Minutes Regular Board Meeting Northwest Florida State College Board of Trustees

Minutes
Regular Board Meeting
Northwest Florida State College Board of Trustees
March 16,2010; 6:45 p.m.
Present:
Wesley Wilkerson, Chairman
Sandy Sims, Vice Chairman
Paul A Foster
Brian Pennington
Dale E. Rice, Jr.
Marijo Strauss
Esteena K. Wells
Joseph Lorenz, Board Attorney
G. Thomas Delaino, Interim President
Absent:
Rachel Gills
Others present: Mike Griffith, The Bay Beacon; David Goetsch, Vice President,
Community Relations and Workforce Development; David Alsop, Sam Marshall
Architects; Gary Yancey, Vice President for Administrative Services; Donna Utley,
Associate Vice President for Business Services; Joyce Goldstein, Dean,
Communications and Social Sciences/Interim Chief Academic Officer; Anne Southard,
Dean, Teacher Education, Research and Learning Support; Brian Shonk, Dean,
Science, Mathematics and Health and Safety; Melinda Stein, Dean, Instructional
Services and Professional Programs; Carla Reinlie, Associate Director for Resource
Development and College Foundation; Cliff Herron, District Dean, Mattie Kelly Arts
Center and Humanities, Fine and Performing Arts Division; Nancy Murphy, Director,
Human Resources; Sylvia Bryan, Director of Marketing and Public Relations; Charla
Cotton, Director, Collegiate High School; Julie Cotton, Director, Leadership Institute and
Special Projects; Aimee Watts, Student Activities Coordinator; Ed Livingston, Media
Services Manager; Woody Mann, Technology Support Specialist; Doug Picklap,
Supervisor of Plant Operations/HVAC; Jeremy St. Vii, SGA President; and, Carolyne
Laux, Executive Assistant to the President.
Dinner Program:
Introduction of the College High School National Merit Finalist
Call to Order
Wesley Wilkerson
Approval of Agenda
The Board of Trustees approved the Agenda, as presented
(Motion: Foster; Second: Pennington. Vote for: Foster,
Pennington, Wilkerson, Sims, Rice, Strauss, and Wells.
Absent: Rachel Gillis.)
Approval of Minutes
The Board of Trustees approved the following minutes
(Motion: Foster; Second: Strauss. Vote for: Foster,
Pennington, Wilkerson, Sims, Rice, Strauss, and Wells.
Absent: Rachel Gillis.)
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CONSENT AGENDA
Regular Board Minutes, January 19, 2010
Special Board Meeting Minutes, March 2, 2010
Open Forum, March 8, 2010
Special Board Meeting Minutes, March 8, 2010
Open Forum, March 10, 2010
Special Board Meeting Minutes, March 10, 2010
The Board of Trustees approved the following items under
the Consent Agenda (Motion: Sims; Second: Pennington.
Vote for: Foster, Pennington, Wilkerson, Sims, Rice,
Strauss, and Wells. Absent: Rachel Gillis.)
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Personnel Agenda
Continuing Education Fees
Resource Development Activities
Direct Support Organization Certification/IRS 990
Affiliation Agreement Addendum with FWB Medical Ctr
Annual Equity Report
Leadership Institute Agreements
Amendment to Okaloosa County Subgrant Agreement
Purchases Not Requiring Board Approval
ACTION ITEMS
Chg Order #1, Bldg G
15 KV Switchgear
The Board of Trustees approved Change Order No.1,
Building G 15KV Switchgear Replacement Project on the
Niceville Campus. (Motion: Sims; Second: Strauss. Vote
for: Foster, Pennington, Wilkerson, Sims, Rice, Strauss, and
Wells. Absent: Rachel Gillis.)
Closeout Bldg G 15 KV
Switchgear
The Board of Trustees approval of the Closeout of the
Building G 15 KV Switchgear Replacement Project, Niceville
Campus (Motion: Sims; Second: Strauss. Vote for: Foster,
Pennington, Wilkerson, Sims, Rice, Strauss, and Wells.
Absent: Rachel Gillis.)
Chg Order #1, Switch
gear in 5 buildings
The Board of Trustees approved Change Order No.1,
Switchgear in 5 buildings, Niceville (Motion: Strauss;
Second: Foster. Vote for: Foster, Pennington, Wilkerson,
Sims, Rice, Strauss, and Wells. Absent: Rachel Gillis.)
Closeout Switchgear
5 buildings
The Board of Trustees approved the Closeout of Switchgear in 5 Buildings Project, Niceville (Motion: Strauss; Second: Foster. Vote for: Foster, Pennington, Wilkerson, Sims, Rice, Strauss, and Wells. Absent: Rachel Gillis.) Chg Order 17, CSC
The Board of Trustees approved Change Order No. 17, Community Services Complex, Niceville Campus (Motion: Pennington; Second: Sims. Vote for: Foster, Pennington, Wilkerson, Sims, Rice, Strauss, and Wells. Absent: Rachel Gillis.) Foundation Director and
Officer
The Board of Trustees approved Mr. Greg Smith as Secretary to the NWFSC Foundation and Mr. David Costa for a three-year term on the Foundation Board of Directors (Motion: Rice; Second: Strauss. Vote for: Foster, Pennington, Wilkerson, Rice, Strauss, and Wells. Absent: Rachel Gillis. Abstained from voting: Sandra Sims). Matching Funds
The Board of Trustees approved the request for Matching Funds, as submitted (Motion: Foster; Second: Sims. Contract, Sundial
The Board of Trustees approved the Contract for construction of the Sundial on the Niceville Campus (Motion: Sims; Second: Pennington. Vote for: Foster, Pennington, Wilkerson, Sims, Rice, Strauss, and Wells. Absent: Rachel Gillis.) College Audit
The Board of Trustees accepted the College's Financial Audit Report for 2008-09, as presented (Motion: Sims; Second: Foster. Vote for: Foster, Pennington, Wilkerson, Sims, Rice, Strauss, and Wells. Absent: Rachel Gillis.) DISCUSSION ITEMS
SGA Report
Jeremy St. Vii provided the following SGA Report to the Board: •
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Spring Blood Drive received 34 donations
Helping with baseball/softball concessions
Has participated in the Presidential Search for the college
The Spring Fling will be March 24 th , "Field Day"
March 22 and April 6, visiting other college sites
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• April 7_9 , Rally in Tally" to lobby legislative issues such
as textbook affordability, residency for tuition, bright
futures, and the state budget.
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• SGA Elections April 12-15 .
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• April 16 , cleanup Navarre Beach
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• April 30 , Relay for Life
Budget Remarks
Dr. Delaino advised the Board of the May 25th Board budget
workshop and that at that time the college will be bringing
recommendations on fees such as the Technology Fee, the
Student Services/Activities Fee, and tuition fees.
Student ID/Data Card
Mrs. Utley brought a proposal to the board for discussion on
the possibility of implementing a Student ID/Data Card
system at the college. She advised the following:
• The implementation would be about $275,000
• A charge for the card to the student would be $15.00 with
a credit back to the student, on the card, of $5.00
• A lesser fee would be charged for the Collegiate High
School, the Kids on Campus, and Primetime students.
• The card has many advantages listed in the handout.
The Trustees agreed that this system would be prudent for
our students and college. The fee will be included in the
college budget in student fees.
Program Review Reports
Dr. Goldstein spoke about the reports and explained that
For 2008-09, 2009-10
they are assessment tools for the college and the board to
track student success progress.
Foundation Report
Mrs. Sims provided the following report:
The Foundation board meet on March 15, 2010
Wayne Campbell is serving as president
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The Annual Meeting on March 5 was a success
The Foundation financial performance is doing okay with
Merrill Lynch as the financial advisor and the carefully
planning of the directors and college staff.
• The Foundation has 34 million dollars in assets
• The Annual Fund Drive is underway
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College Financial Report
The Financial Report was in the notebook for the trustees
review.
ANNOUNCEMENTS
1. March 19, 2010, Special Board Meeting, LRC 128, 5:00 p.m.
supper/5:45 p.m. meeting
2. March 22, 2010, Special Board Meeting, Building K Gallery, 5:00
p.m. supper/5:45 p.m. meeting
3. April 10, 2010, 7:30 p.m., NWF Symphony Orchestra Concert,
The Mattie Kelly Arts Center Main Stage
4. May 6,2010,7:00 p.m., NWFSC Graduation, Amphitheater
6. May 25, 2010, 5:00 p.m., Board of Trustees Budget Workshop,
LRC 128
7. June 8, 2010, Regular Board Meeting, 5:30 Dinner/6:30 p.m.
Regular Meeting
Discussion ensued concerning the negotiations for the new president's contract. The
Board asked Dr. Delaino to work with Attorney Joe Lorenz on a process for developing
and drawing up a contract for the new president for approval by the Board (Motion:
Sims; Second: Strauss. Vote for: Foster, Pennington, Wilkerson, Sims, Rice, Strauss,
and Wells. Absent: Rachel Gillis.)
Adjournment
The meeting adjourned at 7:45 p.m. (Motion: Wells; Second: Sims. Vote for: Foster,
Pennington, Wilkerson, Sims, Rice, Strauss, and Wells. Absent: Rachel Gillis.)
G. Thomas Delaino, Interim President
Northwest Florida State College And Corporate Secretary
Wesley Wilkerson, Chairman
Board of Trustees
Northwest Florida State College