Single Window - Motorways of the Sea Conference

MOTORWAYS
OF THE SEA
Marco Mattiocco
Agenzia delle Dogane e dei Monopoli/
Italian Customs and Monopolies Agency
Direzione Centrale Tecnologie per l'Innovazione/
Central Direction of Innovation Technologies
Venice, 25-26 March 2015
The customs dilemma
Favouring reliable
traders
Protecting the security
and safety of citizens
Fostering the
competitiveness
of enterprises
Protecting the EU/
national budget
speed
controls
All Customs Administrations
acting as one
2
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
The Complexity of Operations
The Fragmentation of Customs Momentum
Ministry of Foreign
Affairs
Ministry of
Communication
…armament authorization…
…elettromagnetic compatibility…
Ministryfor
Economic Development
Ministero delle Politiche
Agricole e Forestali
…marks, quality and security of products…
Ministry for Infrastructures
and Transports
…certifications…
…CITES…
The World Bank estimates that customs
clearance process can take, in addition to the
customs declaration, up to 73 different
documents in most cases released on paper, and
await the outcome of the controls exercised by
more than 20 different bodies (In Italy 68 and 17)
3
Ministry of Public Health
…sanitary and veterinary…
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Legal framework
1/3
WCO defines Single Window according to REC n. 33 UN\CEFACT:
“a form of facilitation that allows... to lodge information and
documents at one single point of entry, to meet the regulatory
requirements prescribed for import/export/transit”.
Reg. EU. 648/2005: has introduced the principle of the unicity of a
customs operation
and of the consequent coordination of the
controls performed by different authorities.
4
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Legal framework
2/3
• Reg. (UE) n. 952/2013 of the European Parliament and the
Council (Union Customs Code):
Article 47 - Cooperation between authorities
1. Where, in respect of the same goods, controls other than
customs controls are to be performed by competent
authorities other than the customs authorities, customs
authorities shall, in close cooperation with those other
authorities, endeavour to have those controls performed,
wherever possible, at the same time and place as customs
controls (one-stop-shop), with customs authorities having the
coordinating role in achieving this.
5
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Legal framework
3/3
At national level:
• 2004 Financial Law (art. 4 points 57 and 58 of Law
350/2003) establishes the Single window approach , (At the
offices of the Customs, is established the Single window to
simplify the import/export operations and to concentrate the
administrative
requirements,
also
regarding
other
administrations)
• The Decree of the Prime Minister (DPCM) 242/2010
having regulatory nature has been published on 27 January
2011.
6
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
DPCM 242/2010
 synthesis of obligations for import and export operations
(annex A and B of DPCM) - art. 2
Competent
Government
Agency
Document/certificate
Release Time
(days)
Competent
Government Agency
Document/certificate
7
Time limit for
documentary
check
Time
limit for
physical
check
Annex B
Documents and certificates that can be released only if goods are available for a
possible physical inspection (CONTEXTUAL)
Annex A
Documents and certificates that can be requested before the arrival of goods
(PRODOMAL)
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
DPCM 242/2010
 the request and the control of certification/authorization is
done electronically to the customs agency (single window)
- art. 3
 The controls by customs and other public administrations
are unified (one stop shop) - art. 4
 The single window is coordinated electroniclally, according
to the Digital Administration Code - art. 5
8
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Italian Customs Agency Single Window - Architecture
Chaired by the Director of
the Italian Customs and
Monopoly Agency
Working Groups:
• Interoperability
• Problems of Operators
• Financial Services
• Aid for Trade
Monitoring Committee
Service
Conference
SubCommittee for Interoperability
Sharing of strategy
with other
working groups
Technical / Architectural
Economic Development
)
Functional-Procedural
Prodromal
Only one
Working Group
Trade
Facilitation
MISE (Ministry of
MISE
9
Contextual
Health
Other
Administrations
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
The AIDA IT System
Automazione Integrata Dogane Accise
Major assets:
 “Computerization” and parallel re-engineering of service processes and of the relevant
activities, to customize them to the simplification opportunities offered by ICT.
 Re-engineering based on the single-window/one-stop-shop approach (integration of
processes and unification of controls carried out by other administrations)
 Usability of ICT services
 on-line training/information
 steady contacts - via web - with enterprises to record their needs and to
measure the effectiveness of action
 Telematic access extended to the services provided and to the information processed
 Digital Signature
 Totally free of charge for economic operators
10
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
The Added Value for Traders: a Fully Digital Approach
AIDA
Leads you
The front-office is
no longer needed
How to get:
- on-line assistance
- elearning
- training environment
Better
compliance
Usability of
ICT services
Knowledge System
www.agenziadogane.it
AIDA
Corrects you
Reduction in
litigation
Recording needs
Measuring effectiveness
Network of assistance
to enterprises
Updating of the
Knowledge system
11
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Results Achieved: nearly 100% of e-Declarations
12
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
AIDA, TARIC and Single Window: automated checks
Example of an import: 15400 Kg of garlic from Egypt
1. The customs declaration is acquired through
electronic means.
2. According to commodity code,
customs procedure requested, origin, preferences…
3. Measures and documents are checked automatically on TARIC.
4. And automatically compared with the
Online request to the Ministry for Internation Trade
to check the AGRIM validity and residual quantities
documents stated in the declaration (box 44).
Certificates
coded at
Community
level
Certificates
coded at
national level
5. In case of difformity the declaration is rejected (admissibility control).
Formal Control of the
6. If everything
is ok the declaration is registered and the AGRIM quantities are
AGECONTROL product
simultaneously
updated online by the Ministry of Economic Development.
(to be integrated)
13
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
The model of interoperability with the Ministry of Economic Development
Agrim / Agrex Licences
Declarant
Italian Customs
Declaration
submitted
Ministry of
Economic Development
Request forwarded
Goods released
Quantity updated
Is the
licence
valid?
Goods stopped
Declaration rejected
14
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
From paper to electronic Agricultural license
 The electronic Agricultural license has the same content of the
paper document.
 The Economic Operator must indicate the AGRIM / AGREX
licences (paper, electronic, issued by another EU country)
necessary to the operation of import / export in the box 44 of the
customs declaration:
 Document Type: X001 (EX) or L001 (IM)
 Country Code
 Year
 Licence identification
 Quantity
 Unit
From 2012 fully digital process
AIDA performs an automatic admissibility control of the electronic
licence and updates the quantity and sends the information to MISE
15
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
The model of interoperability with the Ministry of Health
t0
t1
tfin
time
Before Single Window
Submit the request
Releases
the
certificate
Checks
goods
Submit the declaration
Checks
goods
Releases
goods
Costs to move the container for the inspections
Waiting time to submit the declaration
With Single Window
Submit the request
Releases the
request code
Submit the declaration
Zero waiting time
Unified check
Releases
goods
Reduction of time and costs for the
inspection
Only one control
The economic operator can lodge the
declaration with “request code” in box 44. The
status of the certificate is checked by
interoperability.
16
Economic Operator
Ministry of Health
Customs Agency
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
State of the art
The model of interoperability with the Ministry of Economic Development can be
applied to all documents/certificates listed in Annex A of DPCM 242/2010.
The model of interoperability with the Ministry of Health can be applied to all
documents/certificates listed in Annex B of DPCM 242/2010.
Currently data exchange is in operation with:
•
Ministry of Economic Development (agrim/agrex licences)
•
Ministry of Health (sanitary and veterinary certificates)
•
Minitry of Foreign Affairs (weaponry licenses)
•
Ministry of Agriculture, Food and Forestry (phytosanitary certificates)
It has been covered at least the 80% of all supporting documents in customs
declaration.
17
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Single Window information and transparency
At web site www.agenziadogane.gov.it in the Single Window section
18
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Monitoring of the declaration life cycle…
“AIDA Servizi per l’interoperabilità” is a tool that provides the
monitoring of all phases of declaration and status of release of the
supporting certificates.
19
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
…and the supporting certificates
FULL TRANSPARENCY FOR ECONOMIC OPERATOR:
it is clear the administration that is currently in charge of the process.
20
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
The Customs Single Window: a good practice according to the air couriers
www.ilsole24ore.com/art/notizie/2014-05-27/a-malpensa-sdoganamenti-piu-rapidi-063711.shtml?uuid=AB402ULB&fromSearch
From 3 day to 7 hours
about 70% of time saved
ensuring Safety&Security
1
21
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
What we are doing in Italy
Customs Single Window
The availability of the
data in advance of
manifests and
information about
security is an essential
prerequisite for further
simplifications
Clearance at sea
Digital supply chain
22
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Let not reinvent the wheel
Maritime Health, etc.
Inbound manifest
(Fal form 1 - 2 - 7)
Maritime
National Single
Window
PMIS
Customs
National Single
Window
Security
Berth authorization
18 Administrations
Italian Customs Agency
Ministry of Transport
AIDA
Ship release
Ship
Obligations
delegated to the
various national
authorities by
regulations
Goods
…
ENS/EXS
Inbound Manifest
Import/Export
Ship info
IMO/FAL
Health info
EU Directive 2010/65
Obligations
delegated to
the customs
authority by
EU legislation
(completion of reporting formalities)
ONCE
Economic
Operators
23
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Clearance “at sea”: Integration with port authorities
Italian Coast Guard
Italian Customs
Communicate the vessel to monitor
Vessel monitored (Italian waters)
Economic Operator
send e-Manifest
Authorization to lodge the Customs
declaration
Customs Single Window with other
Administrations
 Customs declarations can be lodged when goods are ongoing ONLY if the Italian Coast Guard assures the Customs to have the vessel under
control.
 Italian Coast Guard indicates deviations in order to prevent unauthorized landings or tampering of goods.
 Thanks to the Customs Single Window, Customs and other Administration can anticipate the risk analysis in order to have a shorter time
© Copyright 2008-2014
release and, in the case, address goods to physical inspection areas24
to perform an unified control .
Direzione Centrale Tecnologie per l’Innovazione
Prerequisites to the clearance at “sea”
Ship monitored by the Italian Coast Guard
Single window activated in
the customs office related to
the landing port
Terminal handling containers
and landing operations and
handling containers using
telematics for managment of
the temporary Custody
Customs Office
Clearance at
“sea” start date
UD LA SPEZIA
20/02/2014
UD GENOVA 2
20/02/2014
UD GENOVA 1
20/02/2014
UD SAVONA
04/08/2014
VADO LIGURE
04/08/2014
UD RAVENNA
01/09/2014
UD VENEZIA
01/09/2014
UD TRIESTE
02/09/2014
UD CIVITAVECCHIA
10/09/2014
UD LIVORNO
01/10/2014
UD TARANTO
22/10/2014
UD BARI
22/10/2014
UD NAPOLI 1
15/12/2014
UD SALERNO
15/01/2015
UD ANCONA
16/02/2015
UD PALERMO
16/02/2015
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Pre-clearing + Single window:
Through an efficient seamless model
Before Single
window…
eManifest
After Single
window …
emanifest
Attention!!! Pre-clearing not allowed for goods subjected to
controls of other bodies (for instance Health control)
Customs
declaration
Customs
controls
Health
controls
Pre-clearing allowed also for goods subjected to controls of other
bodies (for instance Health control)
Customs
and
Health Controls
pre-clearing
declaration
26
… Control
unification
… Costs and times
reduction
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Findings in La Spezia and Genova
TIME ACCURACY to plan containers handling and
organize intermodal transfer
COST AND TIME REDUCTION due to a short dwell
time
- from to 5,5 days to 3,5 days (La spezia) and from 5
days to 4 days (Genova) the permanence in stock
area
- about 30% of containers leave the port after 12
hours
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Strengths of the Italian Single Window
Reduction
of time
One stop
shop
Monitoring
• Simplification of the customs procedures that leads to a drastic
reduction of time and costs for businesses and Public
Administration.
• Unified controls, more effective and efficient based on risk
analysis, document check in parallel.
• “AIDA Servizi per l’interoperabilità” provides the monitoring of
all phases of declaration and status of release of the certificates.
28
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione
Thank you for your attention
www.agenziadoganemonopoli.gov.it
© Copyright 2008-2014
Direzione Centrale Tecnologie per l’Innovazione