UIPM 2016 WORLD CUP 3

UIPM 2016 WORLD CUP 3
ROME, ITALY
INVITATION LETTER
Dear Friends,
The UIPM – Union Internationale de Pentathlon Moderne, together with the
Italian Modern Pentathlon Federation – FIPM, has the pleasure of inviting a
delegation of your country to participate in the UIPM 2016 Modern
Pentathlon World Cup 3 to be held in Rome, Italy, from 28 March-4 April
2016 according to the following programme:
PROGRAMME (all times to be confirmed)
28 Mar
Arrival of Delegations
Arrival of Delegations
29 Mar
15:00 – 20:00
Equipment Control -Fencing
21:30
Technical Meeting – Women’s Qualification
Sheraton Parco de’ Medici
Rome Hotel
Sheraton Parco de’ Medici
Rome Hotel
Women’s Qualification
Parco Foro Italico- Sala delle
08:00
Fencing
Arm
09:30
Swimming
Parco Foro Italico – I mosaici
09:30
Jumping Test
C.S.Carabinieri - Tor di Quinto
15:00
Combined Event
C.S.Carabinieri - Tor di Quinto
18:00–20:00
Equipment control - Fencing
30 Mar
Sheraton Parco de’ Medici
Rome Hotel
Sheraton Parco de’ Medici
21:30
Technical Meeting – Men’s Qualification
Rome Hotel
Men’s Qualification
Parco Foro Italico- Sala delle
08:00
Fencing
Arm
31 Mar
09:30
Swimming
Parco Foro Italico – I mosaici
15:00
Combined Event
C.S.Carabinieri - Tor di Quinto
21:30
Technical Meeting – Women’s and Men’s Final
Sheraton Parco de’ Medici
Rome Hotel
Women’s Individual Final
1 Apr
08:00
Swimming
Parco Foro Italico- I Mosaici
Parco Foro Italico – Sala delle
Armi
C.S.Carabinieri - Tor di Quinto
09:30
Fencing Ranking Round
13:00
Fencing Bonus Round
15:00
Riding
17:30
Combined Event
C.S.Carabinieri - Tor di Quinto
18:00
Award Ceremony
C.S.Carabinieri - Tor di Quinto
C.S.Carabinieri - Tor di Quinto
Men’s Individual Final
08:00
Swimming
09:30
Fencing Ranking Round
Parco Foro Italico- I Mosaici
Parco Foro Italico – Sala delle
Armi
2 Apr
13:00
Fencing Bonus Round
C.S.Carabinieri - Tor di Quinto
15:00
Riding
C.S.Carabinieri - Tor di Quinto
17:30
Combined Event
C.S.Carabinieri - Tor di Quinto
18:00
Award Ceremony
C.S.Carabinieri - Tor di Quinto
21:30
Technical Meeting – Mixed-Relay Competition
Sheraton Parco de’ Medici
Rome Hotel
Mixed-Relay Final
08:30
Swimming
10:00
Fencing Ranking Round
Parco Foro Italico- I Mosaici
Parco Foro Italico – Sala delle
Armi
3 Apr
4 Apr
13:00
Fencing Bonus Round
C.S.Carabinieri - Tor di Quinto
15:00
Riding
C.S.Carabinieri - Tor di Quinto
17:30
Combined Event
C.S.Carabinieri - Tor di Quinto
18:00
Award Ceremony
C.S.Carabinieri - Tor di Quinto
Departure of Delegations
Note: time can be modified
Competition
Rules
The competition will be carried out according to the UIPM Rules.
Swimming:
50m indoor swimming pool / 8 lanes
Fencing:
9 pistes indoor / 1 piste outdoor
Combined Event:
36+2 precision laser targets; asphalt, sand and grass
surface.
Competition
Venues
Parco Foro Italico – Sala delle Armi; Parco Foro Italico – I mosaici, C.S.Carabinieri Tor di Quinto
Accommodation Teams will be accommodated in Sheraton Parco de’ Medici Rome Hotel
Viale Salvatore Rebecchini 39, 00148 Rome, Italy - www. sheraton.com
IMPORTANT NOTICE: Hotel request a credit card to guarantee
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Please note that the Technical Meeting, Accreditation Office, LOC Office etc. will
be in the Hotel.
Transport
Transportation from Rome Airport to the official hotel and the return journey is
only guaranteed if flight information is provided in the registration system in good
time and prior to the deadline. Transportation from the official hotel to the venues
for athletes will be according to the competition programme.
Financial
Conditions
For delegations (athletes, coaches, officials, supporters) reserving the
accommodation package, the prices are as follows*:
EUR 130 for a Triple room per night per person (very limited capacity)
EUR 150 for a double room per night per person
EUR 170 for a single room per night per person (limited capacity)
This price includes full board accommodation, local transportation from/to the
event and shuttle from/to Rome Int. Airport Fiumicino.
Delegations wishing to arrange their own accommodation must pay an
accreditation fee per participant (athlete, coach, or official) to the LOC. The
amount of the Accreditation fee is set at 75 EUR per day per person with a
minimum payment of 4 days (300 EUR). For this, we will provide lunch packets for
the competition days and allow access to official transportation between the
competition official hotel and competition sites.
By February 19, 2016, a non-refundable 30 percent deposit must be sent to the
LOC after which you will receive an invoice for the remainder of the total cost for
your delegation.
The different cost will be pay ONLY by BANK TRANSFER 10 (ten) days before
delegations arrivals (March 18, 2016)
BANK ACCOUNT DETAILS
Beneficiary Name: F.I.P.M.
Account number: 10125
Bank Name: Banca Nazionale del Lavoro Ag. CONI – L.go De Bosis 1 – 00100
ROMA
ABI: 01005
CAB: 03309
IBAN: IT29B0100503309000000010125
SWIFT BIC: BNLIITRR
As a reminder, if on arrival for the competition, the team has fewer athletes and/or
officials than submitted in the registration system and without informing the
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Organising Nation/LOC at least 7 days prior to their arrival, the NF will pay a fine
to the Organising Nation/LOC of 200 EUR for each person not attending.
Deadlines
Delegations are kindly reminded that the UIPM Online registration system is
obligatory.
The online system will be open from 10 February 2016. All information must be
submitted, including flight information, pistol serial numbers, accommodation
bookings, etc. by 18 March 2016. Any changes after this must be sent by email to
the organiser.
Following closure of the registration system on 18 March 2016, a NF must enter
the competition with at least one pentathlete/team per confirmed gender or Mix
Relay. Any failure to take part after having sent their final entries will pay a fine of
600 EUR to the UIPM.
We would appreciate early confirmation of your intention to participate or not and
submit this by email to [email protected] before 30 January 2016.
Deadlines are as follows:
Participation Confirmation before 10th February 2015
Deadline to send 30% deposit 19th February 2016
Closure of Registration 18th March 2016
FULL PAYMENT March 18 2016 (no assure reservation)
If we do not receive complete information of your delegation prior to closure of
the registration system or we do not receive your Delegation’s deposit payment,
then we will consider your delegation as non-participating.
Athletes
Licenses
Athletes are only allowed to participate in UIPM sanctioned events if they are in
possession of a valid Athletes License. Registration is not possible without a
License Number. If an athlete does not have a license they will not be allowed to
take part in the competition.
You are reminded of Rule 1.12.1 ii): Pentathletes without riding ability listed in the
database and without a letter from their NF confirming their ability to ride may
compete at World Cup competitions in the qualification for the Final, but if they
qualify for the Final, must relinquish their place to the next placed pentathlete
qualified rider from their group.
Insurance
According to UIPM Rules all members of attending delegations should insure
themselves in case of accidental injury or illness. The organiser will not accept any
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responsibility financial or other, for any loss, injury or illness of any member of the
delegation.
Visas &
Vaccinations
Visiting NFs should confirm visa and vaccination requirements for entry into Italy
prior travelling to the event. The LOC cannot accept responsibility for arranging
visas but can provide specific letters of invitation if needed. If you need a Visa to
enter Italy please contact us at [email protected].
For information if you need a visa or vaccinations please contact your nearest
Embassy or Consulate.
Laser Pistols
Firearms licenses are a legal requirement when bringing air and CO2 pistols
(cylinders for the laser pistols) into Italy for competition purposes. So, please note
the pistol model and serial number clearly in the registration system in order to
make the necessary Entering and Exiting licenses.
General
Information
LOC Contact
Details
All athletes are kindly requested to wear their official national uniform at the
competition. Please also bring a CD of your national anthem and a national
flag (192 × 128cm).
Weather conditions: +20º Celsius in April
Voltage: 220 V
Please contact directly the LOC for local information regarding family and friends
wishing to attend the competition or for any local questions you may have.
Email: [email protected]; [email protected]
We look forward to seeing you in Rome!
Best regards,
Dr. h.c. Klaus Schormann
Prof. Valter Magini
UIPM President
FIPM President
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Official
Addresses
International Federation
UIPM – Union Internationale de Pentathlon Modern
Address: Stade Louis II, Entrée E, 13 av. Des Castelans,
98000 Monte Carlo - Monaco
Tel/Fax: +377 9777 8555 | +377 9777 8550
Email: [email protected]
Website: www.pentathlon.org
Organising Federation
Italian Federation of Modern Pentathlon
Address: Via Vitorchiano 113, 00189 Roma, Italy
Tel/fax: [+39] 06 91 51 68 08 / [+39] 06 91 51 68 25
Email: [email protected]
Website www.fipm.it
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