BOARD OF TRUSTEES Kaskaskia College Community College District #501 Centralia, IL 62801

BOARD OF TRUSTEES
Kaskaskia College
Community College District #501
Centralia, IL 62801
August 18, 2011
ROLL CALL/ATTENDANCE
Mr. Bill Hawley, Chairman, convened the regular meeting of the Board of Trustees on
Thursday, August 18, 2011 at 7:00 p.m. in the Wedekemper Board Room at
Kaskaskia College. The following board members were present: Mr. Jim Beasley; Mr.
Kelly Bennett; Dr. Dee Boswell; Mr. Bill Hawley; Chelsea Miller, Student Trustee; Jack
Mays; And Mrs. Linda Stover.
Those present included Dr. James Underwood, President; Ms. Lisa Atkins, Director of
Adult Education; Ms. Susan Batchelor, Dean of Nursing; Ms. Rhonda Boehne, Human
Resources Director/Legal Liaison; Ms. Suzanne Christ, Coordinator of Institutional
Advancement Programs; Ms. Mary Dant, Controller; Dr. Denise Derrick, Dean of
Enrollment Management; Mr. Jeff Ebel, Interim Director of Institutional Effectiveness;
Mr. George Evans, Director of Education Program at Centralia Correctional Center;
Mr. Phil Ellrich, Director of Facilities; Mr. Sedgwick Harris, Vice President of Student
Services; Ms. Kellie Henegar, Dean of Arts and Sciences; Mr. Travis Henson, Director
of Marketing; Ms. Cathy Karrick, Director of Public Information; Ms. Nancy Kinsey,
Interim Vice President of Administrative Services; Dr. Gregory Labyak, Vice President
of Instructional Services; Ms. Ava Rawlings, Dean of Career and Technical Education;
Mr. Craig Roper, Director of Purchasing and Auxiliary Services; Ms. Gina Schuetz,
Director of Information Technology; and Ms. Cathy Quick, Executive Assistant to the
President/Board of Trustees.
Guests in attendance included Mr. Brian Courtney, Mr. Steven Groner, Ms. Elizabeth
Ahern, Ms. Kathleen Crain, Mr. William Waggoner, Ms. Cynthia Webber, Ms. Kim
Storm, Ms. Michelle Hill, Mr. Nathan Wilkins, Mr. Kyle Pruden, Mr. Pete Donnelly, Mr.
Chris Kreke, Ms. Angenien Huffstutler, Mr. Alex Boozer, Mr. Ken Ingersoll, Mr. Tyler
Rose, Mr. Danny Mays, Mr. John Stanton, Ms. Kelli Malone, Mr. Robert Gaffner, and
Mr. Jon Boehning. Attending from the media were Mr. Jeff Leidel from the Greenville
Advocate and Mr. Will Doolen from WJBD Radio, Ms. Amber McCoy from the
Centralia Sentinel, and Mr. Mark Hodapp from the Union Banner.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Dee Boswell.
AGENDA CHANGE
Chairman Hawley announced that item X. G. has been changed to First Reading—
Approval of Incomplete Grades Policy.
RECOGNITION OF VISITORS
Dr. Underwood recognized the following guests: Mr. Brian Courtney, Mr. Steven
Groner, Ms. Elizabeth Ahern, Ms. Kathleen Crain, Mr. William Waggoner, Ms. Cynthia
Webber, Ms. Kim Storm, Ms. Michelle Hill, Mr. Nathan Wilkins, Mr. Kyle Pruden, Mr.
Pete Donnelly, Mr. Chris Kreke, Ms. Angenien Huffstutler, Mr. Alex Boozer, Mr. Ken
Ingersoll, Mr. Tyler Rose, Mr. Danny Mays, Mr. John Stanton, Ms. Kelli Malone, Mr.
Robert Gaffner, and Mr. Jon Boehning. He also recognized the media personnel who
were present to include Mr. Jeff Leidel from the Greenville Advocate and Mr. Will
Doolen from WJBD Radio, Ms. Amber McCoy from the Centralia Sentinel, and Mr.
Mark Hodapp from the Union Banner.
RESOLUTION #11-45 – ROBERT GAFFNER
Motion by Jim Beasley to adopt Resolution #11-45, thereby recognizing Robert
Gaffner for 36 years of service to Kaskaskia College and extending sincere thanks in
appreciation for his service as a member of the Board of Trustees from April 1975 to
April of 2011. Roll call: Jim Beasley, Kelly Bennett, Dee Boswell, Bill Hawley, Jack
Mays, Chelsea Miller, Linda Stover, With all members voting aye and no member
voting nay, the motion was approved.
PUBLIC COMMENT
None
CONSENT AGENDA
Items included in the Consent Agenda were:
Minutes:
July 28, 2011Budget Hearing
July 28, 2011 Regular Meeting
Ratification and Approval of Disbursements and Payrolls for August 2011.
Treasurer’s Report, Budget Report, and President’s Reports
Motion by Dee Boswell to approve the Consent Agenda as presented.
Dee Boswell asked that the issue of Performance Based Funding be extracted and
discussed. Dr. Underwood explained that the push for performance based funding is
a shift from funding based on credit hours to a focus on learning and outcome
measures. Currently Kaskaskia College has the 5th highest graduation rate of all
Illinois Community Colleges.
Roll call: Kelly Bennett, Dee Boswell, Bill Hawley, Jack Mays, Chelsea Miller, Linda
Stover, Jim Beasley. With all members voting aye and no member voting nay, the
motion was approved.
Chairman Hawley thanked administrators for reports which were presented for the
Grant Activity Report, Legislative & Legal Update and Personnel Update in the book.
REPORTS OF ADMINISTRATIVE OFFICERS
All administrative reports were included in the board book prior to the meeting.
Chairman Hawley thanked everyone for their reports.
OLD BUSINESS
None
NEW BUSINESS
Closed Session
None.
RESOLUTION #11-46—APPROVAL TO PROCEED WITH DESIGN AND
SPECIFICATIONS TO CONDUCT THE BIDDING PROCESS FOR THE PHYSICAL
PLANT EQUIPMENT FACILITY
Motion by Kelly Bennett to adopt Resolution #11-46, thereby authorizing the College
administration to proceed with design and planning for an 80’ x 100’ x 20’ (8,000 sq.
ft.) fully enclosed structure with a concrete floor just east of the KCSA Sports and
Activities facility using limited assistance from BLDD Architects and to solicit bids for
the project. Roll call: Dee Boswell, Bill Hawley, Jack Mays, Chelsea Miller, Linda
Stover, Jim Beasley, Kelly Bennett. Will all members voting aye and no member
voting nay, the motion was approved.
RESOLUTION #11-47—APPROVAL OF MICROSOFT OFFICE CAMPUS
RENEWAL AGREEMENT
Motion by Kelly Bennett to adopt Resolution #11-47, thereby authorizing the College
to purchase a renewal of the Microsoft Campus Agreement through CDWG of Vernon
Hills, Illinois for the amount of $21,482.34. Roll call: Bill Hawley, Jack Mays, Chelsea
Miller, Linda Stover, Jim Beasley, Kelly Bennett, Dee Boswell. With all members
voting aye and no member voting nay, the motion was approved.
APPROVAL OF RETIREMENT
Motion by Kelly Bennett to accept the retirement of Donna Powless as Institutional
Research Specialist effective November 25, 2011. Roll call: Jack Mays, Chelsea
Miller, Linda Stover, Jim Beasley, Kelly Bennett, Dee Boswell, Bill Hawley. With all
members voting aye and no member voting nay, the motion was approved.
FINAL READING—APPROVAL OF CLASS CANCELLATION POLICY #3.16
Motion by Kelly Bennett to approve the Class Cancellation Policy #3.16 as presented.
Roll call: Chelsea Miller, Linda Stover, Jim Beasley, Kelly Bennett, Dee Boswell, Bill
Hawley, Jack Mays. With all members voting aye and no member voting nay, the
motion was approved.
FINAL READING—APPROVAL OF ADJUNCT FACULTY PAY POLICY #2.303
REVISION
Motion by Linda Stover to approve the Adjunct Faculty Pay Policy #2.303 revision as
presented. Roll call: Linda Stover, Jim Beasley, Kelly Bennett, Dee Boswell, Bill
Hawley, Jack Mays, Chelsea Miller. With all members voting aye and no member
voting nay, the motion was approved.
FIRST READING—APPROVAL OF INCOMPLETE GRADES POLICY #3.41
The first reading of Incomplete Grades Policy #3.41 was presented. The final reading
and approval will be at the September meeting.
FINAL READING—APPROVAL OF FACULTY CREDENTIALING POLICY
#3.11 REVISION
Motion by Kelly Bennett to approve the Faculty Credentialing Policy #3.11 revision as
presented. Roll call: Jim Beasley, Kelly Bennett, Dee Boswell, Bill Hawley, Jack
Mays, Chelsea Miller, Linda Stover.
BOARD/PRESIDENT REPORTS AND RECOMMENDATIONS
Illinois Community College Trustees Association Report
Mr. Beasley reported that the next meeting of ICCTA will be September 9 and 10 in
Springfield.
KC Foundation Report
Mr. Hawley reported that currently the Foundation is planning for two scholarship
dinners this fall. They will be held on September 26 and October 3. Also planning is
underway for the TCEP Distinguished Lecture event for this fall.
Sports & Wellness Steering Committee Update
In the absence of Bryan Cain, Dr. Underwood reported that fund raising continues for
the cushioned floor for the KCSA Sports & Activities Building. The goal of the
fundraising is $95,000 with $35,000 to $40,000 still to be raised.
The Alumni & Friends have taken on fund raising for the Fitness Trail. They paid
$10,000 initially and are raising the remaining $50,000. Fitness station sponsorships
are being sold to raise the $50,000.
Alumni & Friends Association Report
Mr. Mays reported the last meeting of the Alumni & Friends was held on August 8. Currently
there are 312 active members. Five of the ten Fitness Stations of the Fitness Trail have been
sponsored as follows:
 St. Mary’s Hospital in Centralia
 Salem Township Hospital
 KC Friends of Fine Arts
 Jim & Roxie Underwood & Family
 President’s Cabinet
Upcoming events include: KC Alumni night at the Gateway Grizzlies Game, August 26; KC
Family Reunion and Open House, October 8; Todd Allen Show, November 18; Mardi Gras
Dance, February 11; George Protz Bluegrass/Fiddler Event, March 10.
Mr. Beasley added that during the Family Reunion and Open House the Veterans Tribute will
sponsor a Civil War Re-enactment. Over 575 students will be on campus on October 7 to see
an educational presentation on the Civil War.
KCSA and Athletic Review Committee Report
Cathy Karrick reported that KCSA has selected its scholarship winners for 2011-12
academic year. They are Sophomore baseball player Tyler Wright and sophomore
volleyball player Lauren Hunt. Both have receive $250 for the fall and will receive the
same amount for spring. Both athletes will be volunteering for KCSA.
Upcoming events include the Par-3 Golf Tourney on September 17 and the Welcome
Back Dinner for all student athletes on September 13.
New membership letters have been sent to athletic parents and memberships are
being received.
Friends of Fine Arts Report
Mrs. Stover reported that membership is now at 310. The KCFFA Executive Board
met on August 18 to plan the KCFFA Annual Meeting scheduled for September 14,
2011. Announcement has been made of the 2011-12 Season of Entertainment line
up.
Student Trustee Report
Chelsea Miller reported that school starts on Monday. A Student Congress meeting
will be scheduled within the next 2 weeks.
PRESIDENT’S COMMUNICATIONS
Dr. Underwood informed the Trustees that a comprehensive parking plan will be put
into effect the first 2 weeks of the fall semester to help alleviate parking congestion.
Dr. Underwood complemented the Professional Growth and Development Committee
for the superb workshop recently conducted. In honor of the inaugural year of the KC
Alumni & Friends Fitness Trail we are asking students to consider wellness through
Physical Education offerings.
INFORMATIONAL
Certificates of Acknowledgement issued during August were listed in the Board Book.
FUTURE AGENDA ITEMS
Future agenda items include purchase of Datatel Servers and Approval of Student
Club Allocations.
ADJOURNMENT
Motion by Jim Beasley to adjourn. Motion was approved by a voice vote. The
meeting adjourned at 8:53 p.m.
Chairman, Board of Trustees
Secretary, Board of Trustees