BOARD OF TRUSTEES Kaskaskia College Community College District 501

BOARD OF TRUSTEES
Kaskaskia College
Community College District 501
27210 College Road
Centralia, IL 62801
Monday, January 26, 2015
Meeting Minutes
ROLL CALL/ATTENDANCE
Chairman, Bill Hawley convened the regular meeting of the Board of Trustees on
Monday, January 26, 2015 at 6:30 p.m. in the Wedekemper Board Room of Kaskaskia
College. Trustees present included Kelly Bennett, Dee Boswell, Bill Hawley, Bryan
Holthaus, Linda Stover, and Student Trustee, Courtney Gerstenecker. Trustees absent
were Jim Beasley and Jack Mays.
College staff members present included Dr. Jim Underwood, President; Lisa Atkins,
Dean of Adult Education and Literacy; Susan Batchelor, Vice President of Student
Services; Rhonda Boehne, Director of Legal Services and Risk Management/Planned
Giving; Jennings Carter, Assistant Director of Physical Plant; Suzanne Christ, Director
of Institutional Advancement; Mary Dant, Controller; Jeff Ebel, Dean of Institutional
Effectiveness; Kellie Henegar, Dean of Arts and Sciences; Travis Henson, Director of
Marketing; Cathy Karrick, Director of Public Information; Nancy Kinsey, Vice President
of Administrative Services; Dr. Greg Labyak, Vice President of Instructional Services;
Anna Moyer, Director of Human Resources; Craig Roper, Director of Purchasing and
Auxiliary Operations; Gina Schultz, Director of Information Technology; and Cathy
Quick, Executive Assistant to the President and Board of Trustees.
Attending from the media was Phillip Sledge from Centralia Sentinel and Bruce Kropp
from WJBD Radio.
New employees in attendance were Anna Moyer, Director of Human Resources; and
Christopher Shaw, Network Support Specialist.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Chairman Hawley.
RECOGNITION
Certificates of recognition were listed in the meeting materials.
PUBLIC COMMENT
None.
CONSENT AGENDA
Items in the consent agenda include:
Minutes:
December 8, 2014 Presidential Search Committee
December 15, 2014 Regular Meeting
December 16, 2014 Nursing Education Center Meeting
January 12, 2015 Presidential Search Committee
January 16, 2015 Nursing Education Center Meeting
Ratification and approval of disbursements and payrolls for January 2015, Treasurer’s
Report, Budget Report, and President’s Report.
Motion by Linda Stover to approve the consent agenda as presented.
Roll call:
Kelly Bennett - yes
Bryan Holthaus - yes
Dee Boswell - yes
Linda Stover - yes
Bill Hawley - yes
Courtney Gerstenecker - yes
The motion was approved.
REPORT OF ADMINISTRATIVE OFFICERS
Mr. Hawley thanked the Administrators for their reports.
OLD BUSINES
None.
NEW BUSINESS
CLOSED SESSION
None
APPROVAL OF RESIGNATION—TRAINING SPECIALIST
Motion by Kelly Bennett to approve the resignation of Debbie Jones as Training
Specialist effective April 15, 2015.
Roll call:
Kelly Bennett - yes
Bryan Holthaus - yes
Dee Boswell - yes
Linda Stover - yes
Bill Hawley - yes
Courtney Gerstenecker - yes
The motion was approved.
APPROVAL OF RESIGNATION—LEARNING SPECIALIST TRIO
Motion by Dee Boswell to approve the resignation of Nathan Biggerstaff as Learning
Specialist TRIO effective January 30, 2015.
Roll call:
Kelly Bennett - yes
Bryan Holthaus - yes
Dee Boswell - yes
Linda Stover - yes
Bill Hawley - yes
Courtney Gerstenecker - yes
The motion was approved.
APPROVAL OF EMPLOYMENT—ACCOUNTS RECEIVABLE SPECIALIST
Motion by Linda Stover to employ Terri Sanders as Accounts Receivable Specialist at
the recommended salary effective February 2, 2015.
Roll call:
Kelly Bennett - yes
Bryan Holthaus - yes
Dee Boswell - yes
Linda Stover - yes
Bill Hawley - yes
Courtney Gerstenecker - yes
The motion was approved.
APPROVAL OF RECLASSIFICATION—DEAN OF INFORMATION TECHNOLOGY
Motion by Linda Stover to approve the reclassification of Gina Schuetz from Director of
Information Technology to Dean of Information Technology at the recommended salary
effective February 1, 2015.
Roll call:
Kelly Bennett - yes
Bryan Holthaus - yes
Dee Boswell - yes
Linda Stover - yes
Bill Hawley - yes
Courtney Gerstenecker - yes
The motion was approved.
RESOLUTION #15-01—RECOGNITION OF THE KASKASKIA COLLEGE
FOUNDATION 50TH ANNIVERSARY
Motion by Dee Boswell to adopt Resolution 15-01, thereby recognizing the efforts and
commitment of the Kaskaskia College Foundation and congratulating the organization,
the Foundation Directors, and the Foundation Trustees for fifty years of dedicated
service partnering with Kaskaskia College to provide educational opportunities to
students and the community.
Roll call;
Kelly Bennett - yes
Bryan Holthaus - yes
Dee Boswell - yes
Linda Stover - yes
Bill Hawley - yes
Courtney Gerstenecker - yes
The motion was approved.
RESOLUTION #15-02—ACCEPT DONATION OF HVAC EQUIPMENT FOR HVAC
PROGRAM
Motion by Kelly Bennett to adopt Resolution 15-02, thereby accepting from Koch Air
LLC of St. Louis, MO the donation of a Hybrid Heat System and an Electric Heat Pump
System, and extending sincere appreciation for the donation.
Roll call:
Kelly Bennett - yes
Bryan Holthaus - yes
Dee Boswell - yes
Linda Stover - yes
Bill Hawley - yes
Courtney Gerstenecker - yes
The motion was approved.
RESOLUTION #15-03—APPROVAL OF BID FOR PURCHASE OF WELDING
PROGRAM EQUIPMENT
Motion by Bryan Holthaus to adopt Resolution 15-03, thereby awarding the bid for the
purchase of Items 1, 2, and 3, as listed, to Airgas Mid America of Benton, IL in the
amount of $21,919.70 and awarding the bid for the purchase of Item No. 4 – 10, as
listed, to Stumpf Welding Supplies of Mascoutah, IL in the amount of $4,211.60 for a
combined total of $26,131.30. Funding for the purchase of this equipment will come
from Program Improvement Grant funds and funds raised in the Crisp Technology
Center Capital Campaign.
Roll call:
Kelly Bennett - yes
Bryan Holthaus - yes
Dee Boswell - yes
Linda Stover - yes
Bill Hawley - yes
Courtney Gerstenecker - yes
The motion was approved.
BOARD/PRESIDENT REPORTS AND RECOMMENDATIONS
ILLINOIS COMMUNITY COLLEGE TRUSTEES ASSOCIATION REPORT
Dee Boswell reported the ICCTA hosted a reception of community college trustees,
presidents and guests following the inauguration of the new Governor on January 12,
and another reception on January 14 following the Illinois General Assembly Swearing
In Ceremony.
The next ICCTA meeting will be in February in Washington DC during the ACCT
National Legislative Summit.
Dr. Boswell noted that the ICCTA is sponsoring the 2015 Reel Illinois Community
College Film and encouraged Kaskaskia College to submit a video to the competition.
FOUNDATION REPORTS
KC FOUNDATION UPDATE
Dee Boswell reported the next quarterly Foundation Directors meeting will be held on
February 2, 2015 at 6 p.m. in the Lifelong Learning Center. The 2015 scholarship
booklets have been distributed. Planning is underway for the 50 th anniversary
celebration for the Foundation which is on April 6, 2015. The annual Foundation Golf
Tournament will be held on June 26, 2015 at the Salem Country Club. The TCEP
Entrepreneur of the Year Committee will be meeting soon to select this year’s recipient.
Recommendations for Foundation Trustee should be sent to Rhonda Boehne by
January 30.
SPORTS AND WELLNESS STEERING COMMITTEE
The next meeting will be February 11, 2015.
ALUMNI & FRIENDS ASSOCIATION UPDATE
The KC Alumni & Friends Support Team met on Thursday, January 15, 2015. The
focus of this meeting was the planning of the upcoming Mardi Gras Dance to be held on
Saturday, February 14, 2015 at Bretz Wildlife and Winery in Carlyle. Music will again be
provided by the Jorrell’s. Dinner and Dance tickets are being sold for $30 per person
and dance only tickets may be purchased for $15 per person. The evening will also
feature a silent auction. Raffle tickets are being sold for a diamond necklace and the
winner will be drawn the evening of the event.
The KC Alumni & Friends Support Team will meet on Tuesday, February 3rd at 4:00
p.m. to finalize plans for the February event.
KCSA AND ATHLETIC REVIEW COMMITTEE
The Annual KCSA Hospitality Room was held Saturday, January 24. A letter writing
campaign will be going out soon to former members of the KCSA asking them to re-join
the organization. Approximately 200 letters will be mailed very soon. KCSA is working
on finalizing the Spring Sports Posters and hopes to have them out in the community by
February 20th.
FRIENDS OF FINE ARTS ASSOCIATION
The KCFFA Friends of the Fine Art Executive Committee will meet on Tuesday,
February 3rd. Plans for the April 18, 2015 annual spring scholarship banquet/auction
will be addressed. In addition, the KCFFA will discuss plans for assisting the College in
special funding projects within the fine and performing arts departments.
The artwork of Indira Johnson will be installed in the Dee and Sue Boswell Art Gallery
the week of 01/26. Johnson, was one of the four Capital Development Board Illinois
Artists selected last year to submit proposals and presentations for KC’s CDB outdoor
sculpture. Ms. Johnson will also be one of our keynote speakers during the Celebration
of Diversity Event on March 26th.
Season of Entertainment and Guest Artist and Speakers Upcoming Events include:
KC Choir and Community Chorale Performance on Thursday, February 19, 2015 at
7:30 p.m. in the Jane Knight Auditorium and Presidio Brass – Sounds of the Cinema on
Friday, February 20, 2015 at 7:30 p.m. in the Jane Knight Auditorium.
STUDENT TRUSTEE REPORT
Student Trustee, Courtney Gerstenecker, reported that the ICCB/SAC committee is
planning the end of year banquet. The ICCB/SAC members are promoting February 24
as state wide Community Colleges Day of Service and encouraging colleges to promote
student success in service learning projects. The last meeting of the ICCB/SAC will be
March 13 and14. Courtney will serve as emcee of the end of year banquet/awards
program. Student Life sponsored the KC Homecoming on January 17 and a welcome
back breakfast for students.
PRESIDENT’S COMMUNICATIONS
Dr. Underwood gave an update on the capital project campaigns and noted that we are
in the middle of the budget process.
FUTURE AGENDA ITEMS
Future agenda items include:
A.
Purchase of Wireless Network Solution
B.
Approval to Award Bids for Physical Plant Equipment
C.
Approval to Award Bid for Web Design and Service
D.
Computer Use Policy and Email Policy
E.
Award Bid for Purchase of Welding Program Equipment
INFORMATIONAL
Chairman Hawley reported the Presidential Search Committee has selected 5
candidates for telephone interviews.
ADJOURNMENT
Motion to adjourn by Linda Stover. Vote was taken by voice vote with all voting aye.
The meeting adjourned at 7:20 p.m.
Chairman
Board of Trustees
Secretary
Board of Trustees