Updated: 10/29/2015 State of Michigan Learning Management System (LMS) for Training Coordinators

State of Michigan
Learning Management System
(LMS) for Training Coordinators
Updated: 10/29/2015
Learning Management System (LMS) for Training Coordinators
How to Take this Training
In order to access the hyperlinks and view all of the content on each slide in this
Power Point, you MUST view it in Slide Show mode. If Power Point opens from within
Power Point (in Edit mode), please follow these steps to play the slide show:
•
On the bottom status bar, click the Slide Show icon.
•
If you cannot see the bottom status bar, click Slide
Show on the top menu, and then click From Current
Slide or From Beginning.
•
The easiest way to view this training in Slide
Show mode is to press the F5 function key
on your keyboard.
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Learning Management System (LMS) for Training Coordinators
LMS Trainings
The LMS Trainings are designed to provide you direction to navigate the LMS. It is
recommended that everyone view the first 3 presentations in this order: The LMS
Welcome Page, LMS Browsing for Training and LMS Viewing Your Transcript.
Managers and Training Coordinators should
also view their respective presentations.
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Learning Management System (LMS) for Training Coordinators
LMS for Training
Coordinators Topics
Registering Others for Training
Viewing Events and Sessions
Viewing Reports and Transcripts
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Learning Management System (LMS) for Training Coordinators
Training Coordinators
LMS Introduction
Training Coordinators have the same
access as other users of LMS; they can
view their training transcripts and browse,
complete, and evaluate trainings.
Training Coordinators can also view and
perform LMS functions for local office
staff, including viewing and assigning
trainings, viewing reports to track staff
training progress and viewing staff
training transcripts.
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Learning Management System (LMS) for Training Coordinators
Admin – Proxy Enrollment
When registering staff,
from any page, hover the
cursor over the Admin tab
and click Proxy
Enrollment from the
drop-down menu.
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Learning Management System (LMS) for Training Coordinators
Proxy Enrollment Progress Bar
In LMS there are periodic progress bars across
the top of the process you are completing. The
progress bar displayed is for the “Create New
Proxy Enrollment” process. We will start this
process on the next slide.
Enrollment Options is
enabled indicating where
the user is in the process.
The process is not complete
until you reach Confirm and
Submit your work.
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Learning Management System (LMS) for Training Coordinators
Proxy Enrollment
To start the
training enrollment
process click
Create Proxy
Enrollment.
Search for the
class to enroll staff
in by entering your
search criteria and
clicking Search.
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Learning Management System (LMS) for Training Coordinators
Proxy Enrollment Search Results
Click the Learning
Object (LO) name to
view details of the
training and future
Click
To thethe
leftavailable.
of to
theproxy
LO,
sessions
enroll
the
user
into
click
to proxy a
Session
this LO
enroll theofuser(s)
(with
a date,
into an
Eventtime
of this
and
location).
The
LO (with
no date,
next
starts the
time slide
or location).
proxy
enrollment
This allows
the user
process
afterown
to pick their
clicking
theand to
date, time
enroll
user(s) into a
location.
scheduled session.
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Learning Management System (LMS) for Training Coordinators
Session Enrollment
The selected
session details now
appear below your
search criteria.
Click Next to
advance to
Enrollment Options.
Clicking the
opens available
sessions with dates,
locations and
available seats
information. To
choose a session,
click the
to the left of the
session number.
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Learning Management System (LMS) for Training Coordinators
Proxy Enrollment Options
Complete the
Enrollment Options
form shown here.
Most often, you will
want to maintain the
default setting.
Under Status, click
the radio button to
have user(s)
immediately approved
and registered in the
session.
Click Next to advance
to Availability.
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Learning Management System (LMS) for Training Coordinators
Location Warning Edit
If you are a training
coordinator
responsible for
multiple county
offices, you must
select the county
location of the users
Notice the red edit
you want to enroll.
message under
Enrollment
To set your search
Options.
criteria location, click
Location from the
drop-down menu and
click
to open the
location options.
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Learning Management System (LMS) for Training Coordinators
Setting Proxy Enrollment Location
The added the
The county
office
county
to Selected
you
are responsible
Location.
Once you
for enrolling
will or
have
the county
appear
countiesunder
under
Hierarchy.
Selected
Click
the Location.
for the
Click Done
to go
location
or locations
backwould
to thelike
Proxy
you
to
Enrollment
enroll.
Availability Select
Criteria screen.
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Learning Management System (LMS) for Training Coordinators
Select Training Pop-up
Anytime you select
a search criteria
the
will give
additional choices
for the criteria
selected.
To proxy enroll
specific users,
select Users from
the drop-down and
click
.
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Learning Management System (LMS) for Training Coordinators
Selecting Users
For this example, the
After
clicking
with
training
coordinator
user
selected
the
selected
userintestda,
Search
CriteriaThe
(previous
jim to enroll.
slide),
list ofappears
users
user’saname
opens.
Click the User.
next
under Selected
The
user’s
to
theselected
user
Click
Doneoratusers’
the
name
populates
name
you
tounder
enroll.
bottom
of want
the list
of
Availability.
names (not displayed).
Select Next to advance
to Emails.
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Learning Management System (LMS) for Training Coordinators
Proxy Email Configuration
Review
Proxy
Configuration
settings,
thenneeds.
click
Select
the your
Proxy
EmailEmail
Configuration
that best
fits your
Next
to advance
to Confirm.
The
majority
of the time
the default settings are used. For
additional information on Proxy Email Configuration click the
icon on the right corner of the LMS screen to watch a video.
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Learning Management System (LMS) for Training Coordinators
Proxy Enrollment Confirmation
Review the Training Details and Availability. Scheduling
conflicts will appear if present. Select/Deselect those you wish
to register. Click Submit to complete the proxy enrollment.
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Learning Management System (LMS) for Training Coordinators
Training Progress Summary
Displayed is the result of the registration just
completed. Click on the Training Progress Summary
icon.
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Learning Management System (LMS) for Training Coordinators
The user we proxy enrolled has a status of Registered.
Note: it may take a moment for the "Registered" status to appear.
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Learning Management System (LMS) for Training Coordinators
Additional Proxy Enrollment Information
If you remember from
the LMS Welcome
Page Training, anytime
you would like help on
a topic click the
icon on the top right of
the screen you are
viewing. When stepby-step videos are
provided, the
icon
will also appear.
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Learning Management System (LMS) for Training Coordinators
User Session Select
Notice the user has a Select Session
This is a display of what a user’s transcript would look like
button. The user will need to go into their
if the training coordinator did not choose the date, time
transcript and choose the session, date,
and location of the training session for the user.
time and location of the training for which
the training coordinator enrolled them.
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Learning Management System (LMS) for Training Coordinators
Instructor Led Training (ILT)
Manage Event & Sessions
The next tab, ILT, is specific to Training Coordinators. Training
Coordinators may Manage Events & Sessions and View Your
Sessions from the ILT tab.
From any page, hover the
cursor over the ILT tab
and click Manage Events
& Sessions from the
drop-down menu.
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Learning Management System (LMS) for Training Coordinators
Manage Events and Sessions
First the training coordinator needs to locate the Instructor Led
Training (ILT) they would like to add or remove a user(s) from. To
narrow the ILT choices, use a key word or partial title of the ILT you
are searching for, then click the Search button. In this example,
“cps” has been entered.
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Learning Management System (LMS) for Training Coordinators
Session Icon
Click the Session
icon for the ILT you wish to add
or remove a user(s).
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Learning Management System (LMS) for Training Coordinators
Viewing ILT Roster
Click the View Roster
icon for the session you wish to add or remove
users. The View Roster icon will display the Proxy Enrollment page already
discussed in this training.
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Learning Management System (LMS) for Training Coordinators
After clicking
the Session
Roster icon,
those
currently
enrolled in
the session
will appear.
Session Roster
To remove
users
already
enrolled,
click the
trash can
icon to the
right of their
name.
To enroll new users, click Add Users.
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Learning Management System (LMS) for Training Coordinators
Enrolling New Users in a Session
Search for the
new users you
wish to enroll by
inserting known
criteria and
clicking Search.
Select the users
you which to
enroll by clicking
the
icon next
to their name.
Then, click Done
on the bottom of
the screen. (not
shown)
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Learning Management System (LMS) for Training Coordinators
Reports – Standard Reports
There are numerous reports accessed through the reports tab. Training
Coordinators will use reports in the LMS to track enrollee information.
From any page, hover the
cursor over the Reports
tab and click Standard
Reports from the dropdown menu.
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Learning Management System (LMS) for Training Coordinators
Report Categories
There are three main report categories that will provide additional
report choices. There are numerous reports that cannot be covered
in this training. Please remember to utilize the LMS Help Feature.
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Learning Management System (LMS) for Training Coordinators
ILT Reports
These are the reports available for Instructor-Led Training.
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Learning Management System (LMS) for Training Coordinators
Training Reports
Other Training Reports that are available are displayed here.
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Learning Management System (LMS) for Training Coordinators
Additional Trainings
Thank you for completing The LMS for Training Coordinators Training. Hopefully this
training will help you utilize LMS to continue your training and the local office staff
training at the Michigan Department of Health and Human Services.
The Welcome Page: LMS definitions and accessing Page Features, Global
Search and Help.
Browse for Training: Access filtering your learning objects, viewing training
details and registering for a Learning Object via Browse for Training and the
Events Calendar.
View Your Transcript: View your active, completed and archived Learning
Objects. View session details and launch online courses for which you are
registered.
The Manager’s LMS: Features available to mangers including: assigning training,
viewing staff members’ transcripts and progress and viewing training Reports.
The Training Coordinator’s LMS: Features available to training coordinators
include registering and withdrawing users and viewing reports and session details.
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Learning Management System (LMS) for Training Coordinators
Thank-you… for completing this training!
Please click the OWDT logo below to
access and complete the course evaluation.
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