BOARD OF TRUSTEES Kaskaskia College Community College District #501 Centralia, IL 62801

BOARD OF TRUSTEES
Kaskaskia College
Community College District #501
Centralia, IL 62801
March 15, 2012
ROLL CALL/ATTENDANCE
Mr. Bill Hawley, Chairman, convened the regular meeting of the Board of
Trustees on Thursday, March 15, 2012 at 7:00 p.m. in the Kaskaskia College
Wedekemper Board Room. The following board members were present: Mr.
Jim Beasley; Mr. Kelly Bennett; Dr. Dee Boswell; Mr. Bryan Cain; Mr. Bill Hawley;
Ms. Chelsea Miller, Student Trustee; Mr. Jack Mays; and Mrs. Linda Stover.
Those present included Dr. James Underwood, President; Ms. Lisa Atkins,
Director of Adult Education; Mrs. Susan Batchelor, Dean of Nursing; Mrs.
Rhonda Boehne, Director of Human Resources/ Legal Liaison; Mrs. Suzanne
Christ, Coordinator of Advancement Programs; Ms. Mary Dant, Controller; Dr.
Denise Derrick, Dean of Enrollment Management; Mr. George Evans, Director of
Education Program at Centralia Correctional Center; Mr. Jeff Ebel, Interim
Director of Institutional Research; Mr. Phil Ellrich, Director of Facilities; Mr.
George Evans, Director of Education Program at CCC; Mr. Sedgwick Harris,
Vice President of Student Services; Mrs. Kellie Henegar, Dean of Arts and
Sciences; Mr. Travis Henson, Director of Marketing; Mrs. Cathy Karrick, Director
of Public Information; Mrs. Nancy Kinsey Vice President of Administrative
Services; Dr. Gregory Labyak, Vice President of Instructional Services; Ms. Ava
Rawlings, Dean of Career and Technical Education; Mr. Craig Roper, Director of
Purchasing and Auxiliary Services; Ms. Gina Schuetz, Director of Information
Technology; and Mrs. Cathy Quick, Executive Assistant to the President/Board of
Trustees.
New employees in attendance were Brittany Butcher, Ira Frashier, Matt Lindow, Cindy
Spencer, and Lucas Ostendorf.
Attending from the news media were Amber McCoy from the Centralia Sentinel,
Will Doolen from WJBD Radio, and Mark Hodapp from the Carlyle Union Banner.
PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Chairman Hawley.
RECOGNITION OF VISITORS
PUBLIC COMMENT
None
CONSENT AGENDA
Items included in the Consent Agenda were:
Minutes:
February 15, 2012 Trenton Campaign Meeting
February 16, 2012 Regular Meeting
Ratification and Approval of Disbursements and Payrolls for March 2012
Treasurer’s Report, Budget Report, and President’s Reports
Motion by Mr. Beasley to approved the Consent Agenda as presented. Roll call:
Jim Beasley, Kelly Bennett, Dee Boswell, Bryan Cain, Bill Hawley, Jack Mays,
Chelsea Miller, Linda Stover. With all members voting aye and no member
voting nay, the motion was approved.
REPORTS OF ADMINISTRATIVE OFFICERS
All administrative reports were included in the board book prior to the meeting.
Chairman Hawley thanked everyone for their reports.
OLD BUSINESS
None.
NEW BUSINESS
CLOSED SESSION
None.
RESOLUTION #12-06—APPROVAL OF TUITION RATES FOR FISCAL YEAR
2012-13
Motion by Jim Beasley to adopt Resolution #12-06, to set Kaskaskia College’s
tuition and fee rates for terms in Fiscal Year 2012-13 (beginning Summer 2012)
as follows:
In-district tuition be set at $92/credit hour and mandatory fees be set at $12/credit
hour, for a total tuition and fee credit hour rate of $104/credit hour.
Out-of-district (in-state) tuition be set at $179/credit hour and mandatory fees be
set at $12/credit hour, for a total tuition and fee credit hour rate of $191/credit
hour.
Out-of-state and International tuition be set at $390/credit hour and mandatory
fees be set at $12/credit hour, for a total tuition and fee credit hour rate of
$402/credit hour.
The ½ price Tuition Waiver threshold be lowered from greater than 18 credit
hours to greater than 15 credit hours.
Roll call: Kelly Bennett-no, Dee Boswell-yes, Bryan Cain-yes; Bill Hawley-yes;
Jack Mays-no; Chelsea Miller-yes; Linda Stover-no, Jim Beasley-yes. With four
yes votes and 3 no votes, motion passed.
RESOLUTION #12-07—APPROVAL TO PROCEED WITH RENOVATION OF
SCIENCE LAB
Motion by Dee Boswell to adopt Resolution #12-07, thereby approving the design
as presented and authorizing BLDD Architects to proceed with the construction
documents and bidding process for the renovation of the Microbiology Lab
(Room ST108) and the adjoining prep room (Room ST107). Roll call: Boswell,
Cain, Hawley, Mays, Miller, Stover, Beasley, Bennett. With all members voting
aye and no member voting nay the motion was approved.
RESOLUTION #12-08—SUPPORT OF CONTINUED OPERATION OF
MURRAY CENTER
Motion by Linda Stover to adopt Resolution #12-08, thereby presenting this
Resolution to The Honorable Pat Quinn, Governor of the State of Illinois,
expressing that the closing of the Murray Center is not in the best interest of the
citizens of Illinois, and therefore, requesting reconsideration of the proposed
closing of said facility. Roll call: Cain, Hawley, Mays, Miller, Stover, Beasley,
Bennett, Boswell. With all members voting aye and no member voting nay, the
motion was approved.
RESOLUTION #12-09 –SUPPORT OF CONTINUED OPERATION OF
CENTRALIA ANIMAL DISEASE LAB
Motion by Jim Beasley to adopt Resolution #12-09, thereby presenting this
Resolution to The Honorable Pat Quinn, Governor of the State of Illinois,
expressing that the closing of the State of Illinois Centralia Animal Disease
Laboratory is not in the best interest of the citizens of Illinois, and therefore,
requesting reconsideration of the proposed closing of said facility. Roll call:
Hawley, Mays, Miller, Stover, Beasley, Bennett, Boswell, Cain. With all members
voting aye and no member voting nay, the motion was approved.
APPROVAL OF RETIREMENT—ASSISTANT PROFESSOR OF NURSING
Motion by Jack Mays approving with regrets the retirement of Sister Agnes
Mcdougall as Assistant Professor of Nursing effective August 2012. Roll call:
Mays, Miller, Stover, Beasley, Bennett, Boswell, Cain, Hawley. With all members
voting aye and no member voting nay, the motion was approved.
APPROVAL OF RESIGNATION—ADMINISTRATIVE ASSISTANT IN TRIO
PROGRAM
Motion by Jack Mays to approve the resignation of Debbie Runyon as
Administrative Assistant in the TRIO Program effective March 9, 2012. Roll call:
Miller, Stover, Beasley, Bennett, Boswell, Cain, Hawley, Mays. With all members
voting aye and no member voting nay, the motion was approved.
APPROVAL OF RETIREMENT—DIRECTOR OF LEARNING RESOURCE
CENTER
Motion by Kelly Bennett to approved with regrets the retirement of Arlene
Dueker as Director of Learning Resource Center effective June 28, 2012. Roll
call: Stover, Beasley, Bennett, Boswell, Cain, Hawley, Mays, Miller. With all
members voting aye and no member voting nay, the motion was approved.
RESOLUTION #12-10—APPROVAL OF DISPOSITION OF EQUIPMENT
Motion by Jim Beasley to adopt Resolution #12-10, thereby approving the
equipment listed be declared as “no longer needed for College purposes” and
authorizing the College Administration to dispose of such equipment in
accordance with College Policy #6.3. Roll call: Beasley, Bennett, Boswell, Cain,
Hawley, Mays, Miller, Stover. With all members voting aye and no member
voting nay, the motion was approved.
RESOLUTION #12-11—APPROVAL OF PURCHASE OF VIRTUAL SERVER
SOLUTION
Motion by Jack Mays to adopt Resolution #12-11, thereby awarding the RFP 12008 Virtualized Server Solution to Alexander Open Systems, Inc. of St. Louis,
Missouri for the amount of $195,748.62 and authorizing College staff to seek bids
for the financing of this purchase. Roll call: Bennett, Boswell, Cain, Hawley,
Mays, Miller, Stover, Beasley. With all members voting aye and no member
voting nay, the motion was approved.
RESOLUTION #12-12—APPROVAL OF THE 2012-13 INSTITUTIONAL PLAN
Motion by Kelly Bennett to adopt Resolution #12-12, thereby approving and
putting into action the proposed FY2012-13 through FY2016-17 Five Year
Institutional Plan. Roll call: Boswell, Cain, Hawley, Mays, Miller, Stover, Beasley,
Bennett. With all members voting aye and no member voting nay, the motion
was approved.
BOARD/PRESIDENT REPORTS AND RECOMMENDATIONS
Illinois Community College Trustees Association Report
Mr. Beasley reported on the ICCTA meeting which was held last week. Items
under discussion at the meeting were the MAP program, Illinois pension reform
and the role of the Board chair. The ICCTA has decided to allow a community
college President to serve on the board.
The Annual ICCTA Meeting will be June 1 and 2 in Bloomington Normal. The
ACCT Community College Leadership Conference in Boston will be October 1013, 2012.
Foundation Report
Mr. Bill Hawley reported the 2012 Foundation Golf Tournament will be held on
June 22, 2012 at the Greenview Golf Course in Centralia. The next quarterly
meeting of the Foundation will be July 23 at 6:00. The Annual Foundation Dinner
and Meeting will be April 23, 2013. Two Arbor Day events are being planned:
April 26 at the Vandalia Campus and April 27 on the Main Campus. The College
has received confirmation that we have once again been named as a Tree
Campus USA.
The Foundation is currently receiving applications for Foundation Scholarships.
They expect to have approximately 2,000 requests when the process is
complete.
Sports & Wellness Steering Committee Update
No report.
Alumni & Friends Association Report
The Kaskaskia College Alumni & Friends held their monthly meeting on Tuesday,
February 27th at 5:00 p.m. Currently there are 403 Active Members .
The Mardi Gras Dance on Feb. 11th that was hosted by the Alumni & Friends
Association at Bretz Wildlife in Carlyle was very well attended. The net profit
from this event was just under $1,000 and the money will go toward scholarship
awards for Kaskaskia College students.
The next event being planned by the Alumni & Friends Association is a Quarter
Auction to be held on Friday, March 30th at 7:00 p.m. in the Lifelong Learning
Center. The next meeting of the Alumni & Friends Association will be on
Tuesday, March 20th at 5:00 p.m. in the Lifelong Learning Center.
KCSA and Athletic Review Committee Report
The KCSA continues to assist the athletic department with fundraising efforts for
the completion of the flooring for the Sports Facility. Recent fundraisers held
were a women’s basketball raffle for “Shoot for Tuition”, concessions sold by
women’s basketball and tennis at an AAU Basketball Tournament and a
“Tastefully Simple” fundraiser held by the volleyball team. Net profits for these
events was approximately $2,000.
Upcoming fundraisers include High School Girls Soccer Shoot-Out scheduled for
March 31 and a Girls and Boys High School Basketball All-Star Game scheduled
for April 15.; and a Cross Country Run-A-Thon on April 24th.
As of today’s date, the KCSA and Athletic Department has raised almost $19,000
toward this project.
Friends of Fine Arts Report
KC Friends of the Fine Arts Membership stands currently at 361 memberships.
The KCFFA Executive Board Meeting was held this past week on March 13th.
Plans for 7th Annual Rotary/KCFFA Scholarship Dinner and Auction scheduled
for April 14, 2012 were discussed. Raffle tickets are currently being sold for a
tv/blu-ray player. Over $3,900 in raffle tickets have already been sold.
Entertainment this year will be provided by the Theatre Guild and KC Jazz Band.
The Theatre Guild will be performing a one act play entitled, “Phoning it in.”
The Dee and Sue Boswell Art Gallery currently is displaying our diversity exhibit
that will supplement this Sunday’s Celebration of Cultural Diversity event.
The combined attendance for the three Seussical The Musical performances was
1,895. This included the two performances for the K – 12 schools on February
24 and the evening performance for the community.
The Winter Instrumental Concert held on February 28 featuring the KC Concert
Band and Jazz Band proved again to be a wonderful evening. Approximately,
246 people attended the concert.
Upcoming Spring Events include Saturday, March 31 at 7:30 pm, An Evening
with Chonda Pierce; Thursday, March 29 at 7:00 pm, 4th Annual Kaskaskia
College Honor Band; Saturday, April 14 at 5:30 pm, KC Friends of the Fine
Arts/Rotary Scholarship Banquet and Auction; and Tuesday, April 17 at 1:30 pm
in the LLC the Visiting Writers Series , and Thursday, April 26, at 7:30 pm the KC
Choir and Community Chorale at the First Christian Church in Centralia.
The guest at the KC Visiting Writers Series this semester will be Nicole Louise
Reid, who is the author of the recent book of short stories So There! (Stephen F.
Austin State University Press, 2011), a novel In the Breeze of Passing Things
(MacAdam/Cage, 2003), and a fiction chapbook Girls (RockSaw Press, 2009).
Student Trustee Report
Chelsea Miller reported that Awareness Camp will be held March 19 to 22 to
encourage Organ and Tissue Donor. Representatives from the Illinois Secretary
of State’s Office will be on site to register.
The Phi Theta Kappa will be sponsoring a game night on April 2, 2012. Phi Beta
Lambda will be hosting a trivia night this spring. The Student Spring Picnic will
be held on April 30.
PRESIDENT’S COMMUNICATIONS
Dr. Underwood thanked the press who were in attendance for their reporting. A
major success story is the recent approval by the Higher Learning Commission of
the Online Degree. Dr. Underwood thanked the KC staff for making this happen.
Dr. Underwood reported that the Trenton campaign is progressing well. On
March 23, we will unveil the video that has been developed for the Trenton
Campaign. The Education plan is being developed for the Trenton Center and
should be ready soon. A major kick-off event is being planned for May or June.
Both the men’s and ladies basketball teams had a very successful schedule in
the Great Rivers Athletic Conference this year. Two of the women’s players
have been selected as All Conference and All Region: WeNisha Mack and Alicia
Prince.
FUTURE AGENDA ITEMS
A. Physical Plant Maintenance Building Bids
B. Cafeteria POS System
C. Presentation & Proposal on Completion Data and Goals and Retention
Data and Goals
ADJOURNMENT
Motion by Jim Beasley to adjourn. Vote was taken by voice vote with all
members voting aye, no member voted nay. The meeting adjourned at 10:00
p.m.
Chairman, Board of Trustees
Secretary, Board of Trustees