and Commissioner Darm
seconded to receive the report. The motion carried unanimously.
Commission Meeting Schedule
Chairman Harding read the 2011 Commission Meeting Schedule:
x January 27, 28 – Pensacola
x May 11, 12 – Tallahassee
x July Annual Conference – Location TBA
x October 27, 28 – Naples
Commissioner Schoenig voiced his concerns regarding the Hilton in Daytona Beach
not being disability friendly. He suggested staying at another hotel if the Annual
Conference is held in Daytona Beach. At that time, John Irvine gave an overview of
what the Conference Committee was looking at.
ACTION TAKEN: Commissioner Darm moved and Commissioner Schoenig
seconded to accept the meeting schedule. The motion carried
unanimously.
Regionalization Update
Karen Somerset gave an update of Regionalization. A Planners’ Regionalization
Meeting/Workshop was held in Orlando with Commission Staff, Planning Agency
representatives, Local Coordinating Board representatives, and other interested
parties in attendance. The goal of the meeting was to discuss the current processes
outlined in statute and rule, to identify areas that could “regionalize” their efforts easily
within the current regulations. It was also hoped that discussion would help to
eliminate the fear of regionalizing services and potentially result in an area willing to
volunteer as the pilot area. However, no one volunteered to be the pilot area.
The following week, Chairman Harding and Commission staff attended the Northeast
Florida Regional Mobility Summit. Staff of the Mobility Coalition, gave a brief overview
of the Summit which focused on improving regional transportation coordination efforts
for Duval, Baker, Clay, Flagler, Nassau, Putnam and St. Johns counties.
Medicaid Update
Commission Business Meeting
October 29, 2010
Page 3
Bobby Jernigan reported that a copy of the letter from AHCA requesting a Corrective
Plan was included in the meeting packet. The documentation that is required will be
provided to AHCA by November 30.
Single Audit Update
Bobby Jernigan stated that 260 of the original compliance review packages have been
completed.
Budget Report Update
Two contracts are not included in the current Budget Report, the Evergreen Climate
Survey that Commissioner Darm spoke about and the new contract for staff. The two
vacant project managers are being interviewed for, and the administrative assistant
will start next week. Overall the budget is on track.
At this point, Chairman Harding had to leave, and the meeting was turned over to Vice
Chair Darm.
Mobility Management
John Irvine stated that the pilot project team “United We Guide” continues to meet
even though the grant money has run out. The team has procured funding through
FDOT to pilot a regional concept of the mobility management project for Leon,
Jefferson, Gadsden and Wakulla counties. Leon County’s CTC, StarMetro, has
agreed to pilot this regional approach. Funding from FDOT will be renewed up to
three years as we develop a way to make the program sustain itself.
Helpline/Ombudsman Support Update
John Irvine gave an overview of the TD Helpline/Ombudsman phone calls. Over a
thousand calls were handled on the helpline between 2009 and 2010. Quality of
service went up from 53 to 65.
Commissioner/Advisor Comments
Diane Harris commented that agencies are working together so transportation
providers only have to go through one background screening since the new
requirements went into effect August 1.
Ed Coven commented on FDOT allocations to the TD Trust Fund. He also
commented on updates to Rule 14-90 which are safety regulations that affect the
CTC’s. FDOT prohibits the use of personal wireless devices while vehicles are in
motion and agencies have six months to become compliant with the regulation. The
FDOT Transit Office was awarded by CTAA the 2010 State Agency of the Year at the
Public Transportation Association Annual Conference.
Beth Kidder commented on Medicaid having a fairly steady growth of recipients.
AHCA is in the process of applying to the Federal government to allow tele-medicine
be provided under the Medicaid program. She also thanked local transportation
entities for hosting Doug Harper while he monitored them for purposes of
understanding the operations better.
Commission Business Meeting
October 29, 2010
Page 4
Kent Carroll stated that APD is reviewing a rate structure proposal for transportation
services. APD is also working on an individualized transportation assessment of all
their customers. The assessment will allow some citizens who are using the
alternative system to move over to the coordinated system.
David Ragma from Veterans Affairs stated they are trying to determine how many
veterans are using the coordinated system that could use the VA vans, and how many
are using the vans that could be using the coordinated system. They hope to get
numbers soon and give a presentation.
Executive Director Report
Bobby Jernigan gave an update on the Pasco County issue. Pasco County, the CTC,
had requested that they be removed from the Medicaid non-emergency transportation
service. They have since come back and said that they wanted to maintain that inhouse. It appears they will outsource the service from their system locally.
Commissioner Darm asked how that would affect the CTD’s motion to select a new
CTC. Tom Barnhart stated that the Commission should entertain a motion to vacate
the prior commission vote to select a new vendor through the RFP process.
Action Taken: Commissioner Schoenig moved and Commissioner Forman
seconded to rescind any action on the CTD’s part regarding selecting a
new CTC for Pasco County. The motion carried unanimously.
Mr. Jernigan attended a planner’s regionalization workshop at the MPO in Lake
Sumter. There were some concerns on how the CTD was pursuing the
implementation.
Mr. Jernigan, along with Congressman Mica, attended the unveiling of a new bus in
Putnam County. The bus is a 22-foot vehicle with a rear engine, low flooring and can
traverse very rough terrain. Putnam County is exploring the market ability for the
vehicle with hopes of having a manufacturing plant established in Palatka.
Adjournment
Commissioner Darm adjourned the meeting.
Minutes compiled by Vicki Scheffer.
Note: This meeting has been summarized to reduce paperwork in accordance
with policies of State government. If an accessible format or more information
than is provided herein is needed, please contact the Commission for
Transportation Disadvantaged at (850) 410-5700 or 1-800-983-2435 for assistance.
A copying or printing fee may be charged to the requesting party.
Commission Business Meeting
October 29, 2010
Page 5
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
VIII. Election of Vice Chair
BACKGROUND INFORMATION:
Chapter 427.012(2),F.S., states that the chairman shall be appointed by the Governor, and the
vice chair of the commission shall be elected annually from the membership of the commission.
The current Vice Chairman is David Darm and he has been nominated to serve a second term.
Any additional recommendations for other Commissioners may be made at this time for
consideration.
ATTACHMENTS:
None
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
Executive Director recommends Commission receive additional nominees from the
Commissioners and include Commission Darm and all nomination for consideration of Vice Chair.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
IX. Able Trust
BACKGROUND INFORMATION:
In accordance with Section 320.0848(4)(c)1, Florida Statutes, the Department of Highway Safety
and Motor Vehicles (DHSMV) issues temporary disabled parking permits. Each permit costs
$15.00. Of the fees collected for each permit, $9.00 is currently deposited in the Transportation
Disadvantaged Trust Fund. The Commission keeps $5.00 and transfers $4.00 to the Able Trust,
the Florida Governor’s Alliance for the Employment of Disabled Citizens, for the purpose of
improving employment and training opportunities for persons who have disabilities, with special
emphasis on removing transportation barriers.
Able Trust is seeking the Commission’s support in their efforts. For administrative purposes, Able
Trust would like to pursue legislative action to eliminate the “middle man” (CTD) and allow
DHSMV to deposit the funds directly into their budget. DHSMV currently makes payments to
Able Trust for other funding sources.
ATTACHMENTS:
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
Executive Director recommends supporting Able Trust to have DHSMV deposit into Able Trust
directly the $4.00 portion of each temporary tag fee.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
X. Memorandums of Agreement for CTCs Briefing
BACKGROUND INFORMATION:
Several Memorandums of Agreement (MOA) with Community Transportation Coordinators are
set to expire June 2011. The 2011 Legislature will be discussing Medicaid Reform, which will
have a direct effect on coordinated transportation services. The Executive Director felt it wise to
extend affected MOAs until legislative decisions are made on Florida’s Medicaid Program.
ATTACHMENTS:
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
Executive Director request ratification of his decision to extend affected Memorandums of
Agreement until December 31, 2011.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
XI. In Memoriam
BACKGROUND INFORMATION:
Shirley Conroy, TD Advocate, FACTS Executive Director, died 11/19/10 at Hospice in
Jacksonville.
Shirley was an advocate for TD and of coordination under Chapter 427 for over 31 years. At
every turn in the road, she advocated and fought for Chapter 427. She was one of the early
architects of Chapter 427, and saw in it the possibilities of what it should be. She set out to see
that the potential was made real. She was the genesis for the Northeast Florida Mobility Coalition
as she was the stewardship of District 2 Coordinated Transportation when she was the FDOT
liaison. It is not by accident that, today, northeast Florida is the most likely area to begin the
regionalization of CTC’s. She saw the potential in Community Transportation in a way that few
have. She will be missed.
Mark "Leonard" Plotkin, died October 20, 2010, in Tampa, Florida after an extended illness.
Leonard was a tireless advocate for persons with disabilities in the Tampa Bay Area and in the
State as a whole. Through his service on the Hillsborough County MPO’s committees since
1994, he diligently worked to raise the consciousness on transportation disadvantaged issues.
In his capacity as a LCB member, he traveled each year to Tallahassee during the Legislative
Session. This year, during TD Legislative Day, he met with over 33 Legislators in the House and
Senate regarding continuing to fund and to increase the Transportation Disadvantaged Trust
Fund. Annually, he attended the Transportation Disadvantaged Training & Technology
Conference to continue to update and sharpen his transportation knowledge, and to use that
knowledge to improve transportation services for persons with disabilities.
Leonard was known through our community for his wit, his plain speaking, his insight and his
dependability. He will be missed.
Rita Kane, 57, of Miami, FL, passed away on October 14, 2010.
Rita served as a TD Commissioner from 2002-2004. Her career in transportation began as
Contract Manager for Comprehensive Paratransit Services in Miami. Ten years later, Rita moved
to Orlando to serve as Vice President and General Manager of Gray Line of Orlando, and United
Transportation, a company that provides broad transportation services to Orange, Osceola, and
Seminole counties. Rita was passionate and outspoken about life. She was able to identify and
speak the truth when others found it difficult. Her enthusiasm and dedication to hard work were
hard to match. She will be missed.
ATTACHMENTS:
None
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
This item is for informational purpose only and there is no staff recommendation for Commission
action.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
XII. Update from Agency for Persons with Disabilities
BACKGROUND INFORMATION:
Kent Carroll will provide an update on agency activities including a discussion on the new IBudget and APD’s Rate Structure Study.
ATTACHMENTS:
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
This item is for informational purpose only and there is no staff recommendation for Commission
action at this time.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
XIII. Medicaid Update
BACKGROUND INFORMATION:
The Agency for Health Care Administration requested a Corrective Action Plan addressing the
completion of all contract related documents. The documents were delivered on November 30.
The Agency has provided an amendment for the Commission to consider.
requires:
Amendment #4
1). At no time shall the administrative fees exceed $2,453,226.83 during any Agreement year.
The Commission must use only the percentage of the funds set aside for administrative fees to
pay for those services directly related to the provision of Medicaid Covered Services (e.g., if one
of the Commission’s employees spends fifty percent (50%) of time working on Medicaid related
issues, the Commission shall pay only fifty percent (50%) of the employee’s salary out of the
Medicaid administrative fees). :
2). No later than November 30th of each Calendar Year, the Commission shall provide the
Agency a transportation payment reconciliation to determine if the Commission has any surplus
Medicaid funds. The Commission shall return any surplus to the Agency.
3). The Amendment shall become effective February 1, 2011, or the date on which the
amendment has been signed by both parties, whichever is later.
This changes the current contract language that allows the Commission to retain any surplus fund
up to the five percent (5%) threshold. The changes requested by Amendment #4 materially
change provisions of the current contract. There are eight months remaining on this contract.
ATTACHMENTS:
AHCA Agreement No. MED099, Amendment No. 1 – Current contract Language
DRAFT AHCA Agreement No. MED099, Amendment No. 4
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
In consultation with Legal Counsel, the Executive Director recommends the Commission
postpone the approval of this amendment and recommend it be a part of future contract
negotiations.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
XIII. Legislative Update
BACKGROUND INFORMATION:
Based on further discussion with program partners, the Legislative Platform has been updated.
The Executive Director continues to meet with Legislators, Legislative Committee Staff and key
individuals as it relates to Medicaid Reform.
ATTACHMENTS:
Updated CTD Legislative Platform
December 16, 2010 letter from Northeast Florida Mobility Coalition
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
This item is for informational purpose only and there is no staff recommendation for Commission
action at this time.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
Florida Commission for the
Transportation Disadvantaged
605 Suwannee Street, MS 49
Tallahassee, FL 32399-0450
www.dot.state.fl.us/ctd
Phone 850 410 5700
Toll Free 800 983 2435
Fax 850 410 5752
2011 Legislative Platform:
„ Ensure the funding for the Medicaid Non-Emergency
Transportation (NET) Program is maintained in Florida’s
Coordinated Transportation System and managed by the
Commission; clearly identify funding in the General
Appropriations Act.
„ Ensure that the current Transportation Disadvantaged Trust
Fund level is maintained and support all opportunities to
increase revenue for transportation services.
„ Monitor all Legislation and take actions to ensure program
integrity is maintained.
2010 Performance Statistics:
ƒ Total Trips Provided Statewide- 51,596,487
ƒ Medical Unmet Trips- 29,391
ƒ Employment Unmet Trips- 37,455
ƒ Education/Training Unmet Trips- 25,116
ƒ Nutritional Unmet Trips- 13,124
ƒ Life-Sustaining/Other Unmet Trips- 572,824
ƒ Unduplicated Passenger Head Count- 827,469
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
XV. Helpline / Ombudsman Support Update
BACKGROUND INFORMATION:
Ombudsman Committee provides oversight and direction to TD Ombudsman Program/TD
Helpline. TD staff provides information and assistance to TD customers on a daily basis. All
calls/correspondence are documented into a data base and reported to the Commissioners and
CTCs on a monthly basis. The calls are categorized as Service Availability, meaning the
customer requested information; Quality of Service, meaning the customer had concerns with the
services; Cost, the customer had issues with the cost of their transportation; and Other, the
customer called with non TD related concerns or requests. The report attached provides a county
by county and year to year comparison for the last quarter.
ATTACHMENTS:
TD Ombudsman calls
Medicaid Ombudsman calls
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
This item is for informational purpose only and there is no staff recommendation for Commission
action.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
XVI. TD Day Update
BACKGROUND INFORMATION:
TD Legislative Day is hosted by FACTS (Florida Association of Coordinated Transportation
Systems) each year through the funds donated by sponsors. This year’s event will take place on
Thursday, March 17, 2011.
ATTACHMENTS:
TD Day Registration Form
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
This item is for informational purpose only and there is no staff recommendation for Commission
action at this time.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
PARTICIPANT Registration Form
Transportation Disadvantaged Day
March 17, 2011
Please join us as we come together to raise awareness and support
for the Transportation Disadvantaged.
Ever y Tr ip Counts:
Tr anspor ting people to b etter health and gr eater independence
Name ______________________________________________________________________
Organization Name ____________________________________________________
Address ___________________________________________________________________
City ___________________________________ Zip _____________
Phone Number ___________________________________
E-mail ____________________________________
I will need _____ luncheon tickets. ($1 each)
T-shirt size (s) ________ Quantity ________
Check all that apply:
Ŀ<HV, I will be bringing ________ display vehicles. Vehicle Size _______
Ŀ<HV,ZDQWWRUHVHUYHDWDEOHIRUDQLQIRUPDWLRQDOGLVSOD\
Ŀ<HV,FDQSOHGJHILQDQFLDOVXSSRUWIRUWKHOXQFKHRQ Amt. $__________
A financial donation is greatly appreciated to underwrite the cost of the
event. Please make checks payable to: FACTS
Mail to: FACTS, c/o CTD, 605 Suwannee St., MS-49, Tallahassee, FL
32399-0450
R eturn this com pleted form along w ith your logo, no later
than February 04, 2011
FAX: (850) 410-5752 or mail to: CTD, 605 Suwannee St.,
MS-49, Tallahassee, FL 32399-0450
For more information, call (850) 410-5700
Or email Shawn Daniel: [email protected]
Or John Irvine: [email protected]
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
XVII. Single Audit Update
BACKGROUND INFORMATION:
The Office of Inspector General (OIG) conducted a contract single audit compliance review of the
Florida Commission for the Transportation Disadvantaged (CTD) for the fiscal years ended 2005,
2006, 2007, and 2008.
In agreement with the OIG we will update the Single Audit records from 2007 forward. The
process is completed when the online Single Audit records are updated and checklists are
finalized in the Florida Single Audit Automated System (FSAAS) developed by The Department
Transportation.
The current progress status of the Single Audit reconciliations are as follows:
Year
2007
2008
2009
Current Balance
Original Count
Net Completed
Number of
contracts to
process
103
81
90
274
561
287
Number of
transactions
599
402
480
1,481
2,695
1,214
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
This item is for informational purpose only and there is no staff recommendation made at this
time.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
XVIII. Budget Report Update
BACKGROUND INFORMATION:
Each quarter the Commission is provided an update of the current fiscal year’s budget status..
ATTACHMENTS:
Budget and Contract Status Report as of January 18, 2011
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
This item is for informational purpose only and there is not staff recommendation for Commission
action at this time.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
XX. Executive Director Report
BACKGROUND INFORMATION:
Events and Activities from October 29, 2010 to January, 2011.
Project Managers reviewed and edited Annual Operating reports as submitted by CTC’s and completed
2010 Annual report. Annual Report was delivered to Governor, Speaker and President. Copies of the
Report were mailed to Commissioners, Advisors, CTCs and Planners.
Staff continues to refine the scope of services for the Quality Assurance Monitoring contract with Thomas
Howell Ferguson. Additional tasks have been included and it is anticipated it will be finalized in February.
Staff will be conducting Regional Meetings during February. Agenda items will include a review of the
Annual Operating Report elements, TDSP requirements and legislative updates.
John Irvine has been requested to participate in the American Public Transportation Associations’ Peer
Review of Paratransit Operations for Broward County Transit. The concept of peer reviews is to assist the
requesting agency in addressing issues through subject matter experts within the transit industry.
Transportation Disadvantaged Trust Fund Grant Allocations will be finalized and distributed in February.
We anticipate a slight increase to the allocations as a result of the legislation that passed two years ago
awarding the Commission an additional $5 million, beginning in July 2011.
The Executive Director has attended several meetings with Legislators, with the assistance of
representatives of our Transportation Community.
The Executive Director made a presentation to the Governor’s Agency for Health Care Administration
Transition Team.
The Executive Director participated several meetings with FACTS.
ATTACHMENTS:
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
This item is for informational purpose only and there is not staff recommendation for Commission action at
this time.
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING:
State of Florida
Commission for the Transportation Disadvantaged
Commission Business Meeting
MEETING DATE: January 28, 2011
AGENDA ITEM:
XX. Executive Director Performance Review and Discussion
BACKGROUND INFORMATION:
The Executive/Personnel Committee met on December 16, 2010. An evaluation form was sent to
the Commissioners, Advisors, and a random sample of the CTCs to rate the Executive Director’s
performance. Vice Chairman Darm will discuss the Performance Review.
ATTACHMENTS:
December 16, 2010 Committee Meeting Minutes.
EXECUTIVE DIRECTOR RECOMMENDATION/MOTION:
_________________________________
Bobby Jernigan
Executive Director
Date: January 28, 2011
ACTION TAKEN AT MEETING: